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MAYOR CITY MANAGER Jason Buelterman Dr. Shawn Gillen CITY COUNCIL CLERK OF COUNCIL Barry Brown, Mayor Pro Tem Jan LeViner John Branigin Wanda Doyle CITY ATTORNEY Julie Livingston Edward M. Hughes Monty Parks CITY OF TYBEE ISLAND P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org A M E N D E D A G E N D A REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL October 24, 2019 at 7:00 PM Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM Executive Session Opening Ceremonies Call to Order Invocation: Rev June Johnson, All Saints Episcopal Church Pledge of Allegiance Recognitions and Proclamations 1. Swearing In Ceremony - Tybee Island Youth Council 2. Resolution: Tybee Island Youth Council - Highway 80 3. Employee of Quarter: Michael Bodine Consideration of the approval of the minutes of the meetings of the Tybee island City Council 4. Minutes - City Council Meeting, October 10, 2019 Consideration of Boards, Commissions and Committee Appointments Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes. 5. Presentation by Maria Procopio, TIMSC 6. Jan Will, Chair, Historic Preservation Commission Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times of 5 minutes. 7. Frank Kelly: House Bill 591 Consideration of Approval of Consent Agenda Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License 1 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 8. Special Events Application: Tybee Wine Festival, May 2, 2020,3:00 - 7:00PM, Memorial Park/Tybee Gymnasium. Post Theater is requesting waiver of fees at Gym and deposit amount needs to be determined. 9. Agenda Request: Alcohol License Request-Special Event-Tybee Wine Festival (The Grand Wine Tasting) Beer, Wine, Liquor YMCA Gym, Old School Cafeteria, Memorial Park Saturday, May 2, 2020 10. Agenda Request: Critz Tybee Run Fest Alcohol License Request-Special Event-Beer and Wine Sixteenth Street Parking Lot January 31 and February 1, 2020 Consideration of Bids, Contracts, Agreements and Expenditures 11. Approval of Goodwyn Mills Cawood, Municipal Storm Water Management Plan (RFP No. 2019-739) 12. Notice of Nonrenewal to EOM on Agreement of May 23, 2018 13. Travel request for Kimberly Fickes and an additional Campground Staff member to attend Grand Strand Gift Show in Myrtle Beach, SC December 8-10. Budgeted under 555-6180- 52-3500. 14. Axon Contract: Tasers and Body Cams Consideration of Ordinances, Resolutions 15. Resolution, 2019-08, List of Electors 16. Resolution 2019-11, Beach Re-nourishment Payment of $2.6M 17. First Reading, 2019-15, Sec 34-262 - Regulatory Fee/Renewal, STVRS 18. Second Reading, 2019-14, Sec 42-60(5), Floating Lanterns and Balloons Council, Officials and City Attorney Considerations and Comments 19. Jason Buelterman: Flood Mitigation Assistance Program 20. Jason Buelterman: Safety Lighting for Pedestrian Areas 21. Bubba Hughes: Acknowledgement of Patel Highway 80 Sign Permit 22. Bubba Hughes: Settlement of EEOC Claim - Jamie McBroom 23. Barry Brown: Update on Infrastructure Committee 24. Barry Brown: Add STVR's to the list for Special Review in the R-1, R-2 and RT Districts 25. Barry Brown: Send Regulations and Code Enforcement regarding STVR's to Planning Commission for their review and recommendations to include regulations for operating hours for pools. 26. Wanda Doyle: Update, Public Safety Committee 27. Julie Livingston: Beach Equipment Rentals 28. Monty Parks: Recycling 29. Monty Parks: Update on Civil Penalties Executive Session Discuss litigation, personnel and real estate Possible vote on litigation, personnel and real estate discussed in executive session Adjournment Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are 2 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons. *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.” 3 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 2. Resolution: Tybee Island Youth Council - Highway 80 4 5 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 4. Minutes - City Council Meeting, October 10, 2019 6 City Council Minutes 20191010 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30P M on October 10, 2019. Those present were Julie Livingston, John Branigin, Wanda Doyle and Barry Brown. Also attending were City Manager, Shawn Gillen; City Attorney, Bubba Hughes; George Shaw, Community Development; and Jan LeViner, City Clerk. Mayor Buelterman listed the following items on the consent agenda: City Council Minutes, September 26, 2019, as amended Alcohol License Request: Special Event-Beer, Liquor and Wine-Tybee Wine Festival(Pickin' and Shuckin' with Beer and Bubbles); 10 Van Horne/Tybee Post Theater; Friday, May 1, 2020 Agenda Request: H & K Event Management -Alcohol License Request: Beer, Wine, and Liquor; 1401 Strand Ave (Event Facility at top of Hotel Tybee, in old Grandview location) Approval to do an RFP for a GEFA Solar Project at the Water/Sewer Facility Mayor Buelterman closed the Consent Agenda portion of the City Council Meeting. He then asked Frank McColm to approach the podium to speak to the Hazard Mitigation Grant. Frank McColm thanked Mayor and Council for the opportunity to speak. Mr. McColm gave a brief outline of the Grant and is asking Mayor and Council for direction in moving forward. Dr. Gillen stated there are two scenarios: (1) homeowner is responsible for all the cash flow, they turn in the documentation, the City then forwards the documents to GEMA, we give them their money and they get 85% of what they spent or (2) the City pays the contractor directly, the City sends in documents to the State for reimbursement but the homeowner is still responsible for giving the City the 85%. Mayor pro tem Brown stated he prefers the City pay the contractors directly. Dr. Gillen responded he does not have a preference. Mayor pro tem Brown shared his concerns with the homeowners not having the 15%. Dr. Gillen stated there are certain areas where the City must be careful as we need to make sure if the City is capturing this, waiting for reimbursement and working with the homeowner, that we protect that portion of the City’s money. He asked again for guidance from Mayor and Council. Ms. Doyle stated it was her understanding the process from the beginning is to have those op tions to have the meeting, discuss, and then decide so the City can move forward. She does agree with Mayor pro tem Brown as she does not want the City to spin their wheels as these eleven residents have been patiently waiting for answers. Ms. Doyle then asked Dr. Gillen how far the City is away from getting options so they can be discussed, voted on and move forward. Dr. Gillen responded Mr. Shaw has a memorandum that he has drafted for Mayor and Council and will be sent on Friday, October 11, 2019. He re are two decisions that Mayor and Council will need to make: (1) identify of contractors and (2) how is it going to be captured and lay down options per Mr. McColm’s advice on how to do that. One option that can be explored is getting the DCA to front the money to the City and that money can be paid to the contractors. Mr. McColm stated the money will be advanced to the City and there is a requirement that money would need to be placed in an interest bearing account. That money would then be returned to the State. He continued to outline the next steps and that is to provide Mayor and Council with all twelve homeowner’s names for an interview. This will inform the City as to their level of ability 7 to have the 15% needed, their ability to obtain a construction loan, and fund the entire amount for reimbursement. This would be completed prior to October 15, 2019. He will bring that information back to Mayor and Council at the October 24th City Council Meeting with the results of the interviews which will help Mayor and Council make a better decision on the Memorandum Mr. Shaw is sending. Dr. Gillen stated the goal is to have the houses lifted within legal parameters. Mayor pro tem Brown expressed his concerns for those who do not have the funds or ability to get a loan. Mr. McColm then addressed flood insurance as it will vary on circumstances of the structure. By elevating the structure above base flood elevation there will be cost savings. Ms. Livingston stated the key is ensuring the residents can provide the 15% or have the ability to do that. She asked if there is anything available for the homeowners, any type of guidance with financing. Mr. McColm responded in various areas there are financial counseling options through local housing authorities. Ms. Livingston stated she personally supports the option of the City paying the contractors directly but the City needs to secure the 15%. Mr. McColm stated again, the overall goal is to elevate the residence and to ensure it is done properly and compliant. He also feels it is important to keep the risk burden on the City as low as possible. Mr. Branigin stated there needs to be a clear process for dispute resolution as we need to avoid the City being in a position where there is a dispute between the contractor and homeowner. Mr. Branigin confirmed with Mr. Hughes there needs to be an agreement. Ms. Doyle asked Mr. McColm if one of the original 12 homeowners decided they did not want to elevate their home, it would not go to another residence. Mr. McColm confirmed as the State has indicated as much. As to flood insurance, Mr. McColm stated flood insurance is required for the owner of record and will be part of the deed for the useful life of the structure. Mr. Hughes confirmed it is the will of Mayor and Council to move forward; and fund as it needs to be funded as long as it can be done under the rules of the Grant. Mr. McColm then gave an update on the remaining homes that have applied for the Grant. He stated the review process is in the last phases of review and he is not aware of an official date when FEMA will make a determination. Mayor Buelterman asked Mr. McColm about the Flood Mitigation Assistance Program. Mr. McColm responded the Program comes through the National Flood Insurance Fund which is essentially the bank account for the National Fund Insurance Program which is the largest insurer of flood insurance. FEMA prioritizes awards under that Grant Program for severe repetitive loss and loss properties. In general, those are properties that are insured by the National Flood Insurance Program and FEMA has prioritized those properties as the highest risk based upon the number of losses, frequency of losses and volume of those losses. The Program has the same administrative process for the Hazard Mitigation Grant Program. Mayor Buelterman stated the City would make application much as they did for the Hazard Mitigation Grant Program. Mr. McColm confirmed. Mayor Buelterman asked the Clerk to add to the upcoming agenda, October 24, 2019. Ms. LeViner confirmed. Mayor Buelterman called the regular meeting to order at 7:00P M. All those present for the consent agenda were present. Opening Ceremonies Call to Order Posting of the Colors and Pledge of Allegiance 8 �� I n v o c a t i o n : J a n L e V i n e r , C M C , C i t y C l e r k W a n d a D o y l e m a d e a m o t i o n t o a p p r o v e t h e c o n s e n t a g e n d a . J u l i e L i v i n g s t o n s e c o n d e d . V o t e w a s u n a n i m o u s , 4 - 0 . C o n s i d e r a t i o n L o c a l R e q u e s t s a n d A p p l i c a t i o n s F u n d i n g , S p e c i a l E v e n t s , A l c o h o l L i c e n s e S p e c i a l E v e n t - B e e r , W i n e a n d L i q u o r - T y b e e W i n e F e s t i v a l ( T h e G r a n d W i n e T a s t i n g ) , Y M C A G y m , O l d S c h o o l C a f e t e r i a , M e m o r i a l P a r k ; S a t u r d a y , M a y 2 , 2 0 2 0 , S e c . 6 - 1 2 S e c . 5 4 - 7 0 . N o a c t i o n t a k e n - D e l a y e d . J u l i e L i v i n g s t o n m a d e a m o t i o n t o a d j o u r n . W a n d a D o y l e s e c o n d e d . V o t e w a s u n a n i m o u s , 4 - 0 . M e e t i n g a d j o u r n e d a t 7 : 1 5 P M . 9 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 8. Special Events Application: Tybee Wine Festival, May 2, 2020,3:00 - 7:00PM, Memorial Park/Tybee Gymnasium. Post Theater is requesting waiver of fees at Gym and deposit amount needs to be determined. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Special Events Application Tybee Wine Festival Memorial Park and Tybee Island Gymnasium Saturday, May 2, 2020 (With set-up starting as early as Thursday and break down completed by Sunday) Friends of Tybee Theater 2020 Wine Festival Information: - This annual event has outgrown the Lighthouse Grounds and is requesting to move their main event on Saturday afternoon, “The Grand Wine Tasting”, to the Memorial Park field (including usage of both the Screened and Open Pavilion) - Due to substantial growth of the festival in recent years, a Kentucky Derby Viewing Party has been added requesting to take place inside the Tybee Island Gymnasium that evening after the main event o F.O.T.T has also requested to waive the resident rental rate for the Gymnasium - The Friday night event has not changed and will remain at the Post Theater with no City requests Items addressed at 10/1/19 Meeting with Department Heads prior to submission for Council consideration: - Concerns about parking were expressed (Parking Director) o The amount of public parking in the surrounding areas able to be utilized for event attendees. Even when the event was on the north end, with the abundance of public parking at North Beach, Parking Services has experienced issues (Parking Director) o Not sure about the 4 parking spots requested in the decal lot by the Gym (Parking Director) Okay to remove the request for these 4 spots if there is an issue with the decal lot (Event Organizer) o The request for 10 parking spots on Butler by the field for vendors will be fine, will need to be coned or blocked off by DPW or TIPD (Parking Director) - In the site plan presented all parking for VIP will be in the field area between the Fire Department and the Cemetery, which has been ok’d by the City Manager (Event Organizer) o How many spots will there be in the VIP parking area? (Fire Chief) The were 60 cars altogether at last year’s event (Event Organizer) We will use the same temporary removable marking chalk used for the soccer field lines to mark the parking spots in the VIP parking area and “once it is full, it is full” (Event Organizer) 29 - Questioning the power needs, electricity usage, generators, etc. (DPW) o An electrician is being brought in to do a walk-through of the power needs and we plan to provide our own generators for these needs (Event Organizer) o “10-4” (DPW) - Plans for trash and recycling? (DPW) o A private company is being hired for trash/recycling, including bringing in extra dumpster(s) (Event Organizer) - Where is the entrance? (DPW) o The entrance is represented on the proposed site plan by the blue squares on the outer side of the red/orange line labeled ‘barriers’ representing where the French barricades will be placed along the perimeter of the festival area (Event Organizer) o The transition from the event in the field to the event in the Gymnasium will be planned and monitored so that all special event alcohol/liquor license approved will be abided by (Event Organizer) - There were questions and discussion of details pertaining specifically to the request to use the Gymnasium (YMCA Director) o The request to serve Mint Juleps in the Gym was addressed and it was stated that the event is only to be advertised as at the Tybee Island Gymnasium not a YMCA facility and the event will have no affiliation with the YMCA (YMCA Director) o What are the hours of the evening Derby event at the Gym? (YMCA Director) Approximately 4pm to 8pm, the race is at 6pm and we estimate everyone will be out of the gym by 8pm (Event Organizer) o When will advertising for the event start? (YMCA Director) Historically on Valentine’s Day, if able to start earlier this year we will (Event Organizer) - Further Discussion of the Gymnasium usage schedule and YMCA operational hours occurred between the Event Organizer and the YMCA Director, and the following was addressed: o For set-up prior to the event and clean-up after, the event organizer will pay for a YMCA staff member to be there if not during the regularly scheduled hours of operation o In regards to the post event clean-up on Sunday morning, all major items and equipment will be removed in time for the YMCA’s usual Sunday hours of operation to open at 1pm. The event organizer hopes to be completely done but may still be cleaning the floors o The earliest start time for set-up will be after 3pm on Thursday o The YMCA Director will take care of the notifications for the regularly scheduled pickle ball in the Gymnasium o The Event Organizer will take care of the notifying TIMA in regards to their usage for Gym Class on Fridays. Clean up has been scheduled so that the Gym will be ready for TIMA’s classes as usual by that Monday, and the set-up will not begin until after the class on Thursday 30 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 9. Agenda Request: Alcohol License Request-Special Event-Tybee Wine Festival (The Grand Wine Tasting) Beer, Wine, Liquor YMCA Gym, Old School Cafeteria, Memorial Park Saturday, May 2, 2020 31 