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MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 22, 1964.
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, Leesburg, Virginia on June 22, 1964. The meeting was called to order
by the Mayor, with Councilman Pumphrey leading the group in prayer. Those
present were Councilmen C. A. English Cole, C. Grey Dodd, C. Maloy Fishback,
Maurice R. Lowenbach, Jr. , Robert A. Orr and John W. Pumphrey. Also present
were Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin.
The minutes of the regular meeting of May 25, 1964, a special meeting of
June 3, 1964 and a special meeting of June 4, 1964 were unanimously approved
by Council.
Mr. Richard Stokes addressed the Council with regard to a resolution con-
cerning the southwest segment of the By-Pass and requested that Council table
this matter until a later meeting when his attorney could be present to argue
the cause.
A Public Hearing was held at this time with regard to the Proposed Budget
and Tax Rate for the fiscal year 1964-1965. Mr. Frank Caldwell , Manager of the
C & P Telephone Company addressed the Council with regard to Item 3 of the tax
rate , stating that he believed this to be a direct imposition on business and
• that it would cost his Company alone about $3,000. He believes that if this tax is
30 designed to reach those citizens who rent in the Town that more money could be
LO derived by raising the automobile tag license fee. He also stated that he thought
b it unfortunate that Council would choose to tax businesses more, when what we
o really need is more businesses to carry the tax burden.
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Mr. R. K. Gheen also addressed the Council , agreeing with Mr. Caldwell,
stating that he believed business was at a disadvantage and that he believed
' some consideration should be given to this fact.
Upon motion of Mayor Rollins, seconded by Councilman Orr , the Proposed
Budget for 1964-65, as published, was unanimously adopted by Council.
Upon motion of Councilman Cole, seconded by Councilman Fishback, the fol-
lowing Ordinance was adopted by a roll call vote of 6 to 1, Councilman Lowen-
bach being against this motion:
BE IT ORDAINED by the Town Council for the Town of Leesburg, that
the following taxes be and they are hereby levied for the fiscal
year beginning July 1 , 1964 and ending June 30, 1965 for the sup-
port of the municipal government, the payment of interest on muni-
cipal debts and other municipal purposes as follows:
1. The tax on all taxable real estate shall be at the rate of
Sixty Cents ($.60) on every One Hundred Dollars ($100.00) of the
assessed value thereof.
2. All tangible personal property, including the tangible per-
sonal property separately classified by Sections 587829.1; 58-
829.2 and 58-829.3 of the Code of Virginia, shall be taxed at
the rate of One Dollar ($1.00) on every One Hundred Dollars
($100.00) of the assessed value thereof.
3. All tangible personal property of all railroads, express,
telegraph, telephone , power and other public service corpora-
tions shall be taxed at the rate of One Dollar ($1.00) on every
One Hundred Dollars ($100.00) of the assessed value thereof , and
taxable real estate of said public service corporations shall be
taxed at the rate of Sixty Cents ($.60) on every One Hundred Dol-
, lars ($100.00) of the assessed value thereof.
4. The tax on all bank stock subject to taxation within the
- Town of Leesburg shall be at the rate of Eighty Cents ($.80)
on each One Hundred Dollars ($100.00) of the taxable value of
the share of the stock in any bank located in the Town of Lees-
burg,. subject to the provisions of Section 48-476.2 of the 1950
Code of Virginia, as amended.
2: •
MINUTES OF JUNE 22, 1964 MEETING.
Mr. George Hammerly, Chairman of the Airport Commission, gave a report on
progress at the new Airport, stating that the blacktop should be started within
10 days to 2 weeks, that the heavy rock is down on about 50%, the terminal
building is about 80% complete. He stated that the engineer thinks it is about
55% complete and that they should be in operation in about 6 weeks to 2 months.
He also stated that there was presently in the Bank the sum of $117,349.58.
Mr. Ritter reminded the Utility Committee that they would meet this coming
Thursday night, June 25th, that there were several matters to be discussed and
that Mr. Lee Phillips would be present to give his report on storm drainage
plans, etc.
Mayor Rollins wished to remind the public that a new contractor would
start trash and garbage pick-up on Thursday, July 2, 1964, with 3 pick-ups
a week for businesses and the usual two a week for residences.
He also stated that there will be a special meeting at 8:00 P.M. of Council
on June -29th for the purpose of appropriating the budget for the fiscal year
1964-65.
Mayor Rollins also asked Town Manager Ritter to have the property located
at the southeast corner of Belmont Drive and Lafayette Terrace in Prospect Hills
cleaned up. Mr. Ritter advised Council that this is private property and that
the owner of same had been so notified.
Mayor Rollins asked Mr. Forbes, Director of Planning and Zoning, to have a
report for the next meeting on the property designated for recreation in Pros-
pect Hills, to contact Mr. Frank J. Schaefer with regard to this and find out
what procedure should be followed to get this matter moving.
Upon motion of Councilman Cole , Council unanimously deferred the resolu-
tion in regard to the By-Pass until the meeting of June 29th.
