HomeMy Public PortalAbout04.07.2015 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, April 7, 2015
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the March 17, 2015 Special Council Meeting
B. Minutes of the March 17, 2015 Regular Council Meeting
V. CONSENT AGENDA
A. Accept 2014 Annual Report
B. Approve Temporary On -Sale Liquor License to Wildlife Rehabilitation Center on August 8, 2015
at 3000 Hamel Road
C. Approve Eagle Scout Project at Hamel Legion Park
D. Approve Grounds Services Agreement with the Hamel Athletic Club
E. Award Contract for the Park at Fields of Medina Site Work to Sunram Construction, Inc. and
Allocate Additional Park Dedication Funds for the Project
F. Approve Sport Court Purchase for the Park at Fields of Medina
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATION
A. Elm Creek Watershed Management Commission Annual Update
VIII. OLD BUSINESS
A. Resolution Granting Extension of Time to Submit Final Plat for Woods of Medina Amending
Resolution 2014-04
IX. NEW BUSINESS
A. Puptown — Conditional Use Permit (CUP) Amendment — 810 Tower Drive
B. Jeff and Shirley Varney — Conditional Use Permit (CUP) for Construction of a Storage Building —
3985 County Road 19
C. Well No. 8 Test Well
1. Test Well Drilling Services Agreement with Mark J.Traut Wells, Inc.
X. CITY ADMINISTRATOR REPORT
A. Annual Park Tour — May 20, 2015 at 5:30 PM
B. Townline Road Project
XI. MAYOR & CITY COUNCIL REPORTS
XII. APPROVAL TO PAY BILLS
XIII. ADJOURN
Posted 4/03/2015 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: April 2, 2015
DATE OF MEETING: April 7, 2015
SUBJECT: City Council Meeting Report
V. CONSENT
A. Accept 2014 Annual Report — The 2014 Annual Report has been completed. Staff
recommends Council acceptance of the report.
See attached annual report.
B. Approve Temporary On -Sale Liquor License to Wildlife Rehabilitation Center on August
8, 2015 at 3000 Hamel Road — All paperwork and fees are in order. Staff recommends
approval.
No attachments for this item.
C. Approve Eagle Scout Project at Hamel Legion Park — The Park Commission has
reviewed this project in detail and recommends approval for the Eagle Scout to add
concrete slabs for the bleachers at the Paul Fortin Memorial Field, move the "Paul Fortin
Field" monument to a more visible location, replace the flag pole, create dugout
maintenance signs and help with field maintenance. Staff recommends approval.
See attached memo and minutes.
D. Approve Grounds and Services Agreement with the Hamel Athletic Club — The Hamel
Athletic Club (HAC) will not be using the Paul Fortin Memorial Field so this field was
removed from the contract. The city currently has four other groups renting out this field.
At the request of HAC, new language was added to the contract to give HAC first right to
use the batting cages that they donated during their games and practices. Staff
recommends approval of this agreement.
See attached agreement.
E. Award Contract for the Park at Fields of Medina Site Work to Sunram Construction, Inc.
and Allocate Additional Park Dedication Funds for the Project — The city received 6 bids
for the site work and recommends going with the low bid Sunram Construction, Inc. Staff
also recommends allocating an additional $125,000 from the Park Dedication Fund to
complete this project.
See attached memos and bid tabulation.
F. Approve Sport Court Purchase for the Park at Fields of Medina — The Park Commission
heavily researched Sport Court surfaces vs. conventional asphalt surfaces back in 2013
and has recommended putting a Sport Court surface at the new Park at Fields of Medina.
Sunram Construction will be pouring the concrete base for the site and installing the
fencing. Staff recommends approval of the purchase of the Sport Court surface and nets.
See attached estimate.
VII. PRESENTATION
A. Elm Creek Watershed Management Commission Annual Update — Commissioner
Elizabeth Weir will provide an update to the City Council.
See attached memo.
VIII. OLD BUSINESS
A. Resolution Granting Extension of Time to Submit Final Plat for Woods of Medina
Amending Resolution 2014-04 — Jeff Pederson and 4412 JKP LLC (collectively, the
"Applicant") has requested an additional extension to meet the terms and conditions of
preliminary plat approval. This item is not on the consent agenda because Jeff Pederson
will need to recuse himself prior to approving the resolution.
See attached resolution.
Recommended Motion: Adopt resolution granting extension of time to submit final
plat for Woods of Medina amending resolution 2014-04
IX. NEW BUSINESS
A. Puptown — CUP Amendment — 810 Tower Drive — Puptown, LLC has requested an
amendment to their existing Conditional Use Permit (CUP) at 810 Tower Drive. The
applicant has operated a dog boarding/daycare facility at the subject site since 2011. At
the time the CUP was granted in 2011, the City Council included a condition that no
more than 60 dogs be located at the property at any given time. The applicant has
requested that this condition be amended so that 90 dogs be permitted for daycare
services and 70 for overnight boarding.
See attached staff report.
Potential Motion: Move to direct staff to prepare a resolution approving the
Conditional Use Permit based upon the findings noted in the staff report and
subject to conditions recommended by the Planning Commission.
B. Jeff & Shirley Varney — CUP for Construction of Storage Building — 3985 Co Rd 19 —
Jeffrey and Shirley Varney have requested a conditional use permit (CUP) to construct a
storage building approximately 10,080 sq. ft. on their property at 3985 County Road 19.
Section 825.19 states that parcels 5 acres or greater may have up to two accessory
structures for an aggregate total of 5,000 sq. ft. in size with a building permit. Additional
accessory buildings and square footage is permitted on parcels over 5 acres in size via a
CUP. The purpose of a CUP is to allow the City Council to impose conditions on the use
which it considers necessary to protect the public health, safety and welfare. The subject
property is located at the southwest corner of County Roads 11 and 19. The Varney's
operate a farming operation on the subject property and do not have an existing
2
conditional use permit for the square footage or number of buildings on -site. The subject
property is zoned RR-UR, Rural Residential -Urban Reserve and is guided in the
Comprehensive Plan as Developing -Post 2030. The applicant has stated that the
proposed building will be used for storage of farm equipment, protecting loads of hay
from the weather, and storing the hay/harvest.
See attached staff report.
Potential Motion: Move to direct staff to prepare a resolution approving the
Conditional Use Permit based upon the findings described in the staff report,
and subject to the conditions noted in the report.
C. Well No. 8 Test Well — Tom Roushar took over the Well No.8 project after the staff
member from WSB who developed the specifications left the firm. Tom reviewed the
specifications and found them to be acceptable. However, he did not research the static
and pumping water levels listed in the specifications prior to release for bids. During the
bidding process, WSB discovered that they were markedly different than those of Well
No. 5. At that point, we made the decision to cancel the Well No. 8 bidding process and
recommended that a test well be drilled and a pumping test conducted to confirm the
design of Well No.8.
See attached memo and agreement.
Recommended Motion: Accept the low quote for the Test Well for Future
Well No. 8 from Mark J. Traut Wells, Inc. and approve the agreement
between the City of Medina and Mark J. Traut Wells, Inc.
X. CITY ADMINISTRATOR REPORT
A. Annual Park Tour — May 20, 2015 at 5:30 p.m. — Staff is asking Council if they would
like to attend the annual park tour. If a majority of the City Council will be attending,
then staff recommends Council call for a special meeting.
No attachments for this item.
Recommended Motion: A motion to call for a special City Council meeting
for the annual park tour on May 20, 2015 at 5:30 p.m.
B. Townline Road Project — Public Works Director Steve Scherer will provide an update.
XII. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003069E-003093 for $53,480.61,
order check numbers 42632-42694 for $186,246.62, and payroll EFT 506297-506322 for
$45,196.84.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF
MARCH 17, 2015
The City Council of Medina, Minnesota met in special session on March 17, 2015 at 6:00
p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Anderson, Cousineau, Martin, Pederson
Members absent: Mitchell
Also present: City Attorney Ron Batty, City Administrator Scott Johnson, City
Planner Dusty Finke, Public Works Director Steve Scherer, and Public Safety Director
Ed Belland.
II. Emergency Incident Response Training
Public Safety Director Ed Belland provided a presentation on Medina Security Training
for an active shooter event. Chief Belland provided information on how to respond to the
event, information on actions individuals can take, and reviewed the emergency
evacuation plan for City Hall.
III. Open Meeting Law Training — Attorney Ron Batty
City Attorney Ron Batty provided a presentation on the Minnesota Open Meeting Law.
The presentation was followed by discussion/questions on possible scenarios and the
appropriate responses.
Adjournment
Pederson closed the meeting at 6:52 p.m.
Jeff Pederson, Acting Mayor
Attest:
Scott Johnson, City Administrator -Clerk
Medina City Council Special Meeting Minutes 1
March 17, 2015
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 17, 2015
4
5 The City Council of Medina, Minnesota met in regular session on March 17, 2015 at 7:00
6 p.m. in the City Hall Chambers. Acting Mayor Pederson presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, and Martin.
11
12 Members absent: Mitchell.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief
16 of Police Ed Belland.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:01 p.m.)
24
25 A. Approval of the March 3, 2015 Regular City Council Meeting Minutes
26 It was noted on page four, line five, it should state, "...49 40 acres..." On page four, line
27 26, it should state, "...arc loving loves..." On page four, line 48, it should state, "...stated
28 that he is appreciative to the fact appreciates that the developer is responsive..." On
29 page five, line 39, it should state, "...Road and confirmed asked and received
30 confirmation that the main road..." On page five, line 40, it should state, "She asked for
31 comparison ratios comparisons in the amount of public road for this plan..." On page
32 six, line seven, it should state, "...and whether that the trail would connect to Baker
33 Park..." On page six, line 36, it should state, "...comments and alternative plans from
34 the residents along Deerhill Road acknowledging that those the plans were latc just
35 received." On page seven, line 34, it should state, "...stated that the idea of a restored
36 restoration of prairie..." On page seven, line 12, it should state, "...moves along as this
37 would-be the applicant is requesting a density bonus of 190 percent." On page eight,
38 line 16, it should state, "...concept Comprehensive Plan identifies existing and future
39 connections of roadways public roads." On page eight, between lines 8 and 16, the
40 following sentence should be added, "Anderson stated that for public reasons there must
41 be an emergency entrance and exit utilizing Deerhill Road." On page eight, line 20, it
42 should state, "...would be necessary although it is not what she would prefer."
43
44 Moved by Anderson, seconded by Cousineau, to approve the March 3, 2015 regular City
45 Council meeting minutes as amended. Motion passed unanimously.
46
47 V. CONSENT AGENDA (7:07 p.m.)
48
49 A. Approve Temporary On -Sale Liquor License and Raffle, Bingo, and Pull-
50 Tab Permit to/at Church of St. Anne for August 23, 2015
51 B. Accept 2015 Road Material and Equipment Bids
Medina City Council Meeting Minutes 1
March 17, 2015
1 C. Resolution No. 2015-24 Accepting Resignation of Peter Rechelbacher as
2 Medina's Representative for the Minnehaha Creek Watershed District
3 D. Appoint Elizabeth Weir, 1262 Hunter Drive, as the Minnehaha Creek
4 Watershed (MCWD) Representative and as Additional Alternate Member to
5 the Pioneer Sarah Watershed
6 Moved by Cousineau, seconded by Anderson, to approve the consent agenda. Motion
7 passed unanimously.
8
9 VI. COMMENTS (7:08 p.m.)
10
11 A. Comments from Citizens on Items not on the Agenda
12 There were none.
13
14 B. Park Commission
15 Scherer reported that the Park Commission will meet the following night. He noted that
16 a bid opening for the park at Fields of Medina on April 2, 2015 and advised that the item
17 will come before the Council on April 7th. He stated that the Commission will also
18 discuss an Eagle Scout project and the park tour.
19
20 C. Planning Commission
21 White reported that the Planning Commission met the previous week to hold a public
22 hearing for a Conditional Use Permit (CUP) for the construction of a 10,000 plus square
23 foot accessory structure Urban Residential (UR) zoning district, noting that the
24 Commission did recommend unanimous approval of the request. She advised that the
25 Commission reviewed a CUP amendment request for Pup Town LLC to increase the
26 number of dogs allowed and noted that the Commission recommended unanimous
27 approval.
28
29 Cousineau asked the difference in the number of allowed dogs.
30
31 White reported that there would be an increase of 10 additional dogs during the day and
32 night.
33
34 Pederson questioned if the police have received any complaints on the facility.
35
36 Belland stated that the department has not received one complaint for the business.
37
38 White stated that she toured the facility and found it to be very clean, quiet and well run.
39 She noted that there is access for the dogs to freely move between the indoor and
40 outdoor spaces without the aid of a person.
41
42 VII. OLD BUSINESS
43
44 A. John Day Companies — Variance and Site Plan Review — 695-765 Tower
45 Drive (7:14 p.m.)
46 Finke stated that this item would usually be placed on the Consent Agenda as the
47 Council directed staff to prepare a resolution of approval at their February meeting. He
48 stated that there was direction for staff to make some amendments. He noted that the
49 applicant did have some concern with one of the conditions, specifically regarding the
50 parking arrangement. He stated that the applicant amended his request to decrease the
51 number of allowed parking spaces from 25 to 17, noting that this would also reduce the
Medina City Council Meeting Minutes 2
March 17, 2015
I needed variance. He stated that the proposed resolution has been amended to reflect
2 the changes. He stated that the applicant would like to construct additional spaces if a
3 shared parking agreement would not be needed. He stated that the applicant would be
4 willing to share the parking with the other business locations but is not interested in a
5 shared parking agreement.
6
7 Pederson stated that he would be in favor of allowing a larger number of spaces without
8 requiring a shared parking agreement, as that would still provide shared parking for the
9 other businesses the applicant owns in the area.
10
11 Finke noted that staff could easily amend the resolution to reflect the larger amount of
12 parking stalls and smaller setback. He stated that language could also be added to a
13 condition stating that the applicant shall encourage shared parking between the other
14 buildings he owns in the area.
15
16 Pederson questioned if signage would be installed at the other buildings to alert users
17 that they could park in that area.
18
19 John Day, the applicant stated that he was planning on simply using verbal
20 communication to acknowledge the shared parking available with his other buildings.
21
22 Anderson asked for clarification to the reason the shared parking agreement had been
23 suggested.
24
25 Finke stated that it seemed that the variance criteria could be better met with the
26 suggested condition for shared parking. He stated that the less formal condition also
27 attempts to address the same issue.
28
29 Pederson questioned the types of businesses currently residing in the building.
30
31 Mr. Day stated that there is an auto dealer and auto repair business in the building
32 currently.
33
34 Pederson questioned how the applicant would prevent the auto dealer from filling the
35 available parking stalls if signage is not installed.
36
37 Mr. Day stated that the auto dealer is not supposed to have outdoor storage and is not
38 supposed to be using that parking for that purpose.
39
40 Martin stated that she would support the resolution as drafted, with the 13-foot setback
41 and the reduced amount of parking, 17 stalls. She stated that under the variance
42 language she would find it hard to justify additional stalls without the shared parking
43 agreement. She stated that she would not be willing to support additional parking
44 spaces without the shared parking agreement.
45
46 Cousineau echoed the comments of Martin, noting that she would also support the 13-
47 foot setback with 17 parking stalls.
48
49 Anderson agreed that this would be a good compromise and thanked the applicant for
50 working with the City.
51
Medina City Council Meeting Minutes 3
March 17, 2015
1 Resolution No. 2015-25 Approving Variance and Site Plan Review
2 for John Day Companies to Expand the Parking Lot at 695-765
3 Tower Drive
4 Moved by Anderson, seconded by Cousineau, to adopt Resolution No. 2015-25
5 Approving the Variance and Site Plan Review for John Day Companies to Expand the
6 Parking Lot at 695-765 Tower Drive. Motion passed unanimously.
7
8 B. Ordinance No. 577 Regarding Subsurface Sewage Treatment Systems;
9 Amending Chapter 7 of the City Code (7:25 p.m.)
10 Finke stated that this information is similar to what had been discussed at the previous
11 Council meeting, noting that staff has attempted to amend the imminent health threat
12 aspect as directed by Council. He noted that the new provision would require the
13 system to stop surfacing within ten days and to be replaced within ten months.
14
15 Batty commented that there was additional language added to the end of the ordinance
16 to establish a clearer link to the nuisance ordinance.
17
18 Anderson thanked staff for adding in the ten-day period as he believed that really
19 strengthened the ordinance.
20
21 Moved by Martin, seconded by Anderson, to adopt Ordinance No. 577 Regarding
22 Subsurface Sewage Treatment Systems; Amending Chapter 7 of the City Code. Motion
23 passed unanimously.
24
25 1. Resolution No. 2015- 26 Authorizing Publication of Ordinance No.
26 577 by Title and Summary
27 Moved by Martin, seconded by Anderson, to adopt Resolution No. 2015-26 Authorizing
28 Publication of Ordinance No.577 by Title and Summary. Motion passed unanimously.
29
30 VIII. NEW BUSINESS
31
32 A. The Enclave at Brockton 5th Addition (7:29 p.m.)
33 Finke stated that the City reviewed The Enclave of Brockton in 2012, for a total of 118
34 single-family lots. He noted that since that time a number of phases, or additions, have
35 been approved and constructed. He advised that this phase would include 39 homes
36 and the approval would include the vacation of a number of easements that had
37 previously been platted to better support the layout.
38
39 Johnson advised that a public hearing would be required to vacate the easements,
40 noting that the item had been publicly noticed.
41
42 Pederson opened the public hearing at 7:32 p.m.
43
44 No comments made.
45
46 Pederson closed the public hearing at 7:32 p.m.
47
48 Paul Tibon, Lennar, stated that grading would begin this summer along with installation
49 of utilities if approved. He confirmed that sales continue to stay level and noted that they
50 have had a lot of traffic during the spring parade of homes.
51
Medina City Council Meeting Minutes 4
March 17, 2015
1 1. Resolution No. 2015-27 Granting Final Plat Approval for the Enclave
2 at Brockton 5th Addition
3 Moved by Martin, seconded by Anderson, to adopt Resolution No. 2015-27 Granting
4 Final Plat Approval for the Enclave at Brockton 5th Addition. Motion passed
5 unanimously.
6
7 2. Resolution No. 2015-28 Vacating Certain Drainage and Utility
8 Easements on Property being platted as the Enclave at Brockton 5th
9 Addition and also on Certain Lots within the Enclave at Brockton 4th
10 Addition
11 Moved by Martin, seconded by Anderson, to adopt Resolution No. 2015-28 Vacating
12 Certain Drainage and Utility Easements on Property being platted as the Enclave at
13 Brockton 5th Addition and also on Certain Lots within the Enclave at Brockton 4th
14 Addition. Motion passed unanimously.
15
16 3. Development Agreement by and between the City of Medina and
17 U.S. Home Corporation for the Enclave at Brockton 5th Addition
18 Moved by Martin, seconded by Anderson, to approve the Development Agreement by
19 and between the City of Medina and U.S. Home Corporation for the Enclave at Brockton
20 5th Addition. Motion passed unanimously.
21
22 IX. CITY ADMINISTRATOR REPORT
23
24 A. Business Forum (7:37 p.m.)
25 Johnson reported the business forum will take place on April 23, 2015 at 8:00 a.m. and
26 advised that a motion would be required to call for the special meeting.
27
28 Moved by Martin, seconded by Anderson, to call for a special Council meeting on April
29 23, 2015 at 8:00 a.m. to hold the business forum at the Medina Public Works and Police
30 facility. Motion passed unanimously.
31
32 B. Update on Tower Drive Project (7:38 p.m.)
33 Kellogg stated that staff is nearing the home stretch as plans and specifications are
34 being developed for the reconstruction of Tower Drive. He advised that bid opening will
35 occur the following week on March 25th. He noted that the next steps would be to hold
36 an assessment hearing and award the bid for the project. He proposed to advertise for
37 the assessment hearing on April 2nd for the April 21st Council meeting. He stated that
38 staff would like to mail assessment notices and an invitation for a neighborhood meeting
39 on April 3rd. He advised that the neighborhood meeting would be held on April 14th.
40
41 Batty stated that this route would advertise for the hearing before the Council actually
42 calls for the hearing.
43
44 Kellogg confirmed that the Council was comfortable with the proposed schedule.
45
46 C. Independence Beach Project (7:43 p.m.)
47 Scherer reported that he would be holding a public meeting the following night to discuss
48 the Independence Beach overlay project.
49
50 X. MAYOR & CITY COUNCIL REPORTS (7:46 p.m.)
Medina City Council Meeting Minutes 5
March 17, 2015
1 Anderson reported that he attended the Planning Commission meeting the previous
2 week.
3
4 Martin stated that she believed the Metropolitan (Met) Council was going to make some
5 amendments to their rules regarding affordable housing.
6
7 Batty stated that another city he represents has been provided updated information from
8 the Met Council.
9
10 Cousineau stated that it was her understanding that the cities that were on notice have
11 received the updated information.
12
13 Pederson stated that he and Johnson attended the Uptown Hamel meeting earlier in the
14 day and received a great presentation from the Superintendent of the Wayzata School
15 District. He stated that the Superintendent was confident that the District could support
16 any number of students from Medina. He asked to call a special work session for April
17 7th at 6:00 p.m. to discuss the fire contracts between Hamel and Loretto Fire
18 Departments.
19
20 Moved by Anderson, seconded by Cousineau, to call for a special Worksession meeting
21 to discuss the Hamel and Loretto Fire Departments on April 7th at 5:00 p.m. Motion
22 passed unanimously.
23
24 Xl. APPROVAL TO PAY THE BILLS (7:51 p.m.)
25 Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003048E-
26 003068E for $61,176.33, order check numbers 42575-42631 for $409,419.95, and
27 payroll EFT 506266-506296 for $48,914.60. Motion passed unanimously.
28
29 XII. ADJOURN
30 Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:52 p.m.
31 Motion passed unanimously.
32
33
34
35 Bob Mitchell, Mayor
36 Attest:
37
38
39 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 6
March 17, 2015
MEDINA
2014 Annual Report
Medina Addresses Rapid Growth Issues
Current Staging Plan
Reserve of Medina, Woods of Medina,
Woodland Hill Preserve: 157 units
Enclave at Brockton: 118 units
Map 6-2 MEDINA
Future Land Use Plan
Guide Plan
Rural Residential
- Agriculture
Developing -Post 2O30
Low Density Res 2.0 - 3.49 UTA
MO Medium Density Res 3.5 - 6.99 UtA
- High Density Res 7 - 30 U!A
_ Muced Use 3.5 - 6,99 UTA
_ Mixed Use - Business 7 - 45 UTA
_ Commercial
_ General Business
® Industrial Business
® Private Recreation (PREC)
_ Parks and Recreation
_ P-R - State or Regional
Open Space
_ Public Semi -Public 0 WA
"< Closed Sanitary Landfill
Right -of -Way
'rhis map is not perfectly precise.
Actual boundaries may vary, and
shcule be field vended.
Map Updated: 2-23-2012
Last Amended', May 17, 2011
Adopted' November 17, 20Og
Parcel data current as of October 2006
UTM, Zone 16N, NAD 83
Scale , 1:30,000
MEDINA
Puli[P k Public Works
....................................................................................
Pictured Above: Facilities Master Plan
Committee: Public Safety Director Ed Belland,
Resident Bob Franklin, Mayor Elizabeth Weir,
City Administrator Scott Johnson, Planning
Commissioner Bob Mitchell and Public Works
Director Steve Scherer
C T V O F
Calk
MEDINA
TABLE OF CONTENTS
Mayor's Welcome
Introduction page 3
City Council page 4
City Departments
City Administration pages 5-6
Finance Department pages 7-8
Planning Department pages 9-10
Public Works Department pages 1 1-12
Parks, Recreation, & Environment page 13
Police Department pages 14-17
Fire Departments pages 18-19
2014: A Year in Retrospect pages 20-21
2015 Goals pages 22-23
Recognizing Our Contributors page 24
Recognizing Staff, Service Providers & Election
Judges pages 25-26
Mayor's Welcome
As Medina's retiring mayor, I am honored to introduce the 2014 Annual Report of the City of Medina.
In the report, you will read of the year's accomplishments and challenges, and you will find
information regarding City services to our residents and businesses. The theme for 2014, "Medina
Addresses Rapid Growth Issues," speaks to the rapid pace of development in Medina's Northeast, where
the combination of Metropolitan Council density requirements and sewer availability, in the highly
desirable Wayzata School District, have driven brisk single-family development to the concern of
residents.
