HomeMy Public PortalAboutCouncil Meeting Packet Document.pdfMAYOR CITY MANAGER
Jason Buelterman Dr. Shawn Gillen
CITY COUNCIL CLERK OF COUNCIL
Barry Brown, Mayor Pro Tem Jan LeViner
John Branigin
Wanda Doyle CITY ATTORNEY
Julie Livingston Edward M. Hughes
Monty Parks
Shirley Sessions
CITY OF TYBEE ISLAND
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
A G E N D A
REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL
May 23, 2019 at 6:30 PM
Please silence all cell phones during Council Meetings
Consideration of Items for Consent Agenda 6:30PM
Executive Session
Opening Ceremonies
Call to Order
Invocation
Pledge of Allegiance
State of the City
Recognitions and Proclamations
1. Proclamation, National Poppy Day
Consideration of the approval of the minutes of the meetings of the Tybee island City Council
2. Minutes, Special City Council Meeting, May 7, 2019
3. Minutes, City Council Meeting, May 9, 2019
4. Minutes, Special City Council Meeting, May 14, 2019
Consideration of Boards, Commissions and Committee Appointments
Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10
minutes.
Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times of 5
minutes.
5. Josh Walker, Littering Ordinance
6. Mack Kitchens - Dune Restoration Project
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Consideration of Approval of Consent Agenda
Public Hearings
Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
7. Alcohol License Request: Drift Tybee LLC dba Drift
Beer and Wine-Sale by Drink for Consumption on Premises Only; Sunday Sales-Sale by
Drink for Consumption on Premises Only
8. Alcohol License Request: Retail Beer and Wine-Package Sales Only, Consumption on
Premises Prohibited;
Sunday Sales-Package Sales Only
Consideration of Bids, Contracts, Agreements and Expenditures
9. Water/Sewer Department is requesting approval for purchase of two new Ford pickup
trucks from JC Lewis. Budget Line Items: 505-4310-54-2200 and 505-4410-54-
2200. Total amount: $22,928.44
10. The purpose of this agenda item is seek the City Council’s approval to amendment the
General Fund fiscal year 2018-2019 operating and capital budget of $13,968,968, by
$158,402 to $14,127,370.
11. Council Action Requested Authorization to Purchase the Following Equipment:
Hydronalix Emergency Intergrated Lifesaving Lanyard (EMILY) x2 $26,402
Club Car CarryAll $14,698
Beach Vehicle Equipment (Lights, Sirens, Warning System) $15,000
Patient Transport Insert x2 $5000
Line Item: 100.351.54.2100
Consideration of Ordinances, Resolutions
12. Resolution - FY2019 Budget Amendment
Council, Officials and City Attorney Considerations and Comments
13. Bubba Hughes - Pretrial Diversion Program
14. Jason Buelterman - Recommendations from Finance Committee
15. John Branigin - Public Safety Compensation
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
16. John Branigin - Orange Crush Feedback
17. Wanda Doyle - Public Safety Committee Update
18. Wanda Doyle - Plastic Bag Recycling
19. Monty Parks - Recycle Proposal
Executive Session
Discuss litigation, personnel and real estate
Possible vote on litigation, personnel and real estate discussed in executive session
Adjournment
Individuals with disabilities who require certain accommodations in order to allow them to observe and/or
participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are
required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable
accommodations for those persons.
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings,
should do so during the citizens to be heard section. Citizens wishing to place items on the council
meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM
prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City
Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible
planning, preservation of our natural and historic resources, and partnership with our community to ensure
economic opportunity, a vibrant quality of life, and a thriving future.”
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
1. Proclamation, National Poppy Day
Page 4
CITY OF TYBEE ISLAND
PROCLAMATION
Expressing support for the designation of May 24, 2019, as Notional Poppy Day on Tybee Island
and recognizing the important of honoring those who have worn our nation’s uniform; and
WHEREAS, poppies are worn and displayed as a symbolic tribute to our fallen and the future
of living veterans and service members; and
WHEREAS, at the end of World War I, The American Legion adopted the poppy as a symbol of
freedom and the blood sacrificed by troops in wartimes. The symbolic use of the poppy comes
from the poem In Flanders Fields, which movingly begins, “In Flanders Fields the poppies blow,
between the crosses, row on row, “ referring to the poppies that sprang up in the churned-up
earth of newly dug soldiers’ graves over parts of Belgium and France; and
WHEREAS, The American Legion family has long utilized the red poppy as its official flower,
symbolizing the blood shed by those who have served in our U.S. military and it is fitting that as
The American Legion approaches its 100th anniversary, they expand the meaning and
symbolism of the poppy, mirroring the manner in which the poppy is symbolically showcased in
England and Canada in celebratory fashion on their Remembrance Day, also known as Armistice
Day and Poppy Day; and
WHEREAS, wearing a poppy will unite citizens from across the country who decide to show
their patriotism; and
WHEREAS, May 24, 2019 would be an appropriate date to designate as National Poppy Day;
NOW THEREFORE, I Jason Buelterman and City Council members of the City of Tybee Island
do hereby proclaim May 24, 2019 as National Poppy Day and urge all citizens, residents and
visitors on Tybee Island to join in observing this day of honor to every service member who has
died in the name of liberty, freedom and democracy while also showing their support for living
veterans, service members and their families.
IN WITNESS THEREFORE, I hereby set my hand and cause the Seal of the City of Tybee
Island to affixed this 23th Day of May 2019.
______________________
Jason Buelterman, May
City of Tybee Island
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
2. Minutes, Special City Council Meeting, May 7, 2019
Page 6
City Council Minutes, May 7, 2019
Mayor Buelterman called the Special City Council meeting to order at 4:00PM. Those in
attendance were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle and Shirley
Sessions. Also in attendance were Bubba Hughes, City Attorney and Janet LeViner, City Clerk.
Barry Brown joined the meeting during executive session.
