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HomeMy Public PortalAboutCC Minutes 12.19.2023 CITY COUNCIL CLOSED & REGULAR SESSION MINUTES December 19, 2023 Closed Session: 5:00 PM Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA _____________________________________________________________________ CLOSED SESSION A. CALL TO ORDER at 5:00 p.m. Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White (at 5:12 p.m.), Council Member Martinez B. PUBLIC COMMENTS REGARDING CLOSED SESSION None B.1 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): City of Beaumont v. Urban Logic, Torcal LLC, et. al. Riv. Co. Sup. Ct. Case No. RIC1707201 c/w RIC 1712042. No reportable action B.2 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8. Property: 514-516 N. California Avenue (APN’s 418-091-012). Agency Negotiator: City Manager Elizabeth Gibbs or her designee. Negotiating Parties: City of Beaumont as potential purchaser and PRRO (Mr. Daniel) as potential seller. Under Negotiation: Price and terms. No reportable action B.3 Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One Potential Case No reportable action B.4 Conference with labor negotiator pursuant to Government Code Section 54957.6. Agency negotiator: Administrative Services Director Kari Mendoza or her designee. Unrepresented Employee Position: City Manager No reportable action in Closed Session. In open session a motion was made. Motion by Council Member Voigt Second by Council Member Martinez To approve an amendment to the City Manager's contract to update the cafeteria plan benefit to match that of all other employees. Approved by a unanimous vote. B.5 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8 Property: South of Cougar Way, West of Beaumont Avenue (APN 404-140-007). Agency Negotiator: City Manager Elizabeth Gibbs or her designee. Negotiating Parties: City of Beaumont as potential purchaser and Silva Family Trust and Bianchi Properties LTD as potential seller. Under Negotiation: Price and terms. No reportable action C. ADJOURNMENT TO CLOSED SESSION REGULAR SESSION D. CALL TO ORDER at 6:14 p.m. Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez Report out from Closed Session Action on any Closed Session Items Action of any Requests for Excused Absence Invocation Pledge of Allegiance Adjustments to the Agenda Conflict of Interest Disclosure E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE E.1 GFOA Excellence in Financial Reporting Award Presentation E.2 Retirement of Lorenzo "Robert" Aceves E.3 CHP 10851 Award F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) R. Rader - Representing the Boys and Girls Club, thanked Council and staff for their attendance at the Celebration of Life for Amy Herr. G. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. Request to pull items G3 and G10 for questions. Motion by Mayor Pro Tem Lara Second by Council Member Voigt To approve items G1-G2, G4-G9 and G11. Approved by a unanimous vote G.1 Ratification of Warrants Ratify Warrants dated: November 30, 2023 December 7, 2023 G.2 Approval of Minutes Approve Minutes dated: December 5, 2023 Sp. Meeting December 5, 2023 December 7, 2023 Workshop G.4 Downtown Grease Trap Improvement Program – Funding Agreement – 271 E. Sixth Street Consideration of a Funding Agreement for installation of a grease interceptor at the property located at 271 E. Sixth Street. Approve the Funding Agreement with Anthony Colindres for Grease Trap Improvements for the property located at 271 E. Sixth Street. G.5 Downtown Grease Trap Improvement Program – Funding Agreement – 652 E. Sixth Street, Suite A Consideration of a Funding Agreement for installation of a grease interceptor at the property located at 652 E. Sixth Street, Suite A. Approve the Funding Agreement with Dora Cortez for Grease Trap Improvements for the property located at 652 E. Sixth Street, Suite A. G.6 Approval of Change Order No. 3 to the Public Works Agreement with Southern Contracting Company and Notice of Completion for the Programmable Logic Controller (PLC) Upgrade Construction (CIP 2019-010) Notice of Completion (NOC) for PLC Upgrade Construction - Capital Improvement Project 2019-010 (Project). Authorize the City Manager to execute Change Order No. 3; and, Authorize the Mayor to execute a Notice of Completion for the PLC Upgrade Construction (CIP 2019-010). G.7 Resolution of the City Council of the City of Beaumont, California, Adopting the City of Beaumont Local Hazard Mitigation Plan Update Request to approve the resolution to Adopt the LocaI Hazard Mitigation Plan (LHMP) for the City of Beaumont. Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Adopting the Local Hazard Mitigation Plan Annex to the Riverside County Operational Area Multi-Jurisdictional Local Hazard Mitigation Plan as Required by the Federal Disaster Mitigation and Cost Reduction Act of 2000”. G.8 FY2023 Local Agency Special Tax and Bond Accountability Act SB 165 Annual Report Receive and file the SB 165 annual report. Receive and file the SB 165 annual report. G.9 Request for Destruction of Retention Met Records Authorization to dispose of records that have met retention per the adopted retention schedule. Waive the full reading and adopt by title only, “A Resolution of the City of Beaumont Authorizing Destruction of Certain Records in Accordance with the Records Retention Schedule Adopted by City Council.” G.11 Fiscal Year 2023 Popular Annual Financial Report Receive and file the City’s Fiscal Year End 2023 Popular Annual Financial Report. Receive and file the City’s Fiscal Year End 2023 Popular Annual Financial Report. G.3 First Amendment to the Professional Services Agreement with The Retail Coach Proposed two (2) year extension to the professional services agreement with The Retail Coach for retail market analysis and ongoing economic development support. Motion by Council Member White Second by Council Member Voigt To go out to bid for these services and not approve the amendment. Approved by a unanimous vote G.10 Amendment to TUMF Reimbursement Agreement Amendment No. 1 to Transportation Uniform Mitigation Fee Program Agreement to Reimburse TUMF funds Potrero Boulevard Interchange PS&E Phase. Motion by Council Member Voigt Second by Mayor Pro Tem Lara Authorize the Mayor to execute Amendment No. 1 to Transportation Uniform Mitigation Fee Program Agreement to Reimburse TUMF funds Potrero Boulevard Interchange PS&E Phase. Approved by a 4-1 vote Ayes: Martinez, Voigt, Lara, Fenn Noes: White Approved H. YOUTH COUNCIL REPORT No quorum at the recent meeting. Had a presentation from the Wastewater Treatment Plant Division. J. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. J.3 Appointments to City Committees Appointments to Administrative Appeals Board, Financial and Audit Committee, Economic Development Committee and Parks and Recreation Committee. Public Comment R. Rader - Asked for consideration for the Financial Audit Committee Motion by Council Member White Second by Council Member Martinez To appoint as follows: Pedro Gutierrez to the Board of Administrative Appeals Von Lawson to the Economic Development Committee David Vanderpool to the Financial and Audit Committee Approved by a unanimous vote. Motion by Mayor Fenn Second by Council Member White To appoint Erick Bennett as the Parks and Recreation Sports League Rep Member and David Valdivia as the Alternate Ayes: White, Voigt, Fenn Noes: Martinez, Lara Motion passes with a 3-2 vote Motion by Council Member Voigt Second by Mayor Pro Tem Lara To appoint Guerena, Ploehn, and Shnur to the Parks and Recreation Resident Member Approved by a unanimous vote Motion by Council Member White Second by Mayor Fenn To appoint Jodie Paulie as the alternate member of the Parks and Recreation Committee Ayes: White, Fenn Noes: Martinez, Voigt, Lara Motion fails 3-2 Motion by by Mayor Fenn Second by Council Member Voigt To appoint Dennis Salcedo as the alternate member of the Parks and Recreation Committee Approved by a unanimous vote J.1 Resolution Authorizing the Issuance of Community Facilities District No. 2021-1 (Fairway Canyon) Special Tax Bonds, Series 2024 (the “2024 Bonds”) Adopt a resolution authorizing