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HomeMy Public PortalAbout1961_06_12 353 MI PUBLIC HEARING , JUNE 5, 1961 A duly advertised Public Hearing on the proposed Budget for the Town of Leesburg, in Virginia , for the Fiscal Year 1962 was called to order. by the Mayor, George J. Babson, at 6:30 P. M. EDT. There were present: Emerson H. James, Colonel George Iaacs, Hunter M. Leach, John W. Pumphrey and Austin J. Wright, Councilmen. In the absence of the Recorder, Mr. Pumphrey was appointed Recorder pro-tem. No citizen appearing either in favor or against the said proposed Budget, the meeting was adjourned. Mayor. 7\1 REGULAR MEETING, JUNE 12, 1961 `z A regular meeting of the Council for the Town of Leesburg, in Virginia, was called to order by George J. Babson, Mayor, at 7 :03 P. M. EDT. There were present : C. Meloy Fishback, George E. Isaacs, Hunter M. Leach, John W. Pumphrey and Austin J. Wright , Councilmen. The minutes of the meeting held April 29 were approved as written and read. The minutes of the Public Hearing held June 5 were approved as Written and read. Council recessed at 7 :06. Councilman James arrived at the meeting at 7:07. Council resumed session at 10:13. Upon motion of Mr. Pumphrey, seconded by Mr. James, the following resolution was unanimously adopted: BE IT RESOLVED, that the office of the Director of Planning and Zoning is hereby created and that the duties of this office shall include those of the Zoning Administrator and Building . Inspector at a sale ry of S4,080.00--per year ; and, BE IT FURTHER RESOLVED, that Sybil W. Wanner be, and she • hereby is, appointed as Director of Planning and Zoning; and, • BE IT FURTHER RESOLVED, that the effective date ' of this resolution shall be July 1, 1961 . Upon motion of Mr. Leach, seconded by Mr. Fishoack , the following resolution was unanimously adopted: • BE IT RESOLVED, by the Council for the Town of Leesburg, in Virginia , that Sybil W. Wanner is hereby 'appointed, with the IIMayor ' s concurrence , as his Executive Assistant, to whom may • be delegated such authority as he may designate ; and, BE IT FURTHER RSOLV ED, •that this resolution shall become • effective upon adoption. 399 • Upon motion of Mr . Leach, seconded by Mr. Wright , the following resolution was unanimously adopted: WHEREAS, the Town of Leesburg, in Virginia , is the holder of a certain completion bond secured by Deed of Trust executed by Leonard W. Parker and Helen A. Parker, his wife , and record- ed in the Clerk ' s. Office of the Circuit Court for Loudoun County, Virginia , in Deed Book 391, at Page 338; and, WHEREAS, the said Leonard W. Parker has contracted to sell a small portion of said la nd , namely; 13,591 square feet of land, more or less , as shown on a certain plat and survey of Robert K. Wilson, dated May 3, 1961, a copy of which is attached hereto and made a part hereof by reference; and, WHEREAS, the net proceeds from said sale will be applied to reduce the indebtedness of li ens prior to the deed of trust of the Town of Leesburg, in Virginia , and enhance tie security of said Town' s completion bond ; and , WHEREAS, all physical improvements required by the Zoning and Subdivision Ordinance of the Town of Leesburg have been • complied with in regard to the land being sold to The Chesapeake and Potomac Telephone Company of Virginia; and, WHEREAS, the said Leonard W. . Parker and Helen A. Parker have requested a release of the Lien of said deed of trust ; NUN , THEREFORE, BE IT RESOLVED, that the Mayor and Reca' der of said Town be authorized to authenticate a deed of partial release in a form approved by the attorney for the Town, so that the lien of the said completion bond may be released 14:serer as it affects the aforesaid small parcel of land. Upon motion of Mr. Leach, seconded by Mr . Pumphrey , the following resolution was unanimously adopted: WHEREAS, Charles T. Brosius, Trustee , has agreed to install an eight inch water line in Fort Evans road, in the Town of Lees- burg, for a dist:n ce of approximately 1180 feet, from Virgn is State Route • No., 7, in Virginia State Route No. 773, and one fire hydrant, and Day the full costs for instil ling same which are to become the property of the Town upon installation and ac- ceptance by it and the said Town of Leesburg has agred to re- imburse the said Charles T. Brosius for F42800.00 of the costs of installing same , which amount the Town agrees to pay from water sold to new users through and from the said water line, except for present users and any extension thereof, by paying the said Brosius from the first revenues collected from the sale of said water from connections with said line of approxi- mately 1180 feet, exdluding present users, until said Brosius is reimbursed to the extent of $2800.00 without interest . NON ,TEEERFORE, BE IT RESOLVED; by the Council of the Town of Leesburg, in Virginia, that the Town agrees to permit the said Charles T. Brosius, Trustee , to install said water line and one fire hydrant at his cost and expense, and the Town agrees to reimburse him for $2800.00 of the expense of installing same, which amount shall be pid by the Town as it collects revenue for water sold from new connections with said line of approximately 1180 feet, excluding present users and any extension of the main trunk line of said water line , until said Brosius is re - imbursed to the extent of $2800.00 of the cost of installing said water line and fire hydrant, and the Town shall not be required to make remittance of payments to said Brosius until it collects $500 .00 due him pursuant to this resolution; ; and the Town shall not be liable for any interest on any amount advanced by the said Brosius for installing said water line '. and fire hydrant; and said water line and fire hydrant shall 3.9'5 be installed under the supervision of- the Town in accordance with the Town specifications ; and said water line and fire hydrant shall become the property of the Town upon installation and acceptance by the Town; and the Toren shall have the right to anticipate payment of the said ` 2800.00 or any part thereof before the same becomes due under the terms of this resolution; and an agreement carrying into effect this resolution having been presented andtheadotocthe Council, the same is approved ' and the Mayor is authorized to sign for the Town the said agree - ment, the original of which is directed to be filed will the minutes of this meeting; and the Recorder is authorized and directed to attest said agreement and deliver a copy thereof to the said Brosius. /• r Cr?. Q Q • •••1 • • • 1 396* --T Upon motion of Mr. Leach, seconded by Mr. Fishback , the following resolution was unanimously adopted: BE IT Rr.SOLVED, by the Council for the Tom= of Leesburg, - in Virginia, that the Town Attorneybbe, acid hei ishhereby autho- rized to notify the firm of Reed, Hoyt, Washburn and McCarthy, Attorneys at Law, New York, New York, to prepare as expeditiously as possible, the necessary resolutions for the issuance of non- interest bearing bonds payanle to G. Shirley Myers and E. Frank Myers III, in the total sum of Nine Thousand Eighty Dollars ($9,080.00) , payable four (4) , Five (5) , six (6) , seven (7) '+ and eight (8) years after the date of the conveyance of the Myers Dry Mill water line, and to be issued by the Townof Leesburg in payment for said water line as per agreem at; and, BE Tf FURTHER RESOLVED, that said aforementioned attorneys furnish an opinion as to the legal ity thereof. Upon motion of Mr. Leach , seconded by Mr. Janes, the follow- ing resolution was unanimously adopted: BE IT RESOLVED, by the Council for the Town of Leesburg, in Virginia, that landowners fronting on Route No. 7 or east Fayette Street