HomeMy Public PortalAboutCC Agenda Packet 12.05.2023
CITY COUNCIL CLOSED & REGULAR SESSION
AGENDA
Beaumont Financing Authority
Beaumont Successor Agency (formerly RDA)
Beaumont Utility Authority
Beaumont Parking Authority
Beaumont Public Improvement Authority
Community Facilities Districts: 93-1, 2016-1, 2016-2, 2016-3, 2016-4 and 2019-1
Tuesday, December 5, 2023
Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
Materials related to an item on this agenda submitted to the City Council after distribution of the
agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during
normal business hours.
MEETING PARTICIPATION NOTICE
This meeting will will be recorded for live streaming as well as open to public attendance. Please use
the following link during the meeting for live stream access: beaumontca.gov/livestream
Public comments will be accepted using the following options.
1. Written comments will be accepted via email and will be read aloud during the corresponding item
of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by
City Council. Comments can be submitted anytime prior to the meeting as well as during the meeting
up until the end of the corresponding item. Please submit your comments to:
nicolew@beaumontca.gov with "Public Comment" in the subject line.
2. Phone-in comments will be accepted by joining a conference line prior to the corresponding item of
the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City
Council. Please use the following phone number to join the call (951) 922 - 4845.
3. In-person comments are accepted by notifying the City Clerk using a provided Request to Speak
Form prior to the start of the Public Comment Period. Public comments shall not exceed three (3)
minutes unless otherwise authorized by City Council.
In compliance with the American Disabilities Act, if you require special assistance to participate in this
meeting, please contact the City Clerk's office using the above email or call (951) 572 - 3196.
Notification 48 hours prior to a meeting will ensure the best reasonable accommodation.
Pages
REGULAR SESSION
A.CALL TO ORDER
Action of any Requests for Excused Absence
Invocation
Pledge of Allegiance
Adjustments to the Agenda
Conflict of Interest Disclosure
B.ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
C.PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
Any one person may address the City Council on any matter not on this agenda.
If you wish to speak, please fill out a “Public Comment Form” provided at the
back table and give it to the City Clerk. There is a three (3) minute time limit on
public comments. There will be no sharing or passing of time to another person.
State Law prohibits the City Council from discussing or taking actions brought
up by your comments.
D.CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is
pulled for further discussion here or at the end of action items. Approval of all
Ordinances and Resolutions to be read by title only.
D.1 Ratification of Warrants 6
Recommended Action:
Ratify Warrants dated:
November 16, 2023
November 22, 2023
D.2 Approval of Minutes 42
Recommended Action:
Approve Minutes dated November 21, 2023.
D.3 Authorize City Manager to Sign Assignment Consent Letter for Public
Trust Advisors, LLC Ownership Structure Change
52
Authorize the City Manager to sign an Assignment Consent Letter to
consent to the City’s Investment Advisors, Public Trust, LLC, to changing
a portion of their ownership structure.
Recommended Action:
Authorize the City Manager to sign Assignment Consent Letter for Public
Trust Advisors, LLC ownership structure change.
D.4 Annual Compliance Report for AB 1600 Development Impact Fees 58
Receive and file the Annual Compliance Report.
Recommended Action:
Receive and file the AB 1600 report on development impact fee activity
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that occurred during the period of July 1, 2022, through June 30, 2023.
D.5 Edward Byrne Memorial Justice Assistance Grant Program Fiscal Year
2023 Interlocal Agreement
104
Request to approve an interlocal agreement with the Riverside County
Sheriff’s Department to receive grant funding to purchase force options
and de-escalation training equipment.
Recommended Action:
Authorize the City Manager to enter into an interlocal agency agreement
between the Riverside County Sheriff’s Department and the City of
Beaumont to accept JAG funds for FY 2023.
D.6 Fiscal Year 2022-2023 Health and Safety Code (HSC) 13146.4 Annual
Inspection Report
164
Annual Inspection Report of Certain Occupancies Pursuant to Sections
HSC 13146.2 and 13146.3, mandated inspections.
Recommended Action:
Receive and file.
E.YOUTH COUNCIL REPORT
Beaumont Youth Council Report Out and City Council Direction
F.PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
F.1 Public Hearing to Award of Fiscal Year 2024-25 Community
Development Block Grant (CDBG) Funds
170
Annual review of applications and award of CDBG funding for the
upcoming fiscal year.
Recommended Action:
Hold a public hearing; and
Approve and authorize staff to submit a CDBG application for the City of
Beaumont Pedestrian Safety Project and give authority to the City
Manager to reduce or increase the amount funded to the projects based
on the final amount of funding available to the City of Beaumont; and
Approve and authorize staff to submit a CDBG application for the Boys &
Girls Club of the San Gorgonio Pass program request in the amount of
$25,000 subject to the conditions of the CDBG program as provided by
Riverside County EDA.
G.ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
G.1 Funding Agreement for the property located at 516 California Avenue 352
Consideration of a Funding Agreement with Riverside County for the
property located at 516 California Avenue (APN 418-091-012).
Recommended Action:
Approve the Funding Agreement with Riverside County.
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G.2 Discussion and Direction on the Fiscal Year 2024-2025 Strategic Plan 384
Make adjustments to the strategic plan as part of the Fiscal Year 2024-
2025 budget process.
Recommended Action:
Adopt in concept the changes discussed; and
Direct staff to prepare action plans and bring final Strategic Plan
document back to Council for final adoption in January 2024.
G.3 FY 2024-2025 Budget Timeline 436
Review and provide direction on proposed FY 2024-2025 budget
timeline.
Recommended Action:
Receive and file.
G.4 Fourth Amendment to the Professional Services Agreement with Moffatt
& Nichols for the Pennsylvania Avenue Grade Separation Project (CIP
2017-012)
439
Approve a fourth amendment to the Professional Services Agreement
with Moffatt & Nichol for the Pennsylvania Avenue Grade Separation
project; reduce the contract amount to $450,845.32; and extend the
contract term for one additional year.
Recommended Action:
Approve a fourth amendment to the Professional Services Agreement
with Moffatt & Nichol for the Pennsylvania Avenue Grade Separation
project; reduce the contract amount to $450,845.32; and extend the
contract term for one additional year.
H.LEGISLATIVE UPDATES AND DISCUSSION
I.ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction
J.CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction
K.CITY CLERK REPORT
L.CITY ATTORNEY REPORT
M.CITY MANAGER REPORT
N.FUTURE AGENDA ITEMS
Assessment for the need for additional community center(s) (Future)•
Annexation Agreement with the County (Future)•
Marketing of Downtown Renovation on Billboards (January)•
Level of Service Standards for Traffic Levels (January)•
Standards for Underground Utility Requirements (December)•
City Market Night (January)•
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O.COUNCIL REPORTS
White
Voigt
Lara
Fenn
Martinez
P.ADJOURNMENT
The next regular meeting of the Beaumont City Council, Beaumont Financing
Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont
Utility Authority, the Beaumont Parking Authority and the Beaumont Public
Improvement Agency is scheduled for Tuesday December 19, 2023, at 6:00
p.m. unless otherwise posted.
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1
CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
November 21, 2023
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
Materials related to an item on this agenda submitted to the City Council after
distribution of the agenda packets are available for public inspection in the City
Clerk’s office at 550 E. 6th Street during normal business hours
_____________________________________________________________________
CLOSED SESSION
A. CALL TO ORDER at 4:35 p.m.
Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council
Member Voigt (in attendance at 4:40 p.m.), Council Member White
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
None
B.1 Conference with Legal Counsel Regarding Anticipated Litigation Pursuant
to Government Code Section 54956.9(d)(2) and/or (3)
One Claim: (i) Kristen Fernley.
Motion by Council Member White
Second by Council Member Lara
Authorization to defend the case when/if lawsuit is filed.
Approved by a unanimous vote.
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B.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to
Government Code Section 54956.9(d)(1)
Dennis Baker v. City of Beaumont, et. al. Riv. Co. Sup. Ct. Case No.
CVRI2304687.
Motion by Council Member White
Second by Council Member Voigt
To defend the case and officer Salinas.
Approved by a unanimous vote.
B.3 Conference with Legal Counsel Regarding Existing Litigation Pursuant to
Government Code Section 54956.9(d)(1)
Scott Joseph Faulkner v. Alan Heidrech, U.S. Dist. Ct., Central Dist., Case.
No. 5:23-cv-01784-ODW(JDE).
Motion by Council Member White
Second by Mayor Pro Tem Fenn
To defend and indemnify Officer Heidrech, Det. Lynn, and Sgt Harris
and assigning the defense of the named officers to Manning and
Kass.
Approved by a unanimous vote.
B.4 Conference with Legal Counsel Regarding Existing Litigation Pursuant to
Government Code Section 54956.9(d)(1)
City of San Diego, et al. ex. rel Blackbird Special Project, LLP v. Invitation
Homes, Inc., Case No. 22-CV-00260 (Southern District of California).
Motion by Council Member White
Second by Mayor Pro Tem Fenn
To direct to not intervene in the action
Approved by a unanimous vote.
B.5 Conference with Legal Counsel Regarding Pending Litigation Pursuant to
Government Code Section 54956.9(d)(1)
One Case: Beaumont v PB 240, LLC; DTOUR Production, Inc.; Shanna
Bottoni- Olive; Jamari Olive (Case No: CVRI 2305764).
No reportable action.
B.6 Conference with Legal Counsel Regarding Potential Initiation of Litigation
Pursuant to Government Code Section 54956.9(d)(4)
One potential case.
No reportable action.
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B.7 Conference with Labor Negotiators - Pursuant to Code Section 54956
City Designated Representatives City Manager Elizabeth Gibbs and
Administrative Services Director Kari Mendoza. Employee Organizations:
SEIU
Motion by Mayor Martinez
Second by Mayor Pro Tem Fenn
To approve Side Letter No 1. With SEIU.
Approved by a unanimous vote.
REGULAR SESSION
D. CALL TO ORDER at 6:19 p.m.
Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member
Voigt, Council Member White
Report out from Closed Session: see above
Action on any Closed Session Items: None
Action of any Requests for Excused Absence: None
Pledge of Allegiance
Invocation
Adjustments to the Agenda: None
Conflict of Interest Disclosure: None
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
E.1 Beaumont Police Explorer Post Recognition
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
None
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled
for further discussion here or at the end of action items. Approval of all Ordinances
and Resolutions to be read by title only.
Request to pull items G3 and G5 for discussion.
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Motion by Mayor Pro Tem Fenn
Second by Mayor Martinez
To approve items G1, G2, G4, G6 - G9
Approved by a unanimous vote.
G.1 Ratification of Warrants
Ratify Warrants dated:
October 23, 2023
October 26, 2023
November 2, 2023
November 9, 2023
G.2 Approval of Minutes
Approve Minutes dated November 7, 2023.
G.4 Offer of Dedication for First Street and Pennsylvania Avenue
A Resolution of the City of Beaumont Authorizing the Mayor to Accept the
Offer of Dedication for the N/W Corner of First Street and Pennsylvania
Avenue for Public Street and Highway Purposes.
Waive the full reading and adopt by title only, “A Resolution of The
City of Beaumont Authorizing the Mayor to Accept the Offer of
Dedication for the N/W Corner of First Street and Pennsylvania
Avenue for Public Street and Highway Purposes;” Approve the
Certificate of Acceptance; and record the Offer of Dedication
documents with the Riverside County Clerk Recorder’s Office.
G.6 The Purchase of a New 12-Yard Dump Truck
Pre-approval for the purchase of dump truck within Fiscal Year 2023-24.
Provide pre-approval for the purchase of a new 12-yard dump truck
in an amount not to exceed $250,000.
G.7 Approval of Trustee Requisition 075 for Use of Bond Proceeds to
Reimburse the City of Beaumont for the Fire Station No. 106 Project in the
Amount of $39,644.27
Requisition 075 to send to Trustee for disbursement of bond proceeds to
the City of Beaumont for Capital Improvement Project 2017-028.
Approve the City Manager to sign Requisition 075 to send to Trustee
for disbursement of bond proceeds to the City of Beaumont.
G.8 Approval of Trustee Requisition 076 for Use of Bond Proceeds to
Reimburse the City of Beaumont for the Fire Station No. 106 Project in the
Amount of $486,235.95
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Requisition 076 to send to Trustee for disbursement of bond proceeds to
the City of Beaumont for Capital Improvement Project 2017-028.
Approve the City Manager to sign Requisition 076 to send to Trustee
for disbursement of bond proceeds to the City of Beaumont.
G.9 Second Reading to Amend Sections 2.08.100 and 2.08.150 of the
Beaumont Municipal Code Pertaining to Compensation of the City
Council, City Treasurer and City Clerk Following the Adoption of Senate
Bill 329
Staff was directed by City Council on October 3, 2023, to prepare a draft
ordinance amending the salaries of members of the City Council, the City
Treasurer and the City Clerk aligning with Senate Bill 329 and applicable
law.
Waive the full second reading and adopt by title only, “An Ordinance
of the City Council of the City of Beaumont, California, Amending
Title 2, Chapter 2.08, Section 2.08.100 – ‘City Council—Salaries’ and
Section 2.08.150 – ‘City Treasurer and City Clerk—Salaries’ of the
Beaumont Municipal Code”.
G.3 Traffic Signals at Pennsylvania Avenue and First Street – Capital
Improvement Project 2017-009
Increase the construction contingency for the Pennsylvania Avenue
Widening Project to include the $430,000 that was authorized by City
Council on 2023 for the addition of traffic signals at Pennsylvania Avenue
and First Street.
Motion by Council Member White
Second by Council Member Voigt
Increase the construction contingency for the Pennsylvania Avenue
Widening Project to $1,177,000; and authorize the City Manager to
sign change orders up to $1,177,000.
Approved by a unanimous vote
G.5 Performance Bond Exoneration
Performance bond exoneration for force main improvements associated
with Tract Map No. 27971, sewer improvements associated with Tract
Map No. 27971-7, and offsite improvements associated with Parcel Map
No. 37938.
Motion by Council Member Lara
Second by Council Member White
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Authorize City staff to issue a Bond Exoneration Letter for
Performance and Payment Bonds and Accept Maintenance Bonds for
(Project / Bond Number / Improvement / Maintenance Bond Number):
• Tract Map No. 27971/ 1001053559 / Force Main / 1001053559-M
• Tract Map No. 27971-7/ 1154352 / Sewer / LICX1978526
• Parcel Map No. 37938/ LICX1203090 / Offsite / 5326004
Approved by a unanimous vote
H. YOUTH COUNCIL REPORT
Report out from Member Ugapo from the November 14, 2023, meeting.
I. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
I.1 Public Hearing and Consideration of Amendments to Beaumont Municipal
Code Chapter 5.66 Sidewalk Vending
Proposed amendments to Beaumont Municipal Code Chapter 5.66
Sidewalk Vending to ensure public health, safety and welfare.
Public Hearing opened at 6:35 p.m.
No comments
Public Hearing closed at 6:36 p.m.
Motion by Council Member Voigt
Second by Council Member White
To continue the public hearing to allow staff to research additional
information discussed regarding enforcement and fines.
Approved by a unanimous vote
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.1 Stewart Park Improvement Project Update
Provide an update on the status of the Stewart Park Improvement Project.
Target 5 – Quality of Life/Well Being Goal 6-Complete Stewart Park
Improvement Project – Priority Level 3.
Direction to proceed with phasing and discuss funding at the next
fiscal year budget discussion.
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J.2 Award of a Professional Services Agreement to Lisa Wise Consulting for
Update of the City’s Zoning Code – Capital Improvement Project (CIP)
CD-04
Priority #3, Target #3-Economic Development/Downtown, Goal #6 Revisit
the City’s Municipal Codes and Zoning
Motion by Council Member White
Second by Council Member Lara
Award a Professional Services Agreement for the City’s Zoning Code
Update to Lisa Wise Consulting in an amount not to exceed $368,080.
Approved by a unanimous vote
J.3 Discussion and Direction on a Proposed Downtown Events Funding Policy
Adopt an objective process for evaluating requests for funding support for
events in the downtown. Strategic Plan Target #5 – Quality of Life/Well-
Being, Priority Level 2, Goal #5 Increase community events, arts and
culture.
Motion by Mayor Pro Tem Fenn
Second by Council Member Voigt
Adopt the Downtown Events Funding Policy with an amendment to
add priority to downtown businesses.
Approved by a unanimous vote
J.4 Funding Agreement and Resolution Approving a Purchase and Sale
Agreement – 516 California Avenue
Consideration of a Funding Agreement with Riverside County and a
Resolution Approving a Purchase and Sale Agreement for the property
located at 516 California Avenue (APN 418-091-012).
Motion by Mayor Martinez
Second by Mayor Pro Tem Fenn
To waive the full reading and adopt by title only, “A Resolution of the
City Council of the City of Beaumont, California, Approving the
Acquisition of Real Property”,
Approve the Purchase and Sale Agreement by and between the City
of Beaumont and PRROPERTIES LLC. and authorize the City
Manager to execute the agreement on behalf of the City, and
Direct staff to bring back the funding agreement for approval.
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Approved by a unanimous vote
J.5 Update on the Citywide Traffic Signal Upgrade at Beaumont Ave and First
Street
Update on the Citywide Traffic Signal Upgrade at Beaumont Ave and First
Street, CIP R-13 (Project).
Receive and file.
J.6 Request for Proposal (RFP) Sub-Committee
Discussion and direction of RFP Sub-Committee assigned to the Financial
and Audit Committee.
Direction to staff to dissolve the task of the RFP subcommittee.
J.7 Traffic Relief Plan Workshop
Set date and time for a presentation from Riverside County Transportation
Commission (RCTC) staff on the draft Traffic Relief Plan.
Consensus to set Thursday, December 7, 2023, at 5:00pm as the
Traffic Relief Plan workshop.
J.8 Approval of City Attorney Invoices for the Month of October 2023
Attorney Lena Wade recused herself on the item.
Motion by Council Member Voigt
Second by Council Member Lara
Approve invoices in the amount of $118,247.77.
Approved by a unanimous vote
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
Next meeting will be December 13th. November's meeting was cancelled
due to lack of quorum.
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M. CITY TREASURER REPORT
M.1 Monthly Treasurer Reports
N. CITY CLERK REPORT
No report.
O. CITY ATTORNEY REPORT
No report.
P. CITY MANAGER REPORT
Announcement of the City of Beaumont being featured on the news for
their new installment of an all inclusive playground.
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (Future)
• Annexation Agreement with the County (December)
• Marketing of Downtown Renovation on Billboards (January)
• Level of Service Standards for Traffic Levels (January)
• Standards for Underground Utility Requirements (December)
Add City sponsored Market Night
R. COUNCIL REPORTS
Lara - Announced upcoming Beaumont Thanksgiving Meal outreach and it's 25
year success.
