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19871019SCMeetingTybee Island, Georgia The Tybee Island City Council held a special meeting on Monday, October 19th for the purpose of discussing a proposed contract with low- bidder Waste Management, Inc., and an expenditure for replacement of the Veterans Memorial in Memorial Park, and for other purposes. Mayor Walter W. Parker presided and the following were present: Phil O'Dell, Jean Davis, Paul Jackson, Kilma McCutchen, Chris Solomon and Bill Walsh. Bob Thomson reported that all companies in this area capable of providing trash & garbage service were notified. Two actually bid: Waste Management for $6.25 per site per month, and Superior Sanitation at $10.30 per site per month. City of Savannah also expressed interest but did not want to enter a bid until next year. Bob Thomson explained that the Sanitation Dept. budget for the year was $160,000. and that the actual expenditures will be con- siderably more for two reasons: (1) Extra effort at keeping island clean for the Centennial Year, and (2) closing of the landfill, with corresponding $43.00 dumping charges per load now being paid to the county. He says the Waste Management bid will cost the city about $148,000. per year, and that it will cost about $200,000. to do the job with city personnel. Mayor Parker asked if the two hundred thousand includes an allowance for new equipment, and the answer was affirmative, in the amount of $10,000. per year for capital expenditures. The departmental personnel now totals twelve (12) people. Waste Management would hire three (3), the Public Works Dept. could absorb three (3), leaving six (6) who would have to be laid off. These six all came to work within the past six months and are still in the probationary period. Citizen education was discussed. Curb pick -up will be necessary except for those infirm or elderly who have been exempted due to doctor's statements. Tom Brown, the local manager for the low bidder, spoke about his company. He said it is a large corporation with 400 locations in the United States, operating about 100 landfills and employing about 25 thousand people. He said the company is among the leaders in benefit packages according to the Fortune 500 report. 0 Tybee Island, Georgia October 19, 1987 Page Two He stated that the company can afford to pick up garbage cheaper than the city because they hire fewer employees, expect more from each one, and are generally better equipped than city sanitation departments. Councilmember McCutchen asked about disposal of large items and was informed that a large container will be set at DPW and people will be encouraged to carry discards there. Handicapped people not able to do this can call City Hall, and there will be a regular schedule for trash pickup. Beach pickup is not included in the bid. In response to Councilman O'Dell's question, the rates of the contract will be tied to the consumer price index so as to avoid unbudgeted increases. The company would expect to be paid monthly. They would buy the city's used equipment for resale but would not plan to use it, and suggested the city might do better to sell it themselves. Council - member Solomon suggested it might be well to delay the sale, to be sure the contract works out. Tom Brown stated that a performance bond will be bought. It was noted that the city attorney has reviewed the proposed contract. Councilmember Jackson moved acceptance of the contract, Councilmember Davis seconded and the vote was unanimous. The beginning date was set for December 1, 1987. Discussion of the Memorial to Veterans followed. Mayor Parker. appointed Pat Locklear, Jamie Hendrix and Bill Walsh to be a committee to plan a Veteran's Day ceremony for November llth, and to make arrangements for the monument, holding in abeyance the final decision on how much should be spent, pending a report from the committee, at which time the Council can be polled regarding the allocation of f nding. The meeting was adjourned. -Clerk of Council Mayor