32 33 34 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 10. Agenda Request: Critz Tybee Run Fest Alcohol License Request-Special Event-Beer and Wine Sixteenth Street Parking Lot January 31 and February 1, 2020 35 36 37 38 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 11. Approval of Goodwyn Mills Cawood, Municipal Storm Water Management Plan (RFP No. 2019-739) 39 2019-739 Stormwater Management GS PG SG TOTAL Criteria Possible Points Understanding of and recommended approach to the project 30 28 25 25 78 Schedule for accomplishing the project 10 10 10 10 30 Specific knowledge, expertise, and experience of staff members assigned to the project in the following areas: 35 35 30 31 96 a. Local Storm Water Management Programs.x b. NPDES MS4 Phase I storm water regulations.x c. Experience in providing technical assistance to local governments in meeting State and Federal regulatory requirements for storm water quality and quantity.x Ability to work with local government staff and elected officials 10 9 7 8 24 Presentation and communication skills 10 8 7 8 23 Cost 5 5 5 5 15 TOTAL 100 266 GMC 40 GS PG SG TOTAL 25 20 25 70 10 10 10 30 30 25 30 85 5 5 8 18 7 5 8 20 3 2 2 7 230 EOM 41 Proposal for the Municipal Storm Water Management Plan RFP No. 2019-739 Submitted to the City of Tybee Island, Georgia September 13, 2019 42 September 13, 2019 Ms. Melissa Freeman City of Tybee Island 403 Butler Avenue Tybee Island, Georgia 31328 Re: Proposal for the Municipal Storm Water Management Plan (RFP No. 2019-739) Goodwyn Mills and Cawood (GMC), which recently merged with Ecological Planning Group (EPG), has extensive experience in development and successful implementation of National Pollutant Discharge Elimination System (NPDES) Phase I and II Municipal Separate Storm Sewer System (MS4) Permits and Stormwater Management Plans (SWMP) in Georgia. The extent of our NPDES MS4 pro- gram experience includes SWMP preparation, detailed stormwater program assessments, water quality trend monitoring and analysis, regulatory compliance coordination, enforcement response planning, green infrastructure/low impact development (GI/LID), post construction stormwater runoff ordinance development, and stormwater program funding analysis. Our project team per- sonnel have a comprehensive understanding of local stormwater management programs and a successful performance record of assisting local governments in Georgia with development and implementation of NPDES-compliant stormwater programs. • Our staff have written and updated numerous NPDES Phase I Medium MS4 SWMPs for commu- nities in Chatham County, Georgia, including the City of Tybee Island’s most recently submitted SWMP (2017). Our staff have also written NPDES Phase I Medium MS4 SWMPs for the Cities of Savannah (2017, 2012, 2010), Thunderbolt (2017, 2012, 2010, 2005), Port Wentworth (2017, 2012, 2010, 2005), and Garden City (2012, 2010) as well as Chatham County (2010, 2005) • Our staff have extensive experience working with the City of Tybee Island on various proj- ects including the 2008 and 2016 Master Plans and the Carrying Capacity Study. Our planning staff, Courtney Reich and Ed DiTommaso, were previously contracted by the City to be the outsourced Planning Department during a period of staff transition. Through this experience, we have developed a deep understanding of the City’s programs, resources and needs, and we will utilize this knowledge to develop an NPDES program for the City that is cost-effective and compliant. • Prior to her work as a consultant, Courtney, was the Water Resources Planner for the Chatham County – Savannah Metropolitan Planning Commission (MPC), where her responsibilities in- cluded implementing the NPDES Phase I MS4 program on behalf of Chatham County and its co-permittees. Her duties included county-wide program coordination, water quality moni- toring, public education, and Annual Reporting. If GMC is selected, Courtney’s long-standing experience with the evolution of the NDPES MS4 program in Chatham County over the last 20 years will benefit the City of Tybee Island. • Our project personnel have also authored many NPDES Phase II MS4 SWMPs for communi- ties in Georgia, including several coastal communities including Glynn County, Richmond Hill, Brunswick, Effingham County. Our experience with NPDES implementation in coastal environ- ments has enabled our staff to successfully negotiate program amendments with the Georgia Environmental Protection Division (EPD). • GMC staff also understand and are trained to assist with NPDES MS4 SWMP implementation services including MS4 infrastructure GIS inventory and inspections, detention pond/storm- water control inspections, Impaired Waters Plan monitoring, dry weather screening and source tracing, public education, and Annual Report development. We have several employees who have received their NPDES MS4 Certified Stormwater Inspector certification through the Na- tional Stormwater Center (www.npdes.com) and Level II “Blue Card” certification from the Georgia Soil and Water Conservation Commission (GSWCC) for erosion and sedimentation inspections and plan review. Goodwyn Mills Cawood 35 Abercorn Street Suite 210 Savannah, GA 31401 T (912) 226-1667 www.gmcnetwork.com 43 " T h e G M C t e a m i n c l u d e s C l e a r W a t e r S o l u t i o n s ( C W S ) , a f u l l - s e r v i c e ( w a t e r , s e w e r a n d d r a i n a g e ) p u b l i c w o r k s o p e r a t i o n s c o m p a n y . C W S i s c u r r e n t l y c o n t r a c t e d t o p r o v i d e p u b l i c w o r k s s e r - v i c e s t o t h e c i t i e s o f G a r d e n C i t y a n d P o r t W e n t w o r t h , a s w e l l a s C h a t h a m C o u n t y . T h e c l o s e p r o x i m i t y o f t h e s e c o n t r a c t s w i l l a l l o w T y b e e I s l a n d t o b e n e f i t f r o m t h e a v a i l a b i l i t y o f n u m e r o u s p e r s o n n e l a n d e q u i p m e n t r e s o u r c e s . " W e a c k n o w l e d g e t h a t n o a d d e n d a h a s b e e n i s s u e d f o r t h i s p r o j e c t . A t G M C a n d C W S , w e a r e c o m m i t t e d t o d e v e l o p i n g p e r s o n a l l o n g - t e r m r e l a t i o n s h i p s w i t h o u r c l i e n t s , e n s u r i n g t h a t o u r s t a f f c l e a r l y u n d e r s t a n d s e v e r y c l i e n t s u n i q u e a n d i n d i v i d u a l n e e d s . W e u n d e r s t a n d t h a t p r o m p t c o m m u n i c a t i o n , t i m e l y i m p l e m e n t a t i o n , a n d s u p e r i o r c l i e n t s e r v i c e a r e i m - p o r t a n t t o o u r c l i e n t s a n d p a r a m o u n t t o s u c c e s s f u l a n d c o s t - e f f e c t i v e p r o j e c t e x e c u t i o n . T h a n k y o u f o r y o u r c o n s i d e r a t i o n o f o u r p r o p o s a l . P l e a s e f e e l f r e e t o c o n t a c t m e a t ( 9 1 2 ) 6 5 6 - 1 3 1 6 a n y t i m e w i t h q u e s t i o n s o r r e q u e s t s f o r a d d i t i o n a l i n f o r m a t i o n . S i n c e r e l y , C o u r t n e y R e i c h , A I C P , C F M G o o d w y n M i l l s C a w o o d 3 5 A b e r c o r n S t r e e t S u i t e 2 1 0 S a v a n n a h , G A 3 1 4 0 1 T ( 9 1 2 ) 2 2 6 - 1 6 6 7 w w w . g m c n e t w o r k . c o m 4 4 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 v TABLE OF CONTENTS SECTION 1: Firm Overviews ..............................................1 SECTION 2: Understanding and Approach ..............................6 SECTION 3: Team Organization ..........................................11 Team Member Resumes ...................................12 SECTION 4: Relevant Experience .......................................20 SECTION 5: Fee Proposal ...............................................30 Project Schedule ..........................................31 SECTION 6: Required Forms ............................................32 45 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 1 Goodwyn, Mills and Cawood (GMC) is one of the largest multi-disciplined Archi- tecture and Engineering firms in the region with offices across the Southeast. Our firm has grown from the original municipal civil engineering firm of 1947 into the multi-dis- ciplined firm it is today. GMC provides all of the professional services associated with architecture, interior design, civil, geotech- nical, electrical, structural and environmen- tal engineering, landscape architecture, transportation, airport planning, master planning, surveying, and construction ad- ministration. Our offices are strategically located throughout the Southeastern United States. Placing our offices in these locations allows our firm to adapt to the local culture and develop closer relationships with the cities, communities, and surrounding areas. We provide services to a diverse group of public and private sector clients, including county and municipal governments, federal and state agencies, private corporations, industries and developers. GMC offers creative solutions to complex challenges. Our staff of over 445 talented and highly qualified professionals recognizes that if a project is to be successful, it must first meet the needs of the client. Therefore, we work with each client individually to assure satisfaction The successful completion of every project is attributable to our experienced design team and a process that combines regular client input with extensive cost estimating procedures throughout the project. GOODWYN, MILLS AND CAWOOD in all areas of each project including a functional design and a project within budget. The long-term relationships established with our clients have been beneficial for both parties. GMC takes great pride in recognizing that 85% of our business results from repeat clients. We measure our success by our many accomplishments. The firm implements more than $1 billion worth of construction projects annually. We have a proven track record of meeting a client’s design needs economically, efficiently, and in the time frame outlined by the client. AT A GLANCE 1947 Donald Mills Consulting Engineers 1964 Goodwyn Engineering Company 1975 Goodwyn and Mills Consulting Engineers 1985 Goodwyn, Mills and Cawood, Inc. GMC has office locations in Montgomery, Birmingham, Huntsville, Mobile, Daphne, Vernon, Andalusia, Eufaula and Auburn, Alabama; Atlanta, Albany, Augusta and Savannah, Georgia; Nashville, Tennessee; Pensacola, Sarasota, Florida; and Columbia and Greenville, South Carolina. SECTION 1: FIRM OVERVIEW 46 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 2 MUNICIPAL ENGINEERING Evaluation of Existing Systems Gas System Design Water Modeling Water Treatment Plant Design Wastewater Treatment Plant Design Computer Control Systems Water Main Extensions Well Systems Pumping Stations Storage Tanks Sewer Line Extensions Sanitary Sewer Rehabilitation Distribution Systems CIVIL ENGINEERING Boundary and Topographic Surveys Residential, Commercial and Industrial Land Planning Engineering Design/ Construction Administration for: Residential Developments Commercial and Office Developments Industrial Parks/ Sites Institutional and Educational Facilities Street and Drainage Projects Parks and Recreation Projects Gas Distribution Systems ARCHITECTURE Site Analysis Accessibility Reviews Program Review and Analysis Facility Programming Architectural Design Interior Design Master Planning Construction Administration New Construction Historic Renovations Building Additions General Renovations Kitchen Planning and Design Reroofing Projects Mechanical and Electrical System Renovations Master Planning LAND SURVEYING Topographic Surveys Hydrographic Surveys Elevation Surveys Boundary Surveys Construction Surveying Producing Plat Maps Setting Monuments Marking Boundary Lines Mortgage Surveys ALTA/ ALSM Surveys GPS Control Surveys Utility Route Surveys ELECTRICAL ENGINEERING Evaluation of Existing Systems Electrical Design Construction Administration TRANSPORTATION ENGINEERING Grant Applications Industrial Access Roadways Dept. of Transportation Projects including: Roadways Drainage Public Hearings Private Development Roadways Construction Engineering RIGHT-OF-WAY Appraisals and Appraisal Review Condemnation Support Services Cost Estimates Due Diligence Easement Acquisition Environmental Assessments Fee Acquisitions Negotiations Partial or Whole Acquisitions Relocation Assistance Right of Entry Agreements Title Research ENVIRONMENTAL ENGINEERING • Phase I Environmental Site Assessments • Phase II Environmental Site Assessments • Environmental Assessments • Environmental Impact • Documents and Statements • Stormwater Permitting and Compliance • Wetland Delineations • Wetland Permitting • Wetland Mitigation • Mitigation Banking • Stream Restoration Plans • Endangered and Threatened Species Survey • Flood Plain Studies • Green Infrastructure Design Goodwyn, Mills and Cawood (GMC) provides all of the professional services associated with architecture, civil, geotechnical and environmental engineering, landscape architecture, airport planning, master planning, surveying and construction administration. MENU OF SERVICES • Detention Pond Design • Air Permitting • Landfill Design and Permitting • Sourcewater Protection Plans • Hydrogeologic Evaluations • Brownfield Projects • Underground Storage Tank Closure • Underground Storage Tank Investigations • Geographical Information System (GIS) • Stormwater Master Planning • Stormwater Utilities COMMUNITY AND MASTER PLANNING Master Planning Campus and Community Planning Community Economic Development Planning LANDSCAPE ARCHITECTURE Detailed Site Design Hardscape Design for Residential, Retail and Commercial Environments Planting and Irrigation Design Recreation Planning and Design Downtown Redevelopment Strategies 47 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 3 STORMWATER PROGRAM SERVICES NPDES PHASE I & II COMPLIANCE AND PROGRAM ASSISTANCE In today’s increasingly complex regulatory environment, many local governments find themselves struggling to achieve compliance with one or more of the following NPDES regulatory programs: NPDES Phase I & Phase II Mu- nicipal Separate Storm Sewer System (MS4) Permit Pro- gram, NPDES Wastewater Discharge/Land Application System Permit Program, and the NPDES Industrial Storm- water General Permit Program. Our Project Team person- nel has successfully assisted over 30 local governments in Georgia achieve compliance with the requirements of these NPDES programs. GMC works with local governments to help them under- stand, comply with, and identify resources to implement the various requirements associated with these pro- grams. It is our goal to help local governments stream- line their various SWMP requirements to ensure the most efficient and cost effective regulatory compliance. Ser- vices offered by GMC include the following: • NPDES Phase I Large & Medium & Phase II MS4 Storm- water Management Plan development • NPDES Wastewater Permit Watershed Assessment and Protection Plan development • NPDES Industrial General Permit (IGP) Notice of Intent (NOI) submittal and Stormwater Pollution Prevention Plan (SWP3) development • Stormwater ordinances and design standards • Field inspections for municipal, industrial, and highly visible pollutant sites • Stormwater drainage system inventory, GIS database development, and condition assessment • Structural and BMP inspection and assessment • Long term water quality monitoring and trend analysis • Dry weather screening, source tracing and enforcement assistance • Staff training program development and coordination The matrix on the following page summarizes the various NPDES MS4 stormwater services provided by our Project Team personnel to NPDES MS4 Permittees throughout the Southeast. STORMWATER MANAGEMENT PROGRAMMING GMC can assist you by performing an assessment of your current stormwater management programs and identify- ing strategies to address your local program needs, which may include regulatory compliance, operations and main- tenance, system inventory and condition assessment, capital program implementation, system masterplanning, and development regulation. GMC can help you define your level and extent of services policies, create opera- tions and maintenance work programs, and develop pri- oritized capital improvement programs. STORMWATER UTILITIES Expansion of local stormwater management programs has been necessitated in recent years by expanded reg- ulatory requirements, aging and deteriorating drainage infrastructure, and watershed impacts due to develop- ment. Yet, resources available to implement local storm- water programs are limited. GMC specializes in building a compelling case for your stormwater service delivery enhancement and identifying additional funding resourc- es for implementation. Our staff has extensive experi- ence with the set up and successful implementation of stormwater utilities and user fee systems in Georgia. The extent of our stormwater utility experience includes the full scope of stormwater utility development tasks: • Detailed stormwater management program assess- ments • Public education program implementation • Impervious surface GIS delineations and database • Master Account File and billing system integration • User fee credit policy • Customer Service Program • Stormwater Utility Rate and Enterprise Ordinances • Ongoing Stormwater Utility implementation • Financial Audits We understand the complexity of SW Utility develop- ment, the necessity for due diligence during stormwater utility formation, and the importance of public involve- ment. GMC staff have successfully assisted the Cities of Senoia, Peachtree Corners, Brunswick, Cornelia, Richmond Hill, Statesboro, Duluth, Americus, Albany, Camila, and Garden City establish their Stormwater Utilities and User Fee systems. 