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HomeMy Public PortalAbout07-16-2018 Village Board Minutes .4 'u-L Y/(/Qoic2 VILLAGE OF PLAINFIELD MEETING MINUTES JULY 16, 2018 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON, E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; B.PENDRY, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 53 persons in the audience. PRESIDENTIAL COMMENTS Mr. Jon Proulx explained that the two items regarding Renwick Road will not be discussed this evening. The motion is to open the public hearing and continue it to a Special Meeting that will be held on July 23, 2018 at 7:00 p.m. at the Village Hall. TRUSTEES COMMENTS Trustee Lamb commented about the dangerous intersection at 119th Street and Route 30. Mr. Allen Persons stated IDOT has jurisdiction over the intersection and project management, but staff can relay the concerns of the Board. Trustee O'Rourke expressed concern regarding Route 126 and Essington and enforcing no right turn on red. Trustee Larson encouraged everyone to attend Plainfield Fest. PUBLIC COMMENTS (3-5 minutes) Jeff Sniegowski expressed concern regarding the GP Transco project. Perla Ramirez expressed concern regarding the Plan Commissioners not reading the traffic study for the GP Transco project. Tony Menconi, Arbor Creek HOA, expressed concern regarding the GP Transco project. Harry Blackburn, Carillon Lakes HOA, expressed concern regarding the GP Transco project. Susan Moritz expressed concern regarding the GP Transco project. Pat, Old Renwick Road HOA, expressed concern regarding the GP Transco project. Amanda Glennon expressed concern regarding the GP Transco project. Rebecca Vasech expressed concern regarding the GP Transco project. Village of Plainfield Meeting Minutes—July 16,2018 Page 2 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Second by Trustee Larson. Vote by roll call. Lamb,yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Newton moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on July 2, 2018. b) Bills Paid and Bills Payable Reports for July 16, 2018. c) Cash& Investment, Revenue, and Expenditure Reports for June, 2018. d) Ordinance No. 3362, decreasing the Class "0(b)" Liquor Licenses to one (1). e) Approval of the annual Laserfiche software maintenance agreement from TKB Associates in the amount of$13,946.00. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 3) 13524 S. ARBORVIEW CIRCLE SETBACK VARIANCE (ZBA CASE #1798- 053118.V) Trustee Larson moved to adopt Ordinance No. 3363, granting approval of a variance to permit a rear yard setback encroachment of up to two feet, six inches for the property commonly known as 13524 S. Arborview Circle. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 4) DEPOT DRIVE PUBLIC-PRIVATE PARTNERSHIP RE-ZONING AND PLANNED DEVELOPMENT (PC CASE #1796-053118.REZ/SU) Trustee Lamb moved to adopt Ordinance No. 3364, granting the map amendment (re-zoning) of Lots 2, 3 and 4 of the PACE-Village Subdivision, from R-1 Low-Density, Single-Family Residents district to I-1 Office, Research and Light Industrial district. Second by Trustee Wojowski. Vote by roll call. Lamb,yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Newton moved to adopt Ordinance No. 3365, granting approval of a special use for planned development to permit a hybrid combination of uses from the B-3 and I-1 zoning districts for the Depot Drive Public-Private Partnership, as identified in the staff report. Second by Trustee Larson. Vote by roll call. Lamb,yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 5) PLAYA VISTA DUPLEX REQUEST (PC CASE #1782-030218.AA/SU) Trustee Lamb moved to open the continued public hearing regarding the proposed amendment to the annexation agreement requesting approval to replace 58 single-family detached lots with up to 82 duplex homes at Playa Vista. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Meeting Minutes—July 16,2018 Page 3 6) LANSDOWNE (PC CASE# 1790-042718.SPR/FP) Trustee Lamb moved to approve the site plan review for the 69-unit townhome component of the proposed Lansdowne subdivision, subject to the stipulations noted in the staff report. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, no; Bonuchi, no. 4 yes, 2 no. Motion carried. Trustee Lamb moved to open a Public Hearing regarding a proposed dormant special service area (DSSA) for the Lansdowne subdivision. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Lamb moved to adopt Ordinance No. 3366, Establishment of a Special Service Area Number 41 - Lansdowne Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, no; Bonuchi, no. 4 yes, 2 no. Motion carried. 7) SPRINGBANK OF PLAINFIELD ANNEXATION AGREEMENT AMENDMENT (PC CASE #1805-062618.AAA) Trustee Lamb moved to open a Public Hearing regarding the proposed amendment to the annexation agreement for the Springbank of Plainfield development regarding the proposed regional trail improvement in lieu of the Van Dyke Road extension. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Lamb moved to direct the Village Attorney to prepare an ordinance granting approval of the proposed amendment to the Springbank of Plainfield annexation agreement. Second by Trustee Bonuchi. Vote by roll call. Lamb, yes; Larson, yes;Newton, yes; O'Rourke, no; Wojowski, no; Bonuchi, yes. 4 yes, 2 no. Motion carried. 