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Home My Public Portal About2016-11-14-Special Town Mtg Warrant TOWN OF BREWSTER SPECIAL TOWN MEETING WARRANT NOVEMBER 14, 2016 TOWN OF BREWSTER SPECIAL TOWN MEETING NOVEMBER 14, 2016 Barnstable, ss To: Roland W. Bassett, Jr. Constable of the Town of Brewster Greetings: In the name of the Commonwealth of Massachusetts, you are hereby directed to notify and inform the Town of Brewster inhabitants qualified to vote in Town affairs to meet at the Cafeteria at Stony Brook Elementary School, 384 Underpass Road, on Monday, November 14, 2016, next, at 7:00 p.m. o'clock in the evening, then and there to act upon the following articles: UNPAID BILLS ARTICLE NO. 1: To see what sums the Town will vote to appropriate, and also to raise, borrow pursuant to an applicable statute or transfer from available funds for the payment, pursuant to Chapter 44 Section 64 of the Massachusetts General Laws, of unpaid bills from previous fiscal years, including any bills now on overdraft; or to take any other action related thereto. (Board of Selectmen) (Nine-tenth Vote Required) Motion: Move that Nine Hundred Seventy Dollars ($970.00) be appropriated from Free Cash to pay the General Fund unpaid bills from prior fiscal years; that Forty Nine Dollars ($49.00) be appropriated from Golf Receipts Reserved for Appropriation. Department Vendor Amount a. Golf Dex Media $49.00 Total Golf $49.00 b. Police Department F.M. Generator Inc. $770.00 c. Maintenance Department BBE Corporation $200.00 Total General Fund $970.00 BUDGETARY TRANSFERS ARTICLE NO. 2: To see what sums the Town will vote to transfer into various line items of the Fiscal Year 2017 General Fund operating budget from other line items of said budget and from other available funds; or to take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move that the amounts listed below be transferred between the various Fiscal Year 2017 funds, accounts, and expenditures as follows: FROM TO AMOUNT a Planning Department, Wages Natural Resources, Wages $3,500.00 b Golf Receipts Reserved for Appropriation Golf Department, Expense $35,588.00 c Golf Receipts Reserved for Appropriation Debt Service, Expense $108,143.00 d General Fund Free Cash Debt Service, Expense $332,347.00 e General Fund Free Cash Veterans Services, Expense $17,500.00 f General Fund Free Cash Accountant, Wages $21,000.00 g General Fund Free Cash Town Administration, $12,380.00 Expense h General Fund Free Cash Insurance Reserve Fund $12,000.00 i. General Fund Free Cash Accounting, Expense $18,000.00 Page 1of10 CAPITAL AND SPECIAL PROJECTS EXPENDITURES ARTICLE NO. 3: To see what sums the Town will vote to appropriate, and also to raise, borrow pursuant to any applicable statute or transfer from available funds, for the purposes of capital expenditures for the offices, departments, boards, committees, and commissions of the Town of Brewster; or to take any other action related thereto. (Board of Selectmen) (Two Thirds Vote) Motion: Move that the following amounts be appropriated for the following capital outlay expenditures, with all such expenditures to be made by the Town Administrator with the Approval of the Board of Selectmen;except the School expenditures to be made by the School Superintendent with the approval of the School Committee; authorize leases for more than three years for those items to be leased, and further that the Town Administrator with the approval of the Board of Selectmen or School Superintendent with the approval of the School Committee as the case may be, is authorized to sell, convey, trade-in or otherwise dispose of equipment being replaced as follows: Department Item Funding Source(s) Amount 1 Board of Selectmen _ a. Technology Ongoing Information Transfer$65,000 $65,000 Upgrades Technology system and from General Fund equipment Free Cash improvements including but not limited to the purchase of desktop computers, servers, productivity and office software, backup systems, and other hardware/ software throughout the Town. 2 Department of Public Works a. Street Sweeper Lease Costs associated with a Transfer $40,000 $40,000 Street Sweeper. (5 year from General Fund lease) _ Free Cash b. Front End Loader Lease Costs associated with Transfer$35,000 $35,000 replacing, leasing, and from General Fund procuring a Front End Free Cash Loader. (5 year lease) c. Replace Superintendent Costs associated with Transfer $40,000 $31,000 Vehicle replacing, procuring, from General Fund and/or upgrading the Free Cash Superintendent's vehicle. d. Riding Lawn Mower Costs associated with Transfer $15,000 $15,000 replacing and from Article 2, Item procuring a riding lawn 3b of the 2015 mower. Special Town Meeting. e. Skid Steer Costs associated with Transfer$25,000 $25,000 replacing, leasing, and from General Fund procuring a Skid Steer. Free Cash (3 year lease) Page 2 of 10 • 11 f. Road Maintenance/ Professional services, Transfer $70,000 $70,000 Drainage including engineering, from General Fund permitting and Free Cash construction costs associated with road maintenance and drainage on various streets throughout the Town. g. Cemetery Professional services Transfer$5,100 from $20,225 Improvements associated with Article 8, Item of the improving the Annual Town cemetery including, Meeting of 2012; but not limited to tree and $15,125 from planting, landscaping, Article 3 of the 2013 green burial layout, Special Town and general facility Meeting. repairs and/or upgrades and any related costs. 