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HomeMy Public PortalAboutCC Agenda Packet 12.05.2023 CITY COUNCIL CLOSED & REGULAR SESSION AGENDA Beaumont Financing Authority Beaumont Successor Agency (formerly RDA) Beaumont Utility Authority Beaumont Parking Authority Beaumont Public Improvement Authority Community Facilities Districts: 93-1, 2016-1, 2016-2, 2016-3, 2016-4 and 2019-1 Tuesday, December 5, 2023 Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours. MEETING PARTICIPATION NOTICE This meeting will will be recorded for live streaming as well as open to public attendance. Please use the following link during the meeting for live stream access: beaumontca.gov/livestream Public comments will be accepted using the following options. 1. Written comments will be accepted via email and will be read aloud during the corresponding item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Comments can be submitted anytime prior to the meeting as well as during the meeting up until the end of the corresponding item. Please submit your comments to: nicolew@beaumontca.gov with "Public Comment" in the subject line. 2. Phone-in comments will be accepted by joining a conference line prior to the corresponding item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Please use the following phone number to join the call (951) 922 - 4845. 3. In-person comments are accepted by notifying the City Clerk using a provided Request to Speak Form prior to the start of the Public Comment Period. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. In compliance with the American Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's office using the above email or call (951) 572 - 3196. Notification 48 hours prior to a meeting will ensure the best reasonable accommodation. Pages REGULAR SESSION A.CALL TO ORDER Action of any Requests for Excused Absence Invocation Pledge of Allegiance Adjustments to the Agenda Conflict of Interest Disclosure B.ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE C.PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments. D.CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. D.1 Ratification of Warrants 6 Recommended Action: Ratify Warrants dated: November 16, 2023 November 22, 2023 D.2 Approval of Minutes 42 Recommended Action: Approve Minutes dated November 21, 2023. D.3 Authorize City Manager to Sign Assignment Consent Letter for Public Trust Advisors, LLC Ownership Structure Change 52 Authorize the City Manager to sign an Assignment Consent Letter to consent to the City’s Investment Advisors, Public Trust, LLC, to changing a portion of their ownership structure. Recommended Action: Authorize the City Manager to sign Assignment Consent Letter for Public Trust Advisors, LLC ownership structure change. D.4 Annual Compliance Report for AB 1600 Development Impact Fees 58 Receive and file the Annual Compliance Report. Recommended Action: Receive and file the AB 1600 report on development impact fee activity Page 2 of 539 that occurred during the period of July 1, 2022, through June 30, 2023. D.5 Edward Byrne Memorial Justice Assistance Grant Program Fiscal Year 2023 Interlocal Agreement 104 Request to approve an interlocal agreement with the Riverside County Sheriff’s Department to receive grant funding to purchase force options and de-escalation training equipment. Recommended Action: Authorize the City Manager to enter into an interlocal agency agreement between the Riverside County Sheriff’s Department and the City of Beaumont to accept JAG funds for FY 2023. D.6 Fiscal Year 2022-2023 Health and Safety Code (HSC) 13146.4 Annual Inspection Report 164 Annual Inspection Report of Certain Occupancies Pursuant to Sections HSC 13146.2 and 13146.3, mandated inspections. Recommended Action: Receive and file. E.YOUTH COUNCIL REPORT Beaumont Youth Council Report Out and City Council Direction F.PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. F.1 Public Hearing to Award of Fiscal Year 2024-25 Community Development Block Grant (CDBG) Funds 170 Annual review of applications and award of CDBG funding for the upcoming fiscal year. Recommended Action: Hold a public hearing; and Approve and authorize staff to submit a CDBG application for the City of Beaumont Pedestrian Safety Project and give authority to the City Manager to reduce or increase the amount funded to the projects based on the final amount of funding available to the City of Beaumont; and Approve and authorize staff to submit a CDBG application for the Boys & Girls Club of the San Gorgonio Pass program request in the amount of $25,000 subject to the conditions of the CDBG program as provided by Riverside County EDA. G.ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. G.1 Funding Agreement for the property located at 516 California Avenue 352 Consideration of a Funding Agreement with Riverside County for the property located at 516 California Avenue (APN 418-091-012). Recommended Action: Approve the Funding Agreement with Riverside County. Page 3 of 539 G.2 Discussion and Direction on the Fiscal Year 2024-2025 Strategic Plan 384 Make adjustments to the strategic plan as part of the Fiscal Year 2024- 2025 budget process. Recommended Action: Adopt in concept the changes discussed; and Direct staff to prepare action plans and bring final Strategic Plan document back to Council for final adoption in January 2024. G.3 FY 2024-2025 Budget Timeline 436 Review and provide direction on proposed FY 2024-2025 budget timeline. Recommended Action: Receive and file. G.4 Fourth Amendment to the Professional Services Agreement with Moffatt & Nichols for the Pennsylvania Avenue Grade Separation Project (CIP 2017-012) 439 Approve a fourth amendment to the Professional Services Agreement with Moffatt & Nichol for the Pennsylvania Avenue Grade Separation project; reduce the contract amount to $450,845.32; and extend the contract term for one additional year. Recommended Action: Approve a fourth amendment to the Professional Services Agreement with Moffatt & Nichol for the Pennsylvania Avenue Grade Separation project; reduce the contract amount to $450,845.32; and extend the contract term for one additional year. H.LEGISLATIVE UPDATES AND DISCUSSION I.ECONOMIC DEVELOPMENT UPDATE Economic Development Committee Report Out and City Council Direction J.CITY TREASURER REPORT Finance and Audit Committee Report Out and City Council Direction K.CITY CLERK REPORT L.CITY ATTORNEY REPORT M.CITY MANAGER REPORT N.FUTURE AGENDA ITEMS Assessment for the need for additional community center(s) (Future)• Annexation Agreement with the County (Future)• Marketing of Downtown Renovation on Billboards (January)• Level of Service Standards for Traffic Levels (January)• Standards for Underground Utility Requirements (December)• City Market Night (January)• Page 4 of 539 O.COUNCIL REPORTS White Voigt Lara Fenn Martinez P.ADJOURNMENT The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday December 19, 2023, at 6:00 p.m. unless otherwise posted. 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Sixth Street, Beaumont, CA Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours _____________________________________________________________________ CLOSED SESSION A. CALL TO ORDER at 4:35 p.m. Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt (in attendance at 4:40 p.m.), Council Member White B. PUBLIC COMMENTS REGARDING CLOSED SESSION None B.1 Conference with Legal Counsel Regarding Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(2) and/or (3) One Claim: (i) Kristen Fernley. Motion by Council Member White Second by Council Member Lara Authorization to defend the case when/if lawsuit is filed. Approved by a unanimous vote. Page 42 of 539 2 B.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) Dennis Baker v. City of Beaumont, et. al. Riv. Co. Sup. Ct. Case No. CVRI2304687. Motion by Council Member White Second by Council Member Voigt To defend the case and officer Salinas. Approved by a unanimous vote. B.3 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) Scott Joseph Faulkner v. Alan Heidrech, U.S. Dist. Ct., Central Dist., Case. No. 5:23-cv-01784-ODW(JDE). Motion by Council Member White Second by Mayor Pro Tem Fenn To defend and indemnify Officer Heidrech, Det. Lynn, and Sgt Harris and assigning the defense of the named officers to Manning and Kass. Approved by a unanimous vote. B.4 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) City of San Diego, et al. ex. rel Blackbird Special Project, LLP v. Invitation Homes, Inc., Case No. 22-CV-00260 (Southern District of California). Motion by Council Member White Second by Mayor Pro Tem Fenn To direct to not intervene in the action Approved by a unanimous vote. B.5 Conference with Legal Counsel Regarding Pending Litigation Pursuant to Government Code Section 54956.9(d)(1) One Case: Beaumont v PB 240, LLC; DTOUR Production, Inc.; Shanna Bottoni- Olive; Jamari Olive (Case No: CVRI 2305764). No reportable action. B.6 Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One potential case. No reportable action. Page 43 of 539 3 B.7 Conference with Labor Negotiators - Pursuant to Code Section 54956 City Designated Representatives City Manager Elizabeth Gibbs and Administrative Services Director Kari Mendoza. Employee Organizations: SEIU Motion by Mayor Martinez Second by Mayor Pro Tem Fenn To approve Side Letter No 1. With SEIU. Approved by a unanimous vote. REGULAR SESSION D. CALL TO ORDER at 6:19 p.m. Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White Report out from Closed Session: see above Action on any Closed Session Items: None Action of any Requests for Excused Absence: None Pledge of Allegiance Invocation Adjustments to the Agenda: None Conflict of Interest Disclosure: None E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE E.1 Beaumont Police Explorer Post Recognition F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) None G. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. Request to pull items G3 and G5 for discussion. Page 44 of 539 4 Motion by Mayor Pro Tem Fenn Second by Mayor Martinez To approve items G1, G2, G4, G6 - G9 Approved by a unanimous vote. G.1 Ratification of Warrants Ratify Warrants dated: October 23, 2023 October 26, 2023 November 2, 2023 November 9, 2023 G.2 Approval of Minutes Approve Minutes dated November 7, 2023. G.4 Offer of Dedication for First Street and Pennsylvania Avenue A Resolution of the City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for the N/W Corner of First Street and Pennsylvania Avenue for Public Street and Highway Purposes. Waive the full reading and adopt by title only, “A Resolution of The City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for the N/W Corner of First Street and Pennsylvania Avenue for Public Street and Highway Purposes;” Approve the Certificate of Acceptance; and record the Offer of Dedication documents with the Riverside County Clerk Recorder’s Office. G.6 The Purchase of a New 12-Yard Dump Truck Pre-approval for the purchase of dump truck within Fiscal Year 2023-24. Provide pre-approval for the purchase of a new 12-yard dump truck in an amount not to exceed $250,000. G.7 Approval of Trustee Requisition 075 for Use of Bond Proceeds to Reimburse the City of Beaumont for the Fire Station No. 106 Project in the Amount of $39,644.27 Requisition 075 to send to Trustee for disbursement of bond proceeds to the City of Beaumont for Capital Improvement Project 2017-028. Approve the City Manager to sign Requisition 075 to send to Trustee for disbursement of bond proceeds to the City of Beaumont. G.8 Approval of Trustee Requisition 076 for Use of Bond Proceeds to Reimburse the City of Beaumont for the Fire Station No. 106 Project in the Amount of $486,235.95 Page 45 of 539 5 Requisition 076 to send to Trustee for disbursement of bond proceeds to the City of Beaumont for Capital Improvement Project 2017-028. Approve the City Manager to sign Requisition 076 to send to Trustee for disbursement of bond proceeds to the City of Beaumont. G.9 Second Reading to Amend Sections 2.08.100 and 2.08.150 of the Beaumont Municipal Code Pertaining to Compensation of the City Council, City Treasurer and City Clerk Following the Adoption of Senate Bill 329 Staff was directed by City Council on October 3, 2023, to prepare a draft ordinance amending the salaries of members of the City Council, the City Treasurer and the City Clerk aligning with Senate Bill 329 and applicable law. Waive the full second reading and adopt by title only, “An Ordinance of the City Council of the City of Beaumont, California, Amending Title 2, Chapter 2.08, Section 2.08.100 – ‘City Council—Salaries’ and Section 2.08.150 – ‘City Treasurer and City Clerk—Salaries’ of the Beaumont Municipal Code”. G.3 Traffic Signals at Pennsylvania Avenue and First Street – Capital Improvement Project 2017-009 Increase the construction contingency for the Pennsylvania Avenue Widening Project to include the $430,000 that was authorized by City Council on 2023 for the addition of traffic signals at Pennsylvania Avenue and First Street. Motion by Council Member White Second by Council Member Voigt Increase the construction contingency for the Pennsylvania Avenue Widening Project to $1,177,000; and authorize the City Manager to sign change orders up to $1,177,000. Approved by a unanimous vote G.5 Performance Bond Exoneration Performance bond exoneration for force main improvements associated with Tract Map No. 27971, sewer improvements associated with Tract Map No. 27971-7, and offsite improvements associated with Parcel Map No. 37938. Motion by Council Member Lara Second by Council Member White Page 46 of 539 6 Authorize City staff to issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Bonds for (Project / Bond Number / Improvement / Maintenance Bond Number): • Tract Map No. 27971/ 1001053559 / Force Main / 1001053559-M • Tract Map No. 27971-7/ 1154352 / Sewer / LICX1978526 • Parcel Map No. 37938/ LICX1203090 / Offsite / 5326004 Approved by a unanimous vote H. YOUTH COUNCIL REPORT Report out from Member Ugapo from the November 14, 2023, meeting. I. PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. I.1 Public Hearing and Consideration of Amendments to Beaumont Municipal Code Chapter 5.66 Sidewalk Vending Proposed amendments to Beaumont Municipal Code Chapter 5.66 Sidewalk Vending to ensure public health, safety and welfare. Public Hearing opened at 6:35 p.m. No comments Public Hearing closed at 6:36 p.m. Motion by Council Member Voigt Second by Council Member White To continue the public hearing to allow staff to research additional information discussed regarding enforcement and fines. Approved by a unanimous vote J. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. J.1 Stewart Park Improvement Project Update Provide an update on the status of the Stewart Park Improvement Project. Target 5 – Quality of Life/Well Being Goal 6-Complete Stewart Park Improvement Project – Priority Level 3. Direction to proceed with phasing and discuss funding at the next fiscal year budget discussion. Page 47 of 539 7 J.2 Award of a Professional Services Agreement to Lisa Wise Consulting for Update of the City’s Zoning Code – Capital Improvement Project (CIP) CD-04 Priority #3, Target #3-Economic Development/Downtown, Goal #6 Revisit the City’s Municipal Codes and Zoning Motion by Council Member White Second by Council Member Lara Award a Professional Services Agreement for the City’s Zoning Code Update to Lisa Wise Consulting in an amount not to exceed $368,080. Approved by a unanimous vote J.3 Discussion and Direction on a Proposed Downtown Events Funding Policy Adopt an objective process for evaluating requests for funding support for events in the downtown. Strategic Plan Target #5 – Quality of Life/Well- Being, Priority Level 2, Goal #5 Increase community events, arts and culture. Motion by Mayor Pro Tem Fenn Second by Council Member Voigt Adopt the Downtown Events Funding Policy with an amendment to add priority to downtown businesses. Approved by a unanimous vote J.4 Funding Agreement and Resolution Approving a Purchase and Sale Agreement – 516 California Avenue Consideration of a Funding Agreement with Riverside County and a Resolution Approving a Purchase and Sale Agreement for the property located at 516 California Avenue (APN 418-091-012). Motion by Mayor Martinez Second by Mayor Pro Tem Fenn To waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Approving the Acquisition of Real Property”, Approve the Purchase and Sale Agreement by and between the City of Beaumont and PRROPERTIES LLC. and authorize the City Manager to execute the agreement on behalf of the City, and Direct staff to bring back the funding agreement for approval. Page 48 of 539 8 Approved by a unanimous vote J.5 Update on the Citywide Traffic Signal Upgrade at Beaumont Ave and First Street Update on the Citywide Traffic Signal Upgrade at Beaumont Ave and First Street, CIP R-13 (Project). Receive and file. J.6 Request for Proposal (RFP) Sub-Committee Discussion and direction of RFP Sub-Committee assigned to the Financial and Audit Committee. Direction to staff to dissolve the task of the RFP subcommittee. J.7 Traffic Relief Plan Workshop Set date and time for a presentation from Riverside County Transportation Commission (RCTC) staff on the draft Traffic Relief Plan. Consensus to set Thursday, December 7, 2023, at 5:00pm as the Traffic Relief Plan workshop. J.8 Approval of City Attorney Invoices for the Month of October 2023 Attorney Lena Wade recused herself on the item. Motion by Council Member Voigt Second by Council Member Lara Approve invoices in the amount of $118,247.77. Approved by a unanimous vote K. LEGISLATIVE UPDATES AND DISCUSSION L. ECONOMIC DEVELOPMENT UPDATE Next meeting will be December 13th. November's meeting was cancelled due to lack of quorum. Page 49 of 539 9 M. CITY TREASURER REPORT M.1 Monthly Treasurer Reports N. CITY CLERK REPORT No report. O. CITY ATTORNEY REPORT No report. P. CITY MANAGER REPORT Announcement of the City of Beaumont being featured on the news for their new installment of an all inclusive playground. Q. FUTURE AGENDA ITEMS • Assessment for the need for additional community center(s) (Future) • Annexation Agreement with the County (December) • Marketing of Downtown Renovation on Billboards (January) • Level of Service Standards for Traffic Levels (January) • Standards for Underground Utility Requirements (December) Add City sponsored Market Night R. COUNCIL REPORTS Lara - Announced upcoming Beaumont Thanksgiving Meal outreach and it's 25 year success. Voigt - Attended the ribbon cutting of the new all inclusive playground. White - Gave a report out from the RCTC meeting. Fenn - Gave a report out from the SCAG meeting, the PassCom meeting and the Veteran's event. Martinez - Thanked staff for the coordination of the Veteran's Day event, and the new playground. Recognized City employees for their recent certificates. : Page 50 of 539 10 S. ADJOURNMENT at 8:25 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday December 5, 2023, at 6:00 p.m. unless otherwise posted. Page 51 of 539 Staff Report TO: City Council FROM: Jennifer Ustation, Finance Director DATE December 5, 2023 SUBJECT: Authorize City Manager to Sign Assignment Consent Letter for Public Trust Advisors, LLC Ownership Structure Change Description Authorize the City Manager to sign an Assignment Consent Letter to consent to the City’s Investment Advisors, Public Trust, LLC, to changing a portion of their ownership structure. Background and Analysis: On February 16, 2021, the City Council approved a three-year contract with two additional one-year extensions for Investment Advisor and Portfolio Management Services with Public Trust, LLC (Public Trust). Section 13.02 of the approved Professional Services Agreement with Public Trust states that the contractor shall not assign or otherwise transfer any rights or interest in this agreement without the prior written consent of the City. Public