HomeMy Public PortalAbout04.07.2015 City Council Special Meeting PacketMEDIIVA
WORK SESSION AGENDA
MEDINA CITY COUNCIL
Tuesday, April 7, 2015
5:00 P.M.
Medina City Hall
2052 County Road 24
I. Call to Order
II. Fire Contract Discussion
III. Pioneer Sarah Watershed Discussion
IV. Adjourn
Posted 4.03.15
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: April 1, 2015
DATE OF MEETING: April 7, 2015
SUBJECT: April 7, 2015 Work Session — 5:00 PM
Work Session 5:00 PM
Fire Services Discussion — (30 Minutes)
Staff will provide an update to the City Council regarding discussions involving the Hamel and
Loretto Fire Contracts. Attached are both fire contracts for review.
Pioneer Sarah Creek Watershed Management Commission Discussion —
(1 hour 30 Minutes)
I will update the City Council on the options available regarding the Pioneer Sarah Creek
Watershed. Staff is asking for Council direction on two items:
• Provide direction to staff and liaisons on the Pioneer Sarah Creek options. The options
include: 1) accepting the 6 year approval from BWSR 2) Reject the 6 year plan approval
from BWSR and request an appeal hearing 3) Request changes to the watershed
boundaries 4) Petition for the establishment of a Pioneer -Sarah Creek Watershed District
in place of the Pioneer -Sarah Creek Watershed Management Commission.
• Provide direction to staff and liaisons on the responses to the Pioneer Sarah Watershed
survey questions.
2015 Watershed Comparisons
Market
Value
Minnehaha
Creek
Elm Creek
Pioneer Sarah
Existing Levy
Ad Valorem
($131,500)
If $106,500 were
levied
$1,000,000
204.87
14.38
105.42
$750,000
144.47
10.17
73.29
$500,000
86.55
6.24
45.64
$250,000
40.7
3.08
21.62
For 2015, Medina's share of the $136,720 operating budget is $15,140.51, or 11.95%.
In 2014 it was 10.69% or $13,469.40. Below are the 2014 and 2015 approved budget amounts
for Pioneer Sarah.
2014 Approved
2013 Market Value
PSC Basin
2014 Total Assessment
Increase over Prey
Year
%age
Amount
%age
Amount
Greenfield
365,010,854
-4.25%
29.52%
37,195.20
9.31%
3,167.86
Independence
477,361,467
-1.37%
38.61 %
48,648.60
12.61 %
5,447.64
Loretto
46,244,015
-9.42%
3.74%
4,712.40
3.41 %
155.40
Maple Plain
91,010,859
-12.49%
7.36%
9,273.60
-0.10%
$ (9.62)
Medina
132,129,100
-6.58%
10.69%
13,469.40
6.69%
845.16
Minnetrista
124,675,269
-7.51 %
10.08%
12,700.80
5.56%
668.56
TOTALS
1,236,431,564
-4.63%
100.00%
126,000.00
8.88%
10,275.00
2014 Market Value
PSC Basin
2015 Op Budget
Increase over Prey
Year
2015 Approved
%age
Amount
%age
Amount
Greenfield
350,761,259
-3.90%
28.05%
35,539.65
-4.45%
(1,655.55)
Independence
480,214,274
0.60%
38.40%
48,656.01
0.02%
7.41
Loretto
48,868,030
5.67%
3.91 %
4,951.38
5.07%
238.98
Maple Plain
97,240,148
6.84%
7.78%
9,852.51
6.24%
578.91
Medina
149,430,452
13.09%
11.95%
15,140.51
12.41%
1,671.11
Minnetrista
124,158,610
-0.41%
9.93%
12,579.93
-0.95%
(120.87)
TOTALS
1,250,672,773
1.15%
100.00%
126,720.00
0.57%
720.00
LORETTO VOLUNTEER FIRE DEPARTMENT
CONTRACT FOR FIRE SERVICE
THIS AGREEMENT, effective January 1, 2013, by and between the Loretto
Volunteer Fire Department, Inc., a Minnesota non-profit corporation with its registered office at
Loretto, Minnesota (hereinafter referred to as "the Department"); and the cities of Corcoran,
Greenfield, Independence, Loretto, and Medina, Minnesota municipal corporations in the County
of Hennepin and State of Minnesota (hereinafter referred to individually as "City" and
collectively as "Cities").
WITNESSETH:
WHEREAS, the Cities desire to contract with the Department for Contracted
Services, as herein defined, within each City's Fire Service Area described in Exhibit A attached
hereto and made a part hereof (hereinafter referred to as "Fire Service Area"); and
WHEREAS, the Department has the necessary equipment, trained manpower
and facilities to provide Contracted Services and is willing and able to provide such services to
the City on the terms and conditions contained herein; and
WHEREAS, the parties have agreed upon pricing of Contracted Services to the
Cities by formula, based upon (a) estimated market value of properties in the Fire Service Area,
(b) historic usage of Contracted Services to each City, and (c) the Department's estimated annual
operating costs, including capital equipment expenditures and an annual payment to the
Department's Fireman's Relief Association.
NOW, THEREFORE, in consideration of the foregoing premises, the mutual
covenants contained herein, and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the parties agree as follows:
1. DEFINITION OF TERMS. For the purpose of this Agreement, the terms in this section shall
have the following meanings:
1.1. "Contracting City" means any city which is a party to this Agreement for purposes of
apportioning costs of Contracted Services. At the effective date hereof the Contracting
Cities are Corcoran, Greenfield, Independence, Loretto, and Medina.
1.2. "Contract term" means the 3-year term of this Agreement during which Contracted
Services will be rendered to the Cities by the Department, commencing January 1, 2013,
and expiring December 31, 2015.
1.3. "Budget" means the Department's 2013 expense budget contained in Exhibit B
attached hereto and made a part hereof.
-2-
1.4. "Capital Outlay" means the Department's long range capital expenditure plan
described in Exhibit C attached hereto and made a part hereof and may be amended and
restated from time to time during the term hereof in substantially the same form. The
Budget contains a line item expense entry entitled "Capital Outlay" that represents the
estimated annual capital expenditures planned for the current year, based upon the
Department's long range capital expenditure plan.
1.5. "Contracted Services" means firefighting, fire suppression and fire prevention,
emergency incident management, rescue, emergency medical services, and hazardous
materials response.
1.6 "Cost Allocation Data" mean data described in Exhibit D entitled "2013 Contract
Proposed City Amounts," which is a 1-page summary of (a) 2012 estimated market
values of properties that are not tax-exempt within the Fire Service Area of each
Contracting City and (b) historic usage data measured in call hours and averaged over the
three (3) most recent calendar years.
2. AGREEMENT FOR SERVICE. During the term hereof, and during any extended or
renewal term, the Department agrees to maintain equipment and manpower capacity and
capability at not less than current levels and to provide Contracted Services to the Cities on the
terms and conditions contained herein.
3. LEVEL OF SERVICE.
3.1. The Department shall employ its best efforts to protect and save life and property
from destruction by fire or medical emergency in the Fire Service Area. Such efforts will
include fire inspection and prevention services.
3.2. Notwithstanding the generality of the foregoing, the Department agrees to purchase,
own or lease, and, in all events, maintain in good order and repair such firefighting apparatus and
related equipment as may be necessary and suitable for delivery of Contracted Services in the
Fire Service Area as the Department may deem appropriate to its mission and contracted
responsibilities, making reasonable good faith efforts to provide Contracted Services when
notified or dispatched; PROVIDED, however, that calls for Contracted Services in the Fire
Service Area of any Contracting City shall have no less priority than calls in the Fire Service
Area of any other Contracting City.
-3-
3.3. All decisions concerning call priority shall be made in the sole discretion of the Fire
Chief or other Department officer who may be in charge in the absence of the Fire Chief, and
such decision shall be final when exercised in good faith and upon a reasonable basis.
FURTHER PROVIDED, nothing herein shall be construed to require the Department to respond
to a call when all available equipment and personnel are responding to a previously reported call
or when weather and road conditions are such that, in the discretion of the Fire Chief or other
Department officer in charge, the call cannot be made with reasonable safety to officers, fire
fighters, and equipment.
3.4. The Department shall provide mutual aid service to a call in any portion of a
Contracting City that is not within that City's Fire Service Area if service is requested by a fire
department having primary responsibility in that portion of the City; PROVIDED that such
service shall be furnished as soon as reasonably possible without jeopardizing the Department's
ability to respond to a call for service in any Contracting City's Fire Service Area.
4. COST OF SERVICE. The cost of Contracted Services to the Cities shall be determined by
formula for each calendar year during the term of this Agreement, using the Cost Allocation Data
described in Exhibit D. Estimated market value of all properties that are not tax-exempt within
the Fire Service Area will determine 50% of the cost, and average usage of Contracted Services
over the three (3) most recent calendar years will determine 50% of the cost allocated to each
Contracting City.
4.1. The Department's 2013 Budget payable by the Contracting Cities is $360,000,
allocable as follows:
Corcoran $ 70,808
Greenfield $ 76,271
Independence $ 79,070
Loretto $ 37,314
Medina $ 96,537
4.2. The allocated costs of Contracted Services to each Contracting City shall be payable
in monthly or, upon mutual agreement of the Department and the Contracting City, in quarterly
installments.
4.3. The estimated market value for the Fire Service Area of each Contracting City is
based upon the estimated market value of all properties that are not tax-exempt within the Fire
Service Area for the year immediately preceding the budget year. The source of estimated
market value shall be amounts compiled by the office of the Hennepin County Assessor and
provided to the Department by the Contracting Cities prior to July 1 of each year during the term
of this Agreement and any extended or renewal term.