Voigt - Attended the ribbon cutting of the new all inclusive playground.
White - Gave a report out from the RCTC meeting.
Fenn - Gave a report out from the SCAG meeting, the PassCom meeting and the
Veteran's event.
Martinez - Thanked staff for the coordination of the Veteran's Day event, and the
new playground. Recognized City employees for their recent certificates.
:
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S. ADJOURNMENT at 8:25 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing
Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility
Authority, the Beaumont Parking Authority and the Beaumont Public
Improvement Agency is scheduled for Tuesday December 5, 2023, at 6:00 p.m.
unless otherwise posted.
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Staff Report
TO: City Council
FROM: Jennifer Ustation, Finance Director
DATE December 5, 2023
SUBJECT: Authorize City Manager to Sign Assignment Consent Letter for Public
Trust Advisors, LLC Ownership Structure Change
Description Authorize the City Manager to sign an Assignment Consent Letter to
consent to the City’s Investment Advisors, Public Trust, LLC, to changing a portion of
their ownership structure.
Background and Analysis:
On February 16, 2021, the City Council approved a three-year contract with two
additional one-year extensions for Investment Advisor and Portfolio Management
Services with Public Trust, LLC (Public Trust). Section 13.02 of the approved
Professional Services Agreement with Public Trust states that the contractor shall not
assign or otherwise transfer any rights or interest in this agreement without the prior
written consent of the City.
Public Trust has sent in a request for the City to sign an Assignment Consent Letter to
consent to an ownership structure change in their firm. Currently, Bear Creek Products
2019-2 (PTA-E), LLP (Bear Creek) has a 42% non-controlling ownership interest in the
firm. Public Trust is requesting the consent of the City for the change of Flexpoint Ford,
LLC (Flexpoint Ford), to purchase a majority ownership in the firm, including the equity
previously held by Bear Creek. After the completion of the purchase, Bear Creek will no
longer have an ownership interest in Public Trust. Public Trust’s management and
founders who currently hold an approximately 58% equity ownership interest in the firm
will, together with additional key employees, own approximately 31% of Public Trust. It
is anticipated that the remaining 69% of Public Trust’s equity interests will be owned by
Flexpoint Ford funds and related entities.
Public Trust entered into an agreement with Flexpoint Ford as a new capital partner to
help facilitate and invest in their continued growth. The investment in Public Trust from
Flexpoint Ford does not alter or otherwise have an impact on the Public Trust
management team nor the City’s investment team members. There will be no ch anges
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to the current contract with Public Trust for Investment Advisor and Portfolio
Management Services.
Fiscal Impact:
There is no fiscal impact on the City with the change in ownership of Public Trust.
The estimated cost to prepare this report is $250.
Recommended Action:
Authorize the City Manager to sign Assignment Consent Letter for Public Trust
Advisors, LLC ownership structure change.
Attachments:
A. Assignment Consent Letter
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26211857.2
November 1, 2023
City of Beaumont
c/o Jennifer Ustation
550 E. 6th St.
Beaumont, CA 92223
Dear Ms. Ustation:
In September 2023, the owners of Public Trust Advisors, LLC (“Public Trust” or
the “firm”) agreed to recapitalize the firm with a new strategic partner – Flexpoint
Ford, LLC (“Flexpoint Ford”). Flexpoint Ford is committed to helping Public Trust
develop and offer new products and services to more completely serve the
firm’s clients nationwide.
In 2019, Public Trust closed an agreement with Bear Creek Products 2019-2
(PTA-E), LLLP (“Bear Creek”) whereby Bear Creek acquired a 42% non-
controlling ownership interest in the firm. This transaction provided Public Trust
with a capital partner committed to the firm’s succession planning and certain
capital-intensive strategic initiatives to better position Public Trust and the
clients we serve. As summarized below, through the new strategic partnership,
Flexpoint Ford will purchase a majority ownership in the firm, including the
equity previously held by Bear Creek. Public Trust’s founders, together with
key employees of the firm’s management team, will retain an equity interest in
the firm of approximately 31%, further aligning them with the overarching goals
of the firm.
Flexpoint Ford is a private equity investment firm that manages over $7.8 billion
of assets under management and specializes in privately negotiated
investments in the healthcare and financial services industries. In addition,
asset management is one of Flexpoint Ford’s core competencies, leading to its
interest in partnering with Public Trust. Founded in 2005, Flexpoint Ford
employs more than 40 dedicated investment professionals and has invested in
over 30 financial services businesses. Flexpoint Ford’s strategy is
predominantly focused on investing in successful founder-operated businesses
to accelerate their growth and add additional services and products to better
support their clients. Our hope is that this new partnership will allow Public Trust
to offer the City of Beaumont more and better services over the coming years.
To move forward with this transaction, on September 18, 2023, the owners of
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26211857.2
Public Trust entered into a definitive agreement with an affiliate of Flexpoint
Ford (the “Purchase Agreement”). Upon the satisfaction or waiver of customary
closing conditions in the Purchase Agreement, Public Trust will become a
wholly owned subsidiary of this affiliate, and, through their ownership of this new
entity, Public Trust’s management and founders will continue to retain an
indirect equity interest in Public Trust (such sale and contribution is referred to
as the “Transaction”). Upon closing the Transaction, Bear Creek Products
2019-2 (PTA-E), LLLP which currently maintains a non-controlling 42% equity
ownership interest in the firm will no longer have an ownership interest in Public
Trust. Public Trust’s management and founders who currently hold an
approximately 58% equity ownership interest in the firm will, together with
additional key employees, own approximately 31% of Public Trust. It is
anticipated that the remaining 69% of Public Trust’s equity interests will be
owned by Flexpoint Ford funds and related entities. At this time, it is anticipated
that each Public Trust founder and member of Public Trust’s senior
management will continue with the firm following the closing of the Transaction.
Certain other Public Trust employees will be offered the opportunity to acquire
equity interests, but it is not expected that any such acquisition would materially
change the relative concentration of Flexpoint Ford’s ownership of Public Trust.
Upon Closing, the Transaction will result in Flexpoint Ford’s acquisition of a
controlling interest in Public Trust, as defined by the U.S. Securities and
Exchange Commission. This change of control would constitute an
"assignment”, of the firm's investment advisory agreements within the meaning
of the Investment Advisers Act of 1940. Such an assignment requires client
consent for Public Trust to continue to perform services under its investment
advisory agreements. Accordingly, Public Trust respectfully requests the
consent of the City of Beaumont.
In addition to retaining an ownership interest in Public Trust upon consummation
of the Transaction, the founders of Public Trust will have representation on the
board of managers of a parent entity for Public Trust, along with specified
governance rights.
Under the post-Transaction operating agreement of Public Trust, Flexpoint Ford
may have the right to acquire the equity interests of the other owners of the
business under certain circumstances (including such owner’s retirement, death
or disability or violation of certain applicable restrictive covenants). In the event
of the exercise of such right, Flexpoint Ford’s proportional ownership will
increase above the 69% held as of the closing of the Transaction.
Obtaining your consent is among the conditions that are required to be satisfied
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26211857.2
to close the Transaction. Members of the Public Trust management team will
be reaching out to you personally to answer any questions you may have
regarding your consent to the Transaction. We value our relationship with you,
and we sincerely believe that our partnership with Flexpoint Ford will greatly
benefit the firm and its clients for years to come.
Thank you.
Very truly yours,
l
Todd W. Alton, Chief Executive Officer
CC: Public Trust Advisors Founders; R.
Palomba, T. Jordan, T. Tight, C. DeBow, J.
Grady
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26211857.2
Client Consent
In connection with the acquisition of a controlling ownership interest in Public
Trust Advisors, LLC ("Public Trust Advisors") by Flexpoint Ford, LLC ("Flexpoint
Ford"), as described in the foregoing letter from Public Trust Advisors, the
undersigned authorized representative of the City of Beaumont hereby consents
to the assignment of Public Trust Advisors' obligations under the Agreement
(the "Agreement"), between Public Trust Advisors and the City of Beaumont, to
any successor entity to Public Trust Advisors resulting from the acquisition of a
controlling ownership interest in Public Trust Advisors by Flexpoint Ford.
Signature
Printed Name
Entity Name
Date
Page 57 of 539
Staff Report
TO: City Council
FROM: Jennifer Ustation, Finance Director
DATE December 5, 2023
SUBJECT: Annual Compliance Report for AB 1600 Development Impact Fees
Description Receive and file the Annual Compliance Report.
Background and Analysis:
State of California Assembly Bill 1600 (AB 1600) – the Mitigation Fee Act (Gov. Code,
Sections 66000 et seq.) sets forth the standards governing fees charged to address the
impacts of development.
The City Council adopted and updated various other development impact fees
applicable to new development within the City. The purpose of development impact fees
is to finance the design, construction and acquisition of facilities and equipment
necessary to accommodate future development.
Development impact fees that are collected are then segregated and placed in special
funds or accounts, which earn interest. Those funds are held for the facilities in which
the fees are collected, in accordance with Government Code Section 66006. This report
provides a summary of development fee activity and financial detail regarding each of
the projects impacted during FY 2023 (July 1, 2022, through June 30, 2023).
The summary of development fee activity and detail regarding each project is included
as Attachment A to this report.
Annual Compliance Reporting for all Development Impact Fees
Government Code Subsection 66006 (b) (1) sets forth the annual compliance reporting
requirements as:
For each separate account of fund established pursuant to subdivision (a), the local
agency shall, within 180 days after the last day of each fiscal year, make available to
the public the following information for the fiscal year:
A brief description of the type of fee in the account or fund;
Page 58 of 539
The amount of the fee;
The beginning and ending balance of the account or fund;
The amount of the fees collected and the interest earned;
An identification of each public improvement on which fees were expended and the
amount of the expenditures on each improvement, including the total percentage of the
cost of the public improvement that was funded with fees;
An identification of an approximate date by which the construction of the public
improvement will commence if the local agency determines that sufficient funds have
been collected to complete financing on an incomplete improvement, as identified in
paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains
incomplete;
A description of each inter-fund transfer or loan made from the account or fund,
including the public improvement on which the transferred or loaned fees will be
expended, and in the case of an inter-fund loan, the date on which the loan will be
repaid and the rate of interest that the account or fund will receive on the loan; and
The amount of refunds made pursuant to subdivision 9e0 Section 66001 and any
allocation pursuant to subdivision (f) of Section 66001.
Fiscal Impact:
The estimated cost to prepare this report is $750.
Recommended Action:
Receive and file the AB 1600 report on development impact fee activity that occurred
during the period of July 1, 2022, through June 30, 2023.
Attachments:
A. Exhibit A
B. Exhibit B
C. AB 1600 Report
Page 59 of 539
**Revised
Summary of AB1600 Development Impact Fee Reports
Report # Description
Balance
6/30/2022 *Fees Interest Expenditures Transfers In Refund
Balance
6/30/2023 FUND
1 Traffic Signal 1,622,130.40 203,303.76 49,969.46 503,637.80 1,371,765.82 556
2 Railroad Crossing 2,605,466.09 285,267.31 79,073.78 159,961.06 2,809,846.12 558
3 Fire Facility 5,083,305.95 559,957.70 156,558.69 5,799,822.34 560
4 BSFF Facility 1,347,348.14 410,685.24 39,259.31 93,859.54 1,703,433.15 552
5 Emergency Prepardeness (97,266.00) 883,167.75 20,485.27 ‐ 806,387.02 566
6 General Plan 102,458.92 122,732.85 5,937.68 231,129.45 554
7 Recycled Water 4,230,411.43 989,499.12 122,314.53 1,223,151.83 4,119,073.25 564
8 Noble Creek Sewer 86,721.51 31,742.25 3,615.69 ‐ 122,079.45 705‐6010
9 Trunk Maint Facility 280,207.28 2,857.76 11,682.72 ‐ 294,747.76 705‐6030
10 Upper Potrero Sewer 92,831.59 (6,039.84) 3,870.44 ‐ 90,662.19 705‐6015
11 Lower Potrero Sewer 589,732.45 27,343.80 24,587.79 ‐ 641,664.04 705‐6020
12 San Timoteo Sewer 103,617.68 40,511.97 4,320.14 ‐ 148,449.79 705‐6025 & 6024
13 Beaumont Mesa Sewer 253,818.37 73,549.76 10,582.48 ‐ 337,950.61 705‐6026
14 Eastside Facility 105,275.07 ‐ 4,389.25 ‐ 109,664.32 705‐6040
15 Westside Facility 1,056.23 ‐ 44.04 ‐ 1,100.27 705‐6045
16 Road and Bridge Benefit 10,564,968.35 2,372,543.02 393,749.65 1,240,898.34 12,090,362.68 562
17 Regional Park 1,945,796.94 26,797.80 4,917.46 ‐ ‐ 1,977,512.20 568
18 Alley In‐Leiu Facility 6,424.13 304.09 6,728.22 550
19 Sewer Capacity 3,520,532.23 4,610,065.11 146,781.97 378,247.29 7,899,132.02 705‐6005
20 South West Water 7,413.61 ‐ 309.10 ‐ 7,722.71 705‐6035
21 4th Street Extension 101,799.25 ‐ 4,244.33 ‐ 106,043.58 705‐6060
22 Willow Springs 73,184.87 ‐ 3,051.31 ‐ 76,236.18 705‐6065
23 Recreational Facilities 1,902,958.44 533,041.67 64,479.47 ‐ 2,500,479.58 555
24 Police Facilities 1,306,700.36 486,085.45 47,077.49 (34,715.70) 1,874,579.00 559
25 Community Park Development 1,891,663.93 1,041,296.27 48,795.60 ‐ ‐ 2,981,755.80 567
26 Neighborhood Park Development 2,443,206.67 1,259,954.82 75,704.39 8,775.80 3,770,090.08 569
Totals 40,171,763.89 13,954,363.57 1,326,106.11 3,573,815.96 ‐ ‐ 51,878,417.61
Summary of Expenditures and Transfers to Projects FY22/23 expenditures
Project #
% Funded by
Fees Amount
CF104 48% 93,859.54
2016‐003 31% (9,762.20)
2016‐003 31% (37,928.24)
2017‐001 100% 3,267.50
2017‐005 20% 82,472.34
2017‐005 20% 1,223,151.83
2017‐006 19% 73,834.53
2017‐009 21% 1,229,958.53
2017‐009 21% 430,000.00
2017‐012 69% 159,961.06
2019‐009 100% 33,752.39
P‐02 100% 8,775.80
PS‐01 New Police Station Feasibility Study 100% 66,687.50
PS‐04 0% (132,920.99)
PS‐06 100% 29,892.79
PS‐07 22% 1,625.00
R‐02 100% 55,000.00
R‐11 100% 28,400.00
R‐12 75% 11,848.16
WW‐04 100% 221,940.42
Total 3,573,815.96
Summary of Unexpended Approved Funds to Projects
Project #Amount
Source of Funds
CF104 City Hall and Building B BSFF Facility 523,664.34
2017‐001 Pennsylvania Avenue (WRCOG) Road and Bridge Benefit 6,388,923.14
2017‐005 WWTP Exp PH1 & Adv R/O Recycled Water 1,872,364.25
2017‐006 Brine Line to S.B. Sewer Capacity 1,173,215.05
2017‐012 Pennsylvania Ave/UPR Grade Seperation Railroad Crossing 773,561.18
2017‐012 Pennsylvania Ave/UPR Grade Seperation Road and Bridge Benefit 750,000.00
2017‐028 Potrero Fire Station Fire Facility 4,100,000.00
2019‐009 2nd Street Extension Design Road and Bridge Benefit 7,546.35
P‐04 Sports Park Field Lighting & Field Expansion Regional Park 971,478.63
P‐04 Sports Park Field Lighting & Field Expansion Recreational Facilities 300,000.00
P‐05 Nicklaus Park Field Lighting & Field Expansion Regional Park 900,000.00
P‐05 Nicklaus Park Field Lighting & Field Expansion Neighborhood Park Development 1,349,000.00
P‐05 Nicklaus Park Field Lighting & Field Expansion Recreational Facilities 600,000.00
P‐10 Stewart Redevelopment and Skate Park Community Park Development 1,024,853.00
PS‐06 Building B Renovation Police Facilities 720,107.21
PS‐07 New Police Station Design Police Facilities 795,747.00
R‐01 Oak Valley Parkway Expansion I10‐Desert Lawn Ph 2 Road and Bridge Benefit 600,000.00
R‐02 Citywide Traffic Signal upgrade & Capacity PH1 Traffic Signal 92,200.00
R‐12 Road and Bridge Benefit 1,488,151.84
R‐13 Citywide Traffic Signal upgrade & Capacity PH3 Traffic Signal 274,400.00
WW‐04 16" Mesa Force Main and Pump Replacement Design Sewer Capacity 212,005.60
WW‐09 16" Mesa Force Maint Construction Sewer Capacity 2,000,000.00
WW‐11 Mesa Lift Station Construction Sewer Capacity 1,650,000.00
Total 28,567,217.59
Citywide Traffic Signal Upgrade & Capactity
2nd Street Extension Construction
2nd Street Extension Construction
Description
Description
City Hall and Building B
Public Safety Radio System Upgrade
Citywide Traffic Signal Upgrade PH2
16" Mesa Force Main and Pump Replacement Design
Pennsylvania Interchange
Pennsylvania Widening
2nd Street Extension Design
Rangel Park Splash Park
Building B Renovation
New Police Station Design
Pennsylvania Widening
Exhibit A
WWTP Exp PH 1 & Advanced R/O
Brine Pipeline to San Bernardino
Pennsylvania Ave/UPR Grade Seperation
Potrero Interchange
Potrero Interchange
WWTP Exp PH 1 & Advanced R/O
Page 60 of 539
Summary of Future Projects**
Project #Amount
Source of Funds
R‐34 Traffic Signal 150,000.00
WW‐14 Recycled Water 2,100,000.00
2017‐009 Road and Bridge 420,000.00
R‐12 Road and Bridge 1,300,000.00
WW‐09 Sewer Capacity 1,800,000.00
WW‐11 Sewer Capacity 2,600,000.00
Totals 8,370,000.00
2nd Street Construction
16" Mesa Force Main Construction
Mesa Lift Station
Exhibit B
Description
Citywide Traffic Signal Upgrade/Capacity
Recycled Water Study
Pennsylvania Widening
Page 61 of 539
Attachment 1
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
TRAFFIC SIGNAL IMPACT FEES
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Traffic Signal Impact Fee – The purpose of this fee is to finance the construction of traffic
signals and improvements needed to maintain traffic movement and safety on City streets.
