HomeMy Public PortalAboutMinutes_City Council Regular Meeting_12212021 CITY COUNCIL REGULAR MEETING
IONA CITY HALL
DECEMBER 21,2021 —7:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Peter
Wadsworth, Council Member Michael Thompson, Council Member Kathy McNamara, City
Attorney Andrew Rawlings, Public Works Director Zech Prouse (via teleconference) and City
Clerk/Treasurer Keri West.
ABSENT: None.
VISITORS: Bill Koester, Steven Ellsworth, Evan Mann, Brian Smaka and Curtis Johnson.
Mayor Gubler welcomed everyone and Council Member Wadsworth led the Pledge of
Allegiance. A roll call was taken by Clerk West to open the meeting.
CONSENT AGENDA: City Council Regular Meeting Minutes of November 16, 2021 were
reviewed. Council reviewed the finance reports for the period ending November 30, 2021 (17%
of the fiscal year elapsed). The City had $2,058,052.60 in the bank and routine bills had been
paid, "Exhibit A".
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
consent agenda as presented. Council Member McNamara seconded the motion. All in favor.
Motion carried.
ITEMS OF BUSINESS:
Public Hearing — Ordinance to Amend Ordinance No. 267-08-21, Appropriations
Ordinance for the 2022 Fiscal Year, Appropriating Additional Monies of $1,518,756 to
reflect additional revenues received from various grants and fund balance carryovers (Ord.
273-12-21) — Clerk West stated the reason the City needs to open the FY2022 budget is due to
the extension of the water tank project. She continued and stated originally the water project
expenses, grants and bond reimbursements were not part of this year's budget because it was set
to be completed during the previous year's budget. Clerk West stated the City was also awarded
a grant for the tennis court. She continued and stated while going through the process to re-open
the budget for these reasons, other line items were adjusted also. Clerk West stated recreation
budget numbers have been adjusted as requested by the new Recreation Director. She also stated
the Fund Balance Carryover has been increased to match the actual carryover from FY2021.
Mayor Gubler asked if anyone from the audience had any questions or comments. No response.
He then closed the Public Hearing portion of this agenda item.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve
Ordinance No. 273-12-21, an Ordinance of the City of Iona, Idaho; amending Ordinance No.
267-08-21, the Appropriations Ordinance for the Fiscal Year beginning October 1, 2021, and
ending September 30, 2022; appropriating additional monies that are to be received by the City
of Iona, Idaho, in the sum of$1,518,756.09 and providing an effective date. Council President
Geray also made a motion to dispense with the rule of reading the proposed ordinance in full and
IONA CITY COUNCIL REGULAR MEETING—DECEMBER 21, 2021
on three separate occasions. Council Member Wadsworth seconded the motion. A roll call vote
was taken:
Council President Geray: YES Council Member McNamara: YES
Council Member Thompson: YES Council Member Wadsworth: YES
Public Hearing—Variance Application; Curtis Johnson,Sunrise Acres Park,Block 2,Lot 7
of the Sunrise Acres Subdivision; a Variance to waive the sidewalk requirement in the
Subdivision Ordnance and the Standard Specifications of the Iona City Code and replace
with a continuous asphalt walking path — Mayor Gubler stated the Development Agreement
has already been signed and now a Variance is being requested for the subdivision. He continued
and stated the request is to adjust the design of the sidewalk at the park in Sunrise Acres. Mayor
Gubler explained the developer's desire is to have an asphalt walking path loop around the inside
of the park and replace the concrete sidewalk on the perimeter bordering the two roads. Mayor
Gubler stated the City is responsible for maintaining anything in the public right-of-way and his
concern with the asphalt is maintenance. He continued and stated if the asphalt walking path is
on private property, he does not have any concerns. However, he would request the ADA access
from the road to the walking path, as well as to the parking lot, be concrete. Director Prouse
agreed and requested additions be made to the improvement drawings prior to it being added as
an amended exhibit to the annexation agreement. He continued and requested the agreement
contain an attachment of the roadway cross section depicting the drainage swale construction
specifications, which are captured within City Specifications SD-100. He then requested to have
more details regarding the type of trees that will be planted in the park right-of-way to confirm
they are adhering to the Community Forestry chapter of the Iona City Code.
Mayor Gubler asked Attorney Rawlings if a Variance is required since this is dealing with
private property. Attorney Rawlings confirmed a Variance is required per the sidewalk
requirement in the Iona Subdivision Ordinance. Mayor Gubler understood and stated the City
will not be responsible for maintaining the asphalt walking path. However, they will maintain the
concrete ADA approaches. Developer Curtis Johnson agreed to maintain the walking path.