the issuance of its Special Tax Bonds, Series 2024 in a principal amount not to exceed sixteen million dollars ($16,000,000) and approving certain documents and taking certain other actions in connection therewithin. Motion by Council Member Voigt Second by Mayor Pro Tem Lara To w aive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, Acting as the Legislative Body of the City of Beaumont Community Facilities District No. 2021-1 (Fairway Canyon), Authorizing the Issuance of Its 2024 Special Tax Bonds, in an Aggregate Principal Amount Not to Exceed Sixteen Million Dollars ($16,000,000) and Approving Certain Documents and Taking Certain Other Actions in Connection Therewith”. Approved by a unanimous vote J.2 Spicer Consulting Group STAX Property Finder Presentation Spicer Consulting Group will be presenting their STAX Property Finder Application. Council Member White recused himself to avoid any perception of conflict of interest due to his employer and the software used. Receive and file presentation on the SCG STAX Property Finder Presentation. J.4 FY2023 Annual Comprehensive Financial Report and Report of Internal Control Over Financial Reporting Receive and file the FY2023 Annual Comprehensive Financial Report and all associated reports. Motion by Council Member Martinez Second by Mayor Pro Tem Lara Receive and file the FY2023 Annual Comprehensive Financial Report and all associated reports. Approved by a unanimous vote J.5 Professional Services Agreement with Mark Thomas for the Potrero Interchange, Phase II (CIP 2016-003) Award a Professional Services Agreement (PSA) to Mark Thomas for the Potrero Interchange, Phase II (Phase II). Motion by Mayor Pro Tem Lara Second by Council Member White Award a Professional Services Agreement to Mark Thomas for the Potrero Interchange, Phase II Project in an amount not to exceed $2,724,388; and, Authorize the City Manager to amend the Professional Services Agreement with Mark Thomas up to an additional $408,658 (15%). Approved by a unanimous vote J.6 Adoption of an Updated Strategic Communications Plan for 2023-2026 The Strategic Communications Plan is a proactive approach serving as a roadmap for engagement and aligning messaging with the goals and mission of the City of Beaumont (City). By design, it enhances consistency, builds trust, and ensures information reaches the right audience at the right time. Direction to update the Strategic Communications Plan with the input from Council and bring back for a formal adoption. J.7 Discussion and Direction on the Community Benefit Fee in the Policy on Land Use and Sensitive Receptors (PLUS) Discuss and provide direction to staff on formalizing the Community Benefit Fee in the PLUS. Direct staff to amend the PLUS language as presented. J.8 Mayoral Appointments to Various Boards, Commissions and Committees Annual Appointments of City Council Members to City and outside agency boards, commissions and committees. Mayoral appointments of City Council members to various boards, commissions and committees. *Provides Stipend Boards and Assigned Electeds Riverside Transit Agency * A collaboration of cities within the County of Riverside to discuss transportation within the County. Representative - Lara Alternate Representative - Fenn Meets the fourth Thursday of the month @ 2:00pm 1825 Third Street, Board Room, Riverside Transportation Now * Regional meeting of Transit providers and community advocates to discuss regional transit issues Representative - Fenn Alternate Representative - Voigt Meets the first Thursday of the month @ 12 noon 550 E 6th St, City Hall, Beaumont Riverside County Transportation Commission* Oversees transportation capital projects in the Western Riverside County. Representative - White Alternate Representative - Martinez Meets the Second Wednesday of the month at 9:30am 4080 Lemon Street, First Floor Western Riverside County Regional Conservation Authority A joint powers authority for the purpose of acquiring, administering, operating and maintaining land and facilities for ecosystem conservation Board Member - Martinez