These fees provide the above-described project funding to accommodate traffic generated
by future development within the City.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Updated
1/1/2023 1, 2
Residential-Single Family DU $294.91 $305.29
Residential-Multi- Family DU $198.14 $205.11
Residential-Mobile Home DU $171.91 $177.96
Commercial, KSF $364.22 $377.04
222222
222211
111111
4
Industrial/Business Park KSF $250.59 $259.52
Industrial/High-Cube WH KSF
$
$34.97 $36.20
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $272.89 less 1% Administration portion $2.73).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $1,622,130.40
Plus: Fees Collected 203,303.76
Interest 49,969.46
Less: Expenditure (503,637.80)
Refunds
(0)
Ending June 30, 2023
(A) An
identifi
cation
of each
public
improv
ement
on
which
$1,371,765.82
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No direct expenditure was made for these public improvements during this
fiscal year. Page 62 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement rema ins
incomplete.
Engineering, design and planning work has been completed for two signals at Oak Valley
Blvd and I10 off and on Ramps. Construction has started at two locations for signal
upgrades and construction has completed at two locations for signal upgrades within the
city.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
Transfers were made to the following projects:
2017-009 Pennsylvania Widening $430,000
2016-003 Potrero Interchange $ -9,762.20
*2016-003
was
Is an accounting error and should have transferred
from
From road and bridge and was corrected.
R-02
Citywide Traffic Signal Upgrade & Capacity $55,000
R-11 Citywide Traffic Signal Upgrade PH2 $28,400
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
Refunds of $0 occurred in FY22/23.
Page 63 of 539
Attachment 2
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB1600
RAILROAD CROSSING FACILITY FEE
Fiscal Year Ending June 30, 2021
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuan t to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Railroad Crossing Facility Fee - The purpose of this fee is to finance the construction
of Railroad Crossings, traffic signals, improvements needed to maintain traffic movement
and safety on City streets. These fees provide the above-described project funding to
accommodate traffic generated by future development within the City.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Updated
1/1/2023 1 2
Residential-Single Family DU $316.92 $328.08
Residential-Multi-Family DU $212.93 $220.42
Residential-Mobile Home DU $184.74 $191.25
Commercial KSF $391.40 $405.18
Industrial-Business Park KSF $269.29 $278.77
Industrial-High-Cube WH KSF $37.57 $38.89
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $293.26 less 1% Administration portion $2.93).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $2,605,466.09
Plus: Fees Collected 285,267.31
Interest 79,073.78
Less: Expenditure (159,961.06)
Refunds
(0.00)
Ending June 30, 2023 $2,809,846.12
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No direct expenditure was made for these public improvements during this fiscal year. Page 64 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Final engineering and environmental documents are in process for the Pennsylvania
Avenue Grade Separation. Completion of engineering is expected in early 2025.
Construction for this project is currently unfunded. Preliminary design work for the
California Avenue Grade Separation Project began in FY2017/18 and is also completed.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that th e
account or fund will receive on the loan.
2017-012 Pennsylvania Ave/UPR Grade Separation $159,961.06
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made in FY22/23.
Page 65 of 539
Attachment 3
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
FIRE STATION FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) brief description of the type of fee in the account or fund.
Fire Facility Fee – The Fee is used to fund the design, permitting, administration,
acquisition, construction of fire station facilities and equipment necessary to serve future
development in the City.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Updated
1/1/2023 1 2
Residential-Single Family DU $664.52 $706.18
Residential-Multi-Family DU $212.65 $225.99
Residential-Mobile Home DU $318.98 $338.98
Commercial KSF $244.08 $259.38
Industrial-Business Park KSF $203.41 $216.17
Industrial-High-Cube WH KSF $152.56 $162.12
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $576.29 less 1% Administration portion $5.76).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $ 5,083,305.95
Plus: Fees Collected 559,957.70
Interest 156,558.69
Less: Expenditure
(0)
Refunds ___(0)
Ending – June 30, 2023 $ 5,799,822.34
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No direct expenditure was made for these public improvements during this fiscal year.
Page 66 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Engineering, design and planning work for Fire Station 106 began in FY2017/18 and is
completed. Final Architecture and Engineering has been completed and construction
began in October of 2022. This project is scheduled to be completed by the end of 2023.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
City Council appropriated unused bond proceeds for this project, funds that
had been funded by this DIF were transferred back into the DIF fund.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds this FY 22/23.
Page 67 of 539
Attachment 4
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
PUBLIC FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
BSFF Facility Fee – This fee is required to maintain present basic services and to offset
the ever-increasing demand caused in part by construction of new residential development
and that said fee is necessary for the preservation of the public peace, health and safety.
In January 2018, BSFF Facility Fee was renamed to Public Facility Fee.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Updated
1/1/2023 1 2
Residential-Single Family DU $489.18 $519.84
Residential-Multi-Family DU $411.53 $437.34
Residential-Mobile Home DU $455.01 $483.53
Commercial KSF $108.71 $115.52
Industrial-Business Park KSF $76.09 $80.86
Industrial-High-Cube WH KSF $43.48 $46.21
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $424.23 less 1% Administration portion $4.24).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $1,347,348.14
Plus: Fees Collected 410,685.24
Interest 39,259.31
Less: Expenditure (93,859.54)
Refunds (0.00)
Ending – June 30, 2023 $1,703,433.15
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No direct expenditure was made for these public improvements during this fiscal year.
Page 68 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Conceptual design work for City Hall complex was completed in FY 2018/19. Phase 1
expansion was designed and completed September 2018.The facility is undergoing
construction and will be completed January 2024.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
Transfers were made to the following project.
CF104X City Hall and Building B $93,859.54
.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made this FY22/23.
Page 69 of 539
Attachment 5
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
EMERGENCY PREPAREDNESS FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Emergency Preparedness Fee – This fee is established for the purpose of continuing
growth of the City of Beaumont combined with the expectation of high-quality services by
its citizens, and has been a catalyst for review of City’s existing and future public facilities,
as well as a variety of emergencies, near-disasters which provides care for its citizens
during disasters and other emergencies affecting public health and welfare.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Residential-Single Family DU $729.63
Residential-Duplex/Multi DU $729.63
Residential-Mobile Home DU $729.63
Commercial KSF .22/SF
Industrial KSF .22/SF
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $ (97,266.00)
Plus: Fees Collected 883,167.75
Interest 20,485.27
Less: Expenditure (.00)
Refunds (0.00)
Ending – June 30, 2023 $ 806,387.02
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
Page 70 of 539
No expenditure was made for these public improvements during this fiscal year.
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
This fund has been over allocated; Current fees collected are paying for previously
completed project. Future projects will be proposed once the fees accumulate again.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made for FY22/23.
Page 71 of 539
Attachment 6
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
GENERAL PLAN FEE (GPE)
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
GPF Fee – The purpose of this fee is to finance updates to the City’s General Plan.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Residential DU $50.00
Residential-Mobile Home DU $35.00
Commercial, Industrial KSF .05/SF
Hotel/Motel PR 35.00 PR
Recreational Vehicle Park PS .$25.00 PS
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area; PR is per room;
PS is per RV space
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $102,458.92
Plus: Fees Collected 122.732.85
Interest 5.937.68
Less: Expenditure (0)
Ending – June 30, 2023 $231.129.45
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No expenditure was made for these public improvements during this fiscal year.
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines Page 72 of 539
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Contract for General Plan Update was awarded to Raimi and Associates on December
6, 2016. The update is completed and adopted by City Council. Accumulated fees will
go to the next update.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
Transfers were made to the following project:
No transfers were made.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made this FY22/23.
Page 73 of 539
Attachment 7
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
RECYCLED WATER FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Recycled Water Facility Fee – The purpose of this fee is to make provisions for assessing
and collecting fees referred to as “water facilities fees” as a condition of issuing a p ermit
for development of any portion of land which is benefitted by the acquisition and
construction of the of the Southwest Properties Water Project for the purpose of defraying
the actual or estimated cost of construction of the improvements.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Sewer EDU DU/EDU $786.64
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $4,230,411.43
Plus: Fees Collected 989,499.12
Interest 122,314.53
Less: Expenditure (1,223,151.83)
Refunds (0.00)
Ending – June 30, 2023 $4,119,073.25
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement that
was funded with fees.
Page 74 of 539
No expenditure was made for these public improvements during this fiscal year.
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Engineering, design and planning work has been performed for upgrades to the
Wastewater Treatment Plant to produce recycled water. The construction of the new
facility began October 2018 and the WWTP now has the capability to produce recycled
water as of November 2022. The WWTP recycled water achieved Title 22 status as of
October 2023.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
2017-005 WWTP Exp & Advanced R/O $1,223,151.83
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made in this FY22/23.
Page 75 of 539
Attachment 8
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB
1600 NOBLE CREEK SEWER MAIN FACILITY
FEES
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Noble Creek Sewer Main Facility Fee – The Purpose of this fee is for the finance of
construction for sewer force main and related infrastructure.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
EDU/DU $173
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2021 $ 86,721.51
Plus: Fees Collected 31,742.25
Interest 3.615.69
Less: Expenditure (0.00)
Refunds (0.00)
Ending – June 30, 2022 $122,079.45
.54,638.6
6
(E) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
No expenditures were made for these public improvements during this fiscal
year
(F) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, Page 76 of 539
the date on which the loan will be repaid and the rate of interest that
the account or fund will receive on the loan.
Wastewater Master Plan was awarded November 2019 and the final plan was adopted in
January 2022. Hydraulic analysis with potential future development will identify capacity
needs for the collection system.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan,
the date on which the loan will be repaid and the rate of interest that
the account or fund will receive on the loan
Transfers were made to the following project:
No interfund transfers or loans were made during the fiscal year utilizing
these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 77 of 539
Attachment 9
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
SOUTHERN TRUNK MAIN SEWER
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Trunk Main Facility Fee – The purpose of this fee is to establish and generate revenues
sufficient to install sewer trunk main, bridge and major thoroughfare transportation
facilities.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
DU $90.15
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2021 $280,207.28
Plus: Fees Collected 2,857.76
Interest 11,682.72
Less: Expenditure (0.00)
Refunds (0)
Ending – June 30, 2022 $294,747.76
No
expendi
tures
were
made
for
these
public
improve
ments
during
this
fiscal
year
(E) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement re mains
incomplete.
No expenditures were made for these public improvements during this fiscal
year
(F) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, Page 78 of 539
the date on which the loan will be repaid and the rate of interest that
the account or fund will receive on the loan.
Wastewater Master Plan was awarded November 2019 and the final plan was
adopted in January 2022. Hydraulic analysis with potential future development will
identify capacity needs for the collection system.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan,
the date on which the loan will be repaid and the rate of interest that
the account or fund will receive on the loan
No interfund transfers or loans were made during the fisca l year utilizing
these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made this FY 22/23.
Page 79 of 539
Attachment 10
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
UPPER POTRERO SEWER FACILITY
FEES
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Upper Potrero Sewer Facility Fee – The Purpose of this fee is to finance sewer mains,
force mains, and other sewer related infrastructures.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
EDU/DU $251.66
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $92,831.59
93,026.98
Plus: Fees Collected (6,039.84)
((6,039.84
33,178
Interest 3,870.44
Less: Expenditure (0.00)
Refunds (0)
Ending – June 30, 2023 $90,662.19
93,0
26.98 .00
(I) identific
ation of
an
approxi
mate
date by
which
the
constru
ction of
the
public
improv
ement
will
comme
(E) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
No expenditures were made for these public improvements during this fiscal
year
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an Page 80 of 539
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Wastewater Master Plan was awarded November 2019 and the final plan was adopted in
January 2022. Hydraulic analysis with potential future development will identify capacity
needs for the collection system.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made this FY 22/23.
Page 81 of 539
Attachment 11
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
LOWER POTRERO SEWER FACILITY FEES
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Lower Potrero Sewer Facility Fees – The Purpose of this fee is to finance sewer
mains, force mains, and other sewer related infrastructures.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
DU $492.16
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $ 589,732.45
Plus: Fees Collected 27,343.80
Interest 24,587.79
Less: Expenditure (0.00)
Refunds (.00)
Ending – June 30, 2023 $ 641,664.04
(F) An
identifi
cation
of an
approxi
mate
date by
which
the
constru
ction of
the
public
improv
ement
will
(E) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
No expenditures were made for these public improvements during this fiscal
year
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of Page 82 of 539
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Wastewater Master Plan was awarded November 2019 and the final plan was adopted in
January 2022. Hydraulic analysis with potential future development will id entify capacity
needs for the collection system.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund lo an, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 83 of 539
Attachment 12
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
SAN TIMOTEO SEWER FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
San Timoteo Sewer Facility Fees– This Fee Study calculates a proposed facility fee
based upon the reasonable apportionment of sewer facility costs to measurable units of
development in accordance with Government code Section 6600.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Lower Oak Valley Sewer EDU $996.55
Upper Oak Valley Sewer EDU $857.13
Beaumont Mesa Sewer EDU $241.94
Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $ 103,617.68
Plus: Fees Collected 40,511.97
Interest 4,320.14
Less: Expenditure (.00)
Refunds (.00)
Ending – June 30, 2023 $148,449.79
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No expenditure was made for these public improvements during this fiscal year.
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph 2) of
Page 84 of 539
subdivision (a) of Section 66001, and the public improvement
remains incomplete.
Wastewater Master Plan was awarded November 2019 and the final plan was adopted in
January 2022. Hydraulic analysis with potential future development will identify capacity
needs for the collection system.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
Transfers were made to the following project:
No interfund transfers or loans were made during the fiscal year utilizing these funds
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made this FY 22/23.
Page 85 of 539
Attachment 13
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
ROAD AND BRIDGE BENEFIT FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Road and Bridge Benefit Facility Fee – This fee was established to prepare the
Beaumont Road and Bridge District Area of Benefit District Fee Study to fairly and
equitably allocate transportation facility cost for Required Improvements in accordance
with Ordinance No. 837 and AB 1600.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Updated
01/01/2023 1
2 Residential-Single Family DU $2,685.01 $2,779.52
Residential-Multi-Family DU $1,803.94 $1,867.44
Residential-Mobile Home DU $1,565.17 $1,620.27
Commercial KSF $3,316.06 $3,432.78
Industrial-Business Park KSF $2,281.44 $2,361.75
Industrial-High-Cube WH KSF $318.34 $329.55
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $2,484.51 less 1% Administration portion $24.84).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $10,564,968.35
Plus: Fees Collected 2,372,543.02
Interest 393,749.65
Transfers In 0.00
Less: Expenditure (1,240,898.34)
Refunds (0.00)
Ending – June 30, 2023 $ 12,090,362.68
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
Page 86 of 539
No Direct expenditure was made during this fiscal year.
(F) An identification of an approximate date by which the
construction of the public improvement will commence if
the local agency determines that sufficient funds have
been collected to complete financing on an incomplete
public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public
improvement remains incomplete.
Engineering, design and planning work is currently being done for Potrero/I60
Interchange Project Phase 2. Construction for Phase 1 was completed in 2020.
Engineering, design and planning work for the Pennsylvania Avenue/I10 Interchange
Project began in FY2017/18; Final Engineering will begin after the completion of the
Pennsylvania Grade Separation Project. Engineering, design and planning work for the
Oak Valley Parkway/I10 Interchange Project is funded and is expected to begin in
FY2023/24.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
2016-003 Potero Interchange $37,928.24
2017-001 Pennsylvania Interchange $3,267.50
2017-009 Pennsylvania Widening $1,229,958.53
2019-009 2nd Street Extension Design $33,752.39
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made in this FY.
Page 87 of 539
Attachment 14
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
REGIONAL PARK FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Regional Park Fee – The purpose of this fee is to finance construction of regional parks
and amenities.
Effective January 22, 2018, the Regional Park Fee was eliminated.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
Multi- Family DU $N/A
Age Restricted DU $N/A
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $1,945,796,94
Plus: Fees Collected 26,797.80
Interest 4,917.46
Less: Expenditure (.00)
Refunds (0.00)
Ending – June 30, 2023 $1,977,512.20
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No direct expenditure was made for these public improvements during this fiscal year.
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
Page 88 of 539
subdivision (a) of Section 66001, and the public improvement
remains incomplete.
Funds will be used for regional park improvements.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e ) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 89 of 539
Attachment 15
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
SEWER CAPACITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Sewer Fee – The purpose of this fee is to finance the capacity increase in the
Wastewater Treatment Plant.
(B) The amount of the fee.
Per Ordinance No. 1087, dated June 6, 2017
For permanent single-family residence (SFR) the fixed rate per Equivalent
Dwelling Unit (EDU) $5,923.05
Effective January 1,2023 $6,467.97
Connection/Capacity for new non-SFR customers connecting to the City’s
sewer system shall be calculated based on a multiple of EDUs based on
the individual flow and strength characteristics of the new customer
pursuant to a resolution of the City Council.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $ 3,520,532.23
Plus: Fees Collected 4,610,065.11
Interest 146,781.97
Less: Expenditure (378,247.29)
Refunds (0)
Ending – June 30, 2023 $ 7,899,132.02
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No expenditure was made for these public improvements during this fiscal year. Page 90 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
The Wastewater Treatment Plant Expansion design was completed in December 2017.
Construction began in October 2018 and is completed.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
2017-005 Wastewater Treatment Plant Expansion $82,472.34
2017-006 Brineline Pipeline to San Bernardino $73,834.53
WW-04 16” Mesa Force Main and Pump Replacement Design $221,940.42
Used bond proceeds for previously paid invoices by DIF funds, moved funds back into
this DIF that were covered by bond proceeds through Transfers In.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made in FY22/23.
Page 91 of 539
Attachment 17
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
4th STREET EXTENSION FEES
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
4TH Street Extension Fee – The purpose of this fee is to finance the construction of the
extension of 4th Street. These fees provide the above-described project funding to
accommodate traffic generated by future development within the City
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
EDU $509.05
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2021 $ 101,799..25
Plus: Fees Collected 0.00
Interest 4.244.33
Less: Expenditure (.00)
Refunds (.00)
Ending – June 30, 2022 $ 106.043.58
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No expenditure was made for these public improvements during this fiscal year.
Page 92 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
The majority of 4th Street Extension has been completed through development
projects. These funds will be used to expand capacity in the future.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 93 of 539
Attachment 18
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
WILLOW SPRINGS SEWER
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the acco unt or fund.
Willow Springs Sewer Fee – The purpose of this fee is to establish and generate
revenues sufficient to install sewer line facilities.
(B) The amount of the fee.
Dev
Units 1
Impact Fee
Per Unit 1
DU $453.80
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $73,184.87
Plus: Fees Collected .00
Interest 3,051.31
Less: Expenditure (.00)
Refunds (.00)
Ending – June 30, 2023 $ 76,236.18
(E) An identification of each public improvement on which fees were
expended and the amount of the expenditures on each improvement,
including the total percentage of the cost of the public improvement
that was funded with fees.
No expenditures were made for these public improvements during this fiscal year.