Reflecting those concerns that were shared by Council and Planning Commission colleagues, I
attended Metropolitan Council meetings for the decennial Thrive 2040 Plan that designates where
future population growth will occur and petitioned for a population projection reduction in Medina.
The Metropolitan Council listened and reduced our population projections by close to 40 percent.
Growth in Medina will continue to occur, but at a more acceptable pace.
CITY COUNCIL CHALLENGES AND ACCOMPLISHMENTS
A welcome highlight of our accomplishments in 2014 was the 5.7% reduction in Medina's tax rate.
The reduction was made possible by the increased number of homes in Medina that are contributing
to the tax base and, also, by our highly productive and skilled staff, who have sought minimal staff
increases to manage the extra workload that growth brings to City Hall.
Other accomplishments include the preservation of close to nine acres of old growth woodland as a
City Park and adjacent limited development that will facilitate the continuation of a golf course as
open space, even as four local golf courses are being sold for development. Negotiating with
MNDOT and Hennepin County, the City has reached an agreement on an interim project to put in
an additional Left turn from County Road 116 onto Highway 55 in order to relieve morning rush
hour congestion. Medina's commitment to rebuild degraded Tower Drive and to resolve major
water run-off problems by building retention and treatment ponds, that will improve water quality in
impaired Elm Creek, will be accomplished in 2015 Finally, 2014 brought the resolution of most
litigation concerning police issues.
Challenges have included a lengthy land -use case that has the potential to be settled. A further
challenge was widespread resident concern over an application for 32 units of affordable housing.
After two Open Houses to hear from residents, the application was withdrawn. The same company
then applied for a 26-unit development that met all city ordinance requirements and was approved;
being a less intense development, it is a better development. The City Council recognizes that
commercial development has been slow in Uptown Hamel and along the Highway 55 corridor and,
to learn why this might be, we initiated two Business Focus Groups to learn from established
Medina businesses. The Council is in the process of exploring steps to optimize the business climate.
The City's over -arching goal is to provide high quality and cost-effective services to our residents
and businesses.
Mayor Elizabeth Weir
MEDINA
City Council
Elizabeth Weir, Mayor
May 2013 — December 2014
Melissa Martinson, Councilmember
January 2011 — December 2014
c, z x o a
11
fr/
MEDINA.
John Anderson, Councilmember
January 2013 - Present
Jeff Pederson, Councilmember
January 2011 - Present
Kathleen Martin, Councilmember
May 2013 - Present
City Administration
This year's theme, "Medina Addresses Rapid Growth Issues," identifies with the brisk influx of single
family housing in the northeast portion of the City and maintaining the rural character of the south
and east portions of the City.
It is an honor and privilege to provide the 2014 Annual Report for Medina. The City of Medina
looks forward to a productive and prosperous 2015. As the City Administrator I welcome your
visits and calls.
Scott Johnson, City Administrator
PRIMARY SERVICES
The Administration Department oversees the daily operations and administration of the City and
works closely with the City Council to implement Council policies and directives. The services
provided by the Administration Department include: city elections, recycling, records retention (city
code, ordinances, resolutions, meeting minutes, contracts, etc.), licensing (liquor, tobacco, gambling,
solicitors, special events, etc.), public relations, human resources, and IT/communications.
STAFFING
The Administration Department consists of two full time staff members: the City Administrator -
Clerk and the Assistant to City Administrator -Deputy Clerk. The City contracts for legal counsel
with Kennedy & Graven.
HIGHLIGHTS and ACTIVITIES
• Laserfiche Document Management Software — The City purchased this software through
Crabtree Companies to begin implementing an electronic file storage system at City Hall. The
administration department hired two part-time temporary election assistances that were able to
scan in approximately 7,000 historical documents into Laserfiche while they were not assisting
absentee voters. These historical documents included city ordinances, resolutions, and minutes.
• Business — Held a spring business forum for Medina businesses and spring and fall tours of
local businesses. Held two business round tables in the fall to learn from established businesses
how Medina can encourage new business growth.
• Voting — The city held two successful elections for the State Primary on August 12, 2014 and
the General Election on November 4, 2014. City staff processed 388 absentee ballots with the
help of two part-time temporary election assistances. 2014 was the first year under the new "no
excuse" absentee voting law, which meant people did not need a reason to cast an absentee
ballot.
• Transportation — The City sent out a park and ride survey to Medina residents in the spring to
determine the need for mass transit in Medina. The survey did not support expansion of mass
MEDINA
transit to Medina at this point. Staff also met with representatives from Met Transit and the City
of Plymouth and determined that we would advertise their mass transit opportunities.
FACTS and FIGURES
Number of Licenses & Permits
Approved in 2014
1
■ Transient Merchants
■ Peddler/Solicitor
■ Gambling
■ Raffle
■ Tobacco
■ Special Events
Recycling & Organics
Reporting
Recycling Tonnage
Collected: 620.89
Organics Tonnage
Collected: 37.818
Number of Organics
Participants: 259
City Council Actions
Ordinances Approved: 16
Resolutions Processed: 96
Local Board of Appeal Applications
Reviewed: 9
Hours Spent in Council Session: 69.5
6
5
4
3
2
1
0
Liquor Licenses
Number of each type issued in 2014
2
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2014 General Election
Ballots Cast: 2,574
Eligible Voters: 3,776
Number of Election Judges: 33
Additional Facts
Full -Time Equivalent (FTE) Employees: 24
Market Value: $1,378,140,500
Documents Scanned into Laserfiche Annually: 7,000
1VIEDINA
Finance
2014 saw staffing changes and therefore it was a year of training and educating. Through these
changes the Finance Department has maintained a dedicated work ethic and continues to work and
strive to provide excellent service and maintenance of the City's finances.
The City continues to maintain sufficient fund balances for City operations. In the event of serious
economic constraints on the community, the City will be able to utilize the reserves for emergency
purposes as designed.
Erin Barnhart, Finance Director
PRIMARY SERVICES
The Finance Department allows other City departments to make reliable management decisions and
achieve their goals and objectives while maintaining the integrity of the City's financial and
management system.
Specifically the department is responsible for:
• Accounting • Purchasing
• Financial Management • Investments
• Assessing • Debt Service & Bond Management
• Payroll • Management of City Assets
• Utility Billing
The finance department also produces the following documents, with the assistance of other City
departments: the Comprehensive Budget, annual audited financial statements, the five-year Capital
Improvement Program (CIP), and the Financial Management Plan.
STAFFING
The Finance Department consists of three positions: Interim Finance Director, Assistant Finance
Director and Accounting Technician.
HIGHLIGHTS and ACTIVITIES
In addition to providing the day to day financial services, the department also assisted in the 2014
Primary and General Elections and operations of the Hamel Community Building
MEDINA
FACTS and FIGURES
City Tax Levy
$3,248,806 in 2013
$3,428,080 in 2014
General Fund Revenue in 2014
Charges for
Services
3%
Inter-
governmental
5%
Licenses and
Permits
9%
Other Taxes
1%
Fines and
Forfeitures
4%
Miscellaneous
3%
Transfers In
5%
Utility Billing
3,054 Customers
1,633 billed monthly
1,116 use electronic services
Property Tax
Levy
70 %
General Fund Expenditures in 2014
Public Works
18%
Fire
Mayor &
Parks and Council
Recreation 1%
4%
Administration
15%
Public Safety
42%
Elections
0%
Assessing
2%
Planning &
Zoning
5%
Data
Processing
2%
Police/Public
Works Facility
2%
NIEDINA.
Planning/Zoning and Building
Development and construction activity continued above average during 2014, following a record
year in 2013. The City issued permits for 104 new residential units, and additional projects moved
ahead. Following substantial public input, the City reviewed and made changes to the Staging and
Growth Plan in order to level out expected residential growth. If you have any questions about
projects around the City, please do not hesitate to contact us. We look forward to hearing from you!
Dusty Finke, City Planner
PRIMARY SERVICES
The Planning and Zoning Department administers the City's Comprehensive Plan, Zoning
Ordinance and Subdivision Ordinance This includes coordinating the policy directives of the
Planning Commission and City Council, reviewing development and land use applications for
compliance with relevant City regulations, and code enforcement activities. The Department also
coordinates the building permit process.
STAFFING
The Planning and Zoning Department consists of two full time staff members (City Planner and
Planning Assistant) and an Administrative Assistant shared with the Public Works Department. The
City contracts for building inspection/plan review services with Metro West Inspection Services and
supplemental planning consulting services with Northwest Associated Consultants.
HIGHLIGHTS and ACTIVITIES
• Building Permit Activity (summary can be found on followingpage)
o 104 new residential units (82 single-family homes and 22 townhome units)
o Construction activity added an estimated $46,788,593 of market value to City
• Development Activity (summary can be found on following page)
o Approval granted for Woodland Hill Preserve (15 single family lots), Medina Clydesdale
Townhomes (26 affordable rental townhomes), 22 Hamel Place (8 apartment units)
o Preliminary Approval of The Villas at the Medina Country Club (43 single family lots)
o Reviewed 10 additional smaller -scale projects (variances, site plan reviews, lot splits, etc.)
• Staging/Growth Plan Amendment — The City amended its Staging and Growth Plan to
reduce the amount of property available for residential development. This process included two
open houses, three public hearings and substantial study.
• Obtained Support for interim improvements at County Road 116 and Highway 55 —
Planning staff played a key role in convincing Hennepin County and MnDOT to update
southbound County Road 116 to include two left -turn lanes onto Highway 55. This conversion
is expected in 2015.
• Ordinance Amendments — updated regulations related to microbreweries and also regulations
for loading docks in the Industrial Park zoning district.
MEDINA
" C a b l e a n d B r o a d b a n d A n a l y s i s P l a n n i n g s t a f f h e l p e d a n a l y z e n e e d s f o r c a b l e a n d b r o a d b a n d
i m p r o v e m e n t s i n t h e C i t y .
" U p d a t e d M u n i c i p a l S t a t e A i d ( M S A ) R o u t e s s t a f f c o n d u c t e d a n a n a l y s i s a n d r e c o m m e n d e d
a l t e r a t i o n s t o t h e C i t y ' s M S A s y s t e m w h i c h w i l l r e s u l t i n i n c r e a s e d s t a t e s u p p o r t f o r r o a d w a y s .
F A C T S a n d F I G U R E S
B u i l d i n g P e r m i t A c t i v i t y ( 2 0 1 0 - 2 0 1 4 ) :
2 0 1 0
2 0 1 1
2 0 1 2
2 0 1 3
2 0 1 4
# N e w S i n g l e F a m i l y
7
1 5
6 8
1 4 4
8 2
V a l u a t i o n
$ 3 , 4 2 2 , 3 3 1
$ 9 , 7 6 3 , 9 4 8
$ 2 8 , 2 4 8 , 2 2 4
$ 5 9 , 4 7 6 , 1 2 2
$ 3 5 , 1 7 9 , 1 2 0
# N e w T o w n h o m e s
0
0
0
1 9
2 2
V a l u a t i o n
$ 4 , 5 3 0 , 0 0 0
$ 4 , 6 1 4 , 6 2 8
# N e w C o m m e r c i a l
2
0
0
1
1
V a l u a t i o n
$ 9 , 8 3 1 , 0 0 0
$ 8 0 0 , 0 0 0
$ 5 0 0 , 0 0 0
# O t h e r V a l u e d R e s i d e n t i a l
7 8
8 5
9 1
1 6 1
2 1 2
V a l u a t i o n
$ 3 , 3 6 8 , 4 0 2
$ 3 , 5 1 1 , 3 3 0
$ 4 , 2 6 5 , 3 8 7
$ 5 , 0 3 7 , 0 2 5
$ 4 , 7 3 1 , 1 2 2
# O t h e r V a l u e d C o m m e r c i a l
4 0
4 7
6 5
6 4
5 1
V a l u a t i o n
$ 3 , 0 2 6 , 2 7 5
$ 1 , 1 4 9 , 1 0 7
$ 1 , 7 7 9 , 8 3 3
$ 5 , 7 0 3 , 2 7 7
$ 1 , 7 6 3 , 7 2 3
# G e n e r a l P e r m i t s
4 3 9
3 9 0
2 9 0
1 4 8
3 0 2
T o t a l P e r m i t s ( a d j u s t e d )
6 4 3
6 3 7
7 8 9
1 1 4 0
1 0 9 5
T o t a l V a l u a t i o n
$ 1 9 , 6 4 8 , 0 0 8
$ 1 4 , 4 2 4 , 3 8 5
$ 3 4 , 2 9 3 , 4 4 4
$ 7 5 , 5 4 6 , 4 2 4
$ 4 6 , 7 8 8 , 5 9 3
L a n d U s e A p p l i c a t i o n H i s t o r y ( 2 0 1 0 - 2 0 1 4 ) :
2 0 1 0
2 0 1 1
2 0 1 2
2 0 1 3
2 0 1 4
V a r i a n c e s
2
1
2
5
1
C o n d i t i o n a l U s e P e r m i t s
3
2
0
1
3
P r e l i m i n a r y P l a t s
4
2
3
4
6
F i n a l P l a t s
1
2
4
9
3
L o t D i v i s i o n s , R e a r r a n g e m e n t s
1
2
0
4
1
S i t e P l a n s
1
2
0
2
5
P l a n n e d U n i t D e v e l o p m e n t s
1
1
0
S t a g e I ( M i x e d U s e ) P l a n s
1
0
0
2
S t a g e I I ( M i x e d U s e ) P l a n s
0
0
0
0
1
C o m p P l a n A m e n d m e n t s
2
4
1
1
Z o n i n g A m e n d m e n t
7
6
3
4
3
O r d i n a n c e s
8
8
1 0
1
2
V a c a t i o n s
2
3
2
3
E x t e n s i o n s t o f i l e p l a t s
2
4
2
2
5
P r i v a t e K e n n e l L i c e n s e s
2
1
0
T o t a l s
3 5
3 6
2 9
3 5
3 6
1 V I E D I N A
Public Works
2014 held much change for the Public Works Department with a new location to work out of and a
lot more room for equipment storage. The new location at 600 Clydesdale Trail houses both the
Police Department and Public Works Department and most of the first half of 2014 was spent
settling in and adding equipment (scissor lift — purchased with grant money) and supplies needed for
the workshop/equipment storage areas, as well as holding an open house for the public in January.
Steve Scherer, Public Works Director
PRIMARY SERVICES
The Public Works Department oversees the daily operations of sewer and water, parks and trails,
road maintenance and repair, as well as working closely with the Planning Department to plan
infrastructure needs throughout the City as it continues to grow.
STAFFING
The Public Works Department consists of five full-time staff members: Public Works Director,
Foreman, Field Inspector, Water & Sewer Operator, Maintenance Worker, and one part-time
Maintenance Worker (full-time position in 2015), as well as an Administrative Assistant that is
shared with the Planning Department. The Public Works Department works with WSB and
Hakanson Anderson for engineering guidance.
HIGHLIGHTS and ACTIVITIES
• Road Paving and Maintenance Projects — In 2014 the Public Works Department handled the
following two overlay road projects:
o Reclaim and repave the easterly 5800' of Chippewa Road West and a mill and overlay
on the westerly 1300' of Chippewa Road West that was shared with the City of
Loretto.
o Bituminous overlay in the Tuckborough/Hunter Farms Addition.
o Joint road project with Three Rivers and Orono (raised Starkey Road through the
wetlands and replaced some culverts to prevent future flooding).
o The City also paved the Mill Street Parking Lot, adding curb and lights, as well as
installation of a rain garden.
• Replacement of the following Culverts:
o Tomahawk Trail
o Oakview Road
o Maple Street (collapsed)
• Water & Sewer Departments
o Updated software and computer system (SCADA) at the Water Treatment Plant, as
MEDINA
well as upgrading the controls at the Independence Beach well house.
o Plans moved forward for Well #8, which will be installed in 2015, as well as
modifications made to Pumphouse #3.
o Sealed up an old well at Hamel Legion Park near the Hawks Field.
o The City dealt with three different watermain breaks in the Morningside area in 2014.
• Stormwater - Worked with Hakanson Anderson on the changes that will need to be
implemented for the new MS4 (Municipal Storm Sewer Systems) Permit. A Stormwater
Infrastructure Maintenance and Inspection Policy was also established in 2014.
MAINTAINED INFRASTRUCTURE
(The City is just beginning to accept the infrastructure for the new Developments happening
throughout the City and the following numbers do not reflect those new infrastructure numbers.)
Roads & Trails:
• 54 Street Miles
• 7.5 Miles of Sidewalk & Off Road Trails
• 700 Street Signs
• 141 Streetlights
• 35 Roadside Ditch Miles (mowed)
• 181 Culverts (picture shows a culvert replacement)
Sewer:
• 30 Sanitary Sewer Miles
• 10 Sewer Lift Stations
• 450 Sewer Manholes
Water:
• 25 Water Main Miles
• 10 Water Wells
• Water Treatment Plant (picture showing Hamel Water Treatment Plant)
o Water Pumped/Treated (gallons)
■ 164,378,000 — Hamel System
■ 10,462,200 — Independence Beach System
■ 5,213,000 — Medina Morningside System
The Public Works Department 24/7 On -
Call Policy requires a scheduled public works
employee to respond within 45 minutes. There
were 48 call -outs in 2014 and 98.25 on -call
hours worked. (This does not include the hours
spent on snow removal and ice treatment.)
MEDINA
Parks and "?"rails
The Public Works Department worked once again to improve
the parks throughout the City of Medina in 2014 by adding the
following amenities:
PARKS
• New metal roofs for the dugouts were installed on the
Paul Fortin Memorial Field at Hamel Legion Park.
• New wood fiber chips were laid at all playgrounds
throughout the City.
• New bulletin board display cases at Hamel Legion Park
and Hunter Lions Park.
• Installed the park sign at the new Park at Fields of
Medina.
• Ordered playground equipment and shelter for the Park
at Fields of Medina and worked with developer to get
the site prepared for construction. Final installation of
the playground will take place in 2015.
• New tennis nets were installed at Hamel Legion Park
and Hunter Lions Park.
• The volleyball court, tennis courts and basketball court
were all resurfaced at Hamel Legion Park.
TRAILS
• New trail paved at the Park at Fields of Medina.
Parks and Nature Areas
• 156 acres maintained in 13
locations
Other Park Facilities Maintained
11 - Pavilions & Picnic Areas
10 - Baseball/Softball Fields
8 — Public Restrooms
3 — Baseball Courts
3 — Tennis Courts
3 — Ice Skating Rinks
2 — Volleyball Courts
2 — Open Playfields
1 — Boat Launch
1 — Field House
Park Dedication Fee Revenue
Generated from New Development
• $30,800 in 2010
• $23,670 in 2011
• $181,476 in 2012
• $1,006,384 in 2013
• $232,464.72 in 2014
MEDINA
Police
In 2014, the Medina Police Department spent our first full year in our new facility located at 600
Clydesdale Trail. We have a modern, secure facility that offers great accommodations to our
employees, and the public. We held our open house for the facility on January 22nd with over 200
citizens in attendance. Mayor Weir and the City Council dedicated the facility to the late Mayor
Tom Crosby for his vision and drive to complete the project in difficult financial times. We
continue to strive to improve on energy efficiencies and operating procedures of our new facility.
During 2014, we have seen the world become more and more violent. There were major issues with
police and community interactions which made us review our own procedures and adjust our
training to ensure we are prepared for the new challenges we are facing.
On December 4, 2014, we had our first ever officer involved shooting where a suicidal male
attempted to kill a Hennepin County Deputy. Sergeant Nelson of our department defended the
Deputy and shot the suspect. The suspect lived and following the investigation the suspect was
charged with second degree attempted murder.
Emergency management in 2014 has focused on the increased volume on the railroad system due to
the increased production of crude oil out of North Dakota which travels through Medina on both
Canadian Pacific and Burlington Northern Railroads. We have put a priority on response training
for a potential train derailment. The other issue we continue to prepare for is the active shooter
incident. These events continue across the country and we need to prepare our staff for the
possibility of one occurring in Medina.
2014 will be remembered as a time of change and preparedness. We have faced many challenges
and we continue to prepare for more to come.
Edgar J. Benand, Director of Public Safety
PRIMARY SERVICES
We provide law enforcement and emergency response service to the citizens of Medina and Loretto
24 hours a day, 365 days a year. The Medina Police Department works to ensure the safety of the
citizens of Medina. Further, it is our mission to treat all people with the utmost respect and dignity
in every situation. The Police Department provides a variety of crime prevention and safety
programs for citizens and businesses in the City.
STAFFING
The Police Department consists of the Director of Public Safety, one Sergeant, two Investigators,
six Patrol Officers, one part-time Community Service Officer, one full-time Administrative Assistant
MEDINA
and one part-time Administrative Assistant. We have seven active Reserve Officers who assist our
officers on a daily basis.
HIGHLIGHTS and ACTIVITIES
Training: All officers attended our all day training at the Annandale Shoot House which covered
live fire training, scenario based training with simunitions and hands-on defensives tactics. We held
our four department shoots which includes a qualifying shoot in December that incorporates the
cold weather and night shoot
requirement for the
Minnesota and Peace Officers
Standards and Training Board.
We continue to use PATROL
on Line for our licensed
officers which is an online
training service put out by the
League of Minnesota Cities
that covers many of our
required mandated trainings.
Investigations: Investigator
Domino was assigned 306
cases with 98 still pending and
a clearance rate of 69.3%.
Domino has started her
fourth year as our in-house
investigator. Her position handles all criminal investigations from petty theft to death investigations.
We have one officer assigned as an investigator to the West Metro Drug Taskforce (WMDT). In
2014 the WMDT took over 3.5 million dollars' worth of street drugs off our streets.
Community Service Policing: Recurring events include: Medina Celebration Day, Loretto
FunFest, Liberty Triathlon, Tuesday Night Time trials, Freeze Your Buns Fun Run, Holy Name Fall
Festival, Hamel Rodeo, Parade and Dance, Police Bike Rodeo, Night-2-Unite, and Toys for Tots.
We had the largest crowd ever for the Canadian Pacific Holiday Train. It was estimated that over
7,000 people were in attendance.
Police/Public Works Facility: The training room and workout room have been put to use and the
demand for the facility continues to grow.
Grants: Received $29,000 for the Safe and Sober Traffic Grant, and $20,000 from the West Metro
Drug Task Force.
Lifesaving Efforts: In December, Officer Converse, his father Ron Converse, and members of the
Loretto Fire Department were all recognized for their lifesaving efforts of Nick Oeffling. Mr.
Oeffling experienced a heart attack and collapsed in the office at Loretto Towing. It was a team
effort to bring Mr. Oeffling back to life. Mr. Oeffling was in attendance when the first responders
were recognized.
MEDINA
FACTS and FIGURES
CAD REPORT 2014
FBI NATIONAL CRIME DATA 2014
1 Alarms (595)
Id Animal (188)
u Disturbance (353)
r Fire (87)
1i Medical (305)
Ili Other (371)
Person (205)
hi Property (223)
uVService (7757)
id Traffic (4257)
PART ONE
CRIME
STATISTICS
r 010
2011
2012
2013
2
Murder
i I
0
0
Rape
0
0
3
1
Robbery
1
0
0
0
Assaults
2
1
2
1
Burglary
19
14
11
11
Thefts
129
95
81
94
Auto Thefts
3
1
2
2
Arson
0
1
0
2
TOTAL
154
112
99
111
IVIEDINA
PART TWO
CRIME
STATISTICS
2010
2011
2012
2013
2014
Forgery
6
0
2
6
Fraud
4
3
6
8
8
Stolen/Theft
Related
13
5
13
6
5
Vandalism
42
15
27
16
26
Weapons
1
2
0
2
1
Narcotics
76
86
75
58
46
DWI
145
185
138
156
111
Liquor Laws
16
22
24
23
26
Disorderly
Conduct
18414
12
25
14
14
CSC
0
0
1
0
2
Other Assaults
0
14
13
14
9
Other
7
18
16
15
Kidnapping
I 0
0
1
0
TOTAL
34 '
351
342
320
265
MEDINA
Fire Departments
The City of Medina is covered by four different fire departments. Hamel Fire covers the northeast,
Loretto Fire covers the northwest, Long Lake Fire covers the southeast and Maple Plain Fire covers
the southwest quadrant of the City. All four departments continue to provide quality fire service to
the City. The four departments combined in 2014 responded to 235 calls, taking approximately
3128 man hours to handle all the calls. The call hours are not a true measurement when you
consider the thousands of hours they spend in training and equipment maintenance. They are
organizations made up of dedicated personnel.
