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HomeMy Public PortalAbout1938_11_29SPEC 184 November 29 , 1938 At A special meeting of the Mayor and Town Council of the Town of Leesburg held in the Council Chamber on Tuesday November 29 , 1938 at 12 O'Clock Noon , there were present ; Lucas D. Phillips , Mayor , Louis T. Titus , Recorder; James E. Adrain, Roy M. Flippo , John T: - Hourihane , Louis C. Rollins , John D. Taylor-and Joseph H. Turley, Councilmen. - At the above hour the Recorder read the following questions ; Are all bids in? Are there any objections to the plans and specifications or method of procedure? Has any person been denied the right or ppportunity to bid on this work? Having read the above questions the Recorder proceeded to open the bids on the proposed sewerage system and disposal plant. The bids were read by items by Mr. R. R. Cutler of the Rust Engineering Company. (The bids may be found in the files of the Recorder. ) Hourihane' Cpunciaman':.,,, anweemexcused at 1410 P. M. - On motion of Councilman Flippo , ' seconded by Councilman Taylor and unanimously carried by the following Recorded vote :FOR James E. Adrain, Roy M. Flippo , Louis C. Rollins , John D. Taylor', and Joseph H. Turley , AGAINST : NONE, the Followimg Resolution was adopted ; • RESOLUT'ION ORDERING THE FILING OF BIDS • I WHEREAS , pursuant to advertisement , bids for the con- struction of Sewer System and Disposal Plant for the Town of Leesburg , in Virginia , have been filed by the following Bidders : W.. C. Spratt , Fredericksburg, Virginia ; Ligon and Ligon, Baltimore , Maryland ; Biekelhaupt , Inc. , 1737 Summit Avenue , Richmond , Virginia ; F. L. Showalter , Inc: , Lynchburg , Virginia ; David A. Calabrese , Arlington, Virginia ; A. G. Pinkston and Company , Norfolk , Virginia ; Marocco Construction Company , Inc. , 231 South Exeter Street , Baltimore , Maryland ; that said bids have been duly received , opened and publicly • read : . NOW,- THEREFORE , BE IT RESOLVED That the bids listed in: the preamble hereof be filed and presented to E. R. Cutler ; representing the Rust Engineering Company , Inc. , Consulting Engineer , and that the Said H.. B. Cutler , is hereby directed forthwith. to tabulate said bids , and at the earliest practicable moment , report to this Council , his findings as to the bowest and best bid. Passed this 29th day of November , 1936. Olmotion of Councilman Turley seconded by Councilman ` Flippo and nanimously cesried the Council recessed at 1 :30 P. i•i. to reconvene at about 4 : 00 t. M. The Mayor and Council reconvened at 4 :15 P. M. Mr. R. E. Cutler , of the Rust Engineering Company, Consulting Engineers , was asked to report his findings on making the tabulations of the bids and also to Make recommendations as to the best bid. Mr. Cutler made a few explanatory remarks and recommended that the council accept the bid of W. C. Spratt , of Fredericksburg , Virginia for $136 ,165.25 subject to a change order of the P.W.A. Mr. Cutler was granted permission to call via phone , the P.W.A. office in Atlanta , Ga. for confirmation of that chhnge order. 185 The Recorder read a proposed Resolution Awarding .the Contract. Upon motion of Councilman Turley seconded by Councilman Hourihane and unanimously carried by the following .Eecorded Vote ; • FOR : James E. Adrain,Roy M. Flippo , John T. Hourihane , .Louis C. Rollins , John D. Taylor and Joseph H. Turley ; AGAINST : NONE , the following Resolution was adopted ; . . ' . RESOLUTION AWARDING CONTRACT WHEREAS , E. R. Cutler , representing the Fust Engineering Company , Inc . , Consulting Engineer , pursuant to a Resolution heretofore adopted , has tabulated and considered all bids heretofore received for the construction of Sewer System and Disposal Plant and has duly made his recommendations to this Council , and it appearing from said recommendations and repott that W. C. Spratt is the lowest and best bidder for the construction of Sewer System and Disposal Plant , in the sum of f136 ,165.25; . and that„this Council , after considering said report and recommendations and all bids heretofore filed , ,: finds ,that the bid of W. C. Spratt is the lowest and best bid : NOW, THEREFORE, BE IT RESOLVED BY THY COUNCIL OF THF. TOWN OF LEESBURG; IN VIRGINIA , AS FOLLOWS : Section 1. That the bid of W. C. Spratt , for . the Construction of Sewer System and Disposal Plant in. the sum of $136 ,165.25 ; is hereby accepted , determined and- declared to be the .lowest and best bid ; however , this award shall not be effective until the awardee shall have been notified in writing by the Mayor of this Council of such award . That • upon the awardee being so notified in writing a contract for • the construction of said work , as heretofore prescribed by the ,plans , specifications and contract documents , shall be forthwith executed for said construction. Section 2. That Lucas D. Phillips , Mayor , is hereby authorized and directed to execute said contract in the name • of and .for. and on behalf of Town of Leesburg , in Virginia . On motion -of Councilman Flippo seconded by Councilman Hourihane and unanimously carried the following Resolution was adopted ; • WHEREAS , the plans -and specifications prepared by the Rust Engineering Company , Incorporated , for the construction of a proposed - sewerage system and disposal treatment plant for the Town of Leesburg , in Virginia , show that it will be necessary for the Town to acquire certain properties and easements before the said sewerage sysyem and disposal treatment . plant can be constructed : NOW; THEREFI#E , BE IT RESOLVED , by the Council of the • Town of Leesburg , in Virginia , that Stilson H. Hall , Town Attorney , be and he is hereby authorized , instructed and directed to communicate or negotiate with the owners of the property or properties which will have to be- purchased and the easements and rights .of way which it will be necessary to acquire over and through. certain properties .for .the purpose of determining the costs of said property or properties and easements and rights of way and report to ;,,, ,the Counci-1 as soon as it is convenient to do so . Upon motion duly made seconded and carried the Council adjourned. APPROVED : RECORDER MA h .