Page 94 of 539
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Wastewater Master Plan was awarded November 2019 and the final plan was
adopted in January 2022. Hydraulic analysis with potential future development will
identify capacity needs for the collection system.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 95 of 539
Attachment 19
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
RECREATIONAL FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision (a),
the local agency shall, within 180 days after the last day of each fiscal year,
make available to the public the following information for the fiscal year:
(A) A brief description of the type of fee in the account or fund.
Recreational Facility Fee – The purpose of this fee is to finance additional recreation
facilities to serve future development.
The fee is effective January 22, 2019.
(B) The amount of the fee.
Dev
Units 1
Impact Fee Updated
Per Unit1 2 01/01/20231 2
Residential-Single Family DU $783.58 $811.17
Residential-Multi-Family DU $659.21 $682.42
Residential-Mobile Home DU $728.86 $754.52
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $725.07 less 1% Administration portion $7.25).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $1,902,958.44
Plus: Fees Collected 533,041.67
Interest 64,479.47
Less: Expenditure (0.00)
Refunds (0.00)
Ending – June 30, 2023 $ 2,500,479.58
(E) An identification of each public improvement on which fees were expended and the
Page 96 of 539
.
amount of the expenditures on each improvement, including the total percentage of
the cost of the public improvement that was funded with fees.
No direct expenditure was made for this public improvement during this fiscal year.
(F) An identification of an approximate date by which the construction of the
public improvement will commence if the local agency determines that
sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public impr ovement remains
incomplete.
Funds will be used towards expansion or additional recreational facilities.
(G) A description of each interfund transfer or loan made from the account or
fund, including the public improvement on which the transferred or loaned
fees will be expended, and, in the case of an interfund loan, the date on
which the loan will be repaid and the rate of interest that the account or
fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section 66001
and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 97 of 539
Attachment 20
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
POLICE FACILITY FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision
(a), the local agency shall, within 180 days after the last day of each fiscal
year, make available to the public the following information for the fiscal
year:
(A) A brief description of the type of fee in the account or fund.
Police Facility Fee – The purpose of this fee is to finance additional police facilities to
serve future development.
Fee is effective January 22, 2019.
(B) The amount of the fee.
Dev
Units 1
Impact Fee Updated
Per Unit 1 2 01/01/2023 1 2
Residential-Single Family DU $573.79 $609.77
Residential-Multi-Family DU $482.71 $512.98
Residential-Mobile Home DU $533.71 $567.17
Commercial, KSF $127.51 $135.51
Industrial-Business Park KSF $89.26 $ 94.86
Industrial-High-Cube WH KSF $51.00 $54.19
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $497.60 less 1% Administration portion $4.97).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $1,306,700.36
Plus: Fees Collected 486,085.45
Interest 47,077.49
Less: Expenditure (34,715.70)
Refunds (0.00)
Ending-June 30, 2023 $1,874,579.00
(E) An identification of each public improvement on which fees were expended
and the amount of the expenditures on each improvement, including the total
percentage of the cost of the public improvement that was funded with fees.
No direct expenditures were made for this public improvement during this
fiscal year Page 98 of 539
.
(F) An identification of an approximate date by which the construction of
the public improvement will commence if the local agency determines
that sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in pa ragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Funds will be used towards additional police facilities to serve future development.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
PS-01 New Police Station Feasibility Study $66,687.50
PS-04 Public Safety Radio System Upgrade $-132,920.99
*The PS-04 project was an accounting error. This amount will show reversed in FY23
as it should have been a different funding source.
PS-06 Building B $29,892.79
PS-07 New Police Station Design $1,625.00
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds were made during FY22/23.
Page 99 of 539
Attachment 21
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
COMMUNITY PARK DEVELOPMENT FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision
(a), the local agency shall, within 180 days after the last day of each fiscal
year, make available to the public the following information for the fiscal
year:
(A) A brief description of the type of fee in the account or fund.
Community Park Development Fee – The purpose of this fee is to finance land
acquisition and construction of community parks with related amenities.
Fee is effective January 22, 2019.
(B) The amount of the fee.
Dev
Units 1
Impact Fee Updated
Per Unit 1 2 01/01/2023 1 2
Residential-Single Family DU $2,564.84 $2,655.13
Residential-Multi-Family DU $2,157.72 $2,233.68
Residential-Mobile Home DU $2,385.70 $2,469.68
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $2,373.32 less 1% Administration portion $23.73).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 $1,891,663.93
Plus: Fees Collected 1,041,296.27
Interest 48,795.60
Less: Expenditure (0.00)
Refunds (0.00)
Ending - June 30, 2023 $2,981,755.80
(E) An identification of each public improvement on which fees were expended
and the amount of the expenditures on each improvement, including the total
percentage of the cost of the public improvement that was funded with fees
No direct expenditures were made for this public improvement during this
fiscal year
Page 100 of 539
.
(F) An identification of an approximate date by which the construction of the
public improvement will commence if the local agency determines that
sufficient funds have been collected to complete financing on an
incomplete public improvement, as identified in paragraph (2) of
subdivision (a) of Section 66001, and the public improvement remains
incomplete.
Funds will be used towards construction of community park improvements.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
There were no transfers made from this fund.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds in FY22/23.
Page 101 of 539
Attachment 22
CITY OF BEAUMONT
ANNUAL COMPLIANCE REPORT FOR AB 1600
NEIGHBORHOOD PARK DEVELOPMENT FEE
Fiscal Year Ending June 30, 2023
For the purpose of compliance with Government Code Subsection 66006(b)(1), the
following information regarding AB 1600 fees is presented:
For each separate account or fund established pursuant to subdivision
(a), the local agency shall, within 180 days after the last day of each fiscal
year, make available to the public the following information for the fiscal
year:
(A) A brief description of the type of fee in the account or fund.
Neighborhood Park Development Fee – The purpose of this fee is to finance land
acquisition and construction of neighborhood parks with related amenities.
Fee is effective January 22, 2019.
(B) The amount of the fee.
Dev
Units 1
Impact Fee Updated
Per Unit 1 2 01/01/2023 1 2
Residential-Single Family DU $3,103.89 $3,213.14
Residential-Multi-Family DU $2,611.21 $2,703.12
Residential-Mobile Home DU $2,887.10 $2,988.73
1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area.
2 Net Impact Fee (Gross $2,872.11 less 1% Administration portion $28.72).
(C) The beginning and ending balance of the account or fund.
(D) The amount of the fees collected and the interest earned.
Beginning – July 1, 2022 2,443,206.67
Plus: Fees Collected 1,259,954.82
Interest 75,704.39
Transfers In 0.00
Less: Expenditure (8,775.80)
Refunds (0.00)
Ending – June 30, 2023 $2,443,206.67
(E) An identification of each public improvement on which fees were expended
and the amount of the expenditures on each improvement, including the total
percentage of the cost of the public improvement that was funded with fees
No direct expenditures were made for these public improvement during this fiscal
year
Page 102 of 539
.
(F) An identification of an approximate date by which the construction
of the public improvement will commence if the local agency
determines that sufficient funds have been collected to complete
financing on an incomplete public improvement, as identified in
paragraph (2) of subdivision (a) of Section 66001, and the public
improvement remains incomplete.
Funds will be used towards construction of neighborhood park improvements.
(G) A description of each interfund transfer or loan made from the account
or fund, including the public improvement on which the transferred or
loaned fees will be expended, and, in the case of an interfund loan, the
date on which the loan will be repaid and the rate of interest that the
account or fund will receive on the loan.
No interfund transfers or loans were made during the fiscal year utilizing these funds.
(H) The amount of refunds made pursuant to subdivision (e) Section
66001 and any allocation pursuant to subdivision (f) of Section 66001.
No refunds in FY22/23.
Page 103 of 539
Staff Report
TO: City Council
FROM: Sean Thuilliez, Chief of Police
DATE December 5, 2023
SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program Fiscal Year
2023 Interlocal Agreement
Description Request to approve an interlocal agreement with the Riverside County
Sheriff’s Department to receive grant funding to purchase force options and
de-escalation training equipment.
Background and Analysis:
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of
Justice Assistance (BJA) has funded the 2023 Fiscal Year Edward Byrne Memorial
Justice Assistance Grant (JAG) Program (see Attachment B). This program assists
state, local, and tribal law enforcement efforts to prevent or reduce crime and violence.
The JAG Program is the primary provider of federal criminal justice funding to states
and units of local government. BJA will award JAG Program funds to eligible units of
local government under the FY 2023 JAG Program Local Solicitation.
In general, JAG funds awarded to a unit of local government under this FY 2023
solicitation may be used to provide additional personnel, equipment, supplies,
contractual support, training, technical assistance, and information systems for criminal
justice, including any one or more of the following:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs
• Crime victim and witness programs (other than compensation)
• Mental health programs and related law enforcement and corrections programs
Page 104 of 539
Staff is seeking City Council’s approval to enter an interlocal agreement between the
Riverside County Sherriff’s Department and the City of Beaumont to seek JAG funds in
the amount of $12,197.00 (see Attachment A). Under the agreement, the City of
Beaumont will purchase Force Options and De-escalation Training Equipment in the
amount of $10,977.00, and $1,220.00 will be allocated to the Riverside County Sheriff’s
Department for providing administrative services for the FY 2023 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program (see Attachment B).
Fiscal Impact:
All applicable purchases will be reimbursed by grant funding up to $10,977.00. The
grant funds will be deposited into the Grant Fund Account, and any costs or fees
associated with the purchases will be utilized from the expense account 240-2355-
7096-0000. The cost to complete this staff report is estimated to be $300.00.
Recommended Action:
Authorize the City Manager to enter into an interlocal agency agreement between the
Riverside County Sheriff’s Department and the City of Beaumont to accept JAG funds
for FY 2023.
Attachments:
A. Interlocal Agreement
B. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2023
Solicitation.
Page 105 of 539
Page 106 of 539
Page 107 of 539
Page 108 of 539
Page 109 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 5
CITY OF BANNING, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 110 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 6
CITY OF BEAUMONT, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 111 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 7
CITY OF CATHEDRAL CITY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 112 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 8
CITY OF COACHELLA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 113 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 9
CITY OF CORONA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 114 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 10
CITY OF DESERT HOT SPRINGS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 115 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 11
CITY OF HEMET, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 116 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 12
CITY OF INDIO, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 117 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 13
CITY OF JURUPA VALLEY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 118 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 14
CITY OF LAKE ELSINORE, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 119 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 15
CITY OF MENIFEE, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 120 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 16
CITY OF MORENO VALLEY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 121 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 17
CITY OF PALM SPRINGS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 122 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 18
CITY OF PERRIS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 123 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 19
CITY OF RIVERSIDE, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 124 of 539
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
MOU 2023 Justice Assistance Grant Page | 20
CITY OF TEMECULA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Page 125 of 539
OMB No. 1121-0329
Expires 12/31/2023
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -
Local Solicitation
Assistance Listing Number # 16.738
Grants.gov Opportunity Number: O-BJA-2023-171790
Solicitation Release Date: June 30, 2023 12:00 PM ET
Application Grants.gov Deadline: August 24, 2023 8:59 PM ET
Application JustGrants Deadline: August 31, 2023 8:59 PM ET
Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of
Justice Assistance (BJA) seeks applications for funding under the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program. This program furthers the DOJ’s
mission by assisting state, local, and tribal jurisdictions’ efforts to prevent or reduce crime
and violence and to improve the fair administration of the justice system.
This solicitation incorporates guidance provided in the OJP Grant Application Resource
Guide which provides additional information for applicants to prepare and submit
applications to OJP for funding. If this solicitation expressly modifies any provision
in the OJP Grant Application Resource Guide, the applicant is to follow the
guidelines in this solicitation as to that provision.
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the “Limitation on Use of Award Funds for Employee Compensation;
Waiver” provisions in the “Financial Information” section of the OJP Grant Application
Resource Guide .
Solicitation Categories
Page 1 of 38
O-BJA-2023-171790
Page 126 of 539
Competition ID Category * Number
of
Awards
Dollar
Amount for
Award
Performance
Start Date
Performance
Duration
(Months)
C-BJA-2023-00104-PROD
Category 1–
Applicants with
eligible
allocation
amounts of less
than $25,000
678 $10,420,302 10/1/22
12:00 AM 24
C-BJA-2023-00105-PROD
Category
2–Applicants
with eligible
allocation
amounts of
$25,000 or more
618 92,358,317 10/1/22
12:00 AM 48
Eligible Applicants:
City or township governments, County governments, Native American tribal governments
(Federally recognized), Special district governments
By law, for purposes of the JAG Program, the term “units of local government” includes a
town, township, village, parish, city, county, borough, or other general-purpose political
subdivision of a state; or it may be a federally recognized American Indian tribal
government that performs law enforcement functions (as determined by the Secretary of
the Interior). A unit of local government also may be any law enforcement district or
judicial enforcement district established under applicable state law with authority to
independently establish a budget and impose taxes; for example, in Louisiana, a unit of
local government means a district attorney or parish sheriff. The eligible allocations by
state for the fiscal year (FY) 2023 JAG Program can be found at: https://bja.ojp.gov/
program/jag/fy-2023-allocations .
Eligible allocations under the JAG Program are posted annually on the JAG web page.
See the Allocation Determination and Units of Local Government Requirements
Regarding Use of JAG Funds section for more information. Applicants with eligible
allocation amounts of less than $25,000 will apply to Category 1, and applicants
with eligible allocation amounts of $25,000 or more will apply to Category 2.
Contact Information
For assistance with the requirements of this solicitation, contact the OJP Response
Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or
grants@ncjrs.gov.The OJP Response Center operates from 10:00 a.m. to 6:00 p.m.
eastern time (ET) Monday–Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation
Page 2 of 38
O-BJA-2023-171790
Page 127 of 539
close date.
Submission Information
Registration : Before submitting an application, all applicants must register with the
System for Award Management (SAM). You must renew and validate your registration
every 12 months. If you do not renew your SAM registration, it will expire. An expired
registration can delay or prevent application submission in Grants.gov and JustGrants.
Registration and renewal can take up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step
process via Grants.gov and JustGrants.
Step 1 : The applicant must submit by the Grants.gov deadline the required Application
for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying
Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/
web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no
later than 48 hours before the Grants.gov deadline . If an applicant fails to submit in
Grants.gov, they will be unable to apply in JustGrants.
For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov,
contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035,
Grants.gov Customer Support , or support@grants.gov . The Grants.gov Support Hotline
operates 24 hours a day, 7 days a week, except on federal holidays.
Step 2 : The applicant must submit the full application, including attachments, in
JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.
For technical assistance with submitting the full application in JustGrants, contact the
JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov . The
JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5
p.m. ET on Saturday, Sunday, and federal holidays.
OJP encourages applicants to review, the “How to Apply” section in the OJP Grant
Application Resource Guide and the JustGrants website for more information, resources,
and training. Applicants should maintain all receipts and confirmations received from
SAM.gov, Grants.gov, JustGrants systems.
Page 3 of 38
O-BJA-2023-171790
Page 128 of 539
Contents
Overview 1
Activities
Training Costs
(SF-424) in Grants.gov
Information)
Questionnaire (including applicant disclosure of high-risk status)
Contact Information 2
Program Description 6
Overview 6
Specific Information 6
Goals, Objectives, and Deliverables 19
Evidence-Based Programs 19
Information Regarding Potential Evaluation of Programs and 19
Federal Award Information 20
General Guidance for Federal Award 20
Awards, Amounts and Durations 21
Type of Award 21
Financial Management and System Controls 21
Budget Information 21
Cost Sharing or Matching Requirement 21
Pre-agreement Costs (also known as Pre-award Costs) 22
Prior Approval, Planning, and Reporting of Conference/Meeting/ 22
Costs Associated with Language Assistance (if applicable) 22
Availability of Funds 22
Eliigibility Information 22
Application and Submission Information 22
Content of Application Submission 22
Information to Complete the Application for Federal Assistance 23
Standard Applicant Information (JustGrants 424 and General Agency 23
Proposal Abstract 23
Proposal Narrative 24
Budget and Associated Documentation 26
Budget Worksheet and Budget Narrative (attachment) 26
Indirect Cost Rate Agreement (if applicable) 26
Financial Management and System of Internal Controls 26
Disclosure of Process Related to Executive Compensation 26
Additional Application Components 27
Page 4 of 38
O-BJA-2023-171790
Page 129 of 539
Research and Evaluation Independence and Integrity Statement 27
Applicant Government
Other Responsibility Matters; and Drug-Free Workplace
Requirements; Law Enforcement and Community Policing
Applicant Disclosure and Justification – DOJ High Risk Grantees (if 28
applicable)
Memorandum of Understanding (if applicable) 27
Certifications and Assurances by the Chief Executive of the 27
Disclosure and Assurances 27
Disclosure of Lobbying Activities 28
DOJ Certified Standard Assurances 28
Applicant Disclosure of Duplication in Cost Items 28
DOJ Certifications Regarding Lobbying; Debarment, Suspension and 28
How to Apply 28
Submission Dates and Time 29
Application Review Information 31
Review Process 31
Federal Award Administration Information 32
Federal Award Notices 32
Administrative, National Policy, and Other Legal Requirements 32
Information Technology (IT) Security Clauses 32
Requirements
552a)
General Information about Post-Federal Award Reporting 32
Federal Awarding Agency Contact(s) 33
Other Information 33
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 33
Provide Feedback to OJP 34
Application Checklist 35
Standard Solicitation Resources 37
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Program Description
Overview
OJP is committed to advancing work that promotes civil rights and racial equity,
increases access to justice, supports crime victims and individuals impacted by the
justice system, strengthens community safety and protects the public from crime and
evolving threats, and builds trust between law enforcement and the community.
With this solicitation, the Bureau of Justice Assistance (BJA) seeks to award Edward
Byrne Memorial Justice Assistance Grant (JAG) Program funds to eligible units of local
government. (BJA will issue a separate solicitation for applications from states).
For more information on the JAG Program, please refer to the JAG Fact Sheet and/or
JAG Frequently Asked Questions (FAQs).
Statutory Authority: The JAG Program is authorized by Title I of Public Law 90-351
(generally codified at 34 U.S.C. 10151-10726 ), including subpart 1 of part E (codified at
34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a).
Specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG
Technical Report. Once each fiscal year’s overall JAG Program funding level is
determined, BJA works with the Bureau of Justice Statistics to begin a four-step grant
award calculation process, which, in general, consists of:
1. Computing an initial JAG allocation for each state, based on its share of violent
crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state allocation is
less than the minimum award amount defined in the JAG legislation (0.25 percent
of the total). If this is the case, the state is funded at the minimum level, and the
funds required for this are deducted from the overall pool of JAG funds. Each of the
remaining states receives the minimum award plus an additional amount based on
its share of violent crime and population.