Alternate Board Member - Lara Meets the first Monday of the month at 12:30pm 4080 Lemon Street, First Floor Beaumont Cherry Valley Parks and Recreation District Operates parks and recreation centers in the Beaumont/Cherry Valley Area Liaison - Voigt Alternate Liaison - White Meets the second Wednesday of the month at 5:00pm 390 W. Oak Valley Pkwy, Beaumont Beaumont Cherry Valley Water District Water distribution for the Beaumont, Cherry Valley and a portion of Calimesa Liaison - White Alternate Liaison - Martinez Meets the second Wednesday of the month at 7:00pm 560 Magnolia Ave, Beaumont Beaumont Unified School District Meeting for the Board of Trustees to discuss topics within the district. Liaison - Lara Alternate Liaison - Voigt Meets the second and fourth Tuesday of the month at 6:30pm 350 W. Brookside Ave, Beaumont Legislative Liaison Representation of Beaumont at Sacramento and Washington DC events. Representative - Fenn Alternate Representative – Lara Collaborative Agency A joint meeting between agencies within the City to collaborate on events and issues, initially started as an emergency operations agency. Representative - Voigt Alternate Representative – Martinez Meets the first Wednesday every two months at 5:00 p.m. City Manager and Mayor’s Breakfast A joint meeting between the Mayors and City Mangers of Banning, Beaumont, Morongo, Calimesa and Riverside County Supervisor. Mayor Fenn_ Representative City Manager, Elizabeth Gibbs – Representative Meets the first Thursday of the month at 7:00am Eastern Riverside County Interoperable Communications Authority (ERICA) Joint Powers authority of cities regarding radio communications Representative – White Kari Mendoza – Board Member Meets on the even months at 2:00 68700 Avenida Lalo Guerrero, City Hall, Cathedral City 1 Southern California Association of Governments* Joint Powers Authority under State Law to address regional issues Representative - Fenn Alternate - Lara Meets on the first Thursday of the month 818 West 7th Street, 12th Floor, Los Angeles League of California Cities Association of California City Officials to combine resources and information to influence policy Voting Delegate - White Alternate - Fenn Rotating locations Memorial Committee Committee to oversee the City memorials (i.e Police and Fire Memorial, Veteran’s Memorial) Committee Member - Lara Alternate Committee Member – Voigt Meets on an as‐needed basis 550 E 6th St, City Hall, Beaumont Finance and Audit Committee Promotes enhanced fiscal responsibility, accountability, integrity and transparency. Committee Member/Council Member - Martinez Committee Member/Council Member - Voigt Meets the first Monday of the month at 6:00pm 550 E 6th St, City Hall, Beaumont Economic Development Committee Evaluate and provide advice and recommendations to the City Council concerning Economic Development matters. Committee Member/Council Member - Voigt Committee Member/Council Member - White Meets the second Wednesday of the month at 4:00pm 550 E 6th St, City Hall, Beaumont 2 Western Riverside Council of Governments* Comprised of cities in Riverside County to discuss regional issues Committee Member/Council Member - Lara Alternate Member/Council Member - White Meets the first Monday of the month at 2:00pm 4080 Lemon St, County of Riverside Administrative Building, Riverside Water Re-Use Ad-Hoc 2x2 Committee Collaborative meeting with the Beaumont Cherry Valley Water District to discuss logistics of re-use water from the Treatment Plant Committee Member/Council Member - White Committee Member/Council Member - Martinez BCVWD Board Member BCVWD Board Member Meets on an as needed basis 550 E 6th ST., City Hall, Beaumont Passcom Board Member - Fenn Alternate Board Member - Lara Meets on the 2nd Tuesday of the month at 8:30am Four Seasons Meeting Room at Main Clubhouse Beaumont Basin Watermaster Board Liaison - White Meets on the 1st Wednesday of even months at 10:00 am 560 Magnolia Ave. Beaumont Memorial Ad-Hoc Committee Council Member - Lara Alternate - Voigt Meets as needed 550 E 6th Street Beaumont City Hall Youth Council