HomeMy Public PortalAboutResolution - 17-13- 20170524 - Delegate Design ApprovalRESOLUTION N0.17-13
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DELEGATING
TO THE GENERAL MANAGER THE AUTHORITY TO REVIEW AND
DISCRETIONARILY APPROVE TECHNICAL DESIGNS, PLANS AND
SPECIFICATIONS FOR CONSTRUCTION AND ENGINEERING
PROJECTS
WHEREAS, the increase in the number of construction and engineering projects
required to implement Measure AA and to maintain and improve all of the District's �63,000
acres of property calls for more efficient processes to make responsible use of staff resources and
skill sets, and to improve and maintain timely project delivery; and
WHEREAS, the Board of Directors maintains budgetary and policy control over projects
through its annual budget and action plan, contract approvals, policy approvals, and project plan
approvals; and
·
WHEREAS, for the above purposes, the Board desires to authorize the General Manager
to review and discretionarily approve technical designs, plans and specifications for construction
and engineering projects, so long as the projects as approved would not (1) result in an
exceedance of the dollar limit of the contract limit authorized by the Board, or the budget for the
Project or (2) deviate from prior Board-approved policies or plans.
THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT DOES THEREFORE HEREBY RESOLVE AS FOLLOWS:
SECTION ONE. The General Manager, or his or her designee, is authorized to review
and discretionarily approve technical designs, plans and specifications for construction and
engineering projects, so long as such approvals would not result in an exceedance of the dollar
limit of the contract limit or budget for the project as authorized by the Board. Any designs or
approvals that would deviate from prior Board-approved policies or plans, or result in a change
to the budgetary or contract exceedance shall be brought back to the Board for further direction,
including consideration of changes to the budgetary or contractual authority.
SECTION TWO. In the exercise of this authority, the General Manager shall apply all
appropriate engineering standards, best practices and professional judgment to achieve the
Board's policy directives, using appropriate guideposts such as the public interest and safety, as
well as budgetary constraints, where there is no single clear-cut standard applicable to the project
under his or her review.
SECTION THREE. This delegation is effective immediately upon approval, and will
continue in force unless or until withdrawn by further action of the Board.
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PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on May 24, 2017, at a regular meeting thereof, by the following vote:
Resolutions/2017/17-13 _ DelegateDesignApproval 1
AYES:
NOES:
CYR, HANKO, HARRIS, HASSETT, KISHIMOTO, RIFFLE, SIEMENS
NONE
ABSTAIN: NONE
ABSENT: NONE
AT�
/ /
If ·-v,� :ecre&Y
Board of Directors
APPROVED AS TO FORM:
APPROVED:
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
Reso lutions/2017/ I 7-13 _ DelegateDesignApproval 2
ACTION OF THE GENERAL MANAGER
OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DELEGATING TO THE ENGINEERING & CONSTRUCTION
DEPARTMENT MANAGER THE AUTHORITY TO REVIEW AND
DISCRETIONARIL Y APPROVE TECHNICAL DESIGNS, PLANS AND
SPECIFICATIONS FOR CONSTRUCTION AND ENGINEERING
PROJECTS
WHEREAS, on May 24, 2017 the Board of Directors of the Midpeninsula Regional
Open Space District authorized the General Manager to review and discretionarily approve
technical designs, plans and specifications for construction and engineering projects, so long as
such approvals would not result in an exceedance of the dollar limit of the contract limit or
budget for the project as authorized by the Board; and
WHEREAS, the Engineering & Construction Department Manager has the necessary
education, training, and experience to provide efficient, professional, and direct oversight, review
and approval of technical designs, plans and specifications for construction and engineering
projects on a day-to-day basis.
NOW, THEREFORE, pursuant to the authority granted to me by the Board of
Directors, I, Stephen E. Abbors, General Manager hereby make the following delegation:
SECTION ONE. The Engineering & Construction Department Manager is hereby
delegated the authority to review and discretionarily approve technical designs, plans and
specifications for construction and engineering projects.
SECTION TWO, The Engineering & Construction Department Manager shall apply all
appropriate engineering standards, best practices, and professional judgment to achieve Board
policy directives, using appropriate guideposts such as the public interest and safety, as well as
budgetary constraints, where there is no single clear-cut standard applicable to the project under
his or her review.
SECTION THREE, The Engineering & Construction Department Manager shall
prepare a brief report to his or her direct supervisor, with a copy to the General Manager, of any
discretionary approvals made on behalf of the General Manager, with most reports expected to
be a brief bulleted email notification of the approval given, the reasoning, and any potential
implications resulting from the approval.
SECTION FOUR. Any designs or approvals that would deviate from prior Board
approved policies, plans, or specific project deadlines, or result in a change to the budgetary or
contract exceedance shall be brought back to the General Manager for further consideration, and
possibly return to the Board of Directors for further authorization and approvals.
SECTION FIVE. This delegation shall take effect immediately and shall remain in force
until rescinded or modified in writing by the General Manager.
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Action/Resolution: GM Delegation of Approval Authority 1
OVED by the General Manager of the Midpeninsula Regional Open Space District
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A EST: APPROVED:
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APPROVED AS TO FORM:
Action/Resolution: GM Delegation of Approval Authority 2