Upon motion of Councilman Orr, seconded by Councilman Cole, the following
resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
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all property owners whose residences or buildings have sanitary
sewage facilities connected to a storm drain be given notice to
disconnect such facilities from the storm drainage system and to
rearrange their sewer lines so that they will flow into the Town
sanitary sewer system.
AND BE IT FURTHER RESOLVED, that such property owners be given
notice that this connection will have to be made within 60 days
from the time that the Town has installed the service line from
the main to the property line.
Upon motion of Councilman Orr, seconded by Councilman Fishback, the follow-
ing resolution was unanimously adopted :
RESOLUTION DESIGNATING DEPOSITORY
FOR ACCOUNT IN THE NAME "TOWN OF
LEESBURG, VIRGINIA - VIRGINIA KNOLLS
PHYSICAL IMPROVEMENTS (SECTION II)"
WHEREAS, Loudoun Properties, a partnership, has delivered to the
appropriate officials of the Town of Leesburg, Virginia, the sum
of SIXTY-FuUR THOUSAND NINE HUNDRED SIXTEEN and 50/100 DOLLARS
($64,916.50) to guarantee satisfactory and acceptable installa-
tion of physical improvements within Section II of Virginia Knolls
Subdivision as required by Section IV A 2 of the Subdivision Ordi-
nance for the Town of Leesburg, Virginia; 'and
WHEREAS, it is desired that a depository for such sum be designated
for the safekeeping thereof and for the joint withdrawal of said
funds to pay for the construction of said physical improvements as
the work shall be accomplished when payments to the persons, firms
or corporations performing such work shall be entitled to draws
for the satisfactory performance of such work pursuant to the plans
and specifications heretofore filed with the Town of Leesburg, Vir-
ginia.
MINUTES OF JUNE 22, 1964, MEETING.
NOW, THEREFORE, BE IT RESOLVED, that The Peoples National Bank of
Leesburg, Leesburg, Virginia, is hereby designated as a depository
of the Town of Leesburg, in Virginia, and that a checking account
be maintained in said bank in the name of "Town of Leesburg, Vir-
ginia - Virginia Knolls Physical Improvements (Section II)", and
that the Town Manager of the Town of Leesburg, in Virginia, or his
successor or substitute who may be lawfully acting, is hereby au-
thorized to sign, and the subdivider , Loudoun Properties, a partner-
ship, by John H. Ours and J. D. Williams, Managing Partners, are
authorized to co-sign checks, drafts and other instruments for the
payment of money from the account under said title ; that the said
officer of the Town of Leesburg, in Virginia,' is hereby authorized
to endorse checks, drafts, money orders, or other instruments for
deposit in said checking account, or for collection by said Bank;
to accept drafts, checks and other instruments payable at said
Bank; to waive demand, protest, and notice of protest, or dis-
honor of any check or other instrument made , drawn or endorsed
on behalf of said Town, and the titles of all parties shall be
required after their names on any of said instruments for the
payment of money from said checking account ; and
BE IT FURTHER RESOLVED, that The Peoples National Bank of Lees-
JO burg, Leesburg, Virginia, is hereby authorized to honor, receive,
o certify or pay all instruments signed in accordance with these
nn Resolutions, even though drawn or endorsed to the order of any
C � person authorized to sign the same or tendered for cashing, or
in the payment of the individual obligation of any such person,
or for deposit to his personal account, and said Bank shall not
be required, or be under any obligation to inquire as to the
circumstances of the issuance or use of any instrument signed
in accordance with these resolutions, or the application and
disposition of such instrument , or the proceeds thereof; and
BE IT FURTHER RESOLVED, that the Clerk of the Council of this
Town shall certify to said Bank the name and signature of the
presently appointed and duly qualified Town Manager , and to his
successor or substitutes, if any, who may be hereafter lawfully
designated, and immediately certify such changes to the Bank,
and the Bank shall be fully protected in relying upon such cer-
tifications of the Clerk of the Council , and shall be indemni-
fied and saved harmless from any claims, demands, expenses, loss
or damage resulting from, or growing out of , honoring the signa-
ture of 'any officer so certified, or in refusing to honor any
signature which may be replaced through changes made without such
certification; and
BE IT FURTHER RESOLVED, that this resolution shall in no manner
affect or invalidate the resolutions adopted by the Council of
this Town on September 2, 1963, designating The Peoples National
• Bank of Leesburg, Leesburg, Virginia, as a depository for the
checking account maintained in said Bank in the name "Town of
Leesburg, Virginia", or in the name of "Town of Leesburg, Vir-
ginia, Police Court", and authorizing the signing of instruments
for the withdrawal of money from said accounts and the endorse-
ment of instruments for deposit to said accounts; and
BE IT FURTHER RESOLVED, that said Bank is hereby authorized and
directed to rely and act upon this resolution from and after its
date of adoption, and that it shall remain in full force and ef-
fect until written notice of its amendment or rescission shall
have been received and acknowledged by- said Bank, and that re-
ceipt of any such notice shall not affect any action taken by -
said Bank prior thereto ; and
BE IT ALSO RESOLVED, that the Clerk of the Council is hereby au-
thorized and directed to certify to The Peoples National Bank of
Leesburg, Leesburg, Virginia, this resolution, and that the pro-
visions hereof are in conformity with the Charter and Ordinance
of this Town and the laws of the State of Virginia.