Trust has sent in a request for the City to sign an Assignment Consent Letter to consent to an ownership structure change in their firm. Currently, Bear Creek Products 2019-2 (PTA-E), LLP (Bear Creek) has a 42% non-controlling ownership interest in the firm. Public Trust is requesting the consent of the City for the change of Flexpoint Ford, LLC (Flexpoint Ford), to purchase a majority ownership in the firm, including the equity previously held by Bear Creek. After the completion of the purchase, Bear Creek will no longer have an ownership interest in Public Trust. Public Trust’s management and founders who currently hold an approximately 58% equity ownership interest in the firm will, together with additional key employees, own approximately 31% of Public Trust. It is anticipated that the remaining 69% of Public Trust’s equity interests will be owned by Flexpoint Ford funds and related entities. Public Trust entered into an agreement with Flexpoint Ford as a new capital partner to help facilitate and invest in their continued growth. The investment in Public Trust from Flexpoint Ford does not alter or otherwise have an impact on the Public Trust management team nor the City’s investment team members. There will be no ch anges Page 52 of 539 to the current contract with Public Trust for Investment Advisor and Portfolio Management Services. Fiscal Impact: There is no fiscal impact on the City with the change in ownership of Public Trust. The estimated cost to prepare this report is $250. Recommended Action: Authorize the City Manager to sign Assignment Consent Letter for Public Trust Advisors, LLC ownership structure change. Attachments: A. Assignment Consent Letter Page 53 of 539 26211857.2 November 1, 2023 City of Beaumont c/o Jennifer Ustation 550 E. 6th St. Beaumont, CA 92223 Dear Ms. Ustation: In September 2023, the owners of Public Trust Advisors, LLC (“Public Trust” or the “firm”) agreed to recapitalize the firm with a new strategic partner – Flexpoint Ford, LLC (“Flexpoint Ford”). Flexpoint Ford is committed to helping Public Trust develop and offer new products and services to more completely serve the firm’s clients nationwide. In 2019, Public Trust closed an agreement with Bear Creek Products 2019-2 (PTA-E), LLLP (“Bear Creek”) whereby Bear Creek acquired a 42% non- controlling ownership interest in the firm. This transaction provided Public Trust with a capital partner committed to the firm’s succession planning and certain capital-intensive strategic initiatives to better position Public Trust and the clients we serve. As summarized below, through the new strategic partnership, Flexpoint Ford will purchase a majority ownership in the firm, including the equity previously held by Bear Creek. Public Trust’s founders, together with key employees of the firm’s management team, will retain an equity interest in the firm of approximately 31%, further aligning them with the overarching goals of the firm. Flexpoint Ford is a private equity investment firm that manages over $7.8 billion of assets under management and specializes in privately negotiated investments in the healthcare and financial services industries. In addition, asset management is one of Flexpoint Ford’s core competencies, leading to its interest in partnering with Public Trust. Founded in 2005, Flexpoint Ford employs more than 40 dedicated investment professionals and has invested in over 30 financial services businesses. Flexpoint Ford’s strategy is predominantly focused on investing in successful founder-operated businesses to accelerate their growth and add additional services and products to better support their clients. Our hope is that this new partnership will allow Public Trust to offer the City of Beaumont more and better services over the coming years. To move forward with this transaction, on September 18, 2023, the owners of Page 54 of 539 26211857.2 Public Trust entered into a definitive agreement with an affiliate of Flexpoint Ford (the “Purchase Agreement”). Upon the satisfaction or waiver of customary closing conditions in the Purchase Agreement, Public Trust will become a wholly owned subsidiary of this affiliate, and, through their ownership of this new entity, Public Trust’s management and founders will continue to retain an indirect equity interest in Public Trust (such sale and contribution is referred to as the “Transaction”). Upon closing the Transaction, Bear Creek Products 2019-2 (PTA-E), LLLP which currently maintains a non-controlling 42% equity ownership interest in the firm will no longer have an ownership interest in Public Trust. Public Trust’s management and founders who currently hold an approximately 58% equity ownership interest in the firm will, together with additional key employees, own approximately 31% of Public Trust. It is anticipated that the remaining 69% of Public Trust’s equity interests will be owned by Flexpoint Ford funds and related entities. At this time, it is anticipated that each Public Trust founder and member of Public Trust’s senior management will continue with the firm following the closing of the Transaction. Certain other Public Trust employees will be offered the opportunity to acquire equity interests, but it is not expected that any such acquisition would materially change the relative concentration of Flexpoint Ford’s ownership of Public Trust. Upon Closing, the Transaction will result in Flexpoint Ford’s acquisition of a controlling interest in Public Trust, as defined by the U.S. Securities and Exchange Commission. This change of control would constitute an "assignment”, of the firm's investment advisory agreements within the meaning of the Investment Advisers Act of 1940. Such an assignment requires client consent for Public Trust to continue to perform services under its investment advisory agreements. Accordingly, Public Trust respectfully requests the consent of the City of Beaumont. In addition to retaining an ownership interest in Public Trust upon consummation of the Transaction, the founders of Public Trust will have representation on the board of managers of a parent entity for Public Trust, along with specified governance rights. Under the post-Transaction operating agreement of Public Trust, Flexpoint Ford may have the right to acquire the equity interests of the other owners of the business under certain circumstances (including such owner’s retirement, death or disability or violation of certain applicable restrictive covenants). In the event of the exercise of such right, Flexpoint Ford’s proportional ownership will increase above the 69% held as of the closing of the Transaction. Obtaining your consent is among the conditions that are required to be satisfied Page 55 of 539 26211857.2 to close the Transaction. Members of the Public Trust management team will be reaching out to you personally to answer any questions you may have regarding your consent to the Transaction. We value our relationship with you, and we sincerely believe that our partnership with Flexpoint Ford will greatly benefit the firm and its clients for years to come. Thank you. Very truly yours, l Todd W. Alton, Chief Executive Officer CC: Public Trust Advisors Founders; R. Palomba, T. Jordan, T. Tight, C. DeBow, J. Grady Page 56 of 539 26211857.2 Client Consent In connection with the acquisition of a controlling ownership interest in Public Trust Advisors, LLC ("Public Trust Advisors") by Flexpoint Ford, LLC ("Flexpoint Ford"), as described in the foregoing letter from Public Trust Advisors, the undersigned authorized representative of the City of Beaumont hereby consents to the assignment of Public Trust Advisors' obligations under the Agreement (the "Agreement"), between Public Trust Advisors and the City of Beaumont, to any successor entity to Public Trust Advisors resulting from the acquisition of a controlling ownership interest in Public Trust Advisors by Flexpoint Ford. Signature Printed Name Entity Name Date Page 57 of 539 Staff Report TO: City Council FROM: Jennifer Ustation, Finance Director DATE December 5, 2023 SUBJECT: Annual Compliance Report for AB 1600 Development Impact Fees Description Receive and file the Annual Compliance Report. Background and Analysis: State of California Assembly Bill 1600 (AB 1600) – the Mitigation Fee Act (Gov. Code, Sections 66000 et seq.) sets forth the standards governing fees charged to address the impacts of development. The City Council adopted and updated various other development impact fees applicable to new development within the City. The purpose of development impact fees is to finance the design, construction and acquisition of facilities and equipment necessary to accommodate future development. Development impact fees that are collected are then segregated and placed in special funds or accounts, which earn interest. Those funds are held for the facilities in which the fees are collected, in accordance with Government Code Section 66006. This report provides a summary of development fee activity and financial detail regarding each of the projects impacted during FY 2023 (July 1, 2022, through June 30, 2023). The summary of development fee activity and detail regarding each project is included as Attachment A to this report. Annual Compliance Reporting for all Development Impact Fees Government Code Subsection 66006 (b) (1) sets forth the annual compliance reporting requirements as: For each separate account of fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: A brief description of the type of fee in the account or fund; Page 58 of 539 The amount of the fee; The beginning and ending balance of the account or fund; The amount of the fees collected and the interest earned; An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees; An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete; A description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and in the case of an inter-fund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan; and The amount of refunds made pursuant to subdivision 9e0 Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. Fiscal Impact: The estimated cost to prepare this report is $750. Recommended Action: Receive and file the AB 1600 report on development impact fee activity that occurred during the period of July 1, 2022, through June 30, 2023. Attachments: A. Exhibit A B. Exhibit B C. AB 1600 Report Page 59 of 539 **Revised Summary of AB1600 Development Impact Fee Reports Report # Description Balance  6/30/2022 *Fees Interest Expenditures Transfers In Refund Balance  6/30/2023 FUND 1 Traffic Signal 1,622,130.40     203,303.76        49,969.46        503,637.80                1,371,765.82     556 2 Railroad Crossing 2,605,466.09     285,267.31        79,073.78        159,961.06                2,809,846.12     558 3 Fire Facility 5,083,305.95     559,957.70        156,558.69      5,799,822.34     560 4 BSFF Facility 1,347,348.14     410,685.24        39,259.31        93,859.54                   1,703,433.15     552 5 Emergency Prepardeness (97,266.00)         883,167.75        20,485.27         ‐                               806,387.02        566 6 General Plan 102,458.92        122,732.85        5,937.68           231,129.45        554 7 Recycled Water 4,230,411.43     989,499.12        122,314.53      1,223,151.83             4,119,073.25     564 8 Noble Creek Sewer 86,721.51           31,742.25           3,615.69            ‐                               122,079.45        705‐6010 9 Trunk Maint Facility 280,207.28        2,857.76             11,682.72         ‐                               294,747.76        705‐6030 10 Upper Potrero Sewer 92,831.59           (6,039.84)           3,870.44            ‐                               90,662.19           705‐6015 11 Lower Potrero Sewer 589,732.45        27,343.80           24,587.79         ‐                               641,664.04        705‐6020 12 San Timoteo Sewer 103,617.68        40,511.97           4,320.14            ‐                               148,449.79        705‐6025 & 6024 13 Beaumont Mesa Sewer 253,818.37        73,549.76           10,582.48         ‐                               337,950.61        705‐6026 14 Eastside Facility 105,275.07         ‐                       4,389.25            ‐                               109,664.32        705‐6040 15 Westside Facility 1,056.23              ‐                       44.04                 ‐                               1,100.27             705‐6045 16 Road and Bridge Benefit 10,564,968.35   2,372,543.02     393,749.65      1,240,898.34             12,090,362.68   562 17 Regional Park 1,945,796.94     26,797.80           4,917.46            ‐                                ‐                      1,977,512.20     568 18 Alley In‐Leiu Facility 6,424.13             304.09              6,728.22             550 19 Sewer Capacity 3,520,532.23     4,610,065.11     146,781.97      378,247.29                7,899,132.02     705‐6005 20 South West Water 7,413.61              ‐                       309.10               ‐                               7,722.71             705‐6035 21 4th Street Extension 101,799.25         ‐                       4,244.33            ‐                               106,043.58        705‐6060 22 Willow Springs 73,184.87            ‐                       3,051.31            ‐                               76,236.18           705‐6065 23 Recreational Facilities 1,902,958.44     533,041.67        64,479.47         ‐                               2,500,479.58     555 24 Police Facilities 1,306,700.36     486,085.45        47,077.49        (34,715.70)                 1,874,579.00     559 25 Community Park Development 1,891,663.93     1,041,296.27     48,795.60         ‐                                ‐                      2,981,755.80     567 26 Neighborhood Park Development 2,443,206.67     1,259,954.82     75,704.39        8,775.80                     3,770,090.08     569 Totals 40,171,763.89   13,954,363.57   1,326,106.11   3,573,815.96              ‐                       ‐                      51,878,417.61    Summary of Expenditures and Transfers to Projects FY22/23 expenditures Project # % Funded by  Fees Amount CF104 48% 93,859.54            2016‐003 31% (9,762.20)            2016‐003 31% (37,928.24)          2017‐001 100% 3,267.50              2017‐005 20% 82,472.34            2017‐005 20% 1,223,151.83      2017‐006 19% 73,834.53            2017‐009 21% 1,229,958.53      2017‐009 21% 430,000.00         2017‐012 69% 159,961.06         2019‐009 100% 33,752.39            P‐02 100% 8,775.80              PS‐01 New Police Station Feasibility Study 100% 66,687.50            PS‐04 0% (132,920.99)        PS‐06 100% 29,892.79            PS‐07 22% 1,625.00              R‐02 100% 55,000.00            R‐11 100% 28,400.00            R‐12 75% 11,848.16            WW‐04 100% 221,940.42         Total 3,573,815.96      Summary of Unexpended Approved Funds to Projects   Project #Amount Source of Funds CF104 City Hall and Building B BSFF Facility 523,664.34         2017‐001 Pennsylvania Avenue (WRCOG) Road and Bridge Benefit 6,388,923.14      2017‐005 WWTP Exp PH1 & Adv R/O Recycled Water 1,872,364.25      2017‐006 Brine Line to S.B. Sewer Capacity 1,173,215.05      2017‐012 Pennsylvania Ave/UPR Grade Seperation Railroad Crossing 773,561.18         2017‐012 Pennsylvania Ave/UPR Grade Seperation Road and Bridge Benefit 750,000.00         2017‐028 Potrero Fire Station Fire Facility 4,100,000.00      2019‐009 2nd Street Extension Design Road and Bridge Benefit 7,546.35              P‐04 Sports Park Field Lighting & Field Expansion Regional Park 971,478.63         P‐04 Sports Park Field Lighting & Field Expansion Recreational Facilities 300,000.00         P‐05 Nicklaus Park Field Lighting & Field Expansion Regional Park 900,000.00         P‐05 Nicklaus Park Field Lighting & Field Expansion Neighborhood Park Development 1,349,000.00      P‐05 Nicklaus Park Field Lighting & Field Expansion Recreational Facilities 600,000.00         P‐10 Stewart Redevelopment and Skate Park Community Park Development 1,024,853.00      PS‐06 Building B Renovation Police Facilities 720,107.21         PS‐07 New Police Station Design Police Facilities 795,747.00         R‐01 Oak Valley Parkway Expansion I10‐Desert Lawn Ph 2 Road and Bridge Benefit 600,000.00         R‐02 Citywide Traffic Signal upgrade & Capacity PH1 Traffic Signal 92,200.00            R‐12 Road and Bridge Benefit 1,488,151.84      R‐13 Citywide Traffic Signal upgrade & Capacity PH3 Traffic Signal 274,400.00         WW‐04 16" Mesa Force Main and Pump Replacement Design Sewer Capacity 212,005.60         WW‐09 16" Mesa Force Maint Construction Sewer Capacity 2,000,000.00      WW‐11 Mesa Lift Station Construction Sewer Capacity 1,650,000.00      Total 28,567,217.59    Citywide Traffic Signal Upgrade & Capactity  2nd Street Extension Construction 2nd Street Extension Construction Description Description City Hall and Building B Public Safety Radio System Upgrade Citywide Traffic Signal Upgrade PH2 16" Mesa Force Main and Pump Replacement Design Pennsylvania Interchange Pennsylvania Widening 2nd Street Extension Design Rangel Park Splash Park Building B Renovation New Police Station Design Pennsylvania Widening Exhibit A WWTP Exp PH 1 & Advanced R/O Brine Pipeline to San Bernardino Pennsylvania Ave/UPR Grade Seperation Potrero Interchange Potrero Interchange WWTP Exp PH 1 & Advanced R/O Page 60 of 539 Summary of Future Projects** Project #Amount Source of Funds R‐34 Traffic Signal 150,000.00         WW‐14 Recycled Water 2,100,000.00      2017‐009 Road and Bridge 420,000.00         R‐12 Road and Bridge 1,300,000.00      WW‐09 Sewer Capacity 1,800,000.00      WW‐11 Sewer Capacity 2,600,000.00      Totals 8,370,000.00      2nd Street Construction 16" Mesa Force Main Construction Mesa Lift Station Exhibit B Description Citywide Traffic Signal Upgrade/Capacity Recycled Water Study Pennsylvania Widening Page 61 of 539 Attachment 1 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 TRAFFIC SIGNAL IMPACT FEES Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Traffic Signal Impact Fee – The purpose of this fee is to finance the construction of traffic signals and improvements needed to maintain traffic movement and safety on City streets. These fees provide the above-described project funding to accommodate traffic generated by future development within the City. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Updated 1/1/2023 1, 2 Residential-Single Family DU $294.91 $305.29 Residential-Multi- Family DU $198.14 $205.11 Residential-Mobile Home DU $171.91 $177.96 Commercial, KSF $364.22 $377.04 222222 222211 111111 4 Industrial/Business Park KSF $250.59 $259.52 Industrial/High-Cube WH KSF $ $34.97 $36.20 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $272.89 less 1% Administration portion $2.73). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $1,622,130.40 Plus: Fees Collected 203,303.76 Interest 49,969.46 Less: Expenditure (503,637.80) Refunds (0) Ending June 30, 2023 (A) An identifi cation of each public improv ement on which $1,371,765.82 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditure was made for these public improvements during this fiscal year. Page 62 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement rema ins incomplete. Engineering, design and planning work has been completed for two signals at Oak Valley Blvd and I10 off and on Ramps. Construction has started at two locations for signal upgrades and construction has completed at two locations for signal upgrades within the city. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. Transfers were made to the following projects: 2017-009 Pennsylvania Widening $430,000 2016-003 Potrero Interchange $ -9,762.20 *2016-003 was Is an accounting error and should have transferred from From road and bridge and was corrected. R-02 Citywide Traffic Signal Upgrade & Capacity $55,000 R-11 Citywide Traffic Signal Upgrade PH2 $28,400 (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. Refunds of $0 occurred in FY22/23. Page 63 of 539 Attachment 2 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB1600 RAILROAD CROSSING FACILITY FEE Fiscal Year Ending June 30, 2021 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuan t to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Railroad Crossing Facility Fee - The purpose of this fee is to finance the construction of Railroad Crossings, traffic signals, improvements needed to maintain traffic movement and safety on City streets. These fees provide the above-described project funding to accommodate traffic generated by future development within the City. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Updated 1/1/2023 1 2 Residential-Single Family DU $316.92 $328.08 Residential-Multi-Family DU $212.93 $220.42 Residential-Mobile Home DU $184.74 $191.25 Commercial KSF $391.40 $405.18 Industrial-Business Park KSF $269.29 $278.77 Industrial-High-Cube WH KSF $37.57 $38.89 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $293.26 less 1% Administration portion $2.93). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $2,605,466.09 Plus: Fees Collected 285,267.31 Interest 79,073.78 Less: Expenditure (159,961.06) Refunds (0.00) Ending June 30, 2023 $2,809,846.12 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditure was made for these public improvements during this fiscal year. Page 64 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Final engineering and environmental documents are in process for the Pennsylvania Avenue Grade Separation. Completion of engineering is expected in early 2025. Construction for this project is currently unfunded. Preliminary design work for the California Avenue Grade Separation Project began in FY2017/18 and is also completed. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that th e account or fund will receive on the loan. 2017-012 Pennsylvania Ave/UPR Grade Separation $159,961.06 (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made in FY22/23. Page 65 of 539 Attachment 3 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 FIRE STATION FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) brief description of the type of fee in the account or fund. Fire Facility Fee – The Fee is used to fund the design, permitting, administration, acquisition, construction of fire station facilities and equipment necessary to serve future development in the City. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Updated 1/1/2023 1 2 Residential-Single Family DU $664.52 $706.18 Residential-Multi-Family DU $212.65 $225.99 Residential-Mobile Home DU $318.98 $338.98 Commercial KSF $244.08 $259.38 Industrial-Business Park KSF $203.41 $216.17 Industrial-High-Cube WH KSF $152.56 $162.12 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $576.29 less 1% Administration portion $5.76). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $ 5,083,305.95 Plus: Fees Collected 559,957.70 Interest 156,558.69 Less: Expenditure (0) Refunds ___(0) Ending – June 30, 2023 $ 5,799,822.34 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditure was made for these public improvements during this fiscal year. Page 66 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Engineering, design and planning work for Fire Station 106 began in FY2017/18 and is completed. Final Architecture and Engineering has been completed and construction began in October of 2022. This project is scheduled to be completed by the end of 2023. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. City Council appropriated unused bond proceeds for this project, funds that had been funded by this DIF were transferred back into the DIF fund. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds this FY 22/23. Page 67 of 539 Attachment 4 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 PUBLIC FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. BSFF Facility Fee – This fee is required to maintain present basic services and to offset the ever-increasing demand caused in part by construction of new residential development and that said fee is necessary for the preservation of the public peace, health and safety. In January 2018, BSFF Facility Fee was renamed to Public Facility Fee. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Updated 1/1/2023 1 2 Residential-Single Family DU $489.18 $519.84 Residential-Multi-Family DU $411.53 $437.34 Residential-Mobile Home DU $455.01 $483.53 Commercial KSF $108.71 $115.52 Industrial-Business Park KSF $76.09 $80.86 Industrial-High-Cube WH KSF $43.48 $46.21 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $424.23 less 1% Administration portion $4.24). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $1,347,348.14 Plus: Fees Collected 410,685.24 Interest 39,259.31 Less: Expenditure (93,859.54) Refunds (0.00) Ending – June 30, 2023 $1,703,433.15 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditure was made for these public improvements during this fiscal year. Page 68 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Conceptual design work for City Hall complex was completed in FY 2018/19. Phase 1 expansion was designed and completed September 2018.The facility is undergoing construction and will be completed January 2024. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. Transfers were made to the following project. CF104X City Hall and Building B $93,859.54 . (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made this FY22/23. Page 69 of 539 Attachment 5 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 EMERGENCY PREPAREDNESS FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Emergency Preparedness Fee – This fee is established for the purpose of continuing growth of the City of Beaumont combined with the expectation of high-quality services by its citizens, and has been a catalyst for review of City’s existing and future public facilities, as well as a variety of emergencies, near-disasters which provides care for its citizens during disasters and other emergencies affecting public health and welfare. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Residential-Single Family DU $729.63 Residential-Duplex/Multi DU $729.63 Residential-Mobile Home DU $729.63 Commercial KSF .22/SF Industrial KSF .22/SF 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $ (97,266.00) Plus: Fees Collected 883,167.75 Interest 20,485.27 Less: Expenditure (.00) Refunds (0.00) Ending – June 30, 2023 $ 806,387.02 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. Page 70 of 539 No expenditure was made for these public improvements during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. This fund has been over allocated; Current fees collected are paying for previously completed project. Future projects will be proposed once the fees accumulate again. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made for FY22/23. Page 71 of 539 Attachment 6 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 GENERAL PLAN FEE (GPE) Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. GPF Fee – The purpose of this fee is to finance updates to the City’s General Plan. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Residential DU $50.00 Residential-Mobile Home DU $35.00 Commercial, Industrial KSF .05/SF Hotel/Motel PR 35.00 PR Recreational Vehicle Park PS .$25.00 PS 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area; PR is per room; PS is per RV space (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $102,458.92 Plus: Fees Collected 122.732.85 Interest 5.937.68 Less: Expenditure (0) Ending – June 30, 2023 $231.129.45 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No expenditure was made for these public improvements during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines Page 72 of 539 that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Contract for General Plan Update was awarded to Raimi and Associates on December 6, 2016. The update is completed and adopted by City Council. Accumulated fees will go to the next update. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. Transfers were made to the following project: No transfers were made. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made this FY22/23. Page 73 of 539 Attachment 7 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 RECYCLED WATER FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Recycled Water Facility Fee – The purpose of this fee is to make provisions for assessing and collecting fees referred to as “water facilities fees” as a condition of issuing a p ermit for development of any portion of land which is benefitted by the acquisition and construction of the of the Southwest Properties Water Project for the purpose of defraying the actual or estimated cost of construction of the improvements. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Sewer EDU DU/EDU $786.64 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $4,230,411.43 Plus: Fees Collected 989,499.12 Interest 122,314.53 Less: Expenditure (1,223,151.83) Refunds (0.00) Ending – June 30, 2023 $4,119,073.25 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. Page 74 of 539 No expenditure was made for these public improvements during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Engineering, design and planning work has been performed for upgrades to the Wastewater Treatment Plant to produce recycled water. The construction of the new facility began October 2018 and the WWTP now has the capability to produce recycled water as of November 2022. The WWTP recycled water achieved Title 22 status as of October 2023. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. 2017-005 WWTP Exp & Advanced R/O $1,223,151.83 (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made in this FY22/23. Page 75 of 539 Attachment 8 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 NOBLE CREEK SEWER MAIN FACILITY FEES Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Noble Creek Sewer Main Facility Fee – The Purpose of this fee is for the finance of construction for sewer force main and related infrastructure. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 EDU/DU $173 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2021 $ 86,721.51 Plus: Fees Collected 31,742.25 Interest 3.615.69 Less: Expenditure (0.00) Refunds (0.00) Ending – June 30, 2022 $122,079.45 .54,638.6 6 (E) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. No expenditures were made for these public improvements during this fiscal year (F) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, Page 76 of 539 the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. Wastewater Master Plan was awarded November 2019 and the final plan was adopted in January 2022. Hydraulic analysis with potential future development will identify capacity needs for the collection system. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan Transfers were made to the following project: No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 77 of 539 Attachment 9 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 SOUTHERN TRUNK MAIN SEWER Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Trunk Main Facility Fee – The purpose of this fee is to establish and generate revenues sufficient to install sewer trunk main, bridge and major thoroughfare transportation facilities. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 DU $90.15 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2021 $280,207.28 Plus: Fees Collected 2,857.76 Interest 11,682.72 Less: Expenditure (0.00) Refunds (0) Ending – June 30, 2022 $294,747.76 No expendi tures were made for these public improve ments during this fiscal year (E) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement re mains incomplete. No expenditures were made for these public improvements during this fiscal year (F) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, Page 78 of 539 the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. Wastewater Master Plan was awarded November 2019 and the final plan was adopted in January 2022. Hydraulic analysis with potential future development will identify capacity needs for the collection system. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan No interfund transfers or loans were made during the fisca l year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made this FY 22/23. Page 79 of 539 Attachment 10 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 UPPER POTRERO SEWER FACILITY FEES Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Upper Potrero Sewer Facility Fee – The Purpose of this fee is to finance sewer mains, force mains, and other sewer related infrastructures. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 EDU/DU $251.66 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $92,831.59 93,026.98 Plus: Fees Collected (6,039.84) ((6,039.84 33,178 Interest 3,870.44 Less: Expenditure (0.00) Refunds (0) Ending – June 30, 2023 $90,662.19 93,0 26.98 .00 (I) identific ation of an approxi mate date by which the constru ction of the public improv ement will comme (E) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. No expenditures were made for these public improvements during this fiscal year (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an Page 80 of 539 incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Wastewater Master Plan was awarded November 2019 and the final plan was adopted in January 2022. Hydraulic analysis with potential future development will identify capacity needs for the collection system. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made this FY 22/23. Page 81 of 539 Attachment 11 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 LOWER POTRERO SEWER FACILITY FEES Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Lower Potrero Sewer Facility Fees – The Purpose of this fee is to finance sewer mains, force mains, and other sewer related infrastructures. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 DU $492.16 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $ 589,732.45 Plus: Fees Collected 27,343.80 Interest 24,587.79 Less: Expenditure (0.00) Refunds (.00) Ending – June 30, 2023 $ 641,664.04 (F) An identifi cation of an approxi mate date by which the constru ction of the public improv ement will (E) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. No expenditures were made for these public improvements during this fiscal year (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of Page 82 of 539 subdivision (a) of Section 66001, and the public improvement remains incomplete. Wastewater Master Plan was awarded November 2019 and the final plan was adopted in January 2022. Hydraulic analysis with potential future development will id entify capacity needs for the collection system. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund lo an, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 83 of 539 Attachment 12 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 SAN TIMOTEO SEWER FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. San Timoteo Sewer Facility Fees– This Fee Study calculates a proposed facility fee based upon the reasonable apportionment of sewer facility costs to measurable units of development in accordance with Government code Section 6600. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Lower Oak Valley Sewer EDU $996.55 Upper Oak Valley Sewer EDU $857.13 Beaumont Mesa Sewer EDU $241.94 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $ 103,617.68 Plus: Fees Collected 40,511.97 Interest 4,320.14 Less: Expenditure (.00) Refunds (.00) Ending – June 30, 2023 $148,449.79 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No expenditure was made for these public improvements during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph 2) of Page 84 of 539 subdivision (a) of Section 66001, and the public improvement remains incomplete. Wastewater Master Plan was awarded November 2019 and the final plan was adopted in January 2022. Hydraulic analysis with potential future development will identify capacity needs for the collection system. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. Transfers were made to the following project: No interfund transfers or loans were made during the fiscal year utilizing these funds (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made this FY 22/23. Page 85 of 539 Attachment 13 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 ROAD AND BRIDGE BENEFIT FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Road and Bridge Benefit Facility Fee – This fee was established to prepare the Beaumont Road and Bridge District Area of Benefit District Fee Study to fairly and equitably allocate transportation facility cost for Required Improvements in accordance with Ordinance No. 837 and AB 1600. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Updated 01/01/2023 1 2 Residential-Single Family DU $2,685.01 $2,779.52 Residential-Multi-Family DU $1,803.94 $1,867.44 Residential-Mobile Home DU $1,565.17 $1,620.27 Commercial KSF $3,316.06 $3,432.78 Industrial-Business Park KSF $2,281.44 $2,361.75 Industrial-High-Cube WH KSF $318.34 $329.55 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $2,484.51 less 1% Administration portion $24.84). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $10,564,968.35 Plus: Fees Collected 2,372,543.02 Interest 393,749.65 Transfers In 0.00 Less: Expenditure (1,240,898.34) Refunds (0.00) Ending – June 30, 2023 $ 12,090,362.68 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. Page 86 of 539 No Direct expenditure was made during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Engineering, design and planning work is currently being done for Potrero/I60 Interchange Project Phase 2. Construction for Phase 1 was completed in 2020. Engineering, design and planning work for the Pennsylvania Avenue/I10 Interchange Project began in FY2017/18; Final Engineering will begin after the completion of the Pennsylvania Grade Separation Project. Engineering, design and planning work for the Oak Valley Parkway/I10 Interchange Project is funded and is expected to begin in FY2023/24. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. 2016-003 Potero Interchange $37,928.24 2017-001 Pennsylvania Interchange $3,267.50 2017-009 Pennsylvania Widening $1,229,958.53 2019-009 2nd Street Extension Design $33,752.39 (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made in this FY. Page 87 of 539 Attachment 14 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 REGIONAL PARK FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Regional Park Fee – The purpose of this fee is to finance construction of regional parks and amenities. Effective January 22, 2018, the Regional Park Fee was eliminated. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 Multi- Family DU $N/A Age Restricted DU $N/A 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $1,945,796,94 Plus: Fees Collected 26,797.80 Interest 4,917.46 Less: Expenditure (.00) Refunds (0.00) Ending – June 30, 2023 $1,977,512.20 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditure was made for these public improvements during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of Page 88 of 539 subdivision (a) of Section 66001, and the public improvement remains incomplete. Funds will be used for regional park improvements. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e ) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 89 of 539 Attachment 15 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 SEWER CAPACITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Sewer Fee – The purpose of this fee is to finance the capacity increase in the Wastewater Treatment Plant. (B) The amount of the fee. Per Ordinance No. 1087, dated June 6, 2017 For permanent single-family residence (SFR) the fixed rate per Equivalent Dwelling Unit (EDU) $5,923.05 Effective January 1,2023 $6,467.97 Connection/Capacity for new non-SFR customers connecting to the City’s sewer system shall be calculated based on a multiple of EDUs based on the individual flow and strength characteristics of the new customer pursuant to a resolution of the City Council. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $ 3,520,532.23 Plus: Fees Collected 4,610,065.11 Interest 146,781.97 Less: Expenditure (378,247.29) Refunds (0) Ending – June 30, 2023 $ 7,899,132.02 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No expenditure was made for these public improvements during this fiscal year. Page 90 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. The Wastewater Treatment Plant Expansion design was completed in December 2017. Construction began in October 2018 and is completed. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. 2017-005 Wastewater Treatment Plant Expansion $82,472.34 2017-006 Brineline Pipeline to San Bernardino $73,834.53 WW-04 16” Mesa Force Main and Pump Replacement Design $221,940.42 Used bond proceeds for previously paid invoices by DIF funds, moved funds back into this DIF that were covered by bond proceeds through Transfers In. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made in FY22/23. Page 91 of 539 Attachment 17 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 4th STREET EXTENSION FEES Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. 4TH Street Extension Fee – The purpose of this fee is to finance the construction of the extension of 4th Street. These fees provide the above-described project funding to accommodate traffic generated by future development within the City (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 EDU $509.05 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2021 $ 101,799..25 Plus: Fees Collected 0.00 Interest 4.244.33 Less: Expenditure (.00) Refunds (.00) Ending – June 30, 2022 $ 106.043.58 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No expenditure was made for these public improvements during this fiscal year. Page 92 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. The majority of 4th Street Extension has been completed through development projects. These funds will be used to expand capacity in the future. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 93 of 539 Attachment 18 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 WILLOW SPRINGS SEWER Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the acco unt or fund. Willow Springs Sewer Fee – The purpose of this fee is to establish and generate revenues sufficient to install sewer line facilities. (B) The amount of the fee. Dev Units 1 Impact Fee Per Unit 1 DU $453.80 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $73,184.87 Plus: Fees Collected .00 Interest 3,051.31 Less: Expenditure (.00) Refunds (.00) Ending – June 30, 2023 $ 76,236.18 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No expenditures were made for these public improvements during this fiscal year. Page 94 of 539 (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Wastewater Master Plan was awarded November 2019 and the final plan was adopted in January 2022. Hydraulic analysis with potential future development will identify capacity needs for the collection system. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 95 of 539 Attachment 19 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 RECREATIONAL FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Recreational Facility Fee – The purpose of this fee is to finance additional recreation facilities to serve future development. The fee is effective January 22, 2019. (B) The amount of the fee. Dev Units 1 Impact Fee Updated Per Unit1 2 01/01/20231 2 Residential-Single Family DU $783.58 $811.17 Residential-Multi-Family DU $659.21 $682.42 Residential-Mobile Home DU $728.86 $754.52 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $725.07 less 1% Administration portion $7.25). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $1,902,958.44 Plus: Fees Collected 533,041.67 Interest 64,479.47 Less: Expenditure (0.00) Refunds (0.00) Ending – June 30, 2023 $ 2,500,479.58 (E) An identification of each public improvement on which fees were expended and the Page 96 of 539 . amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditure was made for this public improvement during this fiscal year. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public impr ovement remains incomplete. Funds will be used towards expansion or additional recreational facilities. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 97 of 539 Attachment 20 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 POLICE FACILITY FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Police Facility Fee – The purpose of this fee is to finance additional police facilities to serve future development. Fee is effective January 22, 2019. (B) The amount of the fee. Dev Units 1 Impact Fee Updated Per Unit 1 2 01/01/2023 1 2 Residential-Single Family DU $573.79 $609.77 Residential-Multi-Family DU $482.71 $512.98 Residential-Mobile Home DU $533.71 $567.17 Commercial, KSF $127.51 $135.51 Industrial-Business Park KSF $89.26 $ 94.86 Industrial-High-Cube WH KSF $51.00 $54.19 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $497.60 less 1% Administration portion $4.97). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $1,306,700.36 Plus: Fees Collected 486,085.45 Interest 47,077.49 Less: Expenditure (34,715.70) Refunds (0.00) Ending-June 30, 2023 $1,874,579.00 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. No direct expenditures were made for this public improvement during this fiscal year Page 98 of 539 . (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in pa ragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Funds will be used towards additional police facilities to serve future development. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. PS-01 New Police Station Feasibility Study $66,687.50 PS-04 Public Safety Radio System Upgrade $-132,920.99 *The PS-04 project was an accounting error. This amount will show reversed in FY23 as it should have been a different funding source. PS-06 Building B $29,892.79 PS-07 New Police Station Design $1,625.00 (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds were made during FY22/23. Page 99 of 539 Attachment 21 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 COMMUNITY PARK DEVELOPMENT FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Community Park Development Fee – The purpose of this fee is to finance land acquisition and construction of community parks with related amenities. Fee is effective January 22, 2019. (B) The amount of the fee. Dev Units 1 Impact Fee Updated Per Unit 1 2 01/01/2023 1 2 Residential-Single Family DU $2,564.84 $2,655.13 Residential-Multi-Family DU $2,157.72 $2,233.68 Residential-Mobile Home DU $2,385.70 $2,469.68 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $2,373.32 less 1% Administration portion $23.73). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 $1,891,663.93 Plus: Fees Collected 1,041,296.27 Interest 48,795.60 Less: Expenditure (0.00) Refunds (0.00) Ending - June 30, 2023 $2,981,755.80 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees No direct expenditures were made for this public improvement during this fiscal year Page 100 of 539 . (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Funds will be used towards construction of community park improvements. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. There were no transfers made from this fund. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds in FY22/23. Page 101 of 539 Attachment 22 CITY OF BEAUMONT ANNUAL COMPLIANCE REPORT FOR AB 1600 NEIGHBORHOOD PARK DEVELOPMENT FEE Fiscal Year Ending June 30, 2023 For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. Neighborhood Park Development Fee – The purpose of this fee is to finance land acquisition and construction of neighborhood parks with related amenities. Fee is effective January 22, 2019. (B) The amount of the fee. Dev Units 1 Impact Fee Updated Per Unit 1 2 01/01/2023 1 2 Residential-Single Family DU $3,103.89 $3,213.14 Residential-Multi-Family DU $2,611.21 $2,703.12 Residential-Mobile Home DU $2,887.10 $2,988.73 1 Development Units--DU = dwelling unit; KSF = 1,000 gross square feet of building area. 2 Net Impact Fee (Gross $2,872.11 less 1% Administration portion $28.72). (C) The beginning and ending balance of the account or fund. (D) The amount of the fees collected and the interest earned. Beginning – July 1, 2022 2,443,206.67 Plus: Fees Collected 1,259,954.82 Interest 75,704.39 Transfers In 0.00 Less: Expenditure (8,775.80) Refunds (0.00) Ending – June 30, 2023 $2,443,206.67 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees No direct expenditures were made for these public improvement during this fiscal year Page 102 of 539 . (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Funds will be used towards construction of neighborhood park improvements. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. (H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001. No refunds in FY22/23. Page 103 of 539 Staff Report TO: City Council FROM: Sean Thuilliez, Chief of Police DATE December 5, 2023 SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program Fiscal Year 2023 Interlocal Agreement Description Request to approve an interlocal agreement with the Riverside County Sheriff’s Department to receive grant funding to purchase force options and de-escalation training equipment. Background and Analysis: The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) has funded the 2023 Fiscal Year Edward Byrne Memorial Justice Assistance Grant (JAG) Program (see Attachment B). This program assists state, local, and tribal law enforcement efforts to prevent or reduce crime and violence. The JAG Program is the primary provider of federal criminal justice funding to states and units of local government. BJA will award JAG Program funds to eligible units of local government under the FY 2023 JAG Program Local Solicitation. In general, JAG funds awarded to a unit of local government under this FY 2023 solicitation may be used to provide additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice, including any one or more of the following: • Law enforcement programs • Prosecution and court programs • Prevention and education programs • Corrections and community corrections programs • Drug treatment and enforcement programs • Planning, evaluation, and technology improvement programs • Crime victim and witness programs (other than compensation) • Mental health programs and related law enforcement and corrections programs Page 104 of 539 Staff is seeking City Council’s approval to enter an interlocal agreement between the Riverside County Sherriff’s Department and the City of Beaumont to seek JAG funds in the amount of $12,197.00 (see Attachment A). Under the agreement, the City of Beaumont will purchase Force Options and De-escalation Training Equipment in the amount of $10,977.00, and $1,220.00 will be allocated to the Riverside County Sheriff’s Department for providing administrative services for the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program (see Attachment B). Fiscal Impact: All applicable purchases will be reimbursed by grant funding up to $10,977.00. The grant funds will be deposited into the Grant Fund Account, and any costs or fees associated with the purchases will be utilized from the expense account 240-2355- 7096-0000. The cost to complete this staff report is estimated to be $300.00. Recommended Action: Authorize the City Manager to enter into an interlocal agency agreement between the Riverside County Sheriff’s Department and the City of Beaumont to accept JAG funds for FY 2023. Attachments: A. Interlocal Agreement B. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2023 Solicitation. Page 105 of 539 Page 106 of 539 Page 107 of 539 Page 108 of 539 Page 109 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 5 CITY OF BANNING, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 110 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 6 CITY OF BEAUMONT, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 111 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 7 CITY OF CATHEDRAL CITY, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 112 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 8 CITY OF COACHELLA, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 113 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 9 CITY OF CORONA, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 114 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 10 CITY OF DESERT HOT SPRINGS, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 115 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 11 CITY OF HEMET, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 116 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 12 CITY OF INDIO, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 117 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 13 CITY OF JURUPA VALLEY, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 118 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 14 CITY OF LAKE ELSINORE, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 119 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 15 CITY OF MENIFEE, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 120 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 16 CITY OF MORENO VALLEY, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 121 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 17 CITY OF PALM SPRINGS, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 122 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 18 CITY OF PERRIS, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 123 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 19 CITY OF RIVERSIDE, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 124 of 539 WHEREFORE, all parties freely and voluntarily agree to all of the above terms. MOU 2023 Justice Assistance Grant Page | 20 CITY OF TEMECULA, CA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 125 of 539   OMB No. 1121-0329  Expires  12/31/2023 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -  Local Solicitation Assistance Listing Number # 16.738 Grants.gov Opportunity Number: O-BJA-2023-171790 Solicitation Release Date:     June 30, 2023 12:00 PM ET   Application Grants.gov Deadline:    August 24, 2023 8:59 PM ET   Application JustGrants Deadline:    August 31, 2023 8:59 PM ET  Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) seeks applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the DOJ’s mission by assisting state, local, and tribal jurisdictions’ efforts to prevent or reduce crime and violence and to improve the fair administration of the justice system. This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the “Limitation on Use of Award Funds for Employee Compensation; Waiver” provisions in the “Financial Information” section of the OJP Grant Application Resource Guide . Solicitation Categories Page 1 of 38 O-BJA-2023-171790 Page 126 of 539 Competition ID Category * Number of Awards Dollar Amount for Award Performance Start Date Performance Duration (Months) C-BJA-2023-00104-PROD Category 1– Applicants with eligible allocation amounts of less than $25,000 678 $10,420,302 10/1/22 12:00 AM 24 C-BJA-2023-00105-PROD Category 2–Applicants with eligible allocation amounts of $25,000 or more 618 92,358,317 10/1/22 12:00 AM 48 Eligible Applicants: City or township governments, County governments, Native American tribal governments (Federally recognized), Special district governments By law, for purposes of the JAG Program, the term “units of local government” includes a town, township, village, parish, city, county, borough, or other general-purpose political subdivision of a state; or it may be a federally recognized American Indian tribal government that performs law enforcement functions (as determined by the Secretary of the Interior). A unit of local government also may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes; for example, in Louisiana, a unit of local government means a district attorney or parish sheriff. The eligible allocations by state for the fiscal year (FY) 2023 JAG Program can be found at: https://bja.ojp.gov/ program/jag/fy-2023-allocations . Eligible allocations under the JAG Program are posted annually on the JAG web page. See the Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds section for more information. Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1, and applicants with eligible allocation amounts of $25,000 or more will apply to Category 2. Contact Information For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or grants@ncjrs.gov.The OJP Response Center operates from 10:00 a.m. to 6:00 p.m. eastern time (ET) Monday–Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation Page 2 of 38 O-BJA-2023-171790 Page 127 of 539   close date. Submission Information Registration : Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete. Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants. Step 1 : The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline . If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants. For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support , or support@grants.gov . The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. Step 2 : The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.  For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov . The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and federal holidays. OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems. Page 3 of 38 O-BJA-2023-171790 Page 128 of 539 Contents Overview 1 Activities Training Costs (SF-424) in Grants.gov Information) Questionnaire (including applicant disclosure of high-risk status) Contact Information 2 Program Description 6 Overview 6 Specific Information 6 Goals, Objectives, and Deliverables 19 Evidence-Based Programs 19 Information Regarding Potential Evaluation of Programs and 19 Federal Award Information 20 General Guidance for Federal Award 20 Awards, Amounts and Durations 21 Type of Award 21 Financial Management and System Controls 21 Budget Information 21 Cost Sharing or Matching Requirement 21 Pre-agreement Costs (also known as Pre-award Costs) 22 Prior Approval, Planning, and Reporting of Conference/Meeting/ 22 Costs Associated with Language Assistance (if applicable) 22 Availability of Funds 22 Eliigibility Information 22 Application and Submission Information 22 Content of Application Submission 22 Information to Complete the Application for Federal Assistance 23 Standard Applicant Information (JustGrants 424 and General Agency 23 Proposal Abstract 23 Proposal Narrative 24 Budget and Associated Documentation 26 Budget Worksheet and Budget Narrative (attachment) 26 Indirect Cost Rate Agreement (if applicable) 26 Financial Management and System of Internal Controls 26 Disclosure of Process Related to Executive Compensation 26 Additional Application Components 27 Page 4 of 38 O-BJA-2023-171790 Page 129 of 539 Research and Evaluation Independence and Integrity Statement 27 Applicant Government Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing Applicant Disclosure and Justification – DOJ High Risk Grantees (if 28 applicable) Memorandum of Understanding (if applicable) 27 Certifications and Assurances by the Chief Executive of the 27 Disclosure and Assurances 27 Disclosure of Lobbying Activities 28 DOJ Certified Standard Assurances 28 Applicant Disclosure of Duplication in Cost Items 28 DOJ Certifications Regarding Lobbying; Debarment, Suspension and 28 How to Apply 28 Submission Dates and Time 29 Application Review Information 31 Review Process 31 Federal Award Administration Information 32 Federal Award Notices 32 Administrative, National Policy, and Other Legal Requirements 32 Information Technology (IT) Security Clauses 32 Requirements 552a) General Information about Post-Federal Award Reporting 32 Federal Awarding Agency Contact(s) 33 Other Information 33 Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 33 Provide Feedback to OJP 34 Application Checklist 35 Standard Solicitation Resources 37 Page 5 of 38 O-BJA-2023-171790 Page 130 of 539   Program Description Overview OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community. With this solicitation, the Bureau of Justice Assistance (BJA) seeks to award Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds to eligible units of local government. (BJA will issue a separate solicitation for applications from states). For more information on the JAG Program, please refer to the JAG Fact Sheet and/or JAG Frequently Asked Questions (FAQs). Statutory Authority: The JAG Program is authorized by Title I of Public Law 90-351 (generally codified at 34 U.S.C. 10151-10726 ), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a). Specific Information Statutory Formula JAG awards are based on a statutory formula that is fully described within the JAG Technical Report. Once each fiscal year’s overall JAG Program funding level is determined, BJA works with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which, in general, consists of:  1. Computing an initial JAG allocation for each state, based on its share of violent crime and population (weighted equally).  