Julie Livingston made a motion to adjourn to executive session to discuss real estate and
personnel. Monty Parks seconded. Vote was unanimous, 5-0.
Monty Parks made a motion to return to regular session. John Branigin seconded. Vote
was unanimous, 6-0.
Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6-
0.
Meeting adjourned at 5:00PM.
______________________________
Janet R. LeViner, CMC
Clerk
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
3. Minutes, City Council Meeting, May 9, 2019
Page 8
City Council Minutes, May 9, 2019
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on May 9, 2019. Those
present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, and Barry Brown.
Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George
Shaw, Director, Community Development; Angela Hudson, Finance Director and Janet LeViner,
Clerk of Council. Shirley Sessions was excused as she is on vacation.
Mayor Buelterman listed the following items on the consent agenda:
City Council Minutes, April 25, 2019, As amended.
Council Approval for Special Events Application, Remembrance Parade on 6/16/19 from
7am to 11am along bike route from Alley 3 to the Pier. Discussion: Parade is
approved and drums are allowed only if parade begins at 10:00AM.
Out of State Travel, Melissa Freeman, St Augustine, FL, to attend Institute for Public
Procurement Training, June 12 - 14, 2019. See attached for appropriate budget line
item
Contract, Expert Laser Services, Replacement of Copiers in City Hall
Approval to amend the SPLOST 2014 Fund fiscal year 2018-19 Capital Budget of
$1,340,575.29 by transferring $7,000 from the contingency fund line item to the Fire
Department's budget for additional related equipment to the mobile commend unit
vehicle. See attached for associated line items.
Sprint Fiber Work, 111 Butler Avenue, Water Tower
Bid approval for Portable Restrooms, South-end Beach
Jason Buelterman - Use of State funds for additional Federal re-nourishment and dunes.
Discussion: Mayor Buelterman stated the USCOE has a $12M amount set aside for
Tybee and the City has agreed to add $2.6M to the $5M the State provided and he
suggests out of the remaining approximately $2M from the State funds, $1M more
towards the USACOE. This would give them $15.6M of State and Federal monies to
purchase as much sand as possible for the future re-nourishment, dunes and beach.
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
Call to Order
Invocation: Ken Douberly, St Michaels Parrish
Presentation of Colors and Pledge of Allegiance
Citizens to be Heard.
Mack Kitchens approached Mayor and Council to speak to Dune Restoration Project and
Beach Re-nourishment. Mr. Kitchens read from a prepared document where he expressed
his concerns with the Dune Restoration Project, Beach Re-nourishment and Alan Robertson (see
attached). Mayor Buelterman explained the future beach re-nourishment, the placing of sand
fencing in critical areas and vegetation. He continued, Alan Robertson was hired to manage the
Dune Restoration Project with the assistance of Thomas and Hutton Engineers as the City
needed to have these people in place as the project is time sensitive. Mr. Robertson possesses
the credentials needed to manage the Project as well as a professional relationship with DNR
staff. Mr. Kitchens presented numerous questions as to Mr. Robertson. Ms. Doyle
recommended Mr. Kitchens submit an Open Records Requests to the Clerk which would answer
his questions. Mayor Buelterman stated he disagrees with Mr. Kitchens as the dunes do protect
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the City. If the dunes had been in place for Hurricane Matthew they would have assisted in
keeping the flooding to a minimum. They are now providing critical protection for the Island.
Mr. Kitchens disagreed. Mayor Buelterman thanked Mr. Kitchens for his comments.
Wanda Doyle stated after the 4th of July event the Concerned Citizens Group, DOJ, and Staff
will meet to evaluate all public safety precautions that have been implemented. Mayor
Buelterman thanked Ms. Doyle.
Karen Gilbert,. 113 Jones Avenue, approached Mayor and Council to speak in support of
the proposed ordinance, Disorderly Household Ordinance. Ms. Gilbert commended the
Public Safety Committee and Council for demonstrating not just in their words but through their
actions, your commitment to preserving the quality of life for Tybee residents.
Amy Gaster approached Mayor and Council to speak to the proposed ordinances, Disorderly
Household and STVR Ordinance. Ms. Gaster agrees the City needs to have these
ordinances as there are none. She made reference to changes from the stake holders which
were not incorporated in to what is before Mayor and Council tonight. Ms. Gaster addressed
penalties; transference and change of ownership; all properties governed alike; and an
enforceable ordinance. She stated she does not feel the proposed ordinance is equitable. Ms.
Gaster then addressed the STVR Ordinance in regards to trash. She outlined the different
services that have been provided through the years for the STVR. Ms. Gaster would like that
portion of the proposed ordinance to be revisited as changes would take effect on Memorial
Day and that does not leave sufficient time for a solution to the trash issues and concerns. This
will be a challenge. Ms. Gaster recommended an Island wide solution for the twelve weeks
(Memorial Day to Labor Day) which would be twice a week pick-up and revisit for a long term
solution. Mayor Buelterman thanked Ms. Gaster for her comments.
Keith Gay approached Mayor and Council to speak to the proposed ordinances, Disorderly
Household and STVR Ordinance. Mr. Gay stated his main concern is if the proposed
ordinance is passed in its current capacity, it sets the stage for an unequal level of enforcement
which is unintended. He stated the only way the City can control a disorderly house in long
term or short term is by penalizing the performance of the occupant. Mr. Gay also stated his
concerns with the possibility the proposed ordinance could put him out of business if the “three
strikes mechanism” go against the owner/management company and not to the occupants. He
then moved to the STVR Ordinance. Mr. Gay recommended twice a week trash pick-up, Island
wide, during the season. He feels it is more economical as the pick-up route would be the
same as once a week pick-up. Mayor Buelterman thanked Mr. Gay.
Barry Brown made a motion to approve the consent agenda. Julie Livingston seconded.
Vote was unanimous, 5-0.
