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HomeMy Public PortalAbout1957_09_09 • 1: 08 _ REGULAR MEETING, September 9, 1957 At a regular meeting of the Mayor and Counciliof the Town of Leesburg, in Virginia, held at the Council Chambers on September 9, 1957 at 7:30 P. M. , there were present : George J. Durfey, Mayor ; Elinor M. Cunningham, Recorder; Howard B. Gill, C. R. Hollandsworth, Heed Johnson, Mae Bass Mitchell, Oden Semones and J. Austin Wright Councilmen. The Minutes of the regular meeting .of the Council of the Town IIof Leesburg held on August 12, 1957 and the special meeting held on August 30th, 1957 were read and upon motion of C. R. Hollandsworth , seconded by Mae Mass Mitchell, and unanimously carried, were approved as read. C. R. Hollandsworth expressed the desire that he would like to ' .have included in the minutes the reason for his absence at the spec2al • meeting of_ the Council of the Town of Leesburg held Septemoer 3, 1957; namely, the fact that while in his employ he was injured to the extent that he was unable to attend, at that time being under the doctor ' s • ;care. The minutes of the special meeting held September 3,1957 were read andtupon motion of Howard B. Gill, seconded by C. R. Hollandsworth, and' unanimously carried, were approved as read. The Auditor-Treasurer presented his financial statement for the month of ' August, 1957, for1 eTown of.L eesburg;., and upon motion of Howard B. Gill, seconded by Mae Bass Mitchell , the following financial report was approved ;:.:which- said: report=appear.s i"mmediately: he"reafteries follows: • • TOWN OF LEESBURG, IN VIRGINIA STATEMENT FOU AUGUST, 1957 TOWN GENERAL FUND: ---‘lance on hand July 31, 1957 019,874.87 • :RECEIPTS: Prepayment 1957 Taxes 3 42. 16 Taxes-Delinquent 52.49 Licenses 8 Penalties 37.00 Water Rents 515.69 Water Service -- 181 .00 • Sewer Connection Fees 150.00 Subdivision Plat Fees 24.00 • Refunds 8 Rebates 15.30 Fines & Costs---- 257.50 Parking Meters : Sts. $372.38; Lot $349.69722.07 A. B. C. Profits 5,296.50 Sale of Lane (toLLoudoun Hospital , Inc. ) 3 .533.62 Total Receipts $10,847.33 • S.S. Taxes, Withheld62.76 TOTAL FUNDS $30,7ti4.9b DISBURSEMENTS: Administration 416.70 Office of Town Treasurer 591 .45 . Policing & Investigating 1 ,053.83 Confinement 8 Care of Prisoners 15.39 Fire Prevention & Extinction . 124.27 Sewerage & Treatment Plant 348.54 Water Dept . (Maintenance-Operations) 408.02 Garbage 8 Trash Removal _ 942:07 • • 100 Street Maintenance 673.24 Street Lighting 285. 19 Buildings & Grounds 31 .00 Capital •Outlay: Parking Meters 207.57 Total Disbursements .$ 5,097 .27 Balance on hand August 31 , 1957 25,687.69* TOTAL DISBURSEMENTS & BALANCE $30,7td4.96 I *Balance represented by: Cash in office (petty cash) $ 25.00. Cash in office (receipts Aug. 31 ) 3,553.62 • Cash in bank: Peoples National $7 ,915.30 Loudoun National $1 193.77 22, 109.07 , TOTAL BALANCE ON HAND AUGUST 31 , 1 $25 ,687.64 C Auditor-Treasurer 00 ct • . 'B TOWN OF LEESBURG, : IN VIRGINIA a ,-. SPECIAL SEWER DEBT FUND AUGUST , 1957 Balance on hand July 31 , 1957 -. $10, 146.92 ' RECEIPTS: Sewer Rental Collections, August , 1957---- 203.33 ' TOTAL FUNDS $10,350.25 II DISBURSEMENTS: NONE Balance on hand August 31 , 1957 $10,350.25* TOTAL DISBURSEMENTS & BALANCE $10,350.25 *Balance represented by: Cash in Loudoun National Bank ---------$10, 146.92 Cash in office (receipts Aug. 31 ) 203.33 TOTAL BALANCE ON HAND AUGUST 31 , 1957 $10,350.25 Auditor-Treasurer The Auditor-Treasurer presented his current bills and upon motion of Howard B. Gill , seconded by Mae Bass Mitchell , the follow- ing resolution was unanimously adopted: BE IT RESOLVED, by the Council of the Town of Leesburg , in Virginia , that the Auditor-Treasurer be , and he is hereby authorized and directed to pay the following bills: Virginia Electric & Power Co. $ 390.95 C. & P. Telephone Company of Virginia 38.90 II Hankey' s Radio Service 8.00 Mrs. Betty F. Hyatt 2.81 Mitchell ' s 5.44 Garrett Insurance Agency - 69.38 Armfield , Harrison & •Thomas20.00 . L. S. Hutchison Esso Stations 10.65 Leesburg Service Station 9.52 McDonald & Jenkins 31 .08 The Brock Chevrolet , Inc. 6.65 Leesburg Hardware 8.86 J. F. Peebles & Son 62. 12 . ` . 10 Keel-Williams Corporation $ 58.49 Loudoun Times-Mirror 58.05 J. T. Hatcher - - 2.25 J . T. Hirst & Company, Inc. •7. 19 Noland Company, Inc. 21.95 • J. S. Whitmore 3.25 William S. Moreland 115.00 Gilbert Jewell 127:50 ' John 0. Daniel 125.00 Loudoun Laundry & Cleaners 4.80 Robert K. Wilson 200.00 C. A. Stallings---- 22.00 Arlington Stone Company • 34.20 Diamond Alkali Company _ 25. 