3. Dividing each state’s final award amount (except for the territories and the District
of Columbia) between the state and its units of local governments at rates of 60
and 40 percent, respectively.
4. Determining award allocations for the units of local government, which are based
on their proportion of the state’s 3-year violent crime average. If the “eligible award
amount” for a particular unit of local government, as determined on this basis, is
$10,000 or more, then the unit of local government is eligible to apply directly to
OJP (under the JAG Local Solicitation) for a JAG award. If the “eligible award
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amount” for a particular unit of local government, as determined on this basis, is
less than $10,000, the funds are not made available for a direct award to that
particular unit of local government, but instead are added to the amount that is
awarded to the state.
Allocation Determination and Units of Local Government Requirements Regarding
Use of JAG Funds
Eligible allocations under JAG are posted annually on the JAG web page.
According to the JAG Program statute, a “disparity” may exist between the funding
eligibility of a county and its associated municipalities. See 34 U.S.C. § 10156(d)(4).
Units of local government identified by BJA as disparate must select a fiscal agent that
will submit an application for the allocation to include all disparate municipalities. A
memorandum of understanding (MOU) that identifies which jurisdiction will serve as the
applicant or fiscal agent for joint funds must be completed and signed by each
participating jurisdiction’s authorized representative. Once an award is made, the fiscal
agent will be responsible for distributing award funds to the other jurisdictions in the
disparate group through subawards that include all appropriate award conditions. To
verify eligibility, an applicant should visit the JAG web page and click on their respective
state and note the following regarding the state’s allocation table:
1. Disparate units of local government are listed in shaded groups, in alphabetic order
by county. Units of local government identified as disparate must select one unit of
local government to submit an application on behalf of the disparate group.
2. Counties that have an asterisk (*) under the “Direct Allocation" column did not
submit the level of violent crime data to qualify for a direct award from BJA but are
in the disparate grouping indicated by the shaded area. The JAG legislation
requires these counties to remain a partner with the local jurisdictions receiving
funds and must be a signatory on the required MOU.
3. Direct allocations are listed alphabetically below the shaded disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed
individual allocations, which are provided for information only. Jurisdictions in a
funding disparity are responsible for determining individual amounts within the
Eligible Joint Allocation and documenting individual allocations in the MOU. See
the JAG FAQs for more information. A sample MOU is also available.
Statutory Program Areas
In general, JAG funds awarded to a unit of local government under the FY 2023 program
may be used to hire additional personnel and/or purchase equipment, supplies,
contractual support, training, technical assistance, and information systems for criminal
justice or civil proceedings, including for any one or more of the following program areas:
1. Law enforcement programs.
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2. Prosecution and court programs.
3. Prevention and education programs.
4. Corrections and community corrections programs.
5. Drug treatment and enforcement programs.
6. Planning, evaluation, and technology improvement programs.
7. Crime victim and witness programs (other than compensation).
8. Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams.
9. Implementation of state crisis intervention court proceedings and related programs
or initiatives, including, but not limited to, mental health courts, drug courts,
veterans courts, and extreme risk protection order programs.
In connection with all of the above purposes, it should be noted that the statute defines
“criminal justice” as “activities pertaining to crime prevention, control, or reduction, or the
enforcement of the criminal law, including, but not limited to, police efforts to prevent,
control, or reduce crime or to apprehend criminals, including juveniles, activities of courts
having criminal jurisdiction, and related agencies (including but not limited to
prosecutorial and defender services, juvenile delinquency agencies and pretrial service
or release agencies), activities of corrections, probation, or parole authorities and related
agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and
programs relating to the prevention, control, or reduction of narcotic addiction and
juvenile delinquency.”
BJA Areas of Emphasis
BJA recognizes that many state and local justice systems currently face challenging
fiscal environments and an important, cost-effective way to relieve those pressures is to
share or leverage resources through cooperation among federal, state, and local law
enforcement. Key areas of priority for BJA include advancing justice system reform
efforts, advancing racial equity and support for underserved communities, preventing and
combating hate crimes, crime and violence reduction strategies, and community violence
intervention (CVI) approaches. BJA encourages recipients of FY 2023 JAG funds to
consider coordination with federal law enforcement agencies and other stakeholders,
including communities most impacted by crime and violence, in addressing these
challenges. Additional details on the BJA areas of emphasis can be found below:
Advancing Justice System Reform Efforts
The justice system serves an important role in protecting communities and seeking
justice for victims. For the justice system to serve that role effectively, it must be
fair, open, and equitable; utilize evidence-based approaches; and promote
restorative practices and rehabilitation. For far too long, however, the justice
system has not lived up to its promise. Racial bias and injustice and overly harsh
sentences have swelled correctional populations which not only exacerbates
distrust in the justice system, but also destabilizes the wellbeing of communities. To
build strong, safe, and healthy communities, it is critical to address the underlying,
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entrenched issues of inequity and disparity in the criminal justice system so that all
persons receive equal treatment under the law. Jurisdictions must carefully review
the ways in which the structures and incentives within their own systems are driving
correctional populations and racial disparities and realign operations and target
resources toward community solutions.
Consistent with President Biden’s Executive Order 14074, Advancing Effective,
Accountable Policing and Criminal Justice Practices To Enhance Public Trust and
Public Safety, and the Safer America Plan, DOJ is committed to advancing bold,
effective justice reform solutions that deliver safety, equity, and justice for all.
Justice system reform includes, but is not limited to, a wide range of investments in
community safety and justice such as accountability of law enforcement to build
community trust, alternatives to incarceration, community supervision reforms,
support for mental health and substance use treatment services, community-driven
programs and partnerships, and enhancing pretrial processes, Efforts to continue to
address the backlog of court cases created during the pandemic would fall in this
category. BJA encourages JAG recipients to utilize funding for projects that
promote all aspects of justice system reform.
Advancing Racial Equity and Support for Underserved Communities
Consistent with the Presidential Memorandum on Restoring the Department of
Justice’s Access-to-Justice Function and Reinvigorating the White House Legal Aid
Interagency Roundtable and Executive Order 13985, Advancing Racial Equity and
Support for Underserved Communities Through the Federal Government, DOJ is
committed to ensuring equal access to justice and identifying and reducing
disparities that exist throughout the criminal and civil legal systems, and to remove
barriers to ensure equal opportunity for people of color and for communities that
have been historically underserved, marginalized, and adversely affected by
inequality. This commitment is evidenced by the April 14, 2022, Equity Action Plan
designed to increase equity, opportunity, and resources for the most vulnerable
communities.
BJA encourages JAG recipients to utilize funds to support efforts at the state,
territory, local, and tribal levels to institute more effective and equitable criminal
justice policies and practices, foster public trust, and enhance public safety and
security by increasing engagement with community members and building
partnerships with community organizations to develop a shared vision and
approach to addressing crime. This includes support for strategies to ensure the
protection of defendants’ and incarcerated individuals’ constitutional rights and
safety and efforts to address wrongful convictions and conviction integrity. This also
includes supporting technological or personnel upgrades to provide more equitable
access to justice, including language access resources, resources to better serve
those with disabilities, and indigent defense services. Finally, this can include
efforts to build partnerships between the criminal justice system and nonprofits to
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provide support for collaborative, community-driven and informed efforts, such as
community-based diversion programs outside of the criminal justice system,
increasing access to resources to support the right to counsel, and developing
community-driven and informed prevention programs or responses to violent crime.
Preventing and Combating Hate Crimes
Hate crimes (sometimes called bias-motivated crimes) are criminal offenses
motivated by some form of bias toward victims based on their perceived or actual
race, color, ethnicity, religion, national origin, sexual orientation, gender, gender
identity, or disability. Hate crimes have a devastating effect beyond the harm
inflicted on any one victim. They reverberate through families, communities, and
the entire nation as others fear that they too may be threatened, attacked, or forced
from their homes because of what they look like, who they are, where they worship,
who they love, or whether they have a disability. As with most other crimes, hate
crimes in the United States are primarily investigated under state law and
prosecuted by local, state, and tribal authorities. However, reluctance from victims
and witnesses to contact law enforcement about hate crime incidents may arise
from perceptions of bias, distrust of law enforcement or the criminal justice system,
or barriers such as language or concerns about immigration status. Hate crimes are
chronically underreported to and under-identified by law enforcement. Tools such
as the U.S. Bureau of Justice Statistics’ National Crime Victimization Survey
(NCVS) and the Federal Bureau of Investigation’s (FBI’s) Uniform Crime Reporting
(UCR) program shed some light on trends among those hate crimes reported to law
enforcement or through NCVS. Although hate crimes are often underreported, in
recent years, there have been alarming spikes in hate crimes and threats of
violence across the country, often fueled by online hate forums. In 2021 and 2022,
there were several attacks on houses of worship, threats against Historically Black
Colleges and Universities, and increased attacks on Asian Americans. Though
many jurisdictions are facing significant increases in hate crimes and hate
incidents, a recent research study and survey from the National Institute of Justice
(NIJ) indicates that many state and local law enforcement agencies do not have
adequate tools to identify, investigate, and respond to hate crimes, and only 23
percent of law enforcement agencies that responded to the survey reported any
hate crime investigations in 2018.
In September 2022, Attorney General Merrick Garland announced that all 94 U.S.
Attorneys’ offices would be implementing the United Against Hate Program and
emphasized that eliminating hate and bias-motivated crimes is one of DOJ’s top
priorities, and combating hate crimes and promoting trust and accountability in law
enforcement was one of the Department’s priority goals for fiscal year 2023. BJA
encourages JAG recipients to utilize funding to promote change and accountability
by supporting state, local, and tribal efforts to prevent hate crimes, improve data
collection and reporting of hate-related criminal offenses and incidents, and
promote efforts to fully investigate and prosecute hate crimes when they do occur.
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This includes ensuring those agencies that have not yet transitioned to the National
Incident Based Reporting System (NIBRS) do so expeditiously to ensure that
national hate crime statistics are as accurate as possible. More information on
BJA’s portfolio addressing hate crimes, including the Emmett Till Cold Case
Investigations and Matthew Shepard and James Byrd, Jr. Hate Crimes programs,
can be found at: Hate Crime | Bureau of Justice Assistance (ojp.gov).
Crime and Violence Reduction Strategies
The Biden–Harris Administration and DOJ have made crime and violence reduction
a top priority. In May 2022, President Biden signed Executive Order 14074,
Advancing Effective, Accountable Policing and Criminal Justice Practices to
Enhance Public Trust and Public Safety, which states, “since early 2020,
communities around the country have faced rising rates of violent crime, requiring
law enforcement engagement at a time when law enforcement agencies are
already confronting challenges of staffing shortages and low morale.” According to
an analysis of 27 cities conducted by the Council on Criminal Justice, the number
of homicides in 2022 declined 4 percent over 2021, yet the homicide rate remained
34 percent higher than 2019 levels. Also, preliminary data compiled by the National
Law Enforcement Officers Memorial Fund indicate that as of December 31, 2022,
226 federal, state, tribal, and local law enforcement officers died in the line of duty
in 2022. Line-of-duty-related deaths continue to be a top concern. Sixty-four law
enforcement officers were killed feloniously by firearms in 2022, which is an
increase over the historical number of deaths by gunfire seen in the prior decade
(2010–2020 saw an average of 53).
BJA encourages JAG grantees to invest funds to tailor programs and responses to
state and local crime issues through the use of data and analytics; coordinate with
United States Attorneys and Project Safe Neighborhoods grantees in order to
leverage funding for crime and violence reduction projects and coordinate their law
enforcement activities with those of federal law enforcement agencies such as the
FBI, the Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug
Enforcement Administration, the United States Marshals Service, and the
Department of Homeland Security; and form partnerships with federal, state, and
local law enforcement and prosecutors to identify persons who use guns to commit
a crime and who purchase or sell guns illegally. This includes ensuring that persons
prohibited from purchasing firearms (see e.g.,18 U.S.C. § 922(g)) are deterred from
doing so by enhancing complete, accurate, and timely access to the FBI’s National
Instant Criminal Background Check System (NICS) and the timely submission of all
necessary records into the FBI databases, which will help prevent illegal transfers
of firearms to those who are prohibited from owning firearms under current law.
BJA also encourages JAG grantees to invest in implementing programs that
provide training, assistance, and resources to law enforcement agencies to mitigate
the current crisis in law enforcement recruitment and retention, bolster the security
of at-risk places of worship such as synagogues, churches, and mosques, provide
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security for prosecutors and elections, enhanced community policing and crime
prevention, enforcement of commonsense gun laws, and upgrade systems and/or
purchase technology that support agency strategies to reduce violent crime and
enhance their capacity to better address crime.
Community Based Violence Intervention (CVI) Approaches
In April 2021, the Biden–Harris Administration announced historic investments in
CVI efforts to combat the gun violence epidemic. CVI is an approach that uses
evidence-informed strategies to reduce violence through tailored, community-
centered initiatives. These multidisciplinary strategies engage individuals and
groups to prevent and disrupt cycles of violence and retaliation and establish
relationships between individuals and community assets to deliver services that
save lives, address trauma, provide opportunity, and improve the physical, social,
and economic conditions that drive violence. On February 16, 2023, Attorney
General Garland delivered remarks at a convening of grantees under OJP’s
Community Based Violence Intervention and Prevention Initiative. He emphasized
that DOJ’s approach to disrupting violent crime is: “centered on our partnerships –
both with the communities harmed by violent crime and with the law enforcement
agencies that protect those communities. Our approach is centered on building
public trust. We know that we cannot do our jobs effectively without the trust of the
communities we serve. Our department-wide anti-violent crime strategy leverages
the resources of our federal prosecutors, agents, investigators, grant programs,
and criminal justice experts towards those ends. We are working closely with local
and state law enforcement agencies, with officials across government, and with the
communities most affected by this violence, and with the community organizations
on the front lines – all toward one goal: the goal of making our communities safer.”
BJA encourages JAG recipients to invest JAG funds to tailor programs to build
strong, sustained partnerships with community residents and organizations to
support CVI work in communities most impacted by violent crime. CVI strategies
typically focus on high-risk individuals and gang and gun violence as well as the
historical and structural challenges that often contribute to community violence. CVI
strategies should involve holistic, coordinated interventions attending to the multiple
needs of individuals at high risk of gang and gun violence. For example, hospital-
based violence intervention programs use credible messengers to connect with
victims of gun violence while they are still in the hospital, and then wraparound
services are typically provided to them such as behavioral health support,
employment access, housing advocacy, and family support. More information on
CVI strategies is available through BJA’s National Training and Technical
Assistance Center (NTTAC) and on BJA’s website at: https://bja.ojp.gov/program/
community-violence-intervention/overview. BJA encourages JAG recipients to
partner with organizations with existing CVI strategies to support and enhance
those programs, which may include organizations funded under OJP’s Community
Based Violence Intervention and Prevention Initiative (CVIPI). To identify and learn
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more about existing CVIPI grantees, review OJP’s CVIPI web page and FY 2022
CVIPI award information. In addition, jurisdictions looking to implement those
strategies can request training and technical assistance (TTA) on the NTTAC
website .
Additional Uses of JAG Funds
JAG funds awarded under this FY 2023 solicitation may also be used to:
Support reentry projects with the goal of improving outcomes for incarcerated
individuals returning to the community from prison or jail.
Support projects related to preventing, detecting, seizing, and/or stopping the
presence and use of contraband cellphones within correctional facilities. This
includes the purchasing of managed access systems and other mitigation
technologies (as permitted by applicable law).
Purchase fentanyl and methamphetamine detection equipment, including handheld
instruments and training for law enforcement safety, as well as opioid reversal
agents.
Purchase drug-detection canines to combat the rise of drug trafficking, including
that of methamphetamines.
Support efforts to seal and expunge criminal history information in accordance with
state laws and policies.
Support efforts to attract and retain an all-inclusive, diverse, expert, and
accountable law enforcement workforce, with a focus on gender and racial
diversity.
Support virtual reality de-escalation training.
Purchase humane remote restraint devices that enable law enforcement to restrain
an uncooperative subject without inflicting pain.
Purchase gunfire detection technology.
Promote data sharing and sex offender monitoring.
Additionally, JAG funds awarded under this FY 2023 solicitation may be used for any
purpose indicated here: Purposes for Which Funds Awarded Under the Edward Byrne
Memorial Justice Assistance Grants (JAG) Program May Be Used (ojp.gov).
Limitations on the Use of JAG funds
Administrative Costs — Up to 10 percent of a JAG award, including up to 10 percent of
any earned interest, may be used for costs associated with administering the award,
which can include indirect costs.
Supplanting — JAG funds may not be used to supplant state or local funds but must be
used to increase the amount of such funds that would, in the absence of federal funds,
be made available. See the JAG FAQs for examples of supplanting. Although
supplanting is prohibited, BJA encourages the leveraging of federal funding.
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Matching Funds — Absent specific federal statutory authority to do so, JAG award funds
may not be used as a match for other federal awards.
Prohibited and Controlled Equipment and Associated Procedures under JAG — The
JAG statute, at 34 U.S.C. § 10152(d), specifically identifies a list of prohibited items. In
addition, consistent with Executive Order 14074, Advancing Effective, Accountable
Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety of
May 25, 2022, the use of OJP grant funds for the purchase or transfer of certain
equipment has been designated as prohibited or controlled starting with FY 2023 OJP
grant funds. Details and associated procedures for requesting prior approval, where
applicable, can be found in the JAG Prohibited and Controlled Equipment Guidance and
the JAG FAQs.
Note: The use of BJA grant funds for unmanned aircraft systems (UAS), including
unmanned aircraft vehicles (UAV) and/or any accompanying accessories to support UAS
or UAV devices/systems, is unallowable.
Other Program Requirements
A unit of local government that applies for and receives an FY 2023 JAG award must
note the following:
Trust Fund — Units of local government may draw down JAG funds either in advance or
on a reimbursement basis. To draw down in advance, a trust fund must be established in
which to deposit the funds. The trust fund must be in an interest-bearing account, unless
one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If subrecipients draw down JAG
funds in advance, they also must establish a trust fund in which to deposit the funds. For
additional information, see 2 C.F.R. § 200.305 .
Minimum Requirements for Extreme Risk Protection Order Programs (ERPOs) —
ERPOs must include, at a minimum—
1. Pre-deprivation and post-deprivation due process rights that prevent any violation
or infringement of the Constitution of the United States, including, but not limited to,
the Bill of Rights and the substantive or procedural due process rights guaranteed
under the fifth and 14th amendments to the Constitution of the United States, as
applied to the states and as interpreted by state courts and United States courts
(including the Supreme Court of the United States). Such programs must include,
at the appropriate phase to prevent any violation of constitutional rights, at
minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the
right to know opposing evidence, the right to present evidence, and the right to
confront adverse witnesses.
