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HomeMy Public PortalAbout20181108PacketAmended.pdfMAYOR CITY MANAGER Jason Buelterman Dr. Shawn Gillen CITY COUNCIL CLERK OF COUNCIL Barry Brown, Mayor Pro Tem Jan LeViner John Branigin Wanda Doyle CITY ATTORNEY Julie Livingston Edward M. Hughes Monty Parks Shirley Sessions CITY OF TYBEE ISLAND P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org A G E N D A REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL November 08, 2018 at 6:30 PM Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM Executive Session Opening Ceremonies Call to Order Invocation Pledge of Allegiance Recognitions and Proclamations 1. Tybee Island Youth Council - Chloe Flynn Certificates of Appreciation Mike Hosti - Tybee Market Matt Pearson - Tybee Market Wendy West - Tybee Market Eric and Heather Thomas - Huc a Poos David Thomas - Hotel Tybee Brett Loehr, Hotel Tybee Monty Parks, Councilmember, City of Tybee Island 1 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 2. Small Business Saturday Proclamation Consideration of the approval of the minutes of the meetings of the Tybee island City Council 3. Minutes, City Council Meeting, October 25, 2018 Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes. 4. Alan Robertson, Dune Restoration Update 5. Lisa Lepofsky, Concerned Citizens Group Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times of 5 minutes. Public Hearings 6. Minor Subdivision, 1 Moore Avenue, Zone R-1-B, PIN 4-0002-02-011, Kimberly Howard and Daniel Brown 7. Variance, Extending Existing deck in setback; 13 TS Chu Terrace, PIN 4-0009-04-006, Deb Baber and Raynette Evans 8. Variance, 1903 Chatham Avenue, Zone R-2, PIN 4-0009-12-002, Brooke Reeve III 9. OCTOBER 15 2018 MINUTES Consideration of Approval of Consent Agenda Consideration of Bids, Contracts, Agreements and Expenditures 10. RFP for Flood Mitigation Assistance Grant 11. City Council approve a budget amendment increasing the General Funds' fiscal year 2019 budget by $87,212 from @12,866,400 to $12,953,612 in order to fund the Red Valve Capital Project carried forward from FY 2018 and to cover invoices for capital projects that have not been funded in FY 2019 capital budget. 12. Enterprise Lease Program, 16 vehicles for TIPD. Budget Line Item 100.3210.52.1316 Consideration of Ordinances, Resolutions 13. First Reading, 10-2018, Article IIA - Disorderly House Nuisance, Sec 22-33 14. Second Reading, 18-2018, Sec 14-3, Election Officials 15. Second Reading, 19-2018, Sec 14-4, Superintendent to Incur Expenses 16. Second Reading, 20-2018, Sec 14-5, Polling Places 2 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 17. Second Reading, 21-2018, Sec 14-9, Notice of Candidacy, Time Periods 18. Second Reading, 22-2018, Sec 14-10, Designation of Office Sought; Election of Councilmembers 19. Second Reading, 23-2018, Sec 14-18, Time of Regular Election, Succession by Incumbent 20. Resolution, 2018-01, Charter Changes Council, Officials and City Attorney Considerations and Comments 21. Bubba Hughes Ante Litem - John Dowell 22. Wanda Doyle Public Safety Committee Update Minutes of Boards and Committees 23. Development Authority/Main Street Minutes Executive Session Discuss litigation, personnel and real estate Possible vote on litigation, personnel and real estate discussed in executive session Adjournment Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons. *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing t o place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure 3 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org economic opportunity, a vibrant quality of life, and a thriving future.” 4 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 2. Small Business Saturday Proclamation 5 P. O. BOX 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 PHONE: (866) 786-4573 – FAX: 866-786-5737 www.cityoftybee.org CITY OF TYBEE ISLAND Whereas, the City of Tybee Island, as a National Main Street Community, supports sustainable economic development and historic preservation year-round; and Whereas, the government of Tybee Island, Georgia celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are currently 30.2 million small businesses in the United States, they represent 99.7 percent of all businesses with employees in the United States, are responsible for 65.9 percent of net new jobs created from 2000 to 2017; and Whereas, small businesses employ 47.5 percent of the employees in the private sector in the United States; and Whereas, 90% of consumers in the United States say Small Business Saturday has had a positive impact on their community; and Whereas, 89% of consumers who are aware of Small Business Saturday said the day encourages them to Shop Small all year long; and Whereas, 73% of consumers who reportedly Shopped Small at independently-owned retailers and restaurants on Small Business Saturday did so with friends or family; and Whereas, the most reported reason for consumers aware of the day to shop and dine at small, independently-owned businesses was to support their community (64%); and Whereas, Tybee Island, Georgia supports our local businesses that create jobs, boost our local economy and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, I Jason Buelterman, Mayor of Tybee Island, Georgia do hereby proclaim, November 24, 2018, as: SMALL BUSINESS SATURDAY And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. Jason Buelterman, Mayor 6 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 3. Minutes, City Council Meeting, October 25, 2018 7 City Council Minutes, October 25, 2018 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on October 25, 2018. Those present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and Shirley Sessions. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda:  Minutes, October 11, 2018  Assignment of EPG Contracts  Continuance of Administration on Class Action Suit Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies  Call to Order  Posting of the Colors and Pledge of Allegiance – American Legion Post 154  Invocation, Rev June Johnson Recognitions Mayor Buelterman recognized Jaime McBroom, Finance Department as Employee of the Quarter. Reports of Staff, Boards, Standing Committees and/or Invited Guest Lisa Lepofsky, Concerned Citizens Group approached Mayor and Council to give an update. Ms. Lepofsky summarized the information brought forth at the Forum that was held October 22, 2018 (attached). She asked Mayor and Council to adopt measures such as mitigate parking problems. Mayor Buelterman thanked Ms. Lepofsky. Clay Gardner, Southern Company approached Mayor and Council to speak on the Tybee Solar Project. Mr. Gardner discussed ways Tybee could utilize solar panels at the Water/Sewer Department. Mayor Buelterman thanked Mr. Gardner for his presentation. Wanda Doyle made a motion to approve the consent agenda. Monty Parks seconded. Vote was unanimous, 6-0. Mayor Buelterman asked Mr. Shaw to ask the Planning Commission to review an ordinance amendment to allow existing homes to be removed and new homes built in its place. Consideration of Bids, Contracts, Agreements and Expenditures Agreement, William Thomas Boundary Line. NO ACTION TAKEN Agreement, Harold S. White. NO ACTION TAKEN Thomas & Hutton, Addendum 12, Solomon Avenue Right-of-Way Survey. Mayor Buelterman asked Dr. Gillen to explain the agenda item. Mr. Shaw stated the survey is due to a property on Moore and Solomon that has a corner marker that has been verified extending beyond Solomon driving surface. Ms. Doyle stated she does not have concerns regarding the survey as she is questioning the line items in the budget for Thomas and Hutton. She asked 8 where in the budget does it show Thomas and Hutton line items. Dr. Gillen stated it depends on the project as to where the line item is located in the general budget. Ms. Doyle asked again for line items be noted on the agenda request. In this way, Mayor and Council will be aware of costs as compared to line item balances. Dr. Gillen explained the process of moving funds within the budget. Mayor pro tem Brown expressed his concerns with the current spending practices. Mr. Branigin stated the concern is there is no budget line item for Thomas and Hutton expenses. He continued, it is hard for Mayor and Council to know if spending is within bounds of what the expected Thomas and Hutton expenses were and the unexpected items that occur. He would aske the addendums specifically state where the funding is coming from; starting balance at the beginning of the budget cycle for that particular budget account; and what remains. This will give Mayor and Council a picture and can be more diligent with the spending process. Ms. Doyle confirmed. Mr. Branigin asked Mayor Buelterman to schedule more regular Finance Committee Meetings where reviews can take place. Mayor Buelterman confirmed. Mr. Parks agreed with Mr. Branigin. Mayor Buelterman asked that Dr. Gillen include the line item for the expense to be included on the agenda request. He also recommended one line item for Thomas and Hutton to exclude the dune project. Dr. Gillen stated meetings are taking place with Thomas and Hutton and Ms. Hudson to review outstanding purchase orders. In this way, there will be a coordinated centralized effort to match purchase orders with jobs. Ms. Sessions asked if there is an Action Item List where this could be added. Ms. Doyle confirmed. Monty Parks made a motion to approve. Julie Livingston seconded. Voting in the affirmative was Julie Livingston, Monty Parks, John Branigin and Barry Brown. Shirley Sessions voting against. Wanda Doyle abstained. An abstention is in the affirmative Motion passed 5-1. Thomas & Hutton, Addendum 14, Dune Reconstruction – Survey and Construction Documents. Ms. Sessions asked to review the contracts with Alan Robertson and Thomas and Hutton regarding the dune reconstruction. She also asked for an agreeable understanding of what is being asked for; what has happened; and what is being paid for that particular project. Dr. Gillen stated the contract is in the Clerk’s Office and he will review with Ms. Sessions at her convenience. Mayor Buelterman confirmed this agenda item is to move forward with the project from the Pier to 19th Street. Dr. Gillen confirmed. Mayor Buelterman explained the City has $13M from the federal government and the plan is to spend $1M on the design of the dunes and beach. This would include placement of sand on the beach and the filling in the gaps in the dunes. The City will move forward with 16th Street to 19th Street. The other engineering fees will be covered by the $13M with $1M to be used by the Corps of Engineers for the design. The goal is to take $5M and give to the Corps of Engineers so they have additional funding to put more sand on the beach and fill in the template they are designing. There was a discussion regarding crossovers at 18th and installation of mobi-mats. Mayor pro tem Brown asked if the City has a permit from DNR for the repairs to 18th Street crossover. Dr. Gillen confirmed. Monty Parks made a motion to approve. John Branigin seconded. Voting in the affirmative were Monty Parks, John Branigin. Voting against were Julie Livingston, Barry Brown and Shirley Sessions. Wanda Doyle abstaining. An abstention is in the affirmative. Vote tied. Jason Buelterman voting in the affirmative. Motion passed 4-3. Thomas & Hutton, Addendum 13, Estill/Storer/Telephone Avenue Right-of-Way Survey. Dr. Gillen explained the City would open the right-of-way so it can be utilized for storm debris storage and is currently being used to store sand for emergency sand placement on the beach prior to hurricanes. The back portion where Storer crosses and heads north will be used for a proposed TIFD training facility. Dr. Gillen confirmed there are funds for this Addendum in his budget. Monty Parks made a motion to approve. John Branigin 9 seconded. Wanda Doyle abstaining. An abstention is in the affirmative. Vote was unanimous to approve, 6-0. Crista Rader – Right-of-Way – Naylor Avenue. Mack Kitchens and Crista Rader approached Mayor and Council. There was a brief discussion regarding the property and location of the services on the property. Mr. Kitchens proposed locating all the services and marking the services that are running through the property. He would then get a survey and present to Mayor and Council. There could also be a Conservation Easement where the City could have access. Ms. Rader would maintain the easement and the line would be used for a setback. Ms. Doyle stated she would need a bigger drawing showing all the service lines and then visit the property. A discussion ensued regarding the setbacks, service locations, and easements. Mr. Parks referred to SAGIS. Mr. Shaw stated SAGIS is not a legal document and a licensed surveyor did what is before them tonight. Mayor Buelterman stated what is before them tonight is a request to reconsider the previous request. Mr. Kitchens confirmed. Ms. Livingston recommended locating the services and then applying for a variance. Once this is done, staff may recommend approval. Mr. Branigin stated it is his understanding Mr. Kitchens to locate and mark the services on the existing survey and bring back to staff for their recommendation. NO ACTIVE TAKEN. Consideration of Ordinances, Resolutions. Mayor Buelterman confirmed with Mr. Hughes all the following ordinances deal with the potential Charter changes relative to filling of Council and/or Mayor seats if there is a vacancy. Mr. Hughes responded not necessarily. Ordinance changes as reflected in the ordinances are housekeeping. Mayor Buelterman confirmed. First Reading, 18-2018, Sec 14-3, Election Officials. Wanda Doyle made a motion to approve. Julie Livingston seconded. Vote was unanimous to approve, 6-0. Frist Reading, 19-2018, Sec 14-4, Superintendent to Incur Expenses. Mr. Hughes stated this authorizes the City to conduct elections through Chatham County Board of Elections, as has been the case in the past to include paying associated expenses. Wanda Doyle made a motion to approve. Monty Parks seconded. Vote was unanimous to approve, 6-0. First Reading, 20-2018, Sec 14-5, Polling Places. Wanda Doyle made a motion to approve. Monty Parks seconded. Vote was unanimous to approve, 6-0. First Reading, 21-2018, Sec 14-9, Notice of Candidacy; Time Periods. Mr. Hughes explained this refers to time periods for Notice of Candidacy as to conform to current State Law and has been changed and the proposed ordinance would change to reflect times periods as reflected by State Law. Mayor pro tem Brown asked the current State Law. Ms. LeViner stated it begins the 3rd Monday in August for one week, no less than three days and no greater than five days from 8:30AM – 4:30PM. Wanda Doyle made a motion to approve as amended by striking the word “otherwise” for clarification purposes. Monty Parks seconded. Vote was unanimous to approve, 6-0. First Reading, 22-2018, Sec 14-10. Mr. Hughes stated this is removing the number “6” as it refers to candidate’s seats Julie Livingston made a motion to approve. Wanda Doyle seconded. Vote was unanimous to approve, 6-0. First Reading, 23-2018, Sec 14-18, Time of Regular Election; Succession by Incumbent. Mr. Hughes stated this is much as in Sec 14-10 above, by removing the number “6” as it 10 refers to the number of council members. Julie Livingston made a motion to approve. Wanda Doyle seconded. Vote was unanimous to approve, 6-0. Resolution Requesting Local Legislation to Update the Charter of the City of Tybee Island. Mr. Hughes stated this is one document, one Resolution, for Mayor and Council to review for possible changes to the Charter that the Legislature will have to act upon. Mayor Buelterman stated there are two possibilities for the filling of a vacancy of a council seat: (1) appoint whoever ended in fourth place in the municipal election; or (2) have a special election. This would pertain if the term were greater than 26 months. Mayor pro tem Brown asked the expense for a special election. Ms. LeViner responded, approximately $4,500. Mr. Parks stated it is his understanding a person would serve, when filling a vacant seat, until the next municipal election. Ms. Sessions responded another option to have the individual receiving the fourth highest votes fill the vacant seat. Mr. Hughes stated what is before Mayor and Council is Council appoints until the next regular election and at that time it would ordinarily be three individuals seeking election and the fourth highest vote getter would be eligible for the vacated term. Mayor pro tem Brown asked, hypothetically, what if the fourth highest vote getter decided they did not want to accept the position. Mr. Hughes responded that could happen. Mayor Buelterman stated it is his preference having a special election. In that, way the residents would have a vote. Mr. Parks confirmed there needs to be an election. Mr. Branigin stated as it pertains to the Mayor position; it needs to be more specific. The Mayor pro tem would fill the vacated Mayor seat and the filling of the Mayor pro tem seat falls to council for filling a vacant candidate seat, i.e., council would fill the seat for the portion of the unfilled term up to the two year window which would then be the fourth place finisher in that general election. He would also like clarification as to if there are not four candidates, the Council would appoint an individual to fill the term. Mr. Hughes stated the replacement of Council vacancies pertains to those seats that have more than 26 months left in the term. Mayor Buelterman confirmed. Mr. Hughes then moved to the topic of the selection of the Mayor pro tem. He stated it has been argued the way it is currently stated is not clear and there should be a Mayor pro tem voted on every two years otherwise, there are council members that will not have the opportunity to hold the position. Mr. Hughes stated it is his understanding the Mayor pro tem position is voted on every four years during the mayoral elections. He continued there are two alternatives: (1) clarifying the language to make it clear the Mayor pro tem is a four- year appointment; or (2) a new provision, call for the Mayor pro tem to be voted on after every election. Ms. Doyle stated it is very important for consistency for the Mayor pro tem to follow the cycle of the Mayor. In this way, pending projects will have consistency. She stated she does understand the objection but recommends the appointment following the Mayor election. Mayor pro tem Brown agreed with Ms. Doyle recommendations. Mr. Parks expressed his concerns with the selection of the Mayor pro tem, as it relates to the three “seasoned” council members not having the opportunity to be considered for Mayor pro tem. Mr. Hughes explained, in the past, the highest vote getting during the mayoral election, has been named as Mayor pro tem. Mayor Buelterman asked Mr. Hughes to draft the current discussion. Mr. Hughes responded it is his understanding: (1) two year options on Sec 2.33; (2) four year Mayor pro tem; and (3) if a councilmember resigns with more than 26 months remaining, Mayor and Council would appoint an individual to serve until the next election and the fourth highest vote getting would become the two year term remaining when the Organizational Meeting is held in January. Mr. Branigin stated the issue of Mayor pro tem being elevated to Mayor and the former Mayor pro tem’s seat becomes vacant and is filled through the vacant Council process. As he feels it is not clear. Mayor Buelterman confirmed Mr. Hughes to include recommendations and bring back in November. Mr. Hughes confirmed. TO COME BACK FOR CONSIDERATION ON NOVEMBER 8, 2018. 11 Council, Officials and City Attorney Considerations and Comments George Shaw approached Mayor and Council to give an Update on Hazard Mitigation Grant. Mr. Shaw stated there is no update as was sent to FEMA and no follow-up communication from FEMA has been received. There is another grant available, it is much more competitive and no designated funds but it is a better payoff. Mr. Shaw explained it is for repetitive loss and severe repetitive loss properties. An RFP was issued for the Grant Administrator and is due next week. The same people would be added to the new grant as long as they meet the qualifications. Wanda Doyle gave an update on the Public Safety Committee. Ms. Doyle stated discussions were held regarding the bike path signage and obtaining pricing for the signs. She stated the Public Safety Committee have sent their recommendations for the proposed ordinance regarding the Disorderly House to Mr. Hughes. This will come before Mayor and Council in November. As pertains to the proposed Noise Ordinance, it has been put on hold as the City Marshall is collecting data with amplified noises. A discussion was also held on a traffic plan for three major events. Ms. Doyle introduced the Adopt-A Program per the Beach Task Force. This program relates to adopting a crossover and has budget implications. Ms. Doyle feels this is a good program and she will work with the Beach Task Force to move forward. Barry Brown gave an update on the Infrastructure Committee  Widen Jones Avenue for bike path: Discussion only  Stormwater modeling at Bright Street: Discussion regarding budget as it is not in the budget. Mayor Buelterman asked for the plans to be sent to him in pdf. Dr. Gillen confirmed.  Sewer line under house on 17th Street: Discussion  Guardrail on Highway 80: Discussion as it is a public safety issue. Mayor pro tem Brown stated due to the change in councilmembers, Monty Parks has asked to be on the Infrastructure Committee, John Branigin is moving to the Public Safety Committee, and Shirley Sessions will attend the Infrastructure Committee. Barry Brown stated his concerns with the Financial Issues of the City. Mayor pro tem Brown proposed the City impose an immediate freeze on any hiring other than the TIPD, Campground and IT. Dr. Gillen responded there are two vacancies in City Hall, one being in Finance and the other for Short Term Vacation Rental part-time employee. He also stated he does not have a clear picture of the problem as explained by Mayor pro tem Brown. Ms. Doyle stated it is her recommendation the Finance Committee should review prior to imposing a hiring freeze. Mayor pro tem Brown asked Mr. Branigin how many Committee meetings have been held. Mr. Branigin stated there has only been one meeting in the last six months. Mayor Buelterman asked the Clerk to schedule a Finance Committee meeting. Ms. LeViner confirmed. Barry Brown made a motion to place a hiring freeze for 90 days. Those exempt would be the TIPD, Rivers End Campground and IT. Julie Livingston seconded for discussion. Ms. Doyle recommends the Finance Committee put procedures in place regarding spending such as pertaining to the addendums as presented on the agenda tonight. Mayor Buelterman confirmed. Voting in favor were Barry Brown Shirley Sessions and Julie Livingston. Voting against were Monty Parks, John Branigin and Wanda Doyle. Jason Buelterman voting to deny. Motion failed 4-3. Monty Parks – Unopened Right-of-Way Miller Avenue. NO ACTION TAKEN 12 Julie Livingston made a motion to adjourn to executive session to discuss personnel, litigation and real estate. Wanda Doyle seconded. Vote was unanimous, 6-0. Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous, 6-0. Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6- 0. Meeting adjourned at 10:30PM. ______________________________ Janet R. LeViner, CMC Clerk 13 14 15 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 4. Alan Robertson, Dune Restoration Update 16 Dune Restoration Project City Council November 8, 2018 17 Overview DCA Grant of $5,000,000 effective July 1, 2018 5.1 ...may be used for necessary studies, planning/consulting/engineering activities, obtaining necessary state and/or federal permits, construction or reconstruction of beaches and/or dunes (including dredging and placement of sand), location-appropriate natural vegetation necessary to maintain dunes, construction/reconstruction of dunes, installation of rock revetments, or other activities deemed appropriate by the Authority. Deadline is April 30, 2020 18 Project Scope 19 Phase I – 19th Street to the Pier 20 19th Street @ April 20, 2018 19th Street @ April 27, 2018 21 18th Street 22 17th Street 23 Tybrisa Street 24 Project Management - Phases 0 h 7 % 0 h 68 % 0 h 12 % 0 h 0 % 0 h 0 % 0 h 0 % Dune Restoration 19th Street Dune landscaping Phase 1 - 18t Street to Pier Phase II - Center, 3rd, 2nd, Gulick Phase III - Center to Eastgate USACE Beach Renourishment Deadline 0 h 0 % 10/18 1/19 4/19 7/19 10/19 1/20 4/20 25 10/18 1/19 4/19 7/19 10/19 1/20 4/20 0h 7% 0h 68% 0h 0h 0h 0h 0h 0h 0 12% 94% 0% 0% 0% 0% 0% 0h 0h 0h 0h 0h 0 h 0% 0% 0% 0% 0% 0% 0h 0h 0h 0h 0h 0 h 0% 0% 0% 0% 0% 0% 0h 0% Dune Restoration 19th Street Dune landscaping Phase 1 - 18t Street to Pier Design RFP - Sand RFP - Dunes Dune Construction Landscaping Phase I Complete Phase II - Center, 3rd, 2nd, Gulick DNR SPA Permit Design RFP – Sand Construction Landscaping Phase III - Center to Eastgate DNR SPA Permit Design RFP Construction Landscaping USACE Beach Renourishment Deadline 0h 0% Project Management - Components 26 Project Management - Tasks 10/18 1/19 4/19 7/19 10/19 1/20 4/20 0h 7% 0h 0 0 0 0 0 0 68% 100% 100% 80% 0% 0% 0% 0 h 0 h 0 0 0 0 0 h 0 h 0 h 0 h 0 12% 94% 100% 100% 100% 50% 0% 0% 0% 0% 0% 0h 0% 0h 0% 0h 0% Dune Restoration 19th Street Dune landscaping List of plantings Set Volunteer Day Contact broker to source Arrange for DPW - irrigation Volunteer planting day 19th Street Dune Complete Phase 1 - 18t Street to Pier Design T&H Survey Preliminary engineering schematic Review plans Determine dune placement RFP - Sand RFP - Dunes Dune Construction Landscaping Phase I Complete Phase II - Center, 3rd, 2nd, Gulick Phase III - Center to Eastgate USACE Beach Renourishment Deadline 0h 0% Verdant Enterprises COTI BTF Verdant Enterprises AWR Strategic, COTI DPW COTI BTF Thomas & Hutton Thomas & Hutton AWR Strategic, GA DNR, Thomas & Hutton AWR Strategic, GA DNR, Thomas & Hutton 27 Project Management - Tasks 28 Project Management – Weekly Updates 29 We’re already pressed for time... 30 Progress Report Confirmed process with DCA  Funds available to pay invoices Funds available to pay COTI share ($300,000) of Federal 1037 Study Thomas & Hutton completing engineering study 19th Street Dune landscaping November 17th Coordinating with USACE Expect you to review and approve bid at your January 10th meeting 31 Rules Accountability Bad news can’t wait Avoid scope creep You, Council, are part of the team Priorities Build dunes on time, on budget Lower the cost of sand (USACE) Rebuild crossovers (wood, mobi-mat, ADA compliance) Landscape to stabilize dunes 32 Dune Restoration Questions? 