-4-
4.4. Level of service usage calculations in each Contracting City shall be determined by
the number of fire, emergency medical and rescue, and mutual aid calls responded to by the
Department, measured by personnel hours expended, using a 3-year trailing average.
4.5. Capital Outlay is included in the Budget as a line item expense and will be funded
through the Budget by all Contracting Cities.
4.6. In the event that the Department incurs an unbudgeted expenditure to rent or lease
specialized equipment or contracts with personnel to provide fire protection or emergency
response services in a specific instance, the Contracting City where the services are provided
shall bear all costs incidental thereto, less any amounts reimbursed or otherwise recovered by the
Department from the property owner or the property owner's insurer.
5. ADMINISTRATIVE RESPONSIBILITY.
5.1. Contracted Services rendered to the Contracting Cities pursuant to this Agreement
shall be under the sole direction of the Department, and the Department shall have exclusive and
complete control over the delivery and performance of Contracted Services.
5.2. The level of services rendered, standards of performance, hiring and discipline of
personnel assigned, and all matters related to Department policies, procedures, rules and
regulations shall be consistent with the policies, standard operating procedures, and historic
levels of service provided by the Department. The delivery and performance of such services at
all times shall remain within the sole direction and control of the Department, but shall be
subject to periodic review by the Fire Advisory Board.
5.3. Personnel assigned to provide Contracted Services hereunder shall be volunteer
officer and firefighter members of the Department, which shall assume all obligations with
respect to workers' compensation, Firefighter Relief Association payments and benefits,
withholding tax, and insurance for each Department member or volunteer firefighter. The
Department and its members, employees and agents shall be independent contractors and not
employees of any Contracting City, and the Department shall be responsible for timely payment
of all taxes, workers' compensation benefits, and compensation for injuries to its members,
employees and agents while performing their duties. No Contracting City shall be required to
provide any of the foregoing compensation or non -wage benefits or assume any other liability of
employment to any employee or other person assigned to duty by the Department within the
Contracting City.
5.4. Dispute resolution. Any disputes between parties to this Agreement concerning
functions and services to be rendered hereunder or the level or manner of delivery and
performance of such services shall be resolved by the Fire Chief of the Department and a duly
authorized representative of any Contracting City that is involved in the dispute.
-5-
5.5. Annual report. The Department shall provide an annual report to each Contracting
City to reflect the most recent 5-year history of fire and emergency medical response calls in the
Fire Service Area, the most recent 3-year summary of Department revenues and expenses, a
current list of fixed assets and capital equipment, and any other information that the Contracting
City may reasonably request.
6. TERM AND TERMINATION.
6.1. The term of this Agreement shall be three (3) years, commencing January 1, 2013,
and terminating December 31, 2015, and shall be renewed automatically thereafter for successive
3-year terms unless terminated by written notice prior thereto pursuant to the following:
(a) For any reason at least one (1) year prior to date of termination; or
(b) For cause at least ninety (90) days prior to date of termination.
6.2. Any notice of termination shall be given in writing in the manner provided in
Section 9.1 of this Agreement.
7. FIRE ADVISORY BOARD. A Fire Advisory Board (hereinafter referred to as the
"Advisory Board") will be comprised of the Fire Chief of the Department and city administrators
and police chiefs or another designee from each of the Contracting Cities. The Advisory Board
will meet not less frequently than quarterly to review Department policies and standard operating
procedures, levels of service and performance, operating and capital budgets, future fire service
needs, capital improvement plans, and pension funding requirements.
8. FIRE DEPARTMENT RELIEF ASSOCIATION. Annual retirement costs paid to the
Fire Department Relief Association shall be included as a line item expense in the Budget.
9. MISCELLANEOUS.
9.1. Notice. Any notice required or permitted to be delivered in connection with this
Agreement shall be in writing and may be given by certified mail, facsimile or electronic mail,
hand delivery, or by overnight courier and shall be deemed to have been received (a) if given by
certified mail, return receipt requested, three (3) days after date of deposit in the United States
mail, postage prepaid; (b) if given by facsimile, electronic mail, or hand delivery, when such
notice is received by the party to whom it is addressed; or (c) if given by overnight courier, when
delivered. Notice shall be sent to the parties at the addresses set forth below; PROVIDED, that
any party having a change of address shall provide such change of address within five (5)
business days to the other parties:
If to the Department:
With copy to:
If to Cities:
-6-
Loretto Volunteer Fire Department, Inc.
259 North Medina Street — P.O. Box 22
Loretto, Minnesota 55357
Attention: Jeff Leuer, Fire Chief
Telephone: 763-479-3036
Facsimile:
E-mail: jleuer@ci.loretto.mn.us
James S. Lane, III, Attorney at Law
125 Lake Street West, Suite 208
Wayzata, Minnesota 55391-1572
Telephone: 952-473-2241
Facsimile: 952-4765957
E-mail: iameslane@gwestoffice.net
City of Corcoran
8200 County Road 116
Corcoran, Minnesota 55340
Attention: Jeanie Heinecke, City Clerk
Telephone: 763-400-703 2
Facsimile: 763-420-6056
E-mail: jeinecke@ci.corcoran.mn.us
City of Greenfield
7738 Commerce Circle
Greenfield, Minnesota 55373
Attention: Kathryn E. McCullum, Administrator -Clerk
Telephone: 763-477-6464
Facsimile: 763-477-6472
E-mail: kmccullum@ci.greenfield.mn.us
If to Cities (continued:
-7-
City of Independence
1920 County Road 90
Independence, Minnesota 55359
Attention: Toni Hirsch, City Administrator
Telephone: 763/479-0513
Facsimile: 763/479-0528
E-mail: thirsch@ci.independence.mn.us
City of Loretto
279 Medina Street North, Suite 260
P.O. Box 207
Loretto, Minnesota 55357
Attention: , City Clerk
Telephone: 763/479-4305
Facsimile: 763/479-2685
City of Medina
2052 County Road 24
Medina, Minnesota 555340
Attention: Scott Johnson, City Administrator/Clerk
Telephone: 763/479-4643
Facsimile: 763/473-93 59
E-mail: Scott.Johnson@ci.medina.mn.us
9.2. Captions_ Captions and paragraph headings contained in this Agreement are for
convenience of reference only, are not a part of this Agreement, and are not to be considered in
interpreting this Agreement. All capitalized terms shall have the meanings ascribed to them in
this Agreement.
9.3. Entire agreement. This Agreement, together with exhibits hereto, constitutes the
entire agreement between the parties, supersedes any prior or contemporaneous oral or written
agreements regarding the subject matter hereof, and may not be amended or changed, nor any
provision waived, except in writing by the parties.
-8-
9.4. Benefit and succession. This Agreement shall bind and inure to the benefit of the
parties hereto and their respective successors and permitted assigns, but may not be assigned
without the written consent of the party or parties to be charged.
9.5. Severability. If any provision of this Agreement is held to be illegal, invalid or
unenforceable under present or future laws, such provision shall be fully severable, and this
Agreement shall be construed and enforced as if such illegal, invalid, or unenforceable provision
had never comprised a part of this Agreement, and the remaining provisions of this Agreement
shall remain in full force and effect and shall not be affected by the illegal, invalid or
unenforceable provision or by its severance from this Agreement; PROVIDED, that the parties
continue to realize the principal benefits of the transaction or rendering of services contemplated
hereby.
9.6. Counterparts_ This Agreement may be executed in counterparts, all of which shall
constitute one and the same instrument, but each copy shall be deemed an original. Facsimile or
electronic signatures shall be binding as if they were an original signature.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of
the effective date hereinabove stated.