2. The right to be represented by counsel at no expense to the government.
3. Pre-deprivation and post-deprivation heightened evidentiary standards and proof
which mean not less than the protections afforded to a similarly situated litigant in
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federal court or promulgated by the state's evidentiary body, and sufficient to
ensure the full protections of the Constitution of the United States, including, but not
limited to, the Bill of Rights and the substantive and procedural due process rights
guaranteed under the fifth and 14th amendments to the Constitution of the United
States, as applied to the states and as interpreted by state courts and United
States courts (including the Supreme Court of the United States). The heightened
evidentiary standards and proof under such programs must, at all appropriate
phases to prevent any violation of any constitutional right, at minimum, prevent
reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on
inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation.
4. Penalties for abuse of the program.
Certifications and Assurances by the Chief Executive of the Applicant Government
(which incorporates the 30-day governing body review requirement) — A JAG application
is not complete, and a unit of local government may not access award funds, unless the
chief executive of the applicant unit of local government (e.g., the mayor) properly
executes, and the unit of local government submits, the “Certifications and Assurances
by the Chief Executive of the Applicant Government.” The most up-to-date version of this
certification can be found at: FY23 JAG - Certifications and Assurances by the Chief
Executive of the Applicant Government. Please note that this certification contains
assurances that the governing body notification and public comment requirements, which
are required under the JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied.
OJP will not deny an application for an FY 2023 award for failure to submit these
“Certifications and Assurances by the Chief Executive of the Applicant Government” by
the application deadline, but a unit of local government will not be able to access award
funds (and its award will include a condition that withholds funds) until it submits these
certifications and assurances properly executed by its respective chief executive (e.g.,
the mayor).
Body-worn Cameras (BWCs) — A JAG award recipient that proposes to use FY 2023
funds to purchase BWC equipment or implement or enhance BWC programs must
provide to OJP a certification(s) that each direct recipient receiving the equipment or
implementing the program has policies and procedures in place related to BWC
equipment usage, data storage and access, privacy considerations, and training. The
certification form related to BWC policies and procedures can be found at: JAG - Body-
Worn Camera (BWC) Policy Certification .
A JAG award recipient that proposes to use funds for BWC-related expenses will have
funds withheld until the required certification is submitted and approved by OJP. If the
JAG award recipient proposes to change project activities to utilize JAG funds for BWC-
related expenses after the award is accepted, the JAG award recipient must submit the
signed certification to OJP at that time.
Further, before making any subaward for BWC-related expenses, the JAG award
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recipient must collect a completed BWC certification from the proposed subrecipient. Any
such certifications must be maintained by the JAG award recipient and made available to
OJP upon request. The BJA BWC Toolkit provides model BWC policies and best
practices to assist criminal justice departments in implementing BWC programs.
Apart from the JAG Program, BJA provides funds under the Body-worn Camera Policy
and Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and
implement policies and practices required for effective program adoption, and to address
program factors including the purchase, deployment, and maintenance of camera
systems and equipment; data storage and access; and privacy considerations. Interested
JAG award recipients may wish to refer to the BWC Partnership Program web page for
more information. JAG award recipients that are also BWC award recipients may not use
JAG funds for any part of the 50 percent match required by the BWC Program.
Body Armor — Body armor purchased with JAG funds may be purchased at any threat
level, make, or model from any distributor or manufacturer, as long as the following
requirements are met: The body armor must have been tested and found to comply with
the latest applicable National Institute of Justice ballistic or stab standards (https://
cjtec.org/compliance-testing-program/compliant-product-lists/). In addition, body armor
purchased must be made in the United States.
Body armor purchased with JAG funds must be “uniquely fitted vests,” which means
protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to
provide the best possible fit and coverage through a combination of (1) correctly sized
panels and carrier determined through appropriate measurement and (2) properly
adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the
requirement that body armor be "uniquely fitted" does not necessarily require body armor
that is individually manufactured based on the measurements of an individual wearer. In
support of OJP’s efforts to improve officer safety, the American Society for Testing and
Materials (ASTM) International has made available the Standard Practice for Body Armor
Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003 ) at no cost.
The Personal Armor Fit Assessment Checklist is excerpted from ASTM E3003.
A JAG award recipient that proposes to use FY 2023 award funds to purchase body
armor must provide OJP with a certification(s) that each law enforcement agency
receiving body armor has a written “mandatory wear” policy in effect (see 34 U.S.C. §
10202(c)). The certification form related to mandatory wear can be found at: JAG - Body
Armor Mandatory Wear Policy Certification . Note: A JAG award recipient that proposes
to use funds for the purchase of body armor will have funds withheld until the required
certification is submitted and approved by OJP. If the JAG award recipient proposes to
change project activities to utilize funds for the purchase of body armor after the award is
accepted, the award recipient must submit the signed certification to OJP at that time.
Further, before making any subaward for the purchase of body armor, the JAG award
recipient must collect a completed mandatory wear certification from the proposed
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subrecipient. Any such certifications must be maintained by the JAG award recipient and
made available to OJP upon request. A mandatory wear concept and issues paper and a
model policy are available from the BVP Customer Support Center, which can be
contacted at vests@usdoj.gov or toll free at 1–877–758–3787. Additional information and
FAQs related to the mandatory wear policy and certifications can be found in the JAG
FAQs.
Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof
Vest Partnership (BVP) Program. The BVP Program provides funding to state and local
law enforcement agencies for the purchase of ballistic-resistant and stab-resistant body
armor. For more information on the BVP Program, including eligibility and an application,
refer to the BVP webpage. JAG award recipients should note, however, that funds may
not be used for any part of the 50 percent match required by the BVP Program.
Death in Custody Reporting Act (DCRA) — The Death in Custody Reporting Act of 2013
(Public Law 113-242) requires states to report to the Attorney General information
regarding the death of any person who is detained, under arrest, in the process of being
arrested, en route to be incarcerated, or incarcerated at a municipal or county jail, state
prison, state-run boot camp prison, boot camp prison that is contracted by the state, any
state or local contract facility, or other local or state correctional facility (including any
juvenile facility). To comply with DCRA, JAG State Administering Agencies (SAAs) are
responsible for collecting data on a quarterly basis from local entities including local jails,
law enforcement agencies, medical examiners, and other state agencies and submitting
the data to BJA. Units of local government are strongly encouraged to cooperate with
DCRA data collection efforts within their state.
Interoperable Communications — Units of local government (including any subrecipients)
that are using FY 2023 JAG funds for emergency communications activities should
comply with the SAFECOM Guidance for Emergency Communication Grants
(SAFECOM Guidance), including provisions on technical standards that ensure and
enhance interoperable communications. The SAFECOM Guidance is an essential
resource for entities applying for federal financial assistance for emergency
communications projects. It provides general information on eligible activities, technical
standards, and other terms and conditions that are common to most federal emergency
communications programs. Specifically, the SAFECOM Guidance provides guidance to
applicants on:
Recommendations for planning, coordinating, and implementing projects.
Emergency communications activities that can be funded through federal grants.
Best practices, policies, and technical standards that help to improve
interoperability.
Resources to help grant recipients comply with technical standards and grant
requirements.
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SAFECOM Guidance is recognized as the primary guidance on emergency
communications grants by the Administration, Office of Management and Budget, and
federal grant program offices. The Cybersecurity & Infrastructure Security Agency (CISA)
updates the document every year in close coordination with federal, state, local, tribal,
and territorial stakeholders, and partners. SAFECOM Guidance is applicable to all
federal grants funding emergency communications. The most recent version of the
SAFECOM Guidance is available at: https://www.cisa.gov/safecom/funding.
Additionally, emergency communications projects funded with FY 2023 JAG funds
should support the Statewide Communication Interoperability Plan (SCIP) and be
coordinated with the full-time statewide interoperability coordinator (SWIC) in the state of
the project. As the central coordination point for a state’s interoperability effort, the SWIC
plays a critical role and can serve as a valuable resource. SWICs are responsible for the
implementation of SCIP through coordination and collaboration with the emergency
response community. CISA maintains a list of SWICs for each state and territory. Contact
ecd@cisa.dhs.gov for more information. All communications equipment purchased with
FY 2023 JAG Program funding should be identified during the quarterly performance
measurement reporting.
DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database — If
JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS),
the national DNA database operated by the FBI, by a government DNA lab with access
to CODIS. No profiles generated with JAG funding may be entered into any other
nongovernmental DNA database without prior written approval from BJA (exceptions
include forensic genealogy). Additionally, award recipients utilizing JAG funds for forensic
genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA
Analysis and Searching available at: https://www.justice.gov/olp/page/file/1204386/
download. For more information about DNA testing as it pertains to JAG, please refer to
the JAG FAQs .
Entry of Records into State Repositories — As appropriate and to the extent consistent
with law, a special condition will be imposed that would require the following: Any
program or activity that receives federal financial assistance under JAG that is likely to
generate court dispositions or other records relevant to NICS determinations, including
any dispositions or records that involve any noncitizen or migrant who is undocumented
in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to ensure
that all such NICS-relevant dispositions or records are made available in a timely fashion.
National Incident-based Reporting System — In FY 2016, the FBI formally announced its
intention to sunset the UCR program’s traditional Summary Reporting System (SRS) and
replace it with NIBRS by January 1, 2021. By statute, BJA JAG awards are calculated
using summary part 1 violent crime data from the FBI’s UCR program. Specifically, the
formula allocations for JAG rely heavily on the ratio of “the average number of part 1
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violent crimes of the UCR of the FBI reported by such State for the three most recent
years reported by such State to the average annual number of such crimes reported by
all States for such years” (34 U.S.C. 10156(a)(1)(B)). In preparation for the FBI’s 2021
NIBRS compliance deadline, BJA imposed an administrative requirement for JAG award
recipients that are not NIBRS compliant to dedicate 3 percent of their JAG award toward
coming into full compliance with the FBI’s NIBRS data submission requirement to both
encourage and assist jurisdictions in working toward compliance and ensure they
continue to have critical criminal justice funding available through JAG when SRS
transitioned to NIBRS. A NIBRS set-aside is NOT required for FY 2023 awards; however,
JAG recipients are encouraged to continue working toward and/or maintaining NIBRS
compliance to ensure that JAG eligibility is not affected in future fiscal years. Local
jurisdictions that are seeking NIBRS compliance certification should reach out directly to
their respective state agency. Agencies with questions about the certification process
may contact ucr-nibrs@fbi.gov. More information about NIBRS, including toolkits and
updates from the FBI Criminal Justice Information Services team, can be found at:
NIBRS — FBI.
Goals, Objectives, and Deliverables
Goals
In general, the FY 2023 JAG Program is designed to provide units of local government
with additional personnel, equipment, supplies, contractual support, training, technical
assistance, and information systems for criminal justice and civil proceedings.
Objectives
The objectives are directly related to the JAG Program accountability measures
described at: https://bja.ojp.gov/sites/g/files/xyckuh186/files/media/document/jag-pmt-
accountability-measures.pdf .
A unit of local government that receives an FY 2023 JAG award will be required to
produce various types of reports including quarterly performance reports in BJA’s
Performance Measurement Tool (PMT), quarterly financial reports in JustGrants, and
semi-annual progress reports in JustGrants.
The Goals, Objectives, and Deliverables are directly related to the performance
measures that show the completed work’s results, as discussed in the Application and
Submission Information section.
Evidence-Based Programs
OJP strongly encourages the use of data and evidence in policymaking and program
development for criminal justice, juvenile justice, and crime victim services. For additional
information and resources on evidence-based programs or practices, see the OJP Grant
Application Resource Guide .
Information Regarding Potential Evaluation of Programs and Activities
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OJP may conduct or support an evaluation of the programs and activities funded under
this solicitation. For additional information and applicable documentation to be included in
the application, see the OJP Grant Application Resource Guide section entitled
“Information Regarding Potential Evaluation of Programs and Activities.”
Federal Award Information
General Guidance for Federal Award
Anticipated number of awards BJA expects to make:1296
Anticipated maximum dollar amount for each award: $4,660,745
Period of performance start date: October 1, 2022
Period of performance duration: 24 - 48 months
Anticipated Total amount to be awarded under solicitation: $102,778,619
Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local
government that are listed on the JAG web page as eligible for an allocation amount of
less than $25,000 should apply under Category 1. This includes direct and joint
(disparate) allocations. Category 1 awards of less than $25,000 are 2 years in length.
Extensions of up to 2 years can be requested for these awards via JustGrants no fewer
than 30 days prior to the project period end date and will be automatically granted upon
request.
Category 2 — Eligible Allocation Amounts of $25,000 or More: Units of local government
that are listed on the JAG web page as eligible for an allocation amount of $25,000 or
more should apply under Category 2. This includes direct and joint (disparate)
allocations. Category 2 awards of at least $25,000 are 4 years in length. Extensions
beyond this period may be made on a case-by-case basis at the discretion of BJA and
must be requested via JustGrants no fewer than 30 days prior to the project period end
date.
Solicitation Categories
Competition ID Category * Number
of
Awards
Dollar
Amount for
Award
Performance
Start Date
Performance
Duration
(Months)
C-BJA-2023-00104-PROD
Category 1–
Applicants with
eligible
allocation
amounts of less
than $25,000
678 $10,420,302 10/1/22
12:00 AM 24
Category
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C-BJA-2023-00105-PROD 2–Applicants
with eligible
allocation
amounts of
$25,000 or more
618 92,358,317 10/1/22
12:00 AM
48
Awards, Amounts and Durations
Type of Award
BJA expects to make awards under this solicitation as grants. See the “Administrative,
National Policy, and Other Legal Requirements” section of the OJP Grant Application
Resource Guide for a brief discussion of important statutes, regulations, and award
conditions that apply to many (or in some cases, all) OJP grants.
Financial Management and System Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-
through entities) must, as described in the Part 200 Uniform Requirements as set out at 2
C.F.R. 200.303, comply with standards for financial and program management. See the
OJP Grant Application Resource Guide for additional information.
Budget Information
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the “Limitation on Use of Award Funds for Employee Compensation;
Waiver” provision in the “Financial Information” section of the OJP Grant Application
Resource Guide .
General requirement for federal authorization of any subaward; statutory authorization of
subawards under the JAG Program statute. Generally, a recipient of an OJP award may
not make subawards (“subgrants”) unless the recipient has specific federal authorization
to do so. Unless an applicable statute or DOJ regulation specifically authorizes (or
requires) particular subawards, a recipient must have authorization from OJP before it
may make a subaward. However, JAG subawards that are required or specifically
authorized by statute (see 34 U.S.C. § 10152(a) and 34 U.S.C. § 10156) do not require
prior approval. For additional information regarding subawards and authorizations,
please refer to the subaward section in the OJP Grant Application Resource Guide .
The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned
aircraft vehicles (UAV), and/or any accompanying accessories to support UAS or UAV
devices/systems, is unallowable.
Cost Sharing or Matching Requirement
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This solicitation does not require a match.
Pre-agreement Costs (also known as Pre-award Costs)
See the OJP Grant Application Resource Guide for information on Pre-agreement Costs
(also known as Pre-award Costs).
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
See the OJP Grant Application Resource Guide for information on Prior Approval,
Planning, and Reporting of Conference/Meeting/Training Costs.
Costs Associated with Language Assistance (if applicable)
See the OJP Grant Application Resource Guide for information on Costs Associated with
Language Assistance.
Availability of Funds
This solicitation, and awards under this solicitation, are subject to the availability of
appropriated funds and to any modifications or additional requirements that may be
imposed by the agency or by law. In addition, nothing in this solicitation is intended to,
and does not, create any right or benefit, substantive or procedural, enforceable at law or
in equity by any party against the United States, its departments, agencies, or entities, its
officers, employees, or agents, or any other person.
The allocations by state for the FY23 JAG Program can be found at: https://bja.ojp.gov/
program/jag/fy-2023-allocations .
Eliigibility Information
For eligibility information, see the solicitation cover page.
For information on cost sharing or matching requirements, see the "Federal Award
Information" section.
All recipients and subrecipients (including any for-profit organization) must forgo any
profit or management fee.
Application and Submission Information
Content of Application Submission
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See the “Application Elements and Formatting Instructions” section of the OJP Grant
Application Resource Guide for information on what happens to an application that does
not contain all the specified elements or is nonresponsive to the scope of the solicitation.
Information to Complete the Application for Federal Assistance (SF-424) in
Grants.gov
The SF-424 must be submitted in Grants.gov. It is a required standard form used as a
cover sheet for submission of pre-applications, applications, and related information. See
the OJP Grant Application Resource Guide for additional information on completing the
SF-424.
In Section 8F of the SF-424, please include the name and contact information of the
individual who will complete the application in JustGrants. JustGrants will use this
information (email address) to assign the application to this user in JustGrants.
Intergovernmental Review: This solicitation (“funding opportunity”) is subject to
Executive Order 12372. An applicant may find the names and addresses of State Single
Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-
content/uploads/2020/04/SPOC-4-13-20.pdf . If the applicant’s State appears on the
SPOC list, the applicant must contact its SPOC to find out about, and comply with, the
State’s process under E.O. 12372. On the SF-424, an applicant whose State appears on
the SPOC list is to make the appropriate selection in response to question 19, once the
applicant has complied with its State E.O. 12372 process. An applicant whose State
does not appear on the SPOC list should answer question 19 by selecting “Program is
subject to E.O. 12372 but has not been selected by the State for review.” the SF-424, an
applicant whose State appears on the SPOC list is to make the appropriate selection in
response to question 19, once the applicant has complied with its State E.O. 12372
process. An applicant whose State does not appear on the SPOC list should answer
question 19 by selecting “Program is subject to E.O. 12372 but has not been selected by
the State for review.”
Standard Applicant Information (JustGrants 424 and General Agency Information)
The Standard Applicant Information section of the JustGrants application is pre-
populated with the SF-424 data submitted in Grants.gov. The applicant will need to
review the Standard Applicant Information in JustGrants and make edits as needed.
Within this section, the applicant will need to add: zip codes for areas affected by the
project; confirm their Authorized Representative; and verify and confirm the
organization’s unique entity identifier, legal name, and address.
Proposal Abstract
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A brief Proposal Abstract (no more than 100 words), which concisely describes the
intended use of JAG funds, must be completed in the JustGrants web-based form. This
abstract should be in paragraph form without bullets or tables, written in the third person,
and exclude personally identifiable information. Abstracts will be made publicly available
on the OJP and USASpending.gov websites if the project is awarded. Examples of brief
Proposal Abstracts are included below.
JAG Abstract Examples:
The city of _____ will use JAG funds for overtime for increased patrols to bolster
the security of at-risk nonprofit organizations such as synagogues, churches,
mosques, and other places of worship.
The county of _____ will use JAG funds to hire credible messengers as part of a
community based violence intervention initiative.