48 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 4 ORDINANCE DEVELOPMENT GMC can assist Tybee Island with development of storm- water management ordinances to regulate new develop- ment, infill and redevelopment. We will work with your staff to craft language that addresses post construction runoff control, Green Infrastructure/Low Impact Devel- opment, illicit discharge, NPDES compliance, the Geor- gia Stormwater Management Manual (GSMM), and the MNGWPD Watershed Management Plan (WMP). WATER QUALITY MONITORING GMC can develop a watershed monitoring program and/ or perform in-situ field screening and water quality sam- pling in support of your watershed assessment, water quality trend analysis, and NPDES permit compliance program. We will utilize the most up-to-date sampling equipment and EPD accredited laboratories to ensure that you maintain regulatory compliance. GREEN INFRASTRUCTURE (GI) AND LOW IMPACT DEVELOPMENT (LID) APPROACHES Our team can assist you in identifying GI/LID, and better site design approaches to solve drainage problems and meet local stormwater requirements. Our Team Mem- bers participated in the development of the Coastal Stormwater Supplement (CSS) to the GSMM and the 2016 Georgia Stormwater Management Manual update. Fur- thermore, we can work with the City of Powder Springs to review their current City Code and Comprehensive Plan- ning documents to identify where updates are necessary to address GI/LID requirements. Our Team includes, Dr. Robert Brown, PE, who received his PhD in Green Infra- structure from North Carolina State University, and who also has extensive experience assisting local govern- ments implement successful approaches to low impact development. ON-CALL GIS SERVICES AND GIS DATABASE MANAGEMENT FOR LOCAL GOVERNMENTS GMC/EPG offers GIS database services to local govern- ments that range from general database maintenance and updates to customized application development. GMC staff provide on-call services for GIS database updates, map creations, and GIS analysis in support of re-zonings, compliance with State and Federal programs, water, sew- er and stormwater infrastructure management, Econom- ic Development, and other government functions. GMC staff work closely with local governments to provide both in-house and remote services on a contractual ba- sis, and are on-call for City Council, Planning and Zoning and other critical meetings/deadlines. GMC staff are cur- rently providing on-call GIS services for Thunderbolt, Port Wentworth, Villa Rica, and Garden City, GA. 49 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 5 CLEARWATER SOLUTIONS CLEARWATER SOLUTIONS, LLC provides contract management, operations, and maintenance services for public works, water and wastewater treatment, distribution, collection, and solid waste facilities. We customize our services to meet both the short and long-term needs of our clients, partnering with private companies, municipalities, county governments, and utility boards throughout the Southeastern United States to provide efficient solutions in a cost-effective manner. CWS works with over 40 clients throughout the Southeast to serve their operation and management needs, however no project is successful without a true partnership between the client and our team. CWS believes in consistent, continuous communication with our clients. This communication fosters a team approach to solve the client’s challenges. Our very low corporate debt allows us to be nimble and entrepreneurial in attacking our clients’ needs. We have the financial resources and professional abilities to keep our promises to satisfy our clients. The company is led by a seasoned team with more than 250 years of experience in the field. We are committed to following our tasks through to completion, paying close attention to detail, ensuring quality and performance, and addressing our clients’ needs in a timely manner. We are dedicated to our clients and to the communities that we serve. And we are constantly re-examining the way we work so that we can provide services in the most efficient and cost-effective manner possible. Public Works Streets Traffic Cemetery Potholes Litter Right of Way Water Treatment Plants Conventional and Package Plants Wastewater Treatment Plants Conventional and Package Plants, Lagoons Combined Sewer Systems (Stormwater) Distribution Systems Wells, Tanks Line Maintenance Fire Hydrant Maintenance Leak Detection, Water Loss Reduction Meter Reading Billing and Collections Sewage Collection Systems Lift Stations, Lines Inflow and Infiltration (I & I) Billing and Collections Industrial Treatment Water and Wastewater Stormwater Services Routine Drainage System Maintenance Emergency Maintenance Citizen Complaint Response Street Sweeping NPDES MS4 Compliance Street Maintenance Street Sweeping Trash Removal Parking Line Painting Sewer and Storm Line Maintenance CCTV Services Flow Monitoring Fire Hydrant Flushing Meter Reading, Customer Billing and Collections Billing Systems Touch and Radio Read Meter Systems Meter Testing and Replacement Residual Management Sludge Disposal Solid Waste Pick up and Removal MENU OF SERVICES 50 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 6 Stormwater DischargePermeable Pavement with Storm Inlet SECTION 2: UNDERSTANDING AND APPROACH The GMC project team has unmatched experience in the development and successful implementation of National Pollutant Discharge Elimination System (NPDES) Phase I & Phase II Municipal Separate Storm Sewer System (MS4) Permits and Stormwater Management Plans (SWMP) in Georgia. The extent of our NPDES Phase I MS4 program experience includes SWMP preparation, detailed stormwater program assessments, MS4 GIS inventories & condition assessments, water quality trend monitoring & analysis, regulatory compliance coordination, enforcement response planning, and stormwater program funding analysis. Our Project Team personnel have a comprehensive understanding of local stormwater management programs and has successfully assisted over 25 local governments in Georgia achieve compliance with the requirements of these NPDES programs. We recognize that providing consulting services to support the development of a SWMP requires specialized and unique expertise, including the following: • A detailed knowledge of the City of Tybee Islands Stormwater Management Program • Comprehensive experience with developing SWMPs in compliance with the NPDES Phase I Medium MS4 Permit • An understanding of local government stormwater operations and day-to-day activities • Ability to identify cost-effective methods for compliance • Strong public relations and public education capabilities • Experience in stormwater management program budgeting and financial analysis • A successful work history with the Georgia EPD staff • An understanding of the inter-relationship between the NPDES Phase I MS4 requirements and other relevant regulatory programs such as TMDLs and Watershed Protection Plans This project presents a unique opportunity for the City to assess the strengths and weaknesses of the SWMP and to identify those management practices that have been the most effective in addressing water quality issues. This process will allow the City to streamline its SWMP and ensure the cost-effective implementation of a results-oriented stormwater management program. We work collaboratively with our clients to tailor their community-specific implementation plan to their staff capabilities and available financial resources. We understand that the City of Tybee Island is committed to the protection of water resources and obligated to its citizens to implement the SWMP in the most cost- effective manner possible. We are confident that we can assist the City in updating its SMWP to achieve these goals. 51 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 7 GEORGIA EPD COORDINATION Coordination with EPD prior to and through the SWMP update process will be essential to the success of this project. Our Project Team will utilize our long-standing and successful relationships with the EPD NPDES MS4 program managers to broker mutually-acceptable compromises, minimize comments on submittals, and ensure the swift approval of the City’s SWMP Update. Our team proposes to already met with the Georgia EPD NPDES MS4 staff and attended public meetings over the last several years in anticipation of the NPDES MS4 Permit renewals. As the consultant for numerous NPDES MS4 permittees our staff maintain an ongoing dialogue with EPD to develop a comprehensive understanding of EPD’s expectations as the SWMP updates are completed. INTERGOVERNMENTAL COORDINATION The City of Tybee Island may find it desirable to coordinate with other NPDES Phase I MS4 permittees in Chatham County on various elements of the development and/ or implementation of the SWMP. For example, all NPDES Phase I MS4 permittees are required to implement public education and involvement programs. NPDES MS4 permittees in Chatham County have historically coordinated these efforts in order to avoid duplication of efforts and reduce the associated cost burden. GMC is currently working with several other NPDES Phase I MS4 permittees in Chatham County, and is coordinating the Stormwater Stakeholder Committee. If selected, we will ensure that the City of Tybee benefits from any opportunities to coordinate program implementation. SCOPE OF WORK The following scope of work will ensure that the City remains compliant in the most cost-effective manner. GMC has assisted over 25 communities in Georgia, including the City of Tybee Island, with NPDES permit compliance programs including field work, annual report development, and Stormwater Management Plan development. It is our intent that the scope of work below will allow GMC to relieve the City of the burden of daily program compliance to the maximum extent possible. It is our intent to simply “handle” NPDES responsibilities on behalf of City staff and at the City direction. Task A: Review of Tybee Island NPDES Phase I Medium MS4 SWMP Once contracted, GMC will coordinate a meeting to kick off the project, discuss the scope and schedule, provide an opportunity to review the roles of the GMC team and City staff, and to discuss requirements associated with the NPDES Phase I Medium MS4 Permit. Our team facilitate discussions with City staff on the City’s current NPDES Phase I MS4 compliance approach, the recently submitted SWMP, and any desired changes. GMC staff will facilitate this meeting and will provide a written meeting summary to the City. Task B: Dry Weather Screening/Illicit Discharge Monitoring Per the City’s SWMP, GMC will perform Dry Weather Screening in accordance with the procedure submitted to EPD and included in the City’s 2017 SWMP. The City should be conducting dry weather screening for about 20% of their outfalls per reporting period, so GMC will conduct dry weather screening for 9 outfalls in the 2019- 2020 reporting period. For each MS4 Outfall, GMC staff will complete a Dry Weather Screening Form (Outfall Reconnaissance Inventory Form). If flow is not present, the GMC field staff will note it as such, take a photograph of the outfall, and complete the necessary sections of the form – (1) background data, (2) outfall description, and (3) physical indicators for flowing and non-flowing outfalls. If flow is present, GMC field staff will visually evaluate additional 52 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 8 physical indicators of odor, color, turbidity, and floatables. The field staff will also measure temperature, pH, salinity, turbidity, and conductivity using a Horiba U-53 probe. The field staff will calibrate the equipment in accordance with standard protocols and also perform a factory calibration once per year, in compliance with QA/QC procedures. A fecal coliform grab sample will be taken and brought to an accredited laboratory, if the field results indicate potential sewage or when there is visual evidence including milky white or gray color and floatables, a sewage odor, or other applicable evidence of potential sanitary sewer discharge. The GMC field staff will gather all results and complete the Dry Weather Screening Forms. For outfalls where an illicit discharge is suspected, the field staff will provide the City with the location of the outfall and the sampling results, such that the City staff can initiate source tracing activities, as appropriate. If requested by the City, the GMC staff may assist with any required source tracing activities, including GIS analysis of land uses and potential sources and additional upstream water quality monitoring. (Source tracing services are considered out-of-scope and can be performed, upon request, as hourly, additional services, and charged accordingly.) Task C: Education, Training, and Community Outreach GMC will assist the City with implementing their Public Education and Public Involvement BMPs outlined in their SWMP. For the relevant activities listed in the City’s SWMP, GMC will assist the City by performing the following tasks, upon request from City staff: • Provide information, links, and documents to download that can be included on the City’s stormwater webpage. • Provide City with electronic versions of educational material related to industrial and highly visible pollutant sources (HVPS) facilities, so that this information can be distributed to facility managers during the City’s inspection of these facilities. • Provide support to the City for annual meeting of the Master Plan Implementation Committee (or similar meeting) that discusses stormwater issues. GMC will also lead a training session on the NPDES Phase I SWMP with City staff, in accordance with the requirements of the NPDES Phase I MS4 permit. GMC staff will develop training materials, provide a sign-in sheet, and maintain adequate documentation for the City’s Annual Report. This training session may be conducted in coordination with other NPDES permittees in Chatham County. Task D: NPDES Phase I MS4 Medium SWMP Based on the City’s feedback, GMC staff will revise the City’s 2017 NPDES Phase I MS4 SWMP to ensure the most cost-effective compliance strategy. Our Team has extensive experience assisting Phase I Ms4 permittees governments with identifying acceptable BMPs to meet the NPDES Phase I requirements including: 1. Structural and Source Control Measures 2. Illicit Discharge and Elimination Program 3. Industrial Facility Storm Water Discharge Control 4. Construction Site Management 5. Highly Visible Pollutant Sources 6. Enforcement Response Plan 7. Monitoring for Discharges to Impaired Water Body 8. Public Education 9. Public Involvement 10. Post Construction 11. Green Infrastructure/Low Impact Development It has been our experience that the most effective BMPs are often those that incorporate existing City Our proposed Project Manager, Courtney Reich, has been working with the City of Tybee Island on NPDES Phase I MS4 permit compliance, since 2001. Over the past 19 years, Courtney has written SWMP documents, annual reports, facilitated community outreach, and performed field work in support of the City’s NPDES Phase I MS4 permit. Her experience with the NPDES MS4 program generally, and Tybee Island’s SWMP specifically will prove invaluable to the City, should the GMC team be selected. 