HomeMy Public PortalAboutOrd 071 Copy Inspect Fees
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First Published in the Daily Reporter this J':'Zh day of
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, 1984.
THE CITY OF BEL AIRE, KANSAS
ORDINANCE NO. ? I
AN ORDINANCE ESTABLISHING FEES TO BE CHARGED TO PERSONS FOR ACCESSING
AND/OR COPYING OPEN PUBLIC RECORDS.
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF BEL AIRE, KANSAS:
SECTION 1: STATEMENT OF PURPOSE, REVIEW. It is the purpose of this Ordinance to
establish reasonable fees and charges for the provision of access to or copies of
open public records in the possession of the City to avoid the necessity of using
general public funds of the City to subsidize special services and benefits to a
record requester. The official record custodian shall periodically recommend to
the Governing Body such changes in this Ordinance as may be necessary to secure
this purpose.
SECTION 2: INSPECTION FEE.
a. Where request has been made for inspection of any open public record
which is readily available to the record custodian, there shall be no inspection
fee charged to the requester.
b. In all cases not covered by subsection (a) of this section, a record
inspection fee may be charged at the rate of $6.00 per hour per employee engaged
in the record search.
SECTION 3: COPYING FEE.
a. A fee of fifty cents (50~) per page shall be charged for photocopying
public records, such fee to cover the cost of labor, materials and equipment.
b. For copying any public records which cannot be reproduced by the
City's photocopying equipment, the requester shall be charged the actual cost
to the City, including staff time, in reproducing such records.
SECTION 4: PREPAYMENT OF FEES.
a. A record custodian may demand prepayment of the fees established by
this Ordinance whenever he or she believes this to be in the best interest of the
City. The prepayment amount shall be an estimate of the inspection and/or copying
charges accrued in fu11fi11ing the record request. Any overage or underage in
the prepayment shall be settled prior to inspection of the requested record or
delivery of the requested copies.
b. Prepayment of inspection and/or copying fees shall be required whenever,
in the best estimate of the record custodian, such fees are estimated to exceed
$5.00.
c. Where prepayment has been demanded by the record custodian, no record
shall be made available to the requester until such prepayment has been made.
SECTION 5: PAYMENT. All fees charged under this Ordinance shall be paid to the
custodian of the records inspected and/or copied unless the requester has estab-
lished an account, for purposes of billing and payment, with the City. All fees
received shall be paid to the City Treasurer not less than monthly.
SECTION 6: EFFECTIVE DATE. This Ordinance shall take effect and be in force
from and after its publication in the official city newspaper.
Passed by the City Council this ~ day of
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, 1984.
the Mayor this 3~ day of bAA~/lA~ , 1984.
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MAYOR
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CITY CL~