LORETTO VOUNTEER FIRE DEPARTMENT, INC. CITY OF CORCORAN
By: By:
Jeff Leuer, Fire Chief Mayor
and and
By: By:
Assistant Fire Chief Its:
-9-
CITY OF GREENFIELD CITY OF INDEPENDENCE
By: By:
Mayor Mayor
and and
By: By:
Its: Its:
CITY OF LORETTO CITY OF MEDINA
By: By:
Mayor Mayor
and and
By: By:
Its: Its:
Exhibits: A — Fire Service Areas
A-1 Corcoran
A-2 Greenfield
A-3 Independence
A-4 Loretto
A-5 Medina
B — 2013 Loretto Fire Department (Operating) Budget
C — Loretto Fire Department Capital Outlay Plan, 2013-2023
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ABI ANE LANE E-5 HACKMORE
AUGER AVENUE E-5 HACKMORE
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B HIDDEN PO
BECHTOLD ROAD 5-2 HIDDEN VA
BLUE BONNET DRIVE E S HIGH BWFT
BLUESTEM RD. No. & So. D-6 HIGHLAND
BRANDYWINE ROAD F-3 HILLSIDE D
BUCKSKIN TRAIL E-5 HOMESTEAI
BUTTERWORTH LANE E-6 HORSESHD
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C HUNTER U
CNN ROAD 0-2 HUNTER RL
HUNTERS F
CATES LONGHORN ROAD C-6
CHAPARRAL CIRCLE C-1 J
CHAPARRAL LANE C-1 JACKIE LAI
CHERRY LANE F-2 JurHtY L
CHESTNUT DRIVE A-B JUBERT U
CHISHOLLL TRNL C-2 JULIE ANN
CIMARRON CIRCLE E-5 K
CIRCLE LANE 0-2 �� ROAI
COMMERCE STREET E-5
CORCORAN 1RNL EAST E-4
CORCORAN TRAIL WEST E-4 L
COUNTRY CIRCLE EAST F-1 LAKEWEW I
COUNTRY HILLS DRIVE C-1 LARKIN RO
COUNTY ROAD 10 0-3 LARSEN RC
COUNTY ROAD 16 A-1 ULY POND
COUNTY ROAD 30 A-2
COUNTY ROAD 50 D-4
COUNTY ROAD 101 F-1
(Brockton Lane)
COUNTY ROAD 116 E-3 M
COUNTY ROAD 117 E-1 MAPLE HIU
COUNTRY ROAD F-1 MAPLE LAF
CREEKVIEW CIRCLE B-2 MAPLE Ue
MEADOW 0
D MEADOW 0
DARRELL LANE E-1 MEADOW L
DASSEL LANE E-1 MEADOW W
DUFFNEY CIRCLE E-2 MEISTER CI
DUFFNEY DRIVE E-2 MEISTER R
MOHAWK D
MYSTIQUE
EAGLE RIDGE ROAD D-4
EBERT ROAD D-2
ELM RIDGE CIRCLE F-6
ELM STREET E-6
FOX VALLEY DRIVE C-2
FOXUNE DRIVE C-3
GARDEN LANE B-2
GARRISON LANE A-3
GARRISON ROAD A-3
GLEASON ROAD F-6
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HANOVER ROGERS
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HAMEL FIRE DEPARTMENT
A. -
CITY OF GREENFIELD
STREET MAP
A B C D E F /
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NUMBERED
65thAve N CB Indian Trail C3
BBih La N EB K
69th Ave N C5 Kilkenny Way C5 (82)
69th La N 8-05, F6 Kola SI C5 (A1-2)
70th Ave N F5 Kurt St D5
71stAve N D5, FS
71st la N D5, F5 Lake Sarah Heights Dr E6
73rdAve N DS Lake Sarah La EB
73rd La N DS Lee St D5
75th La N E5 Linda La f1. F6
76th Ave N F5
76th La N E5 Mark SIN
7th 8La N E4 t D5
N F4 N
82nd Ave N C4. E4 Nielson Cir F6
84th Ave N C4 North Shore Dr D-E6
84th La N E4 0
851hAve N 03 Owen St D5
871h La N D3 P
90Ih La N 03 Pioneer Trail F1.6
94thAve N E2 Prestwick Way C5 (Ai)
i041hABve N Ft Q
Quail Ridge Trail D5
Basswood Cir D4
Basswood La G-D4 Queen St F5 6
Belle Street F5.6 R
C Rebecca Park Trail A-86, C-F5
Red Fox Trail C5 (81)
Cabinet Dr E5
Cavanaugh Green 04 S
Cavanaugh Run 04 Salem La F3
Cedar St C4 Schendel Lake Dr F4
Clay St E5 ScoltSt D2
Commerce Cir CB Sioux Trail D6
Country Cir F6 Sterling Dr C5 (RD
Country La F6 SunselTroll D2
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Resources and Northwest Associated
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LORETTO FIRE DEPARTMENT BUDGET
2013
Code
Description
2013 Budget
101
Staff Salaries
$20,000.00
170
Officers Pay
$7,000.00
180
Training Drill Pay
$14,800.00
185
Task Reimbursement (Points)
$3,290.00
190
Salaries (Firefighters)
$27,950.00
191
Meeting Salaries
$2,570,00
121
FICA
$15,000.00
151
Workers Comp. Insurance
$8,500.00
200
Office Supplies
$1,000.00
205
Computer Software
$1,000.00
208
Training Supplies
$17,000.00
210
Equipment Supplies
$10,000.00
211
PPE Supplies
$15,000.00
212
Motor Fuels
$5,000.00
216
Pancake Breakfast
$3,000.00
217
Fire Prevention
$4,000.00
218
Medical Supplies
$3,500.00
219
Safety Supplies
$1,000.00
300
Professional Services
$1,500.00
305
Medical Services
$1o,000.00
321
Telephone
$4,000.00
322
Postage
$300.00
325
Pagers
$13,000.00
331
Mileage
$soo.00
350
Printing
$200.00
361
General Liability
$12,000.00
381
Electricity
$3,000.00
383 'Gas
Service
$4,000.00
384
Garbage
$0.00
401
Office Rent
$7,800.00
402
Building Maintenance/Repair
$12,000.00
409
Other Equipment Repair
$15,000.00
418
Radio Rental
$10,000.00
433
Dues & Subscriptions
$2,000.00
434
Conferences & Schools
$13,000.00
450
Donations/ Funerals
$2,000.00
500
Capital Outlay
$46,073.78
550
Property Expenses
$5,000.00
580 Building
Sinking Fund
$0.00
590 Salaries
- Sinking
$0.00
600 Pension
$55,000.00
610 Bank
REC
700 Payroll
Expense
$17,000.00
Total
Budget - All Expenses
$393,283.78
LORETTO FIRE DEPARTMENT BUDGET - ALL OPERATIONS
Income
2013
City Contracts
$360,850.38
Donations
$6,000.00
Relief Assn Donation
$15,000.00
Interest
$50.00
Money Market Int.
$250.00
Rent
$5,000.00
Refunds
Grants
$8,465.00
Total
$395,615.38
Evh;
Loretto Volunteer Fire Department - Capital Outlay plan 2013 - 2024
Category 2013 2014
2012 Utili 11 2015 2016 2017 2018
$ 22,000.00 $ 22,000.00 $ 22,000.00 $ 22,000.00 $ 22,000.00 $ 22,000.00
$ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00
1992 Rescue 11
1996 Saber Pumper
2000 Dash Pumper Tanker
2006 Kenworth Tanker 11
2006 Ford F250
Aerial Ladder 100ft
$ 30,000.00
Building Improvements $ 80,000.00 $ 80,000.00 $ 80,000.00
$ 23,500.00 $ 23,500.00 $ 23,500.00 $ 23,500.00 $ 103,500.00 $ 103,500.00
Homotro Rescue Tool
2006 Scott SCBA's
Command Vehicle
Rescue Boat
Gator Grass Rig OHV
$ 30,000.00
Turnout Gear (5) $ 10,000.00 $ 11,000.00 $ 11,000.00 $ 12,000.00 $ 12 000.00
3,000.00
$ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 15,000.00
800 Mhz Radios
Thermal Imager
To el o $ 60,500.00 $ 101,500.00 $ 139,000.00 $ 212,500.00 $ 267,500.00 $ 268,500.00
g ry 2019' 2020' 2021 2022 2023
2012 Utility 11 $ 22,000.00 $ 22 2024
$ 5,000.00 $ 5,000.00
$ 7,500.00
,000.00 $ 22,000.00 $ 22,000.00
1996 Saber Pumper
2006 Dash Pumper Tanker
2006 Kenworth Tanker 11
2006 Ford F250
1994 Rescue 11 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40 000.00
$ 40,000.00 $ 40,000.00
$ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00
Aerial Ladder 100ft $ 80,000.00 $ 80,000.00
Building Improvements $ 80,000.00 $ 80,000.00 $ 80,000.00 $ 80,000.00
$ 103,500.00 $ 103,500.00 $ 103,500.00 $ 103,500.00 $ 103,500.00 $ 103,500.00
Homotro Rescue Tool
2006 Scott SCBA's
Command Vehicle
Rescue Boat
Gator Grass Rig OHV
Turnout Gear
800 Mhz Radios
Thermal Imager
Total
$ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00
$ 13,000.00 $ 14,000.00 $ 14,000.00 $ 15,000.00 $ 15,000.00 $ 15 00 0.00
$ 263,500.00 $ 264,500.00 $ 314,500.00 $ 330,500.00 $ 293,500.00 $ 293,500.00
AGREEMENT AND CONTRACT FOR FIRE PROTECTION
THIS AGREEMENT AND CONTRACT made and entered into this 20th day of
December, 2013 by and between the City of Medina, a municipal corporation of the County of
Hennepin and State of Minnesota (hereinafter referred to as Medina), and the Hamel Volunteer
Fire Department, a Minnesota corporation of Hennepin County, State of Minnesota (hereinafter
referred to as Hamel VFD).
WHEREAS, Hamel VFD has the facilities and equipment and is willing and able to provide
fire protection service to Medina.
WHEREAS, Medina desires to have fire protection service furnished by Hamel VFD, and
NOW, THEREFORE in consideration of the covenants herein contained the parties hereto
agree as follows:
1. Definitions
Administrative Expenses - Those expenses not directly related to the provision of
Hamel VFD services, building or equipment maintenance, and personnel education and
training. Administrative Expenses include, but are not limited to, insurance, taxes, accountant
fees, office supplies, computer expenses, health and safety programs and labor costs
associated with department administration.
Annual Fire Services Capital Budget - The calendar year capital budget of Hamel
VFD. The Annual Fire Services Capital Budget includes major equipment items and
major repairs/rehabilitation of the Fire Station.
Annual Fire Services Operating Budget - The calendar year operating budget of Hamel
VFD. The Annual Fire Services Operating Budget incorporates all costs of operations
including, but not limited to, the costs of the on -going operation and maintenance of the
fire station, administrative expenses and annual contributions to the Hamel Volunteer Fire
Relief Association Retirement Fund.
City Fire Service Area - The area within a Contracted City provided fire protection by
Hamel VFD under this contract and shown in Exhibit A of this Agreement.
Contracted City(ies) —Any city which is a parry to this Agreement for purposes of
apportioning costs of services. At the effective date hereof the Contracting City(ies) is
Medina.
