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HomeMy Public PortalAbout20190715_PC_PACKET.pdfPLANNING COMMISSION Demery Bishop Ron Bossick Marianne Bramble Tina Gann Charles Matlock David McNaughton Alan Robertson A. Call to order: E- , CITY MANAGER Shawn Gillen COMMUNITY DEVELOPMENT DIRECTOR George Shaw Planning Commission Meeting AGENDA July 15, 2019 — 7:00 p.m. For Citv Council Meeting August 8, 2019 — 7:00 p.m. B. Consideration of Minutes: 1. Minutes of June 17, 2019 C. Disclosures/Recusals: D. Old Business: CITY ATTORNEY Edward M. Hughes E. New Business: 1. Site Plan approval/Special review: modular building added to the lot — 704 Lovell Avenue — Zone R-2 — 40005-19001 — Tybee Island Charter School dba Tybee Island Maritime Academy. F. Discussion only: 1. Changing R2 minimum lot size to 9,000 square feet. 2. Increasing variance application fee. Adjournment: Lisa L. Schaaf Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons. •' -? f} M. LU 9r�I CITY MANAGER Shawn Gillen COMMUNITY DEVELOPMENT DIRECTOR George Shaw Planning Commission Meeting AGENDA July 15, 2019 — 7:00 p.m. For Citv Council Meeting August 8, 2019 — 7:00 p.m. B. Consideration of Minutes: 1. Minutes of June 17, 2019 C. Disclosures/Recusals: D. Old Business: CITY ATTORNEY Edward M. Hughes E. New Business: 1. Site Plan approval/Special review: modular building added to the lot — 704 Lovell Avenue — Zone R-2 — 40005-19001 — Tybee Island Charter School dba Tybee Island Maritime Academy. F. Discussion only: 1. Changing R2 minimum lot size to 9,000 square feet. 2. Increasing variance application fee. Adjournment: Lisa L. Schaaf Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons. PLANNING COMMISSION Demery Bishop Ron Bossick Marianne Bramble Tina Gann Charles Matlock David McNaughton Alan Robertson Planning Commission Meeting MINUTES June 17, 2019 CITY MANAGER Shawn Gillen COMMUNITY DEVELOPMENT DIRECTOR George Shaw CITY ATTORNEY Edward M. Hughes Chair Bishop called the June 17, 2019, Tybee Island Planning Commission meeting to order. Commissioners present were Marianne Bramble, David McNaughton, Alan Robertson, Charles Matlock and Tina Gann. Ron Bossick was absent. Consideration of Minutes: Chair Bishop asked for consideration of the May 20 2019, meeting minutes. Commissioner Robertson made a motion to approve. Commissioner Matlock seconded. The vote to approve was unanimous. Disclosures/Recusals: Chair Bishop asked if there were any disclosures or recusals. There were none Old Business: Chair Demery Bishop asked if there was any old business. Commissioner McNaughton asked George Shaw where we are on the proposed change related to the casino boat. George Shaw stated he has had no feedback so far from City Council on that subject. Commissioner McNaughton made a motion to recommend City Council amend Sec. 4-050 paragraph (L) under uses permitted after site plan approval and remove the letter L. passenger cruise lines, so they will no longer be permitted. Commissioner Robertson seconded. The vote was four to one, motion carries. New Business: Subdivision of Land: requesting to divide property hack into 3 single-family lots — 109 .tones Avenue — Zone R-2 and C-2 — 4-0003-13-021— Thomas A. Smith. George Shaw approached the Planning Commission and stated the owner applicant of 109 Jones Avenue would like to recreate the three lots that were originally platted at this property. Commissioner Bramble asked could a duplex be built on any of these lots. George Shaw stated yes on one of the lots a duplex can be built. Chair Bishop asked if this re -subdivision currently meets existing Land Development codes. George Shaw stated yes and the City Attorney does not believe the sixty -foot rule applies in this case because these lots existed before. Commissioner McNaughton stated he would like to know if one of these lots is commercial or not. George Shaw stated that was an error and he would make sure what the zoning is on that lot. Thomas A. Smith approached the Planning Commission and stated that two of these lots are residential and one is commercial. Commissioner McNaughton made a motion to continue this item until the July agenda to gather information on weather one lot is Commercial or not. Commissioner Bramble seconded. The vote to continue was unanimous. Discussion only: Home Base Business and Home Occupation Business — City of Tybee Island George Shaw approached the Planning Commission and stated that staff is looking for a clear understanding of what is allowed for home based and home occupation business. One is allowed by right and one by special review only. For example home based has to be conducted entirely within the home. Is a shed allowed to be used for home business or not. If customers come to the home which would that be and if so is there a limit to that. Also if there is inventory or making of products can that be stored outside or in a garage. Would that be part of the home. Chair Bishop stated an office is a physical room within the home. An occupation is using that office for that occupation for example using a laptop. Chair Bishop stated Planning and Zoning needs to figure this out in office. George Shaw stated that would be good. Changing to buildable area requirement rather than simply lot size: George Shaw approached the Planning Commission and stated this is about changing the requirement to buildable upland area instead of lot size. Commissioner McNaughton made a motion to recommend City Council adopt a change in the Land Development code that identifies buildable area as the continuous area of upland soils designated for development of a lot. The area identifies coastal marshlands are excluded from the buildable area associated with a lot. Areas subject to setbacks maybe included when calculating buildable area. Commissioner Robertson seconded. The vote was unanimous. 