13 Marken & Bielfeld, Inc. 47.52 Raymond R. Rodrick 62.99 The Ford Meter Box Company- 69.99 S. Reed Galleher, Treasurer Loudoun County24.41 Howard W. Vesey 1 ,250.00 Julian Tarrant -- 494.25 TOTAL• . $ 3,418.33 It was noted that the bill of Mr. Julian Tarrant in the amount of $495.25 had previously been submitted to the Council and payment was ordered delayed. awaiting the approvai • of Howard W. Vesey, Esquire, Town Attorney, as the bill covered certain duties performed by Mr,. Tarrant in connection with the annexation proceedings of the Town'., , with which Mr. Vesey was familiar: Mr. Vesey' s approval of said -' bill has now been given and said bill is included in the aforemention- ed- approved bills. • A discussion then followed with respect to the bill of The Brock Chevrolet , Inc. in the amount of $6.65, which purported to be a bill incurred by Policeman Samuel H. Barton for the towing of a car from one of the streets in the Town of Leesburg. Mr. Hollands- worth mentioned that in a former meeting of the Council of the Town of- Leesburg , the Town Attorney and the Former Mayor had instructed Policeman Barton not to move a car from the street , but in the alternative to report same to the Auditor-Treasurer. • The Mayor brought up the question of the bill of the Garrett Insurance Agency in- the amount of $519.00 for insurance on the fire- house building which belongs to the Whites and on which the Town is to carry insurance so longasthe Town uses it for a firehouse . He further stated that the reason for the large premium was the fact that the premium was for a period of five years and was based on a valuation of $15,000.00. and that the $15,000.00 was arrived at on an appraisal with 25% depreciation. Upon recommendation of Howard B. Gill the aforesaid insurance bill was tabled for further investigation in order to allow the Building Committee , consisting of Mae Bass Mitchell and J. Austin Wright , to thoroughly explore this matter. Council then discussed the bill of Mr. Tarrant and it was learned that his bill included a substantial length of time spent on the Master Plan and the remaining time was expended in preparing information and exhibits for the annexation proceedings of the Town of Leesburg. • The Mayor then asked if anyone present had any questions or wished to be heard at this Council meeting, whereupon Mr. Reginald K. Gheen stated that he was present as a, member of the Chamber of Commerce. As a representative of the said organization he desired that the Town of Leesburg go on record as issuing a procolomation . with respect to the 200.th anniversary of the Town of Leesburg which will be held next year beginning April 28, 1958. The Mayor suggest- ed that the Chamber of Commerce direct a letter to the Council re- questing that the matter be presented at the next regular meeting of the Council , to which suggestion Mr. Gheen agreed. 1. ; Mr. Albert W. Dent was then heard on the matter of the noise of-'traffic -proceeding through the Town of Leesburg late at night and suggested that possibly a policeman placed in the center of Town might alleviate this situation. Mr. Frank B. Caldwell , Chairman of the Planning Commission of the Town of Leesburg advised that the Commission would meet on the following Wednesday and that it was their desire to know if the Town Council desired to modify the proposed Zoning Ordinance. Howard W. Vesey, Town Attorney, then advised that he had not gone over the Zoning Ordinance in detail , but that he had gone over it. with Mr. Tarrant and that at any time the Council desired he would be glad to go over same and make a report based on the hearing and the changes that could be made in the Ordinance. He further advised that in his opinion the Zoning Ordinance should be con- sidered at a special meeting where the needed concentration and thought could be given same. yI C. R. Hollandsworth then presented the matter of Mr. W. J. Cox building a sidewalk in front of his property at 108 East Corn- '' wall Street free of charge to the Town, provided the Town build Q the gutter next to the curbstone , fill in the present cistern at ,Qq the lower end of said property, and move the two water meter boxes. Councilman Johnson suggested that there should be some sort of a drawing showing exactly what Mr . Cox proposes to do , in which sug- gestion the Town Attorney concurred. The Mayor then advised Mr. Hollandsworth to report to Mr. Cox that the Town of Leesburg was very much interested in his proposal and would be glad to cooperate with him when the time arose. J. Austin Wright advised that Mrs. Lelia Galleher desired, the Town to build a sidewalk in front of her property on North King Street. As this is a state maintained street