Consideration of Ordinances
Second Reading, 2019-03, Graffiti, Sec 22-33-42. Wanda Doyle made a motion to
approve. Monty Parks seconded. Vote was unanimous to approve, 5-0.
Second Reading, 2019-04, Disorderly Household. Ms. Doyle asked Mr. Hughes if there is
language in the proposed ordinance regarding whose responsibility it is for the bad behavior,
occupant or home owner. She would like the penalty to be more equitable. Mr. Hughes stated
there are two things: (1) occupant is most likely to get the citation when an event occurs and
the court deals with them and (2) the owners receive the same citation and the court addresses
them. The goal of the proposed ordinance is to encourage appropriate behavior by everyone.
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The proposed ordinance gives the City additional leverage to a management company or owner
whose property has received two citations to be more forcible regarding controlling the
behavior of the occupant(s). He continued, the ordinance is based on convictions and feels it is
as neutral as it can be. Mayor pro tem Brown asked what is the minimum fine associated with
the proposed ordinance. Mr. Hughes stated there is no minimum fine and the maximum fine is
$1,000. Dr. Gillen explained the “three strikes you are out” proposal. He continued after three
citations have been received in a 365 day period and are adjudicated, a meeting is scheduled to
do an Abatement Agreement. Here they will be given guidelines for compliance for the
remaining 365 day time period. Mayor pro tem Brown asked if the same applies to residents as
to short and long term rentals. Dr. Gillen confirmed. Mr. Parks stated he is comfortable with
the proposed ordinance as 99% of the properties on the Island are in compliance and the
proposed ordinance is directed toward bad behavior. Ms. Livingston stated Council needs to
reach a balance between what protects the citizens that live on the Island year round and
tourists that visit and feels that the proposed ordinance has accomplished that. She
encouraged Council to vote in the affirmative. Ms. Doyle made reference to the Abatement
Agreement process as it goes through the City Manager. Mr. Hughes confirmed. Mr. Branigin
stated the proposed ordinance is as equitable as possibly be and the only way it can be 100%
equitable is to drop the provision that allows the revocation of the rental license which would
take away the only tool over and above the court penalties currently in place. He stated the
abatement process provides ample protection for management companies and property owners.
John Branigin made a motion to approve. Julie Livingston second. Vote was unanimous to
approve, 5-0.
Second Reading, STVR, 2019-09, Sec 34-261. Monty Parks stated he had serious issues
with the proposed ordinance especially in Section 2 as it relates to trash pick-up. Mr. Parks
stated he has questions regarding billing, enforceability, and logistics and recommended the
proposed second reading not pass. Mr. Parks stated he would like to continue to bill in-house.
Mr. Hughes stated it is his understanding Atlantic Waste bills the STVR directly. Mayor
Buelterman confirmed there is logistical huddles to overcome as well as operational issues. He
also stated his concerns with the lack of twice a week pick-up for STVR as the receptacles
overflow and are a health risk. Mr. Parks stated this is a problem that has plagued Tybee for a
long time. Ms. Hudson confirmed there will be logistical issues with twice a week pick-up which
would include a complete list of all STVR. A short discussion ensued regarding the upcoming
contract with Atlantic Waste. Wanda Doyle made a motion to approve Sec 1, strike Sec 2 and
continue to look at the logistics issue. Monty Parks seconded. Discussion: Mr. Parks stated
at the end of the month he will have a proposal for a recycling program. Mayor Buelterman
asked Dr. Gillen to check with staff as to what a resident can do in regards to a neighbor who
continually overflows their trash or refused to get second pick-up or second cart should do. Dr.
Gillen confirmed. Ms. Hudson recommended twice a week pick-up during the season for all
residents and STVR that have Atlanta Waste service. Ms. Doyle confirmed. Vote was
unanimous to approve as amended, 5-0.
Council, Officials and City Attorney Considerations and Comments
Bubba Hughes stated he has spoken with Mr. Robertson regarding the Beach Management
Plan from 2014 and DNR’s position in respect to paths and dune vegetation. DNR’s preference
is to have public crossovers as frequently as possible as they are frequently maintained and the
private crossovers are not. Paths are permitted under the Rules and his recommendation with
regards to the current problem on 18th Place to let them continue to access the beach through
existing paths. Mr. Hughes recommended staff communicate with the Life Guards, City
Marshal, and Beach Patrol to let the neighborhoods know foot paths are permitted
Page 11
George Shaw stated Mr. Crammer requested Mayor and Council hear his Request to amend
the C-2 District Zoning. Mr. Shaw explained Mr. Crammer would like to have multi-family in
C-2. He would recommend, if approved, it would be long term rental only. Mayor pro tem
Brown stated he does not feel it would be affordable. Mr. Shaw stated Mr. Crammer did not
mention affordable in his documentation only long term. Ms. Livingston confirmed it is Mr.
Crammer’s position this would only be for C-2. Mayor Buelterman recommended the Planning
Commission hear the request, make recommendations, and forward to Mayor and Council. Mr.
Hughes stated he will work with Mr. Shaw for recommendations as to a text amendment.
Mayor Buelterman confirmed. Ms. Livingston expressed her concerns with downgrading
districts. Ms. Doyle recommended Mayor and Council provide the Planning Commission with
clear direction on how they are to move forward.
Barry Brown made a motion to adjourn. John Branigin seconded. Vote was unanimous, 5-
0.
Meeting adjourned at 8:35PM.
______________________________
Janet R. LeViner, CMC
Clerk
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
4. Minutes, Special City Council Meeting, May 14, 2019
Page 17
Special City Council Minutes, May 14, 2019
Mayor Buelterman called the Special City Council meeting to order at 3:30 PM. Those in
attendance were Julie Livingston, John Branigin, and Wanda Doyle. Also in attendance were
George Shaw, Director, Community Development and Janet LeViner, City Clerk. Barry Brown,
Monty Parks and Shirley Sessions were excused.