200 -foot rule: Commissioner McNaughton moved that we ask City C OUncil to eliminate Sec. 3-090 (1). Commissioner Robertson seconded. The vote was unanimous. Keith Gay approached the Planning Commission and asked that Planning and Zoning Commission to take under advisement if you have a large number of people whose families have owned lots for a long period with the expectation of building on them consistent with this rule.. Properties on the beach side will lose ocean views being farther back when the other buildings are all forward. The other purpose with this is to have some conformity with the way the buildings line up on the streets. Requiring 100 percent (less driveway) greenspace in setbacks: George Shaw approached the Planning Commission and stated this is about saving greenspace area. Currently allowed in the setbacks are accessory structures, patio's and pool's. This would eliminate those in the setbacks.. Chair Bishop stated there is a possibility to improve on the setback and he is not sure one hundred percent is reasonable. Commissioner Bramble stated Tybee is in need of more greenspace to soak up some of the torrential rains we get. Commissioner Bramble made a motion that the City Council consider increasing the percentage of greenspace required in setbacks. Commissioner Gann seconded.. The vote was three in favor Commissioners McNaughton, Gann and Bramble and two opposed Commissioners Robertson and Matlock. Motion in favor carried. Limiting vacation rental licenses: George Shaw approached the Planning Commission and stated that the intent was to cap the number of short-term rentals or limit them only to certain zones. The intent is to not let them keep growing. Chair Bishop stated in 2010 the City was at 40% short-term and now we are 60% short-term rentals. Commissioner Robertson stated this is more of an importance that we place on managing density on this island. Commissioner McNaughton stated that water and sewage issues are being driven by the vacation rental business, so to lessen the strain on the water and sewage issues, vacation rentals is one place look. Keith Gay of Tybee Beach Vacation rentals approached the Planning Commission and stated he feels like this would be an invasion of property rights to not be able to rent your own property. Keith Gay also stated maybe add some kind of tax or fee to short term rentals that would provide the funding necessary to enhance water supply, improve roads and increase sewage treatment. Dusty Church who works for Tybee Vacation rentals approached the Planning Commission and stated he thinks that there might be unintended consequences if a cap is put on short-term rentals. For example, what is happening in the Downtown Savannah area as far as values on homes that can or cannot be rentals? He also stated if Tybee would enforce them more, that would be a good start to decrease the operating number. Mack Kitchens who lives at 146 S. Campbell Avenue, Tybee Island, approached the Planning Commission and stated he has a vacation rental next to him with a pool. He thinks the Planning Commission has an obligation to do something about the short-term vacation rentals. This Island needs some kind of regulation on short-term rentals. He stated Tybee's season is getting longer. He would like to see stronger actions taking place on the rentals. Maybe a monetary penalty would help get a better handle on the problems. Chair Bishop stated the Planning Commission needs data like information on complaints, studies and tees on the short-term rental industries to try to look at solutions. Karen Gilbert of 113 Jones Avenue Tybee Island approached the Planning Commission and stated short-term rentals have impacted on the density of Tybee Island and the over occupancy that is of certain properties puts a strain on water and sewer uses. Planning Commission should require an occupancy certificate as part of the short-term registration process. That would initiate inspections. Monty Parks who lives. at 1014 Jones Avenue Tybee Island approached the Planning Commission and stated he was in the group that was formed in 2014 to study the short-term rental problems. He stated raising the registration fee could help with the water and sewer cost. We need help with enforcement. Commissioner McNaughton stated he.. would like to volunteer to gather the information needed on short-term rentals Commissioner Robertson made a motion to continue short-term rentals to the July Planning Commission meeting and adjourn tonight. Commissioner Bramble seconded. The vote was unanimous. Meeting adjourned 9:30pm. Lisa L. Schaaf STAFF REPORT PLANNING COMMISSION MEETING: July 15, 2019 r. CITY COUNCIL MEETING: August 8, 2019 LOCATION: 714 Lovell Ave. PIN: 40005 19001 APPLICANT: Tybee Island Maritime Academy EXISTING USE: School ZONING: R-2 USE PERMITTED BY RIGHT: Yes with Special Review COMMUNITY CHARACTER MAP: Commercial Gateway APPLICATION: Site plan with special review OWNER: Roman Catholic Diocese of Savannah PROPOSED USE: School PROPOSED ZONING: R-2 PROPOSAL: The applicant requests site plan to add a modular building beside existing school buildings. ANALYSIS: The Tybee Island Maritime Academy has a growing enrollment but is running out of classroom space. They are proposing a four classroom modular building on an empty portion of the existing property. The Catholic Diocese of Savannah has given permission for the school to expand in this area. While the applicant has agreements in place for engineering and surveying services there is no drainage plan nor survey of the property included in the application as required. The additional classrooms would require 14 off-street parking spaces per code. Only 10 spaces are shown, all of which are in the City's right of way. There is also no ADA space shown. The dumpster is also shown in the City's right of way. The Comprehensive Plan describes the Commercial Gateway in which it lies as follows: This area frurctions as an activity center and serves as the comanercial gateway for the City. Zoning classifications are C-1, C-2, R-1, R -IB, R -T and R-2. The mix of neighborhood coinniercial uses include shopping, crafts, restaurants, and eco -tourism. Comprehensive Plan — Community Character Area Commercial Gateway Meets Recommended Developinent Strategies Strategv YIN or N/A 1. Future development and redevelopment should be very pedestrian oriented with safe Y connections to adjacent neighborhoods and commercial areas 2. Promote mixed densities of residential development, including upstairs residential over N/A commercial. 