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HomeMy Public PortalAbout1963_03_23 278 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, MARCH 23, 1964. A regular meeting of the Leesburg Town Council was held in the Council Chambers, Leesburg, Virginia, on March 23, 1964. The meeting was called to order by the Mayor, with Councilman Dodd leading the group in prayer. Those present were : Mayor Rollins, Councilmen C. A. English Cole, C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Robert A. Orr and John W. Pumphrey. Also present were Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. Mr. James W. Ritter, Jr. was appointed Acting Clerk in the absence of the Clerk of the Council. The minutes of the regular meeting' of March 9, 1964 were unanimously ap- proved by Council. Mr. John Tolbert of Second Street, Waverly Heights, addressed the Council relative to the condition of the streets in Waverly Heights. Councilman Orr also read a letter , which was signed by several citizens in that area, asking that the Town make some improvements to the streets in Waverly Heights. Mayor Rollins stated that a sum of $629.00 had been appropriated for the streets in this section and that work would go forward when the weather permits. Mr. George P. Hammerly, Chairman of the Airport Commission, addressed the Council and stated that there was a balance of $145,882.00 on hand :in Airport funds, which included the $25,000.00 recently received from the State. Mr. 00 C, Hammerly stated that he would like to receive approval from the Council to pro- ceed with the awarding of contracts and construction of certain buildings at the L: Airport. He explained that ten -per cent would be retained and that Mr. Paxton, CC Engineer, would supervise the construction. Mr. James Mottley addressed the Lr Council and asked what the Council intended to do about awarding the contracts for the building construction at the Airport , stating that he had some persbnal interest as a pilot and as a citizen of the Town of Leesburg. Town Attorney George M. Martin explained that, in connection with this construction, a per- formance bond should be obtained by the contractor and that certain insurance should be in effect- to protect the Town during construction. Mr. Cole stated that the Council should certainly follow the Town Attorn y 's advice and recom- mendations. After much discussion, the Mayor instructedjthe Town Attorney to draw up a contract which would include the bond and penalty provisions and also a clause to the effect that the buildings would be subject to the ap- proval of the Airport Engineer. On motion of Councilman Lowenbach, seconded by Councilman Pumphrey, and unanimously approved by Council, Paragraph 8, Page 5 of the Petroleum Vendor Lease Privilege, as suggested by Humble Oil Company, was approved subject to FAA approval as .follows: 8. If, during the term of this agreement or any renewal thereof, the Town shall sell, convey or lease any area within one hundred and fifty feet (150 ft. ) of Humble 's permanently installed facili- ties on the Airport to a party or parties whose activities are such _ that they may be expected to consume aviation and motor fuels and other petroleum products, the Town shall make it a condition prece- dent to such sale, conveyance or lease, that such transferee or lessee shall enter into an agreement with Humble for the purchase from Hum- ble of aviation and motor fuels and other petroleum products at the prices herein provided to be paid therefor by the Operator , and which agreement shall be co-extensive with the balance of the term of this agreement or any renewal thereof. On motion of Councilman Orr, -seconded by Councilman Lowenbach, the follow- ing resolution was unanimously adopted : BE IT RESOLVED, by the Town Council of the Town of Leesburg, that an order be placed through the State Department of Purchases and Supply at Richmond for one black Plymouth Police Car, in accordance with their letter of March 10, 1964 at a price of $1,771.88. The Mayor informed the Council that the Utility Committee would meet with the Board of Supervisors and the School Board Thursday night of this week at the Board of Supervisor 's Room to discuss proposed sites for school construc- tion, together with water and sewer connections. The Mayor also told the Utility : 3. Minutes of March 23, 1964 Meeting. Committee that at their meeting to be held on April 9th they should also con- sider a proposed fence at the Landfill and also that a decision be reached as to whether or not the Town should purchase a garbage truck and pick up its own garbage and trash. ' The Mayor told the Finance and Laws and A.:ministration Committees to' study the business license ordinance at their meeting on April 7th and to come up with any revisions that they think necessary and also instructed the' Town At- torney to meet with these committees on this study'. The Mayor also said that the committee of the whole should meet on April 8th at 7:30 P.M. to decide on the amount of the general obligation bond to be issued in• the near future. The meeting adjourned at 9:00 P.M. ' Council reopened their meeting at 9:35 P.M. to consider a resolution per- taining to the services of Johnson and Williams, Consulting Engineers. On mo- tion, duly seconded, the following resolution was adopted: 1. Whereas, the Town of Leesburg and Johnson and Williams, Consult- ing Engineers, entered into an employment contract dated October 12, 1962, and 2. Whereas, said engineering firm has prepared and submitted a study • ' and recommendation respecting the projected sewage system for the Town of Leesburg, and 3. Whereas, the Council is of the opinion that the contract should be terminated in the public interest due to the reluctance of the Council to enter into contracts of prolonged duration. 4. Whereas, the Council has defined the scope and extent of the sewage projected system and wishes for said firm to render and per- form the requisite engineering services with respect thereto. 5. BE IT RESOLVED by the Town Council of the Town of Leesburg, that I Johnson and Williams be and they are hereby authorized to proceed with all engineering services including the preparation of plans and specifications for the remodeling of the present Sewage Treatment Plant and the construction of a trunk sewer and sewage holding pond to be built on a tract of land secured by the Town approximately 8500 feet below the present plant, and in accordance with Phase 1, Plan One - "Improvements to Existing Sewage Treatment Plant", as outlined in Report on Sanitary Sewerage Facilities, Leesburg, Vir- ginia, prepared by Johnson and Williams and dated June, 1963, as modified. 6. Be it further resolved by the Council that the said agreement be and it shall be terminated and of no further effect upon the completion of the engineering services authorized above, or at the end of three years from the date hereof whichever occurs first. 7. Be it further resolved that the Town Manager be and he is hereby directed to inform the firm of Johnson and Williams of this action by registered mail enclosing a certified copy of this resolution therewith. There being, no further business, the meeting adjourned at 9:45 P.M. demII -C7(4-7W fl' Mayor c-t n_Cle tof the Council V