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Home My Public Portal About10/14/2008® City of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn ,cityoP¢reencastte com Teresa P. Glenn Clerk Treasurer Greencastle Common Council Regular Meeting Minutes October 14, 2008 7:00 P.M. Greencastle City Hall Call to Order; Roll Call A. Mayor Murray called the meeting to order at 7:00 PM. Upon roll call, present were Councilors John Lanie, Jinsie Bingham, Mark Hammer, Terry J. Smith, and Adam Cohen. II. Public Petitions and Comments A. None heard. III. Special Requests A. Trick or Treating Hours 1. Motion by Terry J. Smith to have trick or treating on Friday, October 31, ® 2008 from 5:00 PM to 8:00 PM, second by John Lanie, unanimous approval. IV. Department Reports A. Cemetery — Ernie Phillips 1. Present to update Council on Memorial Garden Project. B. Engineer — C. Fire Department — Bill Newgent 1. Present to update Council on new training grant monies received and use of those dollars. A flashover chamber and simulation car burning training apparatus. Presented Council with Fire Prevention schedule. Discussion regarding false alarm runs to DePauw and other areas. Shared information regarding new 800 MHz radios and will be moving to full time on these radios effective November 1, 2008. D. Park and Recreation — Rod Weinschenk 1. Present to discuss projects at Big Walnut Sports Park done by volunteers. Updated Council regarding filling Assistant Superintendent's position. Shelter #1 is being refurbished through volunteers from Friends of the Park and Area 30. At 8:30 PM this evening is the last softball game of the season. Councilor Terry J. Smith thanked Rod for opening up the pool for Res -Care residents. E. Planner— Shannon Norman 1. Present to update Council on projects. Peebles and Sears are open now and Shoe Sensation will begin working and open soon. Sonic has cleared tech review and site work should begin any day. College Corner liquor 4 store paper work is in the works. Demolition of old store should be done by • December 1, 2008. Working with Mayor and INDOT on South Street Project. Continued work on potential stop light at First Street. Will be attending Planners Association meeting at the end of this week. F. Police Department — Tom Sutherlin 1. Present. Shared with Council that he and other employees are training with new record management system. Will be hosting hunter education with Indiana Dept. of Conservation free of charge to citizens in the County. Currently using the 800 MHz radios and seems to be going well. G. Department of Public Works — Brad Phillips 1. Sidewalk and Overlay projects are going on now. Will begin leaf pick up in November. One truck ready for snow season. Have 325 tons of clear lane. Councilor Bingham thanked Brad for the striping at the Cemetery lot. H. Wastewater Department — George Russell 1. North Jackson Street lifts station update. I. Water Works — George Russell 1. Present. Shared update on water loss and the leak that was found was equal to filling city pool every day. $30,000 per year additional cost each to water and waste water department. This month's loss was 9% compared to between 19% and 20% loss previous months this year. Question regarding tap permits up. Will investigate why and report next meeting. J. City Attorney - Laurie Robertson Hardwick 1. Present. Doing contract and bidding for City. People Pathways moving • ahead and hope to have completed by next meeting. V. Approval of Minutes A. Regular Meeting September 9, 2008 B. Special Session September 25, 2008 1. Motion by Mark Hammer to approve with correction to spelling of "herd ", second by Adam Cohen, unanimous approval. VI. New Business A. Discussion regarding Council appointment to Community Forward committee 1. Mayor asked Council for one appointment to this committee. Discussion. Adam Cohen shared he is interested in this appointment, by consensus Adam Cohen will be appointment to this committee. B. Discussion regarding Elected Officials Salaries. 1. Mayor Murray asked Council to allow salaries to be frozen due to the uncertainties of property tax revenue for next year. C. Request to move November Council meeting date due to Veteran's Day. 1. Motion to approve date change to November 10, 2008 by Mark Hammer, second by John Lanie, unanimous approval. VII. Approval of City Claims A. Motion by Mark Hammer to approve claims as presented, second by John Lanie, unanimous approval. ® VIII. Reports Page 2 of 3 A. Mayor's Report 1. Discussion about the relative darkness on various streets by BZA Board. Asking Council to take a look in their areas and we will try to identify these areas and address them. B. Clerk- Treasurer's Report 1. Still waiting on tax revenue no update. C. Councilors 1. Mark Hammer asked about new downtown lighting. Mayor Murray shared that there will be 29 new posts downtown. Brought to his attention that there is possibly one resident who is considering a wind turbine for their residence. Mayor Murray shared that we are aware of this and are looking at other cities that are doing this. Planner Norman shared that this individual is looking into wind energy as well as solar. Each zoning district has its own accessory use and this will be addressed as this progresses. 2. Jinsie Bingham thanked Mayor Murray for representing the city at the President of DePauw University's inauguration. New email address J insie(a)cinergymetro. net • C 1 IX. Adjournment A. Motion by Mark Hammer to adjourn at 8:30 PM, second by Jinsie Bingham, unanimous approval. Susan V. Murray, Mayor ATTEST: �Wv Teresa P. Glenn, C erk Tr urer Page 3 of 3