3. Encourage mixed uses to provide for the daily needs of residents and tourists. N/A 4. Commercial uses should be low intensity and consistent with the existing character. N/A 5. Encourage development/redevelopment of existing vacant properties and underutilized Y structures 6. Encourage the preservation, restoration and adaptive reuse of historic strictures through N/A STAFF FINDING The application is incomplete. While this is a needed building for the growth of TIMA, staff cannot recommend approval. ATTACHMENTS A. Site plan review application B. Site plans C. Property card D. SAGIS map W This Staff Report was prepared by George Shaw. incentives 7. Beautification and fagade improvement projects should be implemented to improve area aesthetics N/A 8. Preserve/retain buildings that can house small businesses. N/A STAFF FINDING The application is incomplete. While this is a needed building for the growth of TIMA, staff cannot recommend approval. ATTACHMENTS A. Site plan review application B. Site plans C. Property card D. SAGIS map W This Staff Report was prepared by George Shaw. CIN OF TYBEE ISLAND SITE PLAN APPROVAL APPLICATION Applicant's Name Tybee Island Charter School dba Tybee Island Maritime Academy Address and location of subject property: 714 Lovell Avenue, Tybee Island, GA 31328 Fee Commercial $500 Residential $250 PIN 70005- &01 Applicant's Telephone Number 912-713-0318 Applicant's Mailing Address PO Box 1519, Tybee Island, GA 31328 Brief description of the land development activity and use of the land thereafter to take place on the property: Modular building to be added to the lot next to 714 Lovell Avenue adding school classrooms Property Owner's Name The Most Reverend Gregory John Hartmayer, OFM Conv. Roman Catholic Bishop of the Diocese of Savannah, St. Michael's Catholic Church_. Telephone Number 912-786-4505 Property Owner's Address: 2170 East Victory Drive, Savannah, GA 31404-3918 Is Applicant the Property Owner? Yes X No If Applicant is the Property Owner, Proof of Ownership is attached: Yes If Applicant is other than the Property Owner, a signed affidavit from the Property Owner granting the Applicant permission to conduct such land development is attached hereto. X lease agreement_ Yes Current Zoning of Property "2, Current Use Empty lot Names and addresses of all adjacent property owners are attached: Yes 6e°^&Q-- W:0-- %tl' If within two (2) years immediately preceding the filing of the Applicant's application for a zoning action, the Applicant has made campaign contributions aggregating to more than $250 to the Mayor and any member of Council or any member of the Planning Commission, the Applicant and the Attorney representing the Applicant must disclose the following: a. The name of the local government official to whom the campaign contribution or gift was made; b. The dollar amount of each campaign contribution made by the applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action, and the date of each contribution; c. An enumeration and description of each gift having a value of $250 or more made by the Applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action. L-- C (-(-) �/, of Applicant Date Fee Amount $ City Official NOTE: Other specific data is required for each type of Site Plan Approval. Check Number Date NOTE: This application must be accompanied by following information: 1 copy, no smaller than 11 x 17, of the proposed site plan and architectural renderings. 1 copy, no smaller than 24 x 36, of the engineered drainage and infrastructure plan. 1 copy, no smaller than 11 x 17, of the existing tree survey and the tree removal and landscaping plan. �. Disclosure of Campaign Contributions The Planning Commission may require elevations or other engineering or architectural drawings covering the proposed development. The Mayor and Council will not act upon a zoning decision that requires a site plan until the site plan has met the approval of the City's engineering consultant. (Note: Section 5-080 (A) requires, "Once the engineer has submitted comments to the zoning administrator, a public hearing shall be scheduled.") The Applicant certifies that he/she has read the requirements for Site Plan Approval and has provided the required information to the best of his/her ability in a truthful and honest manner. Signatu a of Applicant Date CITY OF TYBEE ISLAND Fee $500 SPECIAL REVIEW APPLICATION Applicant's Name TyoEe Ts -t b C.hALT-6ti !�--i,06C U4 119ec= TscAwo 474,tirlme tA'oe� Address and location of subject property 7/'/ Love(,(- h u e va'c PIN '46 05 L57 i '?t-4 I Applicant's Telephone Number 911-71:3 -0 318 Applicant's Mailing Address PO kt�X /S/q % �, Fc 3�� � d, �A 3& 2.e Brief description of the land development activity and use of the land thereafter to take place on the property: ,(- 8vt LDJ%vs &);TN 4 CCAssRftAxs vL 2 -R+ -ST /(eo.Ks /Y1os r /?EveAtMfl 621mo&-y M#Ac! AWMAyCR- Property Owner's Name oFM. ?omhti t&rt4uca� Rsgy Telephone Number 912 `736 —`tjr 5f&n,CA6eC1s Ce^fbLtC-- t fN4.cL- Property Owner's Address '2)-70 EAs ► Picn.Ly D& v f , 54urtNKhN, GA Is Applicant the Property Owner? Yes k--*' No If Applicant is the Property Owner, Proof of Ownership is attached: Yes If Applicant is other than the Property Owner, a signed affidavit from the Property Owner granting the Applicant permission to conduct such land development is attached hereto. !/ -Yes Current Zoning of Property /Z - 2- Current Use Em.07-y Lo 7 - Names Names and addresses of all adjacent property owners are attached: _ Yes If within two (2) years immediately preceding the filing of the Applicant's application for a zoning action, the Applicant has made campaign contributions aggregating to more than $250 to the Mayor and any member of Council or any member of the Planning Commission, the Applicant and the Attorney representing the Applicant must disclose the following: a. The name of the local government official to whom the campaign contribution or gift was made; b. The dollar amount of each campaign contribution made by the applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action, and the date of each contribution; c. An enumeration and description of each gift having a value of $250 or more made by the Applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action. Signature of Applicant Fee Amount $ city official c M7 Date NOTE: Other specific data is required for each type of Special Review. Check Number Date NOTE: This application must be accompanied by following information: A detailed description of the proposed activities, hours of operation, or number of units. 