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HomeMy Public PortalAbout1964_06_29 MINUTES OF A SPECIAL MEETING OF LEESBURG TOWN COUNCIL, JUNE 29, 1964. A special meeting of the Leesburg Town Council was held in the Council Chambers on June 29, 1964 at 8:00 P.M. The meeting was called to order by the Mayor, with Councilman Orr leading the group in prayer. Those present were : C. A. English Cole, C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Robert A. Orr and John W. Pumphrey. Also present were Town Manager James W. Ritter , Jr. and Town Attorney George M. Martin. Mayor Rollins gave a brief resume of the action formerly taken with regard to the southwest segment of the By-Pass to those interested persons assembled for this meeting. He also stated that if Route B was adopted by tie Council at this meeting, the Highway Commission would hold another public hearing on this matter. ' Those persons speaking in favor of Route A were Donald W. Devine, local Attorney representing several landowners along Dry Mill Road, Mr. A. Clinton ' Cook, Miss Madge Barclay, Mr. Richard Stokes, Miss Mildred Gaines, Mr. Lester • Trueblood, and Mrs. Stanley Greene , Jr. Those speaking for Route B were Dr. Matt Pulliam, Mrs. Ida Polen, Mr. Frank Caldwell , Dr. Charles Kram of the Children 's Center , Mr. Gordon Gochnauer , Mr. E. Frank Myers, Mr. Alfred L. B. diZerega, III , Mr. R. K. Gheen, Colonel Merle Preble, Mr. Dewey Hill , Mr. Van Iden Zeiler and Dr. B. A. Brann. Mr. Carleton. Penn spoke as a neutral on this subject. Upon motion of Mayor Rollins, seconded by Councilman Pumphrey, the follow- • ing resolution was placed on the floor for discussion: ' WHEREAS, the Virginia State Highway Department has proposed to be built a By-Pass in and around the Town of Leesburg, Virginia, and WHEREAS, the said Highway Department has indicated its preference of a route in the southwest quadrant of the said Town of Leesburg and designated it as Line "A", and WHEREAS, it is the consensus of the Council for the Town of Lees- burg, in Virginia, that Line "A" disrupts the residential develop- ment in this area, and WHEREAS, several people have evidenced a distinct dissatisfadtion in the proposed Line "A", and WHEREAS, in terms of long range planning, Line "A" will not secure the future needs of the people as well as the alternate proposed Line "B" and "D", as evidenced by the remarks of various Highway officials, and WHEREAS, Line "B" and "D" would affect considerably fewer people and have less cost for the purchase of rights-of-way than Line • "A" , and WHEREAS, the Leesburg Planning Commission did, on June 10, 1964, unanimously reaffirm its earlier recommendation to Council that • Line "B" and "D" be adopted. • NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of Leesburg, in Virginia, that the Highway Commission, in the in- terest of health, safety and welfare and in accordance with the desires of the people of Leesburg, be requested to reverse its original decision and construct the southwest segment of the Leesburg By-Pass along Line "B" and "D", entering existing Route 7 near what is known as Clark's Gap, Virginia. Councilman Cole moved that this resolution include the following: that the Highway Department be requested to hold a public hearing as affects the southwest quadrant. This motion was seconded by Councilman Fishback, but , no vote was taken. Councilman Lowenbach moved that the 4th paragraph of this resolution be stricken. This was seconded by Councilman Orr and Council voted unanimously to strike this 4th paragraph. A roll call vote showed unanimous adoption of the resolution as follows: 7 MINUTES OF JUNE 29, 1964 MEETING. WHEREAS, the Virginia State Highway Department has proposed to be built a By-Pass in and around the Town of Leesburg, Virginia, and WHEREAS, the said Highway Department has indicated its preference of a route in the southwest quadrant of the said Town of Leesburg and designated it as Line "A", and WHEREAS,_ it is the consensus of the Council for the Town of Lees- burg.,_ in Virginia, that Line "A" disrupts the residential develop- - ment- in this area, and WHEREAS, in terms of long range planning, Line "A" will not secure the future needs of the people as well as the alternate proposed Line "B" and "D", as evidenced by the remarks of various Highway officials, and - WHEREAS, Line "B" and "D" would affect considerably fewer people ' . and have less cost for the purchase of rights-of-way than Line "A", and WHEREAS, the Leesburg Planning Commission did, on June 10, 1964, unanimously reaffirm its earlier recommendation to Council that 00 Line "B" and "D" be adopted. CD b NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of Lees- burg, in Virginia, that the Highway Commission, in the interest of health, safety and welfare and in accordance with the