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HomeMy Public PortalAbout2024.03.21 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting The Evergreen Hotel McCall 210 N. Third Street March 21, 2024 Ca11 to Order and Roll Ca11 Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:38 p.m. Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Thrower all answered roll call. Council Member Nelson was absent. City staff members present were Anette Spickard, City Manager; Phil Kushlan, Interim City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Brian Parker, City Planner; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Chris Curtin, Information Systems Manager; Dallas Palmer, Police Chief; Sean Reilly, Network Administrator; Meredith Todd, Assistant City Planner. Also, in attendance were Josh Tyree, Harris CPAs; Rylie Paluso, Harris CPAs; Tony Araquistain, Golf Course Advisory Committee Member; Richard (Y.T.) Rehberg, Tree Advisory Committee Member; David Parrish, Valley County Waterways Committee. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda as submitted. Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL March 21, 2024 Regular Meeting Page 1 of 7 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. The items listed are considered routine by the Council and were enacted with one motion. 1. City Council Regular Meeting Minutes — February 8, 2024 2. City Council Regular Meeting Minutes March 7, 2024 3. Payroll Report for the period ending March 1, 2024 4. Warrant Register — GL 5. Warrant Register — Vendor 6. AB 24-059 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, pawnbroker, child daycare licenses, commercial snow removal, vendor and short-term rental permits, and public event applications. Action: Review the report. 7. AB 24-066 Treasurer's Report as Required by IC 50-208 Treasurer's report of accounts and activity of office during the month of February 2024 regarding care, management or disposition of moneys, property, or business of the City. Action: Review the report. 8. AB 24-063 Request to Proclaim April 2024 as Fair Housing Month in the City of McCall The Idaho Department of Commerce asks each community in Idaho to publish a Fair Housing Proclamation each April to raise awareness of everyone's entitlement to Fair Housing. Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended, prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including children under the age of 18 living with parents or legal custodians, pregnant women, and people securing custody of children under the age of 18), and disability. Action: Proclaim April 2024 as Fair Housing Month in the City of McCall and authorize the Mayor to sign the proclamation. 9. AB 24-068 Request to Approve Renewal of the Non -Funded Participating Agreement between Valley County & City of McCall & The USDA, Forest Service Payette National Forest (Upper Payette Cooperative Weed Management Area) Renew the existing Non -Funded Participating Agreement between Valley County, the City of McCall, USDA Forest Service, and the Payette National Forest which was originally signed and agreed upon in 2018. Nothing has changed in the agreement and the program has been extremely successful and beneficial to all agencies involved. Action: Approve the Renewal of the Non -Funded Participating Agreement between Valley County & City of MCCALL CITY COUNCIL Page 2 of 7 March 21, 2024 Regular Meeting McCall & The USDA, Forest Service Payette National Forest (Upper Payette Cooperative Weed Management Area) and authorize the Mayor to sign all necessary documentation. 10. AB 24-069 Request to Approve the US Bank Master Services Agreement and adopt Resolution 24-02 Designating Signatories on the City of McCall's Bank Accounts With the resignation of City Manager Anette Spickard and the subsequent appointment of Interim City Manager Phillip Kushlan, the Council is required to update the list of signatories of the City of McCall's bank accounts. The attached Resolution authorizes the new Interim City Manager to sign checks and other disbursements. Also attached is the Master Service Agreement with Appendixes. A-1 and B-1 which are to be updated if there are changes. The signature authority for Mayor Giles, Council Member Colby Nielsen, City Clerk BessieJo Wagner, and City Treasurer Linda Stokes, remains unchanged. Action: Approve the US Bank Master Services Agreement and Adopt Resolution No. 24-02 removing Anette Spickard and designating the new Interim City Manager as a signatory on the City of McCall's bank accounts and authorize the Mayor to sign all necessary documents. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Thrower seconded the motion. In a roll call vote Council Member Nielsen, Council Member Thrower, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:43 p.m. Michelle Blank, 744 Deer Forest Dr Ms. Blank commented on behalf of McCall Women's Climate Action group and thanked the City Council for prioritizing climate change plans and the attention going towards decisions that impact the environment. Additionally, Ms. Blank encouraged the City Council to look for a City Manager with creative solutions that will prioritize climate change and environmental issues. Hearing no further comments, Mayor Giles closed the comment period at 5:46 p.m. AB 24-062 Golf Course Advisory Committee Annual Report Tony Araquistain presented the Golf Course Advisory Committee (GCAC) annual report to the City Council. The GCAC was established to advise and make recommendations to the McCall City Council on matters pertaining to the operation and maintenance of the McCall Municipal Golf Course. Highlights of the report included an appreciation