33 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 6. Minor Subdivision, 1 Moore Avenue, Zone R-1-B, PIN 4-0002-02-011, Kimberly Howard and Daniel Brown 34 MAYOR Jason Buelterman   CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Wanda Doyle Julie Livingston Monty Parks Shirley Sessions                         CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen   CLERK OF COUNCIL Janet LeViner   CITY ATTORNEY Edward M. Hughes     City Council Agenda Item Request     Agenda Item Requests must be submitted to the Clerk of Council by noon on Wednesday a week prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. There is a three minute limit for all visitors.   Council Meeting Date for Request: 11/08/2018 Item: Minor Subdivision: Subdivide one lot into two lots – 1 Moore Ave. –Zone R-1-B -4-0002-02-011 – Kimerly H. Howard & Daniel R. Brown.     Paper Work: YES Attached   Audio/Video Presentation*     • If applicable, a copy of the presentation / report must be submitted with this agenda request. • If applicable, audio / video presentations must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. • Request will be postponed if necessary information is not provided.     Submitted by: Lisa L. Schaaf   Phone / Email: Lschaaf@cityoftybee.org       Date given to Clerk of Council: 11/01/2018     P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 7. Variance, Extending Existing deck in setback; 13 TS Chu Terrace, PIN 4-0009-04-006, Deb Baber and Raynette Evans 50 MAYOR Jason Buelterman   CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Wanda Doyle Julie Livingston Monty Parks Shirley Sessions                         CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen   CLERK OF COUNCIL Janet LeViner   CITY ATTORNEY Edward M. Hughes     City Council Agenda Item Request     Agenda Item Requests must be submitted to the Clerk of Council by noon on Wednesday a week prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. There is a three minute limit for all visitors.   Council Meeting Date for Request: 11/08/2018 Item: Zoning Variance: consideration of extending existing deck in setback -13 T.S. Chu Terrace -4-0009-04- 006 –Dab Baber & Raynette Evans.     Paper Work: YES Attached   Audio/Video Presentation*     • If applicable, a copy of the presentation / report must be submitted with this agenda request. • If applicable, audio / video presentations must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. • Request will be postponed if necessary information is not provided.     Submitted by: Lisa L. Schaaf   Phone / Email: Lschaaf@cityoftybee.org       Date given to Clerk of Council: 11/01/2018     P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 51 52 53 54 55 56 57 58 59 60 61 62 63 64 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 8. Variance, 1903 Chatham Avenue, Zone R-2, PIN 4-0009-12-002, Brooke Reeve III 65 MAYOR Jason Buelterman   CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Wanda Doyle Julie Livingston Monty Parks Shirley Sessions                         CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen   CLERK OF COUNCIL Janet LeViner   CITY ATTORNEY Edward M. Hughes     City Council Agenda Item Request     Agenda Item Requests must be submitted to the Clerk of Council by noon on Wednesday a week prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. There is a three minute limit for all visitors.   Council Meeting Date for Request: 11/08/2018 Item: Zoning Variance: from flood Ordinance –Article 8 –Flood damage prevention -1903 Chatham Ave. –Zone R-2 -4-0009-12-002 –Brooke Reeve III.     Paper Work: YES Attached   Audio/Video Presentation*     • If applicable, a copy of the presentation / report must be submitted with this agenda request. • If applicable, audio / video presentations must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. • Request will be postponed if necessary information is not provided.     Submitted by: Lisa L. Schaaf   Phone / Email: Lschaaf@cityoftybee.org       Date given to Clerk of Council: 11/01/2018     P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 9. OCTOBER 15 2018 MINUTES 95 DRAFT PLANNING COMMISSION CITY MANAGER Demery Bishop Shawn Gillen Ron Bossick Marianne Bramble COMMUNITY DEVELOPMENT DIRECTOR Tina Gann George Shaw Charles Matlock David McNaughton CITY ATTORNEY Alan Robertson Edward M. Hughes Planning Commission Meeting MINUTES October 15, 2018 Chair Bishop called the October 15, 2018 Tybee Island Planning Commission meeting to order. Commissioners present were Charles Matlock, Marianne Bramble, Alan Robertson, David McNaughton, Ron Bossick and Tina Gann. Consideration of Minutes: Chair Bishop asked for consideration of the September 17, 2018 meeting minutes. Alan Robertson made a motion to approve. Charles Matlock seconded. The vote to approve was unanimous without Tina Gann’s vote; she was not present at the September 17 meeting. Disclosures/Recusals: Chair Bishop asked if there were any disclosures or recusals. Ron Bossick stated he would like to disclose that he is a board member on the Tybee Island Historical Society and that would not require recusal. Chair Bishop also disclosed that he is friends with two petitioners with items on the agenda and he feels like he could be impartial since he does not vote. Old Business: Text Amendment to Land Development code: Sec. 4-050 Zoning Districts (O) South End Business Overlay District. George Shaw approached the Planning Commission and stated this item has been on this Planning Commission agenda before and now the ordinance has been paired down to a restriction on demolition and relocation of historic properties in that district. Staff approves. Chair Bishop stated on page 2, item 1, second sentence says, “Now surrounded by new construction and commercial development”. Will this mean existing, new or all commercial development? There are also two sections of definitions and he thinks they should have some clarification as to which set of definitions to use. George Shaw stated that this is throughout the Land Development Code whether it is a good idea or not he is not certain. Charles Matlock stated the section that lists non-historical buildings with architectural significance should not be listed at all because there is no definition for non-historical, that section should just list historic buildings. George Shaw stated he does see his point and that phrase should be omitted. Alan Robertson stated it might be a better solution if they amend Article 14 Historic Preservation with this text amendment instead of adding it as a new section. Chair Bishop asked if there was a specific reason that this was not part of the existing Article 14 Historic Preservation of the code. George Shaw stated that the importance for this was the resolution from City Council specifically referencing that district, which is why we cannot expand beyond that today. In addition, the South End is the most visible district to visitors, so the desire to save as many historic buildings in that district was why this got started. Alan Robertson asked where it states in number 4 (A) about demolition being determined by a licensed structural engineer, who would actually do this determination on historical properties? George Shaw stated normally the applicant hires an engineer to do that letter inspection, maybe at some point the City should determine who pays for that person. Ron Bossick stated that section should read “documentation from a State of Georgia licensed structural engineer with a professional engineer certification”. That would put that individual’s license on the line for that project. Alan Robertson made a motion to continue to the November 19 Planning Commission meeting to make the small changes from this meeting. Marianne Bramble seconded. Vote to continue was unanimous. 96 DRAFT New Business: Minor Subdivision: Subdivide one lot into two lots -1 Moore Avenue – Zone R-1-B - 4-0002-02-011 – Kimerly H. Howard & Daniel R. Brown. George Shaw approached the Planning Commission and stated the applicants at 1 Moore Avenue would like to subdivide their property. The property is approximately 16,000 square feet and is large enough to be subdivided in the R-1-B district. There is one corner marker that is in the middle of Solomon Avenue, so if they were to fence the property the City would have to relocate the road. The City is looking into that at this moment. Other than that, there are no issues with this subdivision. Staff recommends approval. David McNaughton stated the date on the application is May 31, 2018. Why was it not filed until October. George Shaw stated they had two out buildings that needed to be removed before they could request the subdivision. Alan Robertson made a motion to approve. Marianne Bramble seconded. Voting in favor were Alan Robertson, Tina Gann, Marianne Bramble, Charles Matlock and David McNaughton. Voting against was Ron Bossick. Motion to approve carried 5-1. Zoning Variance: Consideration of extending existing deck in setback - 13 T.S. Chu Terrace - 4-0009-04-006 – Deb Baber & Raynette Evans. George Shaw approached the Planning Commission and stated the applicants at 13 T.S. Chu Terrace are asking to add a deck. There are already a couple of decks on the property that are in the setback and there is very little greenspace. Staff recommends denial. Deb Baber and Raynette Evans, co-owners of 13 T.S. Chu Terrace, approached the Planning Commission and stated one of the pictures shows the sliding glass door that is there and that is the reason they want to put the balcony deck back. When they raised the house, they did not include that one deck. Now they would like to put the deck on. They stated it would be another safety outlet for the house. Chair Bishop asked how many ingress and egress do they have. Deb Baber stated they have one exit from the second floor and two exits from the first floor. Charles Matlock made a motion to deny. Alan Robertson seconded. Voting in favor were Ron Bossick, Alan Robertson, Tina Gann, Marianne Bramble and Charles Matlock. Voting against was David McNaughton. Motion to deny carried 5-1. Zoning Variance: from flood Ordinance – Article 8 – Flood Damage Prevention - 1903 Chatham Ave. – Zone R-2 - 4-0009-12-002 – Brooke Reeve III. Mr. Shaw approached the Planning Commission and stated the applicant is requesting a variance from the City’s flood ordinance to one historic cottage on their property. They can only lift it two feet to keep the historic status per the Historic Preservation Division, which is all they will allow. Our ordinance would put it at seven feet. Although it is only two feet, that will still get it up off the ground and will let them keep the historic status. In this case, staff recommends approval. Sarah Ward with Ward Architecture stated she lives at 625 East 44th Street in Savannah approached the Planning Commission and stated she is representing the applicant Brooke Reeve III who could not be at the meeting. She stated Ward Architecture has been involved with the applicant’s family for eighteen months now and they are doing the historic tax credit applications at the State and Federal level for the property and she would be happy to answer any questions. Alan Robertson asked if the height amount is site specific. Sarah Ward stated that every property is looked at differently. Alan Robertson made a motion to approve. Ron Bossick seconded. Vote to approve was unanimous. Standing Agenda Item: Chair Bishop asked if there were any standing agenda items. Commissioner Robertson stated there was none for this meeting. Vice Chair Ron Bossick made a motion to Adjourn. Marianne Bramble seconded. The vote was unanimous. Meeting adjourned 8:30pm. Lisa L. Schaaf 97 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 10. RFP for Flood Mitigation Assistance Grant 98 MAYOR Jason Buelterman CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Wanda Doyle Julie Livingston Monty Parks Shirley Sessions CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 11-8-2018 Item: _RFP for Flood Mitigation Assistance grant application________________________________________________ Explanation: _ The Flood Mitigation Grant is another federal grant aimed at mitigating potential flood damage. This grant is a nationally competitive grant so it is more difficult to be awarded than the Hazard Mitigation Grant that we have already applied for but it does have a higher payout percentage. It is designed for homes that are Repetitive Loss or Severe Repetitive Loss properties. We put out an RFP for someone to manage the application process. __________________________________________________________________________________ __________________________________________________________________________________________ Budget Line Item Number (if applicable): 100 7220 52 1300 Paper Work: x Attached* ______ Audio/Video Presentation** * Electronic submissions are requested by not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: George Shaw Phone / Email: 472-5031, gshaw@cityoftybee.org 99 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Comments: ___This would be another method to seek financial assistance for our citizens to floodproof their homes._____________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council 10-31-2018 100 Proposal due: 10/31/2018 Proposal issued: 10/15/2018 Prepared for: The City of Tybee Island RESPONSE TO REQUEST FOR PROPOSAL RFP 2018-718 City of Tybee Island PROPOSAL P.O. Box 12293, Tallahassee, FL, 32317 Phone: (386) 530-0095 E-mail: frank@fcmccolm.com Web : www.fcmccolm.com 101 2 www.fcmccolm.com Founder, President Frank C. McColm, AICP, CFM Trust is about more than just experience. It’s about a relationship. We bring more than outstanding expertise to our clients... our team is always on-call, on-budget and on-point for every project. We founded FCMC because there was a need for a higher level of service in the delivery of resilience. We are honored by the trust of our clients and take it seriously. Every single member of our team is committed to a superior experience, whether you are planning for disaster prevention or recovering from it. Our team recognizes that results are paramount and why our clients engage us. MATTERS TO US THANK YOUYOUR TRUST 102 3F.C. McColm Consulting | www.fcmccolm.com ATTACHMENT E: REFERENCES ATTACHMENT C: PROPOSER'S W-9 ATTACHMENT B: CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-19(B)(1) ATTACHMENT A: O.C.G.A. § 50-36-1(E)(2) SAVE AFFIDAVIT SIGNATURE SHEET 38ATTACHMENTS: 14TEAM BIOS & RESUMES 11EXPERIENCE 10ABILITY TO PERFORM 8APPROACH 5ABOUT THE TEAM & ORGANIZATION CONTENT PROJECT PROPOSAL ATTACHMENT F: CHECKLIST FOR SUBMITTING RFP ATTACHMENT D: PROPOSAL SHEET FLOOD MITIGATION ASSISTANCE GRANT CONSULTANT RFP #2018-718 103 4 www.fcmccolm.com F.C. McColm Consulting, LLC (FCMC) is a Florida-based management consulting firm specializing in emergency management and community development solutions for state and local governments. Headquartered in Tallahassee, the firm brings unique insight and strategies to deliver results and add value to our clientele around the nation. Specializing in disaster and non-disaster grant programs, floodplain management and grants administration, the team coordinates project development and implementation among local, state, and federal participants. COMPANY WE CARE ABOUT COMMUNITIES 104 5F.C. McColm Consulting | www.fcmccolm.com 1 ABOUT US THE TEAM ON TIME · ON BUDGET · ON POINT F.C. McColm (FCMC) has teamed with Thomas & Hutton (the Team) to respond to RFP 2018-718 by the City of Tybee for Flood Mitigation Assistance Grant Consultation. The Team’s combined experience amounts to decades of work across the field of disaster risk management and mitigation. Ranging from federal grant program management to engineering services, the Team will provide the City of Tybee with all the necessary services to complete a Flood Mitigation Assistance (FMA) grant application by the December 31st, 2018 deadline. The Team’s extensive portfolio demonstrates substantial experience managing federal non-disaster and disaster grant programs, both within the State of Georgia and throughout the United States, which will assure the City of Tybee that it can maximize mitigation opportunities and see a return on investment for the community. 105 6 www.fcmccolm.com ABOUT US THE TEAM F.C. McCOLM (FCMC) F.C. McColm Consulting, LLC (FCMC) is a Florida-based management consulting firm specializing in emergency management and community development solutions for state and local governments. Headquartered in Tallahassee, the firm brings unique insight and strategies to deliver results and add value to our clientele around the nation. Specializing in disaster and non-disaster grant programs, floodplain management and grants administration, the team coordinates project development and implementation among local, state, and federal participants. FCMC’s team members work to deliver exceptional value to our clients. The value of talent, experience, and knowledge can be seen in not only the project delivery, but throughout the life-cycle of each project. FCMC takes pride in results – delivered on time and on budget. THOMAS & HUTTON Thomas & Hutton stands out as one of the most well respected and established consulting and engineering firms in the region. With eight offices in the southeast, more than 280 staff, and 71 years of experience, Thomas & Hutton has the technology and associated technical resources available to provide the necessary services for the Tybee Flood Mitigation Grant Consultant Contract. Thomas & Hutton designs infrastructure with hazard mitigation and future planning in mind. Our talented staff is passionate and stands firmly behind designing facilities that ultimately create the essential framework of healthy and thriving communities. We provide knowledge and expertise in working in, and with, local governments and have tremendous experience with the various permitting and regulatory requirements. Our clients find that our strong relationships with local, state, and federal agencies are very helpful to expedite project approvals. Because of our commitment to our clients’ successes and being considered consistently as a trusted advisor, Thomas & Hutton has over 88-percent repeat business. The long-term relationships built over the past 71 years are clear indicators of our pledge to provide the responsive, professional service clients have come to expect from Thomas & Hutton. 106 ABOUT US 7F.C. McColm Consulting | www.fcmccolm.com F.C MCCOLM CONSULTING (FCMC) -MELANIE MARQUES -NICK STAMPAR -SIMONE NAGEON DE LESTANG -SARAH KELTY THOMAS & HUTTON ORGANIZATION -FRANK MCCOLM -KEVIN SMITH -CHRIS STOVALL -JESSICA ROUTT -RICHARD KARKOWSKI -JENNIFER HAYES -JOHN GIORDANO 107 8 www.fcmccolm.com APPROACH PROJECT 2 OVERVIEW & APPROACH The Team is prepared to provide all services necessary to support the City of Tybee (City) through the FMA grant application development process. The Team will start by discerning the long term desired outcomes and needs as identified by the community, recognizing that completion of this application will require a rapid turnaround and an agile team. To best support the City, the Team will seek to maximize the number of properties included in the application package which are eligible for elevation and whose owners have shown voluntary interest in participation. The Team will work to gather all required data and conduct all structural evaluations necessary for an eligible and complete application. The Team recognizes the importance of involving the public in the exchange of information when designing community-based mitigation strategies. Having extensive experience in property owner outreach and engagement, the Team will work to educate homeowners who have indicated voluntary interest. Accordingly, the Team will conduct at least two public information meetings to explain the project process, eligibility requirements, timeframes, and other important information to the affected property owners. In order to maximize public participation, the Team will prepare appropriate informational materials ahead of time, provide early notice of the meeting, and work to schedule the meeting at a time and place that is convenient for those who wish to attend. Together, the Team will provide subject matter experts with the qualifications needed to develop a scope of work, cost estimations, determinations of cost effectiveness, and documentation for environmental and historic preservation review of the structures. 108 9F.C. McColm Consulting | www.fcmccolm.com APPROACH The Team understands that the City has high expectations for flood risk reduction with a short timeline for submittal to the state.... CONTINUED ABILITY TO PERFORM A technically feasible scope of work will be developed to meet all requirements outlined by the most recent FEMA Hazard Mitigation Assistance Guidance. To ensure a high return on investment for the community, the Team will implement proven methodologies for quantifying the benefit of flood risk reduction for the City. Cost effectiveness for the project will be determined utilizing the FEMA Benefit Cost Analysis (BCA) Toolkit v5.3. All required coordination with state and federal agencies for environmental and historic preservation review will be provided to the City to streamline state review of the project application. Finally, the team will provide the City with complete and accurate elevation certificates for each property identified in the application, where necessary. The Team will work with qualified surveyors to complete elevation certificates, thereby assisting homeowners in quantifying their flood risk and the City of Tybee in bolstering their status in the Community Rating System. A complete and eligible application will be submitted to the Georgia Emergency Management Agency by the December 31st, 2018 Deadline. 109 10 www.fcmccolm.com Long-term relationships built with clients are clear indicators of the pledge to provide the responsive, professional service clients have come to expect from the Team. Our commitment to client success has resulted in a majority of clientele coming from repeat customers and peer reference. The Team is considered consistently as a trusted advisor to our clients. Our clients recognize the Team as a tightly-knit professional group that works efficiently on projects, while maintaining close client-professional relationships. Our principals are actively involved with client communications and project performance. Our project managers, surveyors, design engineers, landscape architects, and technical resource personnel assure that each project is efficiently completed according to the scope, schedule, and budget. The Team understands that the City has high expectations for flood risk reduction with a short timeline for submittal to the state. Team leads will establish and maintain rapport with appropriate City staff to remedy any potential compliance, eligibility and/or informational issues that may arise. The Team will work diligently to ensure that the application process is streamlined for homeowners, effortless for the City, and polished for state review. ABILITY TO PERFORM 3 ABILITY 110 FLORIDA DIVISION OF EMERGENCY MANAGEMENT| HAZARD MITIGATION GRANT PROGRAM, PROGRAMMATIC AND ENGINEERING REVIEW| 2018 – PRESENT FCMC supported the Florida Division of Emergency Management (FDEM) in processing and reviewing applications for the FEMA Hazard Mitigation Grant Program (HMGP) following Hurricane Irma. As State support staff and resident experts, FCMC staff conducted programmatic reviews, reviewing over four hundred proposals for project eligibility, and documentation requirements. Staff also provided technical review support to the FDEM team by assisting with technical feasibility and cost effectiveness determinations. In order to streamline the process, FCMC facilitated weekly meetings to report progress updates and receive feedback. Throughout the grant review process, FCMC has been instrumental in maintaining a high level of quality and consistency, according to FEMA’s Hazard Mitigation Assistance Program requirements and regulations, and understands the level of effort required. TYBEE ISLAND, GEORGIA | HAZARD MITIGATION ASSISTANCE PROGRAM, ELEVATION PROJECTS | 2018 FCMC was contracted by The City of Tybee to manage the development of Hazard Mitigation Grant Program (HMGP) applications to elevate homes out of the floodplain. In doing so, the team developed two HMGP proposals to fund the elevation of 62 homes, with a cumulative project budget of over $11 Million. FCMC provided ongoing guidance to both the individual homeowners and the City throughout the application development process. This program required close contact with both FEMA and Georgia’s Emergency Management and Homeland Security Agency (GEMA). FCMC and Thomas & Hutton provided grant application development support which included working directly with property owners on the collection and assembly of data required for the application. Activities included scope of work development, cost estimate review and support, and environmental and historic preservation documentation, and facilitating three homeowner meetings. 11F.C. McColm Consulting | www.fcmccolm.com EXPERIENCE 111 EXPERIENCE ST. VIINCENTS HEALTHCARE|HAZARD MITIGATION ASSISTANCE PROGRAM | WIND RETROFIT PROJECTS 2017-2018 FCMC was contracted by St. Vincent’s HealthCare to develop wind-retrofit and fl ood mitigation Hazard Mitigation Assistance Program applications for two of their hospitals in Jacksonville, Florida. After a relatively stormless decade, Hurricane Irma, declared event DR 4337, made landfall on Jacksonville’s coastline, bringing high-speed winds, heavy rainfall, and significant impacts to the City’s infrastructure, including the hospitals. In order to protect against future damage, FCMC developed two hazard mitigation proposals to reduce the medical facilities’ vulnerability to damage from wind, wind-driven rain intrusion, flooding, and storm surge. Mitigation activities focused on fl ood prevention activities as well retrofitting the building’s envelope so that the roof, windows, and doors are hardened to withstand high wind events. FCMC provided ongoing guidance to both hospitals throughout the application development process. This project required close contact with both FEMA and Duval County. Proposal development Activities included scope of work development, benefit-cost analysis, cost estimate review and support, and environmental and historic preservation documentation, among others. BAY COUNTY, FLORIDA | FLOOD MITIGATION ASSISTANCE ACQUISITION & DEMOLITION PROJECTS| 2017 - 2018 FCMC was contracted by Bay County serve as the project manager for hazard mitigation grant application development to acquire residential properties that had been repeatedly damaged by flooding. Bay County is a coastal community located on Florida’s “Emerald Coast” that has riverine and coastal flood risk. Through the acquisition and demolition project, homeowners have the opportunity to sell their homes to the county. In doing so, Bay County is able convert the at-risk structures to open space. This project lowers the risk of flood damage in the future and also reduces the cost of f lood insurance for the community. FCMC provided ongoing guidance to both the individual homeowners and the county throughout the application development process. This program required close contact with both FEMA and the Florida Division of Emergency Management. FCMC provided life-cycle grant application development support which included working directly with property owners on the collection and assembly of data required for the application. Activities included scope of work development, benefit-cost analysis, cost estimate review and support, and environmental and historic preservation documentation, among others. 