Disparate JAG Abstract Example:
The disparate jurisdictions of _____ and _____ will use JAG funds for technology
improvements and equipment. Specifically, the county of _____ will use JAG
funds to replace its records management system in order to transition to NIBRS,
and the city of _____ will use JAG funds to purchase body worn cameras to
promote public trust, accountability, and transparency.
Proposal Narrative
The Proposal Narrative should be submitted as an attachment in JustGrants. The
attached document should be double-spaced, using a standard 12-point font; have no
less than 1-inch margins; and should not exceed 10 numbered pages.
Category 1 — Eligible Allocation Amounts of Less than $25,000
The proposal narrative for Category 1 applications must include a description of the
project(s), including subawards, if applicable, to be funded with JAG funds over the 2 -
year grant period.
Category 2 — Eligible Allocation Amounts of $25,000 or More
The proposal narrative for Category 2 applications should include:
a. Description of the Issue
Identify the unit of local government’s strategy/funding priorities for the FY 2023
JAG funds, the subaward process (if applicable, including disparates) and
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timeline, any progress or challenges, and a description of the programs to be
funded over the 4-year grant period.
b. Project Design and Implementation
Describe the unit of local government’s process, if any, for engaging stakeholders
from across the justice continuum and how that input informs priorities. This
should include a description of how local communities are engaged in the planning
process, how state and local planning efforts are coordinated, and the challenges
faced in coordination. The applicant should identify the stakeholders representing
each program area who are participating in the strategic planning process, the
gaps in the state's needed resources for criminal justice purposes, plans to
improve the administration of the criminal justice system, and how JAG funds will
be coordinated with state and related justice funds.
c. Capabilities and Competencies
Describe any additional strategic planning/coordination efforts in which the units of
local government participate with other criminal justice entities within the local
jurisdiction and/or state. Please provide an overview of any evidence-informed
programs that have been implemented successfully and how those programs
might inform implementation of strategic plan priorities.
d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures
The application should demonstrate the applicant’s understanding of the
performance data reporting requirements for this grant program and detail how the
applicant will gather the required data should it receive funding.
Note: Applicants are not required to submit performance data with the application.
Rather, performance measure information is included as a notification that award
recipients will be required to submit performance data as part of each award’s
reporting requirements. Some measures are presented as examples, while others
are the exact measures that every recipient will be expected to address.
OJP will require each award recipient to submit regular performance data that
show the completed work’s results. The performance data directly relate to the
goals, objectives, and deliverables identified in the “Goals, Objectives, and
Deliverables” discussion. Applicants can visit OJP’s performance measurement
page at www.ojp.gov/performance for an overview of performance measurement
activities at OJP.
A list of performance measure questions for this program can be found at: https://
bjapmt.ojp.gov/help/JAGDocs.html. NOTE: BJA is in the process of reviewing and
revising these performance measure questions. Any changes resulting from this
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review will be communicated to award recipients.
BJA will require award recipients to submit quarterly performance measure data in
BJA’s PMT located at https://bjapmt.ojp.gov and separately submit a semi-annual
performance report in JustGrants. BJA will provide further guidance on the post-
award submission process, if selected for award.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations must follow the guidance in the “Note on Project Evaluations” section in the
OJP Grant Application Resource Guide .
Budget and Associated Documentation
Budget Worksheet and Budget Narrative (attachment)
The applicant will complete the budget worksheet attachment and submit it by uploading
it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for
additional information.
The budget narrative and budget worksheet (attachment) are critical elements, and
applicants will be unable to successfully submit an application in JustGrants unless an
attachment is uploaded in this section. If an applicant does not have a budget to submit
at the time of application, an attachment must be uploaded noting as such, and BJA will
add the appropriate special condition withholding funds for budget documentation.
Please note that the budget narrative should include a full description of all costs,
including administrative costs (if applicable).
Indirect Cost Rate Agreement (if applicable)
If applicable, the applicant will upload their indirect cost rate agreement as an attachment
in JustGrants. See the OJP Grant Application Resource Guide for additional information.
This rule does not eliminate or alter the JAG-specific restriction in federal law that states
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
Financial Management and System of Internal Controls Questionnaire (including
applicant disclosure of high-risk status)
The applicant will download the questionnaire, complete it, and upload it as an
attachment in JustGrants. See the OJP Grant Application Resource Guide for additional
information and the link to the questionnaire.
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Disclosure of Process Related to Executive Compensation
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating its “Disclosure of Process Related to Executive Compensation”
provisions. Applicants to this solicitation are not required to provide this disclosure.
Additional Application Components
The applicant will attach the requested documentation in JustGrants.
Research and Evaluation Independence and Integrity Statement
If an application proposes research (including research and development) and/or
evaluation, the applicant must demonstrate research/evaluation independence and
integrity, including appropriate safeguards, before it may receive award funds. The
applicant will upload documentation of its research and evaluation independence and
integrity as an attachment in JustGrants. For additional information, see the OJP Grant
Application Resource Guide .
Memorandum of Understanding (if applicable)
For disparate jurisdictions, an MOU that identifies which jurisdiction will serve as the
applicant or fiscal agent for joint funds must be completed and signed by the authorized
representative for each participating jurisdiction. See the Allocation Determination and
Units of Local Government Requirements Regarding Use of JAG Funds section and the
JAG FAQs for more information. A sample MOU is also available.
OJP will not deny an application for an FY 2023 award if the recipient does not submit a
properly executed MOU by the application deadline, but the award recipient will not be
able to access award funds (and its award will include a condition that withholds funds)
until it submits the properly executed MOU.
Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not access award
funds, unless the chief executive of the applicant unit of local government (e.g., the
mayor) properly executes, and submits, the “Certifications and Assurances by the Chief
Executive of the Applicant Government” attached in the section above entitled “Other
Program Requirements.” The most up-to-date certification form can be found at: https://
bja.ojp.gov/doc/fy-23-local-jag-ce-certification.pdf.
Disclosure and Assurances
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The applicant will address the following disclosures and assurances.
Disclosure of Lobbying Activities
Complete and submit the SF-LLL in Grants.gov . Once the applicant submits in
Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application
Resource Guide for additional information.
DOJ Certified Standard Assurances
Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP
Grant Application Resource Guide for additional information.
Applicant Disclosure of Duplication in Cost Items
Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items
form. See the OJP Grant Application Resource Guide for additional information.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement
and Community Policing
Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment,
Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and
Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application
Resource Guide for additional information.
Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)
If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in
JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ
High Risk designation based on a documented history of unsatisfactory performance;
financial instability; management system or other internal control deficiencies;
noncompliance with award terms and conditions on prior awards, or is otherwise not
responsible. See the OJP Grant Application Resource Guide additional information.
How to Apply
Registration : Before submitting an application, all applicants must register with the
System for Award Management (SAM). You must renew and validate your registration
every 12 months. If you do not renew your SAM registration, it will expire. An expired
registration can delay or prevent application submission in Grants.gov and JustGrants.
Registration and renewal can take up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step
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process via Grants.gov and JustGrants.
Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in
Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov
deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48
hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov,
they will be unable to apply in JustGrants.
Step 2: The applicant must then submit the full application including attachments in
JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in
Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with
instructions on how to create a JustGrants account. Register the Entity Administrator and
the Application Submitter with JustGrants as early as possible but no later than 48-72
hours before the JustGrants deadline. Once registered in JustGrants, the Application
Submitter will receive an emailed link to complete the rest of the application in
JustGrants. The Entity Administrator also will need to log into JustGrants to review and
invite the applicant’s Authorized Representative(s) before an application can be
submitted.
Submit the complete application package in JustGrants at least 24 – 48 hours prior to the
JustGrants deadline. Some of the application components will be entered directly into
JustGrants, and others will require uploading attached documents. Therefore, applicants
will need to allow ample time before the JustGrants deadline to prepare each component.
Applicants may save their progress in the system and revise the application as needed
prior to hitting the Submit button at the end of the application in JustGrants.
For additional information, see the “How to Apply” section in the OJP Grant Application
Resource Guide and the DOJ Application Submission Checklist .
Submission Dates and Time
The SF-424 and the SF-LLL must be submitted in Grants.gov by 8/24/2023 8:59 PM,
ET.
The full application must be submitted in JustGrants by 8/31/2023 8:59 PM, ET.
OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the
due dates with sufficient time to correct any errors and resubmit by the submission
deadlines if a rejection notification is received. To be considered timely, the full
application must be submitted in JustGrants by the JustGrants application deadline.
Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient
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time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason
for late submission.
Experiencing Unforeseen Technical Issues Preventing Submission of an
Application
OJP will only consider a request to submit an application after the deadline when the
applicant can document that a technical issue with a government system prevented
application submission.
If an applicant misses a deadline due to unforeseen technical issues with SAM.gov,
Grants.gov, or JustGrants, the applicant may request a waiver to submit an application
after the deadline. However, the waiver request will not be considered unless it includes
a tracking number generated when the applicant contacts the applicable service desks to
report technical difficulties. Tracking numbers are generated automatically when an
applicant emails the applicable service desks; and for this reason, applicants are
encouraged to email the appropriate service desk, even if they also intend to call the
service desk for phone support. Experiencing wait times for phone support does not
relieve the applicant of the responsibility of getting a tracking number.
An applicant experiencing technical difficulties must contact the associated service desk
indicated below to report the technical issue and receive a tracking number:
SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday
from 8 a.m. to 8 p.m. ET at 866-606-8220.
Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7
days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or
support@grants.gov .
JustGrants - contact the JustGrants Service Desk at
JustGrants.Support@usdoj.gov or 833-872-5175, Monday – Friday from 7 a.m. to
9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET.
If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must
contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the
Grants.gov deadline to request approval to submit after the deadline.
If an applicant has technical issues with JustGrants that prevent application submission
by the deadline, the applicant must contact the OJP Response Center at
grants@ncjrs.gov within 24 hours of the JustGrants deadline to request approval to
submit after the deadline.
Waiver requests sent to the OJP Response Center must -
describe the technical difficulties experienced,
include a timeline of the applicant's submission efforts (e.g., date and time the
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error occurred, date and time of actions taken to resolve the issue and
resubmit; and date and time support representatives responded),
include an attachment of the complete grant application and all the required
documentation and materials,
include the applicant's Unique Entity Identifier (UEI), and
include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking
numbers documenting the technical issue.
OJP will review each waiver request and the required supporting documentation and
notify the applicant whether the request for late submission has been approved or
denied. An applicant that does not provide documentation of a technical issue or that
does not submit a waiver request within the required time period will be denied.
For more details on the waiver process, OJP encourages applicants to review the
“Experiencing Unforeseen Technical Issues” section in the OJP Grant Application
Resource Guide .
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the
OJP Grant Application Resource Guide for information on the application review process
for this solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP
also reviews information related to the degree of risk posed by the applicant entity.
Among other things to help assess whether an applicant with one or more prior federal
awards has a satisfactory record with respect to performance, integrity, and business
ethics, OJP checks whether the applicant entity is listed in SAM as excluded from
receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP
also must review and consider any information about the applicant that appears in the
non-public segment of the integrity and performance system accessible through SAM
(currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).
Important note on FAPIIS: An applicant may review and comment on any information
about its organization that currently appears in FAPIIS and was entered by a federal
awarding agency. OJP will consider such comments by the applicant, in addition to the
other information in FAPIIS, in its assessment of the risk posed by the applicant entity.
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Absent explicit statutory authorization or written delegation of authority to the contrary, all
final award decisions will be made by the Assistant Attorney General, who may consider
not only peer review ratings and BJA recommendations, but also other factors as
indicated in this section.
Federal Award Administration Information
Federal Award Notices
Generally, award notifications are made by the end of the current Federal fiscal year,
September 30th. See the OJP Grant Application Resource Guide for information on
award notifications and instructions.
Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the
OJP-approved application, the recipient must comply with all award conditions and all
applicable requirements of federal statutes and regulations, including the applicable
requirements referred to in the assurances and certifications executed in connection with
award acceptance. For additional information on these legal requirements, see the
“Administrative, National Policy, and Other Legal Requirements” section in the OJP
Grant Application Resource Guide.
Information Technology (IT) Security Clauses
An application in response to this solicitation may require inclusion of information related
to information technology security. See the OJP Grant Application Resource Guide for
information.
General Information about Post-Federal Award Reporting Requirements
In addition to the deliverables described in the “Program Description” section, all award
recipients under this solicitation will be required to submit certain reports and data.
Required reports - Award recipients typically must submit quarterly financial reports,
quarterly performance measurement reports, semi-annual performance reports, final
financial and performance reports, and, if applicable, an annual audit report in
accordance with the Part 200 Uniform Requirements or specific award conditions. Future
awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate
cases, OJP may require additional reports.)
Specific reporting requirements by category are listed below:
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Category 1 — Eligible Allocation Amounts of Less than $25,000
Recipients must submit:
Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP’s JustGrants system.
Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report through BJA’s PMT. Please note that as soon as all
project activity has concluded, that report may be marked final.
An annual performance report and final progress report through OJP’s JustGrants.
If all project activity has concluded at the time the first annual performance report is
submitted, that report may be marked final.
If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
Category 2 — Eligible Allocation Amounts of $25,000 or More
Recipients must submit:
Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP’s JustGrants system.
Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report (at any time once all project activity has concluded)
through BJA’s PMT.
Semi-annual performance reports and a final performance report (at any time once
all project activity has concluded) through OJP’s JustGrants.
If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
See the OJP Grant Application Resource Guide for additional information on specific
post-award reporting requirements, including performance measure data.
Federal Awarding Agency Contact(s)
For OJP contact(s), and contact information for Grants.gov and JustGrants, see the
solicitation cover page.
Other Information
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
See the OJP Grant Application Resource Guide for information on the Freedom of
Information and Privacy A ct (5 U.S.C. §§ 552 and 5 U.S.C. 552a).
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Provide Feedback to OJP
See the OJP Grant Application Resource Guide for information on how to provide
feedback to OJP.
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Application Checklist
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant Formula Program -
Local Solicitation
This application checklist has been created as an aid in developing an application. For
more information, reference the OJP Application Submission Steps in the OJP Grant
Application Resource Guide and the DOJ Application Submission Checklist .
Pre-Application
Before Registering in Grants.gov:
Acquire or renew your Entity’s System Award Management (SAM) Registration
Information (see OJP Grant Application Resource Guide )
Register in Grants.gov
Acquire an Authorized Organization Representative (AOR) and a Grants.gov
username and password (see OJP Grant Application Resource Guide )
Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see
OJP Grant Application Resource Guide )
Find the Funding Opportunity
Search for the funding opportunity in Grants.gov using the opportunity number,
assistance listing number, or keyword(s)
Select the correct Competition ID
Access the funding opportunity and application package (see Step 7 in the OJP
Grant Application Resource Guide)
Sign up for Grants.gov email notifications (optional) (see OJP Grant Application
Resource Guide)
Read Important Notice: Applying for Grants in Grants.gov
Read OJP policy and guidance on conference approval, planning, and reporting
available at https://www.ojp.gov/funding/financialguidedoj/iii-postaward-
requirements#6g3y8 (see OJP Grant Application Resource Guide )
Review the Overview of Post-Award Legal Requirements
Review the “Overview of Legal Requirements Generally Applicable to OJP Grants
and Cooperative Agreements - FY 2023 Awards” in the OJP Funding Resource
Center .
Review the Scope Requirement
The federal amount requested is within the allowable limit. See https://bja.ojp.gov/
program/jag/fy-2023-allocations .
Review Eligibility Requirement: Review the Eligibility section on the cover page and
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Eligibility Information section in the solicitation.
Application Step 1
Submit the SF-424 and SF-LLL in Grants.gov
In Section 8F of the SF-424, include the name and contact information of the
individual who will complete the application in JustGrants and the SF-LLL in
Grants.gov
Submit Intergovernmental Review (if applicable)
Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov , receive four (4)
Grants.gov email notifications:
a submission receipt
a validation receipt
a grantor agency retrieval receipt
an agency tracking number assignment
If no Grants.gov receipt and validation email is received, or if error notifications are
received:
Contact BJA or Grants.gov Customer Support Hotline at 800-518-4726,
606-545-5035, Grants.gov customer support , or support@grants.gov regarding
technical difficulties (see OJP Grant Application Resource Guide )
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in
Section 8F of the SF-424 will receive an email from JustGrants with login instructions.
Proceed to Application Step 2 and complete application in JustGrants
Application Step 2
Submit the following information in JustGrants
Application Components
Standard Applicant information (SF-424 information from Grants.gov)
Proposal Abstract
Proposal Narrative
Budget and Associated Documentation
Budget Worksheet and Narrative (attachment)
Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource
Guide)
Financial Management and System of Internal Controls Questionnaire (see OJP
Grant Application Resource Guide)
Additional Application Components
Research and Evaluation Independence and Integrity (see OJP Grant Application
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Resource Guide)
Memorandum of Understanding (if applicable)
FY23 JAG - Certifications and Assurances by the Chief Executive of the Applicant
Government
Disclosures and Assurances
Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource
Guide)
Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application
Resource Guide)
DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide )
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and
Community Policing (see OJP Grant Application Resource Guide )
Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)
(see OJP Grant Application Resource Guide )
Review, Certify and Submit Application in JustGrants
Any validation errors will immediately display on screen after submission.
Correct validation errors, if necessary, and then return to the “Certify and Submit”
screen to submit the application. Access the Application Submission Validation
Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to
submission.
Once the application is submitted and validated, a confirmation message will
appear at the top of the page. Users will also receive a notification in the “bell”
alerts confirming submission.
If no JustGrants application submission confirmation email or validation is received, or if
error notification is received:
Contact the JustGrants Service Desk at 833-872-5175 or
JustGrants.Support@usdoj.gov regarding technical difficulties. See the OJP Grant
Application Resource Guide for additional information.
Standard Solicitation Resources
OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants
in preparing and submitting applications for OJP funding.
DOJ Grants Financial Guide serves as the primary reference manual to assist award
recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure
funds are used for the purposes for which they were awarded. It compiles a variety of
laws, rules and regulations that affect the financial and administrative management of
DOJ awards. This guide serves as a starting point for all award recipients and
subrecipients of DOJ grants and cooperative agreements in ensuring the effective day-
to-day management of awards.
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JustGrants Resources Website is an entryway into information about JustGrants and the
grants management system itself. Through this portal both award recipients and
applicants can access training resource and user support options, find frequently asked
questions and sign-up for the JustGrants Update e-newsletter.
JustGrants Application Submission Training Page offers helpful information and
resources on the application process. This training page includes e-learning videos,
reference guides, checklists and other resources to help applicants complete an
application.
Virtual Q&A Sessions are advertised here and provide opportunities for users to receive
topic-specific training, direct technical assistance, and support on JustGrants system
functionality.