2. Reviewing the initial JAG allocation amount to determine if the state allocation is less than the minimum award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on its share of violent crime and population.  3. Dividing each state’s final award amount (except for the territories and the District of Columbia) between the state and its units of local governments at rates of 60 and 40 percent, respectively.  4. Determining award allocations for the units of local government, which are based on their proportion of the state’s 3-year violent crime average. If the “eligible award amount” for a particular unit of local government, as determined on this basis, is $10,000 or more, then the unit of local government is eligible to apply directly to OJP (under the JAG Local Solicitation) for a JAG award. If the “eligible award Page 6 of 38 O-BJA-2023-171790 Page 131 of 539   amount” for a particular unit of local government, as determined on this basis, is less than $10,000, the funds are not made available for a direct award to that particular unit of local government, but instead are added to the amount that is awarded to the state. Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds Eligible allocations under JAG are posted annually on the JAG web page. According to the JAG Program statute, a “disparity” may exist between the funding eligibility of a county and its associated municipalities. See 34 U.S.C. § 10156(d)(4). Units of local government identified by BJA as disparate must select a fiscal agent that will submit an application for the allocation to include all disparate municipalities. A memorandum of understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent for joint funds must be completed and signed by each participating jurisdiction’s authorized representative. Once an award is made, the fiscal agent will be responsible for distributing award funds to the other jurisdictions in the disparate group through subawards that include all appropriate award conditions. To verify eligibility, an applicant should visit the JAG web page and click on their respective state and note the following regarding the state’s allocation table: 1. Disparate units of local government are listed in shaded groups, in alphabetic order by county. Units of local government identified as disparate must select one unit of local government to submit an application on behalf of the disparate group. 2. Counties that have an asterisk (*) under the “Direct Allocation" column did not submit the level of violent crime data to qualify for a direct award from BJA but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required MOU. 3. Direct allocations are listed alphabetically below the shaded disparate groupings. Please note that disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and documenting individual allocations in the MOU. See the JAG FAQs for more information. A sample MOU is also available. Statutory Program Areas In general, JAG funds awarded to a unit of local government under the FY 2023 program may be used to hire additional personnel and/or purchase equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice or civil proceedings, including for any one or more of the following program areas: 1. Law enforcement programs. Page 7 of 38 O-BJA-2023-171790 Page 132 of 539 2. Prosecution and court programs. 3. Prevention and education programs. 4. Corrections and community corrections programs. 5. Drug treatment and enforcement programs. 6. Planning, evaluation, and technology improvement programs. 7. Crime victim and witness programs (other than compensation). 8. Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams. 9. Implementation of state crisis intervention court proceedings and related programs or initiatives, including, but not limited to, mental health courts, drug courts, veterans courts, and extreme risk protection order programs. In connection with all of the above purposes, it should be noted that the statute defines “criminal justice” as “activities pertaining to crime prevention, control, or reduction, or the enforcement of the criminal law, including, but not limited to, police efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles, activities of courts having criminal jurisdiction, and related agencies (including but not limited to prosecutorial and defender services, juvenile delinquency agencies and pretrial service or release agencies), activities of corrections, probation, or parole authorities and related agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating to the prevention, control, or reduction of narcotic addiction and juvenile delinquency.” BJA Areas of Emphasis BJA recognizes that many state and local justice systems currently face challenging fiscal environments and an important, cost-effective way to relieve those pressures is to share or leverage resources through cooperation among federal, state, and local law enforcement. Key areas of priority for BJA include advancing justice system reform efforts, advancing racial equity and support for underserved communities, preventing and combating hate crimes, crime and violence reduction strategies, and community violence intervention (CVI) approaches. BJA encourages recipients of FY 2023 JAG funds to consider coordination with federal law enforcement agencies and other stakeholders, including communities most impacted by crime and violence, in addressing these challenges. Additional details on the BJA areas of emphasis can be found below:  Advancing Justice System Reform Efforts The justice system serves an important role in protecting communities and seeking justice for victims. For the justice system to serve that role effectively, it must be fair, open, and equitable; utilize evidence-based approaches; and promote restorative practices and rehabilitation. For far too long, however, the justice system has not lived up to its promise. Racial bias and injustice and overly harsh sentences have swelled correctional populations which not only exacerbates distrust in the justice system, but also destabilizes the wellbeing of communities. To build strong, safe, and healthy communities, it is critical to address the underlying, Page 8 of 38 O-BJA-2023-171790 Page 133 of 539 entrenched issues of inequity and disparity in the criminal justice system so that all persons receive equal treatment under the law. Jurisdictions must carefully review the ways in which the structures and incentives within their own systems are driving correctional populations and racial disparities and realign operations and target resources toward community solutions.  Consistent with President Biden’s Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety, and the Safer America Plan, DOJ is committed to advancing bold, effective justice reform solutions that deliver safety, equity, and justice for all. Justice system reform includes, but is not limited to, a wide range of investments in community safety and justice such as accountability of law enforcement to build community trust, alternatives to incarceration, community supervision reforms, support for mental health and substance use treatment services, community-driven programs and partnerships, and enhancing pretrial processes, Efforts to continue to address the backlog of court cases created during the pandemic would fall in this category. BJA encourages JAG recipients to utilize funding for projects that promote all aspects of justice system reform.  Advancing Racial Equity and Support for Underserved Communities  Consistent with the Presidential Memorandum on Restoring the Department of Justice’s Access-to-Justice Function and Reinvigorating the White House Legal Aid Interagency Roundtable and Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, DOJ is committed to ensuring equal access to justice and identifying and reducing disparities that exist throughout the criminal and civil legal systems, and to remove barriers to ensure equal opportunity for people of color and for communities that have been historically underserved, marginalized, and adversely affected by inequality. This commitment is evidenced by the April 14, 2022, Equity Action Plan designed to increase equity, opportunity, and resources for the most vulnerable communities.  BJA encourages JAG recipients to utilize funds to support efforts at the state, territory, local, and tribal levels to institute more effective and equitable criminal justice policies and practices, foster public trust, and enhance public safety and security by increasing engagement with community members and building partnerships with community organizations to develop a shared vision and approach to addressing crime. This includes support for strategies to ensure the protection of defendants’ and incarcerated individuals’ constitutional rights and safety and efforts to address wrongful convictions and conviction integrity. This also includes supporting technological or personnel upgrades to provide more equitable access to justice, including language access resources, resources to better serve those with disabilities, and indigent defense services. Finally, this can include efforts to build partnerships between the criminal justice system and nonprofits to Page 9 of 38 O-BJA-2023-171790 Page 134 of 539 provide support for collaborative, community-driven and informed efforts, such as community-based diversion programs outside of the criminal justice system, increasing access to resources to support the right to counsel, and developing community-driven and informed prevention programs or responses to violent crime. Preventing and Combating Hate Crimes  Hate crimes (sometimes called bias-motivated crimes) are criminal offenses motivated by some form of bias toward victims based on their perceived or actual race, color, ethnicity, religion, national origin, sexual orientation, gender, gender identity, or disability. Hate crimes have a devastating effect beyond the harm inflicted on any one victim. They reverberate through families, communities, and the entire nation as others fear that they too may be threatened, attacked, or forced from their homes because of what they look like, who they are, where they worship, who they love, or whether they have a disability. As with most other crimes, hate crimes in the United States are primarily investigated under state law and prosecuted by local, state, and tribal authorities. However, reluctance from victims and witnesses to contact law enforcement about hate crime incidents may arise from perceptions of bias, distrust of law enforcement or the criminal justice system, or barriers such as language or concerns about immigration status. Hate crimes are chronically underreported to and under-identified by law enforcement. Tools such as the U.S. Bureau of Justice Statistics’ National Crime Victimization Survey (NCVS) and the Federal Bureau of Investigation’s (FBI’s) Uniform Crime Reporting (UCR) program shed some light on trends among those hate crimes reported to law enforcement or through NCVS. Although hate crimes are often underreported, in recent years, there have been alarming spikes in hate crimes and threats of violence across the country, often fueled by online hate forums. In 2021 and 2022, there were several attacks on houses of worship, threats against Historically Black Colleges and Universities, and increased attacks on Asian Americans. Though many jurisdictions are facing significant increases in hate crimes and hate incidents, a recent research study and survey from the National Institute of Justice (NIJ) indicates that many state and local law enforcement agencies do not have adequate tools to identify, investigate, and respond to hate crimes, and only 23 percent of law enforcement agencies that responded to the survey reported any hate crime investigations in 2018.  In September 2022, Attorney General Merrick Garland announced that all 94 U.S. Attorneys’ offices would be implementing the United Against Hate Program and emphasized that eliminating hate and bias-motivated crimes is one of DOJ’s top priorities, and combating hate crimes and promoting trust and accountability in law enforcement was one of the Department’s priority goals for fiscal year 2023. BJA encourages JAG recipients to utilize funding to promote change and accountability by supporting state, local, and tribal efforts to prevent hate crimes, improve data collection and reporting of hate-related criminal offenses and incidents, and promote efforts to fully investigate and prosecute hate crimes when they do occur. Page 10 of 38 O-BJA-2023-171790 Page 135 of 539 This includes ensuring those agencies that have not yet transitioned to the National Incident Based Reporting System (NIBRS) do so expeditiously to ensure that national hate crime statistics are as accurate as possible. More information on BJA’s portfolio addressing hate crimes, including the Emmett Till Cold Case Investigations and Matthew Shepard and James Byrd, Jr. Hate Crimes programs, can be found at: Hate Crime | Bureau of Justice Assistance (ojp.gov). Crime and Violence Reduction Strategies  The Biden–Harris Administration and DOJ have made crime and violence reduction a top priority. In May 2022, President Biden signed Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, which states, “since early 2020, communities around the country have faced rising rates of violent crime, requiring law enforcement engagement at a time when law enforcement agencies are already confronting challenges of staffing shortages and low morale.” According to an analysis of 27 cities conducted by the Council on Criminal Justice, the number of homicides in 2022 declined 4 percent over 2021, yet the homicide rate remained 34 percent higher than 2019 levels. Also, preliminary data compiled by the National Law Enforcement Officers Memorial Fund indicate that as of December 31, 2022, 226 federal, state, tribal, and local law enforcement officers died in the line of duty in 2022. Line-of-duty-related deaths continue to be a top concern. Sixty-four law enforcement officers were killed feloniously by firearms in 2022, which is an increase over the historical number of deaths by gunfire seen in the prior decade (2010–2020 saw an average of 53).  BJA encourages JAG grantees to invest funds to tailor programs and responses to state and local crime issues through the use of data and analytics; coordinate with United States Attorneys and Project Safe Neighborhoods grantees in order to leverage funding for crime and violence reduction projects and coordinate their law enforcement activities with those of federal law enforcement agencies such as the FBI, the Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug Enforcement Administration, the United States Marshals Service, and the Department of Homeland Security; and form partnerships with federal, state, and local law enforcement and prosecutors to identify persons who use guns to commit a crime and who purchase or sell guns illegally. This includes ensuring that persons prohibited from purchasing firearms (see e.g.,18 U.S.C. § 922(g)) are deterred from doing so by enhancing complete, accurate, and timely access to the FBI’s National Instant Criminal Background Check System (NICS) and the timely submission of all necessary records into the FBI databases, which will help prevent illegal transfers of firearms to those who are prohibited from owning firearms under current law. BJA also encourages JAG grantees to invest in implementing programs that provide training, assistance, and resources to law enforcement agencies to mitigate the current crisis in law enforcement recruitment and retention, bolster the security of at-risk places of worship such as synagogues, churches, and mosques, provide Page 11 of 38 O-BJA-2023-171790 Page 136 of 539 security for prosecutors and elections, enhanced community policing and crime prevention, enforcement of commonsense gun laws, and upgrade systems and/or purchase technology that support agency strategies to reduce violent crime and enhance their capacity to better address crime. Community Based Violence Intervention (CVI) Approaches In April 2021, the Biden–Harris Administration announced historic investments in CVI efforts to combat the gun violence epidemic. CVI is an approach that uses evidence-informed strategies to reduce violence through tailored, community- centered initiatives. These multidisciplinary strategies engage individuals and groups to prevent and disrupt cycles of violence and retaliation and establish relationships between individuals and community assets to deliver services that save lives, address trauma, provide opportunity, and improve the physical, social, and economic conditions that drive violence. On February 16, 2023, Attorney General Garland delivered remarks at a convening of grantees under OJP’s Community Based Violence Intervention and Prevention Initiative. He emphasized that DOJ’s approach to disrupting violent crime is: “centered on our partnerships – both with the communities harmed by violent crime and with the law enforcement agencies that protect those communities. Our approach is centered on building public trust. We know that we cannot do our jobs effectively without the trust of the communities we serve. Our department-wide anti-violent crime strategy leverages the resources of our federal prosecutors, agents, investigators, grant programs, and criminal justice experts towards those ends. We are working closely with local and state law enforcement agencies, with officials across government, and with the communities most affected by this violence, and with the community organizations on the front lines – all toward one goal: the goal of making our communities safer.” BJA encourages JAG recipients to invest JAG funds to tailor programs to build strong, sustained partnerships with community residents and organizations to support CVI work in communities most impacted by violent crime. CVI strategies typically focus on high-risk individuals and gang and gun violence as well as the historical and structural challenges that often contribute to community violence. CVI strategies should involve holistic, coordinated interventions attending to the multiple needs of individuals at high risk of gang and gun violence. For example, hospital- based violence intervention programs use credible messengers to connect with victims of gun violence while they are still in the hospital, and then wraparound services are typically provided to them such as behavioral health support, employment access, housing advocacy, and family support. More information on CVI strategies is available through BJA’s National Training and Technical Assistance