13 copies, no smaller than 11 x 17, of the proposed site plan and architectural renderings. Disclosure of Campaign Contributions form The Applicant certifies that he/she has read the requirements for Site Plan Approval and has provided the required information to the best of his/her ability in a truthful and honest manner. Signature of Appl i Date Sec. 5-070. - Standards for special review. Land uses listed in Article A of this Land Development Code that are permitted after special review must follow an administrative procedure prior to the issuance of any land development permit. (A)Review criteria. The planning commission shall hear and make recommendation upon such uses in a district that are permitted after special review. The application to establish such use shall be approved by the mayor and council on a finding that: (1) The proposed use will not be contrary to the purpose of this Land Development Code; (2) The proposed use will not be contrary to the findings and recommendations of the master plan; (3) The proposed use will not be detrimental to the use or development of adjacent properties or the general neighborhood or adversely affect the health and safety of residents and workers; (4) The proposed use will not constitute a nuisance or hazard because of the number of persons who will attend or use such facility, vehicular movement associated with the use, noise or fumes generated by or as a result of the use, or type of physical activity associated with the land use; (5) The proposed use will not be affected adversely by the existing uses of adjacent properties; (6) The proposed use will be placed on a lot which is of sufficient size to satisfy the space requirements of said use; (7) The parking and all development standards set forth for each particular use for which a permit may be granted will be met. (B)Additional mitigation requirements. The planning commission may suggest and the mayor and council may impose or require such additional restrictions and standards (i.e., increased setbacks, buffer strips, screening, etc.): (1) As may be necessary to protect the health and safety of workers and residents in the community; and (2) To protect the value and use of property in the general neighborhood. (C)Adherence to requirements. Provided that wherever the mayor and council shall find in the case of any permit granted pursuant to the provisions of these regulations, noncompliance of any term, condition, or restrictions upon which such permit was granted, the mayor and council shall rescind and revoke such permit after giving due notice to all parties concerned and granting full opportunity for a public hearing. (D) Permit longevity. If a building permit or other preparations or conditions are required prior to implementing special review approval granted by the mayor and council such permitting or other preparations or conditions must occur within 12 months from the date of special review approval. Such approval is based on information provided in the application. Building permits may only be granted for plans consistent with the approved application. Any deviation from the information submitted will require separate approval by planning commission and mayor and council. In the event of a hardship or other extenuating circumstance the permit holder may apply to the designated city official for a one-time extension of permit approval. Permit extensions may not be approved in extenuating circumstances for a period of no more than 180 days. Should the permit not be exercised in the extension period it will expire. (Ord. No. 05-2013, 1-10-2013) CITY OF TYBEE ISLAND CONFLICT OF INTEREST IN ZONING ACTIONS DISCLOSURE OF CAMPAIGN CONTRIBUTIONS Have you within the past two (2) years made campaign contributions or gave gifts having an aggregate value of $250.00 or more to a member of the City of Tybee Island Planning Commission, or Mayor and Council or any local government official who will be considering the rezoning application? YES NO X IF YES, PLEASE COMPLETE THE FOLLOWING SECTION: NAME OF GOVERNMENT OFFICIAL CONTRIBUTIONS OF $250.00 OR MORE GIFTS OF $250.00 OR MORE DATE OF CONTRIBUTION IF YOU WISH TO SPEAK CONCERNING THE ATTACHED REZONING APPLICATION, THIS FORM MUST BE FILED WITH THE ZONING ADMINISTRATOR FIVE (5) DAYS PRIOR TO PLANNING COMMISSION MEETING IF CAMPAIGN CONTRIBUTIONS OR GIFTS IN EXCESS OF $250.00 HAVE BEEN MADE TO ANY MEMBER OF THE PLANNING COMMISSION OR MAYOR AND COUNCIL. Signature Printed Name Pie , L 6 IV /t,Tkv C- It - Date 6 /.27 .A/ Chatham County, Georgia https://www. chathamtax. org/PT/Datalets/PrintDatalet. aspx?pin=4... ROMAN CATHOLIC DIOCESE OF SAVANNAH 713 BUTLER AVE Most Current Owner Current Owner Co Address 1 Address City State Zip Owner 2 ROMAN CATHOLIC DIOCESE OF 2170 E VICTORY DR SAVANNAH GA 31404 SAVANNAH Digest Owner (January 1) Owner Owner Address 1 Address City State Zip ROMAN CATHOLIC DIOCESE OF 2170 E VICTORY DR SAVANNAH GA 31404 SAVANNAH Parcel ` Status Parcel ID Category Code Bill # Address Unit City Zip Code Neighborhood Class Appeal Status Legal Description ACTIVE 40005 19001 7300 - School (Public,St,T) 3029258 713 BUTLER AVE TYBEE ISLAND 31328- 20500.00 - T500 TYBEE TO BULL R E2 - Exempt - Churches Legal Description LOTS 16A 13B 14B 15B 16B 17B & 17A WARD2 TYBEE Deed Book Deed Page Permits Permit # Permit Date Status Type Amount 190054-6 01/22/2019 Hold HT $6,500.00 140821-5 12/17/2014 Complete RF $135.00 130439-4 07/12/2013 Complete SN $29,420.00 13-0327-3 05/22/2013 Complete RN $200,000.00 DUMMY -1 12/09/2004 Complete CM $0.00 1 of 4 07/05/2019, 3:38 PM Chatham County, Georgia https://www.chathamtax.org/PT/Datalets/PrintDatalet.aspx?pin=4... Inspection Inspection Date Reviewer ID 06/03/2015 LKWOMACK 04/24/2010 LALOWRIM 12/09/2004 WWROBERT Appraised Values Tax Year Land Building Appraised Total Method 2019 1,275,400 343,700 1,619,100 Cost - MS 2018 1,275,400 354,500 1,629,900 Cost - MS 2017 1,275,400 377,500 1,652,900 Cost - MS 2016 1,275,400 395,700 1,671,100 Cost - MS 2015 1,275,400 418,200 1,693,600 Cost - MS 2014 1,275,400 447,300 1,722,700 Cost - MS 2013 1,275,400 473,200 1,748,600 Cost - MS 2012 1,275,400 474,900 1,750,300 Cost - MS 2011 1,275,400 474,900 1,750,300 Cost - MS Land Line Number 1 Land Type S - SQUARE FOOT Land Code G2 - GENERAL COMMERCIAL 2 Square Feet 33,126 Acres .7605 Influence Code 1 - Influence Code 2 - Influence Factor AV - AVERAGE Land Value 1,275,350 Residential Building Card # 3 Actual Year Built 1980 Effective Year Built 1980 Type 1 - Single Family Residence Style/Stories 2 - TWO STORY % Complete 100 Quality 300 Condition AV - AVERAGE Living Area 3,006 Basement Area 0 of 4 07/05/2019, 3:38 PM 'hatham County, Georgia Finished Basement Area No Bedrooms 3 Full / Half Baths 1/0 OBY https://www.chathamtax. org/PT/Datalets/PrintDatalet. aspx?pin=4... Card # Description Year Built: Grade: Units: Override: Area: 1 1243: Canopy, Wood Frame, Light False Mansard 1990 1 572 1 1238: Canopy, Wood Frame, Light False Mansard 1980 1 40 Commercial Building 1 of 2 Card Actual Year Built Effective Year Built % Complete Main Occupancy Quality / Condition Units Total Area Basement Area Finished Basement Area r 46 28 Classroom 1221 1 1978 1990 100 356: Classroom 1 / A -AVE RAGE 6,100 No 3 of 4 07/05/2019, 3:38 PM Chatham County, Georgia https://www.chathamtax. org/PT/Datalets/PrintDatalet. aspx?pin=4... Sar -Y, no photo avaaeole Ior Li" I� record 1 of 4 07/05/2019, 3:38 PM l i \ f i 'f. r f . t K U lip AV ko _cr VANGUARD OX AR BUILDING SYS-EIAS' Vanguard Modular Building Syet erne CD rc �' 3 Great Valley Parry, sblte 170 Malvern, PA 19355 07 -43e -W7 ywnw,vanguardmodular corn 4 CLASSROOM FLEX PLDC WITH RESTROOMS This dowmentand all InPomradon contained harem, are the proprietary data and bade secret of Vanguard modular sullding Syshrms LvmeM, This adoament aridnd Scrawle LeasingcCorporatioo"I � heraln may not be reproduced, used, w disdowd in arty in—.tr,m ,fft„$erftrW �ebe prier to use of this fnflonnetion, in any form, Including that which Is re�presenbed by this complete page. Drawing Date: 3/5/15 Project: FLEX PLEX Drawn B!': VANGUARD Drawing: 4CR1G scale: NTs SECOND AMENDMENT TO LEASE Landlord and Tenant entered into a Lease Agreement on the 6t` day of March 2013, which was later amended pursuant to that certain First Amendment to Lease dated March 7, 2014. The property which is the subject of said Lease is located at 714 Lovell Avenue, Tybee Island, Georgia. The parties now wish to amend said lease a second time by amending the following terms as the same are presently found in the amended lease: 5.1—Tenant shall be responsible for maintenance of the fencing around the playground. 5.2 — In addition to the provisions of Section 5.2 of the Lease Agreement, Tenant shall be permitted to place an additional 4 classroom module with 2 restrooms, approximately 4352 square feet: on the empty plot located on Lovell Ave. as set forth in the attached Exhibit labeled G-001 attached hereto and incorporated herein by reference. The location for the module will be on the common ground. Tenant shall be solely responsible for all costs and expenses associated with the placement and upkeep of the module and/or any renovation in the existing structures which may be necessitated by the placement of the module. Tenant will pay the sum of Seven hundred and no/100ths ($700,00) Dollars per month for the exclusive use of this common lot area. Tenant will provide and install and maintain a privacy fence between the common ground area where the additional new module is placed and 706 Lovell Ave. as well as the back lot line behind the lot where the new module is placed. Tenant will place the trash dumpster receptacle in a place acceptable to the City of Tybee and the trash company, accessible for pick-up, and properly enclosed in accordance with City of Tybee regulations. 10.3 — Tenant shall be responsible for obtaining any additional insurance required under this section of the lease to cover said additional classroom module and all provisions of said section are incorporated herein in full. IN WITNESS WHEREOF, Landlord and Tenant have caused this Second Amendment to A -%'Lease to be signed, as of the 3c' day of , 2019. aLt Witness Witness Witness Witness TENANT — Tybee Island Charter School, Inc. DBA Tybee Island Maritime Academy BY: f ITS: LANDLORD — The Most Reverend Gregory John Hartmayer, OFM Conv., as Roman Catholic Bishop of the Diocese of Savannah or his Successors or Assigns BY: ITS: 3 6. f rd 1 k-. ...� Tybee Island Maritime Academy P.O. Box 1519, Tybee Island, Georgia 31328 June 27, 2019 Parking Plan Please see attached drawing: A. 7 metered parking spaces (81h St) B. 3 gravel parking spaces (Lovell Ave) C. 12 gravel parking spaces (Lovell Ave) D. 12 gravel parking spaces (Lovell Ave) E. 3 Sparking spaces (8th St) F. 6 parking spaces — used only when there are large school functions (8th St) G. 12 parking spaces — used when extremely large school functions (2"d Ave) H. 9 additional spaces in front of the new modular unit I. St. Michael's Catholic Church authorization to use parking lot. There is additional metered parking across the street from A and on Butler Avenue. Id1404moz U I Jo gS 86ud IQ5PvdJPun0043oIvonoZ Ro6W-€ F-gB�$i^Sr e _ '�^ m z ..a Ing.. s 3`K LIMITED LOCATION SURVEY � EMC ENdINEERING 1� SERVICES, INC. ►'�'`■v.,,.-- E' a, iip�v Q II •- o AEWION osxwricw • eT w -�- -- -- TYBEE ISLAND MARITIME ACADEMY SCHOOL WARD NOR CITY OF TYBEE ISLAND. CHATHAM COUNTY. GA Prepared for.