Emergency Management Services - Functions that shall be performed by Hamel VFD as
identified in the respective emergency operations plan of each Contracted City on file with
the Hamel VFD.
1
Emergency Medical Services - Functions that shall be performed by Hamel VFD
directed at the provision of treatment to patients, including first aid, cardiopulmonary
resuscitation, First Responder and Basic Life Support prior to the arrival of Advanced
Life Support and/or transport to a hospital or other health care facility.
Fire Advisory Board — The Fire Advisory Board (hereinafter referred to as the "Advisory
Board") will be comprised of the Fire Chief of the Hamel VFD and the Public Safety Director
and other designated representative(s) of each Contracted City.
Fire Fighting Services - Functions that shall be performed by Hamel VFD directed at
rescue, fire suppression, property conservation or special operations involving individuals,
buildings or property that are involved in a fire or other emergency situation.
Fire Prevention Services - Functions that shall be performed by Hamel VFD directed at fire
cause investigation and determination, pre -fire planning and inspection, hazard identification
and elimination, public education, and other activities with the goal of proactively improving
the safety of life and property.
Hazardous Materials Response Services - Functions that shall be performed by Hamel
VFD directed at the identification, isolation, mitigation and/or removal of hazardous
materials. A hazardous material is defined as any substance that presents an unusual
danger to persons due to properties of toxicity, chemical reactivity or decomposition,
corrosiveness, explosion or detonation, etiological hazards or similar properties.
Municipal Share - The portion of the Annual Fire Services Operating Budget that will be
funded by service fees paid by the Contracted Cities.
Rescue Services- Functions that shall be performed by Hamel VFD directed at locating
endangered persons at an emergency incident, removing those persons from danger,
treating the injured, and preparing for transport to an appropriate health care facility.
Total Fire Service Area - The sum of the City Fire Service Area for all of the Contracted
Cities.
2. Services to be Rendered
During the term of this Agreement, Hamel VFD shall furnish all the Fire Fighting
Services, Fire Prevention Services, Emergency Management Services, Rescue Services,
Emergency Medical Services, Hazardous Materials Response Services, necessary
building plan reviews and related fire protection services to the Contracted Cities for the
Total Fire Service Area outlined in red on the attached map marked Exhibit A
(hereinafter referred to as the " Total Fire Service Area"). All of said Total Fire Service
Area is located within the corporate limits of the Contracted Cities.
2
3. Level of Service
A. Hamel VFD shall endeavor to provide the services listed in Section 2 of this
Agreement, including, but not limited to, protecting and saving life and property
from destruction by fire in the City Fire Service Area of a Contracted City.
In the event of two or more fire calls received within the same time frame, Hamel
VFD shall respond to the call that involves a higher threat to life, safety and
property. If comparable calls are received within the same time frame, the call
first received shall have priority and the following calls shall be answered as soon
as possible. Hamel VFD will furnish sufficient staff to each call to safely, legally
and effectively operate all necessary vehicles and equipment and provide all
necessary services. Hamel VFD will arrange for fire service and protection
through mutual aid contracts as needed.
B. Mutual Aid - Hamel VFD shall respond to a fire service call in one of the districts
of a Contracted City if service is requested by a fire department having primary
responsibility in that portion of the Contracted City; provided that such service
shall be furnished as soon as reasonably possible, without jeopardizing Hamel
VFD's service to the Total Fire Service Area.
C. Hamel VFD shall regularly train all fire fighters in areas including, but not
limited to, modern firefighting techniques and methods, HAZMAT response,
and terrorism response which are applicable to the level of service required by this
contract for a Contracted City.
D. Desirable Performance and Service Measures
1. Hamel VFD shall have a minimum of four (4) fire fighters at each fire call.
2. Hamel VFD shall respond to each fire call within ten minutes of dispatch.
3. Health and Wellness (programs, selection, training)
a. Hamel VFD shall conduct SCBA fit testing on an annual basis, as required by
Occupational Safety and Health Administration (OSHA).
b. Hamel VFD shall require each fire fighter to receive a physical
examination every two years.
4. The following information shall be reported to the Advisory Boaid:
a. Quarterly Minimum Reporting:
i. Quarterly Calls
ii. Quarterly Complaints
iii. Quarterly Budget and Expenditures
b. Annual Minimum Reporting:
i. Statistics of all calls
ii. Pension Obligations, including annual reports
iii. Response times
iv. Fire Equipment Certification for State Fire Aid Payable
v. Community Involvement and Outreach
vi. Certification of Service Areas Protected (pertaining to Hamel Fire
Relief Association)
3
vii. Balance Sheet listing all Hamel VFD Assets and Liabilities
viii. Compliance against the "Minimum Position Qualifications" described
in Exhibit B of this Agreement for the current Hamel VFD roster.
5. Hamel VFD shall use National Fire Protection Association (NFPA) standards
as a reference regarding fire protection, fire prevention, public life safety
education, fire suppression, volunteer/professional qualifications, training,
professional clothing and equipment, apparatus, and hazardous materials.
6. Hamel VFD shall use National Fire Protection Association (NFPA) standards
as a reference regarding the ongoing maintenance, inspection and upkeep for
all equipment used in delivering the services listed in Section 2 of this
Agreement.
7. Hamel VFD shall comply with all OSHA rules and regulations.
8. Hamel VFD shall use an accounting style reasonably accepted by the
Contracted Cities.
9. Hamel VFD shall implement a process for the handling of
complaints related to the services listed in Section 2. The process
will follow the framework described in Exhibit C of this Agreement.
4. Command Responsibility
Subject to the terms of this Agreement, the Fire Chief of Hamel VFD or their designee shall
have the sole and exclusive right and responsibility to prescribe the manner and method of
giving the alarm for fire within the Total Fire Service Area and to prescribe the manner and
method of responding to calls and rendering the services contemplated. The said Fire Chief
or designee shall immediately upon arriving at the scene of any alarm or fire emergency
have the sole and exclusive responsibility and authority to direct and control any and all
firefighting and the emergency operations at such scene or scenes. The highest ranking
official, with the highest level of certification, shall have command responsibility for
medical emergencies.
5. Volunteer Fire Fighters of Hamel VFD
Personnel assigned to provide fire protection services in a Contracted C i t y shall be
volunteer firefighters of Hamel VFD. Hamel VFD shall assume all obligations with regard
to Worker's Compensation, Fire Fighter's Relief Association, withholding tax, insurance,
etc. for said volunteer firefighters.
The cost of such obligations shall be a part of the costs attributed to the operation of
Hamel VFD and will be included in the Annual Fire Services Operating Budget package.
6. Insurance and Indemnification
Hamel VFD shall indemnify and hold harmless each Contracted City, their officers,
agents, representatives, and employees, from and against all damages, claims, losses,
costs or expenses including reasonable attorney fees, which may be asserted against a
Contracted City, or for which they may be held liable, arising from any act, omission, or
negligence of Hamel VFD, its agents, employees and firefighters while engaged in the
4
performance of services under this Agreement and as defined in Section 2. Hamel VFD
shall maintain liability insurance for these purposes in an amount no less than
$2,000,000.00 listing each Contracted City as a named insured. Hamel VFD shall
annually provide a certificate of insurance to each Contracted City. The cost of such
insurance shall be a part of the costs attributed to the operation of Hamel VFD and will
be included in the Annual F ire S e ry ices Operating Budget. Nothing in this contract
shall be construed as waiving the statutory liability limits of any city which is a party to
this Agreement.
7. Liability Insurance
Hamel VFD shall carry liability insurance in an amount not less than $2,000,000 listing
itself and each Contracted City as a named insured against any and all claims by Hamel
VFD firefighters for personal injury sustained while performing services under this
Agreement. The amount of the insurance coverage shall be reviewed annually and if
determined to be inadequate the amount of the coverage shall be adjusted accordingly.
Nothing in this contract shall be construed as waiving the statutory liability limits of any
city which is a party to this Agreement.
8. Hamel VFD Operational Responsibility
Hamel VFD shall be responsible for managing the operation of Hamel VFD, and for
managing the on -going operation and maintenance of the Hamel VFD Fire Station. This
includes carrying hazard insurance on the Fire Station and its contents. The costs related
to the operation of Hamel VFD, including the on -going operation and maintenance of
the Fire Station, shall be included in the Annual Fire Services Operating Budget.
9. Budget Package
Hamel VFD's annual operating expenditures shall be controlled through the Annual Fire
Services Operating Budget. This budget will become the official Annual Fire Services
Operating Budget upon ratification by the Contracted Cities. When the Annual Fire
Services Operating Budget is approved, the expenditures may not exceed the level set in
the budget without the approval of all parties to the contract except as provided in Section
13 and Section 15 of this Agreement. If during the term of this Agreement, a Contracted
City or Hamel VFD chooses not to approve a proposed Annual Fire Services Operating
Budget, the Annual Fire Service Operating Budget increase shall be limited to the average
of the most recently approved annual General Fund Expenditure Budget
increases of the Contracted Cities, until a new Annual Fire Services Operating Budget is
approved by the Contracted Cities and Hamel VFD.
The Annual Fire Services Capital Budget must be approved annually by the
Contracted Cities and Hamel VFD and is not subject to any automatic average
annual increase.