3 Fire Department a. Inflatable Rescue Boat Costs associated with Transfer$19,000 $19,000 replacing and from the Waterways procuring an Inflatable improvement Fund Rescue Boat. b. Dispatch Services Professional services Transfer$37,500 $37,500 associated with from Ambulance Dispatch, Radio Repair, Receipts Reserved CMED and Technology for Appropriation support provided by Barnstable County. c. Rescue Service Billing Professional services Transfer $10,000 $10,000 provided by a third from Ambulance party billing service. Receipts Reserved for Appropriation d. Two (Qty 2) Ambulance Costs associated with Transfer$52,500 $52,500 Leases replacing, leasing, and from Ambulance procuring (2) Receipts Reserved Ambulances. (5 year for Appropriation leases) e. Personal Protective Costs associated with Transfer $10,000 $10,000 Equipment replacing and/or from Ambulance upgrading personal Receipts Reserved protective equipment. for Appropriation f. Two (Qty 2) Fire Engine Costs associated with Transfer $108,000 $108,000 Leases replacing, leasing, and from General Fund procuring (2) Fire Free Cash Engines. (5 year leases) g. Replace Deputy Chief Costs associated with Transfer $47,000 $47,000 Vehicle replacing and from Ambulance procuring a new Receipts Reserved vehicle currently being for Appropriation used by the Deputy Chief. h. Apparatus Costs associated with Transfer $37,500 $37,500 Replacement Lease replacing, leasing, and from General Fund procuring an Free Cash Apparatus. (10 year lease) Page 3 of 10 i. Local/Regional/ Costs associated with Transfer$10,000 $10,000 National Grant Match providing the Town's from Ambulance required match ranging Receipts Reserved from 5-10% to accept for Appropriation and expend the grant as specified in the grant award. j. Training Program Costs associated with Transfer$12,000 $12,000 Expense professional training from Ambulance and time/wages Receipts Reserved associated with for Appropriation training. k. Emergency Costs associated with Transfer$10,000 $10,000 Management Expense professional training, from General Fund purchasing and Free Cash maintaining Emergency Management related equipment; and subsidize time/wages associated with Emergency Management Response. 4 Elementary Schools a. Consulting Services Professional services Transfer $10,000 $10,000 associated including from General Fund but not limited to Free Cash soliciting bids and proposals; hiring a consultant and any other related project costs pertaining to conducting a feasibility study of moving all Pre- K through fifth grade classes into one location. 5 Golf Department _ a. Replace Irrigation Professional services, Transfer$80,000 $80,000 Electrical Service including engineering, from Golf Receipts permitting and Reserved for construction costs Appropriation associated with replacing and upgrading the current irrigation electrical service. b. Equipment Leases Costs associated with Transfer $18,252 $18,252 the fourth year lease of from Golf Receipts the greens aerifier, Reserved for fairway aerifier, and Appropriation core processor. c. Reel Grinding Costs associated with Transfer$45,000 $45,000 Equipment replacing and from Golf Receipts procuring new reel Reserved for grinding equipment. Appropriation d. Aerator/Soil Costs associated with Transfer$13,000 $13,000 Cultivator replacing and from Golf Receipts Page 4 of 10 procuring new Reserved for Aerator/Soil Appropriation Cultivator equipment. 6 Ladies Library a. Chiller (HVAC) Costs associated with Transfer $55,000 $55,000 replacing, procuring, from General Fund installing, and any Free Cash other related costs to replace the existing Chiller (HVAC) at the Ladies Library. 7 Natural Resources a. Pick Up Truck Costs associated with Transfer $40,750 $40,750 Replacement replacing and from General Fund procuring a new Pick Free Cash Up Truck. b. Boat Fuel Tank Costs associated with Transfer $5,000 from $5,000 Replacement replacing, procuring, General Fund Free installing, and any Cash other related costs to replace the existing boat fuel tank. c. Water Quality Meter Costs associated with Transfer$7,200 from $7,200 Replacement replacing, procuring, General Fund Free installing, and any Cash other related costs to replace the water quality meters. d. DCR Bike Trail Etension Professional services, Transfer $25,000 $25,000 including development, from General Fund engineering, permitting Free Cash and other associated costs pertaining to a beach management plan for the State owned beach; initial design of a bike trail extension, proposed layouts, and public meetings. 