- TYBEEISLAND MARITIME ACADEMY - - — - -- gumded Yt45,1891 Mr. Jason Buelterman Mayor City of Tybee Island PO Box 2749 403 Butler Avenue Tybee Island, Georgia 31328 Re: Tybee Island Maritime Academy Zoning Application Dear Mr. Mayor: April 2, 2014 At a recent meeting held concerning the application by the Tybee Island Maritime Academy for the ability to locate two (2) modular classroom units on property belonging to the Diocese of Savannah and St. Michael's Catholic Parish, it was noted that parking might be an issue on occasion. At our Parish Council meeting on Thursday, March 27, 2014, the Parish Council discussed this issued and a motion and vote was made, and it was agreed that if "overflow" parking was needed on various occasions by the school such would be permitted in our church parking lot, as long as said parking did not interfere with our regular church services and events. I hope this information will help the City in reaching its decision. Sincerely, Rev. Thomas J. Peyton Pastor Cc: Parish Council Tybee Island Maritime Academy 802 Ba ed Cain ww, go" 96&md, Qevtoa 31328 .d Pram (912) 7864505 Sax (912) 786-4166 Gammon Surveying & Associates, LLC 6 River Bluff Drive Savannah, GA 31406 Phone: 912-655-4891 June 17, 2019 Jason Ball Ball Maritime Group 4 Cedar View Court Savannah, GA 31410 Re: Survey Services for Topographic Survey Tybee Island Maritime Academy Chatham County, Georgia Letter Agreement for Services Dear Mr. Ball Thank you for requesting our land surveying services for the above said project. The following is a brief description of our proposed Scopes of Service to be provided: SCOPES OF SERVICES A. Survey Phase Partial Tree and Topographic Survey — The Surveyor will conduct a tree and topographic survey of the above said property. The survey will depict one foot contour intervals based on NAVD88 vertical datum. The scale of the drawing or drawings depicting the topographic survey shall be 20 scale or agreed upon by the Engineer and Surveyor prior to commencement of the survey. Work shall include establishing basic horizontal (NAD 83) and vertical NAVD 88) control. The survey will consisted of locating readily visible storm drainage structures, water distributions, sanitary sewer system, ditches, swales, roadways, and the location of above ground readily visible improvements and surface evidence of underground utilities within the project area. Trees 12" in diameter will be located. Deliverable will consist of a 22" x 34" drawing. Partial Boundary Survey — The Surveyor will conduct a Boundary Survey of a portion of the above said property in City of Savannah, Chatham County, GA. The survey shall meet the state and local required minimum technical standards. The survey will be depicted on the same 22 inch x 34 inch border with the tree and topographic survey, or a size required by the governing agency and will include the property, City and County with metes and bounds, flood hazard lines, the location of above ground readily visible improvements to the property. Lump Sum Fee: $ 3,000.00 Owner's Initials Surveyor's Initials Jason Ball Shore Blanton Construction June 17, 2019 Letter Agreement for Services Page 2 If additional survey work is needed it will need to be agreed upon in writing by the Surveyor and Owner. The additional survey work will be on a time and expense basis. See Surveying Rate Sheet. B. Exclusions Items not included in the scope of services are as follows: ■ Subdivision plat ■ Archaeological report and survey ■ Geotechnical investigation and/or report ■ Phase One or Phase Two Environmental Assessments ■ Endangered species survey ■ Act as an expert witness for legal activities GENERAL CONDITIONS OF THE CONTRACT Article 1 — Surveyor's Responsibilities The Surveying services performed under this Agreement shall be consistent with sound Land Surveying practices and shall incorporate that federal, state, and local regulations and standards that are applicable at the time the Surveyor rendered his services. The Surveyor will strive to perform services under this Agreement in a manner consistent with that level of care and skill exercised by members of the profession currently practicing in the area under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in the Agreement, or in any report, opinion, document or otherwise. Article 2 — Owner's Responsibilities The Owner shall make all provisions for the Surveyor to enter upon public and private lands as required to perform such work as surveys and inspections in development of the Project. The Owner is responsible to provide the necessary building plans upon which time the Surveyor may rely to do his work. The Owner is responsible for payment of all fees associated with the project. Such fees include but are not limited to plat review and application fees, and recording fees. The Surveyor will notify the Owner regarding the amount of fees and timing of payment. Article 3 — Payment For services rendered, Owner shall pay Surveyor as outlined in the Letter Agreement for Services. Owner's Initials Surveyor's Initials Jason Ball Shore Blanton Construction June 17, 2019 Letter Agreement for Services Page 3 Payment for services on the basis of "Time & Expense" shall be paid in accordance with the schedule of charges attached hereto. Project related costs for printing, reproductions, materials, and travel will be billed as reimbursable expenses. Projects will be billed monthly or at the completion of the work, whichever comes sooner, with payment due upon receipt. Payment shall be considered overdue after 45 days from date of invoice, with interest changed at a monthly rate of 1.5 percent (18 percent annual rate). Special billing and payment arrangements may be made as mutually agreed. Surveyor reserves the right to suspend work hereunder or any other work to be performed by Surveyor for Owner or any of its affiliates under a separate agreement or agreements with Surveyor in the event of delinquent payment by Owner to Surveyor hereunder or in the event of delinquent payment by Owner or its affiliates to Surveyor under a separate agreement or agreements. Article 4 — Miscellaneou All digital information, field data and notes calculations, and other documents prepared by the Surveyor as instruments of service shall remain the property of the Surveyor. The Surveyor shall retain these records for a period of two (2) years following completion of the work during which paper copies will be made available to the Project Owner at all reasonable times for the cost of reproduction. Services to be performed by the Surveyor under this Agreement are intended solely for the benefit of the Owner. Nothing contained herein shall confer any rights upon or create any duties on the part of the Surveyor toward any person or persons not a party to this Agreement including, but not limited to, any contractor, subcontractor, supplier, or the agents, officers, employees, insurers, or sureties of any of them. The Owner agrees to limit the Surveyor's liability