Edgar J. Belland, Director of Public Safety
PRIMARY SERVICES
The four fire departments provide fire protection for the entire City of Medina. Our fire
departments also provide response to accidents, medical calls, HazMat incidents and emergency
management situations. They also provide support for many City functions such as the Hamel
Rodeo, Medina Celebration Day, Loretto FunFest, the Holiday Train, area bike rides and races. Each
department holds fundraisers and open houses and provides fire prevention programs to the
residents of Medina.
STAFFING
Each department is staffed differently and the numbers fluctuate year-to-year. The collective
manpower for Maple Plain, Loretto and Hamel is 30 firefighters per department. The Long Lake
Fire Department has two stations and their staffing maximum is 50 firefighters. With a major
response, having four fire departments serving Medina is a great resource to draw from when
manpower is needed.
HIGHLIGHTS AND ACTIVITIES
HAMEL
LORETTO
LONG LADE
MAPLE PLAIN
Hired 7 new members
Save 2 lives with donated
Lucas machine
Planning Centennial
celebration
Saved a young child who
was not breathing to
100% recovery
Acquired a LUCAS CPR
Device
Started Cadet Program,
Initiated Lexipol Policies,
West Hennepin Fire
Group
100% of firefighters are
Blue Card certified
2 probationary
firefighters finishing
required training
Purchased Utility Terrain
Vehicle for off -road
emergencies
Hired 3 team members
Health Partners Health
and Wellness Promotion
Interviewing new recruits
MEDINA
200
150
100
50
0
s
Number of Calls
Hamel
(155)
Loretto
(52)
Long Lake
(17)
Total Call Hours
Loretto
(590)
Long Lake
(219) Maple Plain
(76)
FIRE COVERAGE MAP
L_
LEGEND
II LONG LAKE FIRE
IMAPLE PLAN PPE
L•
Operating Budget
2012 - $311,600
2013 - $272,613
2014 - $282,310
Capital Budget
2012 - $ 43,675
2013 - $ 2,403
2014 - $ 77,839
Population Served
74.1% -- Hamel Fire
13.3% -- Loretto Fire
10.9% -- Long Lake Fire
1.7% -- Maple Plain Fire
Geographical Area
54% -- Hamel Fire
28% -- Loretto Fire
17% -- Long Lake Fire
1%-- Maple Plain Fire
Fire Chief Leadership
Jeff Ruchti — Hamel Fire
Jeff Leuer — Loretto Fire
James Van Eyll — Long Lake Fire
Dave Eisinger — Maple Plain Fire
Market Value Protected
73.4% -- Hamel Fire
14.6% -- Loretto Fire
11.1% -- Long Lake Fire
.9%-- Maple Plain Fire
NIEDINA.
2014: A Year in Retrospect
January
➢ Held an Open House for the
newly renovated Public Works
and Police Facility
➢ Recognized Judy Mallen for
her service to the city as the
lead negotiator for the cable
franchise agreement with
Mediacom
April
➢ Recognized Public Works
Director Steve Scherer for 20
years of service
"
➢
➢
Conducted Highway 55
commuter bus survey
Held annual City Clean Up
Day at 600 Clydesdale Trail
,o , , ---`. ° pt
�\ , _
'
� i t
Hired Community Service
Officer Brandon Wenande
r
➢
Approved park
May
signage/message centers at
➢ Approved Compost/Brush Site
Hamel Legion Park & Hunter
Sharing Agreement with the
➢
Appointed Janet White and re-
Lions Park
City of Loretto
appointed Victoria Reid to the
Planning Commission
➢
Approved the Chippewa
➢
Conducted annual ark tour
p
➢
Re -appointed Dino
DesLauriers and Madeleine
Road West and Tuckborough
and Hunter Farms road
improvement projects
Linck to the Park Commission
➢
Amended City Code 615
➢
Accepted Janet White's
resignation from the Park
Tobacco and Tobacco
Related Devices
r
Commission
➢
Conducted Local Board of
Adopted Ordinance Amending
February
Appeals and Equalization
➢
➢
Appointed Nate Pearson to the
➢
Recognized Police Officer
Section 833 Regarding Loading
Park Commission
Tom Gregory for 10 years of
Dock Regulations
➢
Adopted the Minnesota
General Records Retention
service
➢
Conducted employee team
building at Camp Ihduhapi
Schedule for Cities
a
March
-
,41
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lars�#g
➢
Accepted Paul Jaeb's
'� if
t
resignation from the Park'
Commission and Appointed
Lori Meehan to fill the vacant
seat
'`
➢
Approved a Resolution
➢
Purchased Laserfiche
Recognizing and Thanking
➢ Held two Town Hall meetings
electronic file storage software
Ed Belland as Public Safety
Director of Medina
to discuss affordable housing
➢
Adopted the Park and Trail
Master Plan
MEDINA
�� S Y
M E D I N A
2 0 1 4 : A Y e a r i n R e t r o s p e c t
J u n e
�' A p p r o v e d p u r c h a s e o f
p l a y g r o u n d e q u i p m e n t a n d
p i c n i c s h e l t e r a t t h e P a r k a t
F i e l d s o f M e d i n a
�' A m e n d e d C i t y C o d e S e c t i o n
6 2 5 r e g a r d i n g A l c o h o l i c
B e v e r a g e L i c e n s e s a l l o w i n g
f o r T a p r o o m s
�' R e c e i v e d C i t y o f E x c e l l e n c e
A w a r d f o r P u b l i c W o r k s a n d
P o l i c e F a c i l i t y
�' H o n o r e d w i t h M a y o r W e i r
R e c e i v i n g 2 0 1 4 W o m e n i n
C i t y G o v e r n m e n t L e a d e r s h i p
A w a r d
J u l y
�' C l o s e d T I F 1 - 9 D i s t r i c t
�' P a v e d m u n i c i p a l p a r k i n g l o t
a d j a c e n t t o t h e H a m e l
C o m m u n i t y B u i l d i n g
W I 1 6 1 1 w
. . i n s . _ A R 1 , 9 . J f r . ��n , l . "
A p p o i n t e d e l e c t i o n j u d g e s
f o r t h e P r i m a r y a n d G e n e r a l
E l e c t i o n s
O r d e r e d s t r e e t a n d u t i l i t y
i m p r o v e m e n t p r o j e c t f o r
T o w e r D r i v e , K i l k e n n y L a n e
a n d H a m e l R o a d
�' A c c e p t e d A c c o u n t i n g
T e c h n i c i a n T e r i P o r t i n e n ' s
r e s i g n a t i o n
A u g u s t
�' A t t e n d e d N i g h t t o U n i t e
n e i g h b o r h o o d c e l e b r a t i o n s
�' H i r e d A c c o u n t i n g T e c h n i c i a n
J e n n i f e r A l t e n d o r f
�' A p p r o v e d B r o c k t o n L a n e r o a d
i m p r o v e m e n t p r o j e c t
�' A d o p t e d S o c i a l H o s t
O r d i n a n c e ; A d d i n g S e c t i o n 3 1 3
�' H e l d t h e 2 0 1 4 S t a t e P r i m a r y
E l e c t i o n s
�' H e l d t w o s t a g i n g / g r o w t h p l a n
o p e n h o u s e s
S e p t e m b e r
�' H e l d 2 0 1 5 b u d g e t o p e n h o u s e
a n d s e t p r e l i m i n a r y t a x l e v y a n d
b u d g e t f o r 2 0 1 5
�' H e l d 1 0 t h a n n u a l M e d i n a
C e l e b r a t i o n D a y
O c t o b e r
�' S t a r t e d i n t e r n e t s e r v i c e w i t h
M e d i a c o m a t C i t y H a l l
�' A p p r o v e d M i x e d U s e S t a g e I
P l a n f o r D o m i n i u m , I n c . a t 5 1 0
C l y d e s d a l e T r a i l
�' G r a n t e d f i n a l p l a t a p p r o v a l f o r
W o o d l a n d H i l l P r e s e r v e
�' H e l d t w o b u s i n e s s f o c u s g r o u p
m e e t i n g s
N o v e m b e r
�' H e l d 2 0 1 4 S t a t e G e n e r a l
E l e c t i o n s & c a n v a s s e d l o c a l
e l e c t i o n r e s u l t s
�' B e g a n r e c r u i t m e n t f o r f u l l -
t i m e M a i n t e n a n c e W o r k e r
�' A p p r o v e d O r d i n a n c e
R e g a r d i n g B r e w i n g , D i s t i l l i n g ,
a n d S i m i l a r U s e s a s A c c e s s o r y
U s e s ; A m e n d i n g C h a p t e r 8
�' A m e n d e d S e c t i o n 6 2 5
a l l o w i n g t a p r o o m s t o h a v e
S u n d a y s a l e s
�' T o u r e d 3 M e d i n a b u s i n e s s e s
D e c e m b e r
�' A c c e p t e d r e s i g n a t i o n f r o m
C o u n c i l m e m b e r J e f f P e d e r s o n
f r o m c u r r e n t s e a t t o f i l l n e w l y
e l e c t e d s e a t
�' A p p o i n t e d C o u n c i l m e m b e r
K a t h y M a r t i n t o f i l l r e m a i n d e r
o f P e d e r s o n ' s v a c a n t t e r m
�' A d o p t e d O r d i n a n c e
A m e n d i n g S e c t i o n 5 1 2
R e g a r d i n g S u r f a c e U s e o f
L a k e I n d e p e n d e n c e
�' A d o p t e d F i n a l 2 0 1 5 B u d g e t
a n d T a x L e v y
�' A p p o i n t e d E r i n B a r n h a r t t o
F i n a n c e D i r e c t o r P o s i t i o n
�' P r e s e n t e d L i f e S a v i n g A w a r d s
t o O f f i c e r C o n v e r s e , h i s
f a t h e r R o n C o n v e r s e a n d t h e
L o r e t t o F i r e D e p a r t m e n t
Preview of 2015 Goals
Administration Department Goals
• Create five-year staffing plan for all
city departments
• Implement Laserfiche Document
Management Software in the Finance,
Administration, and Planning
Departments
• Research health insurance options for
2016 by serving on LOGIS committee
• Hold two business tours of three
businesses
• Gather information on train
traffic/safety in Medina
• Work with Hennepin County and
MNDOT to find a funding source for
the Highway 55/116 intersection
project
• Update the Data Practices policies to
comply with new state law
• Continue to create procedures to
streamline city operations across two
campuses
• Send letters to Medina businesses
providing information and asking
about possible expansion
• Act as a liaison with state and regional
representatives
Finance Department Goals
• Redistribute finance tasks between
current and new finance staff
• Decrease use of contracted finance
and accounting services
• Cross -train finance staff
• Attend quarterly training seminars for
all finance staff
• Implement Laserfiche into daily
routine
• Provide accounts payable expenditure
coding training to city staff
• Change site for finance archives and
organization to remain in compliance
and on schedule with records
retention
• Discuss process and policy direction
for the 2016 budget planning
Planning/Zoning Department Goals
• Complete City Hall space planning,
renovation, and transition
• Implement Laserfiche records
management
• Study and update solar regulations
• Start the comprehensive plan update
process
• Look into an interim comprehensive
plan amendment
• Assist in goals of various other
departments
MEDINA
Preview of 2015 Goals
Public Works Department Goals
• Complete Tower Drive stormwater
project
• Research possible stormwater BMP's
in conjunction with Independence
Beach paving
• Work to fulfill MS-4 permit
requirements
• Complete stormwater maintenance
policy
• Resolve funding sources and complete
Tower Drive project
• Complete Independence Beach
overlay project
• Implement Pavement Management
Plan and re-evaluate 2015 projects
• Update Pavement Management Plan
and add to 2016 Capital Improvement
Plan
• Create concept plan and budget for
parking in NE corner of Hamel
Legion Park
• Work with developer to complete the
Park at Fields of Medina
• Complete the trail along Hamel Road
in conjunction with Tower Drive
project
• Implement part II of Wellhead
Protection Plan
• Continue to lobby Metropolitan
Council Environmental Services
(MCES) for the Loretto sewer project
• Complete well house number 3 and
install well number 8
• Complete upgrade for water treatment
plant controls
• Update water and sewer ordinance
• Coordinate the removal of the old
water tower at Pinto Drive
• Investigate adding parking by old
water tower site
Public Safety Department Goals
• Provide leadership role with fire
departments
• Negotiate LELS union contract with
officers
• Negotiate Hamel and Loretto fire
contracts
• Evaluate Lexipol policy program
• Update parking ordinance
• Update dog ordinance
• Explore crime free multi -housing
program
• Assist with updating the Lake Area
Emergency Operations Plan
• Scan all evidence into the records
management system
• Provide data on the number, speed,
etc. regarding train traffic in Medina
MEDINA
Recognizina Our Contributors
Deceived $29:,000 for the Safe and Soler Traffic Grant and $20,000 from. the `, est Metro Drug Task
Force.
2014 DONATIONS & VOLUNTEERS
Individuals
Shelly Breintenfeldt
Seth Hoyt
Tim Farrell
Stephen Pflaum
Susan Pihl-Niederman
Nancy Samuels
Dean Schuenke
Colleen Sivets
Civic/Non-Profit Organizations
Medina Celebration Day Committee
Cub Scout Pack 538
Boy Scout Troop 570
Friends of Wolsfeld Woods
Hamel Volunteer Fire Department
Hamel Lions
Hennepin County Sheriff — K9 Unit
Medina Police Department
Medina Public Works Department
Local Businesses
9Round Fitness & Kickboxing
Applebee's Restaurant
Art 2 Heart
The Brost Clinic
Buzzella Massage
Claddagh Irish Pub
Complete Eye Care of Medina
Countryside Cafe — Peg's Catering
Cub Foods - Plymouth
Ditter Heating & Cooling
Dobo's (Danny's Catering)
Dojo Karate
Fantastic Sam's
Farmers State Bank of Hamel
Fortin Consulting Inc.
Fortin Health & Wellness Clinic
Great Clips Salon
Highway 55 Rental & Sales
Holiday Station, Plymouth
Intercomp
Jake's City Grille - Plymouth
Jenson Wine & Spirits
Jimmy's Pizza
Jockey Person to Person
John Day Company
Kalla Lily Salon and Spa
Lenny Leuer - Honey
Loram Maintenance of Way Inc.
Maple Crest Garden Center & Landscaping
Medina Education Institute — Kumon Math
Medina Entertainment Center
Medina Golf & Country Club
Medina Ridge Condominiums
Metro Dentalcare
North Aircare
OSI (Open Systems International)
Pilates Advantage
Polaris Industries Inc.
Puptown, LLC
Rockier Companies Inc.
Rogers 18-Movie Theatre
Target — Donation & Volunteers
Uptown Hamel Business Group
West Financial Credit Union
Wild Bill's Sports Salon
MEDINA
Recognizing Staff & Service Providers
Thank you to all of the following staff, consultants and representatives who provided service to the City in 2014.
CITY OF MEDINA STAFF
Administration & Finance Department
Scott Johnson, City Administrator
Jodi Gallup, Assistant to City Administrator
Erin Barnhart, Assistant Finance Director
Teri Portinen, Accounting Technician
Jennifer Altendorf, Accounting Technician
Luci Chorley, PT Temp. Election Assistant
Janet White, PT Temp. Election Assistant
Public Works Department
Steve Scherer, Public Works Director
Ivan Dingmann, Foreman
Greg Leuer, Water/Sewer Operator & Maint.
Derek Reinking, Maintenance Worker
John Gleason, Maint. Worker/Field Inspector
Matthew Hunz, Part-time Maint. Worker
Planning and Zoning Department
Dusty Finke, City Planner
Debra Peterson, Planning Assistant
Linda Lane, Administrative Assistant
Police Department
Ed Belland, Public Safety Director
Jason Nelson, Sergeant
Charmane Domino, Investigator
Cec Vieau, Administrative Assistant
Anne Klaers, Transcriptionist
Officers: Chris McGill, Kevin Boecker, Keith
Converse, Tom Gregory, John Vinck, David
Hall and Jeremiah Jessen
CSO: Brandon Wenande
Police Reserve Officers: Michael Chorley,
Todd Larson, Mark Ihrke, Ron Dahl, John
Cowie, Hanna Munkholm, Jake Roscke and
Stephanie Clark.
ELECTED/APPOINTED OFFICIALS
Mayor: Elizabeth Weir
Council Members: John Anderson, Melissa
Martinson, Jeff Pederson and Kathleen
Martin
APPOINTED REPRESENTATIVES
Planning Commission
Charles Nolan, Chairperson
Commission Members: Robin Reid, Victoria
Reid, Kent Williams, Randy Foote, Bob
Mitchell and Janet White.
Park Commission
Ann Thies, Chairperson
Commission Members: Madeleine Linck, Ellis
Olkon, Dino DesLauriers, Steve Lee, Nate
Pearson and Lori Meehan
Other City Appointed Representatives
Elm Creek Watershed Management
Commission: Elizabeth Weir, Madeleine
Linck and Randy Foote
Minnehaha Creek Watershed Commission:
Peter Rechelbacher
Pioneer -Sarah Creek Watershed Management
Commission: Mike McLaughlin and Pat Wulff
Cable Franchise Liaison: Judy Mallett
APPOINTED CONSULTANTS
Attorney: Ron Batty, Kennedy and Graven
Engineer: Tom Kellogg, WSB
Assessor: Rolf Erickson, Southwest Assessing
Auditors: Abdo, Eick and Meyers
Finance Director: Joe Rigdon, KDV
Prosecuting Attorney: Steve Tallen, Tallen
and Baertschi
Planning Consultants: Nate Sparks,
Northwest Associated Consultants
Building Inspection: Loren Kohnen and
Roger Pieto, Metro West Inspection
Fire Marshal: Loren Kohnen
IT Consultant: Mike Brocco, Cipher
Laboratories
MEDINA
Recognizing 2014 Election Judges
Jodi Gallup, Election Coordinator
Erin Barnhart, Asst. Election Coordinator
Pat Velch, Head Election Judge
Patricia Gregor, Head Election Judge
Luci Chorley, Election Assistant
Janet White, Election Assistant
Ben Benson
Diann Benson
Judith Bohn
Mary Pat Byrnes
Mark Christopher
Sharon Christopher
Debra Dalbec
Eleanor Degman
Paul DeJute
Leslie Driscoll
Cynthia Dyste
Karen Evans
Beverly Fry
c 1 z Y o a
fr/
MEDINA.
Margaret Garberick
Dean Herman
Sandra Herman
Jean Johansen
Ellis Olkon
Terry Richmond
John Riley
Phyllis Ritchie
Katie Schmidt
Shirley Schneider
Colleen Sivets
Mons Teig
Shirley Teig
Lee Thoni
Ronald VanBuren
Julie Vanderboom
Donald Verbick
Wendy Wile
Christine Zonneveld
City of Medina Voting Precincts
Voting Location, Hamel Co mrr.(miry Bu lc11: , 3200 Mill Drwe
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MEDIINA
Voting Precincts
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Established.
March 6, 2012
Agenda Item # 5C
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jodi Gallup, Assistant to City Administrator
DATE: March 27, 2015
MEETING DATE: April 7, 2015
SUBJECT: Eagle Scout Project Approval
Background
Griffin Schneider is pursuing his Eagle Scout and has proposed a project in Hamel Legion Park. He
has presented his project and tweaked it over the course of three meetings to the Medina Park
Commission at their December, January and February meetings (see attached minutes). The Park
Commission felt like Griffin had a solid project to endorse after his last presentation on February 18th
Scope of Project
The scope of Griffin's project includes:
• Framing and pouring concrete slabs for bleachers at the Paul Fortin Memorial Field in Hamel
Legion Park. This will eliminate the need to spray weeds around the bleachers and keep the
seating area clean from mud.
• Moving the "Paul Fortin Field" monument to a more visible location. It is currently hidden next
to the flag pole between the two north fields.
• Replacing the flagpole with a new one. The current flagpole is very old and rusty and in need
of replacement.
• Creating dugout maintenance signs to post so everyone using the field knows how to properly
maintain it.
• Helping with annual field maintenance.
Griffin has received donations for the flag pole and dugout maintenance signs. He will assemble a
crew of workers to complete the work and has received a donation of time from a contractor to help
supervise the framing and pouring of the concrete slabs. The Park Commission has recommended
spending Park Dedication funds to pay for the cost of the concrete, which is a project our Public
Work's Department would have likely completed if the Eagle Scout had not suggested it. The cost of
the materials and concrete for the slabs is estimated to cost less than $3,500.
Recommendation
At the February 18th Park Commission meeting, the Park Commission recommended this project to the
Medina City Council for approval.
Excerpt of Minutes from the December 17, 2014 Park Commission Meeting:
Eagle Scout Project — Hamel Legion Park
Griffin Schneider introduced himself to the Park Commission and gave a brief outline of
his presentation and his background.
Schneider stated that the scope of the project included framing and pouring concrete slabs
for the bleachers, moving the monument and flagpole, painting the dugouts, creating
dugout maintenance signs and helping with annual field maintenance.
Schneider stated that his teammates for this project included Greg DeVos and Ted Fust
with the Hamel Hawks, Steve Scherer with the City of Medina, and scouts and parents
from Boy Scout Troop 3202.
Schneider reviewed the funding sources and costs for each of the projects noting that the
majority of the expense would be for the concrete slabs costing around $3,000 to $4,500.
Schneider stated that the timing of the project would be April to May 2015 over two or
three weekends. Scherer requested that they give themselves an extra weekend to do the
work in case it rains. It was questioned if city staff would be able to be there to supervise
the project on the weekends, which Scherer stated that he would not be able to be there
on weekends so it would be nice to find some days that worked during the week to
complete the project.
Each project was then discussed in more detail.
Schneider showed a picture of where the concrete slab would be placed and noted that it
would extend all the way to the dugout. It was asked if the slab would be symmetrical on
both sides.
The Park Commission questioned the specifications of the concrete slabs. Ted Fust with
the Hamel Hawks stated that he has poured concrete slabs in the past and also has a
friend who does it for a business and is willing to help them out.
The Park Commission questioned why the concrete slab would extend beyond where the
bleachers were placed. It was noted that it would be nice for lawn chairs too.
Discussion took place on the location of the flag pole. It was noted that the Hamel
Athletic Club also uses the flag pole on the little league field, which is why it is located
between the two fields. It was also noted that the proposed location would be in the way
of future bleachers. Everyone agreed that the existing flag pole is rusted and an eye sore
so something needed to be done with it, but it should not be moved to a different location.
Excerpt of Minutes from the December 17, 2014 Park Commission Meeting:
Discussion took place on painting the dugouts royal blue to match the team colors of the
Hamel Hawks and the Hamel Athletic Club. It was noted that the dugouts were just
painted beige last year so this paint job would be purely cosmetic. It was noted that these
teams only play a few months of the year and the rest of the year everyone would have to
look at the royal blue. The Park Commission agreed that they did not want the dugouts
painted royal blue and suggested that the teams just hang a banner during their games
instead.
Discussion took place on the proposed dugout rules sign. The Park Commission liked the
idea, but questioned where the list of rules came from? It was noted that the sign was
modeled after the signs at the St. Michael/Albertville fields. The Park Commission
suggested blue signs with white letters instead of green and white. The Park Commission
also stated that the Hawks and the Hamel Athletic Club need to come to an agreement on
the wording of the sign before it is created.
Discussion took place on the maintenance items which included hanging outfield
windscreens and filling in low areas with ag lime. The Park Commission did not have any
problems with these items and did not think that they needed City approval.
Pearson, DesLauriers and Scherer agreed to meet Schneider on site to determine the exact
location of the concrete slabs and to look at the flag pole and monument locations.
The Park Commission directed Schneider to bring back more detailed plans to the
January meeting for further consideration.
Excerpt of Minutes from the January 21, 2015 Park Commission Meeting:
Eagle Scout Project — Hamel Legion Park
Griffin Schneider briefly reviewed the original scope of his Eagle Scout Project to
include concrete slabs for the bleachers, moving the monument and flag pole, painting
dugouts, creating dugout maintenance signs and conducting annual field maintenance. He
stated that the revised scope of the project includes less concrete for the bleacher slabs,
not painting the dugouts, moving the monument, leaving the flag pole in its existing
location, but possibly replacing it, creating the dugout maintenance signs and conducting
the annual field maintenance.