4
MINUTES OF JUNE 22, 1964 MEETING.
Upon the request of Town Manager Ritter , Mayor Rollins moved that the
matter of appropriations for various items be tabled until the meeting of
June 29th.
Upon motion of Councilman Orr, seconded by Councilman Pumphrey, the fol-
lowing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
$25.00 be appropriated to Attorney Lucas D. Phillips as considera-
tion for storm drainage easement across Lot 18, Valley View Es-
tates, in connection with Davis Ave. construction.
Upon motion of Councilman Pumphrey, seconded by Councilman Fishback, the
following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
the State Highway Department be requested to take into the Second-
ary System Harrison Street, from Catoctin Circle to Shenandoah Ave. ,
and Shenandoah Ave. , from Harrison Street east to dead end.
Upon motion of Councilman Cole, the following resolution was placed on the
floor, but was dropped for lack of a second.
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
the $994.31 in bond interest in the Loudoun National Bank be re-
tained in the Town of Leesburg General Fund Account, and not be
transferred to the Airport Commission Account, as requested in
the Chairman's letter of June 4, 1964.
Councilman Lowenbach moved that the $994.31 in bond interest in the Loudoun
National Bank, which is in the Town of Leesburg General Fund Account , be trans-
ferred to the Airport Commission Account , as requested in the Airport Commission's
letter of June 4, 1964. This motion was seconded by Councilman Orr and adopted
by a roll call vote of 6 to 1, Councilman Cole voting against this motion.
Upon motion of Councilman Orr , seconded by Councilman Pumphrey, the follow-
ing resolution was adopted by a roll call vote of 5 to 2, Councilmen Cole and
Fishback being against this motion :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
5846.00 be appropriated for the purchase of furniture for the Town
Office Building.
Upon motion of Councilman Cole , seconded by Councilman Fishback, the fol-
lowing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
the following action taken by the Leesburg Planning Commission on
June 4, 1964 be adopted :
At a regular meeting of the Leesburg Planning Commission held on
June 4, 1964, the following action was taken:
Upon motion of Mrs. Reynolds, seconded by Mr. Vandevanter, it was
passed by a vote of 4 for and 1 against to recommend to the Lees-
burg Town Council the waiver of a sidewalk for a distance of ap-
proximately 180 feet on the northeast side of Harrison Street in
Virginia Knolls Subdivision, from an existing catch basin to the
bridge across Tuscarora Creek.
Upon motion of Councilman Lowenbach, seconded by Councilman Orr, the fol-
lowing
resolution was unanimously adopted by roll call vote :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that -•
the following action taken by the Leesburg Planning Commission on
June 4, 1964, be adopted :
At a regular meeting of the Leesburg Planning Commission held on
June 4, 1964, the following action was taken :
Upon motion of Mr. Vandevanter, seconded by Mr. Reed, it was unani-
mously voted to recommend to the Leesburg Town Council to waive the
Subdivision Ordinance requirements with respect to a request by Wal-
ter L. Phillips for a 4o foot extension of the frontage of Lot No.
16 in Exeter Hills Subdivision, provided that :
5
MINUTES OF JUNE 22, 1964 MEETING.
(a) Wildman Street be extended 40 feet ;
(b) Walter L. Phillips convey the extended property to Retlaw, Inc. ;
(c) Retlaw, Inc. convey the increased Lot No. 16 by metes and bounds
and by plat.
(d) The temporary cul-de-sac be extended and that Walter L. Phillips
execute a deed of temporary dedication.
Upon motion of Councilman Fishback, seconded by Councilman Orr, the fol-
lowing resolution was placed on the floor for discussion, with Alternate #3
being suggested by Councilman Fishback:
111
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
the firm of Tri-County Asphalt Company, Inc . of Leesburg be awarded
a contract for the building of Lee Avenue and Davis Avenue, in ac-
cordance with their low bid of $18 ,870.00.
BE IT FURTHER RESOLVED, that the work is to be done in accordance
with the specifications outlined in the Town Manager 's letter of
June 9, 1964, copy of which is attached hereto and made a part of
these minutes.
After discussion, upon motion of Mayor Rollins, seconded by Councilman Orr, it
JO was decided to table this motion until the meeting of June 29th and Mr. Ritter
10 was directed to have Mr. Wilburn of the Tri-County Asphalt Co. present at this
meeting at the request of Councilman Orr.
There being no further business, the meeting adjourned at 9:00 P.M.
o /E61;22--
Mayor
Clerk of he Council