desires of the people of Leesburg, be requested to reverse its original decision and construct the southwest segment of the Leesburg By-Pass along Line "B" and "D", entering existing Route 7 near what is known as Clark's Gap, Virginia. Mr. Robert S. Walters of Tri-County Asphalt Co. , Inc. was present and ex- plained to Council the Alternate #4 type of road construction referred to in the bids on the Lee Avenue - Davis Avenue job. Mr. Ritter explained that the Virginia Department of Highways would not accept this type of construction. Upon motion of Councilman Lowenbach, seconded by Councilman Cole, the following resolution was unanimously adopted and Mr. Ritter was instructed to sign a contract for same after July 1 , 1964: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the firm of Tri-County Asphalt Company, Inc . of Leesburg be awarded a contract for the building of Lee Avenue and Davis Avenue , in accord- ance with their low bid of $18,870.00. BE IT FURTHER RESOLVED, that the work is to be done in accordance with the specifications outlined in the Town Manager 's letter of June 9, 1964, copy of which is attached hereto and made a part of these minutes. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that Johnson and Williams be authorized to proceed with plans and speci- fications on the following Sanitary Sewage Facilities: (a) Remodeling of the existing Sewage Treatment Plant. (b) Construction of an Interceptor Sewer Line from the loca- tion of the Existing Treatment Plant to the location of the new treatment facilities - a distance of approxi- mately 8,500 feet. , (c ) Construction of a Sewage Holding Pond; if required by the Water Control Board. (d) Construction of an Interceptor Sewer Line from the Existing Sewage Treatment Plant to Dry Mill Road, a distance of ap- proximately 6,000 feet. ' MINUTES OF JUNE 29, 1964 MEETING. Mayor Rollins ordered that permission to go on the properties of Harper and Kincaid be obtained. Upon motion of Councilman Fishback, seconded by Council- man Lowenbach, the following addendum to this resolution was unanimously adopted : BE IT RESOLVED by the Council of the Town of Leesburg, that the Mane- ger be authorized to hire two appraisers for the purpose of apprais- ing the land necessary for the sewage treatment plant and holding pond r on the property of Kincaid and Harper. i Upon motion of Councilman Lowenbach, seconded by Councilman Fishback, the following Ordinance was adopted by a roll call vote of 6 to 1 , Mr. Cole voting against this ordinance : BE IT ORDAINED by the Town Council of the Town of Leesburg, that a new Section (19-36.3) be provided in the Code of the Town of Lees- burg, Virginia, adopted October 28, 1963, to provide for a charge for water customers outside the corporate limits of the Town of Lees- burg. Sec. 19-36.3. Charge for water service outside the corporate limits of the municipality. The charge for water service for customers outside the cor- porate limits of the municipality shall be fifty per cent (50%) greater than the charge for water inside the corporate limits. Upon motion of Councilman Fishback, seconded by Councilman Cole, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that Stanton, Minter & Bruner , Certified Public Accountants, be author- ized to audit the financial records of the Town for the fiscal year ended June 30, 1964. Upon motion of Councilman Orr , seconded by Councilman Fumphrey, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that • 111 the following supplemental appropriations be made to complete the fiscal year June 30; 1964: 1. Social Security $ 400.00 2. Retirement 600.00 3. 0. S. & S. Rep. & Equipment 100.00 4. Police - Vehicle Maint. 250.00 5. Streets - Personal Services 1 ,100.00 6. Issuing Justice 212.00 7. Debt Service - Interest 188.33 8. Utility Fund - Personal Services 1 ,403.00 $4,235.33 Upon motion of Councilman Dodd, seconded by Councilman Lowenbach, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that Walter L. Phillips be authorized to proceed with a survey for the proposed sidewalk, curb and gutter and storm drain from M & G Motors to W. South Street. Upon motion of Councilman Pumphrey, seconded by Councilman Dodd, the fol- lowing motion was adopted : That the Mayor be authorized to go before the Board of Supervisors and request that they concur in the decision of the Leesburg Town Council in asking the Department of Highways to reverse their decision _ on the southwest segment and ask them to adopt rine B and D. and that a re- ,4,: r hearing be held on this segment of the By-Pass again. At this time, Vice-Mayor Robert A. Orr took over the Chair and conducted r' the balance of the meeting. -t 4 S 9 MINUTES OF JUNE 29, 1964 MEETING. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section Al, Administration, Personal Services, in the amount of $23,600.00 on the sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto , was unani- mously adopted. Upon .motion of Mr. Rollins, seconded by Councilman Pumphrey, Section A2, !• Administration, Other Services and Supplies, in the amount of $18,814.00 on the sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto, was , unanimously adopted. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section B, . Planning and Zoning, in the amount of $7,050.00 on the sheet entitled Appropria- tions for Fiscal Year 1964-65 attached hereto , was adopted by a roll call vote of 4 to 3, those voting against this motion being Councilmen Cole , Fishback and Orr. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section C, Administration of Justice, in the amount of 82,700.00 on the sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto, was unanimously adopted. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section D, Police Department, in the amount of $31 ,715.00 on the sheet entitled Appropria- DO tions for Fiscal Year 1964-65 attached hereto, was unanimously adopted. O Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section E, L Fire Department, in the amount of $4,050.00 on the sheet entitled Appropria- U U tions for Fiscal Year 1964-65 attached hereto, was unanimously adopted. ted. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section F , Streets, Sidewalks & Sanitation, in the amount of $44,010.00 on the sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto was unani- mously approved. , Upon motion of Mr. Rollins, seconded by Councilman Cole, Section G, Refuse Disposal , in the amount of 515,360.00 on the sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto was unanimously adopted. IIUpon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section H, Contingency Fund, in the amount of 51,000.00 on the sheet entitled Appropria- tions for Fiscal Year 1964-65 attached hereto , was unanimously adopted. Upon motion of Councilman Orr, Council unanimously voted that this Contingency Fund should be kept in an itemized account and that Council be advised when expendi- tures are made from said account when requested. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section A, Water and Sewer Department under Utility Fund , in the amount of $28,425.00 on sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto , was unanimously adopted. Upon motion of Mr. Rollins, seconded by Councilman Orr, Section B, Debt Service, in the amount of $33,470.00 on the sheet entitled Appropriations for Fiscal Year 1964-65 attached hereto, was unanimously adopted. Upon motion of Mr. Rollins, seconded by Councilman Pumphrey, Section C, Contingency Fund, in the amount of $1 ,000.00 on the sheet entitled Appropria- tions for Fiscal Year 1964-65 attached hereto, was unanimously adopted, with the stipulation that this also be kept in an itemized account available to Council upon request. Upon motion of Mr. Rollins, seconded by Councilman Fishback, it was u4ani • - mously voted that for the duration of the calendar year.1964-65 that each quarter the formula of 10 cents per thousand gallons of water be transferred from the Utility Fund to the General Fund. Upon motion of Councilman Fishback, seconded by Councilman Dodd, and there being no further business , the meeting was adjourned at 10:35 5.M. Mayor Clerk / f the Council / A : i Juno 9. 196E A F e Gentlemen: lido will be received in the Office of the Town Manager of the Town of Leecburz on Juno 22, 1964 et 10:00 A.H. , t2.>>.T. , far the rebuilding of Lao Avenue, beginning at a point approxi- mately 0.10 Wile south of Dry dill Road to a point on Davis Avenue, approximately 0.11 mile tract of Valley View Avenue. The limit:: of the project will be at the endo of the surface treatment co both otreetc. The project in approximately 0.426 silos long and the work will consist cf the fo tonins: 1. The existing bane will be scarified, roahaped and atone added to fora a aubersdo for Item ,93 or `b. All soft and unsuitable material is to be removed and stabilized with satisfactory material so that the finished oubgrado shall have 95% density. Did ©hall include a price per cu. yd. for under- cutting, uhich °hell include reptaca/eat with ostisfectory ma- terial. All undercutting shall be at the direction of the en- ginoor. 2. A typical section is Attached hereto and shall be- come a part of these cpecificctionc. All material necessary to mato the typ!oal ceotton scall come from within the limit° of the project. Mc borrow is neceecary. 3. A bid is to be "urniahed for the ;laeicg of 6 inches of compacted 't ickneco of Aggregate Lase Type 1, Grading "a" or "C", with 100}3 density, and with 2.0:1# per e4uare yard of Type 1-3 Seuface Conroe. f- i, e Juno 9, 1964 4. An alternate bid is to bo furnished for the placing of 4”" o.nPuotod thickness of black base, which ie to be placed 4 ., tura operetiono. The first coerce &hall be 3" com- pacted t. • . t..eaa of n-3, and the second course obeli be Ili" of compacted tbicknosc of fl-2. A otrface course of I " of 1-3 top shell be placed on the base coerce. 