Schneider reviewed the funding for the project. He stated that Bill DesLauriers has
offered to donate his time in supervising the finishing of the equipment. He stated that the
concrete will cost approximately $1,000, mesh will cost $167.05 and the preparation will
cost between $300 - $500 in materials, equipment and labor.
Schneider stated that he received two quotes on the maintenance signs and the low quote
was with Fast Signs costing $37.86 per sign for a Dibond 13x20 sign.
Schneider stated that the current flag pole is rusting and he would like to ask the Hamel
Lion's for a donation to replace it. He is proposing to replace the flag pole with a
galvanized steel pole which will help keep it from rusting in the future. Schneider also
noted that he has already received a new flag donated by the American Legion.
Discussion took place on the need to light the flag pole. It was noted that the flag would
be removed after each game so a light would not be necessary.
Schneider stated that the last item would be to move the monument. He stated that his
crew would coordinate and provide the labor to move the monument to wherever the city
wanted it to be placed.
Schneider noted that his next steps would be to meet with Bill DesLauriers, Ted Fust and
Steve Scherer to finalize the details on the concrete and to meet with the Hamel Athletic
Club to finalize the wording and design of the maintenance signs.
Schneider asked to revisit the updated concrete proposal by the city and stated that he
would like to provide a counter proposal to connect the concrete slabs and bring the
concrete up to the field so there would be no grass between the field and bleachers.
Scherer stated that there does not need to be grass in-between the concrete slabs and the
fields. He suggested filling that area with ag lime because the grass would be difficult to
grow in that location and it would always be muddy.
Excerpt of Minutes from the January 21, 2015 Park Commission Meeting:
DesLamiers stated that he had met on site with Pearson and Scherer and they felt it would
be too much concrete if it was all connected and wrapped around to the dugouts. He
stated that the city has its own projects to do up there, including cleaning up where the
building is located before too much new concrete is put down.
Lee stated that he liked where this project was heading, but felt the Park Commission still
needed more information before recommendations could be made. He suggested that
Pearson, DesLauriers, Jacob, and Scherer meet on site again with the Hamel Hawks to
further discuss the concrete. He noted that a bigger slab of concrete would need more
reinforcement and solid pricing needs to be figured out.
Excerpt of Minutes from the February 18, 2015 Park Commission Meeting:
Eagle Scout Project — Hamel Legion Park
Griffin Schneider stated that all the costs have been covered; noting that the flag pole and
signs will be donated. He specified that the concrete would not cost more than $3,500.
Schneider presented a new drawing for the concrete stating that the fences would be
brought in to allow for additional concrete slabs poured for spectators to sit with lawn
chairs.
DesLauriers stated that while meeting with them, they had agreed to only pour the three
concrete slabs for the bleachers and did not like that the plan had changed again to
include the additional side concrete slabs. He noted that the city is trying to clean the park
up and does not want too much concrete. He also noted that he thought it was a good idea
to move the fence up to improve the sightlines.
Discussion took place on the options for pouring concrete slabs. There was a general
consensus that the three slabs for the bleachers should be poured along with the small
triangle pieces between the slabs to have one continuous piece of concrete, but the
additional side slabs should not be poured.
The Park Commission discussed the updated language and design of the dugout signs. It
was recommended the signs should be blue and white to match the existing signage in the
park. There was a general consensus that these signs were a good idea and direction was
given to DesLauriers to work with Schneider to finalize the language on the signs. Reid
offered to help proof read the final signs.
Meehan questioned if the concrete would cost less than $3,500 without the side slabs. It
was confirmed that it would cost less.
It was noted that the name of the park is Hamel Legion Park, not Hamel Memorial Park
as written on the proposed dugout signs.
The Park Commission summarized their recommendations as follows:
1. Pour three concrete pads for the bleachers with the triangles filled in, but not the
additional side slabs.
2. Moving the fence is a good idea to help sightlines.
3. The maintenance/dugout signs are a good idea and DesLauriers will work with
Schneider to finalize language.
4. The flag pole will be replaced, but remain in the same location.
5. The monument will be moved to the approved location.
A motion was made by Linck and seconded by Meehan to recommend approval of the
Eagle Scout project with the items noted above. Motion passed unanimously.
Agenda Item # 5D
GROUNDS SERVICES AGREEMENT
This Agreement is made this 7th day of April, 2015, by and between the Hamel Athletic
Club, P.O. Box 62, Hamel, MN 55340 a Minnesota non-profit corporation (the "Contractor") and
the city of Medina, a Minnesota municipal corporation (the "City").
Recitals
1. The City has been authorized to enter into a contract for grounds services; and
2. The City has approved the contract for grounds services with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform grounds services for the City.
"Grounds services" will consist of picking up paper, trash, and debris following ball field use;
weekly emptying 55 gallon garbage containers and all recycle containers throughout Hamel Legion
Park into the garbage enclosure; and, grooming ball fields prior to league games and tournaments.
By providing the grounds services, the Contractor shall have the first option to schedule and
conduct youth baseball and softball practices and games on the Hamel Legion Park, Hunter Lions
Park, and Medina Morningside Park ball fields as defined in Exhibit A (the "Subject Property").
Contractor will also erect temporary back stops for younger youth leagues in the open field areas of
Hamel Legion Park as defined in Exhibit A. Contractor will remove backstops by July 31 st of each
year. Contractor shall be allowed to conduct youth softball/baseball tournaments and unlimited
development clinics on the Hamel Legion Park and Hunter Lions ball fields during the duration of
this agreement. All Contractor schedules of activities shall be coordinated and approved by the
City's Staff Liaison. Contractor will conduct its team formation tryouts on a Saturday in April. The
Contractor will also use this day to do field preparation. The Contractor will receive notification 30
days in advance of any events scheduled for the fields, so conflicts can be avoided. The Contractor
will provide the City Staff Liaison with an email contact list, to help facilitate this communication.
2.0. TERM. The term of this contract will be from April 7, 2015 to October 31, 2015.
2.01 RIGHT OF FIRST OFFER. Prior to marketing the Subject Property,
including the Paul Fortin Memorial Field, to others at the end of the Term, the City shall
give notice to the Contractor that the Subject Property will be made available to others and
the terms (including the same number of fields, days and hours identified in Section 3.02
and Section 3.03 of this Agreement) to be contained in any such offer. The Contractor will
have the right to accept the terms of any such offer referred to in the preceding sentence by
giving the City notice of its election within 30 days of receipt of the terms of the City's
proposed offer.
3.0 COMPENSATION.
1
3.01 The Contractor shall provide the City with a $1,000.00 deposit by April 7,
2015 as a deposit for use of the City ball fields and facilities. The City shall retain a portion
or all of the deposit for actual costs incurred to repair damages to facilities as a result of the
Contractor's use. The City shall return any remaining balance of deposit to the Contractor
within 30 days following termination of the agreement.
3.02 The Contractor shall pay the City in the amount of $2,500.00 for use of the
Hamel Legion Park recreational fields per the attached Exhibit A from Monday through
Fridays, 4:00 p.m. to 10:00 p.m. in Area A and Area B from April lst through July 31st and
Area C from April 15th through July 31st of each year. The Contractor will also receive
priority on the batting cages from Monday through Thursday, 5:00 p.m. to 8:00 p.m. from
April 15th to July 15th. The Contractor may also use the Hamel Legion Park recreational
fields on weekends for training events at no additional cost with the condition that priority
would be given to a scheduled group that has paid for a weekend field reservation. Payment
shall be submitted to the City by June 1st of each year.
3.03 The Contractor shall pay the City in the amount of $250.00 for use of the
Hunter Lions Park ball field Area D per the attached Exhibit A from Monday through
Fridays, 4:00 p.m. to dusk, from April 1st through July 31st of each year. Payment shall be
submitted to the City by June 1st of each year.
3.04 The Contractor shall pay the City in the amount of $500.00 for use of the
Medina Morningside Park ball fields Area E per the attached Exhibit A from Monday
through Thursdays, 5:00 p.m. to 8:00 p.m., from April 15th through July 1 lth of each year.
Payment shall be submitted to the City by June 1st of each year.
3.05 The Contractor shall pay the City $60.00 per field each day for use of the
Hamel Legion Park and/or Hunter Lions Park ball fields for youth softball/baseball
tournaments. Payments shall be submitted to the City within 15 business days of the
tournament completion.
3.06 The Contractor shall pay the City a $4.00 per participant surcharge fee for
use of the bathrooms, building utilities, and the operations of concessions to help pay for
utilities and building maintenance by June 1st of each year.
3.07 If the Contractor fails to pay the City for any of the fees listed in this
agreement by its due date, a 10% penalty fee will be applied per month of non-payment.
3.08 The Contractor shall have access to store equipment and tools in the field
house garage located in Hamel Legion Park and the storage shed located in Hunter Lions
Park as referenced in Exhibit A attached hereto.
i) The Contractor shall submit all construction plans to the City and
receive approval from the Public Works Director prior to building a secure storage area,
shelves, or other items in the field house garage at Hamel Legion Park.
2
3.09 The Contractor shall have access to the Hamel Community Building
Assembly Hall for the purpose of youth ball team organizing meetings. The Contractor
shall be limited to conducting five organizing meetings for the duration of this agreement.
3.10 The City will grant the Contractor a temporary sign permit on the premises at
Hamel Legion and Hunter Lions Parks at no cost to the Contractor for event and registration
signage in compliance with City sign regulations.
3.11 The City shall supply Ag Lime for the inner fields and for the outer tracks
around the fields in an amount to be mutually agreed upon by both parties.
3.12 The City shall provide reasonable repair to ball fields upon receiving
sufficient notice from Contractor of repair requests and upon sufficient City equipment,
materials and labor being available.
3.13 The City shall provide cleaning services of the Field House bathroom
facilities once a week between the dates of April 25 and July 31.
3.14 The City shall provide a garbage enclosure and garbage and recycling
containers at the ball fields and shall coordinate collection at the garbage enclosure once a
week between the dates of April 25 and July 31.
3.15 The City shall provide grass mowing of the ball field twice a week from
April 25 to July 31 and once a week from August 1-22, or as needed in the area listed as
Exhibit A, and weed control of the ball fields as needed. To help league play, Contractor
requests that the mowing be performed on Mondays, so that grass length does not hamper
play.
4.0 SIGN ADVERTISEMENT PROGRAM. The Contractor shall be allowed to sell sign
advertisements to area businesses to be placed on the ball field fences in Hamel Legion
Park per the following conditions:
4.01 All proceeds from the program must be used for capital improvements
within Hamel Legion Park such as ball field lights, irrigation system,
dugouts, scoreboards, pitching mounds, etc.
4.02 Sign dimensions and materials must be uniform and be approved by the City
Staff Liaison.
4.03 Signs may be placed on the outfield fences facing home plate or on the ball
field fences facing the walkway toward the field house as long as the signs
do not restrict anyone's view of the fields. No signs may be placed facing
Brockton Lane.
4.04 Signs will be purchased, installed and maintained by the Contractor. It will
be the sole responsibility of the contractor to repair and replace damaged
signs.
3
4.05 Signs will only be allowed to be displayed in the park during the regular
season from April 1st to July 31st. It is the responsibility of the Contractor to
remove signs by July 31 st of each season.
5.0 SALE OF FOOD AND BEVERAGES. The sale of food and beverages during Contractor
use of premises is prohibited unless separate agreement or license is granted by the City.
6.0 INDEPENDENT CONTRACTOR.
6.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or
subcontractor who may perform services for the Contractor in connection with this
Agreement is also not an employee of the City. The Contractor understands that the City
will not provide any benefits of any type in connection with this Agreement, including but
not limited to health or medical insurance, worker's compensation insurance and
unemployment insurance, nor will the City withhold any state or federal taxes, including
income or payroll taxes, which may be payable by the Contractor.
6.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement.
6.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
7.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the
City from claims and liability for injury or damage to persons or property for all work performed by
the Contractor and its respective employees or agents under this Agreement. The Contractor shall
name the City as an additional insured under its general liability policy in limits acceptable to the
City. Prior to performing any services under this Agreement, the Contractor shall provide evidence
to the City that acceptable insurance coverage is effective.
8.0 WORKER'S COMPENSATION.
8.01 The Contractor will comply with the provisions of the Minnesota worker's
compensation statute as an independent contractor before commencing work under this
Agreement.
8.02 The Contractor will provide its own worker's compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
9.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney's fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor's
performance under this Agreement.
4
10.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement
will, in all respects, be controlled and governed by the laws of Minnesota.
11.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City. The Contractor shall provide the City with copies of all
contracts for assigned services. Contractor will use part time labor and its own equipment to
perform the Grooming for the fields prior to its league games and tournaments.
12.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
13.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunities under statute or common law.
14.0 TERMINATION. Either parry may terminate this Agreement at any time, for any reason.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By
Bob Mitchell, Mayor
By
Scott T. Johnson, Administrator -Clerk
HAMEL ATHLETIC CLUB
(CONTRACTOR)
By
Eddie Leuthner, President
5
Exhibit A
Hamel Legion Park Recreational Fields
Hunter Lions Park Ball Field
Medina Morningside Park Ball Fields
Agenda Item # 5E
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jodi Gallup, Assistant to City Administrator
DATE: April 2, 2015
MEETING DATE: April 7, 2015
SUBJECT: Fields of Medina Park Development
Background
At the February 17, 2015 City Council meeting, Council authorized WSB to prepare the specifications
for the Park at Fields of Medina's construction plans and authorized staff to go out for bid on the
project. This bid package includes concrete curbing, concrete slabs for benches, concrete base for sport
court, fencing, asphalt interior trails, asphalt basketball court, amongst other site work. The bid
opening was held on April 2nd and staff was pleasantly surprised that the low base bid with Sunram
Construction, Inc. came in at $216,420 which is $75,260 less than the engineer's estimate of $291,680.
Park Development by Developer
Staff has been diligently working with Mattamy Homes (Developer of Fields of Medina) to get this
park completed. As part of the agreement to allow the developer to remove so many trees from the site,
they have agreed to help complete this park. To date, Mattamy has graded the site, installed the looped
trail around the perimeter of the park, paved the parking lot and contributed $150,000 towards the cost
of the playground equipment. They will also be paying $13,080 for alternative A5 to build the
retaining wall for the park.
Budget
The City of Medina originally budgeted $220,000 out of the Park Dedication fund to complete the site
work of the park that was not being done by the developer. The Park Commission felt strongly about
making this a turn -key park and not slowly building it over the course of many years. This $220,000
estimate was tabulated a few years ago and did not take everything into consideration. A more accurate
account of city expenses is outlined below:
• Site work: $216,420 + $6,356 alternatives
• Engineering costs: $39,700
• Sport Court surface & nets: $29,831.53
• Benches: (10 at $1,000 each): $10,000
• Drinking Fountain: $15,000 (the contractor bid this as alternate Al at $34,900, but our public
works staff can do it cheaper). Staff will evaluate the need for it, prior to installing.
• Other site amenities (basketball hoop, soccer nets, bike rack, plantings, etc.): $15,000
• Contingency fund: $11,794
Staff recommends allocating an additional $125,000 out of the Park Dedication Fund to complete the
park. The City's Park Dedication Fund has a current balance of $1,773,597.29. Staff believes
allocating the additional funds to make this a turn -key park is worth the expense.
Recommendation
Staff recommends awarding the base bid of $216,420 plus $19,436 for alternatives A2, A3, A4 & A5
totaling $235,856 to Sunram Construction, Inc. and authorizing the city to enter into a contract with
Sunram Construction, Inc. Staff also recommends budgeting an additional 5% as a contingency fund if
some unforeseen necessary items come up while in the construction phase. Staff further recommends
allocating an additional $125,000 out of the Park Dedication Fund to complete this project.
AL
WSB
& Associates, Inc. engineering • planning • environmental • construction
April 2, 2015
Steve Scherer, Public Works Superintendent
City of Medina
2052 County Road 24
Medina, MN 55340
Re: Recommendation to Award Construction Contract for Fields of Medina
WSB Project No. 02712-070
Dear Mr. Scherer,
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-5414800
Fax: 763-541-1700
Congratulations on obtaining very competitive bids for this project. The receipt of 6 bids shows
great interest in working with the City of Medina by local contractors.
Bids were received for the above -referenced project on Thursday, April 2, 2015. There were a
total of 6 bids submitted, which were opened and read aloud. The bids were checked for
mathematical accuracy and tabulated. The bid tabulation is attached for your reference and
includes corrections to any mathematical errors. The low bid was submitted by Sunram
Construction, Inc. in the amount of $270,756.00 including base bid improvements and alternates.
Their bid is about 25% under the engineer's estimate of $357,080.00 for the total bid
improvements.
Sunram Construction, Inc. is a local contractor based out of Corcoran, MN. We expect they will
perform within the requirements of this project. WSB & Associates have also contacted Sunram
Construction, Inc. and confirmed with them that they are confident in their Bid Proposal
Submission. They are excited and eager to start the project and look forward to working with the
City of Medina on what should be a great project.
We recommend the City of Medina award the contract to the low bidder, Sunram Construction,
Inc., as indicated below:
Base Bid
$216,420.00
Add Alternate 2 — Restroom Enclosure
$3,000.00
Add Alternate 3 — Concrete Bench Pads
$1,640.00
Add Alternate 4 — Split Rail Fence
$1,716.00
Add Alternate 5 — Natural Stone Retaining Wall
$13,080.00
Recommended Project Award:
$235,856.00
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
K:102712-070 Admin\Construction Admin\LTR RECMMDTN-Fields o£Medina —2015-04-02
Page 2
As a reminder, the bid schedule allows construction to proceed in all designated work areas upon
receipt of the Notice to Proceed. Work in all areas will be Substantially Completed by July17,
2015. WSB also recommends carrying a 5% contingency for unforeseen conditions that may be
encountered during construction. Including the construction contingency, WSB recommends the
City Council approve funding for the above referenced project in the amount of $247,650.00.
Please contact me to discuss any questions you may have regarding bids received or this letter or
recommendation. WSB would like to thank you for the opportunity to assist you in the
development of plans and documents for improvements to the Fields of Medina Project and look
forward to seeing this exciting project develop through construction.
Sincerely,
WSB & Associates, Inc.
1,044:72r-:
Robert A. Slipka III, RLA, ASLA
Senior Landscape Architect
Attachments: Bid Tabulation
Cc: Jodi Gallup, City of Medina
Candace Amber, WSB & Associates, Inc.
Tom Kellogg, WSB & Associates, Inc.
RA02712-070\Admin\Construction Admin\LTR RECMMDTN-Fields of Medina - 2015-04-02.docx
BID PROPOSAL FORM
FIELDS OF MEDINA PARK DEVELOPMENT
CITY OF MEDINA, MINNESOTA
OWNER/SUBMITTAL LOCATION:
City of Medina
2052 County Road 24
Medina, MN 55340
I hereby certify that this is an exact reproduction of bids received.
Landscape Architect: Robert Slipka, Project Manager
PROJECT CONSULTANT:
WSB & Associates, Inc.
701 Xenia Ave. South - Suite 300
Minneapolis, MN 55416
BID OPENING:
Date: April 2, 2015
Time: 10:00 a.m.
Denotes Corrected Figure
Units Legend: LS = Lump Sum, SF = Square Feet, SY = Square Yard, EA = Each, LB = Pound, PAIR = Pair
LF = Lineal Feet, FF = Face Feet, CY = Cubic Yard (in place measure), TN = Ton, GAL = Callon; AC = Acre
BASE BID SCHEDULE:
ESTIMATE
SUNRAM
CONSTRUCTION, INC.
GL CONTRACTING, INC.
ODESA II
KA WITT
CONSTRUCTION, INC.
BLACKSTONE
CONTRACTORS
BARBER CONSTRUCTION,
INC.
No.
Description
Estimated
Qty.
Unit
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
1.01
Mobilization for the duration of the project- complete (NOTE: this shall not
exceed 5% of the total Contract amount).
I
LS
$15,000.00
$15,000.00
$9,800.00
$9,800.00
$7,642.20
$7,642.20
$5,000.00
S5,000.00
$12,000.00
$12,000.00
$12,000.00
$12,000.00
$10,000.00
$10,000.00
1.02
On -site Earthwork - complete, including: 1) common excavation and placement
of all soil and subsoil materials to subgrade elevations in all work areas; 3) subsoil
compaction beneath pavements, etc.; and 4) grade maintenance as necessary for
duration of construction period
1
1 S
$10,000.00
$10,000.00
$5,950.00
$5,950.00
$8,549.50
$8,549.50
$7,500.00
$7,500.00
$25,000.00
$25,000.00
$20,000.00
$20,000.00
$65,000.00
$65,000.00
1.03
Export of Excess Soils from site - complete
750
CY
$10.00
$7,500.00
$11.80
$8,850.00
$13.00
$9,750.00
$30.00
$22,500.00
$10.50
$7,875.00
$17.00
$12,750.00
$40.00
$30,000.00
1.04
Saw Cut existing pavement for new Work - complete
20
LF
$4.00
$80.00
$3.00
$60.00
$3.70
$74.00
$3.00
$60.00
$10.00
$200.00
$6.00
$120.00
$40.00
$800.00
1.05
Remove and Dispose of Existing Pavement for new Work - complete
300
SF
$4.00
$1,200.00
$1.00
$300.00
$1.30
$390.00
$3.00
$900.00
$2.00
$600.00
$4.00
$1,200.00
$4.00
$1,200.00
1.06
Asphalt Paving for 8' Wide Trail - complete, including 1.0" wearing course
mixture over tack coat over 2.0" non -wearing course over 6" thick compacted
MnDot 3138 Class 5 Aggregate Base (aggregate base with a maximum of 15%
recycled material will be allowed) as indicated on plans, details and specifications
200
SY
S32.00
$6,400.00
$43.00
$8,600.00
S44.80
$8,960.00
S43.00
$8,600.00
S49.00
$9,800.00
$52.00
$10,400.00
$40.00
$8,000.00
1.07
Asphalt Paving for Basketball Hard Court - complete, including 1.5" wearing
course mixture (RAP/RAS-FREE) over tack coat over 2.0" non -wearing course
over 8" thick compacted MnDot 3138 Class 5 Aggregate Base (aggregate base with
a maximum of 15% recycled material will be allowed) as indicated on plans, details
and specifications
500
SY
$32.00
$16,000.00
$46.10
$23,050.00
$51.50
$25,750.00
S48.00
$24,000.00
S45.00
$22,500.00
$54.00
$27,000.00
$45.00
$22,500.00
1.08
Color Coat System for Basketball Hard Court Area -complete, as indicated on
plans, details and specifications including 4" wide line striping
500
SY
$8.00
$4,000.00
$11.00
$5,500.00
$11.10
$5,550.00
S12.00
$6,000.00
S 11.10
$5,550.00
$10.50
55.250.00
$14.00
$7,000.00
1.09
Import and Place Granular Borrow to be placed beneath pavements as indicated
on plans, details and specifications - complete
170
CY
$20.00
$3,400.00
$21.60
$3,672.00
$27.60
$4,692.00
$30.00
$5,100.00
533.25
$5,652.50
$26.00
$4,420.00
$28.00
$4,760.00
1.10
Geotextile Fabric beneath the basketball hard court and 8' wide asphalt trails
1,000
SY
$2.00
$2,000.00
$1.85
$1,850.00
$1.10
$1,100.00
$3.00
$3,000.00
$2.00
$2,000.00
$3.00
$3,000.00
$2.00
$2,000.00
1.11
Concrete Footings and Sleeves for the basketball goal and tennis court post &net
system - complete
1
LS
$3,000.00
$3,000.00
$1,575.00
$1,575.00
$1,657.50
$1,657.50
$1,750.00
$1,750.00
$1,665.00
$1,665.00
$3,500.00
$3,500.00
$7,500.00
$7,500.00
1.11
Cast Iron Detectable Warning Plates - complete
16
SF
$50.00
$800.00
$45.00
$720.00
S47.50
$760.00
$30.00
$480.00
$42.00
$672.00
$50.00
$800.00
$93.00
$1,488.00
Fields of Medina Park Development
City of Medina
WSB Project No. 2712-07
BID PROPOSAL FORM
Page - 1 of 2
6" thick Reinforced Concrete Tennis Court Pavement with thickened edge
including 6" depth of class 5 base material as indicated on plans, details and
specifications
7,500
SF
ESTIMATE
SUNRAM
CONSTRUCTION, INC.