and Parker Road, not parties to the original contract cited below, and who desire to hook on the sewer lines, pay Two Dollars and Thirty Cents ($2.30) per front foot, in compliance with Page 4, Paragraph (2) , Page 8, Paragraph (11) , and Page 8, Paragraph (12) of the contract known as "Agreement between the Town of Leesburg and Property Owners on Route No. 7, et al ;" and, ' BE IT FURTHER RESOLVED, tha t current connection fees shall apply; and, BE IT FURTHER RESOLVED, that a copy of the said contract shall ' be inserted on the pages of the Minute Book of the Town of Leesburg, in Virginia . • d • 0 • - 3SI Jj N Cf: s•—• • • • • r • r- - t.j . frt....Ara 1/44 . Upon motion of Mr. Leach, seconded by Mr. Fishback , the following resolution was unanimously adopted: BE IT RESOLVED by the Copncil for the Townof Leesburg, in Virginia, that the voting place for the election or Town officials be , and the same shall be held at the Loudoun County Office Building, and thereafter until changed, in compliance with Section 24-171 of the Code of Virginia . ✓ r— Upon motion of Mr. Leach, seconded by Mr. Isaacs, the following resolution was unanimously adopted: BE IT ORDAINED, by the Council of the. Town of Lee sburg that the ordinance adopted by the Council on September 1, 1937 , and recorded on Page 75 of the then current Minute Book, be -, • amended by deleting the five words of the second paragraph "and countersigned by the Mayor, " and causing this paragraph to read as follows : "BE IT FURTHER ORDAINED, that all chwcks drawn against any account of the 'Town of Leesburg ' shall be signed by the Treasurer of said town; " and, BE IT FURTHER ORDAINED, that this amendment shall be • /effective from date of adoption by the Council : and , BE IT FURTHER (3t DAINED, that the Reca'der send certified copies of both the original ordinance and of this amending ordinam ce to the Loudoun end Peoples National Banks of this Town. Upon motion of Mr. Isaacs, seconded by Mr. Leach, the following resolution was unanimously adopted: BE IT ORDAINED, by the Council of the Town of Leesburg, that the following sums of money, or as much thereof as may be authorized by law, or as may be needed or deemed neces- sary to defray all expenses and liabilities of the Town of Leesburg, be and the sane are hereby appropriated for the corporate purposes and objects of said Town, herein specified for the fiscal year beginning July 1 , 1961 and ending June 30, • 1962. SUMMARY OF Pt OPOSED BUDGET FOR FISCAL 1962 PART I - GENERAL FUND Estimated Cash on - ai?d June 30, 1961 7,000.00 Estimated Revenues for Fiscal 1'962 105,000200 AVAILABLE FOR APPROPRIATION 112,000.00 PROPOSED APPROPRIATIONS 1. ADMINISTRATION 25,703:00; 2. Protection of Persons and Property 25,350.00 3. Streets, Sidewalks and Sanitation 39,600 .00 4 . Capital Outlays 1,000 .00 5. Debt Service 5,075.00 RESERVE FOR FURTHER APPROPRIATIONS AND CASH 17,272.00 '- TOTAL APPROPRIATIONS AND RESERVE _ 112,000 .00 PART II - UTILITY FUND Estimated Cash on Hand June 30, 1961 15,000.00 -Estimated Revenues for Fiscal 1962 55,000 .00 Estimated Reimbursement under FAA Contract 45,000 .00 AUAILBLE FOR APPROPRIATION 115 ,000 .00 3.9:9 PROPOSED APPROPRIATIONS 1. AdMihistratioh 5,140 .00 2. Operation and Maintenance 20,000 .00 3. Capital Outlays M000.00 4 . Debt Service 20, 150 .00 UNAPPROPRIATED RESERVE, CASH AND INVESTMENTS 62,710.00 TOTAL APPROPRIATIONS IND RESERVE 115, 000 .00 ' SEE INSERT Upon motion of Mr. Isaacs, seconded by Mr . Janes, the \ following Ordinance was adopted on a shoe of hands: The following Councilmen voted for : C. Meloy Fishback CA • George E. Isaacs Cf: Ct) Emerson H. James Hunter M. Leach et John W. Pumphrey ,e-. Austin J. Wright • The following. Councilmen voted against: NONE BE IT ORDAINED, by the Council for the Town of Leesburg, that Section ( 1) of the TAX LEVY ORDINAT CE, adopted on