Mayor Gubler asked the public if anyone was in favor of or opposed to this application. No
response. Mayor Gubler then closed the public hearing portion of this agenda item.
Attorney Rawlings stated the Variance would be necessary if the City wanted to relieve the
developer of the sidewalk requirement as stated in Iona City Code § 10-1-2. The maintenance
and liability of the walking path would be addressed in the amended Annexation Agreement.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
Variance for Curtis Johnson to remove the requirement to have a concrete sidewalk around the
submitted parcel, in conjunction, the Annexation Agreement be edited to indemnify the City of
maintaining the walking path on the parcel that will be made of asphalt, also keeping the apron to
the walking path as concrete. Council Member Wadsworth seconded the motion. A roll call vote
was taken:
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IONA CITY COUNCIL REGULAR MEETING—DECEMBER 21, 2021
Council President Geray: YES Council Member Wadsworth: YES
Council Member Thompson: YES Council Member McNamara: YES
Amendment of Annexation Agreement for the Sunrise Acres Subdivision — Mayor Gubler
stated this was just discussed and included in the previous motion. Attorney Rawlings stated if
the Council agrees, he can move forward to work with Director Prouse in drafting the amended
agreement based on the City's recommendations as discussed with the previous agenda item.
Mayor Gubler and all Council Members agreed.
Discussion of Harvest Cove Subdivision —Mayor Gubler stated there were some questions that
arose from the engineer working on the Harvest Cove Subdivision. He stated this is just a
discussion, but invited those individuals to the podium.
Steve Ellsworth of Ellsworth & Associates, 253 1st Street approached the podium and stated last
month they received a conditional approval on the Preliminary Plat for the Harvest Cove
Subdivision. He brought an updated plat to verify if it would meet all of the conditions as
required by the Council last month. Mr. Ellsworth showed the Council a proposed plat and
discussed their previous concerns of needing a secondary access and including the "flag" portion
of the lot in the plat. Attorney Rawlings clarified this agenda item is not for the Council to make
any decisions or give approval, due to the fact that no application has been received and no
public notices have been sent. He continued and stated this discussion is just for clarification on
the conditions that were previously set. Everyone agreed and discussion continued regarding the
conditions of access and including the "flag" portion of the lot. Mayor Gubler stated he thinks
the proposed plat does meet the conditions. Clerk West reiterated this is just a discussion and an
application will need to be submitted for the Final Plat and the Public Hearing process will need
to be followed before any approval can be given. Mr. Ellsworth began asking questions
pertaining to size of easements, etc. Attorney Rawlings stated the Council has answered the
questions regarding the conditions placed on the Preliminary Plat's approval and advised the
developer to work with Director Prouse and the City Engineer on other specifications for the
Final Plat. Mayor Gubler agreed.
Discussion of Emergency Preparedness Committee — Mayor Gubler stated he is creating an
Iona Emergency Preparedness Committee. He explained the intent is to identify things we can do
in our community that are not currently being taken care of by other entities. He continued and
stated his main concern is an emergency that stops us from being able to access water. He
discussed ideas the committee can do to aid in various types of emergency situations. Mayor
Gubler stated he will sit on this committee as a representative of the City. He continued and
stated he wanted to get the City Council's blessing before moving forward. Council President
Geray stated conceptually he likes the idea and believes there are a lot of resources and talent
among the residents of Iona to do great things.
Approval of 2022 City Council Meeting Dates —Clerk West stated the proposed City Council
Meetings will continue to be held on the third Tuesdays, with the exception of May, June and
September. The third Tuesday in May is an election day for the school district. June and
September are the months of the Association of Idaho Cities (AIC) Conferences. Council
Member Thompson stated he will be on vacation for the proposed January meeting and asked if
he could be sworn in at the February meeting instead. Mayor Gubler confirmed.
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IONA CITY COUNCIL REGULAR MEETING—DECEMBER 21, 2021
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the 2022
City Council Meeting Dates as provided. Council Member Thompson seconded the motion. All
in favor. Motion carried.
STAFF REPORTS:
Director Prouse stated there was an invoice that was paid in November for Metroquip that was
listed as "street sweeper parts". He wanted to clarify this charge was for "snow plow parts".
Clerk West stated she would get it changed. He continued and stated nothing else to report.
Clerk West updated the Council on the previously approved subdivision, Elim Estates. She stated
the lots have been sold to Hamlet Homes out of Utah and they are planning to start building
homes in March.
Council President Geray, Council Member Wadsworth and Council Member McNamara all
stated nothing to report.
Council Member Thompson thanked Clerk West for organizing the City Christmas Dinner and
said it was done very well.