GL CONTRACTING, INC.
ODESA II
KA W'ITT
CONSTRUCTION, INC.
BLACKSTONE
CONTRACTORS
BARBER CONSTRUCTION,
INC.
_
1.12
$12.00
$90,000.00
$8.20
$61,500.00
$8.40
$63,000.00
$9.50
$71,250.00
$7.00
$52,500.00
$9.00
$67,500.00
$10.50
$78,750.00
1.13
6" thick Concrete Pavement for heavy duty pads, walks and pedestrian ramps as
indicated on plans, details and specifications
5,500
SF
$10.00
$55,000.00
$4.90
$26,950.00
$6.20
$34,100.00
$6.00
$33,000.00
$7.15
$39,325.00
$7.00
$38,500.00
$9.50
$52,250.00
1.14
4" thick Concrete Pavement for standard walks and pads, etc. as indicated on
plans, details and specifications
3,000
SF
$8.00
$24,000.00
$4.20
$12,600.00
$5.40
$16,200.00
$4.50
$13,500.00
$6.40
$19,200.00
$6.00
$18,000.00
$7.00
$21,000.00
1.15
Playground B612 Concrete Curb &Gutter as indicated on plans, details and
specifications - complete
700
LF
$25.00
$17,500.00
$17.60
$12,320.00
$18.50
$12,950.00
S28.00
$19,600.00
$24.65
$17,255.00
$26.00
$18,200.00
$24.00
$16,800.00
1.16
4" Perforated I3DPE for play area/court drainage as indicated on plans, details
and specifications - complete
310
LF
$15.00
$4,650.00
S630
$1,953.00
$14.80
$4,588.00
$9.00
$2,790.00
$8.00
$2,480.00
$22.50
$6,975.00
$18.00
$5,580.00
1.17
4" Non -Perforated PVC for play area and court drainage and electrical conduit as
indicated on plans, details and specifications - complete
300
LF
$15.00
$4,500.00
$12.65
$3,795.00
$15.40
$4,620.00
$6.00
$1,800.00
$8.00
$2,400.00
$14.50
$4,350.00
$38.00
$11,400.00
1.18
Draintile Cleanouts for play area drainage as indicated on plans, details and
specifications - complete
5
EA
$150.00
$750.00
$325.00
$1,625.00
$446.10
$2,230.50
$200.00
$1,000.00
$150.00
$750.00
$265.00
$1,325.00
$800.00
$4,000.00
1.19
Connect PVC into catch basin as indicated on plans, details and specifications -
complete
1
EA
$800.00
$800.00
$850.00
$850.00
$1,042.30
$1,042.30
$400.00
$400.00
$750.00
$750.00
$540.00
$540.00
$2,400.00
$2,400.00
1.20
ADA Parking Stall Signs - complete, as per plans, details and specifications to
include one standard stall signage and one van accessible stall signage
2
EA
$250.00
$500.00
$250.00
$500.00
$221.00
$442.00
$250.00
$500.00
$250.00
$500.00
$250.00
$500.00
$1,000.00
$2,000.00
1.21
Tennis Court Chainlink Fencing, 10' high, 3-rail black vinyl coated for the
tennis court - complete, as indicated on plans, details and specificfions including all
attachments, footings, hardware, gates, etc.
360
LF
$60.00
$21,600.00
$52.50
$18,900.00
$56.50
$20,340.00
$55.00
$19,800.00
$55.50
$19,980.00
$54.00
$19,440.00
$65.00
$23,400.00
1.22
Restoration upon completion of all work - complete, to include finish landscape
grading / raking surfaces smooth and seeding with Tuff Stuff Seed Mixture by Twin
City Seed, or approved equal (to include maintenance for min. 2 months)
1
LS
S3,000.00
$3,000.00
$5,500.00
$5,500.00
$11,050.00
$11,050.00
$6,000.00
$6,000.00
$6,000.00
$6,000.00
$5,000.00
$5,000.00
$9,000.00
$9,000.00
t
BASE BID TOTAL:
$291,680.00
$216,420.00
$245,438.00
$254,530.00
$254,654.50
$280,770.00
$386,828.00
ALTERNATE BID SCHEDULE:
No.
Description
Estimated
Qty.
Unit
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Unit Bid
(In Dollars)
Total Bid
(In Dollars)
Al
Drinking Fountain - as indicated on plans, details and specifications - complete,
including water service hook-up/connections, 1" copper pipe, blow-out, curb stop,
and testing
1
LS
$20,000.00
$20,000.00
$34,900.00
$34,900.00
$11,280.30
$11,280.30
$9,900.00
$9,900.00
$10,500.00
$10,500.00
$12,000.00
$12,000.00
$43,000.00
$43,000.00
Restroom Enclosure - as indicated on plans, details and specifications, complete
including all attachments and concrete footings
1
LS
$15,000.00
$15,000.00
$3,000.00
$3,000.00
$2,873.00
$2,873.00
$4,500.00
$4,500.00
$2,886.00
$2,886.00
$3,500.00
$3,500.00
$12,800.00
$12,800.00
A3
4" thick Concrete Pavement for standard 12' x 4' bench pads placed along the
loop trail (to be field located) and for pond overlook pad
200
SF
$8.00
$1,600.00
$8.20
$1,640.00
$8.20
$1,640.00
$4.50
$900.00
$7.50
$1,500.00
$7.00
$1,400.00
$19.00
$3,800.00
A4
Jumbo Split Rail Fence - complete
120
LF
$40.00
$4,800.00
$14.30
$1,716.00
$17.70
$2,124.00
$20.00
$2,400.00
$16.00
$1,920.00
$20.00
$2,400.00
$38.00
$4,560.00
Natural Stone Retaining Wall for bench overlook and along tennis court -
A5
complete, including all earthwork, backfill, draintile, geotextile fabric, and finished
grading as necessary for installation
600
FF
$40.00
$24,000.00
$21.80
$13,080.00
$39.30
$23,580.00
$35.00
$21,000.00
$23.00
$13,800.00
S32.00
$19,200.00
$38.00
$22,800.00
ALTERNATE
BID TOTAL:
$65,400.00
$54,336.00
$41,497.30
$38,700.00
$30,606.00
$86,960.00
$38,500.00
Fields of Medina Park Development
City of Medina
WSB Project No. 2712-07
BID PROPOSAL FORM
Page - 2 of 2
C&C Courts INC.
Sport Court North
1301 Cliff Road E. Suite 104
Burnsville, MN 55337
Name / Address
City of Medina, Fields of Medina
Jodi Gallup
2052 County Road 24
Medina, MN 55340
Description
Sport Court Suspended Sports Surface, Sportgame, stock
colors, for 60' x 120' area
Multi -Sport Net Poles, and sleeves
Net Adjustment System for Poles
Installation Fee/Labor, painting of gamelines, lines and
colorTBD
Shipping charges/Freight
Qty
10,704
2
1
1
1
Phone # 952-746-4545
Fax # 952-746-4549 craig@sportcourtmn.com
Estimate
Date Estimate #
4/2/2015 2015-140
P.O. No.
Fields
Rate
2.403
410.865
248.09
1,440.00
1,600.00
Project
Total
25,721.71
821.73
248.09
1,440.00
1,600.00
Subtotal
$29,831.53
Sales Tax (0.0%)
$0.00
Total
$29,831.53
1ATWW crnrhrnurtnnrth rnm
Agenda Item # 7A
To: Medina City Council
From: Medina Commission Representative, Elizabeth Weir
3/15/15
Re: Elm Creek Watershed Management Commission (ECWMC) Annual Update for 2014
The Elm Creek Watershed drains some 130.68 square miles of land cover that includes urban,
suburban and rural residential development, commercial development, hobby farms, agricultural
uses and remnant stands of original forest. The main goals of the seven -city Watershed Com-
mission are to protect and manage the natural resources of the Elm Creek Watershed for flood
prevention, improved water quality for recreation, and education of the public.
In Medina, the Elm Creek Watershed is the City's fastest growing area. The seven member cit-
ies and their percentage of watershed drainage are: Medina 7%, Corcoran 28 %, Plymouth 3 %,
Maple Grove 20 %, Rogers 20 °/U and Dayton 19 %.
The Commission spent much of 2014 completing an upgrade in the standards and requirements
of the Third Generation Plan, which is the decennial equivalent of a city's Comprehensive Plan.
The Commission is now in the final stages of completing the Plan. The upgrade is based upon
years of technical analysis, collected from multiple studies, in order to ensure that the new
standards and requirements are based upon sound science.
The Total Maximum Daily Load (TMDL) study measures sources of phosphorous inflow into Elm
Creek and its lakes and streams, and it has been integrated in the Plan. Upon completion, the
still -to -be -completed Water Restoration and Protection Strategies (WRAPS) study will be added
to the Plan. The purpose of the WRAPS study is to prioritize hotspot projects that are the most
urgent and cost-effective to address creek and lake health in the watershed.
Based upon the results of these studies, the Commission revised its development and redevel-
opment Rules and Standards in order to be consistent with updated National Pollution Dis-
charge Elimination Standards (NPDES,) General Stormwater and Construction Permits and
MS4 requirements. (Medina is an MS4 city.) Although final completion of the Third Generation
Plan has been postponed until later in 2015, the Commission elected to have the revised rules
and standards implemented January 1st, 2015, and the Board of Water and Soil (BWSR)
adopted the revised standards and rules. The revised Plan can be read
at: www.elmcreekwatershed.orq/mgmtplan.shtml.
The final stage of the Third Generation Plan process involves integrating the WRAPS infor-
mation and populating the Capital Improvement Plan (CIP.) Medina has the large Tower Drive
Project on its Third Generation Plan CIP for 2015, for which the City received $68,750 in Ad
Valorem Taxation. Beyond 2015, Medina has no entries for the CIP for the following decade, but
some might arise and can be added to the Commission CIP as "minor amendments."
Questions:
1. Would the Council and professional staff support designing future stormwater ponds with
benches to allow for later retrofitting with iron/sand filters?
The filters are effective in removing Total Suspended Sediments (TSS) that carry dissolved
phosphorous, a difficult problem to solve without the filters; however, these filters are expensive.
Looking ahead, I foresee ever-increasing water quality standard requirements to correct phos-
phorous -impaired lakes and streams. Medina could save long-term costs by having ponds pre-
designed to take such filters. The cost of designing a storm pond to accommodate future filters
adds little, or no additional cost to regular pond design.
2. Might the Council consider holding a NEMO presentation to educate members of the two
commissions and Council members on how land -use contributes to lake and stream pollution?
NEMO is a free program, it is participatory, fun and educational. To make it more far-reaching,
perhaps neighboring Corcoran and our residents could also be invited to participate. The pro-
gram is particularly relevant for Planning Commission and Council members.
To conclude:
To support the Third Generation Plan, the Commission anticipates a minimum 3% annual in-
crease in member city dues, plus watershed -wide Ad Valorem taxation for projects in Medina
and in other cities. To qualify, a project must appear on both the City CIP and the Commission
CIP. All future CIP projects should qualify for Ad Valorem Tax support for up to 25 % of the
overall costs.
(Ad Valorem taxes are collected by Hennepin County and do not appear as city taxes.)
ECWMC member cities will have two years to update their Storm Water Improvement and Pro-
tection Plans (SWIPP.) Because Medina has been progressive in water quality improvement,
standards, a revision to the SWIPP should not be too onerous.
Liz Weir
Medina Representative to the ECWMC.
(Iron/Sand Filter general information:
Modeling shows that the life of a correctly designed filter is 25-35 years; most BMPs
have lifespans of 20 years, so they can be a good value. Of course, this is new
technology, so it remains to be seen what happens in the field. Initially, it appears they
are performing well for cities who have implemented them.
• They cannot go anaerobic; so drying out is fine but they cannot be submerged for
any more than 48 hours. This can be easily implemented into the design.
• They are initially expensive but long-term on a per pound of phosphorus removal
can be cost-effective.
• There's an agricultural version in Hanover (Wright Co.) that has great potential to
impact water quality. http://www.bwsr.state.mn.us/news/webnewsianuary2015/2.pdf)
Agenda Item # 8A
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2015-
RESOLUTION GRANTING EXTENSION OF TIME TO
SUBMIT FINAL PLAT FOR WOODS OF MEDINA
AMENDING RESOLUTION 2014-04
WHEREAS, on January 7, 2014, the city of Medina adopted Resolution 2014-04, granting
preliminary plat approval to Jeff Pederson and 4412 JKP LLC (collectively, the "Applicant") to
subdivide property which is legally described in Exhibit A, attached hereto; and
WHEREAS, under the terms of said resolution, the final plat was required to be submitted
to the City within 180 days or the preliminary plat was to be considered void, unless a written
request for time extension is submitted by the Applicant and approved by the City Council, and
WHEREAS, on October 21, 2014, the city of Medina adopted Resolution 2014-68, which
granted an extension of time to submit the final plat until July 7, 2015; and
WHEREAS, the Applicant has requested an additional extension to meet the terms and
conditions of preliminary plat approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, as follows:
1. The application for final plat must be submitted to the City by January 7, 2016 or
the preliminary plat shall be considered void, unless a written request for time
extension is submitted by the Applicant and approved by the City Council.
2. Except as explicitly stated above, all terms and conditions of Resolution 2014-04 are
hereby reaffirmed.
Dated: April 7, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, Administrator -Clerk
Resolution No. 2015-##
April 7, 2015
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent:)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-## 2
April 7, 2015
EXHIBIT A
Legal Description of the Property
Parcel 1:
That part of the South 30 acres of the Northwest 1/4 of Section 1, Township 118 North,
Range 23 West of the 5t P.M., lying West of the East 1760 feet, EXCEPT the West 534
feet of the South 217.5 feet thereof, and further EXCEPTING that part lying West of a
line drawn parallel with and distant 40 feet East of the West line thereof, according to the
United States Government Survey thereof and situate in Hennepin County, Minnesota.
and
Parcel 2:
The West 534 feet of the South 217.5 feet of the Northwest'/. of Section 1, Township
118 North, Range 23 West of the 5th P.M., EXCEPTING that part lying West of a line
drawn parallel with and distant 40 feet East of the West line thereof, according to the
United States Government Survey thereof and situate in Hennepin County, Minnesota.
Resolution No. 2015-## 3
April 7, 2015
MEMORANDUM
Agenda Item # 9A
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: March 31, 2015
MEETING: April 7, 2015 City Council
SUBJ: Puptown — CUP Amendment — 810 Tower Dr.
Review Deadline
Complete Application Received: February 11, 2015
120-day Review Deadline: June 11, 2015
Overview of Request
Puptown, LLC has requested an amendment to their existing Conditional Use Permit (CUP) at
810 Tower Drive. The applicant has operated a dog boarding/daycare facility at the subject site
since 2011. At the time the CUP was granted in 2011, the City Council included a condition that
no more than 60 dogs be located at the property at any given time.
The applicant has requested that this condition be amended so that 90 dogs be permitted for
daycare services and 70 for overnight boarding.
An aerial of the subject site can be found at the top of the following page. The applicant has
provided a sketch of the site and building layouts, which are attached. A copy of the resolution
adopted in 2011 is also attached for reference.
The subject site is 2.32 acres in size. The principal structure is approximately 5,200 square feet
and there is a fenced area approximately 13,000 square feet in area behind the principal structure
for the animals. There is also a 2,000 square foot storage building on the property.
Analysis
"Retail and service uses which include the keeping of animals on -site such as pet stores,
veterinarian clinics, animal day cares, animal boarding, commercial kennels and similar uses"
are allowed conditional uses in the Commercial General (CG) zoning district. The use is subject
to a series of standards specific to the use, which is summarized on the attached document.
One of the standards states "Sufficient space shall be required within the principal structure to
accommodate all boarding and exercise activities, if applicable. The size and design of this space
shall be appropriate for the planned use according to responsible animal care standards. The
space shall be well maintained and animal waste shall be promptly collected, discarded, and the
location disinfected."
In order to meet this standard, the following condition was included in the resolution of approval:
"Maximum daycare and boarding occupancy of the facility shall be limited to 60 dogs at a time,
excluding animals exclusively on -site for grooming services."
Puptown Page 1 of 6 April 7, 2015
Amended CUP City Council Meeting
At the time the CUP was first considered, staff found that the City of New Hope required a
minimum of 75 square feet per dog. This was used as a baseline against the inside space to
arrive at 60 dogs. At the time, the applicant agreed to the limitation. Having operated over the
past 4+ years, the applicant has found that they do not utilize all of the spaces with 60 dogs. The
applicant has also noted that the outside area is utilized almost every day, which was not used in
the calculation.
Another resource, the ASPCA (American Society for the Prevention of Cruelty to Animals),
recommends 75 square feet of play space per dog (or 100 square feet for each large dog and 50-
60 square feet for each small -medium dog).
The applicant requests up to 90 dogs for daycare. This would be equivalent to 48 square feet of
inside space per dog and 192 square feet per dog of inside/outside space. For the sake of
reference, if additional capacity were granted for the outside space at 25%, it would be
equivalent to 43 additional dogs using the 75 square feet/dog calculation.
Staff believes it is appropriate to provide some consideration for the very large outside space.
Puptown Page 2 of 6 April 7, 2015
Amended CUP City Council Meeting
Remaining Conditions
Staff is not aware of any complaints or failures related to the conditions which were adopted in
2011. The maximum number of dogs is the only requested change by the applicant. Staff
believes it would be appropriate to discuss any of the remaining conditions if the Planning
Commission saw that it was appropriate.
Review Criteria
Section 825.39 of the City Code establishes the general criteria that the City considers when
reviewing a conditional use permit request. These criteria are copied below, with a potential
finding provided by staff for each. In addition to these general criteria, the specific standards
described in the attached document are required to be met.
Subd. 1. That the conditional use will not be injurious to the use and enjoyment of other property
in the immediate vicinity for the purposes already permitted, nor substantially diminish and
impair property values within the immediate vicinity.
The City found that this criterion was met during the initial review of the CUP. Staff does
not believe, subject to continued compliance with the conditions and standards, that the
increase in the number of dogs causes additional concern.
Subd. 2. That the establishment of the conditional use will not impede the normal and orderly
development of surrounding vacant property for uses predominant in the area.
The City found that this criterion was met during the initial review of the CUP. Staff does
not believe, subject to continued compliance with the conditions and standards, that the
increase in the number of dogs causes additional concern.
Subd. 3. That adequate utilities, access roads, drainage and other necessary facilities have been
or are being provided.
The increased number of dogs does not have an impact on this factor, and the City found
that this criterion was met during the initial review of the CUP.
Subd. 4. That adequate measures have been or will be taken to provide sufficient off-street
parking and loading space to serve the proposed use.
The existing site includes 20 parking spaces. During the initial review, staff calculated the
"peak demand" for parking between 9 and 13 spaces. Increasing capacity by 50% (from 60
to 90) would increase this to 14 to 19 spaces, which the site can accommodate. There is
also substantial space for proof of parking if the parking need is not calculated correctly.
Subd. 5. That adequate measures have been or will be taken to prevent or control offensive odor,
fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to control
lighted signs and other lights in such a manner that no disturbance to neighboring properties will
result.
The City found that this criterion was met during the initial review of the CUP. Staff does
not believe, subject to continued compliance with the conditions and standards, that the
increase in the number of dogs causes additional concern.
Puptown Page 3 of 6 April 7, 2015
Amended CUP City Council Meeting
Subd. 6. The use, in the opinion of the City Council, is reasonably related to the overall needs of
the City and to the existing land use.
The proposed use is permitted in the district and staff believes the applicant has shown
general compliance with relevant regulations and policies.
Subd. 7. The use is consistent with the purposes of the zoning code and the purposes of the
zoning district in which the applicant intends to locate the proposed use.
The proposed use is permitted in the district and staff believes the applicant has shown
general compliance with relevant regulations and policies.
Subd. 8. The use is not in conflict with the policies plan of the City.
The proposed use is permitted in the district and staff believes the applicant has shown
general compliance with relevant regulations and policies.
Subd. 9. The use will not cause traffic hazard or congestion.
Staff does not believe the increase in the number of dogs on site within this commercial
area causes any concerns.
Subd. 10. Existing businesses nearby will not be adversely affected by intrusion of noise, glare
or general unsightliness.
The City found that this criterion was met during the initial review of the CUP. Staff does
not believe, subject to continued compliance with the conditions and standards, that the
increase in the number of dogs causes additional concern.
Subd. 11. The developer shall submit a time schedule for completion of the project.
The applicant intends to allow more dogs immediately following approval.
Subd. 12. The developer shall provide proof of ownership of the property to the Zoning Officer.
Hennepin County records state that Tademan Enterprises, LLC owns the property. The
applicant has confirmed that they control this business entity.
Review of a conditional use permit is a quasi-judicial process with a relatively low level of
discretion for the City (as opposed to PUDs, variances, rezonings, etc.). The City can, however,
apply conditions to a conditional use in order to protect the health safety and welfare.
Planning Commission Recommendation
The Planning Commission held a public hearing on the request at their March 10 meeting. No
comments were received during the hearing.
The Planning Commission discussed the proposal and generally felt comfortable with the
proposed number of dogs, provided that the dogs had free access to use of the outside space. The
Planning Commission unanimously recommended approval with the following conditions.
These conditions are the same which were applied to the original CUP, except the number of
dogs permitted is higher, contigent upon free access to the outside space.
1) Maximum occupancy of the facility shall be limited to 90 dogs at a time, and overnight
boarding shall be limited to 70 dogs at a time. These maximums shall exclude animals
Puptown Page 4 of 6 April 7, 2015
Amended CUP City Council Meeting
exclusively on -site for grooming services. If the outside play area is not freely accessible for
the animals during daytime hours, the maximum number of dogs shall be reduced to 60.
2) All dogs over six months of age staying at the facility shall be spayed or neutered.
3) The unpaved driveway area adjacent to the accessory garage shall not be used for
parking. Should Applicants wish to use this area for parking, it will need to be paved with
either asphalt or concrete.
4) Impervious, washable materials shall be required for floor finishes and wall finishes
below a height of 24" in all areas where animals will commonly be located.
5) The outdoor play area shall not be used between the hours of 8 p.m. and 9 a.m. daily,
with the exception of allowing the animals out in small groups (no more than six) for
bathroom breaks between the hours of 6:30 - 9 a.m. and 8 - 10 p.m.
6) Applicants agree to limit noise impacts from the outdoor play area to comply with
standards for noise pollution as adopted by the Minnesota Pollution Control Agency and
authorized by Minnesota Statute 116.07.
7) Animals within the outdoor play area shall be under direct staff supervision at all times, at
a ratio of no more than 25 dogs per employee, and dogs which bark frequently shall be kept
indoors.
8) The Applicants acknowledge that City regulations are intended to control noise and reduce
negative impacts of the use on surrounding properties. The limitations agreed to under this
conditional use permit are the minimum deemed necessary to accomplish the above based on
the Applicants' plans and application. The parties agree, however, that the City retains the
right to place additional or amended restrictions on the outdoor play area, including limiting
the number of dogs outside at a time, requiring a minimum ratio of employees to dogs and
other factors the City may deem necessary in the interest of reducing noise impacts from the
outdoor play area.
9) Waste in the indoor and outdoor areas shall be promptly picked up and placed in lined and
sealed containers. Veterinary waste such as medications or syringes shall be disposed of in
accordance with MPCA and OSHA regulations.
10) In the event grass coverage is not maintained in the play area and dirt is exposed, the
Applicants shall install wood chips or another pervious ground cover approved by the City.
11) Outdoor waste storage containers will be sealed, lined, stored within an enclosed area,
and not visible from any street or right-of-way.
Potential Motion
If the City Council concurs with Planning Commission findings, the following motion would be
in order:
Move to direct staff to prepare a resolution approving the Conditional Use Permit based upon
the findings noted in the staff report and subject to conditions recommended by Planning
Commission.