12 www.fcmccolm.com 112 EXPERIENCE CITY OF KEY WEST, FLORIDA |FLOOD MITIGATION ASSISTANCE MITIGATION RECONSTRUCTION PROJECTS | 2017 FCMC was contracted by The City of Key West to develop hazard mitigation grant applications for residential flood mitigation. The majority of Key West, nearly 80 percent, is located in the Special Flood Hazard Area (SFHA) where the area is extremely vulnerable to coastal flooding. The hazard mitigation project proposed reconstructing the structures to raise them out of the floodplain will reduce the properties’ vulnerability to flooding, including property damage and health hazards. FCMC provided ongoing guidance to both the individual homeowners and the city during the application development and submittal process. FCMC provided life-cycle grant application development support which included working directly with property owners on the collection and assembly of data required for the application. Activities included scope of work development, benefit-cost analysis, cost estimate review and support, and environmental and historic preservation documentation, among others. 13F.C. McColm Consulting | www.fcmccolm.com 113 FRANK C. MCCOLM Founder, President 14 www.fcmccolm.com OUR TEAM WE PARTNER WITH GOVERNMENTS AND CORPORATIONS TO PROTECT THE COMMUNITIES WE LOVE Frank is an all-hazards mitigation and recovery leader, recognized for his ability to inspire divergent groups to meet a common goal. A persuasive communicator, he is naturally collaborative and driven by challenges. Shortly after founding F.C. McColm Consulting, he was tasked with leading recovery efforts for the State of Florida after Hurricane Irma. Today, Frank provides leadership in disaster recovery, hazard mitigation, project management, grants administration, floodplain management as well as resiliency program administration. MELANIE MARQUES Project Manager CONTINUED ... Melanie is responsible for the design and implementation of community-based planning projects. Her expertise includes grant administration, report development and communications. She played an instrumental role in FCMC’s response to Hurricane Irma, addressing immediate and long-term rebuilding issues to improve economic opportunities for affected residents. She is an experienced administrator of large-scale federal grant programs, and regularly works with teams of consultants to fund and create projects that reduce the loss of life and property from natural and man-made hazards. She speaks Spanish and Portuguese and is a published writer. SIMONE NAGEON DE LESTANG Project Manager As a Project Manager for F.C. McColm Consulting, Simone provides expertise in implementing hazard mitigation and resilience-building projects. In 2018, she spearheaded the development of an expedited assistance model to support small and rural communities in navigating entrance to the Community Rating System. She also represented the State Floodplain Management Office to conduct Field Community Assistance Contacts (FCAC), supporting better floodplain management practices across the state. 114 15F.C. McColm Consulting | www.fcmccolm.com Our team is carefully assembled to provide the best service possible with the vision, drive and expertise our clients have come to expect. We actively recruit the brightest graduates and pair emerging talent with industry veterans who bring years of experience to the table. Our clients expect solid advice presented alongside the the newest techniques. Our team members are multi-cultural, multi-lingual and are often published on subjects in their areas of expertise. They also frequently volunteer. WE CHOOSE OUR TEAM CAREFULLY Our team is dedicated to an outstanding client experience. We carefully choose each member of our team for their work ethic, integrity and expertise we deliver. A COMMUNITY NEEDS LONG-TERM RESILIENCE CONTINUED ... 115 NICHOLAS STAMPAR Project Associate As a Project Associate for F.C. McColm Consulting, Nicholas manages qualitative and geospatial data, producing deliverables for clients. He is the Program Director for Intellectual Decisions on Environmental Awareness Solutions (IDEAS for Us), serving as a liaison between this Orlando-based initiative and the United Nations. In that capacity, he also facilitates involvement in international sustainability events. An advocate for communities, he served on the Gainesville Energy Advisory Committee while pursuing his Bachelor of Arts degrees in International Studies & Geography at the University of Florida. SARAH KELTY Project Manager Kevin is a civil engineer with 20 years of experience in drainage and site development projects. His design experience is multi-disciplined and includes all aspects of small and large-scale drainage projects, residential site development, and commercial site development. Experience includes client management, project management, project scheduling, project coordination, design team supervision, calculations and design of water distribution systems, sanitary sewer systems, storm drainage systems, sedimentation and erosion control systems, and hydrologic/ hydraulic studies, preparation/review/submittal of permit documents, construction cost analysis, contract documents, technical specifications, and construction drawings. With over ten years experience in grant writing, program development, community engagement and outcome monitoring, Sarah Kelty brings a high level of expertise to the FCMC team. Sarah works closely with federal, state and local government, and non-profit clients to manage federal and state grant funded projects. This includes managing timelines, budgets, reporting and close-outs. Her work in the floodplain management, hazard mitigation, planning and grants management fields is a valued asset to the FCMC team. KEVIN SMITH, PE, CFM, LEED AP Project Manager A. CHRISTOPHER STOVALL, PE, LEED AP BD+C Chris is a Principal and Environmental Group Manager for Thomas & Hutton’s water and wastewater projects. He has 30 years of experience in civil engineering with an emphasis on regional and project conceptual master plans, centralized and decentralized wastewater treatment, collection and distribution systems, and potable water supply and distribution. Project Manager 16 www.fcmccolm.com OUR TEAM 116 OUR TEAM JESSICA ROUTT, PE, CFM Project Engineer Jessica is a Water Resources Engineer with 11 years of experience in the fields of coastal and hydraulic engineering with experience in hydrologic & hydraulic analysis for stormwater drainage systems and coastal analysis for projects involving channel and harbor dredging, marina design, and shorefront stabilization. Her job skills include developing project plans and specifications, scientific and technical reporting, regulatory permitting at local, state, and federal levels, hydrologic and hydraulic modeling, and GIS integration. RICHARD KARKOWSKI, PE, PH, CPSWQ, D.WRE Water Resources Manager Rick has 28 years of experience in planning, analyzing, designing, permitting, constructing, operating, and maintaining water resources-related projects, including stormwater drainage systems, flood control projects, and water quality systems. He is experienced in the application of all types of hydrologic, hydraulic, and water quality models. JENNIFER HAYES, PE, LEED AP, CPM Structural Engineer John is a Project Engineer with 13 years of experience and is involved in a variety of site development projects in South Carolina and Georgia, as well as having past design experience in Florida. Project experience for the site development projects listed below includes general consulting, due diligence assistance, base information development, conceptual master planning, utility master planning and land planning. John has prepared a variety of design reports including drainage studies, water engineering reports, and wastewater engineering reports. He has worked for both public and private clientele, as well as having worked with the Georgia Department of Transportation (GDOT) on multiple roadway projects and Transportation Enhancement (TE) projects. Jen has 19 years of experience, including analysis, design, and construction management of federal, commercial, healthcare, municipal, educational, industrial, and residential structures. Her experience with existing structures includes failure and deficiency analysis, as well as historic structure analysis. Jen is a LEED Accredited Professional with detailed knowledge of sustainable design approaches, as well as energy conservation measures. JOHN GIORDANO, PE Project Engineer 17F.C. McColm Consulting | www.fcmccolm.com 117 FRANK C. M C COLM AICP, CFM FC MCCOLM CONSULTING PO Box 12293 Tallahassee, FL 32317 t: 386.530.0095 e: frank@fcmccolm.com w: www.fcmccolm.com DETAILED EXPERIENCE FC MCCOLM CONSULTING Founder and CEO All-hazards mitigation and recovery leader, recognized for ability to inspire divergent groups to meet a common goal. A persuasive communicator, naturally collaborative and driven by challenges. Shortly after founding FCMC, was tasked with leading the recovery efforts for Hurricane Irma. FCMC was subsequently awarded numerous projects, based on the company’s handling of that natural disaster. Provides leadership in hazard mitigation, project management, grants administration, floodplain management and resiliency planning program administration. Tallahassee, FL // 6/2017 - present Senior Management Consultant Manager within nationwide Urban and Coastal Resiliency Group. Certified Project Manager responsible for staffing and delivering over $2M annually in resiliency planning and program implementation projects for various clients nationwide. Designed and facilitated tabletop and functional exercises for clients. Participated in various roles with Joint Field Offices following Presidential Disaster Declarations. Advised clients on FEMA program compliance and designs successful implementation strategies. Performed large-scale community resiliency plans. ARCADIS US, Inc. 07/2012 – 06/2017 Auditor Performed departmental level compliance and operational audits for FDEP agency programs. Coordinated with state and Federal agencies to resolve findings and deliver program efficiency. Florida Department of Environmental Protection 05/2012 - 07/2012 Special Projects Manager Worked with Bureau of Mitigation senior management team to design and deliver special projects throughout Florida. Coordinated effectively with subrecipients and stake holders to ensure high performance and effectiveness with project delivery. Served as Plans Section Chief for the Forward State Emergency Response Team during Deepwater Horizon Spill. Reviewed and approved local mitigation strategy plans and portions of County Emergency Management Plans. Served as grant manager on various FEMA and state-funded mitigation projects. Responsibilities included contract management, payment processing, project monitoring, project close-out and coordination of audit activities, as well as programmatic and financial compliance with state and Federal regulations. Florida Division of Emergency Management 03/2010 - 05/2012 Temporary Staff Assistant, 20 hours per week Tracked and conducted written legislative bill analyses for senior management. Coordinated with stakeholders to gather and process relevant information necessary for assessing the merits of proposed legislation for senior leadership consideration. Florida Governor’s Office of Policy & Budget 03/2009 – 05/2009 Planner II, 20 hours per week internship Reviewed comprehensive plan amendments for consistency with state law and provided objections, recommendations and comments to local government plan amendments. Prepared memorandums and general office administrative tasks. Florida Department of Community Affairs 01/2009 – 03/2009 18 118 Florida CRS-CAV Pilot Program Master of Science Urban and Regional Planning and Development Florida State University AT-A-GLANCE EDUCATION Bachelor of Science Interdisciplinary Social Science Florida State University EXAMPLE ACHIEVEMENTS Certified Floodplain Manager American Institute of Certified Planners Certified Project Manager Graduate Certificate in Real Estate Development, Florida State University LICENSES & CERTIFICATIONS National Incident Management Systems (NIMS): 700(a), 800(b) Incident Command System (ICS): IS-100, IS-200, G-400 Unified Hazard Mitigation Assistance (HMA): L212, L213, L214 Six-Sigma Florida Division of Emergency Management, Management Academy PROFESSIONAL TRAINING Association of State Floodplain Managers American Planning Association PROFESSIONAL ORGANIZATIONS Presenter/Co-Author, “Economic Analysis of Mitigation Funding in Florida” Florida Floodplain Managers Association 2012 Annual Conference Presenter, “Evaluating the Effectiveness of Mitigation: Economic Impact Analysis”, FEMA Region IV 2011 Partner in Mitigation Workshop EXAMPLE PRESENTATIONS McColm, Frank. Exploring the Integration of Smart Growth and Green Building Principles into Hazard Mitigation. American Bar Association, Smart Growth and Green Buildings Committee Newsletter. Volume 6, No. 2. August 2013. PUBLICATIONS Project Manager for the Florida State Floodplain Management Office with a FEMA headquarters- approved pilot program to increase flood resiliency throughout Florida. Managed a team of up to 15 staff to conduct floodplain management meetings with over 100 Florida communities to assess compliance, encourage flood resilience and increase participation in the Community Rating System. Pensacola Bay Basin Report Led a team of Arcadis professionals to analyze over 30 planning documents and develop a unified and efficient strategy to reduce flood risk and prepare the community for future flood impacts. Executive leadership touted this document as a driver in the success of working with stakeholders to communicate risk and preparedness for future flood events. Florida Division of Emergency Management’s Bureau of Mitigation Business Plan Development – Tallahassee, Florida Served as the lead for updating the Bureau of Mitigation’s business plan. Coordinated management staff to identify, develop and measure goals. Performance metrics and intended outcomes achieved statewide hazard mitigation program goals. The finalized business plan and Bureau performance was approved by executive leadership within the agency and seen as a model for other program areas. Florida Division of Emergency Management Disaster Declaration Outreach Material Development – Tallahassee, Florida Supported statewide Hazard Mitigation Grant Program delivery through updating an application desk reference for Tropical Storm Debby. This desk reference provided guidance and information to applicants on statewide policies and procedures as well as information relating to Federal regulation compliance. Planned and supported outreach activities for jurisdictions throughout the state and provided consultation on program and project management strategies and systems. Florida Division of Emergency Management’s Bureau of Mitigation Economic Impact Analysis – Tallahassee, Florida Collected and analyzed data on mitigation projects funded between 2004 and 2011 and assessed their impact on Florida’s economy in terms of employment. Special Applications Reviewer for Confidential Clients throughout the Northeastern United States Served in quality assurance reviewer role for large grant-funded project applications prior to submittal to state and federal funding authorities following Hurricane Sandy. These reviews were completed to ensure regulatory and programmatic complianc e as well as to incorporate best management practices. Sandy Recovery Improvement Act (SRIA): Programs Administered by the States (PAS) and Advance Assistance Implementation Planned and facilitated the implementation of the Programs Administered by the States and Advance Assistance opportunities made available through SRIA. Contributions included drafting the initial application and follow-up correspondence, creating scopes of work, research and analysis. Participated in negotiations for operating agreement. Authored briefing document that was presented at the National Emergency Management Association’s annual meeting explaining the PAS application and approval process. VOLUNTEERING BOARD OF DIRECTORS, Member (former) Big Bend Habitat for Humanity CONSTRUCTION COMMITTEE CHAIRPERSON (former) Big Bend Habitat for Humanity 19 119 Project Consultant • Worked with a team of consultants to fund and create projects that reduced the loss of life and property from natural and man-made hazards. • Compiled a stakeholder database, coordinated and managed team partner communications, and facilitated homeowner outreach meetings. • Wrote, managed, and administered large-scale federal grant programs for several communities along the eastern coast of the United States. FC McColm Consulting 09/2017 – 02/2018 Community Engagement Summer Fellow • Worked closely with senior planners on projects to further more just, equitable, and inclusive planning practices in New York City. • Conducted and organized policy research on community development, affordable housing, and rezoning in the Long Island City and Gowanus neighborhoods. •Synthesized complex planning and policy issues into popular education materials, including policy memos, reports, and visuals. Pratt Center for Community Development Brooklyn, NY 05/2017 - 09/2017 Community Engagement Coordinator • Mentored 15 urban youth to develop personal and professional skills; focusing on social entrepreneurship, urban agriculture, community engagement, and food justice. • Convened policy makers, community leaders, advocates and researchers to analyze Tallahassee’s food system through monthly Collards and Cornbread community meetings. • Managed over thirty youth and adult volunteers. Tallahasee Food Network Tallahasee, FL 09/2013 - 09/2016 Assistant Housing Specialist • Facilitated round table discussions with community members, researchers, and local affordable housing experts to better understand the qualities needed to ensure supportive affordable housing. • Identified and visually displayed vacant properties within the city of Tallahassee that could be purchased and converted into affordable, supportive housing options. City of Tallahassee Housing Division 05/2016 – 10/2016 MELANIE MARQUES FC MCCOLM CONSULTING PO Box 12293 Tallahassee, FL 32317 t: 813.695.5514 e: melanie@fcmccolm.com w: www.fcmccolm.com DETAILED EXPERIENCE FC MCCOLM CONSULTING Project Manager Provided research and other technical assistance to address immediate and long-term rebuilding issues in response to Hurricanes Irma and Matthew to improve economic opportunities for affected residents. Supervises, trains, and supports all part-time staff members and full-time staff members. Designs and implements community-based planning projects through grant administration, report development, strategic communications. Brooklyn, NY // 2/2018 - present 20 120 The Kearney Emergency Services Center – Tallahassee, Florida Service Navigation Specialist (August 2013 – May 2015) • Completed screenings, intakes, and assessments daily for clients experiencing homelessness. • Translated service provision for three Spanish-speaking clients . • Organized free shopping events for the clients experiencing homelessness. Master of Science in Planning (2017) Focus: Neighborhood Design and Food Systems Planning Florida State University Bachelor of Social Work (2017) Florida State University AT-A-GLANCE EDUCATION EXPERIENCE, CONT. Butler W., Marques M., Nageon de Lestang, S., Elsner D., Ballentine N., Chapel-Harris L., Mitchell M. (In Process) Bridging the Racial Divide in one of America’s most segregated cities: Tallahassee’s Good Food Movement. Jackson A., Marques M. (Under Review) DIY Do’s and Don’t’s: Limitations to building university- community partnerships with low resource communities of color. Wood J., Brown J., Marques M. (Under Review) Older Adults and Transportation Preferences: Results from a Community Survey and Interviews. PUBLICATIONS Community Garden, Network Tallahassee, Florida Community Representative (May 2014- May 2017) Worked with other players in the food movement to shape food systems policy in the greater Tallahassee area. Worked with food polmembers of the network to advocate for a city ordinance to allow community group to grow gardens on city-owned property. COMMUNITY & LEADERSHIP Community Human Service Partnership, Tallahassee, Florida Community Volunteer (Spring 2016 and Spring 2017) Collaborated with a team of eight people to review social service providers’ budget applications, conduct site visits, and provide funding recommendations for a $500,000 budget. Florida State University’s Flying High Circus, Tallahassee, Florida Circus Performer (August 2012 – August 2013) Walked, balanced, and juggled on a slack rope suspended 7 feet in the air in front of audiences of up to 1,500 people once a week. Collaborated with other cast members to market the shows to the greater Tallahassee community. College of Social Sciences, Florida State University, Tallahassee, Florida Research Assistant (August 2015- May 2017) Analyzed the relationship between low resource communities of color and food policy, public health and the built environment. Worked closely with team members to creatively frame research evaluation to speak to both researchers and practitioners (Publications listed below). RESEARCH EXPERIENCEAdobe Creative Suite InDesign Illustrator Photoshop ArcGIS SketchUp SOFTWARE SKILLS English, fluent Spanish, intermediate Portuguese, intermediate LANGUAGES 21 121 Strategic Planning Consultant •Spearheaded update of the U.S. Forest Service, Florida National Scenic Trail Program 5 Year Strategic Plan and companion Implementation Guide. •Facilitated team meetings, stakeholder outreach, policy research and development of 2018 Strategic Plan. • Developed program’s first quantifiable performance measures, strategized program of with key partners and streamlined federal and state policy requirements for program implementation. Florida Trail Association 05/2017 – present Simone Nageon de Lestang, CFM FC MCCOLM CONSULTING PO Box 12293 Tallahassee, FL 32317 t: 239.537.5235 e: simone@fcmccolm.com w: www.fcmccolm.com DETAILED E XPERIENCE FC MCCOLM CONSULTING Project Manager •Led the State of Florida Loss Avoidance Assessment to document the cost effectiveness and economic impact of publicly funded mitigation projects throughout the State. This technical report required spatial modeling of flood and wind hazards, economic impact modelling and conducting interviews with every Emergency Management Department in the State of Florida. •Served as state-level expert for providing technical assistance for the National Flood Insurance Program Community Rating System. Developed a state model for supporting jurisdictions with limited staff capacity in entering and certifying compliance with the program. •Served as primary on-site liaison for the first-ever FEMA Coordinated Place Based Recovery Effort in Florida. Developed funding strategies, critical timelines and grant applications for programs across the Federal Family to assist local governments in recovery. •Represented the State Floodplain Management Office to conduct Field Community Assistance Contacts (FCAC) and support better floodplain management practices in communities across the state. •Secured over $7.5 Million in grant funding for initiatives including mitigation projects, resilience planning and recreational trails for communities throughout the Southeastern United States. •Reviewed Hazard Mitigation Grant Program grant applications for eligibility, programmatic and technical compliance. •Conducted Benefit Cost Analyses to determine cost effectiveness for flood mitigation projects. •Provided technical and grants management expertise to assist clients in implement small to mid-size hazard mitigation and resilience-building projects. •Worked directly with state and local governments to identify and implement floodplain management, land use and mitigation best practices. San Francisco, CA // 9/2017 - present 22 122 USDA Forest Service National Scenic Trail Program Assistant (May 2017 – present) •Developed corridor-scale alternative analyses, NEPA compliance documentation and permit applications for trail infrastructure. •Developed Florida Trail Junior Explorer program signed and implemented standardized public communication tools including a statewide trailhead kiosk panel and U.S. Forest Service brochure. •Spearheaded development and distribution of curriculum-based educational materials to achieve the promotion goals of the Florida National Scenic Trail Program. Master of Science (2017) Urban and Regional Planning Florida State University GPA 3.97/4.0 Bachelor of Science (2013) Natural Resource Conservation University of Florida GPA 3,58/4.0 Cum Laude AT-A-GLANCE EDUCATION EXPERIENCE, CONT. Certified Floodplain Manager (CFM) Red Cross First Aid and CPR Rescue Diver/Advanced Diver CERTIFICATIONS •Naturalist and Excursion Guide – Iceland, Carpe Mundo Travel (2017-2018) •Environmental Education and Visitor Services Intern, National Park Service (2015) •Backcountry Excursion Leader, Camp Thunderbird (2014 – 2015) •Coral Restoration and Education Intern, Coral Restoration Foundation (2014) •Student Excursion Leader and Trainer, University of Florida TRiP (2009-2013) •Marine Restoration Research Assistant and Scientific Diver, University of Florida (2012-2013) •Everglades Invasive Reptile Removal Technician, U.S. Geological Survey (2011) FIELD EXPERIENCE Adobe Creative