Center (NTTAC) and on BJA’s website at: https://bja.ojp.gov/program/ community-violence-intervention/overview. BJA encourages JAG recipients to partner with organizations with existing CVI strategies to support and enhance those programs, which may include organizations funded under OJP’s Community Based Violence Intervention and Prevention Initiative (CVIPI). To identify and learn Page 12 of 38 O-BJA-2023-171790 Page 137 of 539     more about existing CVIPI grantees, review OJP’s CVIPI web page and FY 2022 CVIPI award information. In addition, jurisdictions looking to implement those strategies can request training and technical assistance (TTA) on the NTTAC website . Additional Uses of JAG Funds JAG funds awarded under this FY 2023 solicitation may also be used to:  Support reentry projects with the goal of improving outcomes for incarcerated individuals returning to the community from prison or jail. Support projects related to preventing, detecting, seizing, and/or stopping the presence and use of contraband cellphones within correctional facilities. This includes the purchasing of managed access systems and other mitigation technologies (as permitted by applicable law). Purchase fentanyl and methamphetamine detection equipment, including handheld instruments and training for law enforcement safety, as well as opioid reversal agents. Purchase drug-detection canines to combat the rise of drug trafficking, including that of methamphetamines. Support efforts to seal and expunge criminal history information in accordance with state laws and policies. Support efforts to attract and retain an all-inclusive, diverse, expert, and accountable law enforcement workforce, with a focus on gender and racial diversity. Support virtual reality de-escalation training. Purchase humane remote restraint devices that enable law enforcement to restrain an uncooperative subject without inflicting pain. Purchase gunfire detection technology. Promote data sharing and sex offender monitoring. Additionally, JAG funds awarded under this FY 2023 solicitation may be used for any purpose indicated here: Purposes for Which Funds Awarded Under the Edward Byrne Memorial Justice Assistance Grants (JAG) Program May Be Used (ojp.gov). Limitations on the Use of JAG funds Administrative Costs — Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be used for costs associated with administering the award, which can include indirect costs. Supplanting — JAG funds may not be used to supplant state or local funds but must be used to increase the amount of such funds that would, in the absence of federal funds, be made available. See the JAG FAQs for examples of supplanting. Although supplanting is prohibited, BJA encourages the leveraging of federal funding. Page 13 of 38 O-BJA-2023-171790 Page 138 of 539       Matching Funds — Absent specific federal statutory authority to do so, JAG award funds may not be used as a match for other federal awards. Prohibited and Controlled Equipment and Associated Procedures under JAG — The JAG statute, at 34 U.S.C. § 10152(d), specifically identifies a list of prohibited items. In addition, consistent with Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety of May 25, 2022, the use of OJP grant funds for the purchase or transfer of certain equipment has been designated as prohibited or controlled starting with FY 2023 OJP grant funds. Details and associated procedures for requesting prior approval, where applicable, can be found in the JAG Prohibited and Controlled Equipment Guidance and the JAG FAQs.  Note: The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV) and/or any accompanying accessories to support UAS or UAV devices/systems, is unallowable. Other Program Requirements A unit of local government that applies for and receives an FY 2023 JAG award must note the following: Trust Fund — Units of local government may draw down JAG funds either in advance or on a reimbursement basis. To draw down in advance, a trust fund must be established in which to deposit the funds. The trust fund must be in an interest-bearing account, unless one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit the funds. For additional information, see 2 C.F.R. § 200.305 . Minimum Requirements for Extreme Risk Protection Order Programs (ERPOs) — ERPOs must include, at a minimum— 1. Pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including, but not limited to, the Bill of Rights and the substantive or procedural due process rights guaranteed under the fifth and 14th amendments to the Constitution of the United States, as applied to the states and as interpreted by state courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses. 2. The right to be represented by counsel at no expense to the government. 3. Pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Page 14 of 38 O-BJA-2023-171790 Page 139 of 539 federal court or promulgated by the state's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including, but not limited to, the Bill of Rights and the substantive and procedural due process rights guaranteed under the fifth and 14th amendments to the Constitution of the United States, as applied to the states and as interpreted by state courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation. 4. Penalties for abuse of the program. Certifications and Assurances by the Chief Executive of the Applicant Government (which incorporates the 30-day governing body review requirement) — A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government (e.g., the mayor) properly executes, and the unit of local government submits, the “Certifications and Assurances by the Chief Executive of the Applicant Government.” The most up-to-date version of this certification can be found at: FY23 JAG - Certifications and Assurances by the Chief Executive of the Applicant Government. Please note that this certification contains assurances that the governing body notification and public comment requirements, which are required under the JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied. OJP will not deny an application for an FY 2023 award for failure to submit these “Certifications and Assurances by the Chief Executive of the Applicant Government” by the application deadline, but a unit of local government will not be able to access award funds (and its award will include a condition that withholds funds) until it submits these certifications and assurances properly executed by its respective chief executive (e.g., the mayor). Body-worn Cameras (BWCs) — A JAG award recipient that proposes to use FY 2023 funds to purchase BWC equipment or implement or enhance BWC programs must provide to OJP a certification(s) that each direct recipient receiving the equipment or implementing the program has policies and procedures in place related to BWC equipment usage, data storage and access, privacy considerations, and training. The certification form related to BWC policies and procedures can be found at: JAG - Body- Worn Camera (BWC) Policy Certification . A JAG award recipient that proposes to use funds for BWC-related expenses will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize JAG funds for BWC- related expenses after the award is accepted, the JAG award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for BWC-related expenses, the JAG award Page 15 of 38 O-BJA-2023-171790 Page 140 of 539 recipient must collect a completed BWC certification from the proposed subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. The BJA BWC Toolkit provides model BWC policies and best practices to assist criminal justice departments in implementing BWC programs. Apart from the JAG Program, BJA provides funds under the Body-worn Camera Policy and Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement policies and practices required for effective program adoption, and to address program factors including the purchase, deployment, and maintenance of camera systems and equipment; data storage and access; and privacy considerations. Interested JAG award recipients may wish to refer to the BWC Partnership Program web page for more information. JAG award recipients that are also BWC award recipients may not use JAG funds for any part of the 50 percent match required by the BWC Program.  Body Armor — Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the following requirements are met: The body armor must have been tested and found to comply with the latest applicable National Institute of Justice ballistic or stab standards (https:// cjtec.org/compliance-testing-program/compliant-product-lists/). In addition, body armor purchased must be made in the United States.  Body armor purchased with JAG funds must be “uniquely fitted vests,” which means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage through a combination of (1) correctly sized panels and carrier determined through appropriate measurement and (2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the requirement that body armor be "uniquely fitted" does not necessarily require body armor that is individually manufactured based on the measurements of an individual wearer. In support of OJP’s efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003 ) at no cost. The Personal Armor Fit Assessment Checklist is excerpted from ASTM E3003. A JAG award recipient that proposes to use FY 2023 award funds to purchase body armor must provide OJP with a certification(s) that each law enforcement agency receiving body armor has a written “mandatory wear” policy in effect (see 34 U.S.C. § 10202(c)). The certification form related to mandatory wear can be found at: JAG - Body Armor Mandatory Wear Policy Certification . Note: A JAG award recipient that proposes to use funds for the purchase of body armor will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize funds for the purchase of body armor after the award is accepted, the award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for the purchase of body armor, the JAG award recipient must collect a completed mandatory wear certification from the proposed Page 16 of 38 O-BJA-2023-171790 Page 141 of 539 subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. A mandatory wear concept and issues paper and a model policy are available from the BVP Customer Support Center, which can be contacted at vests@usdoj.gov or toll free at 1–877–758–3787. Additional information and FAQs related to the mandatory wear policy and certifications can be found in the JAG FAQs. Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof Vest Partnership (BVP) Program. The BVP Program provides funding to state and local law enforcement agencies for the purchase of ballistic-resistant and stab-resistant body armor. For more information on the BVP Program, including eligibility and an application, refer to the BVP webpage. JAG award recipients should note, however, that funds may not be used for any part of the 50 percent match required by the BVP Program. Death in Custody Reporting Act (DCRA) — The Death in Custody Reporting Act of 2013 (Public Law 113-242) requires states to report to the Attorney General information regarding the death of any person who is detained, under arrest, in the process of being arrested, en route to be incarcerated, or incarcerated at a municipal or county jail, state prison, state-run boot camp prison, boot camp prison that is contracted by the state, any state or local contract facility, or other local or state correctional facility (including any juvenile facility). To comply with DCRA, JAG State Administering Agencies (SAAs) are responsible for collecting data on a quarterly basis from local entities including local jails, law enforcement agencies, medical examiners, and other state agencies and submitting the data to BJA. Units of local government are strongly encouraged to cooperate with DCRA data collection efforts within their state. Interoperable Communications — Units of local government (including any subrecipients) that are using FY 2023 JAG funds for emergency communications activities should comply with the SAFECOM Guidance for Emergency Communication Grants (SAFECOM Guidance), including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is an essential resource for entities applying for federal financial assistance for emergency communications projects. It provides general information on eligible activities, technical standards, and other terms and conditions that are common to most federal emergency communications programs. Specifically, the SAFECOM Guidance provides guidance to applicants on: Recommendations for planning, coordinating, and implementing projects. Emergency communications activities that can be funded through federal grants. Best practices, policies, and technical standards that help to improve interoperability. Resources to help grant recipients comply with technical standards and grant requirements. Page 17 of 38 O-BJA-2023-171790 Page 142 of 539 SAFECOM Guidance is recognized as the primary guidance on emergency communications grants by the Administration, Office of Management and Budget, and federal grant program offices. The Cybersecurity & Infrastructure Security Agency (CISA) updates the document every year in close coordination with federal, state, local, tribal, and territorial stakeholders, and partners. SAFECOM Guidance is applicable to all federal grants funding emergency communications. The most recent version of the SAFECOM Guidance is available at: https://www.cisa.gov/safecom/funding. Additionally, emergency communications projects funded with FY 2023 JAG funds should support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time statewide interoperability coordinator (SWIC) in the state of the project. As the central coordination point for a state’s interoperability effort, the SWIC plays a critical role and can serve as a valuable resource. SWICs are responsible for the implementation of SCIP through coordination and collaboration with the emergency response community. CISA maintains a list of SWICs for each state and territory. Contact ecd@cisa.dhs.gov for more information. All communications equipment purchased with FY 2023 JAG Program funding should be identified during the quarterly performance measurement reporting. DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database — If JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), the national DNA database operated by the FBI, by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other nongovernmental DNA database without prior written approval from BJA (exceptions include forensic genealogy). Additionally, award recipients utilizing JAG funds for forensic genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA Analysis and Searching available at: https://www.justice.gov/olp/page/file/1204386/ download. For more information about DNA testing as it pertains to JAG, please refer to the JAG FAQs . Entry of Records into State Repositories — As appropriate and to the extent consistent with law, a special condition will be imposed that would require the following: Any program or activity that receives federal financial assistance under JAG that is likely to generate court dispositions or other records relevant to NICS determinations, including any dispositions or records that involve any noncitizen or migrant who is undocumented in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to ensure that all such NICS-relevant dispositions or records are made available in a timely fashion. National Incident-based Reporting System — In FY 2016, the FBI formally announced its intention to sunset the UCR program’s traditional Summary Reporting System (SRS) and replace it with NIBRS by January 1, 2021. By statute, BJA JAG awards are calculated using summary part 1 violent crime data from the FBI’s UCR program. Specifically, the formula allocations for JAG rely heavily on the ratio of “the average number of part 1 Page 18 of 38 O-BJA-2023-171790 Page 143 of 539   violent crimes of the UCR of the FBI reported by such State for the three most recent years reported by such State to the average annual number of such crimes reported by all States for such years” (34 U.S.C. 10156(a)(1)(B)). In preparation for the FBI’s 2021 NIBRS compliance deadline, BJA imposed an administrative requirement for JAG award recipients that are not NIBRS compliant to dedicate 3 percent of their JAG award toward coming into full compliance with the FBI’s NIBRS data submission requirement to both encourage and assist jurisdictions in working toward compliance and ensure they continue to have critical criminal justice funding available through JAG when SRS transitioned to NIBRS. A NIBRS set-aside is NOT required for FY 2023 awards; however, JAG recipients are encouraged to continue working toward and/or maintaining NIBRS compliance to ensure that JAG eligibility is not affected in future fiscal years. Local jurisdictions that are seeking NIBRS compliance certification should reach out directly to their respective state agency. Agencies with questions about the certification process may contact ucr-nibrs@fbi.gov. More information about NIBRS, including toolkits and updates from the FBI Criminal Justice Information Services team, can be found at: NIBRS — FBI. Goals, Objectives, and Deliverables Goals  In general, the FY 2023 JAG Program is designed to provide units of local government with additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice and civil proceedings. Objectives  The objectives are directly related to the JAG Program accountability measures described at: https://bja.ojp.gov/sites/g/files/xyckuh186/files/media/document/jag-pmt- accountability-measures.pdf . A unit of local government that receives an FY 2023 JAG award will be required to produce various types of reports including quarterly performance reports in BJA’s Performance Measurement Tool (PMT), quarterly financial reports in JustGrants, and semi-annual progress reports in JustGrants.  The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the Application and Submission Information section. Evidence-Based Programs OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide . Information Regarding Potential Evaluation of Programs and Activities Page 19 of 38 O-BJA-2023-171790 Page 144 of 539 OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.” Federal Award Information General Guidance for Federal Award Anticipated number of awards BJA expects to make:1296 Anticipated maximum dollar amount for each award: $4,660,745 Period of performance start date: October 1, 2022 Period of performance duration: 24 - 48 months Anticipated Total amount to be awarded under solicitation: $102,778,619 Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local government that are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should apply under Category 1. This includes direct and joint (disparate) allocations. Category 1 awards of less than $25,000 are 2 years in length. Extensions of up to 2 years can be requested for these awards via JustGrants no fewer than 30 days prior to the project period end date and will be automatically granted upon request. Category 2 — Eligible Allocation Amounts of $25,000 or More: Units of local government that are listed on the JAG web page as eligible for an allocation amount of $25,000 or more should apply under Category 2. This includes direct and joint (disparate) allocations. Category 2 awards of at least $25,000 are 4 years in length. Extensions beyond this period may be made on a case-by-case basis at the discretion of BJA and must be requested via JustGrants no fewer than 30 days prior to the project period end date. Solicitation Categories Competition ID Category * Number of Awards Dollar Amount for Award Performance Start Date Performance Duration (Months) C-BJA-2023-00104-PROD Category 1– Applicants with eligible allocation amounts of less than $25,000 678 $10,420,302 10/1/22 12:00 AM 24 Category Page 20 of 38 O-BJA-2023-171790 Page 145 of 539 C-BJA-2023-00105-PROD 2–Applicants with eligible allocation amounts of $25,000 or more 618 92,358,317 10/1/22 12:00 AM 48 Awards, Amounts and Durations Type of Award BJA expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants. Financial Management and System Controls Award recipients and subrecipients (including recipients or subrecipients that are pass- through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information. Budget Information This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the “Limitation on Use of Award Funds for Employee Compensation; Waiver” provision in the “Financial Information” section of the OJP Grant Application Resource Guide . General requirement for federal authorization of any subaward; statutory authorization of subawards under the JAG Program statute. Generally, a recipient of an OJP award may not make subawards (“subgrants”) unless the recipient has specific federal authorization to do so. Unless an applicable statute or DOJ regulation specifically authorizes (or requires) particular subawards, a recipient must have authorization from OJP before it may make a subaward. However, JAG subawards that are required or specifically authorized by statute (see 34 U.S.C. § 10152(a) and 34 U.S.C. § 10156) do not require prior approval. For additional information regarding subawards and authorizations, please refer to the subaward section in the OJP Grant Application Resource Guide . The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV), and/or any accompanying accessories to support UAS or UAV devices/systems, is unallowable. Cost Sharing or Matching Requirement Page 21 of 38 O-BJA-2023-171790 Page 146 of 539     This solicitation does not require a match.  Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs). Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs. Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance. Availability of Funds This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person. The allocations by state for the FY23 JAG Program can be found at: https://bja.ojp.gov/ program/jag/fy-2023-allocations .  Eliigibility Information For eligibility information, see the solicitation cover page. For information on cost sharing or matching requirements, see the "Federal Award Information" section.  All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee. Application and Submission Information Content of Application Submission Page 22 of 38 O-BJA-2023-171790 Page 147 of 539   See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation. Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424. In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants. Intergovernmental Review: This solicitation (“funding opportunity”) is subject to Executive Order 12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp- content/uploads/2020/04/SPOC-4-13-20.pdf . If the applicant’s State appears on the SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State’s process under E.O. 12372. On the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting “Program is subject to E.O. 12372 but has not been selected by the State for review.” the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting “Program is subject to E.O. 12372 but has not been selected by the State for review.” Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre- populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to add: zip codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address. Proposal Abstract Page 23 of 38 O-BJA-2023-171790 Page 148 of 539 A brief Proposal Abstract (no more than 100 words), which concisely describes the intended use of JAG funds, must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. Examples of brief Proposal Abstracts are included below. JAG Abstract Examples: The city of _____ will use JAG funds for overtime for increased patrols to bolster the security of at-risk nonprofit organizations such as synagogues, churches, mosques, and other places of worship. The county of _____ will use JAG funds to hire credible messengers as part of a community based violence intervention initiative. Disparate JAG Abstract Example: The disparate jurisdictions of _____ and _____ will use JAG funds for technology improvements and equipment. Specifically, the county of _____ will use JAG funds to replace its records management system in order to transition to NIBRS, and the city of _____ will use JAG funds to purchase body worn cameras to promote public trust, accountability, and transparency. Proposal Narrative The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 10 numbered pages. Category 1 — Eligible Allocation Amounts of Less than $25,000 The proposal narrative for Category 1 applications must include a description of the project(s), including subawards, if applicable, to be funded with JAG funds over the 2 - year grant period. Category 2 — Eligible Allocation Amounts of $25,000 or More The proposal narrative for Category 2 applications should include: a. Description of the Issue Identify the unit of local government’s strategy/funding priorities for the FY 2023 JAG funds, the subaward process (if applicable, including disparates) and Page 24 of 38 O-BJA-2023-171790 Page 149 of 539 timeline, any progress or challenges, and a description of the programs to be funded over the 4-year grant period. b. Project Design and Implementation Describe the unit of local government’s process, if any, for engaging stakeholders from across the justice continuum and how that input informs priorities. This should include a description of how local communities are engaged in the planning process, how state and local planning efforts are coordinated, and the challenges faced in coordination. The applicant should identify the stakeholders representing each program area who are participating in the strategic planning process, the gaps in the state's needed resources for criminal justice purposes, plans to improve the administration of the criminal justice system, and how JAG funds will be coordinated with state and related justice funds. c. Capabilities and Competencies Describe any additional strategic planning/coordination efforts in which the units of local government participate with other criminal justice entities within the local jurisdiction and/or state. Please provide an overview of any evidence-informed programs that have been implemented successfully and how those programs might inform implementation of strategic plan priorities. d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding. Note: Applicants are not required to submit performance data with the application. Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address. OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP. A list of performance measure questions for this program can be found at: https:// bjapmt.ojp.gov/help/JAGDocs.html. NOTE: BJA is in the process of reviewing and revising these performance measure questions. Any changes resulting from this Page 25 of 38 O-BJA-2023-171790 Page 150 of 539     review will be communicated to award recipients. BJA will require award recipients to submit quarterly performance measure data in BJA’s PMT located at https://bjapmt.ojp.gov and separately submit a semi-annual performance report in JustGrants. BJA will provide further guidance on the post- award submission process, if selected for award. Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide . Budget and Associated Documentation Budget Worksheet and Budget Narrative (attachment) The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.  The budget narrative and budget worksheet (attachment) are critical elements, and applicants will be unable to successfully submit an application in JustGrants unless an attachment is uploaded in this section. If an applicant does not have a budget to submit at the time of application, an attachment must be uploaded noting as such, and BJA will add the appropriate special condition withholding funds for budget documentation. Please note that the budget narrative should include a full description of all costs, including administrative costs (if applicable).  Indirect Cost Rate Agreement (if applicable) If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. This rule does not eliminate or alter the JAG-specific restriction in federal law that states charges for administrative costs may not exceed 10 percent of the award amount, regardless of the approved indirect cost rate.  Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide  for additional information and the link to the questionnaire.  Page 26 of 38 O-BJA-2023-171790 Page 151 of 539 Disclosure of Process Related to Executive Compensation This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions. Applicants to this solicitation are not required to provide this disclosure. Additional Application Components The applicant will attach the requested documentation in JustGrants. Research and Evaluation Independence and Integrity Statement If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide . Memorandum of Understanding (if applicable) For disparate jurisdictions, an MOU that identifies which jurisdiction will serve as the applicant or fiscal agent for joint funds must be completed and signed by the authorized representative for each participating jurisdiction. See the Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds section and the JAG FAQs for more information. A sample MOU is also available. OJP will not deny an application for an FY 2023 award if the recipient does not submit a properly executed MOU by the application deadline, but the award recipient will not be able to access award funds (and its award will include a condition that withholds funds) until it submits the properly executed MOU. Certifications and Assurances by the Chief Executive of the Applicant Government A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government (e.g., the mayor) properly executes, and submits, the “Certifications and Assurances by the Chief Executive of the Applicant Government” attached in the section above entitled “Other Program Requirements.” The most up-to-date certification form can be found at: https:// bja.ojp.gov/doc/fy-23-local-jag-ce-certification.pdf. Disclosure and Assurances Page 27 of 38 O-BJA-2023-171790 Page 152 of 539 The applicant will address the following disclosures and assurances. Disclosure of Lobbying Activities Complete and submit the SF-LLL in Grants.gov . Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information. DOJ Certified Standard Assurances Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure of Duplication in Cost Items Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information. DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide  for additional information. Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance; financial instability; management system or other internal control deficiencies; noncompliance with award terms and conditions on prior awards, or is otherwise not responsible. See the OJP Grant Application Resource Guide  additional information.  How to Apply Registration : Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete. Submission: Applications must be submitted to DOJ electronically through a two-step Page 28 of 38 O-BJA-2023-171790 Page 153 of 539 process via Grants.gov and JustGrants. Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants. Step 2: The applicant must then submit the full application including attachments in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline. Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted. Submit the complete application package in JustGrants at least 24 – 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component. Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants. For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist . Submission Dates and Time The SF-424 and the SF-LLL must be submitted in Grants.gov by 8/24/2023 8:59 PM,  ET. The full application must be submitted in JustGrants by 8/31/2023 8:59 PM, ET. OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient Page 29 of 38 O-BJA-2023-171790 Page 154 of 539 time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission. Experiencing Unforeseen Technical Issues Preventing Submission of an Application OJP will only consider a request to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission. If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason, applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support. Experiencing wait times for phone support does not relieve the applicant of the responsibility of getting a tracking number. An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number: SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday from 8 a.m. to 8 p.m. ET at 866-606-8220. Grants.gov - contact the Grants.gov Customer Support Hotline,  24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov . JustGrants - contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175, Monday – Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET. If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline. If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the JustGrants deadline to request approval to submit after the deadline. Waiver requests sent to the OJP Response Center must - describe the technical difficulties experienced, include a timeline of the applicant's submission efforts (e.g., date and time the Page 30 of 38 O-BJA-2023-171790 Page 155 of 539   error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded), include an attachment of the complete grant application and all the required documentation and materials, include the applicant's Unique Entity Identifier (UEI), and include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue. OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant that does not provide documentation of a technical issue or that does not submit a waiver request within the required time period will be denied. For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide . Application Review Information Review Process OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. See the OJP Grant Application Resource Guide for information on the application review process for this solicitation. Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant entity. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant entity is listed in SAM as excluded from receiving a federal award. In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS). Important note on FAPIIS: An applicant may review and comment on any information about its organization that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant entity. Page 31 of 38 O-BJA-2023-171790 Page 156 of 539     Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and BJA recommendations, but also other factors as indicated in this section. Federal Award Administration Information Federal Award Notices Generally, award notifications are made by the end of the current Federal fiscal year, September 30th. See the OJP Grant Application Resource Guide for information on award notifications and instructions. Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide. Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information. General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data. Required reports - Award recipients typically must submit quarterly financial reports, quarterly performance measurement reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.) Specific reporting requirements by category are listed below: Page 32 of 38 O-BJA-2023-171790 Page 157 of 539 Category 1 — Eligible Allocation Amounts of Less than $25,000 Recipients must submit: Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have been obligated and expended) through OJP’s JustGrants system. Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report through BJA’s PMT. Please note that as soon as all project activity has concluded, that report may be marked final. An annual performance report and final progress report through OJP’s JustGrants. If all project activity has concluded at the time the first annual performance report is submitted, that report may be marked final. If applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Category 2 — Eligible Allocation Amounts of $25,000 or More Recipients must submit: Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have been obligated and expended) through OJP’s JustGrants system. Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report (at any time once all project activity has concluded) through BJA’s PMT. Semi-annual performance reports and a final performance report (at any time once all project activity has concluded) through OJP’s JustGrants. If applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data. Federal Awarding Agency Contact(s) For OJP contact(s), and contact information for Grants.gov and JustGrants, see the solicitation cover page. Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy A ct (5 U.S.C. §§ 552 and 5 U.S.C. 552a).  