5. aids are to show the following information: (a) A bid in accordance with Section 3 of thin advortinexent. (b) Alternate bid in accordance with suction 4 of thio advertisement. ::oto: Both (a) and (b) above shall include coot of grading neceosarq to obtain the typical suction attached hereto, and shall also include the const of removal of existing culverts at Eta. 8+00 and Sta. 12+00, es shown on attached drawing, and re- placement of suitable material after culvert re- moval. (c) Price' shall be furnished to install the fol- lowing drainage pipes: Sts. 0+30 - Lxtond existing 12" WI. Pipe, 4' right and 4' left. Stn. 11+00 - install 3Q'-15" C.H. Pipe, to be in lino with the teeter of a 10' otore drain eacemout along, the oast boundary line of Lot 1:; of Valley View Estates. Sta. 18+70 - Extend existing30" Cone. Pipe, 4' right end 4' left. 6. All work is to be dune in accordance with Virginia Deportment of fighway Stenderds and shall meet their inspec- tion and acceptance. 7. Bidder La to state approximate time project can be started and ae;.roxiaato date of completion. 6. The qu=atitiea aboral en Attached Bid Proposal Foss are approximate only, acid the contractor is to bo paid on ma- terial in place. The Town is to be furnished a weight ticket cn each lend of asphalt or stone used, an the cote nay bo, N,N, e Jeno 9, 1964 9. Bidder will bear full coot of maintaining all work until fi:i41 accoptanco. . 10. Succ000ful bidder shall furnish the Town of Leesburg a perfornanco bond to cover the- amount of the contract, and shall furnieh a certificate of workmen's compensation inner= mace, and A certificate of public liability executed by an approved iaauranco company. 11. Tho Town resorvoo the rigtt to reject any and all bide, Yours very truly, Jcsea . Ritter, Jr. Toun Manager JWRJr/dbr Enclosures y This letter sent to: T. C. AND L. A. COMPANY PERRY ENGINEERING COMPANY ARLINGTON ASPHALT COMPANY SAM FINLEY, INC. NEWTON ASPHALT CO. , INC . 3 ! • APPROPRIATIONS FOR FISCAL YEAR 1964-65 A. Administration 1. Personal Services l Council S 1 ,200.00 I Mayor i . 500.00 1 ' Town Attorney 1,500.00 Town Manager 10,000.00 Treasurer 5,300.00 Clerk 3,900.00 Extra Help 600.00 Janitor 600.00 • • 323,600.00 ' • 2. Other Services & Supplies Insurance « 3,800.00 Social Security 3,350.00 Retirement 4,600.00 Audit 500.00` Advertising & Printing 900.00 Telephone 1,200.00 • Stationery & Office Supplies 1,800.00 Auto Tags 350.00 Municipal League Dues 164.00 Miscellaneous Travel Expense 50.00 Miscellaneous 200.00 Electricity & Fuel Oil (Town Hall) 700.00 Repairs & Supplies (Town Hall) 900.00 18,814.00 S. Planning & Zoning Director & Assistant to the Town Manager Iv 6,550.00 Advertising & Printing 300.00 Other Services & Supplies 200.00 3 7,050.00 C. Administration of Justice Police Judge $ 600.00 Issuing justice 600.00 • Maintenance of Prisoners ' ]„500.00 3 2,700.00 D. Police Department 1. Personal Services Chief 3 5,500.00 Sergeant 4,800.00 Cpl. S.G. 4,600.00 Cpl. J. G. 4,500.00 Patrolman 4,000.00 Patrolman 4,000.00 $ 27,400.00 $27,400.00 2. Police Car Maintenance 2,500.00 . 3. Radio Maintenance 150.00 4. Ammunition 315.00 5. Uniforms 1 ,000.00 6. Training School 50.00 7. -'Miscellaneous 300.00 331 ,715.00 1 6 • i � E. Fire Department 1. Town's Operating Payment $ 3,600.00 2. Fire Marshal 450.00 $ 4,050.00 F. Streets, Sidewalks & Sanitation 1. Personal Services Superintendent $ 5,500.00 Ass 't. Supt. & Equip. Operator 5,500.00 3 Laborers c2 43,500 each 10,500.00 1 Laborer 3,200.00 324,700.00 $24,700.00 2. Materials 5,000.00 3. Equipment Maintenance (Town owned) 3,000.00 4. Equipment Rental 2,000.00 5. Snow Removal 750.00 6. Sidewalk Maintenance 2,000.00 7. Street Lighting 6,060.00 8. Parking Meter Maintenance 500.00 9. Tree Removal $44,010.00 G. Refuse Disposal 1. Sanitation Contract 315,360.00 H. Contingency Fund 3 1,000.00 TOTAL GENERAL FUND $148,299.00 UTILITY FUND A. Water & Sewer Department 1. Labor Superintendent $ 5,500.00 Maintenance Man 3,900.00 Sewer Plant Operator 3,500.00 Meter Reader 1 ,200.00 314,100.00 314,100.00 2. Materials 6,400.00 3. Vehicle Maintenance . • 700.00 • 4. Electricity 2,300.00 5. Purification Supplies 300:00 6. Fuel 300.00 7. Telephone 300.00 8. Equipment Repairs 325.00- 9. Correct Infiltration • 1,000.00 10. Street Repairs 200.00 11. Payment to Paxton Home 1 ,400.00 12. Rental on diZerega Spring 600.00 13. Payment to Robert K. Wilson 500.00 7,528,425.00 • B. Debt Service 1. Interest $13,470.00 2. Principal 20,000.00 $33,470.00 C. Contingency Fund $ 1,000.00 TOTAL UTILITY FUND 362,895.00 ,