8) 22531 W. RENWICK ROAD ANNEXATION (PC CASE #1794-052418.AA/REZ) Trustee Lamb moved to open the public hearing for the proposed annexation agreement and continue the case to the special meeting of the Village President and Board of Trustees to be held on July 23, 2018. Second by Trustee Newton. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 9) 22537 W. RENWICK ROAD ANNEXATION (PC CASE #1793-052418.AA/REZ) Trustee Lamb moved to open the public hearing for the proposed annexation agreement and continue the case to the special meeting of the Village President and Board of Trustees to be held on July 23, 2018. Second by Trustee Larson. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. Village of Plainfield Meeting Minutes—July 16,2018 Page 4 ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Building and Code Enforcement Report for June, 2018. PUBLIC WORKS REPORT Trustee Bonuchi moved to approve the purchase of 21 concrete street light poles from Graybar, Inc. in the amount of$53,074.96, as part of the US Communities Procurement Program. Second by Trustee Lamb. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize an agreement with Hydro-Vision Technology LLC for the Sanitary and Storm Sewer Cleaning and Televising contract from July 9, 2018. Second by Trustee Lamb. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Konopek presented the Operations Report for June, 2018. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:12 p.m. 4111, • / ' 4. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—July 16,2018 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 16, 2018 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON, E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; B.PENDRY, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. PLAYA VISTA DUPLEX REQUEST (PC CASE #1782-030218.AA/SU) Mayor Collins called the meeting to order at 7:23 p.m. Present roll call stands. Mr.Jon Proulx stated that the applicant remains interested in pursuing the proposed addition of a duplex home component. However, the applicant's efforts to support the request including providing a housing market demand study are still in process. Staff recommends closing the public hearing and scheduling the proposal for a Committee of the Whole Workshop. Once the requested market study and supporting information are available, a new public hearing can be scheduled based upon the outcome of the Committee of the Whole Workshop. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:25 p.m. 4PF • I. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—July 16,2018 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 16, 2018 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON, E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; B.PENDRY, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. LANSDOWNE (PC CASE #1790-042718.SPR/FP) Mayor Collins called the meeting to order at 7:26 p.m. Present roll call stands. Mr. Jon Proulx stated that staff recommends approval of a Dormant Special Service Area Number 41. The purpose of the Special Service Area is to provide for maintenance, repair, and replacement of certain entry monuments, landscaped easements, landscaped islands, and stormwater retention areas. The SSA will remain dormant and shall take effect only if the Homeowners Association fails to maintain, repair, or replace the aforesaid required items and the Village is forced to assume said responsibilities. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Second by Trustee O'Rourke. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:31 p.m. / ' Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—July 16,2018 Page 7 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 16, 2018 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON, E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; B.PENDRY, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. SPRINGBANK OF PLAINFIELD ANNEXATION AGREEMENT AMENDMENT (PC CASE #1805-0626.18.AAA) Mayor Collins called the meeting to order at 7:32 p.m. Present roll call stands. Mr. Jon Proulx stated that the applicant is requesting consideration of an amendment to the annexation agreement for the Springbank development to formalize the substitution of a regional trail improvement in place of the contemplated off-site Van Dyke Road extension per the original annexation agreement. Mr. Dean Edmeier,Representative for the Developer, was present to answer questions from the Board. Trustee O'Rourke expressed concern regarding eliminating the road. Trustee Wojowski expressed concern regarding eliminating the road. Trustee Lamb pointed out that there was tremendous opposition to extending Van Dyke Road previously and now the extension is not possible because of the Renwick Road Bridge. Trustee Larson stated that she understands Trustee O'Rourke's and Trustee Wojowski's concern regarding the roadway, but felt that the trail provides connectivity and will not upset the residents. Trustee Bonuchi indicated support for this plan. Trustee Newton provided some history of the previously proposed extension and pointed out that the Park District's acquisition of the property included a restriction on future development which precluded the roadway. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. T.- -eeting adjourn d at 7:55 p.m. Michelle Gibas, Village Clerk