5
9.1 Budget Process
By June 1st of each year during which this Agreement remains in effect, Hamel VFD
shall provide an Annual Fire Services Operating Budget and an Annual Fire Services
Capital Budget covering the costs related to the provision of fire protection for the
next year. The budgets provided to the Contracted Cities must have been presented
to the Advisory Board prior to May Pt for discussion and review. Although it is
expected that the operating and capital budgets, which are provided to the
Contracted Cities by Hamel VFD, will have the consensus support of the Advisory
Board, that is not a requirement since each Contracted City has the opportunity
for final ratification or rejection.
10. Term of this Agreement
This Agreement covers the initial period of January 1, 2014 through December 31, 2015.
A Contract Year covers the period January 1 through December 31 of a calendar year.
This Agreement will become effective upon ratification by the Contracted Cities and
shall be renewed automatically for successive 2-year terms unless terminated
pursuant to Section 20 of the Agreement.
11. Special Fire Funds
In order to facilitate the accounting and reporting of all fire funds associated with the
Annual Fire Services Operating Budget, the following will be used:
Special Equipment Fund - shall refer to monies set aside for the purpose of
acquiring new or refurbished equipment as needed by Hamel VFD to continue
to provide the desired level of service.
Special Reserve Fund - shall refer to monies set aside for the purpose of
emergency repairs and replacements of equipment and supplies required by
Hamel VFD to continue to provide the desired level of service.
The minimum value of the Special Reserve Fund shall be established at $100,000. This
amount will be reviewed annually and revised upward as determined necessary. In the
event the fund balance drops below the required minimum balance, an Annual Fire
Services Operating Budget line item shall be established to amortize the deficit.
12. Capital Expenditures
Capital expenditures include the acquisition, refurbishment and/or upgrade of
equipment and significant maintenance, repair, or rehabilitation to the fire station.
Equipment to be considered Major Equipment include "rolling stock" and
significant equipment assets required for performing the fire department mission in the
Total Fire Service Area. To qualify as Major Equipment, such assets will typically
6
have an initial purchase value, or other costs, of at least $5,000. Station
maintenance, repair or rehabilitation considered as Major Maintenance
will have costs of at least $5,000.
Hamel VFD shall prepare a 10-year Major Equipment investment and replacement
plan, and a 10-year plan for Major Maintenance. These 10-year plans will be the basis for
the preparation of an Annual Fire Services Capital Budget. Neither the approval nor lack
of disapproval of the 10-year plans by the Contracted Cities creates any obligation for
final approval or funding of any specific capital expenditure. The 10-year plans will be
reviewed and updated annually through the Annual Fire Services Capital Budget approval
process. The current 10-year plan will be described in Exhibit D of this Agreement.
During the annual budget process provided by Section 9 of this Agreement, Hamel VFD
will review the planned capital expenditures, including Major Equipment and Major
Maintenance, with the Advisory Board. Hamel VFD and the Advisory Board will negotiate
the acquisition method and ownership shares for each item. In addition, Hamel VFD and the
Advisory Board will agree on legal ownership (hereinafter referred to as Titling) for vehicles
acquired in accordance with the provisions of this Section 12. Without regard to acquisition
method, ownership allocation or Titling, Hamel VFD, in its reasonable discretion, will
determine the use, maintenance and upkeep for all equipment used in the provisioning of
services. Ongoing operational, maintenance, insurance and administrative costs associated
with Major Equipment and Major Maintenance will be incorporated into the Annual Fire
Services Operating Budget.
The final approval of capital expenditures is done in accordance with Section 9 of this
Agreement. When a Contracted City approves the Annual Fire Services Capital Budget,
it is also agreeing to pay its share of the cost of capital expenditures included in the Annual
Fire Services Capital Budget, up to the budgeted amount (hereinafter referred to as the
"Capital Share"). Hamel VFD shall pay any share of capital expenditures as negotiated
and determined available and necessary by the Fire Board. All plans and specifications for
major equipment or facilities shall be annually approved by the Contracted Cities
Payments for capital expenditure funding by the Contracted Cities to Hamel VFD will be
done in accordance with Section 17 of this Agreement.
Hamel VFD will place capital funding payments into the Special Equipment Fund. Utilization
of these funds will only be done in accordance with the Annual Fire Service Capital Budget.
Purchases funded through the Special Equipment Fund will adhere to considerations
consistent with the purchasing policies of the Contracted Cities as described in Exhibit E of
this Agreement.
7
Major Equipment and/or Major Maintenance funded in accordance with this section will be
listed in Exhibit F of this Agreement (hereinafter referred to as the "Asset Exhibit"). The
following information shall be recorded for each item:
i. item Description
ii. Original Cost
iii. Purchase Date
iv. Ownership Shares/Allocation
12.1. Disposition of Assets Upon Termination
In the event that this Agreement is terminated as provided in Section 20 of this
Agreement:
1. For any asset on the Asset Exhibit (Major Asset) reflecting 100% ownership by a
single party, that party is entitled to take physical possession of that asset. For vehicles,
this includes receipt of a title indicating sole ownership by that party.
2. Hamel VFD has the right to purchase a Contracted City's ownership share of a Major
Asset for cash at the current market value pro-rata to the original amount funded by the
Contracted City, or based on the average historical allocation by all Contracted Cities.
Hamel VFD has up to thirty (30) days after the termination to exercise this right.
3. In the event Hamel VFD does not exercise its right to acquire full ownership of any
Major Asset, the Contracted City with the largest ownership share shall then have the
right to purchase full ownership of that Major Asset for cash at the current market value
pro-rata to the original amount funded by the other Contracted Cities and Hamel VFD.
The Contracted Cities have sixty (60) days after termination to exercise this right.
4. Any Major Asset not acquired 100% by a party through this process will be sold, and
the proceeds ofthe sale divided between the parries pro-rata to the ownership allocation
from the Asset Exhibit.
5. Any cash balance remaining in the Special Equipment Fund will be distributed to each
Contracted City pro-rata to the original amounts contributed.
All assets on the Asset Exhibit will be covered by this terminating procedure. Any
other physical assets in the possession of Hamel VFD which are not listed on the Asset
Exhibit will be considered the sole property of the Hamel VFD.
13. Un-Budgeted/Emergency Expenditures
Un-budgeted equipment repair, maintenance or replacement, building repair, supply
replacement or other emergency expenditures exceeding 2% of the Annual Fire Services
Operating Budget and having a potential negative impact on the operational capabilities
and/or safety of Hamel VFD will be accommodated through the Special Reserve Fund.
Notification of the use of the Special Reserve Fund will be provided to the Advisory
Board within 14 days, including a detailed explanation of the need. Any subsequent
reimbursement or refund associated with an un-budgeted or emergency expenditure
contemplated in this section will be credited back to the Special Reserve Fund.
8
14. Annual Audit of Actual Costs
The Contracted Cities understand and agree that it is impossible to project with complete
accuracy the actual costs of labor and equipment, as well as the service to be required by
the Contracted Cities, for the forthcoming contract year and thereby agree to a yearly
audit to adjust the prior year's estimated cost of service as set forth above to the actual
costs incurred by Hamel VFD. On or before April 30th of each year, Hamel VFD will
tabulate the actual cost of the fire department budget for the prior contract year and will
submit to the Contracted Cities a summary of the actual costs. The actual costs set forth
for the prior contract year may result in either a surplus or deficit with respect to that
year's Annual F ire S e ry i c es Operating Budget. The Advisory Board shall
recommend allocation or financing of any surplus or deficit that exists at the end of the
fiscal year. It is expected that expenditures will remain within the Annual Operating
Budget amounts and will only exceed such budget amounts as provided in Section 13
and Section 15 of this Agreement.
The Contracted Cities reserve the right to request an independent audit of Hamel VFD,
at a cost to be funded by requesting Contracted City, provided the frequency is not more
than biennially.
15. Non -forecasted Expenditures
Notice of the need for a non -forecasted expenditure in the amount of $5,000 or more
shall be given in writing to the A d v i s o r y Bo a r d prior to actual expenditures for such
items. The Advisory Board shall thereafter have 21 days in which to approve or disapprove
the same in writing and if there is no response which disapproves the expenditure, it is
agreed that such proposed expenditures may be made and the cost thereof shall be
included in the Annual F ire S e ry ices Operating Budget as if ratified originally.
16. Cost Sharing Formula
Each Contracted City will be responsible for a portion of the Municipal Share (hereinafter
referred to as the Budget Share). The Budget Share for the initial Contracted City shall be
100% of the Municipal Share.
At such time as there is more than one Contracted City, the sum of all Budget Shares shall be
100% of the Municipal Share. The determination of the Budget Share for each Contracted
City will be based upon a formula which will be agreed to by all parties.
17. Contract Payments
The Budget Share and the Capital Share of the Contracted Cities shall be paid in equal
quarterly installments on January 31, April 30, July 31 and October 31 of the next contract
year by the Contracted Cities to Hamel VFD. The invoices will contain details for both
elements of payment.
9
The amounts payable by the Contracted City in 2014 are as follows:
Budget Share: $ 169,400 (from the 2014 Annual Fire Services Operating Budget)
Capital Share: $ 60,000 (from the 2014 Annual Fire Services Capital Budget)
Hamel VFD agrees to provide the Contracted Cities with reasonably detailed
information relating to the actual expenditures against the Annual Fire Services
Operating Budget upon request and on a quarterly basis and agrees to make pertinent
records available to the Contracted Cities for inspection for the purpose of
determining the basis for the allocation of costs to fire protection.