53 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 9 programs, procedures, and plans. In many cases, there may be ongoing City programs that can be incorporated as is, or with slight “tweaking” to meet Phase I program requirements. We propose to assist City staff in identifying these opportunities. The Project Team will then meet with City staff to review the recommendations, understand changes that the City staff wish to make, and develop consensus on any proposed SWMP revisions. It is our understanding that the City has not yet received comments or approval of the 2017 SWMP submitted to EPD in October 2017. If and when the EPD provides comments to the City on the 2017 SWMP or an updated SWMP, the Project Team will work with City staff to address those comments. While we will do our best to minimize comments from EPD through pre-submittal coordination, in our experience, minor comments and edits from EPD on the SWMP are likely. We will address EPD comments, update the document and provide a Final NPDES Phase I MS4 SWMP to both the City and the EPD. Task E: NPDES Program Management and Ordinance Assistance GMC will work on behalf of the City of Tybee Island as the liaison to the Georgia Environmental Protection Division (EPD) as it relates to compliance with the NPDES Phase I MS4 Permit. This may include meetings, conference calls and emails with the City’s EPD Program Manager as well as intergovernmental coordination with other local NPDES permittees. In addition, this will include notification to the City on any required ordinance updates as required by the NPDES Phase I MS4 permit, the Green Infrastructure/ Low Impact Development and Enforcement Response Plans. For the purposes of this proposal, GMC assumes that updates will be required to the City’s Stormwater Management Ordinance, Enforcement Response Plan and Green Infrastructure/Low Impact Development Plan. Task F(a): Services for Inspection of the Stormwater Inventory GMC staff will inspect approximately 20% of the City’s MS4 structures based on the procedures included in the 2017 SWMP. The inspections results will be recorded in a GIS database. Any issues discovered in the field will be compiled, prioritized and provided to Clearwater Solutions so that maintenance can be performed as described below. GMC will provide the updated GIS database to the City in any format desired and will summarize the results for inclusion in the Annual Report. Task F(b): Services for Maintenance and Repairs of Stormwater System After inspections have taken place, GMC will provide the list of maintenance needs identified during the MS4 inspections (outlined in Task F(a), above) to Clearwater Solutions. GMC will send a two-man crew to the City to complete the routine maintenance work necessary to comply with the permit. Routine maintenance will include activities such as debris and vegetation removal, letter removal, etc. This crew will be stationed at Tybee Island’s Public Works for the amount of time necessary to address the identified maintenance needs. Structural maintenance issues, for example – a crushed inlet or collapsed culvert, will be summarized and a cost estimate will be provided to the City prior to commencing any work. Once the 54 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 10 City approves any recommended structural maintenance activities, Clearwater Solutions crew will schedule maintenance activities. Any serious drainage system capital maintenance needs that are identified during inspections will be handled independently, in a similar fashion to the City’s current Capital Improvement Program. We also anticipate that the City will have emergency drainage issues that stem from citizen complaints, elected official requests, and observations of City staff. Clearwater Solutions proposes to have an “on-call” stormwater professional who will be available to come to the City to address emergency drainage situations, regardless of whether or not they were identified during the MS4 inspections. Clearwater Solutions’ operations in other local communities including Garden City, Port Wentworth and Chatham County, ensure that there are always many qualified public works professionals just a phone call away. Add Alternate Task 1: NPDES Annual Report Assistance If requested, GMC will prepare the City’s NPDES Phase I MS4 Annual Report covering the period of April 1, 2019 to March 31, 2020. In mid 2020, GMC will provide City staff with a compliance matrix that will be a list of documentation that is needed for the Annual Report, after which, GMC staff will meet with City staff to review the documentation and identify any additional best management practices (BMPs) that need to be completed prior to March 31, 2020. Using the documentation compiled, GMC will prepare the Annual Report document, as well as documentation related to any other tasks completed by GMC staff, per this contract. GMC will provide the Annual Report to the City to review and revise it based on comments received from City staff. GMC will prepare and mail the submittal package for EPD, prior to May 15, 2020. GMC will provide the City with an electronic copy of the Annual Report. If requested, GMC will also provide a hard copy. Upon request, GMC can assist the City with addressing any comments from EPD on the Annual Report for an hourly, additional fee, in accordance with the rate schedule in Attachment A. Add Alternate Task 2: Highly Visible Pollutant Sources (HVPS) & Municipal Inspections GMC staff will perform stormwater site inspection for approximately 20% of the City’s HVPS sites based on the inventory and procedures included in the 2017 SWMP. Any issues discovered in the field will be reported to the City so that compliance actions can be taken in accordance with the ERP, as needed. GMC will provide and will summarize the results for inclusion in the Annual Report. In addition, GMC will perform stormwater site inspections for the City facilities identified in the SWMP, including the Public Works and the Wastewater Treatment Plant. 55 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 11 SECTION 3: TEAM ORGANIZATIONAL CHART COURTNEY REICH, AICP, CFM Project Manager D. CHRIS TOLLESON, PE NPDES Phase I Medium MS4 Compliance ED DITOMMASO, AICP, GISP GIS Specialist CHRISTINA DOLAN Field Inspections & Monitoring JESSICA MNIECKOWSKI, GISP Field Inspections & Monitoring BILLY DAVIS Flow Monitoring / CCTV Specialist WILLIAM SANDERS Emergency Maintenance The following chart outlines the proposed organizational structure of the project team and the roles proposed for the individual team members. If selected, the City of Tybee Island will benefit from direct access to our senior professional staff who will be engaged in all aspects of the project including client meetings, public education and involvement and project deliverables. Furthermore, many of our project team members have worked together on other projects for the City of Tybee Island. Our past working relationships with City staff, and with each other, will ensure streamlined coordination throughout the duration of the project. GOODWYN MILLS AND CAWOOD CLEARWATER SOLUTIONS 56 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 12 Courtney Reich, AICP, CFM Goodwyn, Mills and Cawood, Inc. Senior Project Manager CAREER SUMMARY As the stormwater leader for GMC, and the previous owner of Ecological Planning Group, Courtney has a very successful history of managing stormwater projects for local governments throughout the southeast US. Over the past 19 years, Courtney has written SWMP’s for 17 NPDES Phase I Large and Medium MS4 communities and 7 NPDES Phase II MS4 communities in Georgia. In her previous employment as the Water Resources Planner for the Chatham County – Savannah Metropolitan Planning Commission, Courtney managed the NPDES Phase I MS4 SWMP program implementation for the County and its six (6) municipalities. This experience managing an NPDES Phase I program as a local government staff member will be paramount to the successful implementation of this project and Powder Spring’s future SWMP. Through this work, Courtney has developed a successful work history with her stormwater clients and the Georgia EPD NDPES MS4 program managers. Courtney is the current client manager for numerous local governments throughout Georgia, and has successfully provided the necessary leadership and technical skills for the following projects, including several for the City of Tybee Island. Courtney has a long and successful performance history with Tybee Island and she will apply that experience to this project. NPDES Phase I Medium MS4 SWMP (2017), Various Chatham County Communities Courtney was the project manager for the GMC team that was been contracted by the Cities of Savannah Port Wentworth, Thunderbolt and Tybee Island to assist with the updates to their SWMPs to address new requirements related to this most recent reissuance of the NPDES Phase I MS4 permit in April 2017. Many of these requirements are identical to the new NPDES Phase II requirements, including Green Infrastructure Planning, CSS Adoption, and Impaired Waters Monitoring. NPDES Phase I Large MS4 SWMP (2014), Various Metro Atlanta Communities Courtney was the primary author for the 2014 NPDES Phase I MS4 SWMP update for the Cities of Duluth and Snellville. Courtney also wrote the ERPs and updated the Impaired Waters Monitoring Plans as part of this update. Carrying Capacity Study, City of Tybee Island, GA Courtney worked with the City to procure grant funding, develop and implement the Carrying Capacity Study to address population and infrastructure issues on Tybee Island. Planning Department Contractor, Tybee Island, GA Courtney was hired as a contractor by the City to temporarily run the City’s Planning Department for nine months while new permanent staff was being hired. Stormwater Management Ordinance Development, Various Communities, Coastal GA Courtney has authored recent stormwater management ordinances consistent with the Coastal Stormwater Supplement and NPDES Phase I and II MS4 Permit for the City of Port Wentworth, Town of Thunderbolt, and Effingham County. EDUCATION Master of Science, National University of Ireland, Galway, Marine Science, 2000 Bachelor of Science, Tufts University, Geology, 1996 CERTIFICATION American Institute of Certified Planners (AICP) CPN: 021032 Certified Floodplain Man-ager (CFM) AFFILIATIONS Board Member, Chatham County Board of Health Georgia Coordinator, Confluence Conference, 2006—2014 PRESENTATIONS/PUBLICATIONS “Land Use and Water Quality Connection,” Community Planning Institute, Richmond Hill, GA 2015. “Green Infrastructure, flooding and Stormwater: Balancing the Built and Natural Environments for Sustainability,” Georgia Municipal Association Annual Conference, 2019. 57 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 13 D. Chris Tolleson, PE Goodwyn, Mills and Cawood, Inc. Water Resources Engineer, Modeling CAREER SUMMARY Chris currently serves as a Water Resources Engineer for GMC. He has extensive experience in watershed assessment and planning, stormwater management, stormwater modeling, drainage design, field monitoring, municipal water and wastewater systems, and NPDES permitting and compliance for wastewater facilities, MS4s, construction sites, and industrial sites. Chris joined GMC recently following 12 years as a Senior Engineer for a consulting firm where he performed hydrologic and hydraulic modeling, drain-age system evaluation and design, floodplain modeling, NPDES MS4 Phase I and II compliance, watershed assessment and planning, and water quality monitoring. Previously, Chris worked for a consultant in Atlanta as an engineer / environmental scientist where his duties included management and compliance of municipal drinking water and wastewater systems, storm-water management, environmental permitting, watershed assessment and planning, grant writing, and infrastructure mapping utilizing GPS / GIS. At GMC Chris’s duties generally include stormwater engineering, environmental permitting, NPDES Phase I and II compliance, infrastructure inventory, stormwater and land use master planning, and watershed assessment and protection plan development / implementation. NPDES PHASE I AND PHASE II COMPLIANCE o Phase I SWMP Annual Report, Tybee Island, GA o Phase II MS4 Inspections, Glynn County, GA o Phase II MS4 Inspections, City of Richmond Hill, GA o Phase II SWMP Annual Report, Effingham County, GA o Dry Weather Screening, Chatham County, GA o Dry Weather Screening, City of Norcross, GA o NPDES Phase I Annual Report, City of Norcross, GA o Impaired Waters Monitoring and Stream Walk, City of Norcross, GA o Impaired Waters Monitoring Plan, Peachtree City, GA o Impaired Waters Monitoring, Peachtree City, GA o Enforcement Response Plan, Barrow County, GA o MS4 Inspections, City of Dacula, GA NPDES PHASE I AND PHASE II SWMP REVISIONS o Phase I SWMP Revisions, City of Savannah, GA o Phase II SWMP Revisions, City of Senoia o Phase II SWMP Revisions, Glynn County o Phase II SWMP Revisions, Effingham County NPDES PERMITTING AND COMPLIANCE FOR WASTEWATER FACILITIES o Watershed Assessment and Protection Plan, City of Springfield, GA o Watershed Assessment and Protection Plan, City of Warner Robins, GA o NPDES Permit renewal for the St. Simons WPCP, Brunswick-Glynn Joint Water & Sewer Commission, Glynn County, GA o Risk Management Plan for Chlorine, Commerce WPCP, City of Commerce, GA EDUCATION Master of Science, Geology / Hydrogeology, Georgia State University, 1998 Architectural Engineering Technology (AET), Southern College of Technology, 1991 CERTIFICATION Professional Engineer, (PE033684) Georgia Level II E&S Design , GSWCC 58 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 14 Ed DiTommaso, AICP, GISP Goodwyn, Mills and Cawood, Inc. GIS / Data Collection CAREER SUMMARY Ed currently serves as the Senior GIS Manager and Senior Planner for GMC. He has an extensive background in GIS database development and stormwater program support for local governments throughout Georgia. Ed is currently involved in the implementation of stormwater programs for GMC clients throughout Georgia and has extensive knowledge regarding how GIS database management can be an essential tool to support the implementation of stormwater programs. NPDES Phase I MS4 SWMP Implementation, City Garden City, GA Ed works with the City of Garden City to assist with implementation of their NPDES Phase I MS4. Services Ed provides include dry weather screening, facility inspections, water quality monitoring, and annual report compliance. Comprehensive Plan, Tybee Island, GA Ed was on the team who assisted the City with development of the 2016 Comprehensive Plan. Planning Department Contractor, Tybee Island, GA Ed was hired as a contractor by the City to temporarily assist with running the City’s Planning Department for nine months while new permanent staff was being hired. MS4 Inventory GIS Database Development, Various Communities, GA Ed has managed the development of GIS inventories of MS4s in compliance with NPDES MS4 Permits for the Cities of Brookhaven, Richmond Hill, Port Wentworth, Garden City, Thunderbolt, and Effingham County. This required a field inventory and condition assessment of stormwater infrastructure. NPDES Phase II MS4 Annual Reports, Various Communities, GA Ed authored NPDES Phase II MS4 Annual Reports for the Cities of Richmond Hill, Warner Robbins, Centerville, and Houston County, GA. This work included meeting with staff, gathering the necessary information, creating maps to illustrate work completed, and maintaining NPDES permit compliance. GIS Technical Support and Analyst, Cities of Richmond Hill, Garden City and Port Wentworth, GA Ed currently acts as a staff GIS Analyst for the cities of Richmond Hill, Port Wentworth, Garden City, and Darien GA. Ed is responsible for updating and maintaining datasets and coordination of GIS efforts between various departments. Ed also assists the cities with production of maps and provides support and technical assistance as needed. SW Utility Data Development and Master Account File City of Garden City and Statesboro, GA Ed worked on the impervious surface data development and Master Account File creation for City of Garden City SW Utility. These tasks included working with the Chatham County GIS agency to get newly flown aerials, delineation of the impervious surfaces, land use identification, field verification, and coordination with the billing vendor and City billing departments to update the utility database. EDUCATION Master of Urban Planning, University at Buffalo, 2002 Bachelor of Science, State University of New York College of Environmental Science and Forestry, 2000 CERTIFICATION American Institute of Certified Planners (AICP) CPN: 022580 Certified Geographic Information Systems Professional (GISP), No: 48560 AFFILIATIONS Savannah Area GIS (SAGIS) Technical Advisory Committee PRESENTATIONS/PUBLICATIONS “CRS: A Study on Tybee Islands CRS and Open Space Program,” Carl Vinson Institute of Government, University of Georgia, Savannah, GA 2014 “Garden City: A Disaster Resilient Community,” StormCon, Myrtle Beach, SC 2013. “Putting your Stormwater GIS to Work,” URISA 59 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 15 Christina Dolan Goodwyn, Mills and Cawood, Inc. Certified Stormwater Inspector CAREER SUMMARY Christina has over 19 years of experience and specializes in stormwater facility inspections and water quality monitoring in compliance with NDPES requirements and local code. She most recently assisted the City of Port Wentworth as their NPDES Phase I MS4 program was audited by the US Environmental Protection Agency (EPA). The City passed their audit with a very positive review. NPDES Phase I MS4 SWMPs, Town of Thunderbolt and Macon-Bibb County. Christina is currently assisting both of these permittees with their NPDES MS4 Phase I Medium Permit compliance. NPDES Phase II MS4 SWMPs, Cities of Anniston, AL, Richmond Hill, GA and Senoia, GA. Christina assisted with the completion of the SWMP and Annual Reports for the cities listed above. NPDES Compliance Assistance, City of Port Wentworth, GA. Christina provides ongoing NPDES compliance assistance to the City of Port Wentworth, including industrial facility site inspection, water quality monitoring, and illicit discharge detection and elimination. Public Education Assistance. Christina has provided public education assistance to the Cities of Port Wentworth, Thunderbolt, Richmond Hill and Anniston to ensure their compliance with NDPES requirements. EDUCATION Bachelor of Science, Environmental Science, Allegheny College, 1996 CERTIFICATION MS4 Compliance and Enforcement Certified Inspector, NPDES Training Institute 60 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 16 Jessica