June a,- 4 CA7) 2U, 1960, be, and the same shall hereby be amended to read as v follows: ' (1) On all taxable real estate and tangible per- sonal property, including the tangible personal property_ separately classified by Sections 58-829.1; 58-829 .2 and 58-829.3 of the Code of Virginia, there shall be a tax of Eighty Five Cents ($0.85) on every One Hundred Dollars ($100.00) of the assessed value , -. thereof. Upon motion of Mr. Isaacs, seconded by Mr. James, the following resolution was unanimously adopted: BE IT RESOLVED, by the Council of the Town of Leesburg, in Virginia, that the Auditor-Treasurer be , and he is hereby authorized and directed to transfer the balance of $2,035.56 now in "Protection of Persons and Property"-Fire Department, to "Protection of Persons and Property"-Police Department, and distribute as follows: • . Motor Vehicle Supplies • $ 706.95 Uniforms and Equipment 571.35 • Salary 244 .04 Miscellaneous 513. 22 • $2035.56 Upon motion of Mr. Isaacs, seconded by Mr . Pumphrey , the following resolution was, unanimously adopted: BE IT RESOLVED, by the Council of the Town of Leesburg, in Virginia , that the Auditor-Treasurer be, and he is hereby authorized and directed to _ transfer the sum of $100 .00 from the Unappropriated Surplus of the General Fund to Administration: - Planning and Zoning - Other: 40-0 • Upon motion of Mr. Isaacs, seconded by Mr . Fishback , the following resolution was unanimously adopted: BE IT RESOLED, by the Council of the Town of Leesburg, in Virginia, that the Auditor-Treasurer be, and he is hereby authorized and directed to transfer the sum of $100 .00 from the Unappropriated Surplus of the General Fund to the Street Department under the heading of"Mower. " Upon motion of Mr. Isaacs, seconded by Mr. Leach , the following resolution was unanimously adopted: BE IT RESOB/ ED, by the Council of the Town of Leesburg, in Virginia , that the Auditor-Treasurer be, and he is hereby authorized to transfer the sum of 82, 244 . 56 from Utility Fund : Operation and Maintenance, heading "Painting Tank" to Utility Fund: Operation and Maintenance and distribute as follows : General Supplies 82023.25 Telephone 146 . 47 Miscellaneous 174.84 • $2, 241 .56 There being no further business to come before the meeting, upon motion of Mr. Isaacs, seconded by Mr. James, the meeting adjourned at 10:44 P . M. Mayor INSERT PROPOSED APPROPRIATIONS 1962 BUDGET PART I - GENERAL FUND 1. Administration • (A) Appropriated 75% from General Fund, 25% Utility Fund Personal Services Council 900.00 Recorder 200.00 Mayor 400.00 Attorney 1200.00 Janitor 600.00 Cashier 2700.00 Treasurer 4463.00 Special Legal Payments 500.00 75% 10963.00 8223.00 Other Services and Supplies Insurance Social Security Independent Audit Advertising and Printing Telephone Stationery and Supplies Electricity • Fuel Oil Repairs and Equipment • Auto Tags Miscellaneous 25% 9600.00 7200.00 (B) Appropriated from General Fund Only • Planning and Zoning Personal Services 4080.00 Other Services and Supplies 300.00 4380.00 Education H' 1/3 Bank Stock Tax •4,300.00 403 Administration of Justice Persona; Services 1000.00 Other Service and Suppp�lies 600.00 1600.00 TOTAL ADMINISTRATION - GENERAL FUND 25703.00 2. PROTECTION OF PERSONS AND PROPERTY (A) Police Department . Personal Services 1 Police Sefgeant © $4200.00 4 Police Officers m $3600.00 18600.00 • Other Services and Supplies Motor Vehicle and Radio Rental, Operation and Maintenance 3000.00 Uniform A11oiiances 750.00 Miscellaneous•.6upplies and Equipment 500.00 22650.00 N M (B) Fire Department M Personal Services 500.00 d G TOTAL - PROTECTIONIOEi:RERSONSDAND';PROPERTY 23350.00 3. STREETS, SIDEWALKS AND SANITATION Personal Services 1 ® $4200.00 1 Q 3240 2 @ $2700.00 • Day Labor -, 2002.00 14,840.00 Other Services and Supplies Sanitation Contract 14,850.00 Street Lighting _ 5,000.00 Street