18. Arbitration
If a Contracted City is aggrieved by the determination of Hamel VFD as to the
allocation of the actual costs of the prior years' service, the Contracted City may
appeal said determination within 30 days after receipt of Hamel VFD's audit. Said appeal
shall be in writing and shall be addressed to Hamel VFD asking for arbitration by a board
of arbitration. The Board of Arbitration shall consist of three persons; one to be
appointed by Hamel VFD, one to be appointed by the appealing City, and the third to
be appointed by the two so selected. The name of each arbitrator shall be submitted in
writing to the other party. In the event that the two arbitrators so selected do not appoint
the third arbitrator within 15 days after receipt of written notice of appointment of either
of the first two arbitrators', the Chief Judge of the District Court of Hennepin County
shall have jurisdiction to appoint, upon application of any Contracted City, the third
arbitrator to the Board. The third arbitrator selected shall not be a resident of any
Contracted City, and shall be a city manager or administrator. The arbitrator's expenses,
not including counsel fees, incurred in the conduct of the arbitration, shall be divided
equally between the parties to the arbitration. Arbitration shall be conducted in
accordance with the Uniform Arbitration Act, Chapter 572 of the Minnesota Statutes,
and any decision shall be rendered within 60 days of appointment of the third arbitrator.
Said arbitration shall be binding on both parties.
19. Fire Advisory Board Role
The Fire Advisory Board shall meet no less than two times per year, with regular
meetings scheduled in March and July for the purpose of reviewing operational
performances, setting goals and providing strategic planning. Any Contracted City or
Hamel VFD may call meetings in addition to the regular meetings. This group shall
discuss and make recommendations regarding concerns or problems identified regarding
the provision of fire service, and to periodically review budget updates. The Fire
Advisory Board shall have the specific task of reviewing Hamel VFD's operating and
capital budget proposals for the next calendar year and arriving at a consensus annual
Fire Services Operating Budget and Fire Services Capital Budget according to the
timeframes established in Section 9.1 of this Agreement. Advisory Board members are
responsible for presenting the operating and capital budgets to the City Council of their
respective Contracted City for approval. The Advisory Board shall receive a complete
10
copy of the Hamel Fire Relief Association's Pension Plan Audit as filed with the State
Auditor, verifying that the pension fund's integrity is being maintained.
20. Termination of this Agreement
This Agreement shall be terminable only as follows:
1. For convenience, any party may choose to terminate this Agreement for any reason
provided that such termination is preceded by a minimum of a one (1) year written
notice. In no event shall a party issue a termination notice earlier than December 31,
2014.
2. For cause, if a party breaches their obligations under this Agreement in a material
respect and the breach is not substantially cured within a ninety (90) day cure period
which begins when written notice is served.
3. By mutual written agreement of the Contracted Cities and Hamel VFD who are
covered by this Agreement.
21. Provision to adjust City Fire Service Area
During the term of this Agreement, a Contracted City may request that its City Fire Service
Area be reduced or increased in size. Such a request of less than five percent of the City
Fire Service Area must be made in writing prior to May 1 of the Contract Year to allow time
for preparing the Annual Fire Services Operating Budget for the succeeding Contract Year.
In the event that a Contracted City proposes an increase of more than five percent to its City
Fire Service Area, Hamel VFD shall have the right to limit the increase to assure that
coverage at the service level provided under this Agreement can be achieved by the
Department. Such a request of more than five percent must be made one year prior to the
desired effective date of the change. The service area shall not be increased to the extent that
it requires the purchase of additional equipment unless all parties to the contract agree. In
the event that a Contracted City wishes to decrease and/or alter the location by less than five
percent of its City Fire Service Area it may do so by specifying those changes in writing by
May 1 of the year prior to the Contract Year in which such change is to be effective. In
the event that a Contracted City wishes to decrease and/or alter the location by more than
five percent of its City Fire Service Area, it may do so by specifying those changes in
writing 3 months prior to the desired effective date of the change.
22. New Contracted Cities
The Contracted Cities and Hamel VFD will negotiate in good faith to add a new Contracted
City as a party to this Agreement. Addition of a new Contracted City to this Agreement
requires approval from City Council of each currently Contracted City, which will not be
unreasonably withheld.
The Budget Share and a cost sharing formula will also be mutually agreed to by all parties.
In addition, the parties will undertake actions to ensure that capital contributions made by
11
a Contracted City prior to this event are considered when determining the capital
contribution/outlay amount required by the new Contracted City to become party to this
Agreement.
Hamel VFD will not enter into any other agreement to provide services similar to those
described in Section 2 of this Agreement without the approval of City Council from each
Contracted City.
23. Legal Compliance
This Agreement is governed by the laws of Minnesota. All parties to this Agreement
shall comply with all applicable statutory requirements.
This Contract replaces any existing contracts and agreements between the parties and is approved
by the Contracted Cities and Hamel Volunteer Fire Department on the date first written above.
CITY OF MEDINA
HAMEL VOLUNTEER FIRE DEPARTMENT
Alo
FIRE CHIEF
%/
CITY ADMI ISTRATO
R-CLERK
12
ATTACHMENT to the AGREEMENT AND CONTRACT FOR FIRE PROTECTION
EXHIBIT A: CITY FIRE SERVCIE AREA
Version: December 4, 2013
Exhibit A: City Fire Service Area Page 1
ATTACHMENT to the AGREEMENT AND CONTRACT FOR FIRE PROTECTION
EXHIBIT B: MINIMUM POSITION QUALIFICATIONS
Version: December 9, 2013
Probationary Firefighters I
✓ GED
✓ Background Check
✓ Successful Interview Process
Probationary Firefighters II
✓ Probationary Firefighter I plus ...
✓ Firefighter I & Hazmat Operations
Firefighters
✓ Probationary Firefighter II plus ...
✓ Firefighter II
✓ First Responder
Certified Drivers/Engineers
✓ Probationary Firefighter II plus ...
✓ Completion of Department Driver Qualification Program
✓ Completion of Department Pump Operator Program
Fire Lieutenants/Captains
✓ Firefighter plus ...
✓ NIMS 100 & 200
✓ Blue Card On -Line Certification Program
Fire Chiefs
✓ Fire Lieutenant/Captains plus ...
✓ NIMS 700
✓ ICS 300 & 400 or MN State equivalent (for Fire Chief only)
NOTE: Qualifications based on current versions of Hamel VFD job descriptions
Exhibit B: Minimum Position Qualifications Page 1
ATTACHMENT to the AGREEMENT AND CONTRACT FOR FIRE PROTECTION
EXHIBIT C: COMPLAINT PROCESS FRAMEWORK
Version: December 10, 2013
1. Hamel VFD will implement a process to receive and investigate complaints against the
Department and/or its personnel related to the delivery of the services listed in Section 2
of the Agreement
2. The scope of the policy will include the receipt, recording, investigation and disposition
of a complaint against the Department.
3. Anyone who is not a member of Hamel VFD may file a complaint by contacting the Fire
Chief. The Fire Chief will make a determination regarding the need for a formal
investigation.
4. For complaints not warranting a formal investigation, the complainant will be notified of
the decision and the basis for it.
5. For complaints warranting a formal investigation:
A. The Fire Chief, at their discretion, may delegate investigation responsibility.
B. Upon completion of the investigation, the Fire Chief will review the investigation
results and determine what, if any, corrective actions, procedure changes, response
protocols, etc. need to be taken. While the Fire Chief may seek input from other
parties regarding the complaint or its investigation, any corrective actions will be
decided on solely by the Fire Chief and, as appropriate, Hamel VFD's Board of
Directors.
C. Upon conclusion of the investigation, the complainant will be provided with an
appropriate summary of the investigation results and corrective actions. No
personnel related actions contemplated or taken as a result of the investigation will
be shared outside the Department.
6. All complaints, even those not formally investigated, will be recorded. As prescribed in
Section 3 of the Agreement, Hamel VFD will provide reporting of complaints to the
Contracted Cities on both a quarterly and annual basis.
Exhibit C: Complaint Process Framework Page 1
ATTACHMENT to the AGREEMENT AND CONTRACT FOR FIRE PROTECTION
EXHIBIT D: 10-YEAR CAPITAL PLAN
Version: December 11, 2013
Hamel Fire Department Capital Equipment Plan .... Updated: November 21, 2013
ANNUAL
Running
52,667
63,668
57,168
54,821
78,724
63,724
51,885
71,885
67,565
67,565
67,565
Average
$ 58,167
$ 57,834
$ 57,081
$ 61,409
$ 61,795
$ 60,379
$ 61,817
$ 62,456
$ 62,967
$ 63,385
Equipment
Capital Cost
(A)
Other
Sources
MI_IA
Funded
Capital
B1
Type
Purchase
Year
Term
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
SCBA Replacement
$98,000
$98,000
$0
C
2014
15
Mobile Radio Replacement
$20,000
$20,000
$0
C
2014
5
Lucas Tool
$14,000
$6,500
$7,500
C
2014
1
7,500
Ongoing PPE Replacment
$5,000
0
2014
5
5,000
5,000
5,000
5,000
5,000
Bldg - Exhaust Removal System
$15,000
$15,000
C
2015
2
7,500
7,500
Thermal Imaging Camera
$5,000
$5,000
C
2014
1
5,000
Engine 11 Trash Line
$10,000
$10,000
C
2016
1
10,000
Hose - 1.75" & 2"
$12,000
$12,000
C
2015
2
6,000
6,000
Duty Officer Vehicle
$10,000
$10,000
F
2015
5
2,160
2,160
2,160
2,160
2,160
Ranger Vehicle
$25,000
525,000
F
2015
3
8,662
8,662
8,662
E11 Rescue Tool Replacement
$44,000
$44,000
L
2015
5
9,679
9,679
9,679
9,679
9,679
Defibrillator
$3,000
$3,000
C
2015
1
3,000
Utility 11 Overhaul/retrofit
$65,000
$65,000
C
2016
3
21,667
21,667
21,667
Command Vehicle Replacement
$20,000
$20,000
F
2017
5
4,320
4,320
4,320
4,320
4,320
Grass Rig Storage Rework
$10,000
$10,000
C
2017
1
10,000
Air Lift Bag Replacement
$10,000
$10,000
C
2018
1
10,000
Pumper/Tanker
$550,000
$550,000
F
2018
15
47,565
47,565
47,565
47,565
47,565
47,565
47,565
Portable JAWS tool
$15,000
$15,000
C
2017
1
15,000
Engine 11 Refurbishment
$100,000
$100,000
C
2025
5
20,000
20,000
20,000
20,000
Bldg: Floor re-stripe/re-seal (TBD)
$15,000
1
Bldg: Apron Repair(TBD)
$10,000
1
Bldg: Roof
$50,000
10
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
ANNUAL PURCHASE TOTALS
$ 17,500
$ 114,000
$ 80,000
$ 50,000
$ 565,000
$ 5,000
$ 5,000
$ 5,000
$ 5,000
$ 5,000
$ 5,000
Exhibit D: 10-Year Capital Plan Page 1
ATTACHMENT to the AGREEMENT AND CONTRACT FOR FIRE PROTECTION
EXHIBIT E: CAPITAL PURCHASING PROVISIONS
Version: December 10, 2013
Hamel VFD will follow the provisions outlined below when funding purchases through the
Special Equipment Fund. Generally, the following thresholds will apply:
1. For purchases over $100,000 — sealed bids, solicited by public notice and subject to
any particular specific requirements related to a Contracted City as jointly agreed to by
the parties.