Mnieckowski, GISP Goodwyn, Mills and Cawood, Inc. Field Inspector CAREER SUMMARY Jessica currently serves as a Stormwater GIS Technician for EPG. With more than 13 years of experience, Jessica has an extensive background in stormwater management program implementation at the local government level and has been involved in a wide variety of municipal projects. Since employed by EPG, Jessica completed stormwater GIS inventories, dry weather screening, stormwater site inspections, and water quality monitoring for numerous NPDES MS4s in Georgia. Utility Inventory and Condition Assessment: Jessica has performed field GIS inventories for numerous municipal water, sanitary sewer, and stormwater systems. These inventories included a condition assessment of the infrastructure for NPDES and GASB 24 compliance. MS4 Drainage System Inspections: Jessica performs inspections and condition assessments of municipal/County MS4 systems for NPDES MS4 permit compliance. Water Quality Monitoring: Jessica conducts water quality monitoring and dry weather screening for local governments, including Tybee Island, in compliance with NPDES MS4 permits, Watershed Protection Plans, and Impaired Waters Monitoring Plans. EDUCATION Bachelor of Science in Geology (minor in Geographic Information Systems), Georgia Southern University, 2005 CERTIFICATION Geographic Information System Professional (GISP) No. 91583 PROFESSIONAL TRAINING Duncan & Duncan Wetland and Endangered Species Training – Hydrophytic Vegetation Coastal Plain Duncan & Duncan Wetland and Endangered Species Training – Advanced Hydric Soils, Hydrology, & Regional Indicators, Coastal Plain CIVIC AFFILIATIONS Riverkeepers Savannah Tree Foundation 61 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 17 Billy Davis ClearWater Solutions, LLC Flow Monitoring / CCTV Division Manager CAREER SUMMARY Billy is the Division Manager for the company’s Flow Monitoring and CCTV services. A new branch of services offered by CWS, Billy has worked to establish the company as the premier contractor for clients throughout the Southeastern United States. Using state of the art equipment, Billy gathers information to study the flow patterns moving through the system over a specific time frame and during various weather conditions. The data can pinpoint problem areas and sources of inflow and infiltration (I&I), prioritize needed projects, and ultimately reduce the long- term cost of repairs. He also works with the clients’ engineers who prepare plans, assessments, and design necessary improvements. From 2012 to 2018, Billy served as the Project Manager for the Billingsley, AL project performing duties in construction, maintenance and repair of water systems and related equipment. His expertise provides municipalities with the right solution in water treatment operations and distribution including flow monitoring, installation of sewer lines, repairing leaks, installation of new services and water mains, replacement or repairs of sewer lines, installation of manholes, obtaining water samples, and testing of sewer lines and manholes. He is also proficient in generating reports for state and federal agencies, as well as the client. Billy’s previous position as a construction foreman provided him with 10 years of experience overseeing utility crews and project management of job sites. PROJECT EXPERIENCE Flow Monitoring Livingston, AL Ardmore, AL Dadeville, AL Fort Rucker Army Base, AL Lanett, AL CCTV Hoover, AL Phenix City, AL Montgomery, AL Clayton, AL Reidsville, GA Williamston, SC EDUCATION Billingsley High School, 1998 CERTIFICATIONS Grade 2 State of Alabama Water Operator Certification OSHA Certified, Updated OSHA Safety Training- December 2010 Sumter, SC Irmo, SC Union City, SC Birmingham, AL Opelika, AL Prattville, AL Aiken, SC Sumter, SC Dahlonega, GA Fort Oglethorpe, GA 62 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 18 William “Bill” Sanders ClearWater Solutions, LLC Emergency Maintenance Technician CAREER SUMMARY Bill has over 32 years of experience providing services in the water and wastewater industry. His career began in 1987 with the City of St. Petersburg, FL where he worked in the Water Department providing assistance with new water service installation, new large services, hydrants, valve maintenance, water leaks, and re- use services. During this time, Bill obtained his Water Distribution certification. While he was working for the Town of Live Oak, Bill gained extensive experience in the wastewater industry including collections, lift stations, and gravity sewer systems. He went on to earn his Wastewater Collections certification, as well as his Backflow Testing and Backflow Repair certifications. He joined the CWS team in March 2019 after retiring from the Town of Live Oak, FL after 19 years of service. Bill is currently the Superintendent over water distribution, wastewater collections and stormwater services for CWS’s Port Wentworth, GA project. EXPERIENCE 2019 - Present ClearWater Solutions (Port Wentworth, GA) 2000 - 2019 Town of Live Oak, FL 1995 - 1999 City of Pineallas Park, FL Water Dept. Utility Technician 1994 - 1995 Town of Wilsonville, AL 1987 -1994 City of St. Petersburg, FL Water Department CERTIFICATIONS Georgia Water Distribution Georgia Wastewater Collections Georgia Backflow Testing Certification Georgia Backflow Repair Certification Florida Water Distribution Class C Florida Wastewater Collection Class C Florida Re-Use Certification Class C 63 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 19 GMC is committed to ensuring that our staff have the most recent and relevant training and certifications to support the services we offer. The following is a list of certifications held by our staff and the names of GMC employees who hold that certification. CERTIFICATION PROGRAM TEAM MEMBERS HOLDING CERTIFICATION Georgia Professional Engineer (PE) PE licensure is the engineering profession’s highest standard of compe- tence, a symbol of achievement and assurance of quality. Rob Brown, PE, PhD Chris Tolleson, PE Geographic Information System Professional (GISP) This certification offers a positive method of developing value for professionals and employers in the GIS profession. It is the only indus- try-wide, internationally-recognized, software certification available to geospatial professionals around the world. Ed DiTommaso, AICP, GISP Jessica Mnieckowski, GISP Certified Floodplain Manager (CFM) The Association of State Floodplain Managers (ASFPM) has established a national program for certifying floodplain managers. This program recognizes continuing education and professional development that enhances the knowledge and performance of local, state, federal, and private-sector floodplain management professionals. Courtney Reich, AICP, CFM Chris Tolleson, PE MS4 Compliance & Enforcement Certified Inspector Certification is from National Stormwater Center (NPDES.com) and includes a five (5) year Inspector Certificate. This certification was de- veloped by former Federal and State stormwater enforcement officials for the express purpose of training municipal stormwater personnel to conduct stormwater inspections of municipal, commercial, industrial, and construction activities; illicit discharge detection and elimination; pollution prevention; post construction; public involvement and educa- tion; and inspector protocols. Christina Dolan Rob Brown, PhD Chris Tolleson, PE Level II Certified Design Professional, GSWCC Anyone involved in land development, design, review, permitting, con- struction, monitoring, inspection, or any land-disturbing activity in Geor- gia must meet education requirements and be certified by the GSWCC program developed in consultation with the Georgia Environmental Protection Division and the Stakeholder Advisory Board. Chris Tolleson, PE American Institute of Certified Planners, AICP The American Institute of Certified Planners is the American Planning Association’s professional institute and provides the only nationwide, independent verification of planners’ qualifications. Certified planners pledge to uphold high standards of practice, ethics, and professional conduct, and to keep their skills sharp and up to date by continuously pursuing advanced professional education. Courtney Reich, AICP, CFM Ed DiTommaso, AICP, GISP CURRENT TEAM CERTIFICATIONS 64 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 20 NPDES MS4 SERVICES SUMMARY NPDES MS4 SWMP IMPLEMENTATION SERVICES Dry Weather ScreeningMS4 InspectionsBMP InspectionsImpaired Water Monitoring Municipal Facility InspectionsNPDES Phase II MS4 SWMP NPDES Phase I MS4 SWMP GIS MS4 Inventory Green Infrastructure ProgramEnforcement Response PlanAnnual Report AssistanceStormwater OrdinancePublic Education Stormwater Utility ConsultingTybee Island, GA Duluth, GA Brunswick, GA Snellville, GA Richmond Hill, GA Brookhaven, GA Effingham County, GA Glynn County, GA Sandy Springs, GA Garden City, GA Stockbridge, GA Brookhaven, GA Dallas, GA Port Wentworth, GA Senoia, GA Thunderbolt, GA Bloomingdale, GA Chatham County, GA Savannah, GA Lee County, GA Leesburg, GA Peachtree Corners, GA Berkeley Lake, GA SECTION 4: RELEVANT EXPERIENCE 65 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 21 GMC project team personnel assisted the City of Tybee Island with NPDES Phase I MS4 compliance services including development of the updated Stormwater Man- agement Program (SWMP) document, which was submitted to the Georgia EPD in October of 2017. After submittal of this document, GMC personnel were subse- quently hired by GMC to assist with permit compliance for the 2017—2018 and 2018— 2019 permit cycles. GMC staff performed the following activities for the City during these periods: • NPDES Annual Report Assistance • Dry Weather Screening/Illicit Discharge Monitoring • NPDES Staff Training • Educational Outreach Assistance • NPDES Program Management & Ordinance Assistance PROJECT DETAILS STATUS: Completed 2017 OWNER CONTACT: City of Tybee Island Mr. George Shaw Planning Director (912) 472-5031 KEY FUNCTIONS: Phase I SWMP Annual Report Dry Weather Screening Public Education & Outreach NPDES PHASE I MS4 SWMP DEVELOPMENT City of Tybee Island, Georgia 66 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 22 GMC/EPG staff authored a Coastal Incentive Grant for the City to conduct a Carrying Capacity Study for Tybee Island. The purpose of the carrying capacity study was to determine the population size that can be supported by the City of Tybee Island, the limiting factors for population growth, and how the City can prepare for future growth and de- velopment in the face of predicted sea level rise. Primary limiting factors can either be resource-based, i.e. available water supply, or infrastructure-based, i.e. ability of the sanitary distribution and treatment system to safely convey and adequately treat domestic wastewater. The Coastal Incentive Grant also included a Greenhouse Gas Emissions inventory. This inventory focused on the amount of greenhouse gas emissions associated with government operations of the City, which included examining energy consumption at government buildings, public lighting, gasoline used by city vehicle, treatment facilities, and employee commuting patterns. The resulting inventory included recommendation for measures the City could take to reduce greenhouse gas emissions directly tied to government operations. POPULATION STUDY The Carrying Capacity Study built on a population study conducted by GMC/EPG to support the Local Option Sales Task (LOST) negotiations. The primary goal of the study was to establish an accurate population count for the city and compare it to the data recently released by the Census Bureau. The City also wanted to determine if there was suffi- cient evidence to pursue a formal coverage challenge through the Question Count Resolution program at the United States Census Bureau. PROJECT DETAILS STATUS: Completed 2015 OWNER CONTACT: City of Tybee Island Mr. George Shaw Planning Director (912) 472-5031 KEY FUNCTIONS: Demographic Studies Land Use Analysis Infrastructure Assessment GIS Management Grant Administration Plan Development Public Outreach and Involvement TYBEE ISLAND CARRYING CAPACITY STUDY City of Tybee Island, Georgia 67 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 23 GMC/EPG has assisted the City of Tybee Island with numerous planning services over many years. Planning services that have been provided include the following: COMPREHENSIVE PLAN UPDATE GMC/EPG was on the team assisting the City with an update to the City’s Masterplan (Comprehensive Plan). Activities include facilitation of an advisory committee, GIS database updates, land use and demographic analysis, and devel- opment of a work program. PLANNING AND ZONING SERVICES GMC/EPG staff were contracted to provide in-house planning and zoning services for the City of Tybee Island over a nine-month period, to assist the City during a prolonged staffing vacancy. CRS AUDIT GMC/EPG staff assisted the City with their recent audit for the Floodplain Management Community Rating System five-year update. With our assistance, the City’s CRS rating decreased 2 full points to a rating of 5. POPULATION STUDY GMC/EPG staff assisted the City with a population study in support of the Local Option Sales Tax negotiations. PROJECT DETAILS STATUS: Completed 2016 OWNER CONTACT: City of Tybee Island Mr. George Shaw Planning Director (912) 472-5031 KEY FUNCTIONS: Planning and Zoning Department Services Demographic Studies Land Use Analysis Floodplain Management Infrastructure Assessment Grant Administration TYBEE ISLAND PLANNING ASSISTANCE City of Tybee Island, Georgia 68 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 24 PROJECT DETAILS STATUS: Ongoing OWNER CONTACT: City of Port Wentworth Mr. Brian Harvey Community Development Director (912) 999-2084 KEY FUNCTIONS: Project Management Inspections Monitoring Water Quality Retrofit Analysis Reviews and Updates PORT WENTWORTH NPDES PHASE I MEDIUM MS4 COMPLIANCE City of Port Wentworth, Georgia GMC/EPG has been contracted by the City of Port Wentworth to provide annual guidance and technical assistance for the im- plementation of the City’s NPDES MS4 SWMP since 2008. The following services are completed on an annual basis for the City. Municipal Separate Storm Sewer System (MS4) Structural In- spections: GMC/EPG staff personnel inspect MS4 components in the field and perform a condition assessment. All inspection results are recorded in the City’s MS4 GIS database, and this da- tabase is perpetually updated as part of this process. Dry Weather Screening/Source Tracing: GMC/EPG staff screen MS4 outfalls within the City of Port Wentworth in accor- dance with the procedures outlined in the City’s NPDES Phase I MS4 SWMP. GMC/EPG staff visit each outfall and complete a checklist for each structure. GMC/EPG staff take a picture and re- cord the location of the outfall screened within the City’s GIS database. If the outfall is flowing, GMC/EPG staff perform field monitoring of the discharge per the City’s SWMP with a Horiba U-53 and colorimeter. If the results of the sampling are above baseline limits, GMC/EPG immediately notifies the City and assists with source tracing work and enforcement. Water Quality Retrofit Analysis: GMC/EPG staff perform a water quality retrofit analy- sis for a stormwater capital project in Port Wentworth. This analysis includes a descrip- tion of the suspected water quality impacts from the structure in its existing state, and a recommendation for improvements that could be made to the structure to improve water quality. Detention Pond/BMP Inspections: GMC/EPG staff perform inspections of BMPs (i.e. detention ponds, infiltration basins, bio-retention areas, etc.) to determine if any main- tenance is required. GMC/EPG staff complete the approved inspection checklist for each inspection of a private structural control, and provide a copy of that inspection checklist to the City. If the private structure is deemed deficient in some manner, GMC/ EPG staff draft a letter from the City to the private owner outlining the recommended remedial/maintenance activities. Green Infrastructure Review and Ordinance Update: GMC/EPG staff perform an as- sessment of the City of Port Wentworth’s current development codes to determine if there were any obstacles to smart growth and a green infrastructure approach to storm- water management. GMC/EPG then drafted an update to the City’s Stormwater Man- agement Ordinance that was consistent with NPDES MS4 requirements and the Coastal Stormwater Supplement (CSS). Facility Inspections: GMC/EPG staff perform site inspection of industrial, municipal, and highly visible pollutant source facilities within the City, using the methodology and checklist included in the City’s SWMP. GMC/EPG then works with City code enforce- ment staff to address any deficiencies identified, and GMC/EPG maintains all records for annual reporting. 