Puptown Page 5 of 6 April 7, 2015
Amended CUP City Council Meeting
Attachments
1. Excerpt from DRAFT 3/10/2015 Planning Commission meeting
2. Summary of CUP Standards for the Use
3. Resolution 2011-39 (existing CUP)
4. Applicant Narrative
5. Sketch of building and outdoor play space
Puptown Page 6 of 6 April 7, 2015
Amended CUP City Council Meeting
Medina Planning Commission Excerpt from DRAFT 3/10/2015 Meeting Minutes
Public Hearing - Puptown, LLC — 810 Tower Drive — Amended Conditional Use Permit to
Increase Maximum Number of Dogs Permitted at Existing Dog Daycare/Boarding Facility
Finke stated that the Puptown facility opened in 2011 and provided background information on
the use and what is allowed under City Code. He stated that in the originally approved CUP
there was a limit on the maximum number of dogs. He explained that even when at full capacity
of allowed dogs, the site is far from utilizing the indoor space and the applicant is requesting an
increase to the number of allowed dogs. He explained how calculations could be made to
determine the amount of space needed per dog. He stated that staff visited the property and has
not received any complaints through the police department or from neighboring property owners.
He stated that staff recommends approval as presented subject to the conditions listed in the staff
report.
Albers questioned if there were any concerns regarding waste.
Finke stated that the facility is clean and he did not see any concerns, but noted that a waste
management plan is required under the CUP.
Tom Kingstead, owner of Puptown, LLC, stated that the business has been open since 2011. He
referenced a color photo shown in the Commission packet. He stated that the driveway paving
and turf installation occurred prior to the doors being opened. He stated that he stays overnight
at the facility as they do not believe in caging the animals. He stated that there is room to grow
at the facility. He reviewed how the waste management plan was developed and is followed. He
stated that typically there is not noise from the dogs and the facility does not cause an odor.
Murin stated that she visited the site and questioned where the owner sleeps at the facility.
Kingstead identified the area where he sleeps with the dogs, noting that the room is air
conditioned and heated. He stated that the dogs play so hard during the day that they sleep well
throughout the night. He stated that if the dogs need to go out during the night they do take them
out to the bathroom.
White stated that the maximum limit of dogs is probably self -imposing as the level of service
could most likely not continue past what the business can support.
Kingstead agreed that he is the one who feeds the dogs every morning and stays at the facility.
He stated that with spring break coming up they would like to be allowed to have additional
dogs. He noted that there are employees in addition to him and his wife.
White stated that she was pleasantly surprised that there was not an odor when she visited the
site.
Kingstead explained that their facility is run differently than other kennel and facilities of this
type, which sets them apart from those other facilities in terms of quality.
Williams questioned how the site would handle inclement weather, such as 20 below zero.
1
Medina Planning Commission Excerpt from DRAFT 3/10/2015 Meeting Minutes
Kingstead stated that the dogs often like to go outside even in the cold temperatures but noted
that there are additional inside areas for recreation as well. He noted that the dogs are tested to
ensure that they are a good fit for the facility.
Nolan asked for additional information regarding the interaction between the indoor and outdoor
play areas.
Kingstead explained that there are areas, which allow the dogs to travel between the inside and
outside areas freely.
Nolan opened the public hearing at 8:05 p.m.
No comments made.
Nolan closed the public hearing at 8:05 p.m.
Williams stated that he originally had concern with the additional dogs but the applicant was able
to sooth his concern. He confirmed that the CUP would remain with the property and not the
applicant and was concerned with possible change in ownership.
Nolan stated that as long as the access between the indoor and outdoor play spaces are
uncontrolled he would not see a problem.
Murin referenced a condition which states that sufficient space be available within the facility
but recognized the lack of information available to determine sufficient space. She stated that
she did reach out to gather additional information to determine if the necessary space
recommended by the ASPCA includes indoor and outdoor play space. She stated that when she
viewed the ASPCA website she did notice rules for dog daycare and questioned if the City is
supposed to regulate those requirements.
Nolan stated that his biggest concern coming into this discussion was the amount of space and
whether that needs to be inside or outside. He stated that he is convinced that there is sufficient
space at the facility, especially because the indoor and outdoor access is provided to the dogs
freely. He believed that the applicant is running their business well and did not see a need to
further regulate the other aspects.
Williams stated that there are conditions in the CUP, which were created to address some of the
ASPCA recommendations.
Motion by Williams, seconded by White, to recommend approval of the amended Conditional
Use Permit based upon the findings noted in the staff report and subject to the conditions
recommended by staff, along with the added condition that the number of dogs permitted is
subject to the dogs having free access to use the outside play area. Motion approved
unanimously. (Absent: V. Reid)
2
Specific Standards for "Retail and Service Uses Related to Animals" :
(a) Shall not be located on a property within 200 feet of a residential zoning district.
Distance to nearest residential property is 425 feet.
(b) Sufficient space shall be required within the principal structure to accommodate all boarding
and exercise activities, if applicable. The size and design of this space shall be appropriate for the
planned use according to responsible animal care standards. The space shall be well maintained
and animal waste shall be promptly collected, discarded, and the location disinfected.
This is the most relevant standard related to the proposed amendment, and it discussed in
the staff report.
(c) Impervious, washable materials shall be required for floor finishes and wall finishes below a
height of 24 inches in all areas where animals will commonly be located. Materials may include
sealed concrete or masonry, ceramic tile, or others approved by the City.
Vinyl flooring was installed when they began operation.
(d) The City may permit an outdoor area to be utilized by the animals for exercise and play
subject to the following limitations:
(i) The outdoor area shall be located a minimum of 500 feet from any residential zoning
district.
Outdoor area is 625 feet from residential.
(ii) Sufficient space shall exist within the principal structure to fully accommodate the
animals, including exercise activities, regardless of the potential for an outdoor area to be
utilized by the animals.
This is the most relevant standard related to the proposed amendment, and it discussed in
the staff report.
(iii) The outdoor area shall be enclosed within an opaque, sturdy fence of a height and design
sufficient to keep the animals confined. The fence shall be designed to complement the
principal structure and the City may require additional landscaping or other elements in order
to avoid the appearance of a long, monotonous wall. The fenced area shall abide by the
minimum yard setbacks required for structures.
Existing area is fenced, landscaping was installed within constructed.
(iv) The City shall adopt limitations on the hours of use of the outdoor area based on the
following, as well as other relevant, factors: potential impacts to neighboring properties;
proposed use of the space; location and characteristics of the outdoor area.
The existing CUP includes limitations on hours, maximum dogs per employee, etc.
(v) The outdoor area shall be well maintained and animal waste shall be promptly collected
and discarded.
This condition was included on the original CUP.
(vi) A noise mitigation plan shall be required and approved by the City which describes the
specific measures which will be implemented to minimize the impact of the outdoor area on
neighboring properties. The City may apply necessary conditions including but not limited
to: size and location of outdoor area, number of animals permitted outdoors at one time,
limitations on hours of use, and other factors.
The existing CUP includes limitations on hours, maximum dogs per employee, etc.
(vii) No outdoor area shall be allowed within the Commercial -Neighborhood (CN) zoning
district.
Subject property is not zoned CN.
(e) The site and building plans shall be designed in a way to reduce noise. This shall include
floor plan layout, ventilation plans, and window and door locations. The City may require
improvements to be installed to reduce the impact on neighboring properties or tenant spaces.
Staff is not aware of any noise concern or need for improvements.
(f) The site plan shall identify provisions for proper storage and disposal of hazardous materials,
medical waste, and animal waste.
This condition was included on the original CUP.
Member Pederson introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2011-39
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
THOMAS AND JILLENE KINGSTEDT TO OPERATE A DOG DAYCARE,
BOARDING AND GROOMING FACILITY AT 810 TOWER DRIVE
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Thomas Kingstedt and Jillene Kingstedt (the "Applicants") have requested
approval of a conditional use permit to own and operate a dog daycare, boarding and grooming
facility known as PupTown at 810 Tower Drive; and
WHEREAS, the conditional use permit was reviewed by the Planning Commission on
April 12, 2011 and following a public hearing thereon as required by law, the Planning
Commission recommended approval, subject to certain terms and conditions; and
WHEREAS, the City Council on May 3, 2011 reviewed the request for conformance
with city ordinances, considered the recommendations of the Planning Commission and heard
comments from the Applicants and other interested parties; and
WHEREAS, the City Council finds the Applicants have successfully demonstrated they
meet the criteria necessary to grant a conditional use permit as described in Section 825.39 of the
City Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, that it should and hereby does approve the request by Thomas Kingstedt and Jillene
Kingstedt, for a conditional use permit subject to the following terms and conditions:
1) Proposed construction shall be reviewed for compliance with relevant regulations of
the City Code prior to issuance of any building permits.
2) Proposed signage shall be reviewed for compliance with relevant regulations of the
City Code prior to issuance of any sign permits.
3) Maximum daycare and boarding occupancy of the facility shall be limited to 60 dogs
at a time, excluding animals exclusively on -site for grooming services.
4) All dogs over six months of age staying at the facility shall be spayed or neutered.
5) The unpaved driveway area adjacent to the accessory garage shall not be used for
Resolution No. 2011-39
May 17, 2011
parking. Should Applicants wish to use this area for parking, it will need to be paved
with either asphalt or concrete.
6) In order to comply with district landscaping requirements and to mitigate visual
impacts from the large vinyl privacy fence, Applicants shall plant 12 overstory and 2
ornamental trees, half of which will be at least 8 feet in height. All trees must be of
an approved native species as outlined in Medina City Code section 828.41 Subd. 10.
7) At least two of the overstory trees required by condition number 4 above shall be
placed to the southeast corner of the privacy fence area to minimize potential noise
impacts on surrounding residential properties.
8) Impervious, washable materials shall be required for floor finishes and wall finishes
below a height of 24" in all areas where animals will commonly be located.
9) The outdoor play area shall not be used between the hours of 8 p.m. and 9 a.m. daily,
with the exception of allowing the animals out in small groups (no more than six) for
bathroom breaks between the hours of 6:30 - 9 a.m. and 8 - 10 p.m.
10) Applicants agree to limit noise impacts from the outdoor play area to comply with
standards for noise pollution as adopted by the Minnesota Pollution Control Agency
and authorized by Minnesota Statute 116.07.
11) Animals within the outdoor play area shall be under direct staff supervision at all
times, at a ratio of no more than 25 dogs per employee, and dogs which bark
frequently shall be kept indoors.
12) The Applicants acknowledge that City regulations are intended to control noise and
reduce negative impacts of the use on surrounding properties. The limitations agreed
to under this conditional use permit are the minimum deemed necessary to
accomplish the above based on the Applicants' plans and application. The parties
agree, however, that the City retains the right to place additional or amended
restrictions on the outdoor play area, including limiting the number of dogs outside
at a time, requiring a minimum ratio of employees to dogs and other factors the City
may deem necessary in the interest of reducing noise impacts from the outdoor play
area.
13) Waste in the indoor and outdoor areas shall be promptly picked up and placed in
lined and sealed containers. Veterinary waste such as medications or syringes shall
be disposed of in accordance with MPCA and OSHA regulations.
14) In the event grass coverage is not maintained in the play area and dirt is exposed, the
Applicants shall install wood chips or another pervious ground cover approved by
the City.
15) Outdoor waste storage containers will be sealed, lined, stored within an enclosed
area, and not visible from any street or right-of-way.
I
Resolution No. 2011-39
May 17, 2011
2
Dated May 17, 2011.
Attest:
By: 7c gi. 4-1._
Chad M. Adams, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member Siitari
and upon vote being taken thereon, the following voted in favor thereof:
Crosby, Martinson, Pederson, Siitari
And the following voted against same: (Absent: Weir)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2011-39
May 17, 2011
3
February 09, 2015
Tom and Jill Kingstedt
PupTown, LLC
810 Tower Drive
Medina, MN 55340
City of Medina
Planning & Zoning Department and City Council
2052 County Road 24
Medina, MN 55340
Dear Mr Dusty Finke and Mr Bob Mitchell, Planning Commission and City Council Members,
We would like to request a modification of the 810 Tower Drive Conditional Use Permit increasing the
current maximum daycare and boarding occupancy of 60 dogs, excluding animals exclusively on -site for
grooming services, to a daily maximum of 90 dogs for day care with an overnight boarding maximum of
70 dogs, excluding animals exclusively on -site for grooming services.
The original Conditional Use Permit maximum of 60 dogs was based on indoor space use only. One
major benefit of the 810 Tower Drive site is the outdoor play area. The enclosed outdoor play area
provides over 13,000 square feet of additional play space. This area has proven very popular for year
round play and was not included in the initial capacity calculations.
With the current maximum, we find we are not fully utilizing our indoor or outdoor areas. We would like
this additional space, the outdoor play area, considered as area available for the dogs to allow an
increase in the maximum capacity. We are confident that we will be able to continue to provide quality
care in a safe and clean environment with the increased capacity.
Respectfully,
Tom and Jill Kingstedt
info@puptowmmn.com
763-478-0203
92 feet
Garage
Dog Play Area
Dog Play Area/
Overnlght Sleep Area
PupTown 810Tower Drive
Outdoor Play Yard
Dog
uite
Dog Play Area/
Overnight Sleep Area
Rath Area 1 Grooming
Rreakroom
Reception
Storage
Office
A
144 feet
60 feet
a1,70.M1n .5 _43
Agenda Item: 9B
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Debra Peterson, Planning Assistant through Dusty Finke, City Planner
DATE: March 25, 2015
MEETING: April 7, 2015, City Council
SUBJ: Jeff and Shirley Varney — 3985 County Road 19 - Conditional Use Permit for
Construction of a Storage Building
Application Deadline
Complete Application Received: February 17, 2015
120 - Day Review Deadline: June 16, 2015
Overview of Request
Jeffrey and Shirley Varney have requested a conditional use permit (CUP) to construct a storage
building approximately 10,080 sq. ft. on their property at 3985 County Road 19. Section 825.19
states that parcels 5 acres or greater may have up to two accessory structures for an aggregate
total of 5,000 sq. ft. in size with a building permit. Additional accessory buildings and square
footage is permitted on parcels over 5 acres in size via a CUP. The purpose of a CUP is to allow
the City Council to impose conditions on the use which it considers necessary to protect the public
health, safety and welfare.
The subject property is located at the southwest corner of County Roads 11 and 19. Currently, the
applicants reside at 4625 County Road 11 which is located next to 3985 County Road 19, the
subject property. The Varney's operate a farming operation on the subject property and do not have
an existing conditional use permit for the square footage or number of buildings on -site. The
subject property is zoned RR-UR, Rural Residential -Urban Reserve and is guided in the
Comprehensive Plan as Developing -Post 2030. The applicant has stated that the proposed building
will be used for storage of farm equipment, protecting loads of hay from the weather, and storing
the hay/harvest. Staff requested a narrative from the applicant which is attached to this staff report.
Site Description/Setbacks/Hardcover
The subject property is approximately 113 acres in size and currently has six existing accessory
structures with approximately 22,456+- sq. ft. (this does not include silos). The property also
includes silos, driveways, and the principal house for hardcover. The vast majority of the
property is tilled farmland. The RR-UR district limits hardcover to 20% (Section 826.25.5
Subd4.) and the property is estimated to have less than 2%. Staff did not feel it was necessary to
ask the applicant to have it calculated.
The placement of the proposed pole building runs North/South along County Road 19. The
survey shows a 40'-2" x 40'-3" building partially within the proposed location of the new pole
building. The 40'-2" x 40'-3" building is proposed to be relocated south of the proposed new
pole building as shown on the survey. The setbacks for the front, side and rear yards is 50 feet.
The new building and building to be relocated to meet the setback requirements.
The subject property currently has six accessory buildings, which includes the detached garage
for the house. This number does not include the silos.
Below is a location map of the site.
Subject
i Property
I
I
Independence
Building Details
The proposed exterior building materials for the 60' x 168' building will mirror the existing pole
buildings on site currently which is white steel siding. Pictures of the exterior are attached. The
building will have cupolas on the roof to break up the length of the building. The zoning code
requires the building have two exterior colors (Section 826.98. Subd.2. (m). The applicants are
proposing the building to be one color. They have expressed concern that they already have
existing buildings that are all white steel and that adding a new two tone building would not
aesthetically improve the overall appearance of the property, or view from County Road 19 for
that matter. They feel the building would stand out from all the other buildings and it wouldn't
blend in with what is there today. Staff agrees with the applicants that keeping consistency with
what is there currently would be of benefit aesthetically. However, staff did suggest that the
applicant plant six foot in height coniferous trees every 20 feet along the east side of the new
building along County Road 19 as shown on the plan. The Planning Commission at the March
10, 2015 meeting recommended additional coniferous trees to be planted along the east side of
2
the relocated building and the applicant agreed. The zoning ordinance does not require the
applicant to plant landscaping or trees but the applicant has no problem with doing so. Staff has
recommended the additional trees as a condition of approval.
Building Height
The RR-UR zoning district restricts building height to a maximum of 30 feet measured from the
average grade to mid roof. Farm buildings may exceed 30 feet. The new pole building is
proposed to have 16 foot side walls and height of 21'-2" from the lowest grade to mid roof. The
cupolas are not included in this measurement but are an additional 30 inches.
Stormwater
Agricultural activities are exempt from stormwater management ordinance, but the CUP
standards require some sort of stormwater improvement. The applicants propose to install two
vegetative swales running north/south along the east side of the building which will capture the
rain from the roof of the building. The captured runoff would then flow south into the existing
ditch along County Road 19. On the west side of the building the applicants propose to install
two vegetative swales with a new culvert under the proposed driveway which would lead to an
existing culvert on -site. A seed mix has not yet been selected for the vegetative swales however
staff has placed this as a condition of approval that it be pre -approved by City staff prior to
planting.
Staff believes the proposed stormwater improvements are satisfactory in meeting the
requirements of the CUP.
Conditional Use Permit Standards for Agricultural Preservation and Residential Districts
In addition to the general standards specified in Section 825.39 of the ordinance, no conditional
use permit shall be granted unless the city council determines that all of the specific standards
contained in the subdivision below will be met under Section 826.98. Subd. 2 (m):
(m) Accessory building standards for residential properties greater than five acres in area:
(i) The accessory building's design shall include architectural interest through the
appropriate use of the following elements: cupolas, dormers, windows, porches, overhangs,
varied building foundation, or other design treatments which the city council determines
create a quality architectural design that enhances the appearance of the accessory building
and complements the principal dwelling and the rural residential character or residential
neighborhood in which the building is to be constructed.
The applicants are proposing to install cupolas on the roof of the building.
(ii) At least two colors or textures shall be used in the accessory building's exterior design,
including contrasting trim or fascia.
Staff has further requested that the applicant plant trees along the east side of the building to
break up the long mass wall rather than constructing a building with two colors. The ordinance
further says under Section 825.19. Subd.8 that "All accessory buildings in residential and
agricultural districts shall be designed to be architecturally compatible with other buildings on
the property. Accessory buildings should be designed to reflect the rural design and character of
3
the city. The visual impact of the accessory building upon neighboring properties shall be
minimized by the building design and siting and by providing screening or additional
landscaping, which shall be approved by the zoning administrator." Staff feels that since the
existing accessory structures were not regulated under a CUP that consistency is key and
requiring the building to have two colors wouldn't be architecturally compatible with what exists
there today.
(iii) Any metal exterior materials on the accessory building shall be warranted to resist
fading for a period of at least 15 years; and
The proposed metal exterior has a paint warranty of 45 years.
(iv) The accessory building shall have an infiltration basin, rain garden, rain barrel or
other similar best management practice used to capture storm water runoff from the building
and to improve water quality. Said best management practice must be reviewed and approved
by the city council.
The project includes the installation of four vegetative swales along the east and west sides of the
building. The two vegetative swales on the east side will capture the rain from the roof of the
building and it would then flow to the existing ditch along County Road 19. The two vegetative
swales to the west would capture rain from the roof and then make its way to the existing culvert
and proposed culvert under the driveway. Staff feels the proposed stormwater improvements are
satisfactory in meeting the requirements of the zoning ordinance.
Ordinance Compliance
Section 825.39 states that when considering a CUP, the City shall consider the effect of the
proposed use upon the health, safety, morals, and general welfare of occupants or surrounding
lands. Among other things, the City shall consider the following:
1. That the conditional use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and impair
property values within the immediate vicinity.
The construction of the additional pole building onto the applicant's large acreage parcel will be
a continuation of what currently exists there today and will allow for the applicant's to reduce
outside storage. Staff has not received complaints from nearby residents related to the existing
buildings do not believe the request would have an impact on neighboring properties.
2. That the establishment of the conditional use will not impede the normal and orderly
development of surrounding vacant property for uses predominant in the area.
Staff does not believe the proposed pole building will impede normal and orderly development.
The additional building will be utilized to function similar as other buildings on -site.
3. That adequate utilities, access roads, drainage and other necessary facilities have been or are
being provided.
The subject property is on existing septic and well and the new building will not have plumbing
so it will not have an impact to city or private utilities. The additional building will be accessed
via the existing driveway and will not have additional impacts related to ingress or egress to site.
The applicant has proposed to improve the drainage on -site by adding swales and additional
culverts to improve the drainage of water coming off the pole building. Staff does not believe
4
this property will have drainage issues related to the improvement. The overall hardcover on the
site is minimal and falls well below the maximum of 20 percent.
4. That adequate measures have been or will be taken to provide sufficient off-street parking and
loading space to serve the proposed use.
Staff believes the proposed internal drives and access to the new and relocated building are
sufficient for parking and on -site circulation.
S. That adequate measures have been or will be taken to prevent or control offensive odor,
fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to
control lighted signs and other lights in such a manner that no disturbance to neighboring
properties will result.
Staff does not believe odors, fumes, dust, noise or vibration will be increased by the pole
building above what already may be present as part of the existing farm.
6. The use, in the opinion of the City Council, is reasonably related to the overall needs of the
City and to the existing land use.
Staff believes the accessory building is reasonably related to the existing farm use.
7. The use is consistent with the purposes of the zoning code and the purposes of the zoning
district in which the applicant intends to locate the proposed use.
Staff believes the proposed pole building is directly related to the farming use and is consistent
with the zoning code and the purposes of the rural residential -urban reserve zoning district.
8. The use is not in conflict with the policies plan of the City.
Staff does not believe the construction of an additional pole building for purposes of farming
would be in conflict with the Comprehensive Plan policies for Developing -Post 2030 since
agricultural uses are allowed uses.
9. The use will not cause traffic hazard or congestion.
Staff does not believe the proposed pole building will increase traffic hazard or congestion above
what is already present through farming activities. The building will help keep equipment and
crop inside the building rather than outside.
10. Existing businesses nearby will not be adversely affected by intrusion of noise, glare or
general unsightliness.
Staff does not believe the pole building will significantly increase noise or glare to nearby
properties.
11. The developer shall submit a time schedule for completion of the project.
The applicant wishes to start and complete construction of the new building and relocation of the
existing building this spring subject to weather.
12. The developer shall provide proof of ownership of the property to the Zoning Officer.
The applicant has also signed the application as the property owner, and is listed as the owner
with Hennepin County.
5
City Discretion
The City has relatively limited discretion to deny a Conditional Use Permit. If the application
meets City ordinances, the CUP should be approved. However, the City has discretion to impose
conditions on the approval that protect the best interests of the surrounding community and the
city as a whole. Section 825.41 states that these conditions could include, but are not limited to:
■ Increasing the required lot size or yard dimensions.
■ Limiting the height, size or location of buildings.
■ Controlling the location and number of vehicle access points.
■ Increasing the street width.
■ Increasing the number of required off-street parking spaces.
■ Limiting the number, size, location or lighting of signs.
■ Required diking, fencing, screening, landscaping or other facilities to protect adjacent or
nearby property.
■ Designating sites for open space.
Planning Commission Recommendation
The Commission held a public hearing and recommended approval subject to the applicant's
planting six foot in height coniferous trees along the east side of the proposed new pole building
and to add trees along the east side of the proposed building to be relocated.
The Commission noted that the subject property was substantial in size and questioned if the property
were to be subdivided into smaller parcels, what would be an acceptable size for the area where the pole
buildings are located. The Commission concluded that 40 acres would be a minimum lot size for the
number of existing and proposed accessory buildings.
The following conditions were recommended by the Planning Commission:
1) The applicants shall warrant that the pole building proposed is for private farming use
only, and that no commercial and/or fee -based activities shall occur.
2) The applicants shall install the best management practices approved by the city engineer
in order to capture stormwater runoff as shown on the survey dated 3/3/15.
