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Home My Public Portal About2019071523_PC MINUTES.pdfPLANNING COMMISSION Demery Bishop Ron Bossick Marianne Bramble Tina Gann Charles Matlock David McNaughton Alan Robertson Planning Commission Meeting MINUTES July 15, 2019 CITY MANAGER Shawn Gillen COMMUNITY DEVELOPMENT DIRECTOR George Shaw CITY ATTORNEY Edward M. Hughes Chair Bishop called the July 15, 2019, Tybee Island Planning Commission meeting to order. Commissioners present were Marianne Bramble, David McNaughton, Alan Robertson, Charles Matlock and Tina Gann. Ron Bossick was absent. Consideration of Minutes: Chair Bishop asked for consideration of the June 17, 2019, meeting minutes. Commissioner Robertson made a motion to approve. Tina Gann seconded. The vote to approve was unanimous. Disclosures/Recusals: Chair Bishop asked if there were any disclosures or recusals. Commissioner Bramble disclosed she has a grandchild that attends the Maritime Academy and that would not prevent her from making a fair decision on this item. Old Business: Chair Demery Bishop asked if there was any old business. Commissioner Robertson asked if the discussion last month on short-term vacation rental licenses was finished or does it need to be discussed more. Chair Bishop stated that this body does not need to continue that Item. New Business: Site Plan approval/Special review: modular building added to the lot — 714 Lovell Avenue — Zone R-2 — 40005-19001— Tybee Island Charter School dba Tybee Island Maritime Academy. George Shaw approached the Planning Commission and stated the Tybee Island Maritime Academy wants to add a four classroom modular building. The applicant did not submit a site plan with the packet. Perb Fortner, CFO of the Tybee Island Maritime Academy and the applicant, told him that was not required the last time they did an expansion. George Shaw stated he spoke to the City Manager Shawn Gillen about that and he asked him to please put this on the agenda because there is a time constraint to get them built. There is also a letter we gave you tonight that did not make it in the packet from The City Engineer Downer Davis, who did review what was in the packet. Staff cannot recommend approval because it is not a complete application. Commissioner Robertson stated in the instance of their urgency to get started before this school year he would like to hear from the petitioner. Commissioner Matlock stated this packet should have been done right, the process is not complete. Chair Bishop stated he would like to hear from the petitioner. Perb Fortner approached the Planning Commission and stated he is the CFO for the Tybee Island Maritime Academy and he lives at 1 Beachwood Court, Tybee Island. Perb Fortner stated they have come here with an incomplete package to not spend the Governments money until we know that there is an end. He stated they are trying to get the modular classrooms installed and available for use by the first of the year. He also stated they would only need four parking spaces for the new building. Carolyn Jurick, who is a Chairman for the Tybee Island Maritime Academy, approached the Planning Commission and stated that the building will be raised and they are a locally approved Charter school and this year there are 296 kids enrolled. These classrooms are needed to accommodate our growing school. Peter Ulrich, who is the principal for the Tybee Island Maritime Academy, approached the Planning Commission and stated that they want to add "Maker" space to enervate and create and a "Coding" class that would be with robots. This would connect them with the maritime industries and also stem (Science, Technology, Engineering, Math) and steam (Science, Technology, Engineering, Art, Math) opportunities. Jason Ball approached the Planning Commission and stated he is the engineer for this project and the drainage and parking will be handled the same way the other buildings on the property were done. He also stated that they will provide a survey and drainage plans when they finish them. Commissioner McNaughton asked which square footage is the correct one that they are proposing. In addition, can the dumpster be moved out of the City Right of way? Perb Fortner stated the correct one is 4,500 square feet. Moreover, they will look at moving the dumpster. Commissioner Bramble asked if they could get the Drainage plan done and added to the packet before the City Council meeting in August. Perb Fortner stated yes they could. Karen Gilbert who lives at 113 Jones Avenue approached the Planning Commission and asked if there were any trees where this building will be going and stated that they should have submitted a complete packet for this submittal. Jason Ball approached the Planning Commission and stated they will have the mitigation of the trees on the