69 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 25 PROJECT DETAILS STATUS: Ongoing OWNER CONTACT: Town of Thunderbolt Mr. Deatre Denion Town Clerk (912) 354-5533 KEY FUNCTIONS: Project Management THUNDERBOLT NPDES PHASE I MEDIUM MS4 COMPLIANCE Town of Thunderbolt, Georgia GMC was contracted to assist the Town of Thunderbolt with the update of the NPDES Phase I MS4 SWMP in compliance with the recent NPDES Phase I MS4 permit reissu- ance in 2017. The 2017 NPDES Phase I Medium MS4 Permit was the first NPDES MS4 permit in Georgia to follow the updated guidelines stipulated by US EPA and GA EPD followed by the NPDES Phase II MS4 permit (updated 2018) and the NPDES Phase I Large MS4 Permit (updated 2019). This project included meetings and discussions with Town staff, coordination with the permittees and their regional planning commission, and ongoing communication with their Georgia EPD Program Manager. GMC personnel served as the project manager and primary author of the SWMP documents. Our work ensured that the communities continued to be compliant with the new regulations and that their future stormwater program commitments were consistent with the communities’ existing resources and programs. One unique feature of this project is that Chatham County and Thunderbolt coordi- nate implementation of various program elements including monitoring and public ed- ucation. The communities all benefit from the coordinated implementation because it reduces costs and allows for a more “watershed-based” approach as stormwater does not stop at the jurisdictional boundary. 70 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 26 GMC/EPG has been contracted since 2015 to assist the County with NPDES Phase II MS4 Permit Compliance and our personnel have performed the following services in support of this contract: • 2018 SWMP Update • 2015 – 2017 Annual Report Development • Dry Weather Screening and Source Tracing • BMP Inspections • MS4 Inspection and GIS Inventory Updates • Municipal Facility Inspections • Impaired Waters Monitoring • EPD Compliance Coordination PROJECT DETAILS STATUS: Ongoing OWNER CONTACT: Glynn County Mr. Paul Andrews, PE County Engineer (912) 554-7490 KEY FUNCTIONS: Project Management Permit Compliance Author of SWMP Update Monitoring Inspections NPDES PHASE II MS4 SWMP DEVELOPMENT AND IMPLEMENTATIONGlynn County, Georgia 71 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 27 The project consists of CWS providing one full-time Class I Certified Operator to operate the City’s water system. Serving as the Operator of Record, CWS works with all state agencies on all compliance matters, and oversees all compliance activ- ities as they relate to water treatment and distribution. The team makes recommen- dations on system operations, monitors all chemical feed systems to ensure proper operation and feed rates, and makes sure that proper levels of disinfectant (chlorine residual) throughout the system are verified daily and maintained at a consistent lev- el as required by the State of Georgia. CWS is responsible for recording, verifying, and completing all monthly reports required by the State, as well as the City. In April 2018, the City expanded the scope of services to include O&M of the waste- water treatment facility, all water and sewer infrastructure, roads and drainage. CWS works closely with GMC, the City’s NPDES MS4 consultant, to coordinate ac- tivities to ensure the City remains compliant with its NPDES Phase I MS4 permit. PROJECT DETAILS STATUS: Ongoing OWNER CONTACT: City of Port Wentworth Mr. Phil Jones (912) 964-4379 KEY FUNCTIONS: Project Management Operator of Record Compliance Testing Reporting and Documentation OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES FOR THE CITY OF PORT WENTWORTH - Port Wentworth, Georgia 72 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 28 The project includes the Management, Operations, and Maintenance of the City’s Wastewater Treatment Facility, Wells, and Lift Stations which currently serve 3,100 water and sewer customers. The water supply system consists of wells with treat- ment, purchased water supply, a water distribution system including pipelines and elevated water storage tanks. The wastewater collection and treatment system includes a 2 MGD Water Pollution Control Plant (WPCP), 16 wastewater collection system pumping stations, gravity sewers and force mains. The wastewater collec- tion system includes approximately 40 miles of gravity sewer ranging in size from 8-inch to 12-inches in diameter with approximately 862 manholes. In addition, the wastewater collection system has approximately 11.5 miles of sewage force mains ranging in size from 4-inches to 12-inches in diameter. As the plants lie in the coastal region, they are affected by high tide and heavy rains. PROJECT DETAILS STATUS: Ongoing OWNER CONTACT: City of Garden City Mr. Ron Feldner, City Manager (912) 966-7777 KEY FUNCTIONS: Project Management Operator of Record Compliance Testing Reporting and Documentation OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES FOR THE CITY OF GARDEN CITY - Garden City, Georgia 73 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 29 CWS is providing maintenance and operation of the wastewater collection sys- tems including the gravity sewer mains, force mains, 17 lift stations, wet wells, and equipment including the controls, pumps, etc. in accordance with all State rules and regulations. CWS provides daily monitoring of the pumping equipment and in- frastructure, reporting of flows, and compliance reporting with the State. PROJECT DETAILS STATUS: Ongoing OWNER CONTACT: Chatham County Mr. Bert Matthews (912) 652-6846 KEY FUNCTIONS: Project Management Operator of Record Compliance Testing Reporting and Documentation OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES FOR CHATHAM COUNTY - Chatham County, Georgia 74 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 30 VALUE ADDED SERVICES: GMC staff member, Ed DiTommaso, AICP, GISP is our Senior GIS Analysts with 18 years of experi- ence developing and managing GIS databases for local governments. Ed has worked to perform NPDES-compliant GIS MS4 inventories and drainage system condition assessments for numerous NPDES Phase I and Phase II MS4 communities in GA. Furthermore, GMC has several Certified MS4 Stormwater Inspectors who can perform field inspections and dry weather screening and maintain- ing the data within a GIS database. As part of this project, our staff can be available to assist Powder Springs GIS staff with review, update, and presentation of the City’s NPDES-related GIS inventory. SECTION 5: PROPOSED FEE FEE BASED ON PROJECT PHASE PROJECT PHASE COST NOTES Task A: Review of Tybee Island NPDES MS4 SWMP $3,640 Task B: Dry Weather Screening/Illicit Discharge Monitoring $2,700 Additional Source Tracing @ $95/hr Task C: Education, Training, and Community Outreach $2,520 Task D: NPDES Phase I MS4 Medium SWMP $4,880 Task E: NPDES Program Management & Ordinance Assistance $8,320 Task F(a): Services for Inspection of the Stormwater Inventory $6,600 Task F(b): Services for Maintenance and Repairs of Stormwater System Routine Maintenance Based On Inspection 2-Man Crew @ $158/hr, as needed Emergency Maintenance $73/hour, as needed Labor and Equipment Fee Will be based upon scope of project and presented to the City for approval Add Alternate Task 1: NPDES Annual Report Assistance $8,520 Add Alternate Task 2: HVPS & Municipal Inspections $3,360 HOURLY BILLING RATES TEAM MEMBER BILLING CLASSIFICATION HOURLY RATE Courtney Reich, AICP, CFM Senior Professional $190 Chris Tolleson, PE Consultant II, Engineering $130 Ed Ditommaso, AICP, GISP Sr. Consultant / GIS Analyst $140 Christina Dolan Consultant I, Environmental Science $110 Jessica Mnieckowski, GISP Environmental Specialist / GIS Analyst I $90 Billy Davis Field Technician $85 William Sanders Field Technician $73 75 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 31 SECTION 5: PROJECT SCHEDULE 2019 2020 Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Notice to Proceed Task A: Review of Tybee Island NPDES MS4 SWMP Task B: Dry Weather Screening/ Illicit Discharge Monitoring Task C: Education, Training, and Community Outreach Task D: NPDES Phase I MS4 Medium SWMP Task E: NPDES Program Manage- ment & Ordinance Assistance Task F(a): Services for Inspection of the Stormwater Inventory Tas k F(b): Services for Maint/Re- pairs of Stormwater System Routine Maintenance Based On Inspection Emergency Maintenance Add Alternate Task 1: NPDES Annual Report Assistance Add Alternate Task 2: HVPS & Municipal Inspections Project Management, EPD Coordination 76 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 32 ATTACHMENT A CITY OF TYBEE - INSTRUCTIONS TO PROPOSER SIGNATURE SHEET The Proposer certifies that he/she has examined all documents contained in this RFP package, and is familiar with all aspects of the RFP and understands fully all that is required of the successful Proposer. The Proposer further certifies that his/her Proposal will not be withdrawn for sixty (60) days from the date on which his proposal is submitted to the City. The Proposer agrees, if awarded this Contract, he/she will: A. Furnish, upon receipt of an authorized City of Tybee Island Purchase Order, all services and/or items indicated thereon as specified in this RFP for the proposal amount; or, B. Enter a contract with City of Tybee Island to do and/or furnish everything necessary to provide the service and/or accomplish the work as stated and/or specified in this RFP for the proposal amount, and; ____________ NAME TITLE ___________ ______ COMPANY NAME ______ ______ ADDRESS CITY/STATE/ZIP ______ ______ EMAIL TELEPHONE ______ ______ SIGNATURE DATE MINORITY/FEMALE BUSINESS DEVELOPMENT PROGRAM: City of Tybee Island City Council established goals oriented to increase participation of minority and female owned businesses, through MBE/WBE certification and development. In order to accurately document participation, businesses submitting bids, quotes or proposals are encouraged to report ownership status. A minorit y or women business is defined as a business that is at least 51% owned and managed by minority or women. A responder that is certified by any agency of the Federal Government or State of Georgia may submit a copy of their certification with their proposal as proof of qualifications. Proposer that intends to engage in joint ventures or utilize sub-consultants must submit a report of Minority/Women Business Enterprise participation to Melissa Freeman, P.O. Box 2749, and City of Tybee Island, GA 31328. African-American\Black_____ Asian American_____ Hispanic_____ Native American_____ Alaskan Indian_____ Female_____ Goodwyn, Mills and Cawood, Inc. Courtney Reich Senior Project Manager 35 Abercorn Street, Suite 210 Savannah, GA 31401 (912) 226-9099 courtney.reich@gmcnetwork.com August 28, 2019 Not Applicable SECTION 6: REQUIRED FORMS 77 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 3378 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 3479 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 35 ATTACHMENT D CITY OF TYBEE ISLAND VENDOR INFORMATION Vendor Name: ________________________________________________________________________ Product or Services Provided: __________________________________________________________ Sales Contact Information Contact: ___________________________________ Email: ____________________________________ Phone: _____________________________________ Fax: ______________________________________ Address: _______________________________________________________________________________________ Accounts Receivable Information Contact: ___________________________________ Email: ____________________________________ Phone: _____________________________________ Fax: ______________________________________ Remittance Address: ___________________________________________________________________ Federal Tax Id #: _______________________________________________________________________ Provide Copy of Worker’s Comp Coverage when providing any service involving labor on City property. Our terms are net 30 Goodwyn, Mills and Cawood, Inc. Professional Engineering and Architectural Services Courtney Reich courtney.reich@gmcnetwork.com Kristen Gulino kristen.gulino@gmcnetwork.com 63-0906620 (912) 226-9099 (770) 955-1064 32 Abercorn Street, Suite 320, Savannah, GA 31401 PO Box 242128 Montgomery, AL 36124 (334) 271-3200 (334) 272-1566 80 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 36 ATTACHMENT E CHECKLIST FOR SUBMITTING PROPOSAL Sign below and submit this sheet with your proposal NOTE: All of the following items must be submitted with your proposal to be considered “responsive”. Remember to follow the Instructions in the RFP Documents. Acknowledgement of any/all addendums W-9 Occupational Tax Certificate Certificate of Insurance Proposal Response, including: 1. Description of the firm’s size, history, qualifications, and achievements. 2. A narrative of the proposers understanding of the project scope, location, context, technical needs, budget, schedule issues, and project approach 3. A complete list of names and the roles of key professionals (including sub-consultants work) proposed to carry out work under this contract, including resumes, relevant experiences, hourly billing rates, and longevity in those functions, with an organizational chart showing team structure. 4. Description of relevant recently completed projects by the proposing firm (along with sub-consultants work, as appropriate). Provide current client contact information. Indicate functions performed by key participants. 5. Fee proposal itemized by each sub-consultant for each phase of the project 6. A project bar chart scheduling indicating the start and end of each phase of the project. Also, indicate specific milestones in the RFP as projected by the Proposer Attachments: A. Signature Sheet B. Contractor Affidavit C. SAVE Affidavit D. Vendor Information E. Checklist _______________________________________________________ NAME/TITLE _____________________________________________________ COMPANY NAME __________________________________________ SIGNATURE X X X X X X X X X X X X X X X Courtney Reich Goodwyn, Mills and Cawood, Inc. 81 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 37 INSR ADDL SUBRLTRINSRWVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014/01) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Charter Oak Fire Insurance Co. Travelers Property Casualty Co of Ameri CNA Risk Management Property Associated General Contractors SI WC Fu Phoenix Insurance Company 9/09/2019 Harmon Dennis Bradshaw, Inc. 334-273-7277 P.O. Box 241667 Montgomery, AL 36124 Julie Faulkner 334-273-7277 334-273-9197 jfaulknerhdbinsurance.com Goodwyn Mills & Cawood, Inc. PO Box 242128 Montgomery, AL 36124 25615 25674 35289 25623 A X X X X X 6600J635966 03/03/2019 03/03/2020 1,000,000 1,000,000 5,000 1,000,000 2,000,000 2,000,000 E X X X X X 8100N418627 03/03/2019 03/03/2020 1,000,000 B C X X X 10,000 CUP7K314062 6050024662 03/03/2019 03/03/2019 03/03/2020 03/03/2020 4,000,000 6,000,000 D N X CA1452019 AL ONLY 01/01/2019 01/01/2020 X 1,000,000 1,000,000 1,000,000 Project: Municipal Storm Water Management Plan City of Tybee Island PO Box 2749 Tybee Island, GA 31328 1 of 1#S528094/M492801 GOOMIClient#: 4652 TJK1of 1#S528094/M492801 82 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 3883 Proposal for the Municipal Storm Water Management Plan - RFP # 2019-739 3984 GOODWYN, MILLS AND CAWOOD 35 ABERCORN STREET SUITE 210 SAVANNAH, GA 31401 (T) 912.226.1667 BUILDING COMMUNITIES 85 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 13. Travel request for Kimberly Fickes and an additional Campground Staff member to attend Grand Strand Gift Show in Myrtle Beach, SC December 8-10. Budgeted under 555-6180-52-3500. 