Suite InDesign Illustrator Photoshop ArcGIS HAZUS FEMA BCA Toolkit 5.3 Microsoft Office Suite SPSS Statistical Software SOFTWARE SKILLS English Spanish LANGUAGES Arcadis Urban and Coastal Resiliency Team Intern (May – August 2016) •Assisted in development of FEMA Hazard Mitigation Assistance Grant applications with focus on Environmental and Historic Preservation review. •Researched to inform development of Benefit Cost Analyses, marketing strategies, innovative funding solutions and white paper on drought resilience. •Analyzed critical infrastructure and market-value exposure to storm water and sea level rise scenarios to inform resilience planning in the City of Boston. AICP Student of the Year, 2017 American Institute of Certified Planners (AICP) Simone was recognized for her performance at the top of her class with this award. AWARDS 23 123 Project Associate Collected and managed qualitative and geospatial data for a catalog of contracted projects. Produced text and map-based deliverable packages for a series of clientele FC MCCOLM CONSULTING New York, NY // 5/2018 - present Program Director • Served as the liaison between faculty and members of IDEAS for Us and the United Nations • Facilitated participation of IDEAS for Us members in international sustainability events • Advocated for grassroot student involvement in international sustainability Intellectual Decisions on Environmental Awareness Solutions (IDEAS for Us) 06/2014 – 10/2018 Summer Graduate Intern, Land Use Division • Conducted three, geospatial and socioeconomic neighborhood analyses • Produced professional map deliverables for a series of Land Use projects • Represented the Office of the Manhattan Borough President in various community meetings Office of the Manhattan Borough President New York City, NY 06/2017 - 09/2017 Research Assistant • Produced a series of professional, descriptive maps to be used in the research of a faculty member • Managed and interpreted data relevant to the research of a faculty member Florida State University Tallahassee, FL 09/2016 – 05/2018 NICHOLAS STAMPAR FC MCCOLM CONSULTING PO Box 12293 Tallahassee, FL 32317 t: 941.204.2351 e: nick @fcmccolm.com w: www.fcmccolm.com DETAILED EXPERIENCE Facilitation And Communication Training for Students (FACTS) Port Charlotte, FL 08/2008 – 05/2012 Founder, Instructor •Trained over 120 5th grade students, over four years in skills in public speaking and debate •Developed and administered a curriculum of communication and research skills •Organized logistics with three participating elementary schools 24 124 Masters of Science Urban and Regional Planning Florida State University Bachelor of Arts (2016) International Studies and Geography University of Florida AT-A-GLANCE EDUCATION Gainesville Energy Advisory Committee, Gainesville, Florida Chair, Member, July 2014 – Nov. 2015 Advised the City Commission of Gainesville, FL on issues related to energy and utilities. Prepared agendas and facilitated monthly meetings of the Advisory Committee. COMMUNITY & LEADERSHIP Students for the New Urbanism (SNU), Gainesville, Florida Vice President, August 2014 - April 2016 Assisted in the planning and execution of biweekly club meetings featuring educational lectures, discussions, and exercises related to introductory urban planning and design concepts. Helped orchestrate routine participatory events for club members to engage in local planning advocacy, as well as promoting pedestrian and cyclist safety. Adobe Creative Suite InDesign Illustrator Photoshop ArcGIS SketchUp SOFTWARE SKILLS English, fluent Spanish, intermediate LANGUAGES 25 125 Tallahassee Mayoral Fellow •Supported implementation of the Tallahassee-Leon County Economic Development Strategic Plan through research, policy analysis and content development. • Provided research for the local talent retention working group to align resources and workforce training programs. • Developed and disseminated approximately 80 percent of electronic communications and marketing materials. • Assisted in the coordination of the 8th Americas Competiveness Exchange, in partnership with the Organization of American States (OAS), US Department of State and five other North Florida communities. Tallahassee-Leon County Office of Economic Vitality 01/2016 – 05/2018 Community Engagement Coordinator •Directed all volunteer activities, planned large corporate and group volunteer events, aggregated evaluative data, facilitated participatory evaluations. •Developed Community Engagement Coordinator handbook, streamlined volunteer intake and onboarding process, conducted staff training events. •Worked directly with residents, local nonprofit and community organizations and other stakeholders. YouthBuild Louisville Louisville, KY 09/2014 – 10/2015 Assistant Director •Interviewed and hired staff, delivered staff training and program activities. •Supervised emergency and safety procedures, contributed to risk management plan and severe weather evacuations. •Coordinated weekly equipment and transportation logistics and vehicle inspections. El Ranchito Austin, TX 03-08/2016 & 2012 FC MCCOLM CONSULTING PO Box 12293 Tallahassee, FL 32317 t: 850.702.6845 e: sarah@fcmccolm.com w: www.fcmccolm.com DETAILED EXPERIENCE Works with other Project Managers and the Executive Director to support client projects in floodplain management, hazard mitigation, planning and grants management. Prepared technical reports, grant applications and associated documentation, formal letters and deliverable packages. Work directly with communities to manage federal and state grant funded projects including preparing timelines, budgets, reporting and close-out. Conducted marketing and business development activities as needed. Worked closely with federal, state, local government and non-profit clients and stakeholders. SARAH K ELTY FC MCCOL M CONSULTI NG Tallahassee, FL // 5/2018 – Present Project Manager 26 126 •Regional Scholarship and Women in Green Power Scholarship recipient, Greenbuild International, USGBC (2017). •Tallahassee New Public Servant Institute (NPSI) graduate (2017). •Florida Planning & Zoning Association (FPZA) Outstanding Student Award (2017). •Next Generation Nonprofit Leaders Program, Kellogg Foundation (2012). •Murray State University Honors Program Diploma (2012) and Dean’s List (2007-2012). •Who’s Who Among Students in American Universities and Colleges (2011). •Young Representative at the 2009 United Nations Climate Change Conference (COP15) in Copenhagen, Denmark Master of Science in Planning (2018) Focus: Environmental Planning Florida State University Bachelor of Arts (2012) Spanish; Minor in Sustainable Studies Murray State University, Murray, KY AT-A-GLANCE EDUCATION HONORS & AWARDS Co-author “Natural Burial as a Land Conservation Tool in the US” Published in Landscape and Urban Planning (2018) Conducted research and analysis in bicycle and bus infrastructure improvements with the Florida State University Transportation and Parking Services Office (2017) Received research stipend to investigate “Youth at the Forefront of the Climate Movement”, presented at Murray State University Scholars Week in Murray, KY and Southern Honors Regional Conference in Greenville, SC (2010) RESEARCH Adobe Creative Suite InDesign Illustrator Photoshop ArcGIS FEMA BCA Toolkit 5.3.1 SketchUp G Suite Email Marketing Web Design TECHNICAL SKILLS English Spanish, qualified interpreter LANGUAGES • Professional and masters level academic experience in environmental and hazard mitigation planning. •Knowledge of FEMA programs including the National Flood Insurance Program’s Community Rating System, Hazard Mitigation Assistance (HMA) programs and Public Assistance program, among others. •Experience working with local and state government in Florida. Experience in providing and supporting public outreach and consensus building efforts. •Ten years professional experience at local and national nonprofit organizations, including grant writing, program development, budgeting, community engagement and outcome monitoring and evaluation. •Professional level fluency in English and Spanish. Qualified Spanish interpreter. QUALIFICATIONS 27 127 KEVIN SMITH, PE, CFM, LEED AP | PROJECT MANAGER Kevin is a civil engineer with 20 years of experience in drainage and site development projects. His design experience is multi-disciplined and includes all aspects of small and large-scale drainage projects, residential site development, and commercial site development. Experience includes client management, project management, project scheduling, project coordination, design team supervision, calculations and design of water distribution systems, sanitary sewer systems, storm drainage systems, sedimentation and erosion control systems, and hydrologic/hydraulic studies, preparation/review/submittal of permit documents, construction cost analysis, contract documents, technical specifications, and construction drawings. PROJECT EXPERIENCE Hazard Mitigation Grant Applications, Tybee Island, GA, (FEMA HMGP), Project consultant preparing elevation certificates and feasibility analysis for 49 residential properties in low-lying areas of the island. Duties included site evaluations and cost estimating in support of the grant application. Garden City Telfair Regional Project, Garden City, GA (FEMA HMGP), Project Manager for engineering and planning support for a $5M FEMA Hazard Mitigation Grant Application. Tasks included team coordination, hydrologic and hydraulic modeling of existing and proposed drainage system improvements to understand impassable roads and flooded structures. Proposed conditions were modeled to eliminate structural flooding and minimize impassable roads. Proposed improvements were identified and budgetary costs were assigned in the grant application. Tasks also included drafting project descriptions and drafting of an overall narrative describing existing flooding conditions and level of services, stormwater improvements, proposed flooding conditions and level of services. South End Tybee Existing Stormwater System Analysis, Tybee Island, GA, Project Manager responsible for the analysis of the existing stormwater system located within the south end of Tybee Island, GA. The project was initiated to understand existing stormwater system current level of flood protection. This project is intended to be expanded to include stormwater master plan improvements for the South End Tybee stormwater system in an effort to maximize flood protection. Bright Street Stormwater Improvements, Tybee Island, GA, Project Manager responsible for the analysis of the existing stormwater system located on Bright Street. The analysis ultimately led to the design of proposed improvements to maximize the stormwater capacity/flows to minimize flooding during everyday rain showers. The project included the formation of proposed stormwater concepts, design and permitting. Stormwater Outfall Improvements, Tybee Island, GA, Project Manager responsible for the evaluation of existing stormwater outfalls located along the marshes. Twelve (12) stormwater outfalls were identified for the installation of backflow prevention to deter high tides from flowing into the stormwater system thereby reducing flow capacity and storage within the pipes. After presenting options of backflow prevention devices to the City, it was decided that tideflex and checkmate valves would be selected for implementation. Garden City Stormwater Master Plan & CIP Identification, Garden City, GA, Project Manager for client management and the creation of a city-wide stormwater master plan in accordance with Coastal Incentive Grant Cycle 16. Tasks included delineation of major drainage basins, stormwater inventory field reconnaissance, hydrologic/hydraulic analysis using XPSWMM software for existing and future build-out conditions, identification of exiting system deficiencies, proposed improvement alternatives, generation of CIP list, CIP project costs, and preparation of a stormwater master plan document. City of Port Wentworth Stormwater Master Plan, Port Wentworth, GA, Project Manager for client management and the creation of a city-wide stormwater master services for the City of Port Wentworth. The project consists of three phases; drainage system assessment and recommendations, concept design, and hydrologic and hydraulic modeling of the downtown area. A listing of capital improvement projects and budgetary costs were provided to the City for use in fiscal planning over the next 10 years. Assessment work consisted of field reconnaissance and documentation of deficient areas. 50 Park of Commerce Savannah, GA 31405 smith.k@thomasandhutton.com 912-234-5300 Office 912-721-4197 Direct EDUCATION BS, Natural Resources and Forest Engineering, 1998, SUNY Environmental Sciences and Forestry at Syracuse PROFESSIONAL REGISTRATIONS Professional Engineer in GA, SC, NC, MO Erosion and Sedimentation Control Program Certified #12473 Certified Flood Plain Manager LEED Accredited Professional PROFESSIONAL AFFILIATIONS Order of the Engineer, Member ASCE, Member GA Society of Professional Engineers, Member CORE COMPETENCIES Project Management Drainage Development Hydrologic/Hydraulic Studies Client Management Project Scheduling Project Coordination Design Team Supervision Water Distribution Systems Sanitary Sewer Systems Sedimentation and Erosion Control Systems Residential Site Development Commercial Site Development Permitting  Construction Cost Analysis 28 128 A. CHRISTOPHER STOVALL, PE, LEED AP BD+C | PROJECT MANAGER Chris is a Principal and Environmental Group Manager for our water and wastewater projects. He has 30 years of experience in civil engineering with an emphasis on regional and project conceptual master plans, centralized and decentralized wastewater treatment, collection and distribution systems, and potable water supply and distribution. TYBEE PROJECT EXPERIENCE Estill Hammock Water System Improvements, Tybee Island, GA, Project Manager for directional drill of a water main under Highwqy 80 to install a fire hydrant on Estill Hammock to provide a source of fire protection water to the unincorporated island. Jones Avenue Water System Improvements, Tybee Island, GA, Project Manager for 16,000 linear feet of 8-inch and 6-inch PVC water main installation along Jones Avenue, Lewis Avenue, and Highway 80, with 1,000 linear feet of directional drill on Highway 80. Project replaces existing sections of asbestos-cement and lead- jointed pipe. Hwy 80, Campbell Avenue, and 2nd Avenue Water System Improvements, Tybee Island, GA, Project Manager for 11,000 linear feet of 8-inch and 6-inch PVC water main installation with 780 linear feet installed via directional drill under the parking lane, and 750 linear feet of 5’ wide sidewalk along Campbell Avenue providing needed pedestrian access to north beach. Project replaces the remaining sections of asbestos-cement and lead-jointed pipe on the island. LS#6 Force Main Replacement, Tybee Island, GA, Project Manager for 9,000 linear feet of 12-inch PVC sewer force main installation along Jones Avenue, Solomon Avenue and Polk Avenue to the head of the WWTF. This force main serves 80% of the island and the old main was in poor condition. The new main provides for a 40-year lifespan and improved flow capacity. Includes 600 linear feet of directional drill under the marsh. LS#7 Force Main Replacement, Tybee Island, GA, Project Manager for 3,900 linear feet of 8-inch PVC sewer force main installation along Hwy 80, all installed via directional drill. New pipe replaces old cast iron main. Digester Improvements, City of Tybee Island, GA, Project Manager for design of a new 65-foot diameter aerobic digester for the 1.6-mgd Tybee wastewater treatment facility. Project will provide proper digestion facilities to reduce the solids supply to the filter press, and thereby reducing operation costs for solids disposal. UV Disinfection Upgrade, Tybee Island, GA, Principal in Charge for design of a new Ultra-Violet Disinfection system at the Wastewater Treatment Facility. Project includes a new technology utilizing in-pipe disinfection with a non-contact bulb, greatly reducing maintenance costs for cleaning of bulbs. Emergency Outfall Main Replacement, Tybee Island, GA, Principal in Charge of an emergency repair of the Outfall Pipe from the Wastewater Treatment Facility after a failure of the existing pipe. Project included installation of 1,800 linear feet of new 18-inch HDPE pipe. A second phase of the project extended the pipe an additional 450 linear feet via directional drill to provide a submerged outfall under the Savannah River. FLOOD MITIGATIOM PROJECT EXPERIENCE Hazard Mitigation Grant Applications, Tybee Island, GA, Project Manager preparing elevation certificates and feasibility analysis for forty-nine residential properties in low-lying areas of the island. Town Creek Water Treatment Plant Pump Station and 30-inch Water Main, Macon, GA, Design Engineer for a new intake pump station on the Ocmulgee River to serve the new Town Creek Reservoir. Southerfield Road Water, Sewer, Paving, and Drainage Improvements (CDBG), Americus, GA, Project Manager for 3,000 linear feet of 8-inch water main and sewer main extensions to serve new subdivision constructed to relocate 40 families from a flood- prone area. 50 Park of Commerce Way Savannah, GA 31405 stovall.c@thomasandhutton.com 912.234.5300 Office 912.721.4155 Direct EDUCATION BS, Civil Engineering, 1988, Georgia Institute of Technology PROFESSIONAL REGISTRATIONS Professional Engineer in GA and SC LEED AP BD+C PROFESSIONAL AFFILIATIONS ▪NSPE/GSPE, Member ▪AWWA, Member ▪WEF, Member ▪ACEC, Member CORE COMPETENCIES ▪Project Management ▪Water Distribution Systems ▪Water Storage Facilities ▪Booster Pump Stations ▪Wastewater Treatment Systems ▪Wastewater Collection/Conveyance ▪Wastewater Pump Station ▪Water/Sewer Modeling ▪Sanitary Sewer Evaluations ▪Sanitary Sewer Rehabilitations ▪Infrastructure Relocations ▪Master Planning ▪Funding Assistance ▪Rate Studies ▪Public Outreach/Speaking 129 A. CHRISTOPHER STOVALL, PE, LEED AP BD+C | PROJECT MANAGER Washington Street Pump Station, Dublin, GA, Project Manager for the abandonment of the existing 2,000-gpm station and construction of new 5,600-gpm quadplex pump station (upgradable to 8,000-gpm) and 3,500 linear feet of 24-inch force main. Existing station was located in a flood-prone area. The new station was relocated uphill with a higher top elevation to allow operation at a 100-year flood level. Oconee River Interceptor Manhole Repairs, Dublin, GA, Project Principal for upgrade of 15 manholes along a flood-prone section of interceptor sewer. Project consisted of coating interior and exterior of manholes and raising frames to above 100- year flood elevation. From flow records at the wastewater treatment facility, this cost-effective project deleted several hundred thousand gallons of inflow from the sanitary sewer system. Emergency Power, City of Americus, GA, Project Manager for funding of an emergency stand-by generator power system for existing water and sewer systems. After the flood of 1994, the City was without water and sewer service for several days and needed assistance in applying for funding through the supplemental round of CDBG. Drainage Improvements, City of Plains, GA, Project Manager for project that consisted of approximately 12,000-linear feet of new drainage channels, retention ponds, and other drainage structures throughout the City after the flooding caused by Tropical Storm Alberto. Interceptor Sewer City of Americus, GA, Project Manager for Phase III interceptor sewer replacement for the third phase which consisted of the design and installation of approximately 2,500 linear feet of 24-inch and 30-inch sanitary sewer damaged during flooding. Pond Dam Inspections, Lee County, GA, Project Engineer reviewing farm pond and recreation pond dam damage following flooding from Tropical Storm Alberto. Tasks included site visits, inspections, cost estimating and assistance in preparing FEMA grant applications for various impacted entities. City of Dudley, GA, Project Manager for pump station and force main replacement. This project was funded by an emergency CDBG grant through Department of Community Affairs to replace an existing sewage pump station. City of Alamo, GA, Project Manager for pump station and force main replacement. This project was funded by an emergency CDBG grant through Department of Community Affairs to replace an existing sewage pump station. City of Glennwood, GA, Project Manager for pump station and force main replacement funded by an emergency CDBG grant through Department of Community Affairs to replace an existing sewage pump station. 30130 JESSICA ROUTT, PE, CFM | PROJECT ENGINEER Jessica is a Water Resources Engineer with 11 years of experience in the fields of coastal and hydraulic engineering with experience in hydrologic & hydraulic analysis for stormwater drainage systems and coastal analysis for projects involving channel and harbor dredging, marina design, and shorefront stabilization. Her job skills include developing project plans and specifications, scientific and technical reporting, regulatory permitting at local, state, and federal levels, hydrologic and hydraulic modeling, and GIS integration. PROJECT EXPERIENCE Garden City Hazard Mitigation Assistance, Garden City, GA, Project Engineer for assisting Garden City with acquiring Hazard Mitigation Assistance from the Georgia Emergency Management and Homeland Security Agency (GEMHSA) for drainage improvement projects. In October 2016, Hurricane Matthew, a category two hurricane, brushed the coast of Savannah, Georgia and, as a result, the state of Georgia received a presidential disaster declaration. Garden City pursued Hazard Mitigation Assistance for five capital drainage improvement projects. The project consisted of providing engineering support and documentation for collaboration with a third-party consultant responsible for the pre-application submittal. Project tasks involved performing a hydrologic and hydraulic analysis for the drainage improvements using XPSWMM software for the 2-year, 10-year, 25-year, 50-year, 100-year, and 500-year storm events. The study compared existing and proposed condition resulting surface water elevations to road centerline elevations and structure elevations to determine possible loss of functionality for use in a cost/benefit ratio determination. Using GIS, floodplain inundation maps were generated to graphically represent the model results and include in the pre-application submittal. City of Richmond Hill Stormwater Ordinance Revisions, Richmond Hill, GA, Project Engineer for the City of Richmond Hill stormwater and flood ordinance review and revisions. The project involved reviewing and updating the stormwater regulations in the City’s existing ordinance and Engineering Design Standard. Revisions were performed to assist the City in improving their existing stormwater regulations for implementing sound stormwater management practices in City planning and development. Lot Coastal Flood Study, WHAFIS Model, Chatham County, GA, Project Engineer for the management of coastal flood studies for individual residential lots located within Chatham County, Georgia. Following the revision of Chatham County’s Flood Damage Prevention Ordinance, fill placed on undeveloped lots located in a Special Flood Hazard Area Zone AE without a floodway must either be mitigated on site, or a study must be completed to determine that the cumulative effect of fill will not increase the water surface elevation of the base flood more than one foot. The project involved performing coastal flood studies for individual lot owners using the coastal wave height model, Wave Height Analysis Flood Insurance Study (WHAFIS), to demonstrate compliance with the County flood mitigation requirement. Gateway Henderson Canal Improvements, Chatham County, GA, Project Engineer for the analysis and design of canal improvements to Gateway Henderson Canal. The objective of the project was to improve the conveyance of stormwater within the canal, reduce flooding, provide overflow storage, and establish canal access to allow for regular maintenance by Chatham County. Duties for the project included preparing all construction plans and specifications, and acquiring local and state permits, including EPD buffer variance and USACE wetland impact approval. Port Wentworth Stormwater Master Plan, Port Wentworth, GA, Project Engineer for the Port Wentworth Stormwater Master Plan analysis and study. The project consisted of a three-phase study to assist the City of Port Wentworth in identifying stormwater deficiencies within city limits and develop a Stormwater Master plan consisting of capital improvement projects. Duties included performing a cursory assessment of flooding issues, diagnosing inadequate storm drainage infrastructure, project identification, and project budgeting in the first phase. As part of the second phase, conceptual design plans were developed for select improvement projects identified in the previous phase. In the final phase, a hydrologic and hydraulic analysis of the city’s downtown watershed (consisting of 500 acres) was modeled using readily available mapping grade stormwater inventory and GIS technologies. The hydrologic and hydraulic model was performed in ICPR4 for the 10-, 25-, and 100-year storm events using SCS methodologies to simulate existing flooding and propose future improvements. 50 Park of Commerce Way Savannah, GA 31405 routt.j@thomasandhutton.com 912-234-5300 Office 912-721-4342 Direct EDUCATION BS, Civil Engineering, 2006, Johns Hopkins University MCE, Coastal Engineering, 2007, Johns Hopkins University PROFESSIONAL REGISTRATIONS Professional Engineer in GA, SC, & CA Certified Floodplain Manager Erosion and Sedimentation Control Program Certified #73899 CORE COMPETENCIES ▪Coastal Engineering ▪Hydraulic Engineering ▪Hydraulic Analysis ▪Hydraulic Modeling ▪Hydrologic Analysis ▪Hydrologic Modeling ▪Stormwater Drainage Systems ▪Coastal Analysis ▪Project Planning Development ▪ Permitting ▪ GIS Integration 131 JESSICA ROUTT, PE, CFM | PROJECT ENGINEER Request for FEMA Letter of Map Revision (LOMR), Georgia Air National Guard Munitions Center, GA, Design Engineer for the LOMR application involving the removal of several structures at the Georgia Air National Guard Munitions Center from the regulatory floodway by fill. The project included community outreach and coordination with local jurisdictions, research and data collection of base elevation certificates and FIRM panels, and preparation of the online LOMR application. City of Garden City Plan Review, Garden City, GA, Project Engineer for performing site plan review for conformance with applicable Garden City Codes. Duties include stormwater management plan review for conformance with the Garden City Stormwater Local Design Manual and Garden City Code of Ordinances, application completeness review, water, sewer, parking, paving and erosion control, traffic control, and tree protection review, and preparation of comment/recommendation letters to Garden City staff. 