Deputy Williams introduced Deputy Randall as the Bonneville County Sheriff's Office deputy
that will be assigned to the City of Iona as of January 1, 2022. Deputy Williams stated the
specialties he has are needed more as the population grows and it has created a lot of extra hours
for him. He continued and stated this month has been very busy and he has tried hard to educate
and warn people against parking on the street during the winter months. He stated he has tagged
120 vehicles in the last 3 weeks to get them off the road. Deputy Williams stated calls for service
have had a slight increase and there have not been any recent dramatic calls. Council President
Geray commended the approach Deputy Williams has taken with law enforcement in Iona and
suggested making the transition as transparent as possible. Clerk West stated she has all of the
new contact information and will distribute if necessary. Mayor Gubler stated he wants all
communication to go through him, or as a backup, Council President Geray who will be assigned
Law Enforcement as a collateral Council assignment.
Mayor Gubler stated the City will begin holding employee meetings monthly again starting in
January. He continued and stated it is a good opportunity for multiple departments to
communicate and collaborate their efforts. Mayor Gubler also stated there is a county library
committee that had an agreement with the City of Idaho Falls and the City of Iona. He continued
and stated the agreements will expire this year and we will not need to renew our agreement
since we have an existing agreement with the City of Idaho Falls Library. He then stated if
anything negative happens with the agreement, the City may need to help supplement costs.
Council President Geray asked if we had any data on usage of the library in the City Building.
Mayor Gubler and Clerk West both confirmed the Iona Library is well used. Clerk West stated
the current agreement does not expire until September, so if there are costs associated with the
library, it can be included in the FY2023 budget. Council President Geray encouraged the City to
be in involved in the discussion so we are not blindsided when the agreement expires.
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IONA CITY COUNCIL REGULAR MEETING—DECEMBER 21, 2021
Mayor Gubler also reported he has instructed the City Engineer to begin prioritizing the old town
Iona roads to be rebuilt through funds available from the Bonneville Metropolitan Planning
Organization (BMPO). Council President Geray stated the Council needs to begin prioritizing
various necessities and improvements that are needed throughout the City. He continued and
stated the City has been fiscally responsible and we need to begin putting money back into the
infrastructure. Mayor Gubler agreed. He also suggested holding town hall meetings to include
the public in the decisions on what projects get funded with the current surplus of funds. Council
President Geray agreed.
SUGGESTED AGENDA ITEMS: No response.
Meeting Adjourned at 8:14 p.m.
COUNCIL APPROVED: January 18, 2022
Dan ubler, ayor
ATTEST: neA/i
Keri West, City Clerk/Treasurer
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City of Iona Check Register-Iona Page: 1
Check Issue Dates:12/1/2021-12/31/2021 Jan 05,2022 03:21 PM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number Payee Description GLAccount Amount
12/21 12/07/2021 18839 AMERICAN CONSTRUCTION SUPPLY&REN Blue Marking Paint 514710 82.73
12/21 12/07/2021 18840 BAILEY JONES Refund Water Overpayment 011075 30.03
12/21 12/07/2021 18841 BONNEVILLE CO.SOLID WASTE County Dump refuse 104711 91.10
12/21 12/07/2021 18842 CHASE SAXTON REFUND WATER OVERPAYMEN 011075 29.40
12/21 12/07/2021 18843 CITY OF IONA City water usage/bill 104711 539.00
12/21 12/07/2021 18844 IDAHO TRAFFIC SAFETY,INC. No Parking&Bike Lane Signs 104690 747.00
12/21 12/07/2021 18845 KONEXUS Public Alerting Service 104750 850.00
12/21 12/07/2021 18846 MOUNTAIN WEST RENTALS-IF Lift Rental for Christmas Lights 104770 1,174.70