3) The applicants shall have the seed mix type approved by City staff prior to planting.
4) The applicants shall plant six foot in height coniferous trees spaced 20 feet apart along
the east side of the wall of the proposed pole building and relocated building.
5) The number and area of accessory structures shall be reviewed if the subject if the subject
property is subdivided to be less than 40 acres in size. The City may require removal of
some of the structures as a condition of a subdivision, if the resulting parcel is under 40
acres in size.
6) The applicants shall abide by permitting requirements and follow the conditions of the
Building Official and Fire Marshal.
7) The applicants shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the Conditional Use Permit application.
6
Potential Motion
If the City Council finds that the CUP Criteria are met, and that the conditions are appropriate,
the following motion would be in order:
Move to direct staff to prepare a resolution approving the Conditional Use Permit based upon
the findings described in the staff report, and subject to the conditions noted in the report.
Attachments
1. Excerpt from DRAFT 3/10/2015 Planning Commission minutes
2. Public Comments Received
3. Applicant letter
4. Exterior Building Elevations
5. Floor Plan/Cross Section
6. Survey dated 3/3/15
7
Medina Planning Commission Excerpt from DRAFT 3/10/2015 Meeting Minutes
Public Hearing — Jeff Varney — 3985 County Road 19 — Conditional Use Permit
for Construction of a 10,080 Square Foot Accessory Building in the RR-UR
Zoning District
Finke identified the applicant's property, which is a 113-acre parcel on County Road 19. He stated that
the applicants are proposing to construct the new accessory building and relocate an existing accessory
building on the site. He displayed an aerial photograph of the subject site, highlighting the location of
existing buildings, wetland, and land used for agricultural purposes. He advised that more than two
accessory structures on rural residential property are allowed through the use of a Conditional Use Permit
(CUP). He reviewed the planting plans, which would assist in breaking up the mass of buildings and
would also provide color relief. He reviewed the proposed setback information as well as the proposed
size and height of the building, which will be a pole frame type structure. He reviewed the proposed
storm water management aspects proposed for the site and noted that even with the additional building the
hardcover of the site would only equal about two percent of the site. He stated that staff recommends
approval of the CUP with the conditions noted in the staff report. He stated that staff received two written
comments, including suggestions from the City of Loretto and a letter of support from a Loretto resident.
White asked for additional information regarding the proposed setback from County Road 19.
Finke explained how the setback was calculated noting that while there is no dedicated right-of-way, the
applicant did account for an estimated right-of-way.
Williams referenced the comments made from the City of Loretto and questioned the difference moving
the building 30 feet would make.
Finke explained that moving the building would have an impact on grading and storm water treatment as
proposed.
Williams questioned if the berm would be able to be installed or whether there would be an impact on the
vegetative swale.
Albers questioned if the swale would be regularly mowed or whether the vegetation would be allowed to
grow.
Finke stated that the applicant is open to either but explained that generally the plantings are placed lower
in the Swale and allowed to grow.
Jeff Varney, applicant, stated that the building location was determined because of the steep drop off and
additional fill that would need to be brought in if the building were to be moved to the location proposed
by Loretto.
Nolan questioned if a second berm would be feasible.
Varney stated that he would be open to that option, if the berm were to be three to four feet in height. He
stated that he would be willing to let the swale grow but would want to mow every 30 days or so in order
to maintain the healthy vegetation and aesthetic of the property.
White stated that she often drives by the property and commended the property owner on the aesthetic.
She questioned if the landscaping could be continued to the end of the shed that will be moved, noting
that she would prefer trees to a berm.
1
Medina Planning Commission Excerpt from DRAFT 3/10/2015 Meeting Minutes
Varney stated that he would not be against that option, noting that he is open to work with the City on
their suggestions.
Murin asked for the applicant's input regarding the plan submit from Loretto.
Varney stated that the area where Loretto proposed to locate the building is actually wetland and therefore
that location is not feasible.
Murin questioned if someone is living in the farmhouse on the property.
Varney stated that no one is living in that house at this time. He confirmed that the house is in very nice
condition.
White stated that the second berm would not create the appropriate screening and believed that the trees
would provide a better buffer.
Nolan opened the public hearing at 7:27 p.m.
Roger Georges resides at 6773 County Line Road SE of Medina stated that he likes the proposed plans
and believed that buildings are a better use for storage of materials and equipment. He believed that the
trees would provide sufficient screening and was not in favor of the berm as the property is very uniform
and clean.
Nolan closed the public hearing at 7:29 p.m.
Nolan commented that while he originally was in favor of the berm he did not feel strongly and felt that
the extended tree line and landscaping would be a benefit. He noted that this property is substantial in
size and questioned what would occur should some of the property be sold. He suggested placing a
minimum lot size that would be necessary to support the accessory buildings.
Finke reviewed the current standards under the zoning district and the process of review that would be
conducted should the property subdivide in the future.
Nolan suggested using the language 40 acres or a certain percentage.
Foote agreed that the berm could create more problems than benefit, as it would not screen anything.
Murin referenced the comments from Loretto as the suggestions would not be appropriate in this
situation.
Motion by White, seconded by Foote, to recommend approval of the Conditional Use Permit subject to
the conditions noted in the staff report and as discussed by the Commission. Motion carries unanimously.
(Absent: V. Reid)
2
NORTHWEST ASSOCIATED CONSULTANTS, INC..
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
MEMORANDUM
TO: Loretto Mayor and City Council
FROM: Bob Kirmis
DATE: March 3, 2015
RE: Loretto - City of Medina - Varney Conditional Use Permit
FILE NO: 180.07
BACKGROUND
Prepared at the request of the City Clerk, the purpose of this memorandum is to provide
comment regarding a public hearing notice received from the City of Medina related to
the conditional use permit application of Jeff Varney. The application involves the
proposed construction of a 10,080 square foot (60' x 172') accessory structure upon Mr.
Varney's property located south of County Road 11 and west of County Road 19 (3985
County Road 19). The property in question measures 123 acres in size.
The accessory building is proposed to be located south of the property's farmhouse
along County Road 19. According to the applicant, the building is to be used for the
storage of farm machinery and hay. Details regarding proposed building finish materials
and colors have not been provided.
In conjunction with the proposed building, an existing structure is proposed to be
relocated directly south of the 10,080 square foot structure (also along County Road
19).
Attached for Reference:
Exhibit A: Applicant Narrative
Exhibit B: Site Plan
Exhibit C: Site Plan Alternative
ANALYSIS
In consideration of the application materials, the following comments are offered:
Applicable Zoning Requirements. The subject site is zoned RR-UR, Rural
Residential Urban Reserve. According to the Medina City Code, the purpose of the RR-
UR District is as follows"
The purpose of this district is to provide a zoning district which is consistent with
the area guided for future residential or mixed -use development in the city's
comprehensive plan. The district includes areas which are not currently served
by municipal urban services but are planned to be at some time in the future.
Development within the RR-UR district shall be limited as specified in this
section of the ordinance in order to accommodate efficient future development.
Basically, the intent of the RR-UR District is to reserve certain areas for ultimate urban
use. Agricultural activities are permitted in the district and serve essentially a "holding
zone" until such time as urban services are available (likely after 2030) and
development occurs.
Within RR—UR Districts, a maximum of two detached accessory buildings and a
maximum of 5,000 square feet of accessory storage space are allowed simply by
building permit. Additional buildings and greater square footages (of accessory storage
space) are allowed by conditional use permit.
In review of site aerial photography, it appears that 10 accessory structures presently
exist upon the property.
CUP Evaluation Criteria. Section 825.39 of the Medina City Code establishes a
specific set of criteria which must be considered in the evaluation of conditional use
permit. This criteria is as follows:
Subd. 1. That the conditional use will not be injurious to the use and enjoyment
of other property in the immediate vicinity for the purposes already permitted,
nor substantially diminish and impair property values within the immediate
vicinity.
Subd. 2. That the establishment of the conditional use will not impede the
normal and orderly development of surrounding vacant property for uses
predominant in the area.
Subd. 3. That adequate utilities, access roads, drainage and other necessary
facilities have been or are being provided.
Subd. 4. That adequate measures have been or will be taken to provide
sufficient off-street parking and loading space to serve the proposed use.
2
Subd. 5. That adequate measures have been or will be taken to prevent or
control offensive odor, fumes, dust, noise and vibration, so that none of these
will constitute a nuisance, and to control lighted signs and other lights in such a
manner that no disturbance to neighboring properties will result.
Subd. 6. The use, in the opinion of the City Council, is reasonably related to the
overall needs of the City and to the existing land use.
Subd. 7. The use is consistent with the purposes of the zoning code and the
purposes of the zoning district in which the applicant intends to locate the
proposed use. Subd. 8. The use is not in conflict with the policies plan of the
City.
Subd. 9. The use will not cause traffic hazard or congestion.
Subd. 10. Existing businesses nearby will not be adversely affected by intrusion
of noise, glare or general unsightliness.
Subd. 11. The developer shall submit a time schedule for completion of the
project.
Subd. 12. The developer shall provide proof of ownership of the property to the
Zoning Officer.
In consideration of the CUP application, it is considered appropriate to impose
reasonable conditions which will help mitigate any anticipated adverse impacts.
Performance Standards. Section 826.98 (m) of the Medina City Code establishes the
following accessory building requirements upon residential properties which are greater
than five acres in size.
0)
The accessory building's design shall include architectural interest
through the appropriate use of the following elements: cupolas, dormers,
windows, porches, overhangs, varied building foundation, or other design
treatments which the city council determines create a quality architectural
design that enhances the appearance of the accessory building and
complements the principal dwelling and the rural residential character or
residential neighborhood in which the building is to be constructed;
(ii) At least two colors or textures shall be used in the accessory building's
exterior design, including contrasting trim or fascia;
(iii) Any metal exterior materials on the accessory building shall be warranted
to resist fading for a period of at least 15 years; and
3
(iv) The accessory building shall have an infiltration basin, rain garden, rain
barrel or other similar best management practice used to capture storm
water runoff from the building and to improve water quality. Said best
management practice must be reviewed and approved by the city council.
County Road 19. As part of the CUP request, a determination should be made as to
whether or not the proposed structure location will impact the long-term right-of-way
needs of County Road 19. This issue should be subject to comment and
recommendation by the City Engineer.
Building Visibility. Of primary issue in consideration of the CUP request is the
accessory building's exposure to County Road 19 in close proximity to the Loretto city
limits. As shown on the submitted site plan, the proposed accessory structure is to
parallel County Road 19. While the building meets the minimum 50 foot setback
requirement, it will be highly visible to northbound travelers on the County Road as they
enter the City of Loretto.
Recognizing that this segment of County Road 19 is essentially a "gateway" to the
community, it is recommended the steps be taken to minimize the accessory building's
visual impacts.
Site Plan Alternative. To address the building visibility concern highlighted in this
memorandum, an alternative site plan concept has been prepared. Such concept is
attached as Exhibit C and attempts to illustrate a manner in which the objectives of the
applicant can be retained while taking steps to mitigate possible negative impacts
associated with the building's close proximity and visibility to County Road 19.
The plan proposes a westward shift of the proposed accessory building (to an
approximate 80 foot setback) and that the building "to be relocated" be situated in a
western location which is not visible from County Road 19.
RECOMMENDATION
While it is recognized that the proposed agricultural building is permitted by ordinance, it
is recommended that steps be taken to minimize its visual impacts upon northbound
travelers along County Road 19. In this regard, it is specifically recommended that the
following be considered:
1. A westward shift of proposed accessory building to match the setback of the
easternmost buildings shown on the submitted site plan (resulting in an
approximate 80 foot setback from County Road 19). It is recognized that
some modification to the interior driveway configuration may result and that
an alternative location for the "building to be relocated" would be necessary
(see attached Exhibit C).
4
2. Landscaping, possibly in conjunction with berming, be provided at the
southeast and northeast corners of the proposed accessory building (see
attached Exhibit C). Evergreen plantings are specifically recommended to
ensure a year-round screen.
3. Consistent with applicable Ordinance requirements, at least two colors or
textures be used in the accessory building's exterior design. This is
particularly relevant to the building's north, south and east facades which
will be visible from County Road 19.
cc. Mary Schneider
5
Dusty Finke
From: Kent C. Torve <ktorve@wenck.com>
Sent: Friday, March 06, 2015 9:23 PM
To: Dusty Finke
Subject: Varney Proposal
Dusty:
I have been intending to call you, but just wanted to pass along that Varney's additional structure at CR 11 and CR 19
shouldn't cause any issues. My residence is along CR 11 and therefore won't have a direct view of the structure, but the
Varney's are very responsible operators and their farm is impressive in its organization and efficiency.
Sincerely,
Kenton C. Torve
Principal, LEED AP
'weir WE NC K Responsive partner,
Exceptimal outcomes.
ktorveOwenck.com I D 763.479.4209 I C 612.209.7919
1800 Pioneer Creek Center I Maple Plain, MN 55359
i
FEB 2 5 2015
FEB 2 5 2015
MEMO
To: City of Medina Council Members and Staff
From: Jeff Varney
Rate; February 24, 2015
Re: Conditional Use Permit
Hi! My name 1s Jeff Varney and I am married to Shirley. We are farmers. located at 3985 County Road
19, Medina, MN. We have lived in Medina for the last 28 years with. Shirley living there most of her life.
We own 123 acres at the corner of County Road 19 and 11. We also run additional acreage in the area.
Of that, we plant approximately 150 acres of corn, 20 acres of pumpkins and squash, and 200 acres of
hay. We also run Missy's Farmers Market on the farm.
We are requesting a conditional use permit to construct a 60' x 172' shed on our farm which will mainly
be used for storing farm machinery, protecting loads of hay from the weather, and storing the
hay/harvest.
Thank you for your consideration!
Jeff Varney
3985 County Road 19
Medina, MN 55357
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WSB
car Associales, Inc. engineering • planning • environmental • construction
Memorandum
To: Scott Johnson -City Administrator
Steve Scherer -Director of Public Works
Tom Kellogg-WSB & Associates
From: Tom Roushar — WSB & Associates
Date: March 11, 2015
Re: Well No. 8 Test Well
WSB Project No. 2712-010
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Aquifer Investigation to Date and Recommended Additional Aquifer Investigation
An environmental borehole was drilled in October 2012, near the proposed site for Well No.
8. The log of the borehole is attached and shows both an upper aquifer, as well as a potential
lower aquifer. Although the environmental borehole revealed the existence of two aquifers,
WSB should have recommended that an additional investigative measure be undertaken at the
time the borehole was drilled. That measure involves drilling of a test well with test pumping.
The WSB staff member who worked on the borehole project has since left the firm and it is
not known why he did not recommend the test well. The test well and test pumping would
have confirmed the following:
• Static water level
• Probable well capacity
• Expected water quality
This information would have allowed the Well No.8 project to proceed with more certainty.
WSB is now proposing that the test well be drilled and a pumping test conducted to confirm the
design of Well No.8.
Well No. 8 Biddin•
I took over the Well No.8 project after the staff member who developed the specifications left
the firm. I reviewed the specifications and found them to be acceptable. However, I did not
research the static and pumping water levels listed in the specifications prior to release for bids.
During the bidding process, I discovered that they were markedly different than those of Well
No. 5. At that point, I made the decision to cancel the Well No. 8 bidding process and
recommend that a test well be drilled and a pumping test conducted to confirm the design of
Well No.8.
Equal Opportunity Employer
wsbeng.com
K:\02712-010Wdmin\Does\2712-010 Memorandum of Well No 8 Test Well.docx
Scott Johnson, Steve Scherer, Tom Kellogg
March II, 2015
Page 2
Upcoming March 13, 2015 City Staff Meeting
WSB met with City staff to resolve the financial implications of the effort expended by WSB
during the cancelled bidding of Well No. 8 and the additional effort of developing the test well
specifications and request for quotation. WSB has agreed to not bill for any of the work
involved in preparing plans and specifications for test Well No. 8 and preparing a request for
quotations. I also plan to attend the April 7ch Council meeting and will be available for any
questions.
Proposed Test Well
The upper aquifer shown on the borehole log could possibly be the same aquifer that Well No.
5 draws water from. Initially, it was planned that proposed Well No. 8 be drilled into this
aquifer. However, during the bidding process for proposed Well No. 8, additional investigation
into the water levels, yield and thickness of the Well No.5 aquifer was conducted. This
investigation resulted in the conclusion that the upper aquifer may not provide the desired 450
gpm capacity for Well No.8 if it is the same aquifer that Well No.5 draws water from. The
plans and specifications for the test well with test pumping now propose to drill through both
the upper and lower aquifers. The test well will provide the following benefits:
• Provide additional indication of the suitability of the upper aquifer for a
municipal well.
• Define the water level, yield, and water quality information for a potentially
higher capacity well drilled into the lower aquifer.
Although the lower aquifer is promising from a geology standpoint, nothing is currently
known about its suitability for a high yielding surficial aquifer well from either yield or a
water quality standpoint until the test well is completed. The environmental borehole was
drilled to a depth of 400 feet without hitting bedrock. It is proposed to drill the test well deeper
until bedrock is encountered. If the test well confirms the existence of a deep buried bedrock
valley as expected, a well drilled into the lower aquifer could yield well in excess of the
desired 450 gpm.
Council Action Requested
Accept the low quote for the Test Well for Future Well No. 8 from Mark J. Traut Wells,
Inc. and approve the agreement between the City of Medina and Mark J. Traut Wells, Inc.
IC: \02712-010Wdmin\Does\2712-010 Memorandum of Well No 8 Test Well.docx
TEST WELL DRILLING SERVICES AGREEMENT
This Agreement is made this 7th day of April 2015, by and between Mark J. Traut Wells,
Inc., 141 28th Avenue South, Waite Park, MN 56387, a Minnesota corporation (the "Contractor")
and the City of Medina, a Minnesota municipal corporation (the "City").
Recitals
1. The City has been authorized to enter into a contract for test well drilling services; and
2. The City has approved the contract for test well drilling services with the Contractor;
and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform test well drilling services for the City.
"Test Well Drilling Services" will consist of drilling approximately 450 linear feet of nominal 6"
diameter exploratory borehole through the unconsolidated glacial drift; drilling approximately 450
linear feet of nominal 10" diameter open hole and installation of a 6" steel or PVC casing through
the unconsolidated glacial drift to be sealed off with 6 cubic yards of neat cement grout and
followed up by twelve hours of test pumping under the direction of the Public Works Director, or
his designee.
2.0. TERM. The term of this contract will be from April 1, 2015 until September 1, 2015, or
until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor for well drilling services, as
described in Scope of Services and defined on attached Exhibit A, at a rate up to $38,130
when using steel casing and up to $34,245 when using PVC casing. Actual compensation
shall be determined at the close of the project using unit prices on the quote.
3.01 The Contractor shall pay for all licenses and permits. These costs shall be
included in the bid cost. The City is exempt from sales tax.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or
subcontractor who may perform services for the Contractor in connection with this
Agreement is also not an employee of the City. The Contractor understands that the City
will not provide any benefits of any type in connection with this Agreement, including but
not limited to health or medical insurance, worker's compensation insurance and
unemployment insurance, nor will the City withhold any state or federal taxes, including
income or payroll taxes, which may be payable by the Contractor.
1
4.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the
City from claims and liability for injury or damage to persons or property for all work performed by
the Contractor and its respective employees or agents under this Agreement. The Contractor shall
name the City as an additional insured under its commercial general liability policy in limits
acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall
provide evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER'S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker's
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker's compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney's fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor's
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement
will, in all respects, be controlled and governed by the laws of Minnesota.
9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason.
If the contract is terminated early, the City will pay a prorated fee for the services performed
to date in that calendar year.
2
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By
Bob Mitchell, Mayor
By
Scott Johnson, Administrator -Clerk
MARK J. TRAUT WELLS
(CONTRACTOR)
By
3
ADDENDUM NO.1
REVISED QUOTATION FORM
TEST WELL FOR FUTURE WELL No. 8
CITY OF PAEDINA, MN
WS6 PROJECT NO.2712.010
By: David Traut
Date: 3-10-11
Due Date: Noon on March 11, 2015
City of Medina
2052 County Road 24
Medina, MN 66340.9790
We have examined the site of the work and are familiar with the conditions affecting the work. We have
examined the attached work scope as prepared by WSt3 & Associates, Inc. We propose to furnish ail
labor, material, skills, and equipment necessary for construction of one test well for the City of Medina,
MN.
Item No.1
The mobilization of all equipment and materials onto
the site, stabilization of equipment (imported material
may be necessary as part of this item), setting up the
equipment, removal of equipment, and clean up of
the site upon completion of the work, together with all
Items of construction and testing except for those
Itemized separately below, all for the lump sum price
of:
Four Thousand Nine Hundred Fifty
Dollars
Item No. 2
The drilling of approximately 450 linear feet of
nominal 6-Inch diameter exploratory borehole through
the unconsolidated glacial drift for the unit price of,
and the total amount of:
Unit price per linear foot:
Fifteen
Total amount for 450 linear feet:
Dollars
Six Thousand Seven Hundred Fifty Dollars
4,950.00
15.00 ift
6,750.00
TEST WELL FOR
FUTURE WELL NO.8
CITY OF MEDINA, MN
WSB PROJECT NO.2712-010
PAGE 1 OF 6
Item No. 3
The drilling of approximately 450 linear feet of
nominal 10-inch diameter open hole for installing 6-
inch casing through the unconsolidated glacial drift
for the unit price of, and the total amount of:
Unit price per linear foot:
Ten
Total amount for 450 linear feet:
Four Thousand Five Hundred
Dollars
Dollars
Item No. 4
For the furnishing and installing complete
approximately 420 linear feet of 6-inch steel casing
as specified, at the unit price of, and the total amount
of:
Unit price per linear foot:
Nineteen Dollars & 25 Cents
Total amount for 420linear feet:
Eight Thousand Eighty Five
Dollars
Dollars
Item No. 5
For furnishing and placing 6 cubic yards of neat
cement grout to grout the 6-inch casing, and to seal
off the unconsolidated glacial drift, for the unit price
of, and the total amount of:
Unit price per cubic yard:
Four Hundred Seventy Five Dollars
Total amount for 6 cubic yards:
Two Thousand Eight Hundred Fifty
Dollars
Item No. 6
For furnishing and Installing approximately 30 linear
feet of 6-Inch diameter screen with filter pack Into the
open hole for the unit price of, and the total amount
of:
Unit price per linear foot:
One Hundred Fifty Five
Total amount for 30linear feet:
Four Thousand Six Hundred Fifty
Dollars
Dollars
$ t0.00 1ft
$ 4,500.00
$ 19.25 eft.
8,085.00
$ 475.00 /cu. yd.
$ 2,850.00
155.00
$ 1ft.
$ 4,650.00
TEST WELL FOR
FUTURE WELL NO.6
CITY OF MEDINA, MN
WSB PROJECT NO.2712.010
PAGE 2 OF 5
Item No. 7
For twelve (12) hours of development to clear the
well of all cuttings, drilling muds, and other material
as needed, including all materials, labor, and
equipment, for the unit price of, and total amount of:
Unit price per hour:
One Hundred Ninety Five Dollars 195.00
$ /hr.
Total amount for 12 hours:
Two Thousand Three Hundred Forty Dollars $ 2,340.00
Item No. 8
For twelve (12) hours of test pumping, including all
materials, labor, and equipment, for the unit price of,
and total amount of:
Unit price per hour:
One Hundred Forty Five Dollars 145.00
$ /hr
Total amount for 12 hours:
One Thousand Seven Hundred Forty Dollars $ 1,740.00
Item No. 9
For taking the water samples, delivering them to the
laboratory, having the specified testing conducted
and reporting of results to the Engineer for the lump
sum amount of:
Two Thousand Two Hundred Sixty Five
Dollars
TOTAL BASE QUOTATION FOR COMPLETED
CONSTRUCTION
Medina Test Well for Future Well No. 8
The sum of Items No. 1-9 inclusive:
Thirty Eight Thousand One Hundred Thirty Dollars
$ 2,265.00
38,130.00
TEST WELL FOR
FUTURE WELL NO.8
CITY OF MEDINA, MN
W8a PROJECT NO.2712-010
PAGE 3 OF 5
OPTIONAL DEDUCT FOR PVC CASING
The bidder may bid a deduct for PVC casing in Ileu of steel casing
Unit price deduction per linear foot:
Nine Dollars & 25 Cents
Dollars
Total deduction amount for 420 linear feet:
Thee Thousand Eight Hundred Eighty Five60Dollars
$ 9.25 eft.
