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Home My Public Portal About06-04-2018 Village Board Minutes VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 4, 2018 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON. BOARD ABSENT: E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, POLICE COMMANDER. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee O'Rourke, Trustee Wojowski, and Trustee Bonuchi were absent, all other Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 15 persons in the audience. PRESIDENTIAL COMMENTS Mr. Allen Persons, Public Works Director, gave an update on the progress of the PACE Park-N-Ride. TRUSTEES COMMENTS Trustee Lamb: • Commented on the Memorial Day Parade. • Expressed concern regarding contaminated recycling. PUBLIC COMMENTS (3-5 minutes) Mr. John Mast, Hawthorne Drive resident, expressed concern regarding train traffic. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the agenda. Second by Trustee Larson. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. 2) CONSENT AGENDA Trustee Lamb moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on May 21,2018. b) Bills Paid and Bills Payable Reports for June 4, 2018. Second by Trustee Newton. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb,yes; Larson, yes;Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. 3) NORTHPOINTE (PC CASE #1783-032818.AA/SU/PP/FP) Trustee Lamb moved to open the continued Public Hearing regarding the annexation agreement for the residential development commonly known as Northpointe, located north of 127th Street between 248th Avenue and Van Dyke Road. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Meeting Minutes—June 4,2018 Page 2 4) 14632 S. COLONIAL PARKWAY FENCE VARIANCE (ZBA CASE #1788-041618.V) Trustee Lamb moved to adopt Ordinance No. 3359, granting approval of a variance to permit a corner side yard fence encroachment of up to 19 feet for the property located at 14632 S. Colonial Parkway. Second by Trustee Newton. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton,yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. 5) 14535 S. COLONIAL PARKWAY DRIVEWAY VARIANCE (ZBA CASE #1789- 042418.V) Trustee Lamb moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a variance to permit a driveway width at the curb of up to 26 feet and a service walk encroachment in the side yard setback for the property located at 14535 S. Colonial Parkway, subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, no; Newton, no; Collins, yes. 2 yes, 2 no, 3 absent. Motion Failed. Trustee Lamb noted that the motion does not include the driveway encroachment into the interior side yard setback. Trustee Larson moved to reconsider the item. Second by Trustee Lamb. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb,yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Newton moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore,to direct the Village Attorney to prepare an ordinance granting approval of a variance to permit a driveway width at the curb of up to 26 feet and a service walk encroachment in the side yard setback for the property located at 14535 S. Colonial Parkway, subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton, yes; Collins,yes. 4 yes, 0 no, 3 absent. Motion carried. 6) TEXT AMENDMENT REGARDING SMALL CELL WIRELESS ANTENNA/TOWER SITING (PC CASE #1787-041318.TA) Trustee Lamb moved to adopt Ordinance No. 3360, adopting the Small Cell Antenna/Tower Right- of-Way Siting Ordinance. Second by Trustee Newton. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Lamb moved to approve the proposal from Umbrella Technologies for Settlers' Park camera upgrades at a cost of$15,240. Second by Trustee Newton. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb,yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. Village of Plainfield Meeting Minutes—June 4,2018 Page 3 ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Lamb moved to adopt Resolution No. 1758, a Resolution for improvement by Municipality under the Illinois Highway Code for the 2018 MFT Street Improvement Program. Second by Trustee Newton. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Lamb moved to authorize the Village President to award the 2018 MFT Street Improvement Program to "D" Construction, the lowest bidder, in an amount not exceed $937,671.31. Second by Trustee Larson. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Lamb moved to reject all bids for the May 1,2018 Sanitary and Storm Sewer Cleaning and Televising contract. Second by Trustee Larson. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes;Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Lamb moved to authorize the purchase of five (5) vehicles through Rod Baker Ford in the amount of$139,840.94, the necessary lighting and equipment through Fleet Safety Supply in the amount of$31,942.89, and the Police graphic designs through Harmonic Design in the amount of $4,005.00 for a grand total of$175,788.83. Second by Trustee Larson. Vote by roll call. O'Rourke, absent; Wojowski, absent; Bonuchi, absent; Lamb, yes; Larson, yes; Newton, yes; Collins, yes. 4 yes, 0 no, 3 absent. Motion carried. Commander Ruggles presented the PEMA Reports for March and April, 2018 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. Th- m- -ting adjourned 8:28 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—June 4,2018 Page 4 VILLAGE OF PLAINFIELD PUBLIC HEARING JUNE 4, 2018 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON. BOARD ABSENT: E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, POLICE COMMANDER. NORTHPOINTE Mayor Collins called the meeting to order at 7:17 p.m. Present roll call stands. Mr. Jon Proulx, Planning Director, stated that the applicant is seeking approval of annexation by annexation agreement, special use for planned development, and preliminary and final plat of subdivision to permit a proposed residential development of up to 180 single-family detached homes on approximately 63 acres north of 127th Street between 248th Avenue and Van Dyke Road. Tonight, the applicant is requesting feedback as part of the Public Hearing. Mr. Dave Cumming, Pulte Homes, gave a presentation regarding the proposed development. Mr. Cummings pointed out that the proposal includes 138 lots with the average lot size of 8,338 square feet and the remaining average lot size of 10,889 square feet. The proposed development includes 17 key lots, 4 through lots, and a 1.82 acre park site. The remaining park donation will be cash in lieu of the remaining acreage obligation. Trustee Larson expressed concern regarding the ranch style home, suggested incorporating a splash pad instead of a basketball court, expressed concern regarding the roads being too straight, and suggested lining up the access point. Trustee Lamb stated that he would like to see the additional 3-4 acre parcel incorporated into this proposal, requested that the applicant follow the Village's Design Standards, felt that there should be 20 Key lots, expressed concern regarding the number of smaller lots, and would like to see the access line up. Trustee Newton asked if the Park District agreed with the park donation. Mr. Cumming replied that they are. Trustee Newton stated that he too would like to see the access road line up. There were no public comments. Trustee Newton moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. T eh eeting adjourn at�p.m. Michelle Gibas, Village Clerk