12/21 12/07/2021 18847 NAPAAUTO PARTS Battery for Sterling Dump Truck 514710 265.47
12/21 12/07/2021 18848 PACIFIC STEEL-IDAHO FALLS Steel Shop Supplies 104711 118.59
12/21 12/07/2021 18849 PREMIER PAVING ASPHALT REPAIRS-Main &Roc 104713 175.00
12/21 12/07/2021 18850 PSI ENVIRONMENTAL Dumpster-3548 N.Main 514710 118.58
12/21 12/07/2021 18851 IDAHO BUREAU OF OCCUPATIONAL LICENS Bryce Stucki-Drinking Water Dist 514165 70.00
12/21 12/09/2021 18852 C-A-L-RANCH STORES Boots 104711 189.98
12/21 12/09/2021 18853 CASELLE,INC. Software Assurance annual fee 104150 5,130.00
12/21 12/09/2021 18854 HK CONTRACTORS,INC. Main Street Landscape Rock 104713 464.32
12/21 12/09/2021 18855 MCCi,LLC LF Project Management-Laserfich 514150 4,905.01
12/21 12/09/2021 18856 NETBACK,LLC Data Backup 5GB 104150 75.00
12/21 12/09/2021 18857 PC PLUS Scanner Cable&Service 514150 124.45
12/21 12/09/2021 18858 POST REGISTER PH-Variance Sunrise Acres Park 104155 247.72
12/21 12/14/2021 18860 ALLEN ELDRIDGE Building inspections 104720 1,500.00
12/21 12/14/2021 18861 GREG MCBRIDE Mechanical &Plumbing Inspectio 104720 1,539.88
12/21 12/14/2021 18862 HOLIDAY INN&SUITES CITY CHRISTMAS DINNER 2021 104770 1,510.00
12/21 12/15/2021 18863 CHEMSEARCH Contract Water Treatment Progra 514710 210.29
12/21 12/15/2021 18864 H.D.FOWLER CO. Hydrant Parts 514710 804.32
12/21 12/15/2021 18865 INTERMOUNTAIN GAS CO. Natural gas-heating 104175 766.65
12/21 12/15/2021 18866 NAPAAUTO PARTS GMC Pickup Belt Tensioner 514710 276.08
12/21 12/15/2021 18867 SERMON SERVICE&ELECTRIC Shop&Mower Shed Furnace Mai 104711 486.50
12/21 12/15/2021 18868 TATE'S SERVICES Waterline Repair 514710 500.00
12/21 12/15/2021 18869 THE DEVELOPMENT COMPANY Water Bond Project-Admin./Legal 514820 14,000.00
12/21 12/15/2021 18870 VERIZON WIRELESS Cell phones-Randy 104955 255.59
12/21 12/15/2021 18871 WESTERN RECYCLING-CURBSIDE Recycling bin 104150 51.00
12/21 12/15/2021 18872 OMEGA RAIL MANAGEMENT,INC. Buried Water pipeline under track 514710 316.89
12/21 12/21/2021 18873 BLACKFOOT COMMUNICATIONS TELEPHONE 514150 173.28
12/21 12/21/2021 18874 BO YOUNG REFUND WATER OVERPAYMEN 011075 121.71
12/21 12/21/2021 18875 DIGLINE,INC. Utility Locator Monthly Fee 514710 52.78
12/21 12/21/2021 18876 FORSGREN ASSOCIATES,INC. Harvest Cove Eval&BMPO Mtg 514180 820.00
12/21 12/21/2021 18877 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. Hours in Excess of Mo.retainer 104160 882.00
12/21 12/21/2021 18878 HOME DEPOT CREDIT SERVICES Diamond Blade&Shop Stock 514710 1,183.54
12/21 12/21/2021 18879 PORTER'S OFFICE PRODUCTS Toner&Office Supplies 104150 751.77
12/21 12/21/2021 18880 ROCKY MTN.POWER Street Lights 104713 272.99
12/21 12/22/2021 18881 ROCKY MTN.POWER Shop 104175 3,494.70
Grand Totals: 45,398.05
Summary by General Ledger Account Number
GLAccount Debit Credit Proof
01-1075 181.14 .00 181.14
01-2010 .00 181.14- 181.14-
10-2010 .00 19,897.42- 19,897.42-
M=Manual Check,V=Void Check
City of lona Check Register-lona Page: 2
Check Issue Dates:12/1/2021-12/31/2021 Jan 05,2022 03:21PM
GL Account Debit Credit Proof
10-41-50 5,770.44 .00 5,770.44
10-41-55 247.72 .00 247.72
10-41-60 774.00 .00 774.00
10-41-63 574.00 .00 574.00
10-41-75 739.59 .00 739.59
10-46-90 747.00 .00 747.00
10-47-11 2,581.39 .00 2,581.39
10-47-12 426.57 .00 426.57
10-47-13 1,962.15 .00 1,962.15
10-47-20 3,081.27 .00 3,081.27
10-47-50 850.00 .00 850.00
10-47-70 1,952.90 .00 1,952.90
10-48-20 149.00 .00 149.00
10-49-55 41.39 .00 41.39
51-2010 .00 25,319.49- 25,319.49-
51-41-50 5,571.49 .00 5,571.49
51-41-60 108.00 .00 108.00
51-41-65 70.00 .00 70.00
51-41-75 2,430.60 .00 2,430.60
51-41-80 246.00 .00 246.00
51-47-10 2,893.40 .00 2,893.40
51-48-20 14,000.00 .00 14,000.00
Grand Totals: 45,398.05 45,398.05- .00
Dated: v 4tO'1/ /' Z 7-CL,
Mayor:
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City Council:
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A..J t a -----
Report Criteria:
Report type: Summary
M=Manual Check,V=Void Check