HomeMy Public PortalAboutAgenda Item August 8 2019 Out of State Travel for NIGP training.pdfMAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown Mayor Pro Tem
Wanda Doyle
Julie Livingston
Shirley Sessions
Monty Parks
John Branigin CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Council Meeting Date for Request: August 8, 2019
Item: The Finance Department is seeking the City Council’s approval to multiple request for out of state travel for fiscal
year 2020 for the Purchasing Administrator and Director of Finance and General Administration to attend a Public
Procurement training offered by the National Institute for Public Procurement from August 22, 2019 to February 8,
2020 in preparation for the Certified Public Procurement Officer and Certified Professional Public Buyer exams.
Description: The Finance Department is seeking approval from the City Council allow to travel out of state to attend a
multiple public procurement training courses offered by the National Institute of Procurement from August 22, 2019 to
February 8, 2020 in preparation for the National Certified Public Procurement Officers and Certified Professional Public
Buyer exams.
The Finance Department plans to make significant changes to the City’s procurement processes and increase participation of
suppliers in an effort to acquire more competitive prices for goods and services to reduce our overall spending. Our plans
includes offering electronic bidding, a centralized supplier database that allows suppliers to register with the City to receive
instant notification of bids and requests for proposals and requests for qualified suppliers, automated centralized evaluation of
bids and requests for proposals, electronic contract management tracking and electronic diversity tracking. The Finance
Department plans to centralized specific categories of purchases normally made by individual departments. Offering these
services means that the Finance staff will assume more risks as the public and suppliers will have real-time, on-going access to
the City’s procurement methodologies. Therefore, the Finance staff must be prepared to foresee, mitigate and avoid issues by
developing and implementing a cohesive procurement system based on State and national standards.
Budget Line Item Number (if applicable):
Course Description Location Registration
Travel Costs
Estimate
Meals & Lodging
Estimate
Estimate
Total Trip
Cost
8/22/2019 8/24/2019 Foundations for Strategy & Policy Austin, TX 350.50 360.00 525.00 1,235.50
9/10/2019 9/14/2019 Strategic Procurment Planning Miami, FL 595.00 261.00 700.00 1,556.00
9/14/2019 9/17/2019 Procurement Tools for Ensuring
Contractor Performance on Public
Contracts
Portland, OR 310.00 135.00 300.00 745.00
9/18/2019 9/20/2019 Contract Administration for Public
Sector
Columbia, SC 1,190.00 559.00 1,578.00 3,327.00
9/25/2019 9/28/2019 Fundamentals of Leadership &
Management
Seattle, WA 425.00 530.00 700.00 1,655.00
10/6/2019 10/8/2019 Practical Specifications Writing Spokane, WA 285.00 592.00 320.00 1,197.00
10/28/2019 10/30/2019 Tools for Cost Analysis for Best Value
Decisions
Tampa, FL 310.00 463.00 320.00 1,093.00
12/1/2019 12/5/2019 Sourcing in the Public Sector Conway, SC 570.00 400.00 575.00 1,545.00
2/4/2020 2/8/2020 Legal Aspects of Public Procurement North Charleston, SC 570.00 400.00 575.00 1,545.00
Totals by Category:3,062.47 3,700.00 5,593.00 13,898.50
Budget Line Items:100.1510.52.3500
Education & Training
100.1510.52.3700
Travel & Related
100.1510.52.3700
Travel & Related
ESTIMATED EXPENSES
DateS
2 | P a g e
Submitted by: Angela Hudson, Finance Director
Phone / Email: (912) 472-5021/ahudson@cityof tybee.org
August 1, 2019
Date given to Clerk of Council