32132 RICHARD KARKOWSKI, PE, PH, CPSWQ, D.WRE | WATER RESOURCES MANAGER Rick has 28 years of experience in planning, analyzing, designing, permitting, constructing, operating, and maintaining water resources-related projects, including stormwater drainage systems, flood control projects, and water quality systems. He is experienced in the application of all types of hydrologic, hydraulic, and water quality models. PROJECT EXPERIENCE NRCS Canal Repairs, Charleston County, SC, Project Manager for the preparation of canal repair plans and bid documents for five (5) drainage canals totaling over 3.75 miles throughout Charleston County. The work is being conducted as part of a Natural Resource Conservation Service (NRCS) grant to Charleston County to address hurricane and flood damages to canals previous constructed by the NRCS, formerly the Soil Conservation Service (SCS). The repairs include bank restoration and stabilization, culvert repair and/or replacement, and culvert end treatment repairs. Main Road Drainage Improvements, Charleston County, SC, Project Manager for Phase I of the Main Road drainage improvements. Phase I tasks will include survey, geotechnical investigations, wetland/critical area determinations, hydrologic and hydraulic evaluation, alternatives analysis, conceptual design and updated benefit-cost analysis (BCA). Main Road in Charleston County, SC is a hurricane evacuation route that can become periodically impassible or restricted due to riverine and/or tidal flooding. The improvements will address drainage through an undersized culvert on a continuously active railroad line and a relief culvert under Main Road itself. This project is being completed under a FEMA Hazard Mitigation Grant Program (HMGP) grant. October 2015 Flood, FEMA Public Assistance Support, Charleston County, SC, Project Manager for the sub-consultant team assisting the prime consultant in recovery and mitigation work resulting from the devastating October 2015 flood event. Services have included road damage assessments (60 different roads); drainage system damage assessment (three sea island town systems, one large canal, and six minor canal); repair (permanent and mitigation) cost estimating; GIS data management and coordination; and FEMA reimbursement documentation. Future services will include preparation of bid documents, procurement support, construction engineering and inspections, and project close-out. October 2015 Flood, FEMA Grant Assistance Support, Charleston County, SC, Project Engineer for the engineering and cost estimating tasks for the development of the Main Road Hazard Mitigation Grant Applications. Coordinated the team that assessed the damage, developed alternatives, conceptually designed selected alternative, and prepared cost estimates in coordination with local contractors. October 2015 Flood, FEMA Public Assistance Support, Richland County, SC, Project Manager for the sub-consultant team assisting the prime consultant in recovery and mitigati on work resulting from the devastating October 2015 flood event. Services included road and dam damage assessments and repair (permanent and mitigation) cost estimating. Arbor Oaks Drainage and Flood Control Improvements, Summerville, SC, Project Manager for a detailed drainage study and improvement recommendations for the Arbor Oaks neighborhood. Recent events, mainly Hurricane Joaquin and Hurricane Matthew, resulted in structural and road flooding throughout the neighborhood. Smaller events have resulted in road and nuisance flooding in the neighborhood. Flooding is caused by the upstream contributing area that drains through the neighborhood and rising floodwaters in the adjacent Sawmill Branch Canal. The Town is implemented many interior drainage improvements with their own forces, while coordinating large scale improvements with the US. Army Corps of Engineers (Federal sponsor of the Sawmill Branch Canal Project). Base-Wide Stormwater Management Study, Savannah, GA, Project Manager for the base-wide stormwater management plan for the combined 165th Airlift Wing and Combat Readiness Training Center of the Georgia Air National Guard at the Savannah/Hilton Head International Airport. Tasks include data collection, field surveys, database development, hydrologic and hydraulic modeling, and stormwater master planning. Stormwater System Inventory and Assessment, Augusta, GA, Project Manager for the stormwater system inventory and assessment in the Rocky Creek Watershed. Services include geodatabase consulting and development, closed pipe and upland ditch inventory and assessment, geodatabase population, conventional survey, receiving stream documentation 682 Johnnie Dodds Blvd., Suite 100 Mt. Pleasant, SC 29464 karkowski.r@thomasandhutton.com 843.849.0200 Office 843.725.5280 Direct EDUCATION BS, Civil Engineering, 1989, University of Florida PROFESSIONAL REGISTRATIONS Professional Engineer in SC, GA, NC, FL Professional Hydrologist Certified Professional in Stormwater Quality Diplomate, Water Resources Engineer CORE COMPETENCIES ▪Project Management ▪Stormwater Drainage Systems ▪Flood Control Systems ▪Water Quality Systems ▪Hydrologic Models ▪Hydraulic Models ▪Water Quality Models 133 RICHARD KARKOWSKI, PE, PH, CPSWQ, D.WRE | WATER RESOURCES MANAGER and geomorphic assessment, outfall documentation and screening, stream cross-section monitoring, and rain gage installation and monitoring. Old Village Watershed Study, Mount Pleasant, SC, Project Manager for a detailed study and improvement recommendations for the Old Village watershed. The project involved the collection and study of data including reports of flooding, service requests, FEMA flood claims, and construction permits. A capacity analysis was performed for the existing stormwater infrastructure, which was then assigned a level-of-service for existing and future runoff conditions. The basins/drainage systems were scored and prioritized to identify the most critical basins in need of improvements. The Town has selected T&H to design the improvements (estimated at $10M) for 2 sub-watersheds in the Old Village. Royal Estates Drainage Study, Horry County, SC, Project Manager for the drainage study of the Royal Estates subdivision in Horry County which has experienced repeated street and structural flooding in the past. The initial phases included survey, field reconnaissance, hydrology and hydraulic modeling, and alternatives development. The recommended improvement alternative was implemented by County forces and proved effective during Hurricane Matthew. Lakewood-Pirateland Swash Drainage Basin Study, Horry County, SC, Project Manager/Engineer for the drainage improvement study of the approximately 1,560-acre fully developed basin along US Highway 17 Business between Myrtle Beach and Surfside Beach. Structural flooding of several businesses and homes was recorded in the past. To date, the study included the development of a hydraulic and hydrologic model and identification of drainage issues, alternatives analysis, and recommendations improvements. Forest Acres Drainage Improvements Phase 1, City of Charleston, SC, Project Manager/Engineer for the analysis and design of the initial (Phase 1) improvements to the Forest Acres and 5th Ave Drainage Basins in the West Ashley area of the City of Charleston. The project includes conceptual, preliminary, and final design of the basin’s main outfall system. The proposed Phase 1 improvements include over 2,500 linear feet of box culvert improvements and 2,000 linear feet of channel improvements in the 450-acre watershed. The project included plans production and permitting – including NPDES MS4 approval, SCDOT encroachment, and USACE wetlands disturbance. The project is currently under construction. Myrtle Beach Air Force Redevelopment, Myrtle Beach, SC, Project Consultant for the review of stormwater management designs for individual project within the redevelopment area to ensure that they comply with the overall stormwater management master plan for the redevelopment area. 34 134 JENNIFER HAYES, PE, LEED AP, CPM | STRUCTURAL ENGINEER Jen Hayes has 19 years of experience, including analysis, design, and construction management of federal, commercial, healthcare, municipal, educational, industrial, and residential structures. Her experience with existing structures includes failure and deficiency analysis, as well as historic structure analysis. Jen is a LEED Accredited Professional with detailed knowledge of sustainable design approaches, as well as energy conservation measures. She is also a Certified Project Manager. PROJECT EXPERIENCE Hazard Mitigation Grant Applications, Tybee Island, GA, Structural Engineer for elevation certificates and feasibility analysis for 49 residential properties in low- lying areas of the island. Building 825 Renovation, Sheppard Air Force Base, TX, Structural Engineer for design and detailing of this design/build project, converting an existing fitness center and gymnasium into an Aircraft Metals Technology School. The structural renovations included building envelope and framing analysis, interior foundations to support new equipment, and exterior equipment supports. Design is LEED Silver Certifiable.* Heritage Square Assessment, Summerville, SC, Structural Engineer for a structural and condition assessment for 15 building units constructed in approximately 1972. Building materials were a combination of steel, CMU, and wood. The assessment included all aspects of the buildings pertinent to repair and reuse with a focus on structural damage and rehabilitation. Several of the units were damaged from water infiltration and the resulting mold caused an environmental hazard. Two units experienced significant structural damages to the main framing systems and were condemned at the time of assessment. All units were assessed with the parameters of repair and reuse outlined in the IBC 2012 Existing Building Code. The engineering team worked closely with the building official throughout the month long assessment process, as well as with the end-users to work towards accomplishing their objectives for reuse. Because a portion of the property is located in a floodway, concerns for future flooding were incorporated into the plans for repair and reuse. The Old Lyric Building, Camden, SC, Structural Engineer for the analysis of an existing historic building, approximately 5,0 00 square feet, to determine its structural adequacy for future intended use. Completed investigation and structural calculations to produce report of findings and recommendations. Building was constructed in 1890 of wood and masonry framing.* The Old Cotton Gin, Columbia, SC, Structural Engineer for the analysis of an existing historic building, approximately 10,000 square feet, to determine its structural adequacy for future intended use. Completed investigation and structural calculations to produce report of findings and recommendations. Building was constructed in the mid-1800s of wood and masonry framing.* Brotje Foundation, North Charleston, SC, Structural Engineer for specialized structural foundation design for Boeing to support the new Brotje equipment within the existing fabrication facility. The project involved the design of an isolated 4 -foot thick concrete slab, supported by 160 micropiles. A separate isolated foundation system was designed to support the 10-ton bridge crane above the new equipment. A portion of the existing 12-inch thick slab foundation was removed in order to allow for the installation of the new piles and concrete foundation system.* Trident Refit Dry Dock Rehabilitation, Kings Bay, GA, Structural Manager for the design and detailing of an extensive equipment and concrete rehabilitation at this secure dry dock facility that included process mechanical, HVAC, electrical, and structural. Concrete repairs to address deficiencies were performed in various areas of the facility. Strict health and safety measures were implemented, including confined space entry procedures. Environmental sampling and testing were performed as well. This project was design/build.* Waterfront Port Operations Facility, Blount Island, Jacksonville, FL, Structural Manager for the design and construction of a 12,000- square foot, 2-story port operations facility. The project utilized a design/build delivery method. The project program included administrative offices, storage areas, work areas, an observation area with wrap around windows, SIPRNet Vault, bunk areas, training room, and conference room. The building is pile supported with steel and CMU framing, designed for coastal conditions including high winds.* 682 Johnnie Dodds Blvd., Suite 100 Mt. Pleasant, SC 29464 hayes.j@thomasandhutton.com 843.849.0200 Office 843.725.5292 Direct EDUCATION BS, Civil Engineering, 2000, Virginia Tech PROFESSIONAL REGISTRATIONS Professional Engineer in SC, NC, FL LEED Accredited Professional Certified Project Manager CORE COMPETENCIES ▪Project Management ▪Structural Engineering ▪Construction Management & Oversight ▪ Failure and Deficiency Analysis 135 JENNIFER HAYES, PE, LEED AP, CPM | STRUCTURAL ENGINEER Medical University of South Carolina (MUSC), Charleston, SC, Structural Engineer for multiple renovation projects within various hospital buildings at MUSC. Services included analysis of existing structures for new equipment loads, design of new equipment frames and supports, and design of new framing to accommodate changes to the building configurations. Building/framing materials included steel, concrete, and masonry.* Clemson University Pier 317A, North Charleston, SC, Structural engineer for condition assessment & comprehensive alternatives report for a concrete wharf/pier structure constructed in the 1970s. Following assessment, provided Clemson with various options, each presented with considerations for usage type, load capacity, longevity, maintenance, schedule estimate and cost estimate. Following submittal of the report, a portion of the structure failed under its own weight. Clemson then entered into a new contract with T&H to provide bid documents and oversee demolition services. McDonough County Courthouse, McDonough County, McDonough, GA, Structural Engineer for the design and detailing of a new, 3-story, 24,000-square foot building with steel framing and composite floor systems for McDonough County, GA.* Claflin University, Orangeburg, SC, Structural Engineer for the designed and detailing of four new dormitories ranging from 21,000 square feet to 36,000 square feet and a new 1,300-square foot Student Center. Services included the design and detailing of a new 15,000-square foot, split level cafeteria with 6,600 square feet of outside walkways, ramps, and eating areas. All structures were designed to blend with the existing historic structures on campus.* Brunswick County Academy, Brunswick, NC, Structural Engineer for the design and detailing of a new 73,000-square foot, steel-framed Alternative School for Brunswick County. The project incorporated unsymmetrical and unusual architectural features for originality.* North Carolina State University, Raleigh, NC, Structural Engineer for the design and detailing of a new Telecommunications Clemson University Pier 317A, North Charleston, SC, Structural engineer for condition assessment & comprehensive alternatives report for a concrete wharf/pier structure constructed in the 1970s. Following assessment, provided Clemson with various options, each presented with considerations for usage type, load capacity, longevity, maintenance, schedule estimate and cost estimate. Following submittal of the report, a portion of the structure failed under its own weight. Clemson then entered into a new contract with T&H to provide bid documents and oversee demolition services. St. John’s Yacht Harbor, City of Charleston Bridge, Charleston County, SC, Structural Engineer for various structural services for remedial action for severely deficient concrete bridge supported by timber piles. Performed a condition assessment and analysis with recommendations for immediate action. Completed a report detailing five different repair and replacement options, including preliminary design, cost estimates, schedule estimates, pros and cons for each option. Worked with contractors and permitting agencies. Codner’s Ferry Pierhead, Boat Ramp & Erosion Control, Daniel Island, SC, Thomas & Hutton performed original design of wooden boat ramp for community use over 20 years ago. Recent project included analysis of existing structure and determination for replacement followed by hydraulic analysis, geotechnical investigation, coordination with permitting agency, design for new pierhead, and boat ramp, including adjacent bulkhead walls and other erosion control structures. Shem Creek Public Park, Mount Pleasant, SC, Thomas & Hutton performed design and construction oversight of phase 1 of this project in 2010 including at pile supported wooden boardwalk, public restroom facilities, fixed and floating dock systems and covered shade structures. Phase 2 was completed in June 2016 and included the planning, permitting, design and construction services for a new ADA accessible 1,200-linear foot concrete pile supported boardwalk along the edge of Shem Creek with a bridge, floating docks and pierheads. Phase 2 included extensive interaction and coordination with the restaurants and owners of the properties adjacent to the proposed boardwalk, as well as regulatory agencies. Phase 3 of the project to include a pedestrian crossing of the creek and development of a park, is currently underway. FLETC 650 Warehouse, North Charleston, SC, Structural Engineer for the design and construction of a 12,000-square foot, 1-story warehouse, and x-ray facility. The building foundation design utilized a portion of the existing woodpile foundation, combined with new concrete piles. The pile foundation supports structural concrete floors, platforms, loading docks, ramps and steel, and CMU framing. The building is designed for high wind and seismic loads. Performed construction administration, on-site observations, and consultation throughout duration of the project. *Previous experience with prior employer(s) 36 136 JOHN GIORDANO, PE | PROJECT ENGINEER John is a Project Engineer with 13 years of experience and is involved in a variety of site development projects in South Carolina and Georgia, as well as having past design experience in Florida. Project experience for the site development projects listed below includes general consulting, due diligence assistance, base information development, conceptual master planning, utility master planning and land planning. John has prepared a variety of design reports including drainage studies, water engineering reports, and wastewater engineering reports. He has worked for both public and private clientele, as well as having worked with the Georgia Department of Transportation (GDOT) on multiple roadway projects and Transportation Enhancement (TE) projects. PROJECT EXPERIENCE North Beach Post-Matthew Dune Remediation Project, Tybee Island, GA, Project Manager overseeing the construction observation associated with the reconstruction of approximately 2,100-ft of sand dunes on the North Beach of Tybee Island. The dunes were destroyed during Hurricane Matthew and the City of Tybee contracted with another engineer to develop plans for the reconstruction of the dunes. Thomas & Hutton’s scope included construction observation for general conformance with the design plans as well as overseeing the required endangered species monitoring as required by the permit. Tybee Island Public Safety Building, Tybee Island, Tybee Island, GA, Project Manager responsible for design and permitting services associated with the development of the new Public Safety Building. The project shares the site with an existing municipal well and water tower, cell phone tower and campground. Design of the site was developed to allow the utilization of the existing police station during construction of the new facility. Challenges encountered during design and construction included meeting ADA/FHA design guidelines on a public facility, limited opportunities for stormwater management resulting in the implementation of innovative techniques, and designing around and maintaining operations of existing facilities during construction. Hazard Mitigation Grant Applications, Tybee Island, GA, Project Engineer for elevation certificates and feasibility analysis for 49 residential properties in low-lying areas of the island. Marsh Hen Trail, Tybee Island, GA, Project Manager for developing an 8-foot wide gravel multi-use trail and expansion/retrofit of an existing concrete sidewalk along the north side of the US Highway 80 Corridor on Tybee Island. The project is approximately 5,850 feet and most of the proposed trail is to be located on the historic Marsh Hen Railroad bed. The trail will provide pedestrian/bicycle connectivity from Battery Park to the existing termination of the City of Tybee Island’s designate d bicycle path, RV park, and public parks. Scope of services included concept development, survey services, environmental documentation, design, and assistance during bidding and construction observation. Some of the challenges associated with this project include designing in and around environmentally sensitive areas, ADA compliance, limited project area, and retrofitting of existing facilities. Chatham County Public Works and Park Services, Savannah, GA, Design Engineer for design and permitting services associated with the relocation of the Chatham County Public Works and Park Services facility. The new 10.5-acre site includes an office building and a lay down/storage yard for the public works equipment. The project shares a site with an existing weight lifting facility and an existing stadium facility. During construction, responsibilities included reviewing material submittals, coordination with the site contractors, and ensuring proper erosion control measures were implemented. Challenges encountered during design and construction included meeting ADA/FHA design guidelines on a public facility, limited opportunities for stormwater management resulting in the implementation of innovative techniques, and designing around existing facilities. Chatham County Fleet Services Facility & Fuel Island, Savannah, GA, Project Manager for design, permitting services and site construction administration for the relocated Chatham County Fleet Services Facility and Chatham County Fuel Island. The site is located immediately south of the Chatham County Public Works and Park Services Facility and will be interconnected to facilitate movement of the County fleet vehicles and refueling activities. The project included design and construction of fuel island improvements and an approximately 17,000 sf fleet building. Challenges encountered during design and master planning include laying out the site to accommodate the turning radius of large vehicles within a confined site, accommodating vehicle storage requirements on a confined site and meeting the local stormwater requirements. 50 Park of Commerce Way Savannah, GA 31405 giordano.j@thomasandhutton.com 912.234.5300 Office 912.721.4054 Direct EDUCATION BS, Civil Engineering, 2005, University of Florida PROFESSIONAL REGISTRATIONS Professional Engineer in GA, SC CORE COMPETENCIES ▪Project Management ▪Water Distribution Systems ▪Wastewater Collection/Conveyance ▪Wastewater Pump Station ▪Water/Sewer Modeling ▪Stormwater Modeling ▪Stormwater Collection Systems ▪ Infrastructure Relocations ▪ Master Planning ▪ Funding Assistance ▪ Construction Observation ▪ Public Outreach/Speaking 137 www.fcmccolm.com ATTACHMENTS PROJECT PROPOSAL SIGNATURE SHEET ATTACHMENT A: O.C.G.A. § 50-36-1(E)(2) SAVE AFFIDAVIT ATTACHMENT B: CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-19(B)(1) ATTACHMENT C: PROPOSER'S W-9 ATTACHMENT D: PROPOSAL SHEET HAZARD MITIGATION GRANT CONSULTANT RFP #2017-706 ATTACHMENT E: REFERENCES ATTACHMENT F: CHECKLIST FOR SUBMITTING RFP 38138 139 140 141 142 143 144 ATTACHMENT E REFERENCES PROPOSER: F.C. McCohn Consulting, LLC COMPANY NAME: Flocida Division ofFmergency Management ADDRESS: 2555 Shumard Oak Blvd OTY: Tallahassee STATE: FL ZIP: 32309 ------------------- CONTACTPERSON: Miles Anderson PHONE: 850-879-4084 ______________: PHONE NUMBER: ________ EMAIL: miles.anderson@em.mylfocida.com COMPANY NAME: Bay County Boord of County Coonnissioners ADDRESS: 700Highway2300 OTY: Panama City STATE: FL ZIP: 3240CJ ---- CONTACTPERSON: JobySmith PHONE: 8�348-0539----''-------------' PHONE NUMBER: ________ EMAIL: jbsnith@ooyrountyfl.gov COMPANY NAME: �usats Dq:.8rtrnent of Conservation and Recreation ADDRESS: 2 51 Causeway Street, 8th floor OTY: Boston STATE: M A ZIP: 02114 ------' CONTACTPERSON: JoyIAlperault PHONE: 617-626-1406 -��-----------" PHONE NUMBER: ----------=EMAIL: joy.duperault@5tatemaus 22 COMPANY NAME: Garden City, GA------------------------ ADD RESS: I 00 Central Avenue OTY: Garden City STATE: GA ZIP: 31405------' CO NTACTPERSON: RooFeldner PHONE: 912-963-2715 ---------------' --------- PHONE NUMBER: EMAIL: rfeldner@gardencity-ga.gov----------= COMP ANY NAME: Charleston County Public WO!ks (Thomas and Hutton Reference) 4045 Bru1°e View Drive ADD RESS: ___ '"-'Ei ______________________ _ OTY: North Charleston STATE:_SC __ ---'ZIP: 29405 CONT ACT PERSON: Frank Carson PHONE: 843-808-7882--------------' P HONE NUMBER: _______ ___:EMAIL : ____________ _ 145 146 147 148 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 11. City Council approve a budget amendment increasing the General Funds' fiscal year 2019 budget by $87,212 from @12,866,400 to $12,953,612 in order to fund the Red Valve Capital Project carried forward from FY 2018 and to cover invoices for capital projects that have not been funded in FY 2019 capital budget. 149 MAYOR Jason Buelterman CITY COUNCIL Barry Brown Mayor Pro Tem Wanda Doyle Julie Livingston Jackson Butler Monty Parks John Branigin CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Council Meeting Date for Request: November 8, 2018 Item: To request that the City Council approve a budget amendment increasing the General Funds’ fiscal year 2019 budget by $87,212 from $12,866,400 to $12,953,612 in order to fund the red valve capital project carried-forward from fiscal year 2018 and to cover invoices for capital projects that have not been funded in the fiscal year 2019 capital budget. Explanation: The purpose of this agenda item is seek the City Council’s approval to amendment the General Fund fiscal year operating and capital budget from $12,866,400 to $12,953,612, an increase of $87,212. 