86 10/14/2019 Attendee Info I Grand Strand Gift & Resort Merchandise Show WELCOME TO THE GRAND STRAND GIFT & RESORT MERCHANDISE SHOW! If your business is located in a beach town, this is the show for you. As the largest coastal souvenir trade show in the nation, the Grand Strand Gift & Resort Merchandise Show attracts the top-selling brands in the coastal souvenir and resort business from proven gift and resort manufacturers as well as breaking new product introductions that are tailored to your customer's interests. EXPLORE A TREMENDOUS SELECTION IN A RELAXED & CONVENIENT SHOW SETTING Perfectly timed so you can plan and buy during the off-season, you'll see the best selection of established lines, top sellers and breaking new product introductions from proven gift and resort manufactures and sales representatives in the following categories, including: https://www.grandstrandgiftshow.com/attendee-info 1/3 87 10/14/2019 Attendee Info I Grand Strand Gift & Resort Merchandise Show Coastal and Nautical theme products Logo Products Home accessories Gourmet Tabletop General Giftware Souvenirs Fashion Accessories Beach items Shell items Resort wear Toys and games T-shirts Much more! INTERESTED IN ATTENDING? From new vendor spotlights, to our 2019 product preview guide and special networking events, fill out the form below to make sure you receive special show updates. Show News & Trend Updates Subscribe to get the inside scoop on new product launches, new exhibitors, and other new business opportunities you'll find at the Grand Strand Gift & Resort Merchandise Show! First Name Last Name Email Company KEEP ME UPDATED! THE CLARION UX SERVICE PROMISE SEE WHY WE ARE THE BEST IN THE TRADESHOW INDUSTRY (HTTP//1 N FO.0 RBAN- EXPO COM /L/338151/2019-05- 13/2PZT65) https://www.grandstrandgiftshow.com/attendee-info 2/3 88 nee) AUTHORIZATION 1APPROVED =DISAPPROVED DEPARTMENT HEAD (or De PRINTED NAME & TITLE SIGNATURE ***************************************** DATE /0/id/ 1 ***** *********************************************************************** * ***/*** By signing below, I certify the requested i tray -is, appropriate and necessary for conducting official City business, and agree to comply with the t City of Tybee Island's Travel Policy. ID liSti ci DATE SIGNATURE Q. A FORM 2016-ETAF EMPLOYEE TRAVEL AUTHORIZATION FORM EMPLOYEE NAME: Kimberly Fickes EMPLOYEE ID 01-1734 DEPARTMENT Campground DEPARTURE DATE 12/8/2019 POSITION TITLE Office Supervisor RETURN DATE 12/10/2019 DESTINATION (City, State/Country) BUSINESS PURPOSE. heck one): Repair-Maintenance q General Expense/other q Conference Training Shopping q Legal-Law Enforcement q Economic Development q Employee-exchange program q Meeting q Legislator 0 Committee related q EXPLAINATION OF TRAVEL (attach additional information as necessary) EXPENSES Payment Method Est. Cost Airfare q Employee Reimb. q Dept. Prepaid q Third-party Mileage (personal vehicle) II Employee Reimb. q Dept. Prepaid q Third-party 278.76 Rental Vehicle q Employee Reimb. q Dept. Prepaid q Third-party Other Transportation q Employee Reimb. q Dept. Prepaid q Third-party Important: When applicable, complete "Authorization of Employee Expenses to be Paid by a Third-Party Organization EXPENSES Payment Method Est. Cost Lodging 122 Employee Reimb. al Dept. Prepaid q Third-party Meals 162 t Employee Reimb. q Dept. Prepaid q Third-party Registration Fee q Employee Reimb. q Dept. Prepaid q Third-party Other Expense 20 Employee Reimb. q Dept. Prepaid q Third-party TOTAL ESTIMATED COSTS 582.76 EMPLOYEE CERTIFICATION CITY MANAGER AUHORIZATION for OUT-OF TOWN OR COUNTRY TRAVEL Ej APPROVED SIGNATURE j DISAPPROVED 1 DATE 89 FORM - Tybee TEA CITY OF TYBEE ISLAND Travel Expense\Advance Voucher Form Effective August 23, 2016 Name: Kimberly Fickes Travel From: j 12/8/2019ITravel To 12/10/2019j (Date) (Date) Per Diem Rates for Meals: Per Diem Rate Location (Athens, Augusta) Breakfast $13.00 Lunch $15.00 Dinner $26.00 Incidentals $5.00 Daily Total $59.00 Meals Per Diem Rate Per Diem Rate (Atlanta) (Jekyll Island) $16.00 15.00 $17.00 16.00 $31.00 28.00 $5.00 5.00 $64.00 $64.00 Date Depart Time Return Time Breakfast Location Amount Lunch Location Amount Dinner Location Amount Total 12/08/19 6:00 AM 13.00 15.00 26.00 54.00 12/10/19 13.00 15.00 26.00 54.00 12/10/19 9:00 PM 13.00 15.00 26.00 54.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 162.00 Purpose of Trip Lod in From To Location Daily Rate # Days Total From fio Description 12/08/19 12/10/2019 Myrtle Beach SC 61.00 2 122.00 TYB MYR Grand Strand Trade Show Total 122.001 Personal Vehicle Mileage Date Origin Points Visited Destination Begin Mi End Miles (Personal) (COmmute) City Miles 12/8/2019 Tybee Island GA Myrtle Beach SC 0 242.4 0 242.4 12/10/2019 Myrtle Beach SC Tybee Island GA 242.4 484.8 242.4 0 0 0 0 *I City miles 484.80 MILEAGE 0.54 278.76 Miscellaneous (Parking, Tolls, Commercial transportation, Registration fees) Date Description $Amount 12/8/2019 Incedentals 10.00 12/9/2019 Incedentals 10.00 0.00 Total 20.00 Budget Line Item: 6180-52-3500 I do solemnly swear, under criminal penalty of a felony for false statements, that the above statements are true and I have incurred the described expenses in the discharge of my official duties for the City. , Employee Signature Date 7 Approver Signature Date Total Meals 162.00 Total Lodging 122.00 Total Business Mileage 278.76 Total Misc. Expenses 20.00 =Total Travel Expense 582.76 Less Travel Advance 0.00 Less City Credit Card Charges -122.00 Amount due to/from employee 460.76 Travel & Related Line Item Efffective: For Travel and Pier Diem Cost August 23, 2016 90 7-1 APPROVED SIGNATURE DISAPPROVED DATE FUKM 2016-t I AF EMPLOYEE TRAVEL AUTHORIZATION FORM EMPLOYEE NAME: EMPLOYEE ID DEPARTMENT Campground DEPARTURE DATE 12/8/2019 POSITION TITLE Res Clerk RETURN DATE 12/10/2019 DESTINATION (City, State/Country) I BUSINESS PURPOSE,Lcheck one): Repair-Maintenance LI General Expense/other q Conference q Training q Shopping q Legal-Law Enforcement q Economic Development q Employee-exchange program q Meeting q Legislator q Committee related q EXPLAINATION OF TRAVEL (attach additional information as necessary) EXPENSES Payment Method Est. Cost Airfare q Employee Reimb. q Dept. Prepaid q Third-party Mileage (personal vehicle) q Employee Reimb. q Dept. Prepaid q Third-party Rental Vehicle q Employee Reimb. q Dept. Prepaid q Third-party Other Transportation q Employee Reimb. q Dept. Prepaid q Third-party Important: When applicable, complete "Authorization of Employee Expenses to be Paid by a Third-Party Organization EXPENSES Payment Method Est. Cost Lodging q Employee Reimb. q Dept. Prepaid q Third-party Meals q Employee Reimb. q Dept. Prepaid q Third-party 162 Registration Fee q Employee Reimb. q Dept. Prepaid q Third-party Other Expense q Employee Reimb. q Dept. Prepaid q Third-party 20 TOTAL ESTIMATED COSTS 182.00 EMPLOYEE CERTIFICATION By signing below, I certify the requested travel is appropriate and necessary for conducting official City business, and agree to comply with the City of Tybee Island's Travel Policy. SIGNATURE DATE DEPARTMENT HEAD (or Designee) AUTHORIZATION =DISAPPROVED APPROVED PRINTED NAME & TITLE 704-3e., SIGNATURE DATE ********************************** * * *********** ******* *** ****************************** ************4***** CITY MANAGER AUHORIZATION for OUT-OF TOWN OR COUNTRY TRAVEL 91 Total Meals 162.00 Total Lodging 0.00 Total Business Mileage 0.00 Total Misc. Expenses 20.00 =Total Travel Expense 182.00 Less Travel Advance 0.00 Less City Credit Card Charges 0.00 Amount due to/from employee 182.00 (Travel & Related Line Item FORM - Tybee TEA CITY OF TYBEE ISLAND Travel Expense'Advance Voucher Form Effective August 23, 2016 Name: Travel From:_l 12/8/20191Travel To 1 12/10/2019 Per Diem Rates for Meals: Per Diem Rate Per Diem Rate (Date) (Date) Per Diem Rate Location (Athens, Augusta) (Atlanta) (Jekyll Island) Breakfast $13.00 $16.00 15.00 Lunch $15.00 $17.00 16.00 Dinner $26.00 $31.00 28.00 Incidentals $5.00 $5.00 5.00 Daily Total $59.00 $64.00 $64.00 Meals Date Depart Time Return Time Breakfast Location Amount Lunch Location Amount Dinner Location Amount Total 12/08/19 6:00 AM 13.00 15.00 26.00 54.00 12/09/19 13.00 15.00 26.00 54.00 12/10/19 9:00 PM 13.00 15.00 26.00 54.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 162.00 Lod in Purpose of Trip From To Location Daily Rate # Days Total From To Description Total I Personal Vehicle Mileage Date Origin Points Visited Destination Begin Mi End Miles (Personal) (Commute) City Miles 0 0 0 0 0 0 0 0 0 # City miles 0.00 MILEAGE 0.54 0.00 Miscellaneous (Parking, Tolls, Commercial transportation, Registration fees) Date Description $Amount 12/8/2019 Incedentals 10.00 12/9/2019 Incedentals 10.00 0.00 Total 20.00 Budget Line Item: 6180 -52 -3500 I do solemnly swear, under criminal penalty of a felony for false statements, that the above statements are true and I have incurred the described expenses in the discharge of my official duties for the City. Employee Signature Date Approver Signature Date Efffective: For Travel and Pier Diem Cost August 23, 2016 92 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 14. Axon Contract: Tasers and Body Cams 93 Tybee Island Police Dept. -GA ISSUED 10/7/2019 AXON SALES REPRESENTATIVE David Gollobit (480) 905-2060 dgollobit@axon.com Q-231551-43745.827DG 1 94 Payment Terms: Net 30 Delivery Method: Fedex -Ground Q-231551-43745.827DG Year 1 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 20140 TASER 7 DUTY CARTRIDGE REPLENISHMENT PROGRAM 28 0.00 0.00 0.00 85114 EVIDENCE.COM INCLUDED STORAGE (GB)-5 YEAR CONTRACT 1,120 0.00 0.00 0.00 20141 TASER 7 EVIDENCE.COM LICENSE 28 0.00 0.00 0.00 73420 AXON RECORDS LICENSE: 5 YEAR 28 0.00 0.00 0.00 80052 AXON AUTO TAGGING SERVICE ADD-ON: YEAR 1 PAYMENT 28 180.00 180.00 5,040.00 Hardware 20008 TASER 7 HANDLE, HIGH VISIBILITY (GREEN LASER), CLASS 3R 28 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY, 4-YEAR 28 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)56 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)56 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)56 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)56 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 56 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 56 0.00 0.00 0.00 Issued: 10/07/2019 Quote Expiration: 11/15/2019 Account Number: 467617 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Protect Life. PRIMARY CONTACT Joseph Fobes Phone: (912) 472-5094 Email: jfobes@cityoftybee.org BILL TO Tybee Island Police Dept. -GA 78 Van Horne St Tybee Island, GA 31328 US SHIP TO Joseph Fobes Tybee Island Police Dept. -GA 78 Van Horne St Tybee Island, GA 31328 US SALES REPRESENTATIVE David Gollobit Phone: (480) 905-2060 Email: dgollobit@axon.com Fax: 888-821-8703 Q-231551-43745.827DG 2 95 Year 1 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 20018 TASER 7 BATTERY PACK, TACTICAL 33 0.00 0.00 0.00 20041 TASER 7 BATTERY PACK WARRANTY, 4-YEAR 33 0.00 0.00 0.00 20160 TASER 7 HOLSTER -SAFARILAND, RH+CART CARRIER 28 0.00 0.00 0.00 74200 TASER 7 6-BAY DOCK AND CORE 1 0.00 0.00 0.00 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 0.00 0.00 0.00 20042 TASER 7 DOCK & CORE WARRANTY, 4-YEAR 1 0.00 0.00 0.00 20016 TASER 7 INERT CARTRIDGE, STANDOFF (3.5- DEGREE)10 0.00 0.00 0.00 20017 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS (12-DEGREE)10 0.00 0.00 0.00 Other 73450 OFFICER SAFETY PLAN 7 28 0.00 0.00 0.00 73460 EVIDENCE.COM UNLIMITED PLUS DOCK TAP: 5 YEAR 28 0.00 0.00 0.00 73652 AWARE A/V SERVICE LINE: 5 YEAR 28 0.00 0.00 0.00 20147 AXON DEVELOPED OCULUS TRAINING CONTENT ACCESS 1 0.00 0.00 0.00 20135 OCULUS GO STANDALONE VIRTUAL REALITY HEADSET 1 0.00 0.00 0.00 20146 TASER 7 ONLINE TRAINING CONTENT ACCESS 28 0.00 0.00 0.00 73452 OFFICER SAFETY PLAN 7 ANNUAL PAYMENT 28 1,788.00 1,283.14 35,927.92 Subtotal 40,967.92 Estimated Shipping 0.00 Estimated Tax 0.00 Total 40,967.92 Year 1 -TAP Refresh Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 73303 5 YEAR OFFICER SAFETY PLAN 7 AB3 CAMERA 28 0.00 0.00 0.00 74210 AXON BODY 3 -8 BAY DOCK 4 1,495.00 0.00 0.00 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 4 42.00 0.00 0.00 73304 5 YEAR OFFICER SAFETY PLAN 7 AB3 DOCK 8 BAY 4 0.00 0.00 0.00 73202 AXON BODY 3 -NA10 28 699.00 0.00 0.00 Protect Life.Q-231551-43745.827DG 3 96 Year 1 -TAP Refresh (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 28 0.00 0.00 0.00 11508 MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK 28 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 28 0.00 0.00 0.00 Other 71019 NORTH AMERICA POWER CORD 4 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 -Trade In Item Description Quantity List Unit Price Net Unit Price Total (USD) Other 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 21 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80053 AXON AUTO TAGGING SERVICE ADD-ON: YEAR 2 PAYMENT 28 180.00 180.00 5,040.00 Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)56 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)56 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 56 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 56 0.00 0.00 0.00 Other 73452 OFFICER SAFETY PLAN 7 ANNUAL PAYMENT 28 1,788.00 1,430.12 40,043.36 Subtotal 45,083.36 Estimated Tax 0.00 Total 45,083.36 Protect Life.Q-231551-43745.827DG 4 97 Year 3 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80054 AXON AUTO TAGGING SERVICE ADD-ON: YEAR 3 PAYMENT 28 180.00 180.00 5,040.00 Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)56 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)56 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 56 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 56 0.00 0.00 0.00 73311 8-BAY DOCK AXON BODY CAMERA REFRESH ONE 4 0.00 0.00 0.00 Other 73309 AXON BODY CAMERA REFRESH ONE 28 0.00 0.00 0.00 73452 OFFICER SAFETY PLAN 7 ANNUAL PAYMENT 28 1,788.00 1,430.12 40,043.36 Subtotal 45,083.36 Estimated Tax 0.00 Total 45,083.36 Year 4 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80055 AXON AUTO TAGGING SERVICE ADD-ON: YEAR 4 PAYMENT 28 180.00 180.00 5,040.00 Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)56 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)56 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 56 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 56 0.00 0.00 0.00 Protect Life.Q-231551-43745.827DG 5 98 Year 4 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Other 73452 OFFICER SAFETY PLAN 7 ANNUAL PAYMENT 28 1,788.00 1,430.12 40,043.36 Subtotal 45,083.36 Estimated Tax 0.00 Total 45,083.36 Year 5 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80056 AXON AUTO TAGGING SERVICE ADD-ON: YEAR 5 PAYMENT 28 180.00 180.00 5,040.00 Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)56 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)56 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 56 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 56 0.00 0.00 0.00 73312 8-BAY DOCK AXON BODY CAMERA REFRESH TWO 4 0.00 0.00 0.00 Other 73310 AXON BODY CAMERA REFRESH TWO 28 0.00 0.00 0.00 73452 OFFICER SAFETY PLAN 7 ANNUAL PAYMENT 28 1,788.00 1,430.12 40,043.36 Subtotal 45,083.36 Estimated Tax 0.00 Total 45,083.36 Grand Total 221,301.36 Protect Life.Q-231551-43745.827DG 6 99 Summary of Payments Payment Amount (USD) Year 1 40,967.92 Year 1 -TAP Refresh 0.00 Year 1 -Trade In 0.00 Year 2 45,083.36 Year 3 45,083.36 Year 4 45,083.36 Year 5 45,083.36 Grand Total 221,301.36 Discounts (USD) Quote Expiration: 11/15/2019 List Amount 301,240.00 Discounts 79,938.64 Total 221,301.36 *Total excludes applicable taxes Protect Life.Q-231551-43745.827DG 7 100 Notes Agency has existing contract #00014051 (originated via Q-128243) and is terminating that contract upon the new license start date (12/1/2019) of this quote. The parties agree that Axon is granting a refund of $$39,261.00 (applied to Year 1 licenses) to refund paid, but undelivered services. This discount is based on a ship date range of 11/1/2019-11/15/2019, resulting in a 12/1/2019 license date. Any change in this date and resulting license start date will result in modification of this discount value which may result in additional fees due to or from Axon. The parties agree that Axon is granting a credit of $1,200.00 (applied to Year 2 Payment) for trade-in of CEW hardware. This credit is based on a ship date range of 11/1/2019-11/15/2019, resulting in a 12/1/2019 contract start date. Any change in this ship date and resultin g contract start date will result in modification of this credit value which may result in additional fees due to or from Axon. The parties agree that Axon is granting a credit of $13,240 for undelivered CEW hardware (applied to Year 1 Payment). The parties agree that all TAP obligations from contract #00014051 (originated via Q-128243) have been fulfilled. Purchase of TASER 7 are governed by the TASER 7 Agreement located at https://www.axon.com/legal/sales -terms-and-conditions and not the Master Services and Purchasing Agreement referenced below. Tax is subject to change at order processing with valid exemption. Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on beh alf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have le gal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or write N/A):CustPo Please sign and email to David Gollobit at dgollobit@axon.com or fax to 888-821-8703 Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-231551-43745.827DG ‘Protect Life’© and TASER® are registered trademarks of Axon Enterprise, Inc, registered in the U.S. © 2013 Axon Enterprise, Inc. All rights reserved. Protect Life.Q-231551-43745.827DG 8 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 15. Resolution 08-2019, List of Electors 130 RESOLUTION NO. ____2019 RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND WHEREAS, the City of Tybee Island is a municipality in the State of Georgia in which local elections are held pursuant to the provisions of State Law; and, WHEREAS, through agreement with the Chatham County Board of Elections, the City conducts elections in accordance with its ordinances and charter, and State Law, for filling offices in the City; and, WHEREAS, O.C.G.A. § 21-2-224(e) provides that the Chatham County Board of Registrars shall provide the governing authority of a municipality a list of electors and a list of inactive electors no earlier than the fifth Monday prior to an election and not later than twenty- one (21) days prior to the election for the purpose of permitting the municipality to check the accuracy of the lists; that the municipality shall review the lists and identify in writing to the County Board of Registrars not later than five (5) days prior to the election the names of any persons on the list of electors who are not eligible to vote in such election and state the reason for the disqualification; that the Board of Registrars shall thereafter challenge the persons so identified in accordance with O.C.G.A. § 21-2-228; and that the municipality shall certify the final lists of electors and inactive electors and file a copy of same with the city clerk showing the names of electors entitled to vote at the election; and, WHEREAS, through the assistance of the Chatham County Board of Elections, the City of Tybee Island will have a general election and a special election on November 5, 2019 for the purpose of electing the Mayor and certain Council members, and for voting upon a referendum pertaining to the re-imposition of the special purpose local option sales tax (“SPLOST”); and WHEREAS, the City, through the assistance of staff and others, has reviewed the lists of electors and inactive electors provided by the Board of Registrars and has identified in writing or will identify in writing to the County Board of Registrars, the names of the persons on the electors list who, to the best of the City’s knowledge and belief and based upon its due diligent efforts, are not qualified to vote in the election, and the reasons for such disqualification; and, WHEREAS, the City is now in possession of the final lists of electors and inactive electors showing the names of electors entitled to vote at the elections on November 5, 2019, copies of which having been filed with the city clerk; 131 NOW THEREFORE, BE IT RESOLVED IN OPEN SESSION that the lists of electors and inactive electors, as finalized, be and are hereby certified to be the list of electors entitled to vote at the upcoming elections subject to the outcome of any pending or future challenges which are authorized to be made pursuant to State Law. SO RESOLVED this ______ day of __________________, 2019. CITY OF TYBEE ISLAND, GEORGIA By: ___________________________________ Jason Buelterman, Mayor ATTEST: By: ___________________________________ Clerk of Council 132 3742123.1 000572-000572 133 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 16. Resolution 2019-11, Beach Re-nourishment Payment of $2.6M 134 RESOLUTION NO. _11-2019 RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND WHEREAS, the City of Tybee Island is contracted to and coordinating with the U.S. Army Corps. Of Engineers in connection with a beach renourishment project to commence in late 2019 or early 2020; and WHEREAS, through a grant from the State of Georgia the City has committed funds and is authorized to use funds in connection with the beach renourishment project; and, WHEREAS, the City Council has previously approved the payment of $2.6 million of the grant proceeds for the beach renourishment project as part of the cost of the project and as the City’s share thereof; and WHEREAS, pursuant to such authorization, the City has wired such funds to the USACOE; and WHEREAS, in order to formalize the record of proceedings this resolution is made; NOW THEREFORE, BE IT RESOLVED by the Mayor and Council duly assembled in open meeting that the actions of Council in authorizing payment of the $2.6 million for the purposes of beach renourishment are hereby ratified and the payment of such funds to the U.S. Army Corps. Of Engineers pursuant to such authorization is also approved and ratified. SO RESOLVED this ______ day of __________________, 2019. CITY OF TYBEE ISLAND, GEORGIA By: ___________________________________ Jason Buelterman, Mayor ATTEST: By: ___________________________________ Clerk of Council 135 3742123.1 000572-000572 136 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 17. First Reading, 2019-15, Sec 34-262 - Regulatory Fee/Renewal, STVRS 137 1611398.1 ORDINANCE NO. ______ AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO THE OPERATION OF SHORT TERM VACATION RENTAL PROPERTIES AND TO MAKE CHANGES THEREIN TO ELIMINATE AMBIGUITIES AND TO CLARIFY THE IDENTIFICATION OF SHORT TERM VACATION RENTAL UNITS AND TO PROVIDE FOR EACH UNIT TO HAVE A UNIQUE IDENTIFICATION NUMBER; TO REQUIRE ALL ADVERTISING OR PROMOTION OF ANY UNIT TO INCLUDE THE IDENTIFICATION NUMBER OF SUCH PROPERTIES AND TO REVISE REQUIREMENTS REGARDING EMERGENCY NOTIFICATION SIGNAGE AND FOR OTHER PURPOSES FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia; WHEREAS, the duly elected governing authority for the Cit y of Tybee Island, Georgia, is the Mayor and Council thereof; WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers; WHEREAS, the Code of Ordinances at Sections 34-260 through 34-265 deal with the topic of short term rentals; and WHEREAS, the operation of short term vacation rental properties necessitates additional City time and resources devoted to the specific operation of such properties; and NOW, THEREFORE, Be it ordained by the Mayor and Council of the City of Tybee Island in open meeting that the Code of Ordinances, Sections 34-262 through 34- 265, be amended so that hereafter the sections and subsections addressed below shall read as hereinafter provided. 138 1611398.1 SECTION 1 The Code of Ordinances is hereby amended as to Sections 34-262(ab), and (d), 34- 264 and 34-265 so that hereafter the section and subsections shall provide as follow: Sec. 34-262. – Regulatory fee/renewal. (a) The short-term vacation rental application shall be accompanied by an initial regulatory fee and be subject to an annual fee every January 1 thereafter, as established by the mayor and city council. (1) The regulatory fee shall be $100 per rental unit. An application is valid when completed and filed along with payment of the application regulatory fee. The fee shall be due January 1 of each year for short term rental purposes and, if not paid within 90 days thereof, shall be subject to the delinquency and penalty provisions of section 58-163 as applicable to occupation tax/business license provisions as well as the revocation of any right to use the unit for short term rental purposes until payment of the penalties and fee. In addition to the regulatory fee license as specified herein, the applicant shall also pay the required occupation tax each year. (b) Each property or unit shall be issued a location identification number.registration number. (c) Failure to register as prescribed by this law will result in a fine of $100.00 for each month that the unit continues to operate without registration. (d) The annual application documentationregistration of a unit and the regulatory fee are not transferrable. In the event ownership of a unit changes and even if there is no change in the management company managing the unit, the fee upon ownership change shall be $100 if the change occurs prior to July 1 of the year and $50 if after July 1 of the year . (e) In the event a management company changes, the unit is to be re- registereddocumented by notice to the city and the regulatory fee will be $50 if the management company change is after July 1; otherwise, the fee is $100. Sec. 34-264. - Signs. All one- and two-family STVR units shall post a sign visible from the street listing emergency contact name and phone number. Such sign shall not exceed 24 inches × 24 inches. The emergency contact name and number shall be the STVR agent as required by Section 34-260(d) unless otherwise specified to and approved by the city staff and any rental agency involved. The purpose of the required sign is to enable officers and third parties to identify appropriate contacts for issues with the property and/or the occupants and, therefore, the sign shall be located at such locations as approved by staff consistent with that purpose. The contact phone number shall be visible from a street nearby. Multi-family units shall post a sign visible from outside the unit listing the required emergency contact name and phone number. Multi-family units shall not Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman 139 1611398.1 exceed 8½ inches × 11 inches. All such signs shall be located at locations approved by staff consistent with the purpose of the sign requirements. The phone number on the sign shall be visible from a publicly accessible area. Section 34-265 is deleted in its entirety is amended to hereafter read as follows: Each short term vacation rental property or unit is to have a unique location identification number. Any advertising, promotion or notice of availability of a property or unit for a short term vacation rental occupancy shall include the location identification number or numbers for every available property or unit which is the subject matter of the advertisement, promotion or notice. The phrase “advertisement, promotion or notice” as used herein shall include, but not be limited to, brochures, marketing material and any online, digital, social media or published promotion of any such property or unit. The failure to include such number as required herein shall be a violation hereof and punishable as otherwise provided in the Code of Ordinances. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. 140 1611398.1 SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: ______ SECOND READING: ______ ENACTED: Tybee/Ordinances 2017/16-2017-A STVR FEES 12.06.17 16-2017-B revised 12.19.17 141 1611398.1 ORDINANCE NO. ______ AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO THE OPERATION OF SHORT TERM VACATION RENTAL PROPERTIES AND TO MAKE CHANGES THEREIN TO ELIMINATE AMBIGUITIES AND TO CLARIFY THE IDENTIFICATION OF SHORT TERM VACATION RENTAL UNITS AND TO PROVIDE FOR EACH UNIT TO HAVE A UNIQUE IDENTIFICATION NUMBER; TO REQUIRE ALL ADVERTISING OR PROMOTION OF ANY UNIT TO INCLUDE THE IDENTIFICATION NUMBER OF SUCH PROPERTIES AND TO REVISE REQUIREMENTS REGARDING EMERGENCY NOTIFICATION SIGNAGE AND FOR OTHER PURPOSES FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia; WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof; WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers; WHEREAS, the Code of Ordinances at Sections 34-260 through 34-265 deal with the topic of short term rentals; and WHEREAS, the operation of short term vacation rental properties necessitates additional City time and resources devoted to the specific operation of such properties; and NOW, THEREFORE, Be it ordained by the Mayor and Council of the City of Tybee Island in open meeting that the Code of Ordinances, Sections 34-262 through 34- 265, be amended so that hereafter the sections and subsections addressed below shall read as hereinafter provided. 142 1611398.1 SECTION 1 The Code of Ordinances is hereby amended as to Sections 34-262(b),, 34-264 and 34-265 so that hereafter the section and subsections shall provide as follow: Sec. 34-262. – Regulatory fee/renewal. (a) The short -term vacation rental application shall be accompanied by an initial regulatory fee and be subject to an annual fee every January 1 thereafter, as established by the mayor and city council. (1) The regulatory fee shall be $100 per rental unit. An application is valid when completed and filed along with payment of the applica tion regulatory fee. The fee shall be due January 1 of each year for short term rental purposes and, if not paid within 90 days thereof, shall be subject to the delinquency and penalty provisions of section 58-163 as applicable to occupation tax/business license provisions as well as the revocation of any right to use the unit for short term rental purposes unti l payment of the penalties and fee. In addition to the regulatory fee license as specified herein, the applicant shall also pay the required occupation tax each year. (b) Each property or unit shall be issued a registration number. (c) Failure to register as prescribed by this law will result in a fine of $100.00 for each month that the unit continues to operate without registration. (d) The annual registration of a unit and the regulatory fee are not transferrable. In the event ownership of a unit changes and even if there is no change in the management company managing the unit, the fee upon ownership change shall be $100 if the change occurs prior to July 1 of the year and $50 if after July 1 of the year . (e) In the event a man agement company changes, the unit is to be re -registered by notice to the city and the regulatory fee will be $50 if the management company change is after July 1; otherwise, the fee is $100. Sec. 34-264. - Signs. All one- and two-family STVR units shall p ost a sign visible from the street listing emergency contact name and phone number. Such sign shall not exceed 24 inches × 24 inches. The emergency contact name and number shall be the STVR agent as required by Section 34-260(d) unless otherwise specified to and approved by the city staff and any rental agency involved. The purpose of the required sign is to enable officers and third parties to identify appropriate contacts for issues with the property and/or the occupants and, therefore, the sign shall be located at such locations as approved by staff consistent with that purpose. The contact phone number shall be visible from a street nearby. Multi-family units shall post a sign visible from outside the unit listing the required emergency contact name an d phone number. Multi -family units shall not 143 1611398.1 exceed 8½ inches × 11 inches. All such signs shall be located at locations approved by staff consistent with the purpose of the sign requirements. The phone number on the sign shall be visible from a publicly accessible area. Section 34-265 is amended to hereafter read as follows: Each short term vacation rental property or unit is to have a unique location identification number. Any advertising, promotion or notice of availability of a property or unit for a short term vacation rental occupancy shall include the location identification number or numbers for every available property or unit which is the subject matter of the advertisement, promotion or notice. The phrase “advertisement, promotion or notice” as used herein shall include, but not be limited to, brochures, marketing material and any online, digital, social media or published promotion of any such property or unit. The failure to include such number as required herein shall be a violation hereof and punishable as otherwise provided in the Code of Ordinances. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. 144 1611398.1 SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2019. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: ______ SECOND READING: ______ ENACTED: Tybee/Ordinances 2017/16-2017-A STVR FEES 12.06.17 16-2017-B revised 12.19.17 145 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 18. Second Reading, 2019-14, Sec 42-60(5), Floating Lanterns and Balloons 146 ORDINANCE NO. ___-2019 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF TYBEE ISLAND, GEORGIA, SO AS TO SPECIFICALLY PROVIDE THAT IT IS PROHIBITED AND UNLAWFUL TO RELEASE BALLOONS SUCH AS HELIUM BALLOONS OR FLOATING LANTERN TYPE DEVICES INTO THE ATMOSPHERE AND TO CLARIFY THAT BALLOONS AND FLOATING OR SKY LANTERNS ARE DEEMED TO BE “LITTER”, TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt and/or amend ordinances under its police and home rule powers, and WHEREAS, the governing authority desires to amend the Code of Ordinances for the City of Tybee Island to prohibit the release of harmful balloons and “floating lanterns”, and WHEREAS, it is found the use of balloons and similar items, including “floating lanterns” are a hazard to the environment, as well as to wildlife, and therefore, it is resolved as follows: NOW, THEREFORE, be it resolved and it is hereby ordained by the governing authority of the City of Tybee Island that Section 12-1 (a) 2 shall be amended so that hereafter it shall read as follows: SECTION 1 (2) Placement of litter. It shall be unlawful to throw, place, deposit, sweep or scatter, or cause to be thrown, placed, deposited, swept, or scattered, any paper, food, cigarette butts, bottles, cans, trash, fruit peelings or other refuse upon the beaches or structures erected hereon. Beach goers must have their trash in a container at all times. Littering shall also include the release into the air or surface of balloons, helium or otherwise, and/or heat or flame operated devices sometimes referred to as “sky lanterns”, “Chinese lanterns” of “floating lanterns”, to include, with regard to balloons or lanterns, helium, foil, mylar or “bio-degradable” devices or items from any location in the City, including the beach, structures on the beach and waters adjacent thereto, and such activity shall be classified as “littering” and subject to the prohibition herein. 147 SECTION 2 It is further hereby ordained by the governing authority of the City of Tybee Island that Section 42-60 (5) is hereby amended so as to add the following thereto: The release into air or surface of balloons, floating lanterns, sky lanterns or similar devices sometimes referred to as “Chinese lanterns”, including helium, foil, mylar or “bio- degradable” devices or items from any location in the City, including the beach, structures thereon and waters adjacent thereto, shall be deemed to be “littering” and included as an activity prohibited in this subsection. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. This Ordinance shall become effective on ________ day of __________________, 2019. ADOPTED THIS DAY OF , 2019. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: 148 149 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Item Attachment Documents: 24. Barry Brown: Add STVR's to the list for Special Review in the R-1, R-2 and RT Districts 150 151 152 153 154