8 Police Department a. Mobile Data Terminals Costs associated with Transfer $32,000 $32,000 replacing and from procuring new mobile Telecommunication data terminals. Special Revenue Fund. b. Cruiser Replacement Costs associated with Transfer $39,000 $39,000 replacing, procuring, from General Fund equipping, and any Free Cash other related costs for a new cruiser. c. HVAC Condensing Unit Costs associated with Transfer $75,000 $75,000 Replacement & Roof replacing, procuring, from General Fund Project installing, and any Free Cash other related costs to replace the existing Page 5 of 10 Chiller (HVAC) and roof at the Police Station. 9 Maintenance Department a. Town Hall Costs associated with Transfer$48,000 $48,000 Carpet/Flooring replacing, procuring, from General Fund Replacement installing, and any Free Cash other related costs to replace carpeting and/or flooring within Town Hall. b. Town Hall Exterior Costs associated with Transfer $30,000 $30,000 Painting—Phase I upgrading, repairing, from General Fund procuring, and any Free Cash other related costs to Exterior Painting of _ Town Hall. c. Thrift Shop Demolition Professional service Transfer$4,000 from $4,000 costs associated with General Fund Free demolition and Cash removal of the Thrift Shop including but not limited to removing materials, backfilling and grading the site to level as well as loam and hydroseed all surrounding areas disturbed by demolition. SPECIAL REVENUE FUND/ Cable Franchise Fee Account ARTICLE NO. 4: To see if the Town will vote to authorize the spending limit for Fiscal Year 2017 in the sum of ONE HUNDRED SIXTY SEVEN THOUSAND TWO HUNDRED FOURTEEN AND 00/100 DOLLARS ($167,214.00) from the Cable Franchise Fee account to offset Fiscal Year 2017 costs associated with providing local cable television related purposes, including, but not limited to the general public purpose of supporting and promoting public access to the Brewster cable television system; training in the use of local access equipment and facilities; access to community, municipal and educational meeting coverage; use and development of an institutional network and/or municipal information facilities; contracting with local cable programming services providers and/or any other appropriate cable related purposes, or to take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move to adopt as printed in the warrant. FUEL ASSISTANCE FUNDING ARTICLE NO. 5: To see what sums the Town will vote to appropriate, and also to raise, borrow pursuant to any applicable statute, or transfer from available funds, for the Town Administrator to be used by the Town Administrator to contract with various health and human services, not-for- profit corporations to provide for the health, safety, and welfare of the inhabitants of the Town of Brewster; further, that all such sums be expended on the condition that grant agreements be executed by and between the Town of Brewster and the respective private, not-for-profit agency Page 6 of 10 for Fiscal Year 2017, which grant agreements shall stipulate mutually agreed upon terms and conditions; or to take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move that Ten Thousand Dollars ($10,000.00) be transferred from Free Cash to a Fuel Assistance funding account within the Town for the purpose of contracting a third party to provide fuel assistance services to the residents of Brewster. Further, to authorize the Town Administrator to execute grants with respective agencies for Fiscal Year 2017, which contracts shall stipulate mutually agreed upon terms and conditions. COMMUNITY PRESERVATION ACT FUNDING ARTICLE NO. 6 : To see if the Town will vote to act on the report of the Community Preservation Committee on the Fiscal Year 2017 Community Preservation Budget and to appropriate or reserve for later appropriation monies from the Community Preservation Fund annual revenues or available funds for the administrative and operating expenses of the Community Preservation Committee, the undertaking of Community Preservation Projects and all other necessary and proper expenses for the year; or to take any other action related thereto. (Community Preservation Committee) (Majority Vote Required) Motion: Move that the following sums be appropriated or reserved for later appropriation from the Community Preservation Fund Fiscal Year 2017 revenues or other available funds as indicated herein, for the