survey they submit. Jason Ball approached the Planning Commission and stated he would have the drainage plan and survey done by Monday July 22, 2019 for the packet. Commissioner McNaughton made a motion to continue to July 23, 2019 at 8:00am with a complete packet. Commissioner Gann seconded. The vote to continue to special meeting was unanimous. Discussion only: Chanting R2 minimum lot size to 9,000 square feet. George Shaw approached the Planning Commission and stated this is a continuation from the last meeting. The 9,000 square feet came up at our workshop. Currently the R-2 minimum lot size is 4,500 square feet for a single-family dwelling and 6,750 square feet for a two family dwelling. Commissioner McNaughton made a motion to recommend City Council increase the minimum lot size on the R-2 zone to 9,000 square feet for two family dwellings. Commissioner Robertson seconded. The vote was four to one. Motion carries. Increasing variance application fee. Commissioner McNaughton made a motion to recommend City Council increase the variance application fee to $1,000.00 for both residential and commercial. Alternatively, raise the variance application fee to 500.00 for residential and commercial and adopt as a model the Valdosta variance application. Commissioner Bramble stated she would have to read the Valdosta application before she could even vote on it. Commissioner McNaughton stated he would like to continue this to another meeting and send everyone a copy of the Valdosta application. Meeting adjourned 8:30pm. Lisa L. Schaaf PLANNING COMMISSION Demery Bishop Ron Bossick Marianne Bramble Tina Gann Charles Matlock David McNaughton Alan Robertson CITY MANAGER Shawn Gillen COMMUNITY DEVELOPMENT DIRECTOR George Shaw Continuation of the July 15, 2019 meeting Planning Commission Meeting MINUTES July 23, 2019 CITY ATTORNEY Edward M. Hughes Chair Bishop called the July 23, 2019, Tybee Island Planning Commission meeting to order. Commissioners present were David McNaughton, Alan Robertson, Charles Matlock and Tina Gann. Ron Bossick and Marianne Bramble were absent. Old Business: Site Plan approval/Special review: modular building added to the lot — 714 Lovell Avenue — Zone R-2 — 40005-19001— Tybee Island Charter School dba Tybee Island Maritime Academy. George Shaw approached the Planning Commission and stated the Tybee Island Maritime Academy has submitted a survey and drainage for 714 Lovell Avenue since the July 15, 2019 meeting. The City Engineer also has submitted his comments for some simple fixes on the drainage. George Shaw stated staff does not recommend approval because the submittal is still incomplete. Commissioner Matlock asked if a variance is required for parking. George Shaw stated yes it could need a variance; it is on - street parking. Jimmy Williams who lives at 705 Lovell Avenue approached the Planning Commission and stated he would like to address a few issues. Dumpsters should have an enclosure. In addition, has the school's charter been changed because the amount of students has increase. Also, during drop off and pick up times now is there a safety issue? Moreover, drainage run-off should be only on their own property and not out to the street. In addition, what are the setbacks for that property as it is zoned R-2. George Shaw stated the ordinance is unclear on a non-residential use within the residential zone. Hope Barton, who lives at 702 Lovell Avenue, approached the Planning Commission and stated she has concerns about distracted drivers and she thinks there should be police posted during drop off and pick up times. In addition, drainage is a concern on that street. Deb Barreiro, who lives at 104 Seventh Street, approached the Planning Commission and stated the survey provided has the wrong address. In addition, would the addition of an additional principal structure require a variance? George Shaw stated because of the school use he would say no but he can check with the City Attorney. Deb Barreiro also stated, there needs to be school zone signs on Lovell. In addition, when can we know if they need a variance or not. George Shaw stated he would have to find that out. Carolyn Jurick approached the Planning Commission and stated we will fix all safety concerns and we use the church for overflow parking. Jason Ball approached the Planning Commission and stated they do have one 24 -inch Live Oak that would need to be taken out and mitigation will be done. On the parking, we want use the least impervious surface as possible. He also stated if a variance were needed, they would get it. David McNaughton made a motion to forward to City Council with these conditions addressed: all variances required for setbacks, parking and drainage are satisfied. Commissioner Matlock seconded. The vote was unanimous. Meeting adjourned 9:30am. Lisa L. Schaaf