and Sidewalk Materials 2,500.00 .Motor Vehicle Operation and Maintenai ce 1,000.00 Other Supplies and Repairs 1,000.00 Miscellaneous 350.00 TOTAL - STREETS, SIDEWALKS AND SANITATION 39,540.00 4. CAPITAL OUTLAYS Buick Street and Signs 1,000.00 5. DEBT SERVICE 5,075.00 PROPOSED APPROPRIATIONS FROM GENERAL FUND 94,688.00 • PART II - UTILITY FUND 1. ADMINISTRATION - TO -GENERAL FUND Personal Services 2,740.00 Other Services and Supplies 2,400.00 TOTAL ADMINISTRATION 5,ilio.00 2. OPERATION AND MAINTENANCE Personal Services 1 ® 4500 1 © 324o 7,740.o0 Other Services and Supplies Electricity • 1,400.00 Telephone 250.00 Fuel 500.00 Motor Vehicle Supplies and Maintenance 300.00 General Supplies and Repair 2,000.00 Street Repairs 1,200.00 To Paint Water Tank 6,500.00 Miscellaneous 350.00 12,200.00 TOTAL OPERATION AND MAINTENANCE 19,940.00 40,4 3. CM' ITAL OUTLAYS Clay Road Liability 2,000.00 Completion of Construction 5,000.00 TOTAL CAPITAL OUTLAYS 7,000.00 4. DEBT SERVICE Bond R@demption 5,000.00 Interest Payable 15,150.00 ' TOTAL DEBT SERVICE 20,150.00. PROPOSED APPROPRIATIONS FROM UTILITY FUND 52,230.00 Mayor REGULAR MEETING, JUNE $6, 1961 A regular meeting of the Town Council was called-to order by Hunter M. Leach; Mayor, at 7: 15 P. M. June 26, 1961 . There were present: C. Meloy Fishback, Colonel George E. Isaacs, Emerson H. James, John W. Pumphrey -and Austin J. Wright, Councilmen. • In the absence of the Recorder C . Meloy Fishback was appointed Recorder Pro-tem. The minutes of the June 12, 1961 meeting were approved as submitted. I/ Upon motion of Colonel Isaacs, seconded by Mr. James, the following resolution was unanimously approved: BE IT RESOLVED, by the Council of the Townof Leesburg, in Virginia, that the Auditor-Treasurer be, and he is hereby , authorized and directed to transfer the sum of Three Hundred Dollars ($300 .00) from the Unappropriated Surplus of the • .General Fund to "Administration: Other Services and Supplies, " to be distributed as follows: Miscellaneous $ 162.91 . Fuel Supplies 137.09 $ 300 .00 Council recessed at 7:45. Council reconvened at 9 :20. Upon motion of Mr. Fishback, seconded by Mr. James, the following resolution was unanimously adopted: BE IT RESOLVED, by the Council for the Town of Leesburg,' in Virginia, that the resolution relating to the vacation of Gibson Heights Subdivision, adopted April 10, 1961, be and the same is hereby rescinded in its entirety , and; BE IT FURTHER RESOLVED, that the recommendation of - the Planning Commission that Gibson Heights be vacated as they recommended, be and the same is not acce;t ed and approved; and, 405 BE IT FURTHER RESOLVED, that the said plat of the ` Gibson Heights Subdivision be, and the same shall hereby be vacated, with the exception of the fifty ( 50) foot Future Street; the fifteen ( 15 ) foot dedication for street purposes fronting on Route 698; also Lot Number One with the ten foot easement thereon, said vacation to be described by metes and bounds ; and, ' BE IT FURTHER RESOLVED, that the Town Attorneysubmit the • instrument of vacation to the Council for final approval and action thereon. Upon motion of Colonel Isaacs, seconded by Mr. Fishback, Mr. Pumphrey and Mr. James voting yes and Mr. Wright not voting, the following resolution was adopted: WHEREAS, Austin J. Wright has submitted his resignation Cq as a member of the Council for the effective date of June 30, Ot 1961 at midnight, due to his health; Ot BE IT RESOLVED by the Council that said resignation is accepd with regrets; and, �.r BE IT FURTHER RESOLVED by the Council that a vacancy has been created in the Council by said resignation, and the same is hereby declared, commencing at midnight June 30, 1961 and ending at midnight August 31, 1961. Upon motion of Mr. Wright, seconded by Mr. James, and unanimously approved, the Council meeting adjourned at 9:40 P. M. %� Mayor