2. For purchases between $25,000 to $100,000 — sealed bids or direct negotiation, with
two or more quotations whenever possible.
3. For purchases of $25,000 or less — open market or quotations — if done by quotation,
more than one quotation will be pursued when practicable.
Hamel VFD retains the sole responsibility selecting the supplier, vendor or manufacturer
regardless of which of the above considerations was employed. If sealed bids were solicited,
Hamel VFD will document rationale for the selection which will be filed with the bid and
specifications as outlined below in this Exhibit E.
Through a Contracted City, Hamel VFD may contract for the purchase of supplies, materials, or
equipment by utilizing contracts that are available through the state's cooperative purchasing
venture. For purchases over $25,000, Hamel VFD will consider the availability, price and
quality of supplies, materials, or equipment available through the state's cooperative purchasing
venture before purchasing through another source.
At Hamel VFD's discretion, when reasonable and practicable, specifications for sealed bids will
be written so as not to be exclusive of certain manufacturers or equipment types. If sealed bids
are solicited, the request should be published at least once in the official City newspaper with
notice published at least ten days in advance of the last date for submission of bids. No member
of the City Council shall be directly or indirectly interested in any contract made by Hamel VFD.
Specifications for purchases over $100,000 will include a requirement for a performance and/or
payment bond when reasonable and practicable.
Bids and quotations should be kept on file for at least a year after receipt.
Exhibit E: Capital Purchasing Provisions Page 1
ATTACHMENT to the AGREEMENT AND CONTRACT FOR FIRE PROTECTION
EXHIBIT F: ASSETS
Version: December 9, 2013
Ownership Shares/Allocation
Hamel VFD
Medina
Equipment Description
Acquisition
Date
Original
Cost ($k)
1984 Ford (Engine E-12) Initial & refurb
1985
157
6%
94%
2006 Spartan (Engine E-11)
2006
341
27%
73%
2007 Pierce (Tanker T-11)
2007
179
23%
77%
2008 Ford (Grass Rig G-11)
2008
79
23%
77%
Exhibit F: Assets Page 1
otrowsrirra
Minnesota
Board of
Water & Soil
Resources
0004.00011.0"
Memorandum
Date: March 31, 2015
To: Medina City Council
From: Steve Christopher, Board Conservationist
Re: Watershed Management Organization Options
Background
The Metropolitan Surface Water Management Act was enacted in 1982 which requires all local units of
government within the seven county metro area to be involved in the preparation and implementation
of comprehensive surface water management plans through the membership of a County Water
Management Organization (WMO), Joint Powers Agreement Watershed Management Organization (JPA
WMO) or Watershed District WD. For areas within Hennepin and Ramsey Counties, MN Stat. 103B does
not allow for County WMO authority.
In fulfilling this requirement for all areas to be involved in water planning, the City of Medina is currently
a member of the Minnehaha Creek Watershed District, the Elm Creek Watershed Management
Commission and the Pioneer -Sarah Creek Watershed Management Commission.
Watershed Planning
The Minnehaha Creek Watershed District is currently operating under a comprehensive water
management plan that expires in 2017 and are in the early stages of kicking off their planning effort for
its fourth generation plan. The Elm Creek Watershed Management Commission is in the process of
completing a Watershed Restoration and Protection Strategies study in cooperation with the Minnesota
Pollution Control Agency as well as being in the final stages of the development of the third generation
comprehensive water management plan. The Pioneer -Sarah Creek Watershed Management Commission
recently completed its third generation water management plan which was recently approved by the
Board of Water and Soil Resources (BWSR) in January. Following approval by the BWSR Board, a water
management organization has 120 days to adopt the plan for implementation. The adoption has not
taken place to date.
The BWSR Board has the authority to approve plans for up to ten years. The Pioneer -Sarah Creek
Watershed Management Commission plan that was approved by BWSR will expire on December 31,
2020. Several items factored into the decision to approve the plan for less than ten years. They include a
Minnesota Board of Water & Soil Resources www.bwsr.state.mn.us
Capital Improvement Plan that extended only through 2020, concern over the ability to fund the
projects that are included within the plan and a desire by BWSR to see a greater commitment to a
leadership role in water resource management.
Watershed Management Organization Options to Consider
Continue to be an active member of each organization under its current structure
Under this scenario, the Pioneer -Sarah Creek Watershed Management Commission plan which was
recently approved would be funded appropriately for successful implementation. There are several
funding mechanisms that the JPA WMO could consider for paying capital costs. Please see the Water
Management Revenue Streams for Metro WMOs attachment.
Approach the Elm Creek Watershed Management Commission regarding expansion of its boundary to
include additional portion of Medina
This took place in an informal discussion with several of the commissioners during the summer of 2014.
One difficulty this presents is the ability to plan and implement effectively without having a hydrologic
connection of the resources.
Approach the Minnehaha Creek Watershed District regarding the expansion of its boundary to include
additional portion of Medina
The concern here is similar to that of the expansion of the Elm Creek Watershed Management
Commission.
Creation of the Pioneer -Sarah Creek Watershed District
With the submittal of an establishment petition (MN Stat. 103D.205) and approval by BWSR, a
watershed district could be formed in place of the existing Pioneer -Sarah Creek Watershed Management
Commission. This option would provide levy authority for the District to fund its operations and projects.
Additionally, by retaining the watershed boundary, the planning efforts that have been completed
would remain useful.
Discussion
The City of Medina has been a leader in water management for the organizations that it is a member of
by providing model ordinances, project evaluation and funding for projects and the City needs to find its
best option to continue to do so. As BWSR evaluates any proposed changes, it will be engaging Hennepin
County in discussion to best determine what the most effective means will be for water management
within western Hennepin County.
Attachment
1. 103B and 103D Water management Revenue Streams for Metro WMOs
Minnesota Board of Water & Soil Resources www.bwsr.state.mn.us
103B and 103D Water Management Revenue Streams for Metro WMOs
Available Funding Options
103 Fiscal Authorities All WMOs
County, City, Township
Additional for Watershed Districts
And 103B.241
Programmatic District -wide
Activities _., Ad valorem
103B.251
Capital
Improvement
Payment by County
103B.245
Special Taxing District
(Allows sub -area
taxation)
103D.729, 103D.730,
444.075 (Subd. 2a)
Water Management
District/Stormwater Utility
103D.905 (Subd. 3)
General Fund
(Capped @ $250,000)
103D.905 (Subd. 3)
Basic Water
Management Project
103D.905 (Subd. 8)
Survey & Data
Acquisition
103D.345
Permits
Administration X
X
X
Management Plans
X
X
X
Monitoring & Data Collection
X
X
X
X
Special Studies & Research
X
X
X
X
Regulation & Permits
X
X
X
Projects & Programs
X
X
X
X
X
Capital Improvements in Plan
X
X
X
X
X
X
103 Fiscal Authorities
And
WMO Types
District -wide Ad valorem
[103B.241] Pay costs to prepare plan
and implement projects in an
approved plan.
Capital Improvements Certification to County for
Payment [103B.251]
Projects must be in an approved CIP.
Special Tax District Local Government Unit
[103B.245] Pay for costs of plan development
and capital costs identified in an approved CIP.
Stormwater Utility Fees or Charges
Watershed Districts
(Operating with approved
103B.201 plan)
X
WD may also use 103D.905 to raise
funds on an ad valorem basis.
X
WD may apportion costs district -wide, or possibly byProvides
subwatershed units and require the establishment of moremanagement
than one tax district in the watershed.
103D.729, 103D.730, 444.075,
WDs the ability to establish water
charges ;
districts and to pay
costs for .projects.
1 Joint Powers WMO
(Acting as its own entity and
authorized in the JPA)
X
WMO may raise funds on an ad
valorem basis if listed as a special
taxing district in chapter 275.066.