Agreements
Memo of Understanding – Funding Agreement, $11,156.00 to purchase Four Fir
Thermal Imaging Monoculars, Four Push–to–talk Adapters and Four Tactical
Communications Headsets. Julie Livingston made a motion to approve. John Branigin
second. Vote was unanimous, 3-0 to approve.
Mayor adjourned the Special City Council meeting and opened the Budget Workshop.
Wanda Doyle made a motion to adjourn. John Branigin seconded. Vote was unanimous, 3-
0.
Meeting adjourned at 5:30PM.
______________________________
Janet R. LeViner, CMC
Clerk
Page 18
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
7. Alcohol License Request: Drift Tybee LLC dba Drift
Beer and Wine-Sale by Drink for Consumption on Premises Only; Sunday Sales-Sale by
Drink for Consumption on Premises Only
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
8. Alcohol License Request: Retail Beer and Wine-Package Sales Only, Consumption on
Premises Prohibited;
Sunday Sales-Package Sales Only
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
9. Water/Sewer Department is requesting approval for purchase of two new Ford pickup
trucks from JC Lewis. Budget Line Items: 505-4310-54-2200 and 505-4410-54-
2200. Total amount: $22,928.44
Page 25
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
Customer Proposal
Prepared for:
Mr. Stan Bearden
City of Tybee Island
403 Butler Ave
Tybee Island, GA 31328
Mobile: 912-472-5053
Email: sbearden@cityoftybee.org
Prepared by:
Ed Patterson, Commercial Account Manager
Office: 912-629-9325
Email: edpatterson@jclewisford.com
Date: 04/19/2019
Vehicle: 2019 F-150 XL
4x2 Regular Cab Styleside 6.5' box 122"
WB
1
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: Mr. Stan Bearden, City of Tybee Island
By: Ed Patterson, Commercial Account Manager Date: 04/19/2019
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
2019 F-150, Regular Cab Styleside
4x2 Regular Cab Styleside 6.5' box 122" WB
XL(F1C)
Price Level: 950
Description MSRP
Base Vehicle
Base Vehicle Price (F1C)$28,155.00
Packages
Equipment Group 100A Base N/C
Includes:
- Engine: 3.3L V6 PDFI
Includes auto start-stop technology and flex-fuel capability.
- Transmission: Electronic 6-Speed Automatic
Includes selectable drive modes: normal/tow-haul/sport.
- 3.55 Axle Ratio
- GVWR: 6,100 lbs Payload Package
- Tires: P245/70R17 BSW A/S
- Wheels: 17" Silver Steel
- Radio: AM/FM Stereo w/4 Speakers
Includes auxiliary audio input jack (not available with SYNC).
Powertrain
Engine: 3.3L V6 PDFI Included
Includes auto start-stop technology and flex-fuel capability.
Transmission: Electronic 6-Speed Automatic Included
Includes selectable drive modes: normal/tow-haul/sport.
3.55 Axle Ratio Included
GVWR: 6,100 lbs Payload Package Included
Wheels & Tires
Tires: P245/70R17 BSW A/S Included
Wheels: 17" Silver Steel Included
Seats & Seat Trim
Vinyl 40/20/40 Front Seat N/C
Other Options
122" Wheelbase STD
Monotone Paint Application STD
Radio: AM/FM Stereo w/4 Speakers Included
Includes auxiliary audio input jack (not available with SYNC).
Class IV Trailer Hitch Receiver $95.00
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T). Integrated Brake Controller (67T)
is a standalone option and must be ordered separately.
Selected Options
2
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: Mr. Stan Bearden, City of Tybee Island
By: Ed Patterson, Commercial Account Manager Date: 04/19/2019
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
2019 F-150, Regular Cab Styleside
4x2 Regular Cab Styleside 6.5' box 122" WB
XL(F1C)
Price Level: 950
Description MSRP
Includes towing capability up to TBD on 3.3L V6 PFDI engine (99B) and 2.7L EcoBoost engine (99P) or up to TBD on 3.5L EcoBoost engine (994),
3.5L EcoBoost High Output engine (99G) and 5.0L V8 engine (995), smart trailer tow connector and 4-pin/7-pin wiring harness.
Front License Plate Bracket N/C
Standard in states requiring 2 license plates, optional to all others.
Interior Colors
Medium Earth Gray N/C
Primary Colors
Oxford White N/C
SUBTOTAL $28,250.00
Destination Charge $1,595.00
TOTAL $29,845.00
Selected Options (cont'd)
3
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: Mr. Stan Bearden, City of Tybee Island
By: Ed Patterson, Commercial Account Manager Date: 04/19/2019
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
2019 F-150, Regular Cab Styleside
4x2 Regular Cab Styleside 6.5' box 122" WB
XL(F1C)
Price Level: 950
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $28,155.00
Options & Colors $95.00
Upfitting $0.00
Destination Charge $1,595.00
Subtotal $29,845.00
Pre-Tax Adjustments
Code Description
DD-GPC Dealership Discount and Government Price
Concession
-$9,208.56
Subtotal $20,636.44
Post-Tax Adjustments
Code Description
GA LLF Georgia Lemon Law Fee $3.00
Total $20,639.44
Customer Signature Acceptance Date
4
Page 29
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
Customer Proposal
Prepared for:
Mr. Stan Bearden
City of Tybee Island
403 Butler Ave
Tybee Island, GA 31328
Mobile: 912-472-5053
Email: sbearden@cityoftybee.org
Prepared by:
Ed Patterson, Commercial Account Manager
Office: 912-629-9325/Cell9127133874
Email: edpatterson@jclewisford.com
Date: 05/14/2019
Vehicle: 2019 F-250 XL
4x2 SD Regular Cab 8' box 142" WB SRW
1
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: Mr. Stan Bearden, City of Tybee Island
By: Ed Patterson, Commercial Account Manager Date: 05/14/2019
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
2019 F-250, SD Regular Cab
4x2 SD Regular Cab 8' box 142" WB SRW
XL(F2A)
Price Level: 950
Description MSRP
Base Vehicle
Base Vehicle Price (F2A)$33,150.00
Packages
Order Code 600A N/C
Includes:
- Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel
Flex-Fuel badge on fleet orders only.