1. The budget amendment is necessary to fund the Red Valve project that was initiated in fiscal year 2018, but not completed. The project will cost approximately $40,000. 2. The remaining balance of $47,212 is needed to pay outstanding invoices owned to the City’s engineer Thomas & Hutton for projects that approved via contractual agreement by the City Council, but not funded at the time of contract approval. Although a capital project budget is not approved for these projects in fiscal year 2019, the City is obligated to pay these invoices as contracts have been signed and services have been rendered. PROJECT DESCRIPTION COST South End Drainage 19,800.00$ Bright Street Drainage 22,566.00$ Solomon Avenue R/W 3,246.00$ Pedistrian Improvement Plan (14th to 18th Street 1,600.00$ Total 47,212.00$ Budget Line Item Number (if applicable): Revenue The money to fund the projects can come from the General Fund’s fund balance of $9,137,979. If the City Council’s approves this budget amendment the City will increase its’ budget prior year fund balance (100.00.39.1300) revenue line item from $1,782,879 to $1,868,491. Expenditures The expenditure line items will be increase as follows: Public Works - Storm Drainage South End Drainage 19,800.00$ Drainage Improvements 100.4250.54.2102 Pay Outstanding Invoices Public Works - Storm Drainage Bright Street Drainage 22,566.00$ Drainage Improvements 100.4250.54.2102 Pay Outstanding Invoices Pubic Works - Administration Solomon Avenue R/W 3,246.00$ Infrastructure 100.4210.54.1410 Pay Outstanding Invoices Pubic Works - Administration Pedestrian Improvement Plan (14th to 18th Street) 1,600.00$ Infrastructure - 14th to 18th St Improvements 100.6230.54.1418 Pay Outstanding Invoices Pubic Works - Administration Red Valve Project 40,000.00$ Infrastructure 100.4210.54.1410 Fund Project Carried- forward from FY2018 Total 87,212.00$ 150 2 | Page Paper Work: ____X_ Attached* Already Distributed Submitted by: Angela Hudson, Finance Director Phone / Email: (912) 472-5021/ahudson@cityof tybee.org November 1, 2018 Date given to Clerk of Council 151 RESOLUTION BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND: WHEREAS, the City of Tybee Island is an authorized municipality organized and existing under the laws of the State of Georgia; and WHEREAS, as a qualified municipality, the City of Tybee Island is entitled to provide certain services and is required to comply with certain obligations; and WHEREAS, as part of the accounting and budgeting process, the City of Tybee Island is to comply with Governmental Accounting Standards, Board Requirements and Statements; and WHEREAS, the City of Tybee Island is to maintain its accounts in an appropriate manner so as to comply with auditing requirements and accounting standards and may designate certain funds as enterprise funds or other funds with different status including general funds, special revenue funds, capital project funds, debt service funds, permanent funds, etc.; and WHEREAS, the City of Tybee Island wishes to clarify certain funds and to establish the authority for the transfer to and from certain funds as may be necessary and appropriate and to restrict transfers from certain funds. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council, in open meeting duly assembled, as follows: 1. To provide for the raising of revenues and appropriations of funds to support the City of Tybee Island, Georgia for fiscal year beginning July 1, 2018 and ending June 30, 2019 in order to provide for the operations of government departments; elected officials, other governmental activities; and to provide for the level of personnel authorized for the various departments the City of Tybee Island hereby amends and adopts the Fiscal Year 2018-2019 Revenue and Expenditure Operating and Capital Budget for the following funds: General Fund-100 $12,953,612.00 2. Tybee Island has previously designated certain funds for debt service to be specifically reserved to account for and are restricted to, committed or assigned funds for the expenditure for principle and interest obligations. 3. There is an established special revenue fund used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects. 152 4. Capital project funds currently assigned are to include funds set aside by the mayor and council for greenspace, beach renourishment, and capital projects on the city’s capital improvement plan as established by the mayor and council. 5. Tybee Island receives Special Purpose Local Option Sales Tax Funds, which are to be separately maintained and segregated and only used for the expenditures for capital improvement projects authorized by county-wide referendum, intergovernmental agreement, and the agreed capital improvement plan of the City. 6. Tybee Island receives hotel/motel tax proceeds which are to be maintained and used as required by Georgia law and only in accordance therewith. 7. Tybee Island continuously accumulates funds for beach nourishment purposes and, further, seeks additional funding for beach nourishment projects including from federal sources, state, county and grant sources to acquire sufficient funds for such projects. All funds received from whatever source in connection with a beach nourishment project must be accounted for in a completely transparent manner and consistent with any restrictions imposed by the grantor of such funds. No transfers from any such restricted funds can be made except upon the express approval of the mayor and council. 8. There is hereby established a stabilization fund to be used to account for transfers from other funds when necessary, with all such transfers being reported to the mayor and council if made by other than the express approval of the mayor and council 9. WHEREAS, The Finance Director has presented for adoption and/or approval the matters addressed herein. IT IS SO RESOLVED, this the ____ day of ___________________, 2018. CITY OF TYBEE ISLAND, GEORGIA By: ___________________________________ Jason Buelterman, Mayor ATTEST: By: ___________________________________ Clerk of Council Tybee/Resolutions/2018/funds 153 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 12. Enterprise Lease Program, 16 vehicles for TIPD. Budget Line Item 100.3210.52.1316 154 155 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY City of Tybee Island 156 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY ENTERPRISE HOLDINGS OVERVIEW 1.9MILLION WORLD WIDE VEHICLES Enterprise Holdings 1,293,027 Hertz Dollar/Thrifty 489,800 Avis Budget 375,000 U.S. Rental Fleet* *Source: Auto Rental News 9,900 WORLD WIDE LOCATIONS 6,400 U.S.Ranked by As one of America’s Largest Private Companies $21 BILLION IN REVENUE 157 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY REFERENCES •Alachua County, FL •Bamberg County, SC •Bertie County, NC •Calhoun County, SC •Cherokee County, GA •City of Bainbridge, GA •City of Beaufort, SC •City of Chester, SC •City of Darlington, SC •City of Easley, SC •City of Fayetteville, NC •City of Greenville, NC •City of Hollywood, FL •City of Lake City, FL •City of Miramar, FL •City of Marion, SC •City of Peachtree City, GA •City of Raleigh, NC •City of St. Mary’s, GA •City of Tampa, FL •Gilmer County, GA •Greenwood Metropolitan District, SC •Hendry County, FL •Kershaw County, SC •Marion County, SC •Orange County, FL •Pasco County, FL •Saluda County, SC •Santee-Lynches Regional COG, SC •Seminole County, FL •Thrive Upstate, SC •Town of Kingstree, SC •Tri-Development Center of Aiken County, SC •Williamsburg County, SC Sample of Customers in SC, NC, GA & FL –Over 850+ Government Entities Nationwide 158 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY PROCUREMENT 159 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY DELIVERING SOLUTIONS. DRIVING RESULTS. ACQUISITIONTELEMATICS VEHICLE RESALE AFTERMARKET VEHICLE CUSTOMIZATION FINANCING/ CREDIT LINES FUEL PROGRAMS MAINTENANCE PROGRAMS LICENSE, TITLE AND REGISTRATION DRIVER SAFETY ACCIDENT/ RISK MANAGEMENT 160 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY GOVERNMENT BUYING POWER MANHEIM AUCTION RESULTS Year Sold Avg Odometer Sale Price Capital Outlay 2019 16,500 $21,700 -$208 2022 41,250 $14,300 $7,192 Price $21,492 Government Pricing 2018 GMC Sierra 1500 Double Cab $33,225 –Retail Invoice 161 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY VEHICLE DISPOSAL IN 2017, ENTERPRISE SOLD OVER 1,100,000 VEHICLES. COMMERCIAL SALES EXCEEDED AT AN AVERAGE OF 110.4% OVER BLACK BOOK (CVI). 700 DEDICATED REMARKETING EMPLOYEES 19,000+ UNIQUE BUYERS SALES CHANNELS AUCTION 15% DIRECT TO DEALER 150 REMARKETING LOTS IN NORTH AMERICA 85% 162 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY OPERATING EXPENSES Maintenance Full Maintenance •Fixed monthly rate •Simple process for all parties •Includes: 24/7 Roadside, all major and minor repairs Maintenance Management •“Bridge” program for currently owned fleet vehicles •Seamless experience for field drivers Enterprise National Service Department •200 Employees with over 1,100+total ASE certifications •400,000+vehicles under management on this program •$40.8 million in customer savings in 2017 •$3.5 million in post warranty/goodwill refunded to our customers in 2017 Tech Advice 23% Negotiation 35% Not Required 26% Warranty 8% Goodwill 8% OVER $40.8 MILLION SAVED 163 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY OPERATING EXPENSES Fuel EFM Fuel Card •Track and enforce fleet policy •Purchase controls: abuse/unauthorized purchases •24/7 online account management Key Payoffs •Accepted at over 90% of the retail fueling locations across the US •Mobile app allows drivers to find locations with lower priced fuel options ExxonMobil Fleet National Card •Save 5¢ per gallon at more than 10,000 Exxon-or Mobil-branded service stations nationwide. ON FUEL COSTS. SAVE 164 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY FINANCING STRUCTURE •Equity lease •Flexible term •No mileage restrictions •No abnormal wear and tear clauses •Vehicle equity is owned by you •Customizable lease structure based on individual organization’s needs Open-End Lease 165 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY 2007 –Front/Side Crash Test –Anti-lock Brakes –Airbags 2018 –Blind-spot Warning –Forward Collision Warning –Improved Headlamps –Offset-crash Test –Rear Video 2012 –Electronic Stability Control –Lane Departure Warning «If you have vehicles that are 10 years old or older, you are not taking advantage of standardized safety improvements. SAFETY 166 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY RESOURCES Fleet Technology Client Website •Visibility and tracking of vehicle data •Customized dashboards with easy reporting •Real-time alerts •Simplify accounting processes with vehicle descriptors •Self-service features including driver changes, vehicle descriptors, mileage information and more •Assign unlimited unique identifiers to each vehicle to simplify routine tasks and vehicle categorization167 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY RESOURCES Fleet Technology Fleet Planning Tool Kit Purchase the right vehicle at the right cost: •Online vehicle selector allowing Enterprise to compare up to 6 vehicles side-by-side •Integrate all costs for a total cost analysis: monthly vehicle costs, replacement schedules, maintenance, taxes, fuel, etc. •Determine the best time to replace your vehicles Annual Client Review If we don’t measure it, you can’t improve it: •Web based solution for the EFM team to evaluate the prior year’s fleet performance •Analyze all fleet costs including maintenance, fuel, insurance, depreciation, etc. •Document future goals to develop the best possible fleet cycling plan for the future of the fleet 168 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARY Brett Wermuth (803) 760-9988 Brett.F.Wermuth@efleets.com 169 Mid-size Sedan 1 3.8 7,200 #0 0 0 1 0 0 Full-size Sedan 25 7.4 10,500 #10 1 0 9 5 0 1/2 Ton Van Cargo 2 6.9 5,800 #1 0 0 0 1 0 3/4 Ton Van Cargo 1 17.9 3,100 #1 0 0 0 0 0 Compact SUV 4x2 2 10.3 6,600 #0 1 1 0 0 0 Mid Size SUV 4x2 3 11.1 7,500 #1 1 0 0 1 0 Compact Pickup Reg 4x2 7 12.1 6,600 #1 4 2 0 0 0 Compact Pickup Reg 4x4 2 8.8 6,700 #0 0 2 0 0 0 1/2 Ton Pickup Reg 4x2 5 10.4 7,000 #1 2 0 1 1 0 1/2 Ton Pickup Quad 4x2 1 11.8 13,000 #1 0 0 0 0 0 3/4 Ton Pickup Ext 4x4 5 10.8 6,600 #0 1 4 0 0 0 1 Ton Pickup Reg 4x2 1 8.8 6,700 #0 0 1 0 0 0 Totals/Averages 55 9.1 8,500 16 10 10 11 8 0 Confidential Model Year Analysis 10/22/2018 Vehicle Types 2019 2020 2021 2022 2023 Under- Utilized * Fiscal Year 2020 = 12 years old and older, or odometer over 93,300 * Fiscal Year 2021 = 8 years old and older, or odometer over 86,600 * Fiscal Year 2022 = 4 years old and older, or odometer over 79,900 * Fiscal Year 2023 = Remaining Vehicles * Underutilized = Annual Mileage less than 2,500 * Fiscal Year 2019 = 15 years old and older, or odometer over 100,000 Vehicle Type # of Type Average Age (years) Average Annual Mileage City of Tybee Island - Fleet Profile Fleet Profile Fleet Replacement Schedule Replacement Criteria 0 20 28 Vehicles over 10 Years 47% 11% 9% 27% 6% CAR HD TRUCK SUV TRUCK VAN 170 55 0.00%55 8,500 4.56 $0.00 $22.69 10 $2.65 % Financed 0%Rate | Term 0.00%48 mo's 15 0.00% Annual Fiscal Year Fleet Size Annual Needs Owned Leased Purchase Lease* Maintenance Trade in Value Fuel Fleet Budget Net Cash 0.000 467500 Average 55 4.0 55 0 96,974 0 48,180 0 123,888 269,042 0 '19 55 16 39 16 0 66,515 38,520 0 111,874 216,909 52,133 '20 55 12 29 26 0 109,413 32,482 0 104,366 246,261 22,781 '21 55 14 19 36 0 164,685 26,444 0 96,858 287,987 -18,946 '22 55 15 8 47 0 205,317 19,803 0 88,598 313,719 -44,677 '23 55 13 0 55 0 150,256 14,973 0 82,592 247,821 21,221 '24 55 20 0 55 0 167,333 14,973 0 82,592 264,897 4,144 '25 55 14 0 55 0 120,267 14,973 0 82,592 217,831 51,210 '26 55 16 0 55 0 187,015 14,973 0 82,592 284,579 -15,538 '27 55 16 0 55 0 192,021 14,973 0 82,592 289,585 -20,544 '28 55 13 0 55 0 150,256 14,973 0 82,592 247,821 21,220 YEAR 2022 QTY 11 RESALE $6,500 TOTAL $71,500 MPG Insurance Annual Miles Price/Gallon Proposed Maint. Fleet Cost $183,000 City of Tybee Island - Fleet Planning Analysis $73,00410 Year Savings Fleet Costs Analysis Fleet Mix $8,099 Estimated Current Fleet Equity** Current Fleet Equity Analysis Avg. Sustainable Savings $8,000 $500 16 2019 $7,500 $750 Current Fleet 55 Fleet Growth Proposed Cycle Proposed Fleet 2020 Fuel Info Current Maint. Current Cycle $73.00 13.75 $28,000 Summary 10 Year Savings Estimated Fleet Equity Confidential * Lease Rates are conservative estimates ***Net Cash is the sum of the 10 year savings from the Fleet Planning Analysis and the Estimated Current Fleet Equity **Estimated Current Fleet Equity is based on the current fleet "sight unseen" and can be adjusted after physical inspection 10/22/2018 $256,004Net Cash*** $73,004 $183,000 10 2021 $68,000 $8,500 8 2023 $2,800 10 46% 18% 36% Fuel Maintenance Purchase 171 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 13. First Reading, 10-2018, Article IIA - Disorderly House Nuisance, Sec 22-33 172 1 ORDINANCE NO. 07-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES BY ADDING AN ARTICLE DEFINING AND REGULATING A DISORDERLY HOUSE NUISANCE FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police and home rule powers, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island to define and regulate a disorderly house nuisance, NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that Chapter 22 of the Code of Ordinances of the City of Tybee Island is hereby amended to create a new article to be designated as Article IIA, Disorderly House Nuisance to hereafter read as follows: ARTICLE IIA DISORDERLY HOUSE NUISANCE CODE. SECTION 22-33 GENERAL DEFINITIONS. For the purposes of this Article, the following definitions shall apply: 1. “Dwelling” means a house, duplex, condominium unit, apartment building, mobile home, manufactured home, trailer or any other structure(s) or place(s) used or intended to be used for human habitation, including common areas within the structure when buildings or structures are used for more than one (1) dwelling, and accessory buildings such as garages located on the same Premises. 2. “In or on the premises of any Dwelling” means either within a dwelling or the area within the boundary lines of any real property of the same ownership on which such dwelling is located. 3. “Occupant” means any person who lives in or has possession of, or holds an occupancy interest in, a Dwelling; or any person residing in or frequenting the premises of the Dwelling with the actual or implied permission of the Owner or lessee. 173 2 4. “Owner” means any person, agent, operator, firorm or corporation having a legal or equitable interest in the Dwelling; or one with an our interest recorded in the official records of the state, county or municipality as holding title to the Dwelling; or otherwise having a control of the Dwelling, including the guardian of the estate of any such person, and the executor or administrator of the estate of such person if ordered to take possession of such property by a court. SECTION 22-34 DISORDERLY HOUSE NUISANCE DEFINED. A “Disorderly House Nuisance” is a Dwelling within which, or on the premises of which, any of the following offense(s) have occurred within a three hundred sixty-five (365) day period. 1. One or more felonies or Three (3) misdemeanorsTwo (2) or more felonies or misdemeanors, arising out of separate, and distinct facts and circumstances, as defined by the statutes of the State of Georgia, and/or the ordinances of the City of Tybee Island; or 2. ThreeTwo (3)(2) or more violations of Chapter 10 of the Code of the City of Tybee Island, relating to animals and fowls, arising out of separate and distinct facts and circumstances; or 3. Three (3)Two (2) or more violations of Article II, Article III, or Article IV of Chapter 22 of the Code of the City of Tybee Island, relating to nuisances, property maintenance, and/or noises arising out of separate and distinct facts and circumstances; or 4. Three (3) Two (2) or more violations of Chapter 42 of the Code of the City of Tybee Island, relating to various offenses, arising out of separate and distinct facts and circumstances; or 5. A combination of three (3) two (2) offenses offenses from any of the above categories, arising out of separate and distinct facts and circumstances. SECTION 22-35 VIOLATION. 1. No owner or occupant or manager of any Dwelling shall allow or permit such Dwelling to be, or become, a Disorderly House Nuisance. 2. An owner and/or occupant, as the case may be, shall be deemed to have allowed or permitted a Dwelling to be, or become, a Disorderly House Nuisance, if: 174 3 a. The owner or occupant has personally committed the acts set forth in Section 22-34; or b. Such acts were committed by invitees of the occupant or owner; or c. Such acts were committed by persons attending events, or functions, sponsored, permitted or allowed by the occupant or owner; or d. Such acts were committed by a combination of subsections a, b or c; or e. The owner, occupant and manager, if any, or occupant has or have been provided with the written notice of a Disorderly House Nuisance pursuant to Section 22-36, below, the facts alleged therein are true, and the owner or occupant and/or manager fails or refuses to enter into a Nuisance Abatement Agreement, or after entering into such Agreement, fails to comply with its terms. ANY NOTICE OF ADBATEMENT DECISION OR AGREEMENT AND& THE REQUIREMENTS THEREIN SHALL ATTACH TO THE PROPERTY INVOLVED REGARDLESS OF ANY CHANGE IN OWNERSHIP , OCCUPANCY OR MANAGEMENT AND ANY SUCH AGREEMENT OR DECISION SHALL SO PROVIDE SECTION 22-36 WRITTEN NOTICE OF DISORDERLY HOUSE NUISANCE. No person shall be prosecuted for a violation of Section 22-35 until the Director of Community Development- Zoning and Planning and Economic Director or such similar position as then exists (hereafter “Director”), or his designee, shall serve such person or persons or entity with the notice provided herein, and the person persons, or entity have or has either failed, or refused, to enter into the Nuisance Abatement Agreement, provided for hereinafter, or after entering into such Agreement, the person fails to comply with its provisions. Such Notice may be served on any person by personal service, or in the case of an occupant,who has not been personally served, by restricted mail addressed to the address of the Dwelling, or, in the case of a Non-Occupant Owner, by restricted mail to his/her last known address, or, if none, to the address to which any tax statement is provided to such owner for the Dwelling &and in the case of a property mamnager, to the business address of such manager . Such notice shall contain, at a minimum, the following: 1. That a Disorderly House Nuisance exists, as defined by Section 22-34, at the location specified in the notice. 175 4 2. The date of the commission of the acts which constitute the basis for the Disorderly House Nuisance, the name(s) of the person(s) committing such acts, if known, and all other facts and circumstances that the City relies upon to allege that such acts form the basis for the Disorderly House Nuisanceidentify the offense committed, th e violation time, date &and type and the code section making such conduct or occurrence an offense with the case number, if applicable, and includeing a notice that additional violations of laws or ordinances at the location may result in the suspension or cancellation of a business permit or license to operate a STVR at the location following a hearing or an opportunity for a hearing thereon before the city manager.. 3. The date, time and place where the person is to appear, and meet with the Director or his designee, to participate in the Nuisance Abatement Conference. 4. That failure to appear, or failure to make satisfactory arrangements for an alternative date and time, at the time and place designated in the notice may result in prosecution of a violation of Section 22-35 and the imposition of penalties, as proscribed by the Article and the Code of Ordinances. SECTION 22-37 NUISANCE ABATEMENT CONFERENCE. At the nuisance abatement conference, the Director or his designee, and the owner and/orAnd/or occupant, and/or mamnager shall discuss the facts constituting the Disorderly House Nuisance and shall attempt to agree on specific actions that the owner and/or occupant can take to abate said Disorderly House Nuisance. SECTION 22-38 NUISANCE ABATEMENT AGREEMENT. 1. At the conclusion of the nuisance abatement conference, the Director or his designee shall submit to the owner and/or occupant a proposed written nuisance abatement agreement. If at the conclusion of the conference, the Director or his designee needs more time to draft said proposed agreement, then a follow- up meeting shall be scheduled with the owner and/or occupant, within ten (10) days of the initial conference for submittal and review of the completed proposed nuisance abatement agreement. 2. Any nuisance abatement agreement under this article shall include a list of specific actions and specific schedule of deadlines for said actions to abate the Disorderly House Nuisance. It may also include provisions for a periodic reassessment of the agreement effectiveness, and the procedure for a modification of the agreement. A nuisance abatement agreement or any written modification to said agreement may impose conditions or requirements on the owner and/or occupantand/or manager for a period of twelve(12)twenty-four (24) months from the date of the original agreement entered into by the owner and/or occupant and/or manager and the City. A nuisance abatement agreement may impose one or more of the following conditions or 176 5 requirements on the owner and/or occupant. a. Eviction of identified individuals from the dwelling in question, b. Written notification from the owner and/or occupant occupant and/or tomanager to an identified individual or individuals that they are prohibited from entering onto the Premises of the Dwelling, c. Utilization of written leases containing a provision or provisions requiring eviction for criminal activity, d. The completion of improvements upon the Premises of the Dwelling which have the impact of mitigation of crime, including but not limited to the erection of fences, installation of security devises upon the entrances or increased lighting, e. Any other reasonable condition or requirement designated to abate the Disorderly House Nuisance. 3. Once a proposed written nuisance abatement agreement or written modification to nuisance abatement agreement has been submitted to the owner and/or occupant, and/or manager said owner and/or occupant, and/or manager shall have forty-eight (48) hours to review it and enter into said agreement by signing it and returning it to the the Communiity Development Director or his desinggneeCity Marshall or his designee. SECTION 22-39 COMMENCEMENT OF PROSECUTION. The Director or his designee, may commence prosecution alleging a violation of this Article under the following circumstances: 1. The owner and/or occupant does not attend a conference with the City within the time period described previously. 2. The owner and/or occupant fails or refuses to sign a proposed written nuisance abatement agreement or proposed written modification to said agreement within the prescribed time period set forth in this section. 