administrative and operating expenses of the Community Preservation Committee, the undertaking of community preservation projects and all other necessary and proper expenses, for Fiscal Year 2017 community preservation purposes as set forth herein, with each item considered a separate appropriation to be spent by the Community Preservation Committee, as shown below: Purpose Funding Source (s) Amount Community Housing Habitat for Humanity of Cape Cod, Transfer Fund $77,633 from Fund $350,000.00 Inc. Tubman Road Community Balance Reserved for Community Housing Ownership Development Housing and further, transfer $272,367 from the Fund Balance Reserved for Community Preservation Act COMMUNITY PRESERVATION ACT/ Reallocation of Fund Balance ARTICLE NO. 7: To see what sums the Town will vote to transfer into the Community Preservation Committee reserved and unreserved fund balances to turn back the unspent remainder of projects approved in prior fiscal years so that it is available for future appropriations, or to take any other action related thereto. (Community Preservation Committee) (Majority Vote Required) Motion: Move that the unspent remainder of projects in prior years as listed below be transferred between the various accounts as follows: FROM TO AMOUNT Fund Balance Reserved for Community Preservation, Open $438,728.00 Community Preservation Act Space Reserved Fund Balance Page 7 of 10 f Fund Balance Reserved for Community Preservation, Historic $87,746.00 Community Preservation Act Preservation Reserved Fund Balance Fund Balance Reserved for Community Preservation, $87,746.00 Community Preservation Act Community Housing Reserved 1 Fund Balance_ Fund Balance Reserved for Community Preservation, Prior $474,357.00 Community Preservation Act Year Budget Reserved Fund Balance LIBRARY DESIGN GRANT ARTICLE NO. 8: To see if the Town will vote to authorize the Library Board of Directors to apply for, accept and expend any State grants that may be available for the cost of the library project's design, construction and equipment, or take any other action related thereto. (Trustees of the Ladies Library) (Majority Vote Required) Motion: Move to adopt as printed in the warrant. LIBRARY DESIGN SCHEMATIC ARTICLE NO. 9: To see if the Town will vote to accept the Library's preliminary schematic architectural design plans, or take any other action related thereto. (Trustees of the Ladies Library) Motion: Move to adopt as printed in the warrant. RESCIND DEBT AUTHORIZATION ARTICLE NO. 10: To see what action the Town will take to amend, appropriate or re-appropriate, transfer, modify, repeal or rescind unused borrowing authority authorized by previous town meetings, or take any action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move that the unused borrowing authority for the following projects be rescinded: '`` DEPARTMENT ITEM ARTILCE/TOWN AMOUNT TO BE MEETING RESCINDED Town Administration Town Hall Window Article 4/Special $55,000.00 Replacement Project Town Meeting 2016 ' APPLICATION OF BOND PREMIUMS ARTICLE NO. 11: To see if the Town will vote to supplement each prior vote of the Town that authorizes the borrowing of money to pay costs of capital projects to provide that, in accordance with Chapter 44, Section 20 of the General Laws, the premium received by the Town upon the sale of any bonds or notes thereunder, less any such premium applied to the payment of the costs of issuance of such bond or notes, may be applied to pay project costs and the amount authorized to be borrowed for each such project shall be reduced by the amount of any such premium so applied. (Board of Selectmen) (Two-Thirds Vote Required) Motion: Move to adopt motion as written. Page 8 of 10 u OTHER BUSINESS ARTICLE NO. 12: To act upon any other business that may legally come before this meeting; or take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Motion to be provided at the Special Town Meeting. L And you are hereby directed to serve this Warrant with your doings thereon to the Town Clerk at the time and place of said meeting as aforesaid. Given under our hand and Seal of the Town of Brewster affixed this.7" day of October 2016. o0.-Z Ge.,, -4/, 44/444 J. Theodore Dickson, Chairman Peter G. Norton, Vice-Chairman /� j ! c am s W. Foley, Clerk Cynthia Bingh David Whitney I I Page 9 of 10 VI I 4 i 5 I, Roland W. Bassett Jr,duly qualified Constable for the Town of Brewster, hereby certify that I served q the Warrant for the Special Town Meeting of November 14, 2016 by posting attested copies thereof, p in the following locations in the Town on the 1 t day of October, 2016. Brewster Town Offices Café Alfresco Brewster Ladies Library Brewster Pizza House The Brewster General Store Millstone Liquors U. S. Post Office 44de, 7K,A05(11_ Roland W. Bassett, Jr. Constable y, I's J Page 10 of 10