- Transmission: TorqShift-G 6-Spd Auto w/SelectShift
- 3.73 Axle Ratio
- GVWR: 10,000 lb Payload Package
- Tires: LT245/75Rx17E BSW A/S (4)
- Wheels: 17" Argent Painted Steel
Includes painted hub covers/center ornaments.
- HD Vinyl 40/20/40 Split Bench Seat
Includes center armrest, cupholder, storage and driver's side manual lumbar.
- Radio: AM/FM Stereo
Includes digital clock and 4 speakers.
Powertrain
Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Included
Flex-Fuel badge on fleet orders only.
Transmission: TorqShift-G 6-Spd Auto w/SelectShift Included
3.73 Axle Ratio Included
GVWR: 10,000 lb Payload Package Included
Wheels & Tires
Tires: LT245/75Rx17E BSW A/S (4)Included
Wheels: 17" Argent Painted Steel Included
Includes painted hub covers/center ornaments.
Seats & Seat Trim
HD Vinyl 40/20/40 Split Bench Seat Included
Includes center armrest, cupholder, storage and driver's side manual lumbar.
Other Options
142" Wheelbase STD
Monotone Paint Application STD
Radio: AM/FM Stereo Included
Includes digital clock and 4 speakers.
Emissions
Selected Options
2
Page 31
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: Mr. Stan Bearden, City of Tybee Island
By: Ed Patterson, Commercial Account Manager Date: 05/14/2019
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
2019 F-250, SD Regular Cab
4x2 SD Regular Cab 8' box 142" WB SRW
XL(F2A)
Price Level: 950
Description MSRP
50-State Emissions System STD
Interior Colors
Medium Earth Gray N/C
Primary Colors
Oxford White N/C
SUBTOTAL $33,150.00
Destination Charge $1,595.00
TOTAL $34,745.00
Selected Options (cont'd)
3
Page 32
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: Mr. Stan Bearden, City of Tybee Island
By: Ed Patterson, Commercial Account Manager Date: 05/14/2019
J.C. Lewis Ford
9505 Abercorn St, Savannah, Georgia, 314064595
Office: 912-925-0234
Fax: 912-921-1375
2019 F-250, SD Regular Cab
4x2 SD Regular Cab 8' box 142" WB SRW
XL(F2A)
Price Level: 950
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $33,150.00
Options & Colors $0.00
Upfitting $0.00
Destination Charge $1,595.00
Subtotal $34,745.00
Pre-Tax Adjustments
Code Description
DD-GPC Dealership Discount and Government Price
Concession
-$12,459.00
Subtotal $22,286.00
Post-Tax Adjustments
Code Description
GA LLF Georgia Lemon Law Fee $3.00
Total $22,289.00
Customer Signature Acceptance Date
4
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
10. The purpose of this agenda item is seek the City Council’s approval to amendment the
General Fund fiscal year 2018-2019 operating and capital budget of $13,968,968, by
$158,402 to $14,127,370.
Page 34
MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown Mayor Pro Tem
Wanda Doyle
Julie Livingston
Jackson Butler
Monty Parks
John Branigin CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Council Meeting Date for Request: May 23, 2019
Item: The purpose of this agenda item is seek the City Council’s approval to amendment the General Fund fiscal year 2018-
2019 operating and capital budget of $13,968,968, by $158,402 to $14,127,370.
Explanation: The purpose of this agenda item is seek the City Council’s approval to amend the General Fund’s fiscal year
2018-2019 operating and capital budget by $158,402 from $13,968,968 to $14,127,370 to purchase fire department
equipment. The Fire Department wants to purchase a two 2019 Club Car for $25,000 each and an Emily Platform rescue
equipment for $26,402. The details for the Fire Department equipment will be presented by the Fire Chief in another agenda
item. The Parking Service Division is $82,000 short within several line items.
Budget: The detailed budget amendment is included as Attachment A.
Paper Work: ____ Attached*
Already Distributed
Submitted by: Angela Hudson, Director of Finance and General Administration
Phone / Email: (912) 472-5021/ahudson@cityof tybee.org
May 14, 2019
Date given to Clerk of Council
Page 35
ATTACHMENT A
Date Received by Finance:
FINANCE USE ONLY:
Date Submitted:Packet No.
BA Ref No.