the Town Attorney advised that very shortly it would become necessary for the Town Council to appoint a committee to meet with the State Highway De- partment to determine exactly what the Department would do so far as building sidewalks, etc. on all streets that are state maintained. Mr. Vesey suggested that the Street and Sidewalk committee start on this project immediately and that he would be glad to work with them. Upon motion duly made by J. Austin Wright , seconded by Oden Semones, the following resolution was unanimously adopted : BE IT RESOLVED, by the Council of the Town of. Leesburg, in ( Virginia, that the salary of the Auditor-Treasurer of the Town be increased from Four Thousand Dollars ($4 ,000.00) a year to a figure of Four Thousand Two Hundred Fifty Dollars ($4,250.00) . t ` Councilman Wright brought up the matter of an increase in the salaries of the present town employees and Mrs . Mitchell suggested that this be referred to the proper committee for their consideration. Mr. Wright then mentioned the fact that the spring house at the Florence Harrison property, from which the Town obtains water, is in need of repairs and the Mayor asked the Water Committee to check into this matter. Upon motion duly made by Howard B. Gill , seconded by-Mae Bass Mitchell , the following resolution was unanimously adopted: RESOLVED, That the subdivision belonging to the Town of Lees- burg, in Virginia, be named and designated on the final plat as "Gibson Heights Subdivision. Upon motion duly made by Mae Bass Mitchell , seconded by C. R. Hollandsworth, Gill , Johnson, Mitchell , Hollandsworth and Wright voting for and Semones against , the following resolution was adopted : I. I2 7' -WHEREAS, the Town of Leesburg , in Virginia, is the owner of a certain tract or parcel of land containing about four and one- half acres, and being the same land acquired from Harry I . Tiffany; and , WHEREAS, the said land has been subdivided by. the said Town and a plat of such subdivision has been approved- by the Planning Commission of said Town and said .plat is now ready for recordation in the office of the Clerk of the Circuit Court for Loudoun County; and , WHEREAS , it is the desire of the Town of Leesburg to • record said plat of said subdivision and to record a Deed of Dedication dated. the 9th day of September , 1957 , a copy of• which said .plat and Deed of Dedication is attached hereto; and , WHEREAS , the Loudoun County Hospital , Incorporated has offered to purchase Lot No. 1 in the aforesaid subdivision containing 31 ,448 square feet for a price of $3553.62; and , , , • WHEREAS , said lot is not needed for any purposes by the Town of Leesburg; and , - WHEREAS , the Council of the Town of Leesburg on August 30, 1957 , at a special meeting , approved the sale of said Lot No-. Ito the Loudoun County Hospital , Incorporated at the aforesaid price; and , WHEREAS , the then Mayor Elijah B. White and thethenacting Recorder, Reginald K. Gheen, did not execute said deed due to the expiration of their term of office on September 1 , 1957; and , WHEREAS , it is the desire of the Mayor and Council of the Town of Leesburg, in Virginia, to carry out the commitment fade by reso- lution on August 30, 1957; NOW, BE IT ORDAINED, That the Mayor of the Town• of Leesburg, in Virginia , is hereby directed and authorized to record said plat in the office of the Clerk of the Circuit Court for Loudoun County, which said plat was prepared by Robert K. Wilson, Certified Land Surveyor, and dated June 10, 1950, as the "Final Plat of Gibson Heights Subdivision, Town of Leesburg, Loudoun County, Virginia," and he is further directed and authorized hereby to record the at- tached Deed of Dedication of said subdivision, and upon the recor- dation of said plat and Deed of Dedication, he is hereby directed and authorized to deliver to the Loudoun County Hospital , Incorpora- ted, a deed with covenants of general warranty conveying the afore- said Lot No. 1 of the aforesaid subdivision of the Town of Leesburg, upon receipt of the payment of $3553.61 , and. Elinor M. Cunningham, Recorder for the Town of Leesburg, is hereby directed and authorized to affix and attest the seal of said c 1 Town�pto the said deed . • iCA Intik •••••4 G /� Recorder M or ��� • DEED OF DEDICATION THIS DEED OF DEDICATION, made this 9th day of -September, 1957, • W I T N E S SETH : THAT, WHEREAS , the Town of Leesburg, in Virginia, a municipal corporation formed and organized under a Charter issued by the Legislature of the Commonwealth of Virginia, is the owner of a certain tract of land lying and being within the Town of Leesburg, in Virginia, and being the same