for the professionalism brought to the golf course by the new golf pro, tea box improvements, tournaments participation, ADA improvements, employee recognition, fee structures, and new software improvements to improve efficiency for tee times and tournaments. Mr. Araquistain also thanked City Manager Anette Spickard for her time serving the City. MCCALL CITY COUNCIL March 21, 2024 Regular Meeting Page 3 of 7 The City Council had no questions regarding the GCAC annual report. AB 24-065 Tree Committee Annual Accomplishment Report Parks and Recreation Director Kurt Wolf reviewed the purpose of the Tree Advisory Committee (TAC) and introduced Richard (Whitey) Rehberg. Mr. Rehberg presented an annual report to the City Council. The Tree Committee is a five -member committee established pursuant to MCC 8.17.2. The citizen committee was established and designated as the "tree committee", sanctioned by the McCall City Council to be the advisory body, which may assist the City in its efforts to carry out a tree management program and may recommend regulations and standards for the planting, care, and maintenance of the public trees and private trees within the City. The Tree Committee and City Arborist have the ability to advise the private sector as to the applicability of the related McCall City Codes to the trees and shrubs located on private property. Highlights of the report included the City's 22°d year as a Tree City USA City and 17th year receiving the growth award, review of how the growth award is achieved, earth day events, working with other entities to ensure tree health, bark beetle activity, and a review of community outreach and education. Mayor Giles thanked Mr. Rehberg for the presentation and the efforts of the TAC. BUSINESS. AGENDA 1 AB 24-067 FY23 Audit Report presented by Josh Tyree, Harris CPA's City Treasurer Linda Stokes introduced Harris CPAs Josh Tyree and Rylie Paluso who presented the audit report for the fiscal year that ended September 30, 2023 to the City Council. Mr. Tyree reviewed the objective and timeline of the audit, government audit standards, uniform guidance reporting and the required supplementary information. Mr. Tyree also expressed appreciation for the City staff Mr. Tyree additionally reviewed risk -based methodologies and revenue recognition, cash and investments, capital assets, leases and fraud considerations and AIP projects. Mr. Tyree noted that the audit is not a forensic audit. Ms. Paluso gave a financial overview noting the total City assets of $134M in FY 23 and $123M in FY22, fixed assets make up 72% of total assets, current liabilities were $8.6M as of year-end with an increase of about $3M. The City's total net position was $109M of which $18.6M was unrestricted and $90.8M was invested in capital assets, the remaining $74k was restricted. Additionally, Ms. Paluso also reviewed trends between 2019 and 2023 for governmental fund major revenues, governmental fund major expenditures, capital assets, capital leases and notes payable, capital outlay, principal and interest payments on long term debt, and government wide working capital. Mayor Giles asked for clarification on the chart of principal and interest payments chart. Ms. Paluso noted an update from the slide presentation to the handout in the City Council packet. Mr. Tyree reviewed working with staff and required communications. Mayor Giles asked about the material weaknesses identified in the Audit. Mr. Tyree explained what a material deficiency is and reassured the City Council that there are no major deficiencies, and the City deficiencies were clean up items only for leases. Manager Spickard noted the retainage payment and the new reporting requirements for leases. The City Council thanked Harris CPAs and City Staff for the presentation. MCCALL CITY COUNCIL Page 4 of 7 March 21, 2024 Regular Meeting Council Member Nielsen moved to accept the FY23 Audit Report. Council Member Thrower seconded the motion. In a roll call vote Council Member Nielsen, Council Member Thrower, Mayor Giles and Council Member Maciaszek all voted aye, and the motion carried. AB 24-060 Discussion and presentation regarding the resent conversations related to the threat of Quagga Mussel and other aquatic invasive species with Valley County Waterways Parks and Recreation Director Kurt Wolf introduced David Parrish with the Valley County Waterways Committee. Mr. Parrish gave a brief presentation on the Valley County Waterways Committee work sessions and conversations to date regarding the threat of Quagga Mussles to Payette Lake and other surrounding waterways in Valley County. Mr. Parrish is a sitting member of the Valley County Waterways Committee and has extensive experience and background in dealing with aquatic invasive species throughout his 36+ year career with the Idaho Department of Fish and Game (IDFG). Positions with the department included McCA11 Fish Hatchery Superintendent, Environmental Staff Biologist, Reginal Supervisor, and Fishery Program Coordinator. During Mr. Parrish's last 8 years with the IDFG he oversaw the Department's Invasive Species Program, Boating and Fishing Access Program, Fish Habitat Program, and Federal Funding Coorination. Mr. Parrish retired in 2017 and now resides in the Donnelly area full time. As the Invasive Species program coordinator, Mr. Parrish worked closely with staff at the Department of Agriculture and Idaho Parks and Recreation on the Quagga/Zebra Rapid Response Plan along with action items for control of Eurasian Milfoil and other invasive species that could potentially be introduced in Idaho. Highlights of the report included a history of Quagga Muscles in the United States