Purpose:
Date Processed:
Adjusted
Department Account Description Account Number Current Budget (Expenditures)Budget Balance Increase Decrease Budget Balance
N/A Police Fines 100.00.35.1170 500,000.00 (604,475.36)(104,475.36)100,000.00 0.00 (4,475.36)
100.00.35.1174 134700 (218,644.06)(83,944.06)58,402.00 (25,542.06)
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
SUBTOTAL LINE ITEM INCREASES:158,402.00$ -$ (30,017.42)$
General Fund Current Budget:13,968,968.00
General Fund May 23, 2019 Amended Budget:14,127,370.00$
Fire Department Machinery and Equipment 100.3510.54.2100 51,201.00 (37,639.00)13,562.00 76,402.00 0.00 89,964.00
Parking Service Credit Card Fees 100.7564.52.3901 142,000.00 (139,861.25)2,138.75 64,453.00 66,591.75
Parking Service Computer service contract 100.7564.52.1300 60,000.00 (52,880.00)7,120.00 4,730.00 0.00 11,850.00
Parking Service Contract Services - collection 100.7564.52.1325 6,534.00 (6,190.25)343.75 4,817.00 0.00 5,160.75
Parking Service Supplies & materials 100.7564.53.1100 15,000.00 (10,479.15)4,520.85 8,000.00 12,520.85
SUBTOTAL LINE ITEM DECREASES:158,402.00$ -$ 186,087.35$
Net Change 100,000.00$ -$ 156,069.93$
General Fund Current Budget:13,968,968.00
1.) Signature of Department Director: _____________________________ Date __________________General Fund May 23, 2019 Amended Budget:14,127,370.00$
____________________________________
2.) Was the Budget Amendment Request approved by the City Council? YES NO N/A
If yes, please indicate the date approval was given: _____________________________Date:____________________________________
Attach Copy of Agenda Item and minutes from the City Council Meeting
3.) Signature of Finance Director: _____________________________ Date: __________________
REVENUE LINE ITEM INCREASES
CITY OF TYBEE ISLAND, GEORGIA
BUDGET LINE ITEM AMENDMENT REQUEST FORM
Department
Submitted By:
05/23/2019
Budget amended to by fire department equipment
Requested
Budget Adjustment
EXPENDITURE LINE ITEM INCREASES
4.) Signature of Finance Employee who Processed the Request:
Department
Submitted By:
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
12. Resolution - FY2019 Budget Amendment
Page 37
RESOLUTION
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND:
WHEREAS, the City of Tybee Island is an authorized municipality organized and existing
under the laws of the State of Georgia; and
WHEREAS, as a qualified municipality, the City of Tybee Island is entitled to provide certain
services and is required to comply with certain obligations; and
WHEREAS, as part of the accounting and budgeting process, the City of Tybee Island is to
comply with Governmental Accounting Standards, Board Requirements and Statements; and
WHEREAS, the City of Tybee Island is to maintain its accounts in an appropriate manner so as
to comply with auditing requirements and accounting standards and may designate certain funds as
enterprise funds or other funds with different status including general funds, special revenue funds,
capital project funds, debt service funds, permanent funds, etc.; and
WHEREAS, the City of Tybee Island wishes to clarify certain funds and to establish the
authority for the transfer to and from certain funds as may be necessary and appropriate and to restrict
transfers from certain funds.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council, in open meeting duly
assembled, as follows:
1. To provide for the raising of revenues and appropriations of funds to support the City of
Tybee Island, Georgia for fiscal year beginning July 1, 2018 and ending June 30, 2019 in order to
provide for the operations of government departments; elected officials, other governmental activities;
and to provide for the level of personnel authorized for the various departments the City of Tybee
Island hereby amends and adopts the Fiscal Year 2018-2019 Revenue and Expenditure Operating and
Capital Budget for the following funds:
General Fund-100 $14,127,370.00
2. Tybee Island has previously designated certain funds for debt service to be specifically
reserved to account for and are restricted to, committed or assigned funds for the expenditure for
principle and interest obligations.
3. There is an established special revenue fund used to account and report the proceeds of
specific revenue sources that are restricted or committed to expenditure for specific purposes other than
debt service or capital projects.
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4. Capital project funds currently assigned are to include funds set aside by the mayor and
council for greenspace, beach renourishment, and capital projects on the city’s capital improvement
plan as established by the mayor and council.
5. Tybee Island receives Special Purpose Local Option Sales Tax Funds, which are to be
separately maintained and segregated and only used for the expenditures for capital improvement
projects authorized by county-wide referendum, intergovernmental agreement, and the agreed capital
improvement plan of the City.
6. Tybee Island receives hotel/motel tax proceeds which are to be maintained and used as
required by Georgia law and only in accordance therewith.
7. Tybee Island continuously accumulates funds for beach nourishment purposes and,
further, seeks additional funding for beach nourishment projects including from federal sources, state,
county and grant sources to acquire sufficient funds for such projects. All funds received from
whatever source in connection with a beach nourishment project must be accounted for in a completely
transparent manner and consistent with any restrictions imposed by the grantor of such funds. No
transfers from any such restricted funds can be made except upon the express approval of the mayor
and council.
8. There is hereby established a stabilization fund to be used to account for transfers from
other funds when necessary, with all such transfers being reported to the mayor and council if made by
other than the express approval of the mayor and council
9. WHEREAS, The Finance Director has presented for adoption and/or approval the
matters addressed herein.
IT IS SO RESOLVED, this the ____ day of ___________________, 2019.
CITY OF TYBEE ISLAND, GEORGIA
By: ___________________________________
Jason Buelterman, Mayor
ATTEST:
By: ___________________________________
Clerk of Council
Tybee/Resolutions/2018/funds
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
13. Bubba Hughes - Pretrial Diversion Program
Page 40
City of Tybee Island Municipal Court
Pre-Trial Diversion Program Guidelines
The Diversion program was created pursuant to O.C.G.A. § 15-18-80 as an alternative to the prosecution of offenders in
the criminal justice system. The Diversion Program is designed for first offenders who have committed crimes that did
not result in injury to a victim, are otherwise non-violent and non-aggressive in nature and do not involve driving under
the influence charges, nor domestic violence; examples include but are not limited to Shoplifting, Underage
Consumption, Possession of Marijuana. Therefore, because of the requirements set forth at O.C.G.A. §35-3-37, any case
considered for acceptance in the Diversion Program must be accused or indicted prior to being accepted in the program.
The Assistant Direct Attorney must approve any deviation from these published guidelines and may deviate from these
guidelines.
Each individual accepted to participate in the Pretrial Diversion Program will be required to enter into a contractual
agreement, and will be subject to an individualized program of supervision by the Municipal Court of Tybee Island, which
may include counseling, education, drug screening, and community service work, for a specified period of time in lieu of
traditional prosecution.
Participation in the Diversion Program will be voluntary and if there is counsel, with the advice of counsel, will occur
prior to adjudication and if participants satisfactorily complete the Diversion Program, will result in dismissal or Nolle
Prosequi of the charges. It is designed to benefit the individual program participant as well as the overall criminal justice
system for the City of Tybee Island.