Council Member - Martinez Alternate – Voigt Meets on the 2nd Tuesday of each month (September – June) at 4:00pm 550 E 6th Street Beaumont City Hall 3 Policy on Land Use (PLUS) Committee Council Member - Martinez Council Member – White Meets as needed 550 E 6th Street Beaumont City Hall Cherry Festival To be a point of contact for the Cherry Festival Assoc and attend meetings as necessary Liaison – White Alternate - Voigt Meets on the first Wednesday of each month (weekly in May) 1310 Oak Valley Parkway (CRC) San Gorgonio Pass Regional Water Alliance Collaborative committee to manage water resources on a regional scale Liaison - Fenn Meets the fourth Wednesday every other month at 5:00pm 99 East Ramsey St., Banning San Gorgonio Pass Water Agency Board of elected directors to discuss regional water needs Liaison – White Meets the second and fourth Monday of each month at 1:30 p.m. 1210 Beaumont Ave Beaumont Library District To be the point of contact for the Board of Trustees and attend meetings as necessary Liaison – Martinez Alternate – Voigt Meets on the fourth Thursday of each month at 6:30 p.m. 125 E. 8th Street Parks and Recreation Committee To discuss the Parks Master Plan and park uses throughout the City Council Member - White Alternate – Lara Meets on the fourth Monday on a quarterly basis at 4:00 p.m. 550 E 6th St, City Hall, Beaumont 4 San Gorgonio Integrated Regional Water Management Region Stakeholder Advisory Committee To inform the San Gorgonio Water Management Group of regional needs, goals and strategies Council Member - Fenn Alternate – Meets on Wednesdays at 2:00 p.m. 99 E. Ramsey, Banning City Hall HR Sub-Committee Meets on an as-needed basis for employee MOU negotiation Council Member - Voigt Council Member - Fenn Meets at City Hall J.9 Utility Undergrounding Discussion Discuss amending Beaumont Municipal Code (BMC) to establish a Utility Undergrounding Requirements section. Motion by Council Member White Second by Mayor Martinez To d irect staff to advertise for a public hearing and proceed with amending the Beaumont Municipal Code; Establish an exemption to undergrounding utilities in excess of 34.5 kV; Establish an exemption to undergrounding utilities for parcels having a project width less than 300 feet and require an in-lieu fee for future undergrounding via Capital Improvement Program (CIP); and, Establish a waiver process for applicants to petition City Council to pay in-lieu fees for otherwise non-exempt projects. Approved by a unanimous vote J.10 Approval of City Attorney Invoices for the Month of November 2023 City Attorney Pinkney recused on this item. Motion by Council Member Voigt Second by Mayor Pro Tem Fenn Approve invoices in the amount of $122,806.51. 5 Approved by a unanimous vote K. LEGISLATIVE UPDATES AND DISCUSSION L. ECONOMIC DEVELOPMENT UPDATE Report out from the recent meeting. M. CITY TREASURER REPORT N. CITY CLERK REPORT No report O. CITY ATTORNEY REPORT No report P. CITY MANAGER REPORT Announced upcoming City Hall closures and cancellation of January 2, 2024 meeting. Q. FUTURE AGENDA ITEMS • Assessment for the need for additional community center(s) (Future) • Annexation Agreement with the County (Future) • Marketing of Downtown Renovation on Billboards (January) • Level of Service Standards for Traffic Levels (January) • City Market Night (January) R. COUNCIL REPORTS Martinez - Gave a report out from the PLUS Committee and Youth Council. Voigt - Attended the Blizzard Bash and the light parade and thanked staff. 6 Attended the Cal Cities meeting. Lara - Attended the RTA meeting and wished happy holidays. White - Gave a report out from the RCTC meeting and the Shop with a Cop event. Fenn - Attended the Morongo groundbreaking, 7-11 ribbon cutting, Shop with a Cop, Blizzard Bash, a Four Seasons event, PLUS Committee, Parks and Rec Holiday Luncheon, San Gorgonio Pass Water Agency Meeting. Upcoming Veterans Expo Jan 20 and Chamber Luncheon on Jan 19. S. ADJOURNMENT at 10:59 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday January 16, 2024, at 6:00 p.m. unless otherwise posted.