and Idaho efforts with prevention and outreach. In 2023 Quagga Muscles were found in the Snake River near Twin Falls but there was a rapid response to the problem, the muscles are the size of a thumb nail, and they spawn thousands of villagers. There are a lot of muscles in Idaho that are not a thread because they are bottom dwellers but the Quagga Muscles impact infrastructure and the fish habitat due to the massive filtration capabilities of the muscles. Examples of impacts to infrastructure include destruction to dams because the muscles climb up infiltration grates and water-cooling turbines and plugged pipes. Because Quagga Muscles have been confirmed within the state there will be more focus on sampling and education. Water that is high in calcium has the highest potential for Quagga Muscles to survive. Payette lake is low on calcium, but the risk goes up with an increase of transient boats. Mr. Parrish also reviewed potential inspection stations and expressed appreciation for cooperation between government agencies. Mayor Giles noted that Payette Lake is the water supply for the City of McCall and asked what treatment options are available that will maintain safe drinking water. Mr. Parrish reviewed possible treatment options including copper. Mayor Giles expressed wanting to work with other entities to ensure Quagga Muscles do not enter Payette Lake. Director Wolf noted that staff can work towards a formal memorandum or an agreement for partnership with other entities. Mr. Parrish reviewed funding options for the invasive species issues. Council Member Maciaszek appreciated the great information provided by Mr. Parrish and noted being on the Valley County Waterways Committee as well. Council Member Thrower asked what lakes in Valley County are most at risk. Mr. Parrish noted that Payette and Cascade Lakes have the most transient boat use. MCCALL CITY COUNCIL Page 5 of 7 March 21, 2024 Regular Meeting AB 24-064 Public Boat Launch Fee Discussion and Direction to Staff Parks and Recreation Director Kurt Wolf presented to the City Council stating that over the course of the last five years Parks and Recreation Staff have researched and considered the pros and cons of implementing a launch fee at the public boat ramp adjacent to Legacy Park. Additionally, staff have had numerous requests by community members to implement a launch fee to help offset maintenance costs and to better track launch traffic and lake use. During the development of the Parks, Recreation, and Open Space Plan (PROS Plan) staff worked closely with consultants (Logan Simpson) to better understand the implementation of a launch fee. During the public outreach process the creation of launch fees received over 50% public support and has been considered one of the easier funding tools to carry out. (PROS Pages 116-119) Throughout all of this, City Parks and Recreation staff have worked closely with the Valley County Waterways Committee and the Idaho State Department of Parks & Recreation as it relates to the impacts of charging a launch fee at the McCall municipal ramp. Both of these agencies have contributed past funding to assist with boat ramp construction and maintenance projects through grants and operating budgets which will play a minor role in the decision to either move forward or not with a fee resolution. Director Wolf reviewed the history of the boat launch and lake access fees as well as public comments over the past year, managing the municipal boat ramp. The fee should be considered a fee to access the lake and not a boat launch fee because of where the highwater mark is at the boat ramp. Consensus from the City Council was to move forward with a summer trial for a launch or lake access fee and additionally discussed options for the timeline to adopt a resolution to move forward with the fee. AB 24-061 Request to Award the Clubhouse Sewer Lift Station Rebuild Contract to Challenger Companies, Inc Golf Course Superintendent Eric McCormick presented to the City Council the Clubhouse Sewer Lift Station Rebuild which has been on the CIP for several years and has been pushed off in leu of other pressing projects. The system has not been updated since it was installed when the clubhouse was built. This year the system failed, and staff have been operating it on one pump and some updated electrical circuits. It took some time to get the specifications together to bid the project to replace the pumps and update the electrical. Staff worked with three different contractors to get this finalized. Staff sent bid proposal packets out to five contractors. Of those only two official bids were received. One from Dr Pipeline for $164,000 and another from Challenger Companies, Inc. for $147,145. Discussion on timing of the project being completed since the electrical components are not available at this time. The contractor is willing to hold the price. Council Member Nielsen asked if there were preventative measures that could be implemented. Superintendent McCormick stated that he would look into the cost of a temporary pump to get by. Council Member Thrower moved to award the Clubhouse Sewer Lift Station Rebuild Contract to Challenger Companies, Inc in the amount of $147,145 and authorize the mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Thrower, Council Member Nielsen, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 7 March 21, 2024 Regular Meeting Upcoming Meetings Schedule Discussion The Council discussed upcoming meetings. Without further business, Mayor Giles adjourned the meeting at 7:44 p.m. ATTEST: BessieJo Wa • ,p y t�� 8� Robert S. Giles, .ayor 44_ MCCALL CITY COUNCIL Page 7 of 7 March 21, 2024 Regular Meeting