lands acquired by the Town of Lees- burg, in Virginia , by order of the CircuitCourt for Loudoun County, Virginia, dated January 11 , 1956, and recorded in the Clerk's Office of the Circuit Court for Loudoun County, Virginia in Deed Book 352, Page 394; and , 113 WHEREAS , the said Town of Leesburg , in Virginia, being de- sirous of subdividing said lands , has caused the same to be sur- veyed by Robert K. Wilson, Certified Land Surveyor; and , . WHEREAS, the said Robert K. Wilson, Certified Land Surveyor , has prepared a plat dated June 10, 1956, said plat being attached hereto and made a part hereof , said subdivision to be known as "Gibson Heights ;" NOW, THEREFORE, THIS DEED OF DEDICATION:WITNESSETH: That for and in consideration of the above premises , the said Town of Leesburg, in Virginia , pursuant to authority granted it at a duly conducted meeting of the Town Council ofsaid municipal' dor- poration, which duly adopted a Resolution approving the dedication of the hereinafter described property, and conferred authority upon the_ Mayor and Recorder of said municipal corporation to sign, seal and acknowledge and deliver this Deed of Dedication, does m hereby dedicate the property shown on the said plat which is M, labeled "Dedicated for Street Purposes ," and theisaid Town of Leesburg, in Virginia , does hereby state that the said dedication Q is made with its free consent and in accordance with its desires, and in accordance with the law in such cases made and provided , and the said Town of Leesburg, in Virginia, has caused its name to be subscribed hereto by George J . Durfey, its Mayor , and its seal to ;be affixed by Elinor M. Cunningham, its Recorder , this 12th day of September , 1957 , both being duly authorized to act . TOWN of LEESBURG, IN VIRGINIA ( (SEAL) ) • • Attest : ,. - Ni C , La.- Recorder • STATE OF VIRGINIA, COUNTY OF LOUDOUN, to-wit : I , Hershell Milliken, 'a Notary Public in and for the County of Loudoun in the State of Virginia, do hereby certify that GEORGE J. DURFEY and ELINOR M. CUNNINGHAM, whose names are signed to the foregoing writing bearing date on the 12th day of September, 1957, as Mayor and Recorder, respectively, of the Town of Leesburg, in Virginia, have this day acknowledged the same before me in my County and State aforesaid . My Commission expires on the day of , 19 GIVEN under my hand this 12th day of September , 1957. Notary Public The Auditor-Treasurer advised that he had received copies of the audit which was completed by the State Auditors in August and that he would like each Council member to come into the Town Office and become familiar with said audit . Upon motion of Mae Bass Mitchell , seconded by C. R. Hollands- . worth, the following resolution was unanimously adopted: 1 .14 RESOLVED, That the audit of the Town of Leesburg, in Vir- ginia , completed in August , 1957, be and the same is hereby tabled until the next regular meeting of the Town Council on October 14, 1957. - There being no further business to come before the meeting, upon motion duly made, and seconded , the meeting adjourned. • `z 61 . 4 S / Recorder . „ - • - Ty i . . SPECIAL MEETING, October 2, 1957 WAIVER OF NOTICE OF MEETING OF A SPECIAL MEETING OF • THE TOWN COUNCIL OF THE TOWN OF LEESBURG, IN VIRGINIA We , the undersigned , being members of' the Town Council of the Town of Leesburg , in Virginia, do severally waive all of the statutory requirements as to notice of time , place and purpose of a special meeting of the Town Council and consenttthat the meeting shall be held in the Council Chambers of the Town Council at 8:00 P.M. , Wednesday, October 2, 1957. II Dated : October 2, 1957 Mae Bass Mitchell Reed Johnson Oden K. Semones J. Austin Wright • C. R. Hollandsworth • . Howard B. Gill A special meeting of the Town Council of the Town of Leesburg, In Virginia, was held October 2, 1957 at 8:00 P . M. in the Council Chambers of the Town Council pursuant to written waiver of notice • which appears immediately preceding the minutes of this meeting. II There were present: George J. Durfey, Mayor; Elinor M. Cunningham, Recorder; Howard B. Gill , C. R. Hollandsworth, Reed Johnson, Mae Bass Mitchell , Oken K. Semones and J . Austin Wright , being all of the councilmen. The Mayor stated that the purpose of the meeting was to con- sider several questions which the Street Committee had to present for discussion and approval . The Recorder read a letter from Mr . William .J. Cox , dated September26, 1957 , in which Mr. Cox proposed to build a new side- walk in front of his home at 108 East Cornwall Street , which side- walk would meet the Town' s requirements , and upon its completion,