$ 3,885.00
TEST WELL FOR
FUTURE WELL NO. S
CITY OFMEDINA, MN
WSB PROJECT NO.2712-010
PAGE 4 OF 6
We agree to the following:
The quantities stated hereinbefore are approximate only. Payment will be made for the quantities of work
ordered and actually Installed complete.
The City of Medina intends to award all of the work shown in this quotation to one responsible Contractor
in their best interest.
The City of Medina reserves the right to reject any or all quotations and to waive any informalities in any
quote.
Where there appears a discrepancy between the written words and numerals in a quotation, the written
words shall govern.
Based on a Notice to Proceed on March 18, 2015, all work including sampling, testing, and report delivery
shall be completed no later than June 30, 2015.
If we are awarded the work included In this quotation, we will complete all the work as specified within
60 calendar days of receiving a notice to proceed.
Minnesota Water Well Drilling License No: r q0e;
Sincerely,
MARK J TRAUT S, INC.
Firm Name
Signed By
Address of
Bidder
Ci^'
(David Traut)
14128th Ave South
Waite Park, MN 56387
Accepted by:
City of Medina
Name and Title
Date
TEST WELL FOR
FUTURE WELL NO.8
CITY OF MEDINA, MN
WSB PROJECT NO.27126010
PAGE 6 OF 5
WSB
& Associates, Inc.
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Minneapolis, MN 55416
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Project Name: Test Well for Future Well No. 8 Project No.: 2712-01
Client: City of Medina, MN
Quotes Received: Wednesday, March 11, 2015, at 12:00 p.m.
DENOTES CORRECTED FIGURE
QUOTE TABULATION DETAIL
I hereby certify that this is an exact reproduction of quotes received.
Bidder No. 1
Mark J. Traut Wells, Inc.
Thomas A. Roushar, PE, Senior Project Manager
Bidder No. 2
E.H. Renner & Sons, Inc.
Bidder No. 3
Bergerson-Caswell, Inc.
Bidder No. 4
Keys Well Drilling Co.
Item
No.
Item
Units
Qty
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
TEST WELL FOR FUTURE WELL NO. 8 - BASE QUOTE
1
MOBILIZATION/DEMOBILIZATION
LUMP SUM
1
$4,950.00
$4,950.00
$8,500.00
$8,500.00
$7,500.00
$7,500.00
$10,000.00
$10,000.00
2
DRILL NOMINAL 6" DIAMETER EXPLORATORY
BOREHOLE
LIN FT
450
$15.00
$6,750.00
$30.00
$13,500.00
$22.00
$9,900.00
$20.00
$9,000.00
3
DRILL NOMINAL 10" DIAMETER OPEN HOLE
LIN FT
450
$10.00
$4,500.00
$16.00
$7,200.00
$22.00
$9,900.00
$40.00
$18,000.00
4
FURNISHING AND INSTALLING COMPLETE 6"
STEEL CASING
LIN FT
420
$19.25
$8,085.00
$29,00
$12,180.00
$31.00
$13,020.00
$30,00
$12,600.00
5
FURNISHING AND PLACING NEAT CEMENT GROUT
TO GROUT THE 6" CASING AND SEAL OFF THE
UNCONSOLIDATED GLACIAL DRIFT
CU YD
6
$475.00
$2,850.00
$450.00
$2,700.00
$600.00
$3,600.00
$600.00
$3,600.00
6
FURNISHING AND INSTALLING 6" DIAMETER
SCREEN WITH FILTER PACK INTO THE OPEN
HOLE
LIN FT
30
$155.00
$4,650.00
$75.00
$2,250.00
$320.00
$9,600.00
$140.00
$4,200.00
7
DEVELOPMENT TO CLEAR THE WELL
HOUR
12
$195.00
$2,340.00
$275.00
$3,300.00
$320.00
$3,840.00
$300.00
$3,600.00
8
TEST PUMPING
HOUR
12
$145.00
$1,740.00
$150.00
$1,800.00
$170.00
$2,040.00
$300.00
$3,600.00
9
WATER SAMPLING, TESTING, AND REPORTING
LUMP SUM
1
$2,265.00
$2,265.00
$2,500.00
$2,500.00
$1,850.00
$1,850.00
$4,650.00
$4,650.00
TOTAL BASE QUOTE
$38,130.00
$53,930.00
$61,250.00
$69,250.00
OPTIONAL DEDUCT FOR PVC CASING
420
$0.00
PVC CASING IN LIEU OF STEEL CASING
LIN FT
$9.25
$3,885.00
$1.00
$420.00
$0.00
$0.00
$0.00
TOTAL OPTIONAL DEDUCT FOR PVC CASING
$3,885.00
$420.00
$0.00
$0.00
TOTAL BASE QUOTE
$38,130.00
$53,930.00
$61,250.00
$69,250.00
TOTAL OPTIONAL DEDUCT FOR PVC CASING
$3,885.00
$420.00
$0.00
$0.00
TOTAL QUOTE
$34,245.00
$53,510.00
$61,250.00
$69,250.00
Page 1 of 1
K:102712-0101AdminlConstruction AdminlTest Well RFQ12712-01 Quote Tabulation-031115
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: April 1, 2015
SUBJ: Planning Department Updates April 7, 2015 City Council Meeting
Land Use Application Review
A) Puptown CUP Amendment — 810 Tower Drive — Puptown has requested an amendment to their CUP to
permit additional dogs on the property for daycare/playcare. The Planning Commission held a Public Hearing
on March 10 and recommended approval. Staff intends to present to the Council on April 7.
B) Varney Accessory Building CUP — 3985 County Road 19 — Jeff Varney has requested a CUP to
construct a 10,000 square foot storage building for storing hay and farm equipment. The Planning
Commission held a Public Hearing on March 10 and recommended approval. Staff intends to
present to the Council on April 7.
C) Aldi Site Plan and Variance — 3522 Sioux Drive — Aldi has requested approval to construct a
18,000 square foot grocery store at the southeast corner of Highway 55 and Sioux Drive. The
applicant has also requested a variance to exceed the maximum 25% hardcover limitation in the
shoreland overlay district of Elm Creek. Staff is conducting a preliminary review, and the request
will be presented when complete, potentially at the April 14 Planning Commission meeting.
D) Medina Country Club Site Plan — The Medina Country Club has requested a site plan review for
construction of a new maintenance facility to replace the existing barn which will be demolished as
part of the Villas project. The applicant also proposes to construct small restroom facilities on the
course. The Planning Commission is scheduled to hold a public hearing at their April 14 meeting.
E) Monger Animal Structure Setback Variance — 1272 Homestead Trail — Todd and Katie Monger
have requested a variance to reduce the required setback for an animal structure from 150 feet to 75
feet. The property includes enough grazeable acres for a few small animals, but has no location
which can meet animal structure setbacks. The Planning Commission is scheduled to hold a public
hearing at their April 14 meeting.
F) Villas at Medina Country Club Final Plat — East of CR116, south of Shawnee Woods Road —
Rachel Contracting has requested final approval of a subdivision to include 43 single family homes
along the west and north of the Medina Golf and Country Club. Staff is conducting a preliminary
review and the application may be presented at the April 21 meeting.
G) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has
requested a site plan review for construction of an 173,000 square feet memory care facility. The
request also includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit
continued agricultural use of the portion of the property not proposed to be developed. The Met
Council has also approved of the previous Comp Plan amendment. The Planning Commission
meeting reviewed the rezoning, site plan review and interim use permit at the February 10 meeting
and unanimously recommended approval. The applicant has requested a delay in the review of the
request while they review project costs. The requests are tentatively planned to be presented to the
City Council on April 21.
H) Enclave at Brockton 5rh Addition — Lennar has requested final plat approval for the next phase of
the Enclave at Brockton project. This phase is proposed to include 38 lots in the south and west
portion of the site. The Council adopted a resolution of approval at the March 17 meeting. Staff
will work with the applicant on the conditions of approval.
I) Wakefield Valley Farm — 3385 County Road 24 — The applicant has requested final plat approval.
City Council granted preliminary plat approval during the fall of last year. The City Council granted
final plat approval at the March 3 meeting. Staff will work with applicant on conditions of approval.
Planning Department Update
Page 1 of 2 April 7, 2015
City Council Meeting
J) Dominium Affordable Rental Townhomes — 510 Clydesdale — Dominium has applied for a Stage II
Plan to develop 26 affordable rental townhomes on 3.85 acres. The townhomes would include rent
and income limitations because the developer has received pledges for funding through Minnesota
Housing. The Planning Commission held a Public Hearing at the November 12 meeting and
unanimously recommended approval. The City Council reviewed at the December 2 meeting and
directed staff to prepare resolution of approval. The City Council adopted a resolution approving the
Stage II plan and preliminary plat at the December 16 meeting and the final plat at the January 20
meeting. Staff will work with the applicant to complete the conditions of approval.
K) Munsell Easement Vacation, Soiney Right-of-way Vacation, St. Peter and Paul Cemetery, Hamel
Place —The City Council has adopted resolutions approving these projects, and staff is assisting the
applicants with the conditions of approval in order to complete the projects.
L) Property Resources Development Co. (PRDC) Conservation Design PUD Concept Plan — West of
Willow Drive, southwest of Deerhill Road — PRDC has requested a Concept Plan for a Conservation
Design subdivision to include 42 residential lots on 170 acres. The applicant proposes to preserve
30% of the buildable property with a conservation easement. The Planning Commission held a
hearing at the February 10 meeting and the Park Commission reviewed on February 18 and provided
comments. The City Council provided comments on March 3. Staff will await a formal application.
M) Woods of Medina, Capital Knoll— these preliminary plats have been approved and staff is awaiting a
final plat application
N) Woodland Hill Preserve, Enclave at Brockton 4`", Hamel Haven, Morrison lot split, Three
Rivers/Reimer Rearrangement subdivision — These subdivisions have all received final approval.
Staff is working with the applicant on the conditions of approval before construction begins.
O) John Day Companies Variance — 695-775 Tower Drive — The City Council adopted a resolution of
approval at the March 17 meeting. The project will now be closed.
Other Proiects
A) Metropolitan Council Housing Plan — Reduced affordable housing needs — The Met Council has
released the Housing Plan for comment until May 15. The full draft is available online, but I
reviewed very briefly and here is a synopsis:
a. Medina's allocation for 2020-2013 is DOWN from 506 to 216. Please note this is 10 years,
not the full 20 year planning horizon.
b. In addition, an "upper band" of affordable was added up to 80% of AMI (which is 25% of
the total). If you consider this fact, our allocation of <60% AMI (the old definition) drops
by more like 2/3.
c. The definition of how a community may plan for the affordable housing has been clarified.
The City is able to meet our allocation by planning for enough residential development at
higher densities. In our case, the City could meet the 216 units by guiding 27 acres of
property for development >8 units/acre OR guiding 16.25 acres for development >12
units/acre + and additional 3.5 acres for development >6 units/acre. Our current land use
plan would exceed either of these strategies, but our staging plan may need an adjustment to
bring higher density development into an earlier development timeframe.
Staff intends to provide comments supporting the reduction of affordable housing need in the City
and also supporting the updated definition of affordable housing.
B) Stormwater Utility —staff updated the list of stormwater utility Residential Equivalent Factors
(REFS) for the year.
C) County Road 116/Highway SS Interim Improvements — staff met with Hennepin County about the
interim improvements to provide two left -turn lanes for County Road 116 at Highway 55.
D) Wayzata Schools — staff met with representatives from Wayzata Schools, who reported on their
recently completed demographic and attendance study.
E) Tower Drive — staff met with Finance and Engineering to discuss the assessment roll.
Planning Department Update
Page 2 of 2 April 7, 2015
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 761473-9209
if: 763-473-8858
non -emergency: 763-525.6210
MEMORANDUM Emergency 9-1-1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: April 3, 2015
RE: Department Updates
Spring Burnhn Restrictions
As of March 25t the Minnesota DNR has put on the spring burning restrictions. There
will be no burn permits issued until the environment greens up. There are exceptions that
can be granted by the DNR. If you have a prairie burn or other special burns, you can
contact the Minnesota DNR at 651-296-6157 or at info.dnr@state.mn.us.
Hennepin County Mitigation Plan
The Hennepin County Emergency Management Division is currently updating the county
mitigation plan. The City of Medina is part of that plan. Over the next few months, I
will be working with the other staff members on possible mitigation projects that the City
is interested in for the future. The projects must be listed in the plan to be eligible for
future funding.
Special Events
The Lakes Area Emergency Management Group met on March 26th at the Long Lake
Fire Station. We were updated on special events coming this summer which include
many athletic events such as triathlons, marathons, bike tours, races, and regular city
celebrations. It will be a very busy summer We all work together to share resources as
these large events occur in our communities.
Severe Weather Awareness Week
The week of April 13th through April 17th is severe weather week. With the approach of
warmer weather, we can expect our spring and summer storms to produce severe
thunderstorms and tornados. Please take a few minutes to review your personal
emergency plans at home and work, and share them with your family and co- workers.
The City of Medina will be reviewing our emergency response in early April.
Patrol by Sergeant Jason Nelson
Patrol Activities
For the dates of March 11 to March 31, 2015, our officers issued 66 citations and 126
warnings for various traffic infractions. There were a total of seven driving while
impaired arrests, three traffic accidents, 20 medicals, and nine alarms.
Starting March 9th weight restrictions were placed on the City roads. Since this time, we
have stopped and inspected over 30 plus vehicles for being in violation. This is slower
than the same time last year but still significant fines have been levied.
On March 12, 2015, Officer Boecker stopped a vehicle after getting a driving complaint
of a vehicle all over the road. The driver was intoxicated and had her seven month old
child in the car seat. The driver tested a .29 which is close to four times the legal limit.
On March 20, 2015, Officer Boecker took a burglary report where the homeowner
reported that someone had entered his garage and stolen several fishing items along with
tools. The victim also reported that both of his vehicles had been gone though. We have
had several reports in the Independence Beach area of this type of activity since the
weather has gotten nice. Case was forwarded to Investigations.
On March 20, 2015, Officers Converse and McGill were dispatched to the Medina
Ballroom for a disorderly customer being detained by security. The male continued to be
disorderly when officers arrived and was arrested and transported to the Hennepin
County Jail.
On March 21, 2015, Officer McGill was dispatched to the Medina Inn motel for an
intoxicated patron who was unresponsive. Upon arrival, Officer McGill learned that the
male had been fired from his job a few days prior and that he had checked into the
Medina Inn. After the time that he had rented the room was up, housecleaning went in to
clean and found the male laying on the bed. He was not able to care for himself and was
transported to the hospital for observations.
On March 28, 2015, Officer Boecker was working a DWI detail and he stopped a vehicle
for driving without headlights. While speaking with the driver, a man pulled up and
parked and walked up to the stop. The drivers were found to be husband and wife and
were both found to be intoxicated. Both were arrested by Officer Boecker for DWI.
On March 28, 2015, Officers Vinck and Jessen were dispatched to the Medina Ballroom
for a drunk and disorderly female who had jumped on the stage during the Eddie Money
concert and when security made contact with her, she became belligerent. Upon the
officers' arrival, the female again was out of control and wanted to be brought to jail so
they obliged her and transported her to the Hennepin County Jail
Criminal Investigations by Investigator Charmane Domino
Report of a suicidal teen. We have received several reports of this nature from the same
family recently.
An unknown person has been sending the mother of a juvenile messages that her son may
be in danger when he visits the family in Medina. It is unknown what the danger is and
attempts to contact the person have been unsuccessful.
Received a report of an adult male having inappropriate conversations with a 14 year old
girl. The juvenile's family obtained a harassment order to stop communication. It is
believed he may have had similar conversations with other young girls. Investigation to
continue to determine if there are any victims of CSC or harassing communications.
Background for a new reserve applicant completed.
Open cases currently under investigation: 6
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: April 1, 2015
MEETING: April 7, 2015
SUBJECT: Public Works Update
STREETS
• The Public Works crew has been out crack sealing roads throughout the City with the
warmer weather.
• Staff plowed a couple of small snowfalls. We had to hold off on finishing up on the
crack sealing until the roads cleared off once again and things warmed up a little.
• I have been working on the information needed for the Independence Beach Road
Project Feasibility Report. The neighborhood meeting that was held for that area on
March 15th went quite well. We had over 30 people in attendance and the majority
seemed ok with the project.
• The Tower Driver project bids were opened and came in under the engineer's estimate.
There is further review and checking on the tabulation before the bid is official. We may
have that information prior to the council meeting.
• There are some potholes forming around town on the older streets. Public works will get
some hot mix and repair them as soon as the mix is available.
WATER/SEWER/STORMWATER
• Linda and I have started looking at the MS4 report that is due in June, since there are
several changes and updates that will have to be made in conjunction with that report. We
are also preparing what will be needed for the Public Hearing that will take place at the
April 21 st City Council meeting.
• Public Works has steamed a few culverts this spring, but all in all it has been fairly
uneventful up to this point as far as storm water events go.
• Staff and Council will be discussing the Well #8 project at the Council meeting on the 7th
There is a memo put together by WSB explaining our next steps and why the project has
been delayed. It is important that the City does not take on any added expense for
engineering because of the miss -communication within their firm.
PARKS/TRAILS
• Linda and I are working on putting together a City Trail Policy. This will make people
aware of what priority the trails are given for clearing snow in the winter months and
what the City's responsibility is for upkeep year round.
• Public Works has installed the Dog Waste Receptacles in the Hamel Legion Park and
they will also be installed at The Fields of Medina Park.
• We will be opening the Fields of Medina Park construction bids April 2na
Page 1 of 1
MISCELLANEOUS
• The temporary monopole has been installed at the old tower site on Pinto Drive. Once it
is up and operational the old water tower will be coming down to make way for the new
mono -pole.
• Planning and Public Works held a pre -construction meeting with the Medina Townhome
representatives (Dominium). This project is scheduled to begin this spring.
Page 2 of 2
ORDER CHECKS March 18, 2015 - April 7, 2015
42632 MICHAEL GOULD $500.00
42633 MN DVS $438.75
42634 PEDERSEN,ALICIA $150.00
42635 ZIETLOW, PHILIP $100.00
42636 GIESLER, ANGELA $150.00
42637 MATTAMY MPLS PRTNSHP $20,000.00
42638 MORRISON, TRUXTUN $4,932.40
42639 PONNEESWARAN, SASIKALA $250.00
42640 TUCKBOROUGH RIDGE DEV LLC $0.00
42641 WAYZATA YOUTH HOCKEY $250.00
42642 ROBINSON, PAUL $1,819.50
42643 BLUE CROSS BLUE SHIELD OF MN $28,698.76
42644 DOMINIUM DEV ACQUISITION $2,000.00
42645 GADHOKE, AMRITA $275.00
42646 MARTIN WOODY ARCHITECTS $1,538.32
42647 SAKHI, YASAMIN $250.00
42648 ASPEN MILLS INC $858.90
42649 ASSN OF MN EMERGENCY MGRS $130.00
42650 BRIGGS AND MORGAN $493.75
42651 BUDGET PRINTING $21.08
42652 CENTURYLINK $644.00
42653 CMI, INC. $199.62
42654 DISTRICT COURT ADMINISTRATOR $34.86
42655 DPC INDUSTRIES INC $494.35
42656 ECM PUBLISHERS INC $500.67
42657 ENGEL WATER TESTING INC $360.00
42658 FINANCE AND COMMERCE $159.26
42659 GRAINGER $141.37
42660 HAKANSON ANDERSON ASSOCIATES I $500.00
42661 HOLIDAY FLEET $442.01
42662 KERN, DEWENTER & VIERE $1,400.00
42663 KELLY'S WRECKER SERVICE INC $75.00
42664 KENNEDY & GRAVEN CHARTERED $18,088.00
42665 LEXISNEXIS RISK DATA MGMT INC $35.50
42666 LORETTO VOL FIRE DEPT INC $24,643.79
42667 MADISON NATIONAL LIFE $598.61
42668 CITY OF MAPLE PLAIN $3,336.69
42669 MARCO INC $502.43
42670 METRO ELEVATOR INC $170.00
42671 METRO WEST INSPECTION $15,167.56
42672 METROPOLITAN CONSORTIUM $625.00
42673 MINUTEMAN PRESS $2,269.48
42674 MN BUREAU OF CRIMINAL $75.00
42675 POST BOARD $180.00
42676 MOTHERS MOTORS/LORETTO TOWING $134.75
42677 NAPA OF CORCORAN INC $142.78
42678 NELSON ELECTRIC MOTOR REPAIR $2,800.00
42679 NORDGREN AUTOMATIVE INC $3,378.75
42680 NORTH MEMORIAL $50.00
42681 OFFICE DEPOT $317.75
42682 OIL AIR PRODUCTS LLC $29.27
42683 CITY OF ORONO $567.90
42684 ROLF ERICKSON ENTERPRISES INC $6,946.22
42685 STREICHER'S $2,218.88
42686 SUN LIFE FINANCIAL $504.90
42687 TEGRETE CORP $1,358.64
42688 TIMESAVER OFFSITE $378.00
42689 TITAN MACHINERY $52.94
42690 TOWMASTER $999.48
42691 ULINE $2,038.23
42692 VIKING INDUSTRIAL CENTER $179.82
42693 WSB & ASSOCIATES $30,614.75
42694 ZEE MEDICAL SERVICE $33.90
Total Checks $186,246.62
Electronic Payments February 27, 2015 — April 2, 2015
003069E SELECT ACCOUNT $3,613.33
003070E DELTA DENTAL $2,230.44
003071E MEDIACOM OF MN LLC $54.95
003072E PITNEY BOWES $123.00
003073E SELECT ACCOUNT $551.00
003074E MINNESOTA, STATE OF $700.00
003075E PR PERA $13,713.19
003076E PR FED/FICA $14,441.56
003077E PR MN Deferred Comp $1,980.00
003078E PR STATE OF MINNESOTA $3,033.41
003079E SELECT ACCOUNT $702.00
003080E CITY OF MEDINA $18.00
003081E FARMERS STATE BANK OF HAMEL $20.00
003082E DELTA DENTAL $2,348.34
003083E KONICA MINOLTA $168.48
003084E MEDIACOM OF MN LLC $219.90
003085E MEDIACOM OF MN LLC $224.15
003086E PIVOTAL PAYMENTS INC $195.54
003087E PITNEY BOWES $123.00
003088E VALVOLINE FLEET SERVICES $138.71
003089E WRIGHT HENN COOP ELEC ASSN $2,010.66
003090E CIPHER LABORATORIES INC. $4,753.00
003091E SELECT ACCOUNT $75.50
003092E MARCO (LEASE) $477.66
003093E VERIZON WIRELESS $1,564.79
Total Electronic Checks $53,480.61
PAYROLL DIRECT DEPOSIT March 25, 2015
506297 ALTENDORF, JENNIFER L. $1,269.15
506298 BARNHART, ERIN A $1,865.68
506299 BELLAND, EDGAR J. $2,509.22
506300 BOECKER, KEVIN D $2,308.10
506301 CONVERSE, KEITH A. $1,929.54
506302 DINGMANN, IVAN W. $1,943.68
506303 DOMINO, CHARMANE $1,743.53
506304 ENDE, JOSEPH $1,367.22
506305 FINKE, DUSTIN D $2,116.36
506306 GALLUP, JODI M. $1,590.31
506307 GLEASON, JOHN M $1,721.21
506308 GREGORY, THOMAS $1,777.54
506309 HALL, DAVID M $1,974.08
506310 JESSEN, JEREMIAH S. $1,973.86
506311 JOHNSON, SCOTT T $2,162.88
506312 KLAERS, ANNE M. $619.30
506313 LANE, LINDA $1,465.17
506314 LEUER, GREGORY J $2,059.39
506315 MCGILL, CHRISTOPHER R. $1,365.41
506316 NELSON, JASON $2,610.01
506317 PETERSON, DEBRA A. $1,545.17
506318 REINKING, DEREK M $1,481.42
506319 SCHERER, STEVEN T. $2,325.71
506320 VIEAU, CECILIA M $1,165.45
506321 VINCK, JOHN J. $1,761.20
506322 WENANDE, BRANDON S. $546.25
Total Payroll Direct Deposit $45,196.84