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Home My Public Portal AboutResolution 03-04 East West Loop AgreementRESOLUTION NO. 03-04 A RESOLUTION OF THE CITY OF McCALL, IDAHO, APPROVING A STATE/LOCAL AGREEMENT WITH THE IDAHO TRANSPORTATION DEPARTMENT; PROVIDING FOR OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the City of McCall, hereafter called the CITY, for construction of the McCall East-West Loop; and WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal -Aid Highway System when there is federal participation in the costs; and WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and WHEREAS, the STATE can only pay for work associated with the State Highway System; and WHEREAS, the CITY is fully responsible for its share of project costs; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF McCALL, Valley County, Idaho, as follows: Section 1: That the Agreement for Federal -Aid Highway Project STP- 3270(101), described as the East-West Loop, is hereby approved. Section 2: That the Mayor and City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. Section 3: That duly certified copies of this Resolution shall be furnished to the STATE. Section 4: This Resolution shall take effect and be in force from and after its passage and approval. DATED the 13th day of March, 2003. CITY OF McCALL Valley County, Idaho By ide -/ _ Ralph Col on, Mayor Barbara Bauer, City Clerk ATTEST: MINUTES McCall City Council Regular Meeting Thursday, March 13, 2003 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Minutes of February 27, 2003 Invoice Approval List Dated March 6, 2003 Payroll Report for Pay Period Ending February 28, 2003 AB 03-28 Alcohol Beverage Catering Permit AB 03-31 Arbor Day Proclamation/Arbor Day Grant AB 03-32 Edward Byrne Memorial Grant Application AB 03-33 Small Community Air Service Development Pilot Program Business AB 03-30 McCall Improvement Committee 2003 Gem Community Action Plan AB 03-29 East-West Loop Construction State/Local Agreement with ITD Res. 03-04 Reports Adjournment Page 1 of 4 March 13, 2003 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 7:00 p.m. Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers answered roll call. A quorum was present. City staff members present were City Manager Robert Strope and Deputy City Clerk Jean Allen. PUBLIC COMMENT Mayor Colton called for public comment. There was no public comment. CONSENT AGENDA Minutes of February 27, 2003 Invoice Approval List Dated March 6, 2003 Payroll Report for Pay Period Ending February 28, 2003 AB 03-28 Alcohol Beverage Catering Permit AB 03-31 Arbor Day Proclamation/Arbor Day Grant AB 03-32 Edward Byrne Memorial Grant Application AB 03-33 Small Community Air Service Development Pilot Program Moved AB 03-30 McCall Improvement Committee 2003 Gem Community Action Plan to the Business Agenda Council Member Arp asked where the grant dollars from the Small Community Air Service Program would go. Mr. Strope said the funds are designated for improvements at small airports, which could. possibly include expanding the airport and to having regular scheduled air service to McCall. Council Member Colton moved to approve the Consent Agenda. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. Page 2 of 4 March 13, 2003 City Council Minutes BUSINESS AB 03-30 McCall Improvement Committee 2003 Gem Community Action Plan Curt Spalding and Judy Drake, co-chairs of the McCall Improvement Committee, presented the MIC 2003 Gem Community Action Plan and asked the City Council to adopt it. Council Member Arp asked about the skate park. Judy Drake responded that the McCall Community Improvement Corporation, a 501(c)3 organization, is partnering on the skate park and agreed to include the skate park in the plan. The McCall Improvement Committee knows the plan is an ambitious one, but they do not want to exclude anything. Council discussed the projects and what it would take to complete them: funding, volunteers, etc. The Local Option Tax is very important, without it we won't be able to do a lot of these items for years. Mr. Spalding said the Council can support quite a few of the items in the plan. The McCall Improvement Committee is steadily accomplishing their goals, but they are concerned about maintenance to the projects once completed. We need to address the maintenance for the landscaping at the entry signs, staining the benches, the garbage containers and the planters. Council Member Arp moved to approve the McCall Improvement Committee's 2003 Gem Community Action Plan, with the addition of the skateboard park. Council Member Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 03-29 East-West Loop Construction State/Local Agreement with ITD and Resolution 03-04 Lindley Kirkpatrick reviewed information provided in the Council packet. He stated that the Construction agreement supplements the earlier Project Development Agreements and that Resolution 03-04 authorizes the State/Local Agreement. The City will be responsible for any costs over $5,192,419.00. ITD cannot award a construction contract, or approve change orders, that will increase the cost over that amount without the written City's approval. The engineer's estimate of probable construction cost, wetland mitigation, utility relocation, and construction engineering and inspection is $5,200,843.76. Council Member Colton moved to adopt Resolution No. 03-04 and authorize the Mayor to sign the State/Local agreement. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. Page 3 of 4 March 13, 2003 City Council Minutes REPORTS City Manager — Robert Strope Discussed the March 13th Joint Powers Board meeting and JPB's work on the revision of the existing agreement regarding the wastewater treatment plant. The JPB is advocating a shift in the cost sharing formula to one based on flows for chemicals and electrical use and for all other expenses to be split on a 1/3 -- 2/3 basis. The JPB is going to ask Holladay Engineers to provide a cost estimate for a facilities plan with a combined District and City scope of work, including a rate study component. The plan will include identification of needed capital improvements. The sludge removal plan already prepared shows a five year plan with a $200,000 per year outlay required for removing the sludge and installing a step screen and grit removal system. The facility plan would determine if there is a more cost effective alternative in the sequencing of the installation. Mr. Strope stated he was asking the sewer district to participate in the cost of preparing the 1-1 application permit. Mr. Strope said he will attend the Governor's Conference on Tourism in April. Council Member — Allan Muller Council Member Muller suggested sending a letter of appreciation from the City Council signed by the Mayor, to the new businesses that have come into the community. Council Members were supportive of the idea and Mr. Strope said he would develop a letter. Council Members & Mr. Strope discussed the negotiations with the police department and the school district regarding the school resource officer. ADJOURNMENT Without further business, Council Member Muller moved to adjourn. Council Member Colton seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 7:50 p.m. ATTEST: Rai Jj 6n, Mayor ,.•°° Z.IIcCALL tom ®a.mm�.r. O � r d '4 SEA_: ,o U * o mom Barbara Bauer, Finance Director/City �1e�•. ,�®•,o' Page 4 of 4 March 13, 2003 City Council Minutes