X
WMO may apportion costs district -wide, or possibly by
subwatershed units and require the establishment of more
than one tax district in the watershed.
Municipalities
(Cities or towns acting as a
member of a JPA WMO)
X
Municipalities have authority under
chapters 426-435
X
Municipalities can set up special taxing districts
that encompass the entire city or subwatershed
units (as defined by the WMO) within the city.
establishMunicipalities have authority to
under chapter 444.075.
County
(Acting as WMO)
X
Counties are listed as a special taxing
district in chapter 275.066 (23).
X
Counties are listed as a special taxing district in chapter
275.066 (23).
X
County may apportion costs by subwatershed
units or by cites and towns and may establish
one or more watershed management tax
districts.
1 Funding options within the bold boxes are available to all Watershed Management Organizations in the Metro, i.e. joint powers agreement or watershed district, however specifically note 103B.241 limitation to JPA WMOs.
All funding options are outside of levy limits.
Watershed Districts may fund projects with Special Assessments under 103D.601, .605 or .701.
October 17, 2014
Pioneer Sarah Watershed
Management Commission
City Council —April 7, 2015
1VIEDINA
Background
• Minnesota Board of Water and Soil Resources (BWSR)
approval —Pioneer Sarah Watershed Management
Commission (PSWMC) received a 6 year approval and not a
10 year approval of 3rd Generation Plan due to the lack of
projects completed and inadequate funding budgeted.
• Membership has expressed concerns with sustainable
budgets and contributing to projects in the watershed
• The Commission has asked all member cities to complete the
attached survey
• What other options exist?
BWSR Approval
• Accept BWSR approval of Third Generation Plan -
Cost impact: A revised plan would be required in 6
years instead of 10 years.
• Current cost assumption: it would cost $20,000 to
revise the existing plan to meet the requirements
of BWSR.
Watershed Options
• 1) Accept BWSR 6 year approval
• 2) Reject Plan- Request a meeting with the Chair
(informal process) 1036.345, petition for a
hearing, and appeal to the dispute resolution
committee
• 3) Change watershed boundaries (10313.215,
103D.251) - withdraw territory from watershed
(103D.255), enlarge the watershed (103D.261) and
Consolidate watershed districts (103D.265)
Watershed Options
• 4)Terminate watershed (10313.221,103D.271)-
Become awatershed management district
(WMD) (taxing district). Cities would turn over
authority to a five member board of managers,
drawn from member cities to form a separate
taxing jurisdiction for water quality projects in
this watershed. An example of this model is the
Minnehaha Creek Watershed District in which the
board of managers have direct taxation authority.
Watershed administration and the cost of
projects would no longer be a part of Medina's
general fund budget.
Survey/Discussion
• Pioneer Sarah has requested all member cities
respond to the survey.
• Staff is requesting Council discussion on the
options regarding the Pioneer Sarah Watershed
SURVEY
On January 28, 2015 the Board of Water and Soil Resources (BWSR) approved the Pioneer -Sarah Creek Watershed
Management Commission's Third Generation Watershed Management Plan for a period of six years.
BWSR has suggested that the level of commitment by the member cities is not sufficient to fund capital
improvement projects. The first two questions below are designed to measure support for increases in the yearly
allocation charged to the member cities.
1. Would your City support increasing your yearly contribution to the Watershed Commission by 100%
(Medina is contributing $15,145.30 in 2015, your yearly contribution for 2016 would be $30,290.60). Funds
would be used to support capital improvement projects through a cost -share program.
❑ YES ❑ NO
2. Would your City support increasing your yearly contribution to the Watershed Commission by 200%
(Medina contributes $15,145.30 in 2015, your yearly contribution for 2016 would be $45,435.90)? Funds
would be used to support capital improvement projects though a cost -share program.
❑ YES ❑ NO
The current policies of the Commission allow up to 25% of the cost of a project paid by the Watershed Commission.
BWSR has suggested that with a cost share provision, individual cities will have to spend additional dollars on
projects within their Cities. Question 3 is designed to measure support for increases in the yearly allocation charged
to the member cities.
3. Is your City supportive of providing funding through city taxes for water improvement projects that are
within your cities to improve water quality? This would be in addition to the tax dollars used to pay for your
Cities allocation provided to the Watershed Commission.
❑ YES ❑ NO
BWSR has suggested that the Watershed Commission more assertively use Ad Valorem taxation as a means of
funding projects. This would allow the Watershed Commission to directly tax residents of the six member cities.
Question 4 is designed to measure support for the use of the Ad Valorem tax.
4. Is your City supportive of empowering your Commissioner to approve Ad Valorem taxation of residents of
your City to support water improvement projects?
❑ YES ❑ NO
The Pioneer -Sarah Creek Watershed Management Commission is a joint powers organization, administered by a
board whose members are appointed by the participating cities. There has been discussion as to whether becoming
a Watershed District would be a more effective form of governance. Members of a watershed board of managers
are accountable to the County Board of Commissioners that appointed them.
5. Since BWSR feels that the current JPA Watershed Commission is not completing enough projects, and city
member dues will probably need to be increased significantly (requiring the city councils to vote for tax
increases to fund the projects directly) is your city supportive of replacing the existing Commission with a
Watershed District? This District can be made up of locally appointed managers, thereby retaining some local
control?
❑ YES ❑ NO
We invite you to share your comments, concerns and questions on the back side of this survey.
City: City Administrator:
Please return this survey to Judie Anderson, judie@jass.biz, no later than April 8, 2015.
The Watershed Commission will review results of the survey before determining next steps.
March 28, 2015
Mayor and Medina City Council,
I believe water quality should not be a political football, and I think all Minnesotans want
good water quality, but I have grave concerns regarding the present Pioneer Sarah
Creek Watershed Management Organization, on which I serve as your commissioner.
In a letter dated May 9, 2014, Jim Haertle, Metro District Manager for The Board of Soil
and Water Resources (BWSR) wrote: "The PSCWMC has been in existence for 30
years with little success in water management." And "Either step up to manage the
water resources or step down to allow another organization to do the job." Recently
there has been many discussions regarding the effectiveness of the Pioneer Sarah
Creek Watershed Management Commission and it's ability to fund water quality
improvement projects. BWSR recently approved Pioneer Sarah Creek's Third
Generation Watershed Management Plan for only six years, not the ten years, as
requested. The agency has said it lacked confidence in the willingness of member cities
to properly fund the Commission so that it could achieve its water quality improvement
goals. In discussions, BWSR has reasoned that they see no viable means by which the
CIP (capital improvements projects) could be funded under the current structure. I
believe it's high time for a change in the water management organization.
The current Pioneer Sarah Creek Watershed Management Commission has
representatives from six member cities, including Medina, Independence, Greenfield,
Minnetrista, Maple Plain and Loretto. Member cities share administration costs, but the
current plan calls for most water quality improvement projects to be initiated by, and
largely funded by, the city in which the project would be located. This format requires
city councils to directly budget for and vote to spend funds for these projects. The
projects can be quite expensive and also politically unpopular. Conversion to a
Watershed District would remove this issue. The cities can retain local control by asking
to be represented on this new District. The District would be run by a Board of
Managers. The cities can include a list of potential candidates in their petition. The
watershed district would have taxing power, thus spreading project costs over the entire
watershed, without any political boundaries.
Another problem with the current WMO is the size of its annual budget. Member cities
pay dues to fund the budget, which is projected to be $128,000 for 2015. Fixed
administration costs are a high percentage of the budget only because of the basic
underfunding of the organization. This leaves little money for actual projects.
These are some of the reasons I'm asking the City Council to give it's commissioner the
authority to vote in favor of creating a petition to be sent to the Minnesota Board of
Water and Soil Resources. The petition would recommend to BWSR the disbanding of
the joint powers agreement (JPA) amongst the member cities under which the Pioneer
Sarah Creek Watershed Management Organization currently operates. The petition
would ask that a Watershed District be formed in place of the existing PSCWMC.
March 28, 2015
Some of the nuts and bolts of creating a new watershed district follow. These are
referenced in Mn Statute 103D.205. Medina could proactively take part in this petition
to create a watershed district. We would just need a simple majority of other PSCWMC
city members to join us. This watershed district would be run by a group of "Managers".
As part of the petition, we would need to put together a list of candidates to fill the
manager positions. BWSR would like to see an odd number of managers, so this would
probably mean either 5 or 7 managers. I would suggest we propose that there be 5
managers. Therefore, according to the petition statute, we would need to have a list of
double that, or 10 candidates to fill the 5 positions.
I believe the existing JPA Commission has a very hard working, competent staff and
group of technical advisors. I would propose that we keep the existing administrative
services of Judie Anderson. She has tried very hard to steer us in the right direction,
and she has an good understanding of watershed management organization
requirements. We currently contract with Hennepin County Environmental Services' Jim
Kujawa for our technical services, and I can't imagine anyone doing a better or more
cost efficient job. Three Rivers Parks District, with Rich Brasch, has really stepped in to
compliment on technical advice and viable water quality projects. Becky Wosney has
done an excellent job as Medina's technical advisor, as well. The people in our current
administrative and technical services positions represent a wealth of knowledge and are
a good value, so I see no reason to replace them. The only change we need is to
convert from a politically charged group of commissioners to a group of managers
whose concerns would only be with water management. As I see it, the real increase in
cost would come from actually getting some water quality projects completed, which will
be demanded by BWSR.
I will be out of town from April 4 to April 8, but available to answer any questions from
the Council.
Thank you for your time in considering this petition process.
Regards,
Mike McLaughlin