to the Owner and to Contractors, and Subcontractors on the project, due to the Survey Professional's negligent acts, errors, or omissions, such that the total aggregate liability of the Survey Professional to those named shall not exceed $1,000.00 or the Survey Professional's total fee for services rendered on this project, whichever is greater. The Owner shall indemnify and hold the Surveyor harmless from and against any and all judgments, losses, damages, and expenses (including attorney fees and defense costs) arising from or related to claims by third parties to challenge the issuance of permits or certificates for the Project by agencies with jurisdiction in the premises. Defense costs shall include the time and expenses of the Surveyor's personnel to assist in the defense of the issuance of the permit or certificate. We propose that payment for our services will be as follows: Topographic Survey Lump Sum Fee $ 3,000.00 We anticipate commencement of our work within ten calendar days from receipt of your written authorization to proceed, with completion within ten business days after commencement of work. Owner's Initials Surveyor's Initials Jason Ball Shore Blanton Construction June 17, 2019 Letter Agreement for Services Page 4 This proposal, including the General Conditions of the Contract contained within this agreement, represents the entire understanding between you and us with respect to the Project and may only be modified in writing signed by both of us. It is our understanding that this executed agreement constitutes authorization to proceed with this project. If the arrangements set forth in these documents are acceptable to you, please sign and initial where designated in the spaces provided below and return a copy to us for our files. This proposal will be open for acceptance until June 30, 2019, unless changed by us in writing. We appreciate the opportunity to provide this proposal and look forward to working with you on this project. Very truly yours, Gammon Surveying & Associates, LLC By: Thomas G Gammon Thomas G. Gammon, RLS Principal TGG / jog ACCEPTED: 2019 By TITLE Owner's Initials Surveyor's Initials Ball Maritime Group, LLC Junp 2t, M1,1 Mr. Perb F ortner ('.hief F-inaricial Offc ur Tybee I I-nd Maritime Acade,oy P(" Box 1519 Tybee I ,land. GA 51328 re: Letter Agreement for Professional Services — PN 19-1000 Engineering Support, Tybee Island Maritime Academy Expansion Dear Perb: Thank you for requesting the professional services of Ball Maritime Group, LLC (BMG). We understand that the project consists of the following for Tybee Island Maritime Academy (Client): Engineering Design and Permitting for the development of a 6,000-sf facility on 0.76 -acres on Tybee Island, Georgia (Attachment 1 & 2). The proposed effort will be conducted under the supervision of a professional engineer with a specialty in industrial and commercial site development. BMG understands that the Client desires to construct a new modular classroom facility with vehicle and pedestrian access from the existing facility, additional parking spaces, a dumpster pad, and other ancillary utilities. The project will require provisions for water, sewer, power, communications, stormwater management, and possibly irrigation. The standards required by the City of Tybee Island will be used for this design and the approval process required to obtain a land disturbance permit (and other approvals). Scope of Services The following is a brief description of our proposed Scope of Services to be provided: BMG will conduct a field investigation of the property and review any existing information (e.g.: surveys, plans, drawings, schematics, public data) to gain familiarity with the layout and existing conditions. After this investigation and a review of the as -built information, BMG will compile all existing information available and develop the conceptual submittal required for the Land Disturbance Application to the City of Tybee Island (Planning Commission included). This plan in consideration with the modular building proposal (Attachment 3) will be used to advance the regulatory strategy for the facility which will include the following key components: 1) National Pollution Discharge Elimination System (NPDES) permit program and 2) City of Tybee Island Land Disturbance Activity Permitting. The planning effort provided by the Client (Justification for classroom size) will act as the baseline for the Basis of Design (BOD) developed and used to develop the Final Engineering Design. BMG will concurrently advance into the engineering design phase which includes three components: 1) Drawings, 2) Specifications, and 3) Cost Estimate. The deliverables will be as follows: A. Basis of Design including Conceptual Plan B. Final Engineering Design for Regulatory Submittal and Construction (Utility Calculations, Stormwater Calculations, 100% Drawings, Specifications, Cost Estimate) C. NPDES Submittals D. Asbuilt Drawings Expense and Reimbursement Costs Proposal 19-1000 BMGJTIMA Page 2 Expenses including printing, reproduction, travel (outside of Chatham County), lodging, meals, boat, equipment, testing and laboratory, computer charges, filing fees, courier fees, mailing costs, etc. will be billed at cost per Exhibit B. Travel in BMG vehicles will be billed at the IRS mileage reimbursement rate. Detailed Fee Proposal Service Fee Type Budget Task 1 —Analysis Phase Lump Sum $2,000 Task 2 — Basis of Design Phase Lump Sum $1,250 Task 3 — Design Phase Lump Sum $4,000 Subconsultants (Survey) Owner Provided Expense Costs — Miscellaneous Cost Per Exhibit B $250 Total Budget Not -to -Exceed $7,500 The above not -to -exceed fee arrangements are based on prompt payment of our invoices and the orderly and continuous progress of the Project at the direction of the Client. We anticipate commencement of our work immediately from receipt of your authorization to proceed with completion dictated by Task and Client requirements, anticipate submittal to the City of Tybee Island within 60 -days from authorization. This proposal, Exhibit "A" and Exhibit "B" represent the entire understanding between you and us with respect to the Project and may only be modified in writing signed by both parties. It is our