Page 33 of 38 O-BJA-2023-171790 Page 158 of 539 Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP. Page 34 of 38 O-BJA-2023-171790 Page 159 of 539   Application Checklist BJA FY 23 Edward Byrne Memorial Justice Assistance Grant Formula Program - Local Solicitation This application checklist has been created as an aid in developing an application. For more information, reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist . Pre-Application Before Registering in Grants.gov: Acquire or renew your Entity’s System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide ) Register in Grants.gov Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide ) Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide ) Find the Funding Opportunity Search for the funding opportunity in Grants.gov using the opportunity number, assistance listing number, or keyword(s) Select the correct Competition ID Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.ojp.gov/funding/financialguidedoj/iii-postaward- requirements#6g3y8 (see OJP Grant Application Resource Guide ) Review the Overview of Post-Award Legal Requirements Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards” in the OJP Funding Resource Center . Review the Scope Requirement The federal amount requested is within the allowable limit. See https://bja.ojp.gov/ program/jag/fy-2023-allocations . Review Eligibility Requirement: Review the Eligibility section on the cover page and Page 35 of 38 O-BJA-2023-171790 Page 160 of 539 Eligibility Information section in the solicitation. Application Step 1 Submit the SF-424 and SF-LLL in Grants.gov In Section 8F of the SF-424, include the name and contact information of the individual who will complete the application in JustGrants and the SF-LLL in Grants.gov Submit Intergovernmental Review (if applicable) Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov , receive four (4) Grants.gov email notifications: a submission receipt a validation receipt a grantor agency retrieval receipt an agency tracking number assignment If no Grants.gov receipt and validation email is received, or if error notifications are received: Contact BJA or Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support , or support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide ) Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions. Proceed to Application Step 2 and complete application in JustGrants Application Step 2 Submit the following information in JustGrants Application Components Standard Applicant information (SF-424 information from Grants.gov) Proposal Abstract Proposal Narrative Budget and Associated Documentation Budget Worksheet and Narrative (attachment) Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide) Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide) Additional Application Components Research and Evaluation Independence and Integrity (see OJP Grant Application Page 36 of 38 O-BJA-2023-171790 Page 161 of 539   Resource Guide) Memorandum of Understanding (if applicable) FY23 JAG - Certifications and Assurances by the Chief Executive of the Applicant Government Disclosures and Assurances Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide ) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing (see OJP Grant Application Resource Guide ) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide ) Review, Certify and Submit Application in JustGrants Any validation errors will immediately display on screen after submission. Correct validation errors, if necessary, and then return to the “Certify and Submit” screen to submit the application. Access the Application Submission Validation Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to submission. Once the application is submitted and validated, a confirmation message will appear at the top of the page. Users will also receive a notification in the “bell” alerts confirming submission. If no JustGrants application submission confirmation email or validation is received, or if error notification is received: Contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov regarding technical difficulties. See the OJP Grant Application Resource Guide for additional information. Standard Solicitation Resources OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants in preparing and submitting applications for OJP funding. DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of DOJ awards. This guide serves as a starting point for all award recipients and subrecipients of DOJ grants and cooperative agreements in ensuring the effective day- to-day management of awards. Page 37 of 38 O-BJA-2023-171790 Page 162 of 539 JustGrants Resources Website is an entryway into information about JustGrants and the grants management system itself. Through this portal both award recipients and applicants can access training resource and user support options, find frequently asked questions and sign-up for the JustGrants Update e-newsletter. JustGrants Application Submission Training Page offers helpful information and resources on the application process. This training page includes e-learning videos, reference guides, checklists and other resources to help applicants complete an application. Virtual Q&A Sessions are advertised here and provide opportunities for users to receive topic-specific training, direct technical assistance, and support on JustGrants system functionality. Page 38 of 38 O-BJA-2023-171790 Page 163 of 539 Staff Report TO: City Council FROM: Kylie Tillema, Deputy Fire Marshal DATE December 5, 2023 SUBJECT: Fiscal Year 2022-2023 Health and Safety Code (HSC) 13146.4 Annual Inspection Report Description Annual Inspection Report of Certain Occupancies Pursuant to Sections HSC 13146.2 and 13146.3, mandated inspections. Background and Analysis: In 2018, California Health and Safety Code Section 13146.4 was added by Senate Bill 1205 (SB1205) and became effective January 1, 2019. Section 13146.4 requires all fire departments that provide fire protection services, to report annually to their administering authority on their compliance with Health and Safety Code Sections 13146.2 and 13146.3. Sections 13146.2 and 13146.3 require annual inspections of every building used as a public or private school (used by more than 6 persons for educational purpose through the 12th grade), hotel, motel, lodging house, apartment house (3 units or more) and certain residential care facilities for compliance with building standards. During the time period of July 1, 2022, to June 30, 2023, the Fire Department identified twelve Group E and seventy Group R occupancies, buildings, structures and/or facilities in the City of Beaumont and completed 100% of the annual inspections at the identified occupancies, buildings, structures and/or facilities. The Fire Department will continue to assess, with the assistance of City staff, the existing building stock and new development within the City in an effort to ensure that all applicable Group E and R buildings, structures and/or facilities receive an annual inspection in accordance with SB1205. Fiscal Impact: The cost to prepare this staff report is approximately $75. Page 164 of 539 Recommended Action: Receive and file. Attachments: A. FY 2022/2023 HSC 13146.4 Annual Inspection Report B. Senate Bill 1205 Text Page 165 of 539 FY 2022/2023 HSC 13146.4 ANNUAL INSPECTION LIST CITY OF BEAUMONT R‐1 OCCUPANCIES NAME HOUSE_NO DIR STREET SUFFIX CITY ZIP MOUNTAIN VIEW MOTEL 1430 E 6TH ST BEAUMONT 92223 RODEWAY INN 1265 E 6TH ST BEAUMONT 92223 AMERICA'S BEST VALUE INN 625 E 5TH ST BEAUMONT 92223 MOTEL 6 480 E 5TH ST BEAUMONT 92223 HOLIDAY INN EXPRESS & SUITES 1864 OAK VALLEY VILLAGE CIR BEAUMONT 92223 R‐2 OCCUPANCIES NAME HOUSE_NO DIR STREET SUFFIX CITY ZIP MULTIPLEX 582 E 5TH ST BEAUMONT 92223 MULTIPLEX 600 E 5TH ST BEAUMONT 92223 URP REHAB 210 E 6TH ST BEAUMONT 92223 MULTIPLEX 845 E 6TH ST BEAUMONT 92223 MULTIPLEX 1498 E 6TH ST BEAUMONT 92223 MULTIPLEX 800‐804 E 6TH ST BEAUMONT 92223 MULTIPLEX 231 E 7TH ST BEAUMONT 92223 MULTIPLEX 885 E 7TH ST BEAUMONT 92223 MULTIPLEX 1315 E 7TH ST BEAUMONT 92223 MULTIPLEX 1321 E 7TH ST BEAUMONT 92223 MULTIPLEX 552‐582 E 7TH ST BEAUMONT 92223 MULTIPLEX 1198 E 8TH ST BEAUMONT 92223 MULTIPLEX 1215 E 8TH ST BEAUMONT 92223 MULTIPLEX 1377 E 8TH ST BEAUMONT 92223 MULTIPLEX 452 E 9TH ST BEAUMONT 92223 MULTIPLEX 952 E 10TH ST BEAUMONT 92223 MT VIEW APTS 488 E 15TH ST BEAUMONT 92223 MULTIPLEX 703 ALLEGHENY BEAUMONT 92223 SYCAMORE SQUARE APTS 799 ALLEGHENY ST BEAUMONT 92223 MULTIPLEX 645 AMERICAN AVE BEAUMONT 92223 MULTIPLEX 655 AMERICAN AVE BEAUMONT 92223 MULTIPLEX 695 BEAUMONT AVE BEAUMONT 92223 MULTIPLEX 714‐720 BEAUMONT AVE BEAUMONT 92223 MULTIPLEX 753‐763 CALIFORNIA AVE BEAUMONT 92223 MULTIPLEX 905 CHERRY AVE BEAUMONT 92223 CHERRYWOOD APTS 951 CHERRY AVE BEAUMONT 92223 MULTIPLEX 825‐829 CHERRY AVE BEAUMONT 92223 MULTIPLEX 841‐845 CHERRY AVE BEAUMONT 92223 MULTIPLEX 847‐851 CHERRY AVE BEAUMONT 92223 MULTIPLEX 726 CHESTNUT AVE BEAUMONT 92223 MULTIPLEX 738 CHESTNUT AVE BEAUMONT 92223 MULTIPLEX 747 CHESTNUT AVE BEAUMONT 92223 ORCHARD PARK APTS 423 E COUGAR WAY BEAUMONT 92223 MULTIPLEX 520 EDGAR AVE BEAUMONT 92223 MULTIPLEX 1026 EDGAR AVE BEAUMONT 92223 MULTIPLEX 1038 EDGAR ST BEAUMONT 92223 EDGAR AVE APTS 681‐699 EDGAR AVE BEAUMONT 92223 MULTIPLEX 870 EUCLID AVE BEAUMONT 92223 MULTIPLEX 629‐635,641‐647 EUCLID AVE BEAUMONT 92223 MULTIPLEX 671 ILLINOIS AVE BEAUMONT 92223 MULTIPLEX 683 ILLINOIS BEAUMONT 92223 LIBERTY VILLAGE APTS 735 ILLINOIS AVE BEAUMONT 92223 MULTIPLEX 677 MAGNOLIA AVE BEAUMONT 92223 MULTIPLEX 838 MAGNOLIA AVE BEAUMONT 92223 MULTIPLEX 851‐857 MAGNOLIA AVE BEAUMONT 92223 Page 166 of 539 FY 2020/2021 HSC 13146.4 ANNUAL INSPECTION LIST MULTIPLEX 826 MAPLE AVE BEAUMONT 92223 MULTIPLEX 1086 MAPLE AVE BEAUMONT 92223 MULTIPLEX 630 MASSACHUSETTS AVE BEAUMONT 92223 MULTIPLEX 695 MASSACHUSETTS AVE BEAUMONT 92223 MULTIPLEX 490 MICHIGAN AVE BEAUMONT 92223 MULTIPLEX 725 MICHIGAN AVE BEAUMONT 92223 PINE TREE APTS 798 MICHIGAN AVE BEAUMONT 92223 MULTIPLEX 1451 MICHIGAN AVE BEAUMONT 92223 MULTIPLEX 638,640,642,644,646,650 MICHIGAN AVE BEAUMONT 92223 MULTIPLEX 885 ORANGE AVE BEAUMONT 92223 MULTIPLEX 673 PALM AVE BEAUMONT 92223 MULTIPLEX 651 PENNSYLVANIA AVE BEAUMONT 92223 MULTIPLEX 690 PENNSYLVANIA AVE BEAUMONT 92223 BEAUMONT TERRACE APTS 752 PENNSYLVANIA AVE BEAUMONT 92223 CAPE VILLA APTS 800 PENNSYLVANIA AVE BEAUMONT 92223 MULTIPLEX 878 PENNSYLVANIA AVE BEAUMONT 92223 MULTIPLEX 864 WELLWOOD AVE BEAUMONT 92223 MULTIPLEX 876 WELLWOOD AVE BEAUMONT 92223 MULTIPLEX 884 WELLWOOD AVE BEAUMONT 92223 NOBLE CREEK APTS 755 XENIA ST BEAUMONT 92223 E OCCUPANCIES NAME HOUSE_NO DIR STREET SUFFIX CITY ZIP GLEN VIEW HIGH SCHOOL 939 E 10TH ST BEAUMONT 92223 SUNDANCE ELEMENTARY SCHOOL 1520 E 8TH ST BEAUMONT 92223 BROOKSIDE ELEMENTARY SCHOOL 38755 BROOKSIDE AVE BEAUMONT 92223 ANNA M. HAUSE ELEMENTARY SCHOOL 1015 CARNATION LN BEAUMONT 92223 TOURNAMENT HILLS ELEMENTARY SCHOOL 36611 CHAMPIONS DR BEAUMONT 92223 SAN GORGONIO MIDDLE SCHOOL 1591 CHERRY AVE BEAUMONT 92223 BEAUMONT HIGH SCHOOL 39139 CHERRY VALLEY BLVD BEAUMONT 92223 THREE RINGS RANCH ELEMENTARY SCHOOL 1040 CLAIBORNE AVE BEAUMONT 92223 MOUNTAIN VIEW MIDDLE SCHOOL 200 COUGAR WAY BEAUMONT 92223 STARLIGHT ELEMENTARY SCHOOL 1510 COUGAR WAY BEAUMONT 92223 PALM ELEMENTARY SCHOOL 751 PALM AVE BEAUMONT 92223 HIGHLAND ACADEMY CHARTER SCHOOL 715 WELLWOOD AVE BEAUMONT 92223 Page 2 Page 167 of 539 Senate Bill No. 1205 CHAPTER 854 An act to add Section 13146.4 to the Health and Safety Code, relating to fire protection. [Approved by Governor September 27, 2018. Filed with Secretary of State September 27, 2018.] legislative counsel’s digest SB 1205, Hill. Fire protection services: inspections: compliance reporting. Existing law requires the chief of any city or county fire department or district providing fire protection services and his or her authorized representatives to inspect every building used as a public or private school within his or her jurisdiction, for the purpose of enforcing specified building standards, not less than once each year, as provided. Existing law requires every city or county fire department or district providing fire protection services that is required to enforce specified building standards to annually inspect certain structures, including hotels, motels, lodging houses, and apartment houses, for compliance with building standards, as provided. This bill would require every city or county fire department, city and county fire department, or district required to perform the above-described inspections to report annually to its administering authority, as defined, on the department’s or district’s compliance with the above-described inspection requirements, as provided. The bill would require the administering authority to acknowledge receipt of the report in a resolution or a similar formal document. To the extent this bill would expand the responsibility of a local agency, the bill would create a state-mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above. The people of the State of California do enact as follows: SECTION 1. Section 13146.4 is added to the Health and Safety Code, to read: 13146.4. (a)  Every city or county fire department, city and county fire department, or district required to perform an annual inspection pursuant 93 STATE OF CALIFORNIA AUTHENTICATED ELECTRONIC LEGAL MATERIAL Page 168 of 539 to Sections 13146.2 and 13146.3 shall report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3. (b)  The report made pursuant to subdivision (a) shall occur when the administering authority discusses its annual budget, or at another time determined by the administering authority. (c)  The administering authority shall acknowledge receipt of the report made pursuant to subdivision (a) in a resolution or a similar formal document. (d)  For purposes of this section, “administering authority” means a city council, county board of supervisors, or district board, as the case may be. SEC. 2. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code. O 93 — 2 —Ch. 854 Page 169 of 539 Staff Report TO: City Council FROM: Christina Taylor, Deputy City Manager DATE December 5, 2023 SUBJECT: Public Hearing to Award of Fiscal Year 2024-25 Community Development Block Grant (CDBG) Funds Description Annual review of applications and award of CDBG funding for the upcoming fiscal year. Background and Analysis: Each year the City receives Community Development Block Grant (CDBG) funds for expenditure in the City of Beaumont. The amount estimated for this year for all programs is $181,533. The City can award a maximum of 15% or $25,335 to non -profit groups. In previous years, the City has utilized the 15% to fund non-profit requests and reserve the remaining funding for City and neighborhood improvement projects. This year, as in previous years, the minimum CDBG award for an individual program is $10,000 for the County to act as the program administrator. Applications for CDBG project funding are divided into two sections. The first section is public, non-profit programs and the second section is public improvement projects. City Council approval is to authorize the preparation and submittal of the County of Riverside Community Development Block Grant Program Application to the County of Riverside. Non-profit Public Programs Staff received three requests from non-profit organizations for CDBG funding of public programs: Boys & Girls Club of the San Gorgonio Pass - $35,000 This proposal requests funding for the Boys & Girls Club Camp Kids program. The program consists of Summer Camp, Thanksgiving Camp, Winter Camp and Spring Camp programs. The programs will be provided at Brookside Elementary and Sundance Elementary. Funds would be applied to scholarships for families that cannot afford the full cost of the programs. BGCSGP has also submitted an application to the County for funding which, if awarded, allows the County to handle all reporting requirements. Page 170 of 539 Faith in Action of San Gorgonio Pass - $51,098.30 This proposal requests funding for addressing homelessness issues in the San Gorgonio Pass. The specific services which will be provided are assistance with Section 8 voucher applications, enrollment in benefit programs, assistance with job appli cations and life skills training among other services. The services will be provided to Beaumont residents at the existing Banning navigation center located at 66 S. San Gorgonio Ave. #6. Voices for Children - $10,000 This proposal requests funding to expand the existing Court Appointed Special Advocate (CASA) program serving Riverside County. CASA currently operates out of offices in Riverside, Temecula and Palm Desert. The CASA volunteers spend 10 -15 hours a month with their assigned child(ren) including attending case meetings, court dates, and communicating with the child’s support network. The requested funds will serve 5 children in Beaumont. Public Improvement Projects Staff has prepared one eligible project application for the 2024-2025 CDBG program year. A copy of the application is attached for your review. Pedestrian Safety Project - $156,533 The proposed Pedestrian Safety Project is ongoing and includes any combination of installing sidewalk, curb and gutter where none currently exists or repairing or replacing sidewalk areas in disrepair. This funding will be coupled with other funding City Council has allocated through the Capital Improvement Program from previous CDBG funding cycles. A map showing the project area is attached. Through the 2019-2024 Consolidated Plan process, City Council approved the City’s funding priorities as follows:  Infrastructure Improvements  Recreation Improvements  Youth and afterschool programs  Support Services – Homeless, veterans and special needs Staff has reviewed the applications for completeness, to ensure that the proposals meet the City’s funding priorities and provide CDBG eligible services. Each of the proposed applications meets these criteria and each proposal is also seeking funding from other cities and/or Riverside County. Page 171 of 539 The Notice of Funding Availability was published in the newspaper and on the City’s website beginning October 3, 2023. The application period remained open for a minimum of thirty days as required by the CDBG program. Fiscal Impact: The cost to prepare this staff report is approximately $150. Projects and staff time to prepare documents and agreements are reimbursable through the CDBG program. Recommended Action: Hold a public hearing; and Approve and authorize staff to submit a CDBG application for the City of Beaumont Pedestrian Safety Project and give authority to the City Manager to reduce or increase the amount funded to the projects based on the final amount of funding available to the City of Beaumont; and Approve and authorize staff to submit a CDBG application for the Boys & Girls Club of the San Gorgonio Pass program request in the amount of $25,000 subject to the conditions of the CDBG program as provided by Riverside County EDA. Attachments: A. BGCSGP Application B. Faith in Action of San Gorgonio Pass Application C. Voices for Children Application D. City of Beaumont Application E. Proof of Publication Page 172 of 539 Page 173 of 539 Page 174 of 539 Page 175 of 539 Page 176 of 539 Page 177 of 539 Page 178 of 539 Page 179 of 539 Page 180 of 539 Page 181 of 539 Page 182 of 539 Page 183 of 539 Page 184 of 539 Page 185 of 539 Page 186 of 539 Page 187 of 539 Page 188 of 539 Page 189 of 539 Page 190 of 539 Page 191 of 539 Page 192 of 539 Page 193 of 539 Page 194 of 539 Page 195 of 539 Page 196 of 539 Page 197 of 539 Page 198 of 539 Page 199 of 539 Page 200 of 539 Page 201 of 539 Page 202 of 539 Page 203 of 539 A Shared Commitment tkatunont Unified Sciwol District EDO-C� BEAUMONT UNIFIED SCHOOL DISTRICT O VENDOR AGREEMENT ® OVER $5000 0 UNDER $5000 THIS AGREEMENT is made effective on May 24, 2023 (date) by and between Boys & Girls Club of the San Gorgonio Pass hereafter called "VENDOR," and Beaumont Unified School DISTRICT, hereafter called "DISTRICT." NOW, THEREFORE, the Parties agree as follows: I. VENDOR SERVICES and/or PRODUCTS: In consultation and cooperation with the DISTRICT, the VENDOR shall provide the services and/or products consistent with generally acceptable industry standards or better. The Services and/or Products are described in further detail: X In the VENDOR's Proposal and/or Scope of Work and/or Quote (attached). Purpose: An agreement to provide comprehensive before and after -school programming at Anna Hause Elementary, Brookside Elementary, Palm Innovation Academy, Starlight Elementary. Sundance Elementary, Three Rings Ranch Elementary, Tournament Hills Elementary, Smmnenvind Trails School, Mountain View Middle School and San Gorgonio Middle • School for the 2023-2024 school year. Any attachment is hereby incorporated into this Agreement and made a part of it. In the event of any conflict between the language in this Agreement and any attachment incorporated herein, the language in this Agreement will govern and take precedence over any attachment. No services and/or products can be provided without a fully executed agreement and DISTRICT approved insurance. 2. INDEPENDENT CONTRACTOR: The VENDOR is an independent contractor and will perform the Services as an independent contractor and not as an employee of the DISTRICT. Accordingly, nothing in this Agreement shall be construed as establishing a relationship of employer and employee, or principal and agent, between the DISTRICT and the VENDOR or between the DISTRICT and any of VENDOR'S agents or employees. VENDOR is solely responsible for its own acts and the acts of any of its agents or employees as they relate to any Services provided. VENDOR and its agents and employees shall not be entitled to any rights and or privileges of the DISTRICT's employees, including but not limited to, permanent status, health insurance benefits, sick leave, paid vacation, or any other employee benefit. Each party acknowledges that the VENDOR is not an employee for state or federal tax purposes and that thc DISTRICT will not withhold federal or state income tax deductions from payments made to VENDOR under this Agreement. VENDOR must provide DISTRICT with his/her Social Security Number or Taxpayer ID number. DISTRICT will provide VENDOR and thc Internal Revenue Service ("IRS") with a statement of earnings at the conclusion of each calendar year as required by the IRS. a. The DISTRICT will prepare and furnish to the VENDOR upon request such existing information as is reasonably necessary for the performance of Services by the VENDOR. The VENDOR shall provide its own equipment, vehicle, materials, 'supplies, food, incidentals; tools, etc., which may be required for the proper performance of this Agreement. Each party shall cooperate with the other party. Vendor Agreement Revised 11-05-2019 tdb) Beau nont USD Legal Counsel ASM Reviewed 04-10-2019 / Keenan Reviewed 04-25-2019 Page 204 of 539