Acceptance into the Diversion Program will generally be based upon the following eligibility criteria;
1. The Victim’s response to the Defendant’s petition for Diversion.
2. Offenders with no criminal record will be eligible for program participation. Some exceptions may apply.
3. Offenders must be at least 17 years of age and voluntarily petition the Assistant District Attorney via the
Municipal Court of Tybee Island requesting consideration for participation in the Diversion Program.
4. The case against the offender must be prosecutable.
5. As a rule, offenders must be gainfully employed or a full-time student. (An exception of this would be a
homemaker who would not be required to obtain full-time employment.)
6. Offenders must be of stable mind and have a stable place of residence.
7. Offenders, as part of the application process, must agree to sign forms waiving the right to:
a. Certain Constitutional rights including the right to a speedy trial
b. Maintain confidential information such as juvenile records (such records are needed for the
purpose of eligibility investigation) and the Offender does not have to admit guilt.
8. The offender must agree to pay all applicable monetary obligations, which may include an
administrative fee, supervisory fees, restitution to victims, reimbursement for appointed attorney’s fees,
and/or drug screening fees.
9. The offender must be able and willing to travel to a designated laboratory for drug testing whenever
instructed to do so if part of the program. In order to accomplish such testing, the offender must
maintain a valid, current, state-issued form of identification.
10. The offender must agree to be supervised for a reasonable period of time which will be determined
following an evaluation of the individual circumstances of his or her case.
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11. The offender must agree to perform a specified amount of community service if applicable, and/or to
complete reasonable counseling and/or education programs required by the Assistant District Attorney.
The necessity and amount of such community service and/or counseling will be determined following an
evaluation of the individual circumstances of the offender and his or her case.
12. The circumstances surrounding the defendant’s arrest and subsequent conduct must reasonably lead to
the conclusion that the defendant is amenable to correction and unlikely to offend again.
The following persons will not qualify for participation in the Diversion Program:
1. Persons with extensive juvenile records.
2. Persons who have previously been arrested or convicted, as an adult, of any criminal offense, unless
unusual circumstance indicate that an exception should be made.
3. Persons who have escaped custody or willfully failed to appear in court while on bond.
4. Persons who have escaped from a mental hospital.
5. Persons with felony convictions.
6. Persons who have been arrested for Felony Violation of the Georgia Controlled Substance Act.
7. Persons who are currently dependent upon drugs and/or alcohol or have used illegal drugs subsequent
to the arrest.
8. Currently affiliated gang members.
9. The charges are related to domestic violence.
10. Persons charged with a DUI.
In order to be considered for acceptance in the Pre-Trial Diversion program, the offender will be required to file
application materials with the Municipal Court of Tybee Island. The Pre-Trial Diversion Coordinator will assess the
eligibility of the individual offender based upon the criteria outlined above. If the offender is rejected the case will be
returned to the assigned Judge and Assistant District Attorney for prosecution. If the offender is accepted, a contractual
agreement outlining the conditions of participation will be prepared and executed.
The offender will be required to pay an administration fee which will not exceed $1000.00, pursuant to O.C.G.A. § 15-18-
80. The amount will be determined by the Assistant District Attorney.
Upon execution of the contractual agreement, the offender will be enrolled in the Pre-Trial Diversion Program for a
specified period of time, and for the duration of the program the offender will be under the supervision and monitoring
of the Municipal Court of Tybee Island. Upon successful completion, bond will be released and the charges dismissed or
a Nolle Prosequi entered.
Upon successful completion, the participant may apply for a record restriction of the charges.
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Item Attachment Documents:
14. Jason Buelterman - Recommendations from Finance Committee
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Attendees: Jason Beulterman, John Branigin, Monty Parks, Shawn Gillen, Angela Hudson, Nalene
Conway
Jason called the meeting to order.
New Business:
Jason Beulterman – Determine set amount or percentage of budget to maintain in fund balance
Jason asked Shawn and Angela for thoughts on this.
Shawn asked Angela what our annual general fund revenues are.
Angela replied that last year we took in $11.3 million. She stated in doing the budget we are at $7
million in terms of payroll and personnel. Payroll is at 65%
Shawn advised the committee that the number the study came up with was $3.5 million needed to
respond to a hurricane. He stated it is possible to get all or most of that back but it takes time. The
question is what we need beyond that to have sufficient reserves for good bond readings or the ability
to respond to another emergency within the same year. Shawn used $9 million as an example. $9
million is about 85% of revenues on an annual basis.
Jason asked Shawn if he was suggesting if we set $9 million as the amount.
Angela suggested $10 million and stated several debts that could occur if something happens to the
island.
Monty stated that he thinks $10 million is excessive. He stated that at some point we owe it to the tax
payers to ease back a little. Monty stated we are adding parking spaces and increasing parking rates. He
mentioned that hotel/motel only goes up as those rates increase.
Angela stated as of right now we are at $9.5 in revenues. She stated our trend with the exception of last
year (transferring $800,000 in to the Campground fund to make it whole again) is we have traditionally
been bringing in a lot more revenue of a million dollars or more.
Shawn stated we have to do some capital projects. He stated we can’t just rely on SPLOST to do that,
and we need to be in the position to use some general fund revenues (revenues over expenditures).
Shawn asked Angela if we set it at $10 million would we still have that flexibility to do the $500k and $1
million in capital projects of general fund.
Angela stated that people can also look at operating cost.
Monty asked if we could dedicate money to separate accounts/programs instead of only having a
general fund reserve.
The committee discussed this as an option.
Shawn suggested instead of picking a flat number, determine a percentage.
John stated he thinks it is reasonable to set a floor as long as we can justify the amount based on
potential issues. He stated he doesn’t think we need to grow the fund balance anymore. John stated he
would like to take the money that would have gone to grow the fund balance and put it towards capital.
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Jason stated he agreed with setting a percentage that will be enabled to grow and dedicate everything
above towards capital.