understanding that no work will commence until written authorization is provided to us by you for the Project. If the arrangements set forth in these documents are acceptable to you, please sign and initial where designated in the spaces provided below and return a copy to us for our files. This proposal will be open for acceptance until August 1, 2019, unless changed by us in writing. We appreciate the opportunity to provide this proposal and look forward to working with you on this project. Regards, Ja4n P. Ball, PE, D.PE, D.NE President Ball Maritime Group, LLC ACCEPTED: 2019 TITLE A . etPi�r v4. �N W J DUNS Number: 063551271 EXHIBIT "A" ADDITIONAL SERVICES OF BMG Ball Maritime Group, LLC If authorized by the Client in writing, BMG shall furnish or obtain from others, Additional Services of the following types that are not considered normal or customary Basic Services: 1. Revising previously accepted studies, reports, design documents, or Contract Documents when such revisions are due to causes beyond BMG's control; 2. Furnish the services of special consultants for other than the civil, structural, electrical, and mechanical engineering defined in the Scope of Services. Special services include tasks such as geotechnical exploration, underwater investigation, laboratory testing and inspections of samples, materials, and equipment; 3. Preparing to serve or serving as a consultant or witness for Client in any litigation, public hearing, or other legal or administrative proceeding involving the Project; 4. Defending the issuance of any permit or certificate for the Project. Services for the defense against third party actions opposing or appealing the issuance of any permit or certificate for the Project will commence with receipt of notification of the action; and/or 5. Services after completion of the Construction Phase, such as inspections during any equipment, material, or construction guarantee period and reporting observed discrepancies under guarantees called for in any contract for the Project. OF EXHIBIT "B" STANDARD CHARGES SHEET Ball Maritime Group, LLC Plannina and Enaineerina Services/Hourly Rates Principal/Senior Port Planner/Chief Economist $185 to $275/hour Project Manager/Professional Engineer/Senior Analyst $120 to $200/hour Staff Engineer/Engineer-in-Training/Analyst $75 to $150/hour Designer/Technician $65.00 to $100.00/hour Field Representative $75.00 to $95.00/hour Administrative/Clerical $55.00 to $65.00/hour Reimbursable Expenses Reproduction, Postage, Overnight Delivery, Courier Service At Cost Long Distance Telephone Calls, IT Support, Modeling, Software Licensing At Cost Travel in Town (Regional by Vehicle) IRS Rate (2019) Travel Out of Town (Regional, National, & International) At Cost Boat Usage (Not Including Crew) $400/day Level/Transit $100/day Remarks Services and fees not listed above will be quoted upon request in writing. Invoices will be submitted once a month for services rendered during the previous month. Payment will be due within thirty (30) days of invoice date. Interest will be added to delinquent accounts at the rate of 1.5% for each month of delinquency. Ball Maritime Group, LLC reserves the right to escalate these rates on an annual basis. n F :-- YBEE ISLAND MARITIME ACADEMY Tybee Island Maritime Academy P.O. Sox 1519 Tybee Island, Georgia 31328 July 1, 2019 To Whom It May Concern, Tybee Island Maritime Academy (TIMA) is a public charter school under the Savannah Chatham County Public School System We have grown to 295 students and have expanded to utilize every bit of space available to us. We expect to increase the number of students even more. In June, the Principal (Mr. Peter Ulrich) and four teachers attended the All Hands on Deck conference in Norfolk, VA. The conference featured speakers and panel discussions addressing broad areas of maritime workforce training. The two- day conference addressed opportunities to enhance and expand maritime training, marine technology, ship building and repair, as well as port management, workforce training, and education throughout the country. They were able to collaborate with community and technical colleges, K-12 educators, Maritime Administration (MARAD), US Coast Guard and industry partners to reach the goal of growing and sustaining a world-class maritime workforce for the years ahead! For the 2019-2020 school year we will be adding a Makers class and a Coding Class for our students. Makers create, tinker with old technology, and invent new things. Maker teachers inspire their students to dream up their own inventions, experiment, fail and experiment again until they've made something personally meaningful. Maker education is a combination of hands-on learning and project -based learning. Coding is essential to help students thrive in a future driven by technology. When you teach coding, you also teach skills like critical thinking and problem solving. The City of Tybee along with the YMCA has generously allowed us to use the gym for our physical education classes. Live Oaks Library System has allowed us to use the library and each child has a library card. We have had to turn part of our gym/cafeteria into classrooms to accommodate the number of students. To meet the additional space demand due to enhancing our project based learning into STEAM (Science, Technology, Engineering, the Arts and Math), the additional numbers of students and the need to take back our gym/cafeteria in full, TIMA needs to add additional classrooms to our campus. We propose to add a modular building to the lot north of the gym, which would include 4 classrooms, a large girls' restroom and boys' restroom. This building will be connected to all utilities, internet services, security and fire alarm services. This will only increase parking space needs by 4 spaces. We are presenting our request for approval without engineering, surveying and expensive start up costs to prevent wasting valuable money without approval to move forward. We assure you that we will meet all ordinance and code requirements once we are approved to start the work as we did in 2014. We request approval to move forward to add the structure to our footprint. Sincerely, CC uri Perb Fortner President CFO See list of attachments