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Staff Report
TO: City Council
FROM: Kylie Tillema, Deputy Fire Marshal
DATE December 5, 2023
SUBJECT: Fiscal Year 2022-2023 Health and Safety Code (HSC) 13146.4 Annual
Inspection Report
Description Annual Inspection Report of Certain Occupancies Pursuant to Sections
HSC 13146.2 and 13146.3, mandated inspections.
Background and Analysis:
In 2018, California Health and Safety Code Section 13146.4 was added by Senate Bill
1205 (SB1205) and became effective January 1, 2019. Section 13146.4 requires all fire
departments that provide fire protection services, to report annually to their
administering authority on their compliance with Health and Safety Code Sections
13146.2 and 13146.3. Sections 13146.2 and 13146.3 require annual inspections of
every building used as a public or private school (used by more than 6 persons for
educational purpose through the 12th grade), hotel, motel, lodging house, apartment
house (3 units or more) and certain residential care facilities for compliance with
building standards.
During the time period of July 1, 2022, to June 30, 2023, the Fire Department identified
twelve Group E and seventy Group R occupancies, buildings, structures and/or facilities
in the City of Beaumont and completed 100% of the annual inspections at the identified
occupancies, buildings, structures and/or facilities.
The Fire Department will continue to assess, with the assistance of City staff, the
existing building stock and new development within the City in an effort to ensure that all
applicable Group E and R buildings, structures and/or facilities receive an annual
inspection in accordance with SB1205.
Fiscal Impact:
The cost to prepare this staff report is approximately $75.
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Recommended Action:
Receive and file.
Attachments:
A. FY 2022/2023 HSC 13146.4 Annual Inspection Report
B. Senate Bill 1205 Text
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FY 2022/2023 HSC 13146.4 ANNUAL INSPECTION LIST
CITY OF BEAUMONT
R‐1 OCCUPANCIES
NAME HOUSE_NO DIR STREET SUFFIX CITY ZIP
MOUNTAIN VIEW MOTEL 1430 E 6TH ST BEAUMONT 92223
RODEWAY INN 1265 E 6TH ST BEAUMONT 92223
AMERICA'S BEST VALUE INN 625 E 5TH ST BEAUMONT 92223
MOTEL 6 480 E 5TH ST BEAUMONT 92223
HOLIDAY INN EXPRESS & SUITES 1864 OAK VALLEY VILLAGE CIR BEAUMONT 92223
R‐2 OCCUPANCIES
NAME HOUSE_NO DIR STREET SUFFIX CITY ZIP
MULTIPLEX 582 E 5TH ST BEAUMONT 92223
MULTIPLEX 600 E 5TH ST BEAUMONT 92223
URP REHAB 210 E 6TH ST BEAUMONT 92223
MULTIPLEX 845 E 6TH ST BEAUMONT 92223
MULTIPLEX 1498 E 6TH ST BEAUMONT 92223
MULTIPLEX 800‐804 E 6TH ST BEAUMONT 92223
MULTIPLEX 231 E 7TH ST BEAUMONT 92223
MULTIPLEX 885 E 7TH ST BEAUMONT 92223
MULTIPLEX 1315 E 7TH ST BEAUMONT 92223
MULTIPLEX 1321 E 7TH ST BEAUMONT 92223
MULTIPLEX 552‐582 E 7TH ST BEAUMONT 92223
MULTIPLEX 1198 E 8TH ST BEAUMONT 92223
MULTIPLEX 1215 E 8TH ST BEAUMONT 92223
MULTIPLEX 1377 E 8TH ST BEAUMONT 92223
MULTIPLEX 452 E 9TH ST BEAUMONT 92223
MULTIPLEX 952 E 10TH ST BEAUMONT 92223
MT VIEW APTS 488 E 15TH ST BEAUMONT 92223
MULTIPLEX 703 ALLEGHENY BEAUMONT 92223
SYCAMORE SQUARE APTS 799 ALLEGHENY ST BEAUMONT 92223
MULTIPLEX 645 AMERICAN AVE BEAUMONT 92223
MULTIPLEX 655 AMERICAN AVE BEAUMONT 92223
MULTIPLEX 695 BEAUMONT AVE BEAUMONT 92223
MULTIPLEX 714‐720 BEAUMONT AVE BEAUMONT 92223
MULTIPLEX 753‐763 CALIFORNIA AVE BEAUMONT 92223
MULTIPLEX 905 CHERRY AVE BEAUMONT 92223
CHERRYWOOD APTS 951 CHERRY AVE BEAUMONT 92223
MULTIPLEX 825‐829 CHERRY AVE BEAUMONT 92223
MULTIPLEX 841‐845 CHERRY AVE BEAUMONT 92223
MULTIPLEX 847‐851 CHERRY AVE BEAUMONT 92223
MULTIPLEX 726 CHESTNUT AVE BEAUMONT 92223
MULTIPLEX 738 CHESTNUT AVE BEAUMONT 92223
MULTIPLEX 747 CHESTNUT AVE BEAUMONT 92223
ORCHARD PARK APTS 423 E COUGAR WAY BEAUMONT 92223
MULTIPLEX 520 EDGAR AVE BEAUMONT 92223
MULTIPLEX 1026 EDGAR AVE BEAUMONT 92223
MULTIPLEX 1038 EDGAR ST BEAUMONT 92223
EDGAR AVE APTS 681‐699 EDGAR AVE BEAUMONT 92223
MULTIPLEX 870 EUCLID AVE BEAUMONT 92223
MULTIPLEX 629‐635,641‐647 EUCLID AVE BEAUMONT 92223
MULTIPLEX 671 ILLINOIS AVE BEAUMONT 92223
MULTIPLEX 683 ILLINOIS BEAUMONT 92223
LIBERTY VILLAGE APTS 735 ILLINOIS AVE BEAUMONT 92223
MULTIPLEX 677 MAGNOLIA AVE BEAUMONT 92223
MULTIPLEX 838 MAGNOLIA AVE BEAUMONT 92223
MULTIPLEX 851‐857 MAGNOLIA AVE BEAUMONT 92223
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FY 2020/2021 HSC 13146.4 ANNUAL INSPECTION LIST
MULTIPLEX 826 MAPLE AVE BEAUMONT 92223
MULTIPLEX 1086 MAPLE AVE BEAUMONT 92223
MULTIPLEX 630 MASSACHUSETTS AVE BEAUMONT 92223
MULTIPLEX 695 MASSACHUSETTS AVE BEAUMONT 92223
MULTIPLEX 490 MICHIGAN AVE BEAUMONT 92223
MULTIPLEX 725 MICHIGAN AVE BEAUMONT 92223
PINE TREE APTS 798 MICHIGAN AVE BEAUMONT 92223
MULTIPLEX 1451 MICHIGAN AVE BEAUMONT 92223
MULTIPLEX 638,640,642,644,646,650 MICHIGAN AVE BEAUMONT 92223
MULTIPLEX 885 ORANGE AVE BEAUMONT 92223
MULTIPLEX 673 PALM AVE BEAUMONT 92223
MULTIPLEX 651 PENNSYLVANIA AVE BEAUMONT 92223
MULTIPLEX 690 PENNSYLVANIA AVE BEAUMONT 92223
BEAUMONT TERRACE APTS 752 PENNSYLVANIA AVE BEAUMONT 92223
CAPE VILLA APTS 800 PENNSYLVANIA AVE BEAUMONT 92223
MULTIPLEX 878 PENNSYLVANIA AVE BEAUMONT 92223
MULTIPLEX 864 WELLWOOD AVE BEAUMONT 92223
MULTIPLEX 876 WELLWOOD AVE BEAUMONT 92223
MULTIPLEX 884 WELLWOOD AVE BEAUMONT 92223
NOBLE CREEK APTS 755 XENIA ST BEAUMONT 92223
E OCCUPANCIES
NAME HOUSE_NO DIR STREET SUFFIX CITY ZIP
GLEN VIEW HIGH SCHOOL 939 E 10TH ST BEAUMONT 92223
SUNDANCE ELEMENTARY SCHOOL 1520 E 8TH ST BEAUMONT 92223
BROOKSIDE ELEMENTARY SCHOOL 38755 BROOKSIDE AVE BEAUMONT 92223
ANNA M. HAUSE ELEMENTARY SCHOOL 1015 CARNATION LN BEAUMONT 92223
TOURNAMENT HILLS ELEMENTARY SCHOOL 36611 CHAMPIONS DR BEAUMONT 92223
SAN GORGONIO MIDDLE SCHOOL 1591 CHERRY AVE BEAUMONT 92223
BEAUMONT HIGH SCHOOL 39139 CHERRY VALLEY BLVD BEAUMONT 92223
THREE RINGS RANCH ELEMENTARY SCHOOL 1040 CLAIBORNE AVE BEAUMONT 92223
MOUNTAIN VIEW MIDDLE SCHOOL 200 COUGAR WAY BEAUMONT 92223
STARLIGHT ELEMENTARY SCHOOL 1510 COUGAR WAY BEAUMONT 92223
PALM ELEMENTARY SCHOOL 751 PALM AVE BEAUMONT 92223
HIGHLAND ACADEMY CHARTER SCHOOL 715 WELLWOOD AVE BEAUMONT 92223
Page 2 Page 167 of 539
Senate Bill No. 1205
CHAPTER 854
An act to add Section 13146.4 to the Health and Safety Code, relating to
fire protection.
[Approved by Governor September 27, 2018. Filed with
Secretary of State September 27, 2018.]
legislative counsel’s digest
SB 1205, Hill. Fire protection services: inspections: compliance reporting.
Existing law requires the chief of any city or county fire department or
district providing fire protection services and his or her authorized
representatives to inspect every building used as a public or private school
within his or her jurisdiction, for the purpose of enforcing specified building
standards, not less than once each year, as provided. Existing law requires
every city or county fire department or district providing fire protection
services that is required to enforce specified building standards to annually
inspect certain structures, including hotels, motels, lodging houses, and
apartment houses, for compliance with building standards, as provided.
This bill would require every city or county fire department, city and
county fire department, or district required to perform the above-described
inspections to report annually to its administering authority, as defined, on
the department’s or district’s compliance with the above-described inspection
requirements, as provided. The bill would require the administering authority
to acknowledge receipt of the report in a resolution or a similar formal
document. To the extent this bill would expand the responsibility of a local
agency, the bill would create a state-mandated local program.
The California Constitution requires the state to reimburse local agencies
and school districts for certain costs mandated by the state. Statutory
provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates
determines that the bill contains costs mandated by the state, reimbursement
for those costs shall be made pursuant to the statutory provisions noted
above.
The people of the State of California do enact as follows:
SECTION 1. Section 13146.4 is added to the Health and Safety Code,
to read:
13146.4. (a) Every city or county fire department, city and county fire
department, or district required to perform an annual inspection pursuant
93
STATE OF CALIFORNIA
AUTHENTICATED
ELECTRONIC LEGAL MATERIAL
Page 168 of 539
to Sections 13146.2 and 13146.3 shall report annually to its administering
authority on its compliance with Sections 13146.2 and 13146.3.
(b) The report made pursuant to subdivision (a) shall occur when the
administering authority discusses its annual budget, or at another time
determined by the administering authority.
(c) The administering authority shall acknowledge receipt of the report
made pursuant to subdivision (a) in a resolution or a similar formal
document.
(d) For purposes of this section, “administering authority” means a city
council, county board of supervisors, or district board, as the case may be.
SEC. 2. If the Commission on State Mandates determines that this act
contains costs mandated by the state, reimbursement to local agencies and
school districts for those costs shall be made pursuant to Part 7 (commencing
with Section 17500) of Division 4 of Title 2 of the Government Code.
O
93
— 2 —Ch. 854
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Staff Report
TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE December 5, 2023
SUBJECT: Public Hearing to Award of Fiscal Year 2024-25 Community Development
Block Grant (CDBG) Funds
Description Annual review of applications and award of CDBG funding for the
upcoming fiscal year.
Background and Analysis:
Each year the City receives Community Development Block Grant (CDBG) funds for
expenditure in the City of Beaumont. The amount estimated for this year for all
programs is $181,533. The City can award a maximum of 15% or $25,335 to non -profit
groups. In previous years, the City has utilized the 15% to fund non-profit requests and
reserve the remaining funding for City and neighborhood improvement projects. This
year, as in previous years, the minimum CDBG award for an individual program is
$10,000 for the County to act as the program administrator.
Applications for CDBG project funding are divided into two sections. The first section is
public, non-profit programs and the second section is public improvement projects. City
Council approval is to authorize the preparation and submittal of the County of Riverside
Community Development Block Grant Program Application to the County of Riverside.
Non-profit Public Programs
Staff received three requests from non-profit organizations for CDBG funding of public
programs:
Boys & Girls Club of the San Gorgonio Pass - $35,000
This proposal requests funding for the Boys & Girls Club Camp Kids program. The
program consists of Summer Camp, Thanksgiving Camp, Winter Camp and Spring
Camp programs. The programs will be provided at Brookside Elementary and
Sundance Elementary. Funds would be applied to scholarships for families that cannot
afford the full cost of the programs. BGCSGP has also submitted an application to the
County for funding which, if awarded, allows the County to handle all reporting
requirements.
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Faith in Action of San Gorgonio Pass - $51,098.30
This proposal requests funding for addressing homelessness issues in the San
Gorgonio Pass. The specific services which will be provided are assistance with Section
8 voucher applications, enrollment in benefit programs, assistance with job appli cations
and life skills training among other services. The services will be provided to Beaumont
residents at the existing Banning navigation center located at 66 S. San Gorgonio Ave.
#6.
Voices for Children - $10,000
This proposal requests funding to expand the existing Court Appointed Special
Advocate (CASA) program serving Riverside County. CASA currently operates out of
offices in Riverside, Temecula and Palm Desert. The CASA volunteers spend 10 -15
hours a month with their assigned child(ren) including attending case meetings, court
dates, and communicating with the child’s support network. The requested funds will
serve 5 children in Beaumont.
Public Improvement Projects
Staff has prepared one eligible project application for the 2024-2025 CDBG program
year. A copy of the application is attached for your review.
Pedestrian Safety Project - $156,533
The proposed Pedestrian Safety Project is ongoing and includes any combination of
installing sidewalk, curb and gutter where none currently exists or repairing or replacing
sidewalk areas in disrepair. This funding will be coupled with other funding City Council
has allocated through the Capital Improvement Program from previous CDBG funding
cycles. A map showing the project area is attached.
Through the 2019-2024 Consolidated Plan process, City Council approved the City’s
funding priorities as follows:
Infrastructure Improvements
Recreation Improvements
Youth and afterschool programs
Support Services – Homeless, veterans and special needs
Staff has reviewed the applications for completeness, to ensure that the proposals meet
the City’s funding priorities and provide CDBG eligible services. Each of the proposed
applications meets these criteria and each proposal is also seeking funding from other
cities and/or Riverside County.
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The Notice of Funding Availability was published in the newspaper and on the City’s
website beginning October 3, 2023. The application period remained open for a
minimum of thirty days as required by the CDBG program.
Fiscal Impact:
The cost to prepare this staff report is approximately $150. Projects and staff time to
prepare documents and agreements are reimbursable through the CDBG program.
Recommended Action:
Hold a public hearing; and
Approve and authorize staff to submit a CDBG application for the City of Beaumont
Pedestrian Safety Project and give authority to the City Manager to reduce or increase
the amount funded to the projects based on the final amount of funding available to the
City of Beaumont; and
Approve and authorize staff to submit a CDBG application for the Boys & Girls Club of
the San Gorgonio Pass program request in the amount of $25,000 subject to the
conditions of the CDBG program as provided by Riverside County EDA.
Attachments:
A. BGCSGP Application
B. Faith in Action of San Gorgonio Pass Application
C. Voices for Children Application
D. City of Beaumont Application
E. Proof of Publication
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A Shared Commitment
tkatunont Unified Sciwol District
EDO-C� BEAUMONT UNIFIED SCHOOL DISTRICT
O VENDOR AGREEMENT
® OVER $5000 0 UNDER $5000
THIS AGREEMENT is made effective on May 24, 2023 (date) by and between
Boys & Girls Club of the San Gorgonio Pass hereafter called "VENDOR," and Beaumont Unified School
DISTRICT, hereafter called "DISTRICT."
NOW, THEREFORE, the Parties agree as follows:
I. VENDOR SERVICES and/or PRODUCTS:
In consultation and cooperation with the DISTRICT, the VENDOR shall provide the services and/or products
consistent with generally acceptable industry standards or better. The Services and/or Products are described in
further detail:
X In the VENDOR's Proposal and/or Scope of Work and/or Quote (attached).
Purpose:
An agreement to provide comprehensive before and after -school programming at Anna Hause Elementary, Brookside
Elementary, Palm Innovation Academy, Starlight Elementary. Sundance Elementary, Three Rings Ranch Elementary,
Tournament Hills Elementary, Smmnenvind Trails School, Mountain View Middle School and San Gorgonio Middle •
School for the 2023-2024 school year.
Any attachment is hereby incorporated into this Agreement and made a part of it. In the event of any conflict
between the language in this Agreement and any attachment incorporated herein, the language in this
Agreement will govern and take precedence over any attachment. No services and/or products can be
provided without a fully executed agreement and DISTRICT approved insurance.
2. INDEPENDENT CONTRACTOR:
The VENDOR is an independent contractor and will perform the Services as an independent contractor and not
as an employee of the DISTRICT. Accordingly, nothing in this Agreement shall be construed as establishing a
relationship of employer and employee, or principal and agent, between the DISTRICT and the VENDOR or
between the DISTRICT and any of VENDOR'S agents or employees. VENDOR is solely responsible for its own
acts and the acts of any of its agents or employees as they relate to any Services provided. VENDOR and its
agents and employees shall not be entitled to any rights and or privileges of the DISTRICT's employees,
including but not limited to, permanent status, health insurance benefits, sick leave, paid vacation, or any other
employee benefit. Each party acknowledges that the VENDOR is not an employee for state or federal tax
purposes and that thc DISTRICT will not withhold federal or state income tax deductions from payments made
to VENDOR under this Agreement. VENDOR must provide DISTRICT with his/her Social Security Number
or Taxpayer ID number. DISTRICT will provide VENDOR and thc Internal Revenue Service ("IRS") with a
statement of earnings at the conclusion of each calendar year as required by the IRS.
a. The DISTRICT will prepare and furnish to the VENDOR upon request such existing information as is
reasonably necessary for the performance of Services by the VENDOR. The VENDOR shall provide
its own equipment, vehicle, materials, 'supplies, food, incidentals; tools, etc., which may be required for
the proper performance of this Agreement. Each party shall cooperate with the other party.
Vendor Agreement Revised 11-05-2019 tdb)
Beau nont USD Legal Counsel ASM Reviewed 04-10-2019 / Keenan Reviewed 04-25-2019
Page 204 of 539