3. The owner and/or occupant agent subsequently fails or refuses to comply with any conditions or requirements set forth in a nuisance abatement agreement, including any prescribed deadlines for taking particular actions. Sec. 22-39.1. SHORT TERM RENTAL PROPERTIES. Notwithstanding any other provisions of the Code, in the event the property or dwelling in question is a location authorized or permitted for short term vacation rentals, 177 6 the permit and/or occupational tax certificate and/or license for the operation of such location may be revoked for ordinance or other violations of the provisions of this ordinance as as provided herein. Such revocation may occur following a notice being delivered to the owner, occupant and/or agency managing the property from the city manager requiring that an administrative hearing before the manager be held. Following such a hearing, or an effort to hold such a hearing in the event that the owner, occupier, or agent does not appear, the manager is authorized to suspend, revoke, place on probation with restrictions, or take other appropriate action with regard to the permit, occupational tax certificate, or business license for the location. The owner, occupant, or agent may appeal the manager’s decision to the Superior Court of Chatham County but, in the absence of a court order providing otherwise, the decision of the manager goes in force immediately, and an appeal does not act as a supersedeas. At the option of the manager, the procedures of Sec. 34- 3989 may be used to address license revocation proceedings in lieu of the above. SECTION 22-40 ACTION TO ABATE PENALTIES. In addition to prosecution of the offense defined in this Article or pursuing any other remedies available under this Code, the Director or his designee, upon receipt of reliable information that any Dwelling within the corporate limits of the City is being maintained as a Disorderly House Nuisance, may prosecute an action for equitable relief, in the name of the City, to abate the nuisance and to enjoin any person who shall own, rent, or occupy the Dwelling in question from using or permitting its use in violation of the provisions of this ordinance. SECTION 22-41 JUDGMENT. No judgment finding a violation of this ordinance shall be entered against an owner and/or occupant who has, in good faith, endeavored to prevent the nuisance. Any owner and/or occupant who has complied with all conditions or requirements of a nuisance abatement agreement and any modifications to said agreement, as defined by the ordinance, shall be deemed to have endeavored in good faith to prevent the nuisance. SECTION 22-42 PENALTIES. Upon a finding of guilt under this Article, the Court may, in addition to other remedies permitted by the Code, impose a term of probation for a term of up to one (1) year, conditioned on any or all of the following: 1. The completion of improvements upon the Premises of the Dwelling which have the impact of mitigating crime and criminal activity, including but not limited to the erection of fences, installation of security devices or increased lighting; and 2. Requirement of a written lease for occupants which includes provisions requiring eviction for criminal activity; 3. Submitting tenancy lists on a periodic basis to the Police Department; 178 7 4. Posting a cash bond of no less than the minimum fine and up to the amount of the maximum fine for the period of court supervision or conditional discharge imposed by the Court, such bond to be retained by the Court in an interest bearing account and conditioned on successful completion of the period of court supervision on conditional discharge. 5. Any other condition reasonably related to the objective of abating the Disorderly House Nuisance. The paragraph, section, or article numbers referred to herein and the order thereof may be changed or renumbered in the codification process without further action by the Mayor and Council. This Ordinance shall become effective on ________ day of __________________, 201807. ADOPTED THIS DAY OF , 201807. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL 179 8 3091556.1 000572-015436 FIRST READING: SECOND READING: ENACTED: G:\EMH\TYBEE\ORDINANCES\07-2018\Disorderly House Nuisance 05.17.18; as changed 10.24.18 Formatted: Font: 9 pt, Font color: Black Formatted: Font: 7 pt Formatted: Font: 7 pt Formatted: Font: 7 pt Formatted: Font: 7 pt 180 1 ORDINANCE NO. 07-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES BY ADDING AN ARTICLE DEFINING AND REGULATING A DISORDERLY HOUSE NUISANCE FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police and home rule powers, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island to define and regulate a disorderly house nuisance, NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that Chapter 22 of the Code of Ordinances of the City of Tybee Island is hereby amended to create a new article to be designated as Article IIA, Disorderly House Nuisance to hereafter read as follows: ARTICLE IIA DISORDERLY HOUSE NUISANCE CODE. SECTION 22-33 GENERAL DEFINITIONS. For the purposes of this Article, the following definitions shall apply: 1. “Dwelling” means a house, duplex, condominium unit, apartment building, mobile home, manufactured home, trailer or any other structure(s) or place(s) used or intended to be used for human habitation, including common areas within the structure when buildings or structures are used for more than one (1) dwelling, and accessory buildings such as garages located on the same Premises. 2. “In or on the premises of any Dwelling” means either within a dwelling or the area within the boundary lines of any real property of the same ownership on which such dwelling is located. 3. “Occupant” means any person who lives in or has possession of, or holds an occupancy interest in, a Dwelling; or any person residing in or frequenting the premises of the Dwelling with the actual or implied permission of the Owner or lessee. 181 2 4. “Owner” means any person, agent, operator, firorm or corporation having a legal or equitable interest in the Dwelling; or one with an our interest recorded in the official records of the state, county or municipality as holding title to the Dwelling; or otherwise having a control of the Dwelling, including the guardian of the estate of any such person, and the executor or administrator of the estate of such person if ordered to take possession of such property by a court. SECTION 22-34 DISORDERLY HOUSE NUISANCE DEFINED. A “Disorderly House Nuisance” is a Dwelling within which, or on the premises of which, any of the following offense(s) have occurred within a three hundred sixty-five (365) day period. 1. One or more felonies or Three (3) misdemeanorsTwo (2) or more felonies or misdemeanors, arising out of separate, and distinct facts and circumstances, as defined by the statutes of the State of Georgia, and/or the ordinances of the City of Tybee Island; or 2. Three Two (3)(2) or more violations of Chapter 10 of the Code of the City of Tybee Island, relating to animals and fowls, arising out of separate and distinct facts and circumstances; or 3. Three (3)Two (2) or more violations of Article II, Article III, or Article IV of Chapter 22 of the Code of the City of Tybee Island, relating to nuisances, property maintenance, and/or noises arising out of separate and distinct facts and circumstances; or 4. Three (3) Two (2) or more violations of Chapter 42 of the Code of the City of Tybee Island, relating to various offenses, arising out of separate and distinct facts and circumstances; or 5. A combination of three (3) two (2) offenses offenses from any of the above categories, arising out of separate and distinct facts and circumstances. SECTION 22-35 VIOLATION. 1. No owner or occupant or manager of any Dwelling shall allow or permit such Dwelling to be, or become, a Disorderly House Nuisance. 2. An owner and/or occupant, as the case may be, shall be deemed to have allowed Formatted: Indent: Left: 0.71" 182 3 or permitted a Dwelling to be, or become, a Disorderly House Nuisance, if: a. The owner or occupant has personally committed the acts set forth in Section 22-34; or b. Such acts were committed by invitees of the occupant or owner; or c. Such acts were committed by persons attending events, or functions, sponsored, permitted or allowed by the occupant or owner; or d. Such acts were committed by a combination of subsections a, b or c; or e. The owner, occupant and manager, if any, or occupant has or have been provided with the written notice of a Disorderly House Nuisance pursuant to Section 22- 36, below, the facts alleged therein are true, and the owner or occupant and/or manager fails or refuses to enter into a Nuisance Abatement Agreement, or after entering into such Agreement, fails to comply with its terms. ANY NOTICE OF ADBATEMENT DECISION OR AGREEMENT &AND THE REQUIREMENTS THEREIN SHALL ATTACH TO THE PROPERTY INVOLVED REGARDLESS OF ANY CHANGE IN OWNERSHIP , OCCUPANCY OR MANAGEMENT AND ANY SUCH AGREEMENT OR DECISION SHALL SO PROVIDE SECTION 22-36 WRITTEN NOTICE OF DISORDERLY HOUSE NUISANCE. No person shall be prosecuted for a violation of Section 22-35 until the Director of Community Development- Zoning and Planning and Economic Director or such similar position as then exists (hereafter “Director”), or his designee, shall serve such person or persons or entity with the notice provided herein, and the person persons, or entity have or has either failed, or refused, to enter into the Nuisance Abatement Agreement, provided for hereinafter, or after entering into such Agreement, the person fails to comply with its provisions. Such Notice may be served on any person by personal service, or in the case Formatted: Indent: Left: 1.21" Formatted: Indent: Left: 0.5" 183 4 of an occupant, who has not been personally served, by restricted mail addressed to the address of the Dwelling, or, in the case of a Non-Occupant Owner, by restricted mail to his/her last known address, or, if none, to the address to which any tax statement is provided to such owner for the Dwelling &and in the case of a property mamnager, to the business address of such manager . Such notice shall contain, at a minimum, the following: 1. That a Disorderly House Nuisance exists, as defined by Section 22-34, at the location specified in the notice. 2. The date of the commission of the acts which constitute the basis for the Disorderly House Nuisance, the name(s) of the person(s) committing such acts, if known, and all other facts and circumstances that the City relies upon to allege that such acts form the basis for the Disorderly House Nuisanceidentify the offense committed, th e violation time, date &and type and the code section making such conduct or occurrence an offense with the case number, if applicable, and includeing a notice that additional violations of laws or ordinances at the location may result in the suspension or cancellation of a business permit or license to operate a STVR at the location following a hearing or an opportunity for a hearing thereon before the city manager.. 3. The date, time and place where the person is to appear, and meet with the Director or his designee, to participate in the Nuisance Abatement Conference. 4. That failure to appear, or failure to make satisfactory arrangements for an alternative date and time, at the time and place designated in the notice may result in prosecution of a violation of Section 22-35 and the imposition of penalties, as proscribed by the Article and the Code of Ordinances. SECTION 22-37 NUISANCE ABATEMENT CONFERENCE. At the nuisance abatement conference, the Director or his designee, and the owner and/orAnd/or occupant, and/or mamnager shall discuss the facts constituting the Disorderly House Nuisance and shall attempt to agree on specific actions that the owner and/or occupant can take to abate said Disorderly House Nuisance. SECTION 22-38 NUISANCE ABATEMENT AGREEMENT. 1. At the conclusion of the nuisance abatement conference, the Director or his designee shall submit to the owner and/or occupant a proposed written nuisance abatement agreement. If at the conclusion of the conference, the Director or his designee needs more time to draft said proposed agreement, then a follow- up meeting shall be scheduled with the owner and/or occupant, within ten (10) Formatted: Indent: Left: 0.5" Formatted: Indent: Left: 0.71" Formatted: Indent: Left: 0.5", First line: 0" 184 5 days of the initial conference for submittal and review of the completed proposed nuisance abatement agreement. 2. Any nuisance abatement agreement under this article shall include a list of specific actions and specific schedule of deadlines for said actions to abate the Disorderly House Nuisance. It may also include provisions for a periodic reassessment of the agreement effectiveness, and the procedure for a modification of the agreement. A nuisance abatement agreement or any written modification to said agreement may impose conditions or requirements on the owner and/or occupant and/or manager for a period of twelve(12)twenty-four (24) months from the date of the original agreement entered into by the owner and/or occupant and/or manager and the City. A nuisance abatement agreement may impose one or more of the following conditions or requirements on the owner and/or occupant. a. Eviction of identified individuals from the dwelling in question, b. Written notification from the owner and/or occupant occupant and/or tomanager to an identified individual or individuals that they are prohibited from entering onto the Premises of the Dwelling, c. Utilization of written leases containing a provision or provisions requiring eviction for criminal activity, d. The completion of improvements upon the Premises of the Dwelling which have the impact of mitigation of crime, including but not limited to the erection of fences, installation of security devises upon the entrances or increased lighting, e. Any other reasonable condition or requirement designated to abate the Disorderly House Nuisance. 3. Once a proposed written nuisance abatement agreement or written modification to nuisance abatement agreement has been submitted to the owner and/or occupant ,and/or manager said owner and/or occupant, and/or manager shall have forty- eight (48) hours to review it and enter into said agreement by signing it and returning it to the the Communiity Development Director or his desinggneeCity Marshall or his designee. SECTION 22-39 COMMENCEMENT OF PROSECUTION. Formatted: Indent: Left: 0.5" Formatted: Indent: Left: 0.71" Formatted: Indent: Left: 0.71" 185 6 The Director or his designee, may commence prosecution alleging a violation of this Article under the following circumstances: 1. The owner and/or occupant does not attend a conference with the City within the time period described previously. 2. The owner and/or occupant fails or refuses to sign a proposed written nuisance abatement agreement or proposed written modification to said agreement within the prescribed time period set forth in this section. 3. The owner and/or occupant agent subsequently fails or refuses to comply with any conditions or requirements set forth in a nuisance abatement agreement, including any prescribed deadlines for taking particular actions. Sec. 22-39.1. SHORT TERM RENTAL PROPERTIES. Notwithstanding any other provisions of the Code, in the event the property or dwelling in question is a location authorized or permitted for short term vacation rentals, the permit and/or occupational tax certificate and/or license for the operation of such location may be revoked for ordinance or other violations of the provisions of this ordinance as as provided herein. Such revocation may occur following a notice being delivered to the owner, occupant and/or agency managing the property from the city manager requiring that an administrative hearing before the manager be held. Following such a hearing, or an effort to hold such a hearing in the event that the owner, occupier, or agent does not appear, the manager is authorized to suspend, revoke, place on probation with restrictions, or take other appropriate action with regard to the permit, occupational tax certificate, or business license for the location. The owner, occupant, or agent may appeal the manager’s decision to the Superior Court of Chatham County but, in the absence of a court order providing otherwise, the decision of the manager goes in force immediately, and an appeal does not act as a supersedeas. At the option of the manager, the procedures of Sec. 34- 3989 may be used to address license revocation proceedings in lieu of the above. SECTION 22-40 ACTION TO ABATE PENALTIES. In addition to prosecution of the offense defined in this Article or pursuing any other remedies available under this Code, the Director or his designee, upon receipt of reliable information that any Dwelling within the corporate limits of the City is being maintained as a Disorderly House Nuisance, may prosecute an action for equitable relief, in the name of the City, to abate the nuisance and to enjoin any person who shall own, rent, or occupy the Dwelling in question from using or permitting its use in violation of the provisions of this ordinance. SECTION 22-41 JUDGMENT. No judgment finding a violation of this ordinance shall be entered against an owner and/or occupant who has, in good faith, endeavored to prevent the nuisance. Any owner 186 7 and/or occupant who has complied with all conditions or requirements of a nuisance abatement agreement and any modifications to said agreement, as defined by the ordinance, shall be deemed to have endeavored in good faith to prevent the nuisance. SECTION 22-42 PENALTIES. Upon a finding of guilt under this Article, the Court may, in addition to other remedies permitted by the Code, impose a term of probation for a term of up to one (1) year, conditioned on any or all of the following: 1. The completion of improvements upon the Premises of the Dwelling which have the impact of mitigating crime and criminal activity, including but not limited to the erection of fences, installation of security devices or increased lighting; and 2. Requirement of a written lease for occupants which includes provisions requiring eviction for criminal activity; 3. Submitting tenancy lists on a periodic basis to the Police Department; 4. Posting a cash bond of no less than the minimum fine and up to the amount of the maximum fine for the period of court supervision or conditional discharge imposed by the Court, such bond to be retained by the Court in an interest bearing account and conditioned on successful completion of the period of court supervision on conditional discharge. 5. Any other condition reasonably related to the objective of abating the Disorderly House Nuisance. The paragraph, section, or article numbers referred to herein and the order thereof may be changed or renumbered in the codification process without further action by the Mayor and Council. This Ordinance shall become effective on ________ day of __________________, 20072018. ADOPTED THIS DAY OF , 201807. _________________________________ MAYOR ATTEST: 187 8 CLERK OF COUNCIL 188 9 3091745.1 000572-014536 FIRST READING: SECOND READING: ENACTED: G:\EMH\TYBEE\ORDINANCES\07-2018\Disorderly House Nuisance 05.17.18; as changed 10.24.18 Formatted: Font: 9 pt, Font color: Black Formatted: Font: 7 pt Formatted: Font: 7 pt Formatted: Font: 7 pt Formatted: Font: 7 pt 189 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 14. Second Reading, 18-2018, Sec 14-3, Election Officials 190 ORDINANCE NO. 18-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, REGARDING SECTION 14-3 REGARDING ELECTION OFFICIALS WHEREAS, the State Constitution and the City Home Rule powers permit the City to adopt ordinances pertaining to the affairs of the local government; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island, Georgia, Section 14-3 relating to Election Officials. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, Section 14.3 dealing with Election Officials so that hereafter the Section and Code shall read as hereinafter provided. SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 14-3 to be added so that hereafter such section shall read as follows: Sec 14-3 Sec 14.3 ELECTION OFFICIALS The Mayor and Council shall by resolution appoint such election officials as are necessary to comply with the Georgia Municipal Election Code. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgement or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 191 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS ___ DAY OF ________, 2018 ____________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL FIRST READING: __________ SECOND READING: __________ ENACTED: __________ 192 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 15. Second Reading, 19-2018, Sec 14-4, Superintendent to Incur Expenses 193 ORDINANCE NO. 19-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, REGARDING SECTION 14.1 REGARDING SUPERINTENDENT TO INCUR EXPENSES WHEREAS, the State Constitution and the City Home Rule powers permit the City to adopt ordinances pertaining to the affairs of the local government; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island, Georgia, Section 14-4 relating to Superintendent to Incur Expenses. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, Section 14-4 dealing with Sec 14-4 so that hereafter the Section and Code shall read as hereinafter provided. SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 14-3 to be added so that hereafter such section shall read as follows: Sec 14-4 Sec 14-4 Superintendent to Incur Expenses The City is authorized to conduct elections through the Chatham County Board of Elections and pay expenses associated therewith. In the event it is necessary to do so, the election superintendent is authorized to incur expenses in the preparation and conduct ofr an election including the cost of purchasing identification badges for poll officers, the printing of ballots and voter’s certificates, and the purchasing of all other supplies necessary to conduct an election. The superintendent is further authorized to incur all necessary expenses to provide voting booths for the proper conduct of all elections. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgement or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. 194 SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS ___ DAY OF ________, 2018 ____________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL FIRST READING: __________ SECOND READING: __________ ENACTED: __________ 195 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 16. Second Reading, 20-2018, Sec 14-5, Polling Places 196 ORDINANCE NO. 20-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, REGARDING SECTION 14-5 REGARDING DISTRICT; POLLING PLACES WHEREAS, the State Constitution and the City Home Rule powers permit the City to adopt ordinances pertaining to the affairs of the local government; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island, Georgia, Section 14-5 relating to Polling Places. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, Section 14-5 dealing with Polling Places so that hereafter the Section and Code shall read as hereinafter provided. SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 14-3 to be added so that hereafter such section shall read as follows: Sec 14-5 Sec 14-5 Polling Places. The area within the corporate limits of the City shall constitute an election district within the City. Persons shall vote at such locations as may be established by the municipal elections superintendent or the board of elections. All polling places shall be provided with sufficient light and heat. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgement or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. 197 SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS ___ DAY OF ________, 2018 ____________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL FIRST READING: __________ SECOND READING: __________ ENACTED: __________ 198 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 17. Second Reading, 21-2018, Sec 14-9, Notice of Candidacy, Time Periods 199 ORDINANCE NO. 21-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, REGARDING SECTION 14-9 REGARDING NOTICE OF CANDIDACY; TIME PERIODS WHEREAS, the State Constitution and the City Home Rule powers permit the City to adopt ordinances pertaining to the affairs of the local government; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island, Georgia, Section 14-9 relating to Notice of Candidacy; time periods. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, Section 14-9 dealing with Notice of Candidacy; time periods so that hereafter the Section and Code shall read as hereinafter provided. SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 14-3 to be added so that hereafter such section shall read as follows: Sec 14-9 Sec 14-9 Notice of Candidacy; time periods Each candidate or a designee shall file a Notice of Candidacy in the office of the Municipal Clerk of such candidate’s candidacy. (1) In the case of a general election held in an odd-numbered year as provided by State Law as currently existing or as hereinafter amended. (2) In the case of a special election, not earlier than the date of the call and at least 25 days prior to the election or as provided by State Law as currently existing or as hereinafter amended. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgement or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. 200 SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS ___ DAY OF ________, 2018 ____________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL FIRST READING: __________ SECOND READING: __________ ENACTED: __________ 201 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 18. Second Reading, 22-2018, Sec 14-10, Designation of Office Sought; Election of Councilmembers 202 ORDINANCE NO. 22-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, REGARDING SECTION 14-10 REGARDING DESIGNATION OF OFFICE SOUGHT; ELECTION OF COUNCILMEMBERS WHEREAS, the State Constitution and the City Home Rule powers permit the City to adopt ordinances pertaining to the affairs of the local government; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island, Georgia, Section 14-10 relating to Designation of office sought; election of councilmembers. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, Section 14-10 dealing with Designation of office sought; election of councilmembers so that hereafter the Section and Code shall read as hereinafter provided. SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 14-3 to be added so that hereafter such section shall read as follows: Sec 14-10 Sec 14-10 Designation of office sought; election of councilmembers A candidate seeking one of two or more public offices each having the same title and to be filled at the same election by the vote of the same electors shall not designate the specific office he is seeking. The candidates for city council receiving the highest number of lawful votes cast shall be elected as councilmembers of the City. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgement or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. 203 SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS ___ DAY OF ________, 2018 ____________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL FIRST READING: __________ SECOND READING: __________ ENACTED: __________ 204 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 19. Second Reading, 23-2018, Sec 14-18, Time of Regular Election, Succession by Incumbent 205 ORDINANCE NO 23-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, REGARDING SECTION 14-18 REGARDING TIME OF REGULAR ELECTION; SUCCESSION BY INCUMBENT WHEREAS, the State Constitution and the City Home Rule powers permit the City to adopt ordinances pertaining to the affairs of the local government; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island, Georgia, Section 14-18 relating to Time of regular election; succession by incumbent. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, Section 14-18 dealing with Time of regular election; succession by incumbent so that hereafter the Section and Code shall read as hereinafter provided. SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 14-3 to be added so that hereafter such section shall read as follows: Sec 14-18 Sec 14-18. Time of regular election; succession by incumbent. On the first Tuesday in November of each odd-numbered year, beginning in 1983, a regular election shall be held in the City or at such place or places as may be designated for the election of a Mayor when appropriate and/or council members as appropriate. Any incumbent Mayor or incumbent councilmember who shall qualify as a candidate and meet the qualifications to hold such office may be a candidate to succeed himself for office or for office as a member of the City Council. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgement or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. 206 SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS ___ DAY OF ________, 2018 ____________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL FIRST READING: __________ SECOND READING: __________ ENACTED: __________ 207 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 20. Resolution, 2018-01, Charter Changes 208 RESOLUTION 2018-01 A RESOLUTION REQUESTING LOCAL LEGISLATION TO UPDATE THE CHARTER OF THE CITY OF TYBEE ISLAND AS DESCRIBED HEREIN BE IT RESOLVED by Mayor and Council of the City of Tybee Island, in open meeting, as follows: WHEREAS, the City of Tybee Island is a duly organized municipality existing under the laws of the State of Georgia; and WHEREAS, the City has from time to time held council seats declared vacant; and WHEREAS, currently under Section 5.18 of the Charter, the council elects a member to fill any vacancy; and WHEREAS, the council would like for the people to be able to choose who represents them where more than two years of time is left by any vacancy; and WHEREAS, doing so would require amending the Charter and constitute a change in the manner of electing council members to fill vacancies; and WHEREAS, the City desires to make this change in the Charter giving the people the ability to choose their representatives in case of such vacancy; and WHEREAS, the City previously changed its voting structure by requesting and having secured local legislation authorizing the City to convert their elections from two year cycles of all offices to staggered four year terms; and WHEREAS, the City amended the Charter, Section 5.12, which now provides for four year terms on a staggered basis; and WHEREAS, as a result of such changes, additional provisions of the Charter need clarification and/or a revision so as to be clear and consistent, NOW, THEREFORE, be it resolved by the Mayor and Council in open meeting that the local legislative delegation be requested to adopt an Act repealing Section 5.18 of the Charter and amending so that hereinafter it will read as follows: Section 2.12. Vacancies; filling of Vacancies, shall also be amended so as to provide as follows: Section 2.12. Vacancies, filling of vacancies. (a) Vacancies. The office of Mayor or council member shall become vacant upon the occurrence of any event specified by the Constitution of the State of Georgia, Title 45 of the Official Code of Georgia Annotation [O.C.G.A 45-1-1 et seq], or such other applicable laws as are or may hereafter be enacted. (b) Filling of vacancies. A vacancy in the office of Mayor or council member shall be filled for the remainder of the unexpired term, if any, as provided in Sec. 5.18 of this Charter. 209 IT IS FURTHER RESOLVED that the local legislative delegation be requested to adopt an Act repealing Section 2.33 of the Charter, selection and powers and duties of mayor pro tem, so as to be consistent with four year terms (or to be determined every two years) and provide as follows: 2.33. Selection and powers and duties of mayor pro tem. At the first regular meeting of the City Council following the regular election of the Mayor every four years, the council shall select one of its members as mayor pro tem. During the absence or physical or mental disability of the Mayor for any cause, the mayor pro tem, or in the mayor pro tem’s absence or disability for any reason, anyone of the councilmembers chosen by a majority vote of the city council, shall be clothed with all the rights and privileges of the Mayor and shall perform the duties of the office of the Mayor so long as such absence of disability shall continue. Any such absence or disability shall be declared by a majority vote of all councilmembers. The mayor pro tem or selected council member shall sign all contracts and ordinances in which the Mayor has a disqualifying financial interest as provided in Section 2.14 of this Charter. OR At the first regular meeting of the City Council following any regular election of council members, the Council shall select one of its members, including those mid=term and newly elected members, as mayor pro tem. During the absence or physical or mental disability of the Mayor for any cause, the mayor pro tem, or in the mayor pro tem’s absence or disability for any reason, anyone of the councilmembers chosen by a majority vote of the city council, shall be clothed with all the rights and privileges of the Mayor and shall perform the duties of the office of the Mayor so long as such absence or disability shall continue. Any such absence or disability shall be declared by a majority vote of all councilmembers. The mayor pro tem or selected council member shall sign all contracts and ordinances in which the Mayor has a disqualifying financial interest as provided in Section 2.14 of the Charter. IT IS FURTHER RESOLVED that the local delegation be requested to adopt an Act revising Section 5.11, regular elections; time for holding, so as hereafter it will read as follows: 5.11. Regular elections; time for holding. In odd numbered years, on the Tuesday next following the first Monday in November, and biannually thereafter, a regular election shall be held in the City of Tybee Island such other place or places as the council may designate for the election of the appropriate number of council members, who shall have the qualifications specified in this Chapter to hold such office. An incumbent Mayor or incumbent Councilmember who shall qualify as a candidate and meet the qualifications to hold such office may be a candidate to succeed himself or herself for such office or for office as a member of the City Council. As provided in Sec 5.12, the Mayor is elected to four-year terms and the mayoral election will accompany the election on the Tuesday next following the first Monday in November in odd numbered years by four year terms. Section 5.17, nondesignation of specific office by candidate; highest vote elects, shall also be amended so as to provide as follows: Section 5.17. Nondesignation of specific office by candidate; highest vote elects. A candidate seeking one of two or more public offices each having the same title and to be filled at the same election by the vote of the same electors shall not designate the specific office he or she is seeking. The candidates for city council receiving the highest number of lawful votes cast shall be elected as the councilmembers of the City of Tybee Island. 210 5.18 Filling vacancy in office of Mayor or Council Member. Sec 5.18 – Filling Vacancy in Office of Mayor or Councilmembers. Should during the term of office to which elected, the Mayor or any councilmember die, resign, remove or change residence beyond the city limits of the municipality, or otherwise fail to meet all the all the qualifications prescribed in the Charter for the particular office held at the time, the office of such person shall thereby become, and thereupon be declared, vacant; and in case of vacancy in the office of mayor or of any councilmember from any cause whatsoever other than expiration of the term of office, the Mayor and remaining members of the council, or the remaining members of the council, as t he case may be, shall elect within 30 days after the vacancy occurs a qualified person to fill the vacant office; provided, (a) If the vacancy to be filled is the position of mayor, the person elected by the remaining members of council shall serve the full remaining term; If the vacancy to be filled is the office of Mayor, the office shall be assumed and filled by the Mayor pro tem elected by the Mayor and councilmembers pursuant to Section 2.33. The council seat vacated by the former councilmember/Mayor pro tem shall be vacant and the vacant council seat shall be filled as provided in this section and (b) If the vacancy to be filled is the office of a council member, the person elected by the mayor and remaining members of council shall serve until the organizational meeting of the new year following the general municipal election after the office became vacant; provided further, if in the event more than twenty six (26) months remain of the term of office as of the date the office became vacant, then in that event the candidate for council member who places fourth in the general municipal election following the vacancy shall have been elected to serve the remaining two years of the term beginning at the organizational meeting of the new year following the general municipal election. (c) In any instance or circumstance where the other provisions hereof do not provide for a contingency such that an office would be vacant, the remaining elected officials shall elect a qualified individual (s) to assume the office then vacant within thirty (30) days of the vacancy involved. Formatted: Indent: Left: 0.3", First line: 0" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" 211 SO RESOLVED, this the _____ day of ____________ 218. CITY OF TYBEE ISLAND, GEORGIA By: _______________________ Jason Buelterman, Mayor ATTEST: By: _______________________ City Clerk Tybee/Resolution/2018/Charter Changes 212 RESOLUTION 2018-01 A RESOLUTION REQUESTING LOCAL LEGISLATION TO UPDATE THE CHARTER OF THE CITY OF TYBEE ISLAND AS DESCRIBED HEREIN BE IT RESOLVED by Mayor and Council of the City of Tybee Island, in open meeting, as follows: WHEREAS, the City of Tybee Island is a duly organized municipality existing under the laws of the State of Georgia; and WHEREAS, the City has from time to time held council seats declared vacant; and WHEREAS, currently under Section 5.18 of the Charter, the council elects a member to fill any vacancy; and WHEREAS, the council would like for the people to be able to choose who represents them where more than two years of time is left by any vacancy; and WHEREAS, doing so would require amending the Charter and constitute a change in the manner of electing council members to fill vacancies; and WHEREAS, the City desires to make this change in the Charter giving the people the ability to choose their representatives in case of such vacancy; and WHEREAS, the City previously changed its voting structure by requesting and having secured local legislation authorizing the City to convert their elections from two year cycles of all offices to staggered four year terms; and WHEREAS, the City amended the Charter, Section 5.12, which now provides for four year terms on a staggered basis; and WHEREAS, as a result of such changes, additional provisions of the Charter need clarification and/or a revision so as to be clear and consistent, NOW, THEREFORE, be it resolved by the Mayor and Council in open meeting that the local legislative delegation be requested to adopt an Act repealing Section 5.18 of the Charter and amending so that hereinafter it will read as follows: Section 2.12. Vacancies; filling of Vacancies, shall also be amended so as to provide as follows: Section 2.12. Vacancies, filling of vacancies. (a) Vacancies. The office of Mayor or council member shall become vacant upon the occurrence of any event specified by the Constitution of the State of Georgia, Title 45 of the Official Code of Georgia Annotation [O.C.G.A 45 -1-1 et seq], or such other applicable laws as are or may hereafter be enacted. (b) Filling of vacancies. A vacancy in the office of Mayor or council member shall be filled for the remainder of the unexpired term, if any, as provided in Sec. 5.18 of this Charter. 213 IT IS FURTHER RESOLVED that the local legislative delegation be requested to adopt an Act repealing Section 2.33 of the Charter, selection and powers and duties of mayor pro tem, so as to be consistent with four year terms (or to be determined every two years) and provide as follows: 2.33. Selection and powers and duties of mayor pro tem. At the first regular meeting of the City Council following the regular election of the Mayor every four years, the council shall select one of its members as mayor pro tem. During the absence or physical or mental disability of the Mayor for any cause, the mayor pro tem, or in the mayor pro tem’s absence or disability for any reason, anyone of the councilmembers chosen by a majority vote of the city council, shall be clothed with all the rights and privileges of the Mayor and shall perform the duties of the office of the Mayor so long as such absence of disability shall continue. Any such absence or disability shall be declared by a majority vote of all councilmembers. The mayor pro tem or selected council member shall sign all contracts and ordinances in which the Mayor has a disqualifying financial interest as provided in Section 2.14 of this Charter. OR At the first regular meeting of the City Council following any regular election of council members, the Council shall select one of its members, including those mid=term and newly elected members, as mayor pro tem. During the absence or physical or mental disability of the Mayor for any cause, the mayor pro tem, or in the mayor pro tem’s absence or disability for any reason, anyone of the councilmembers chosen by a majority vote of the city council, shall be clothed with all the rights and privileges of the Mayor and shall perform the duties of the office of the Mayor so long as such absence or disability shall continue. Any such absence or disability shall be declared by a majority vote of all councilmembers. The mayor pro tem or selected council member shall sign all contracts and ordinances in which the Mayor has a disqualifying financial interest as provided in Section 2.14 of the Charter. IT IS FURTHER RESOLVED that the local delegation be requested to adopt an Act revising Section 5.11, regular elections; time for holding, so as hereafter it will read as follows: 5.11. Regular elections; time for holding. In odd numbered years, on the Tuesday next following the first Monday in November, and biannually thereafter, a regular election shall be held in the City of Tybee Island such other place or places as the council may designate for the election of the appropriate number of council members, who shall have the qualifications specified in this Chapter to hold such office. An incumbent Mayor or incumbent Councilmember who shall qualify as a candidate and meet the qualifications to hold such office may be a candidate to succeed himself or herself for such office or for office as a member of the City Council. As provided in Sec 5.12, the Mayor is elected to four-year terms and the mayoral election will accompany the election on the Tuesday next following the first Monday in November in odd numbered years by four year terms. Section 5.17, nondesignation of specific office by candidate; highest vote elects, shall also be amended so as to provide as follows: Section 5.17. Nondesignation of specific office by candidate; highest vote elects. A candidate seeking one of two or more public offices each having the same title and to be filled at the same election by the vote of the same electors shall not designate the specific office he or she is seeking. The candidates for city council receiving the highest number of lawful votes cast shall be elected as the councilmembers of the City of Tybee Island. 214 5.18 Filling vacancy in office of Mayor or Council Member. Sec 5.18 – Filling Vacancy in Office of Mayor or Councilmembers. Should during the term of office to which elected, the Mayor or any councilmember die, resign, remove or change residence beyond the city limits of the municipality, or otherwise fail to meet all the all the qualifications prescribed in the Charter for the particular office held at the time, the office of such person shall thereby become, and thereupon be declared, vacant; and in case of vacancy in the office of mayor or of any councilmember from any cause whatsoever other than expiration of the term of office, the Mayor and remaining members of the council, or the remaining members of the council, as t he case may be, shall elect within 30 days after the vacancy occurs a qualified person to fill the vacant office; provided, (a) If the vacancy to be filled is the office of Mayor, the office shall be assumed and filled by the Mayor pro tem elected by the Mayor and councilmembers pursuant to Section 2.33. The council seat vacated by the former councilmember/Mayor pro tem shall be vacant and the vacant council seat shall be filled as provided in this section (b) If the vacancy to be filled is the office of a council member, the person elected by the mayor and remaining members of council shall serve until the organizational meeting of the new year following the general municipal election after the office became vacant; provided further, if in the event more than twenty six (26) months remain of the term of office as of the date the office became vacant, then in that event the candidate for council member who places fourth in the general municipal election following the vacancy shall have been elected to serve the remaining two years of the term beginning at the organizational meeting of the new year following the general municipal election. (c) In any instance or circumstance where the other provisions hereof do not provide for a contingency such that an office would be vacant, the remaining elected officials shall elect a qualified individual (s) to assume the office then vacant within thirty (30) days of the vacancy involved. SO RESOLVED, this the _____ day of ____________ 218. 215 CITY OF TYBEE ISLAND, GEORGIA By: _______________________ Jason Buelterman, Mayor ATTEST: By: _______________________ City Clerk Tybee/Resolution/2018/Charter Changes 216 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 21. Bubba Hughes Ante Litem - John Dowell 217 218 219 220 221 222 223 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Backup material for agenda item: 23. Development Authority/Main Street Minutes 224 TIDA/MS BOD approved: 9/19/18 Page 1 of 3 TYBEE ISLAND DEVELOPMENT AUTHORITY / MAIN STREET BOARD OF DIRECTORS MONTHLY MEETING Meeting Minutes: August 22, 2018 Vision: To improve the quality of life for those that live, work, and visit Tybee Island and enhance the cultural experience while preserving the community's barrier island heritage. The Mission of the Tybee Island Development Authority / Main Street Program is to: - facilitate efforts to revitalize, redevelop, and enhance that which improves the quality of life ; - create a sense of place and improve the quality of life for residents, business owners, and visitors using the Main Street Four Point Approach; - encourage quality economic growth and development while preserving Tybee Island's unique architectural and community heritage; - support and encourage the arts as a cultural endeavor and economic engine on the Island. ATTENDANCE (Present) Director: Sarah Bernzott, Marianne Bramble, Vicki Hammons, Julie Livingston, Ted Lynch Ex-Officio Director: Tim Arnold, Angela Caldwell, Kelly Swope Program City Staff: Chantel Morton Guest: Shawn Gillen, Janice Hayden (Absent) Director: Diane Kaufman, Steve Kellam Ex-Officio Director: Melissa Memory CALL TO ORDER Ted called the meeting to order at 6pm. DEVELOPMENT AUTHORITY / MAIN STREET BOARD OF DIRECTORS MINUTES Motion was made by Julie, which was seconded by Vicki, to approve the minutes of the Tybee Island Development Authority / Main Street Board of Directors June 20, 2018 meeting minutes. Motion carried. EX-OFFICIO STATUS UPDATE Chantel shared that Melissa and she spoke via phone the other day. Melissa is interested in changing her ex-officio status to be a representative for the National Parks Services through her work instead of being the Tybee Tourism Council liaison. This will benefit the program’s work pertaining to cultural/historic aspects. Motion was made by Marianne, which was seconded by Vicki, to approve Melissa Memory as ex- officio representative for NPS/historical aspects instead of the Tybee Tourism Council. Motion carried. GUEST DISCUSSION (OTHER BUSINESSES) City Manager, Shawn Gillen, provided an update regarding the string lights that had been hung and taken down, the schedule for power washing downtown sidewalks weekly, and confirmed the trash containers were installed per the locations provided. Shawn also discussed Councilperson Doyle’s request for the Christmas tree to permanently stay planted on the side of the 16th Street beach crossover. He requested input from directors. Discussion ensued regarding the tree obstructing the view of the ocean horizon, that the tree would be considered invasive and not natural to the area, how that would impact the excitement of having a Christmas tree, and other concerns. An inquiry was made regarding Department of Natural Resources consideration. Shawn appreciated everyone’s input and will convey that this is not a good time to move forward. 225 TIDA/MS BOD approved: 9/19/18 Page 2 of 3 Shawn also explained that he has been working on finding out who could repaint/recoat the city seal on the roundabout and is looking for director’s guidance about aesthetically improving the area around the roundabout where white rock and marsh grass is currently. He asked for suggestions from directors. Directors suggested ceramic or tempered titles that are colors descriptive of the island and using plants as appropriate that complement the plants that are hanging in the self-watering flower baskets on the light posts along Tybrisa. Shawn will talk with Thomas & Hutton engineering and arrange a meeting with Chantel to discuss the plants. BEST PRACTICES FOR MEETINGS AND MEMBERS AND ADDENDUM Chantel reviewed the Best Practices for Meetings and Members and the Addendum documents that directors were emailed for reviewing and signing. Sarah inquired about the attendance bullet point. Marianne inquired about the decisions by a majority vote bullet point. Discussion ensued and Chantel requested that forms be returned within the week. FAÇADE IMPROVEMENT GRANT Chantel presented a Façade Improvement Grant application from Salt Island Fish & Beer at 101 Lovell Avenue for a 50% match of $1,115 for improvements to their front door, paint and signage. She explained that since the building is 50+ years of age, the Historic Preservation Commission (HPC) has reviewed the request. The HPC has made a recommendation that the grant request for Salt Island Fish & Beer be approved by the Development Authority/Main Street Board of Directors. Ted made a motion, which was seconded by Julie, to approve the recommendation made by the HPC that the Development Authority/Main Street Board of Director approve the grant request of $1,115. Vicki noted that requests for building that are 50+ years of age should still be reviewed by the board or design committee prior to a recommendation from the HPC. The motion carried. 2018-19 WORK PLAN/COMMITTEE UPDATE Historic Preservation and Education Vicki provided the latest update regarding the text amendment for design standards in the South End Overlay District. The amendment has been reviewed by planning commission two times, has been reviewed by city council, and will return to planning commission one more time before it is brought before city council again. The core committee has been working with staff and the consultants to ensure the document is representative of Tybee’s character and thorough. Julie shared that a main obstacle is the standard that address new construction. There may be a need to take smaller steps until the big picture can be fully accepted and approved. Ecotourism and Active Lifestyle Directors discussed the bike path signage, interpretive signs for the path through Memorial Park, and public safety concerns. Image Campaign Ted confirmed that the Merchant Meetup has been moved to September 12 at 9:30am. Kelly and Ted will discuss survey ideas with Chantel and Ted will discuss with me rchants at the meeting on the 12th. Ongoing Outreach & Events Chantel confirmed that Julie was able to connect her with Spec and he confirme d he will play at Community Day from 3p – 5pm. Sarah will follow up with Polly Cooper. Chantel encouraged directors to like and share the Community Day FB posts. Sarah encouraged directors to spread the word to merchants about participating this year. Sarah and Chantel confirmed that the last Movies in the Park event was well attended and that the summer series went well. 226 TIDA/MS BOD approved: 9/19/18 Page 3 of 3 DEVELOPMENT AUTHORITY – FAÇADE IMPROVEMENT GRANT BUDGET Ted reviewed that Chantel and he have met with the city manager, assistant city manager, and finance director about setting up a bank account specifically for the Development Authority. This account would be for the city to transfer the $1500 donation that has been rolled over year to year and the $20000 that the city has allocated this year for the program to use for the façade improvement grant. Ted confirmed that once a memo of understanding or agreement is finalized, SunTrust Bank will open an acc ount for the city’s Development Authority. He as Chairperson and Vicki as the Vice Chair will be the two signers on the account. OTHER BUSINESS Sarah confirmed that a promotions committee meeting with Jack will be arranged to discuss his previous presentation to directors about Beach Bum Parade. This meeting will be so he can explain in detail what help he wants in order to determine what recommendation can be brought to the board for consideration. PARTNER UPDATES Janice shared that the Historical Society has finalized their strategic plan. Tim shared that the next Beach Cleanup will be September 15 in conjunction with International Ocean Conservancy Day from 9am – 11am. ADJOURN The meeting adjourned at 7:05pm. 227