Monty stated the reason he suggested reserve accounts was because it makes it more transparent more
than it sitting in general fund.
The committee discussed fund balance and designation according to GASB rules.
Shawn advised that enterprise funds are intended to be self-sufficient. He stated that utility is supposed
to have a rate structure that should sustain it operationally and capital wise in to perpetuity. He stated if
subsidizing with general fund dollars you are artificially lowering those rates.
Jason asked Shawn to work with his team to come up with a percentage and make a recommendation to
City Council with the additional money being designated for capital.
He stated to Monty if council thinks what he is suggesting is this is the best way to move forward they
can make that recommendation.
The committee discussed.
Monty made a motion that staff develop a reserve general fund amount based on percentage of annual
income, revenue, or operating expense and present to council as being the reserve amount with the
amount above to be dedicated toward capital means. John seconded. All were in favor.
John Branigan – Mobile 911 surcharges
John stated that according to the GMA update, the money from the 911 surcharges now goes from the
telecoms to the Georgia Department of revenue rather than directly to the counties. He stated that he
pulled his landline phone bill and at the very bottom under the 911 fees it states “based on our records
your CUI number is GA0911, your regulatory address is Tybee Island”. He advised that we watch when
we get our allotment from the Department of Revenue because a couple things could happen.
They may be more accurate in figuring out how many registered phones there are on Tybee
Island so our amount could go up.
It could stay relatively the same in which case we are still getting underpaid.
The worst case would be the Georgia Department of Revenue decides Tybee Island is in
Chatham County, it all goes to Chatham County in which case we don’t get anything.
John stated that the best news out of this is now there is one entity that we have a better chance to try
to get this cleared up so we are getting our equitable fair share of that 911 money.
Angela stated that we are getting some of the prepaid fees.
Jason stated we have been waiting for written confirmation that they won’t hit us up with a bill two
years down the road.
The committee discussed there were a lot of kinks to be worked out.
John made a motion to have Angela keep an eye on our 911 reimbursements and see if she can draw
any conclusion about whether we are still being underpaid. Monty seconded the motion. All were in
favor.
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John Branigan – Solid waste subsidy
John stated that he personally thinks it is wrong to be subsidizing what we charge for solid waste
Shawn stated it is his understanding there are two pieces that cause a general fund subsidy of solid
waste fund.
Steven’s Day exemption
The City is charged yard waste pick up. The charge is not extended to the customer.
John stated he does not believe this is very transparent.
Jason asked what it would cost each home to pay for yard waste.
Nalene replied that the city is paying $4.64 per home, approximately 2,600 residents bringing the
monthly total to $12,041.
The committee discussed whether or not to continue subsidies and reviewed the current amounts being
subsidized.
The committee discussed the purpose of the Steven’s Day subsidy is to relieve the residents of rate
increases.
The committee discussed the option of modifying or possibly terminating the contract with Atlantic
Waste saving the citizens and the city (in subsidies) approximately $240,000 per year.
John stated an option of not billing people directly period and just have the city pay for it as part of city
services.
Jason stated he wanted to figure out a way to get the cost everyone pays for yard debris through
subsidy and taxes down.
The committee discussed parameters for a proposal.
John stated that we have two separate issues.
Not getting the service from Atlantic Waste on a city wide basis that we should be
General fund subsidizing enterprise fund
Jason asked Shawn what the motion should be.
Shawn stated the motion should be to assess alternative means of yard waste collection that would
lower the subsidization of yard waste collection in the solid waste fund.
John stated that he thinks we should table all of this and pay greater attention to the RFP that we put
together and when we get the results of the RFP we ask the staff to come up with a rate structure that
fully funds what the city has to pay.
The committee agreed to hold off.
John Branigin – Water/Sewer Rates
Page 46
Jason asked if he could make a suggestion that we consider doing the same thing with the CPI to the
rates that we do with all the impact fees for developers that would be in construction and any other
impact fees where the money goes straight to water and sewer.
The committee discussed.
Monty made a motion to get a list of impact fees that would be affected by a CPI increase. John
seconded. All were in favor.
John stated we need to act with some sense of urgency to figure out how we are going to get from here
to there. There being ten years out when we start construction of the new sewer treatment facility. He
stated he thinks it’s up to the Infrastructure Committee to come up with a road map for how to get
things done. He stated he thinks the Finance Committee needs to play a role in figuring out what the
strategy is to making sure we can pay for it.
Monty suggested moving some money out of general fund and start the fund, put seed money in there
now.
The committee discussed whether or not the percentage of the increase in demand based on R2 build
out is minimal.
Shawn advised the committee;
Use caution subsidizing utility fund with general fund dollars because over time that can cause
neglect to the system.
Courtney is giving a starting point and does assume full build out.
If new SPLOST passes some of that can be used and is not general fund subsidy but instead using
one time dollars for one time expenditure.
There are two types of structures Courtney recommended.
The 3,000 citizens of Tybee aren’t the ones driving the water demand, so how do you push the
cost to those driving the demand.
Get a list of the highest users top to bottom, commercial and residential and then cross
reference those addresses with our short term vacation rental database or homestead
exemption data. Courtney’s study only gave top ten.
The committee discussed if Infrastructure and Finance Meetings will give enough focus.
Monty stated he thinks it a good idea to have Planning Commission look at the R-2 definition.
Shawn stated the Master Plan Implementation Committee is in their charge , was to go through the
caring capacity study and this is an outgrowth of the caring capacity study. He stated they are eager to
help.
Jason stated we need to know how much money we actually need.
John made a motion to charge the Master Plan Implementation Committee with coming up with a list of
assumptions either from Courtney’s study or rethinking those that can become the input into the
infrastructure analysis which can then drive the financial discussion. Monty seconded the motion.
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Jason requested a motion to adjourn the meeting. Monty made the motion. John seconded. The
meeting was adjourned.
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