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Home My Public Portal AboutTBM 2002-06-19DATE: Wednesday, June 19, 2002 MEETING: Board of Trustees Regular Meeting PLACE: Town Hall Board Room PRESENT Board: Staff: Others: FRASER BOARD OF TRUSTEES MINUTES Mayor Dennis Soles; Mayor Pro Tem Mike Rantz; Trustees: Pat Howlett, Donn Manly, Vesta Shapiro and Steve Sumrall Community Development Director Jeff Durbin, Public Works Director Allen Nordin and Town Clerk Molly McCandless see attached list Mayor Soles called the meeting to order at 7:02 p.m. Trustee Manly moved, and Trustee Howlett seconded the motion approving the Minutes of the 06/05/02 regular meeting as presented. Motion carried: 6 -0 3. Open Forum a) US Forest Service update Craig Magwire, District Ranger Sulphur District Ranger Craig Magwire updated the Board on a number of concerns he felt were pertinent to the Fraser community. He outlined the details of the fire ban and fire prevention and suppression. They would like to make prevention a collaborative project and the Board was supportive. Ranger Magwire said the Experimental Forest situation is still being examined and the USFS is looking intently at the sledding hill. He believes two basic questions about the sledding hill must be asked and answered, in this order: 1) Can we make that site safe? and 2) If so, can we get someone in there to manage it? In response to Board questions about the need to oversee public safety in all wilderness situations, Ranger Magwire stated that it is matter of degrees. The level of care at a site where the public is invited is the issue in this case. Extensive discussion took place regarding this matter. Ranger Magwire acknowledged the assistance of the Headwaters Trail Alliance, Adopt a Trail, the Fraser Valley Partnership for Trails, WPRA and Rendezvous. He reiterated that he and the USFS are proponents of use of the national forests. 4. Public Hearings a) Rendezvous John's Property Annexation continued a) Transmitted Items 1. April sales tax report; revised report distributed 2. May Sheriff's report 3. National Forest fire ban order 4. Letter from Stan Cazier 5. GC historical Assoc. invitation 6. Letter to NWCCOG 7. Letter to MWE d) There will be a seminar on the I Code July 24 and 25. Board of Trustees Minutes 06/19/02 Page 2 Trustee Shapiro moved, and Mayor Pro Tem Rantz seconded the motion to open the Public Hearing. Motion carried: 6 -0. CDD Durbin distributed a letter from Rendezvous requesting a three -month extension for this item. There was a great deal of evaluation of the best date for continuance or re- submittal of this item. Trustee Howlett moved, and Trustee Shapiro seconded the motion to continue the Public Hearing on the John's Property Annexation to the September 18, 2002 regular meeting of the Board. Motion carried: 6 -0 Rendezvous Project Manager Jack Bestall reiterated an invitation to their Open House on June 27. 5. Action Items None 6. Discussion Items None 7. Staff Choice b) CDD Durbin distributed copies of a letter he wrote to the Grand County Housing Authority regarding incomplete work at Fox Run. c) CDD Durbin suggested the Board members may want to speak with their counterparts in Winter Park about their interactions with Intrawest. e) Owners of Elk Creek South will be doing some approved grading on that property. Board of Trustees Minutes 06/19/02 Page 3 f) There was a brief update on the Koelbel sewer line installation and the fact that Xcel is not going to be able to put their high pressure gas line in the same trench. g) The East Grand Fire District is taking exception to being billed for water and sewer. Board consensus: everyone pays. h) PWD Nordin has been asked by several different organizations for treated Town water. This includes water to be stored in tanks for fire mitigation and water accessed from hydrants for the rodeo grounds. Following discussion, the Board consensus: the Town does not sell or give away treated water. This is a new policy for some organizations who have been provided water in the past. i) There was some discussion of Mountain Parks Electric service to the proposed new carwash at Conoco. The undergrounding of portions of line was reviewed. j) TC McCandless informed the Board that "get well" cards had been sent from the Board and staff to Anne Mudgett at St. Anthony Central and Helen Brown at home. k) PWD Nordin updated the Board on the proposed dates for Grand County Road 86 Bridge to begin work on repair of the CR 8 bridge. 1) PWD Nordin also updated the Board on the work he is doing to repair water leaks in Town. m) PWD Nordin stated the Town recently underwent a water and system inspection by the Colorado Dept. of Health and Environment. This inspection, which is done every three years, yielded a positive report and some good information. n) In response to a question by Trustee Howlett, it was reiterated that Connie Clayton's ditch problem will be addressed by August 1. 8. Board Choice a) Trustee Shapiro asked PWD Nordin about the state of the Town's fire hydrants. PWD Nordin said that all are in working order except one which is being repaired. They probably will not be flushed this year because of drought conditions. The Board agreed this is practical. b) Trustee Shapiro inquired about repair of the gap between the new block wall and the asphalt at Conoco. PWD Nordin said a retaining wall will be installed in that space, but the contractor has been unavailable. Board of Trustees Minutes 06/19/02 Page 4 c) Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to move the regular Board meeting scheduled for July 3, 2002 to July 10, 2002. Motion carried: 6 -0 d) Mayor Pro Tem Rantz asked about the status of paving on Doc Susie. Fraser Sanitation representatives Dennis Soles and Steve Sumrall stated that the sewer line work is done on Doc Susie and, as far as they are concerned, it is ready to be paved. PWD Nordin still have some concerns about the `readiness' of the location and a contractor is still being sought. e) Mayor Pro Tem Rantz wants the Board to encourage all citizens and visitors to conserve water and play an active role in fire prevention. f) Mayor Soles, Mayor Pro Tem Rantz and Trustee Shapiro are particularly in favor of not having the Safeway second access except for emergency vehicles. Different ideas for the road were mentioned. g) Trustee Howlett mentioned that several businesses in Fraser and Winter Park were robbed during the night of Sunday, June 16. He has questions about the level of police presence in Town. Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to adjourn. Motion carried: 6 -0. Meeting adjourned at 9:38 p.m. A A L. lA A Molly M andless, Town Clerk TOWN OF FRASER "Icebox of the Nation" P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726 -5491 FAX Line: (970) 726 -5518 E -Mail: fraser@rkymtnhi.com Town of Fraser 9 sign -in sheet Town Board Meeting Name 0,i( c &67A.LL Address (physical post office) A'1 /WIPES 7' i 1 fo )Qp/ Z VG