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HomeMy Public PortalAbout1964_10_26 35 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 26, 1964. A regular meeting of the Leesburg Town Council was held in the Council Chambers, Leesburg, Virginia on October 26, 1964. The meeting was called to order by the Mayor, with Dr. Orr leading the group in prayer. Those present were Councilmen C. A. English Cole, C. Grey Dodd, Maurice R. Lowenbach, Jr. and Robert A. Orr; also Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. Absent from the meeting were Councilmen Fishback and Pumphrey. The-minutes of the regular meeting of October 12, 1964 were approved with general consent. The Town Manager, in his report to Council , stated that a tree in front of Dr. Frank Smoot 's residence at 124 S. King Street had been damaged by a truck overthe week-end and that it would have to be removed. On a unanimous vote, the following resolution was adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that Rider "A" of VEPCO's Service Agreement be endorsed. (Copy attached hereto) . On a unanimous vote, the following resolution was adopted: OID BE IT RESOLVED by the Town Council of the Town of Leesburg, that o no changes shall be made in the formula by which all public ser- = vice companies are being charged for tax purposes on real estate C.) and personal property owned by them in the Town of Leesburg, and V that VEPCO be notified of this action. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the following resolution was adopted, with Mr. Cole casting a dissenting vote: BE IT RESOLVED by the Town Council of the Town of Leesburg, that Johnson and Williams be authorized to make a preliminary study at a cost not to exceed $1,000.00 on the feasibility of the Town using "Big Springs" on Rt. 15 as a water supply for the Town. Such study is to include approximate costs of construction neces- sary to place "Big Springs" as a source of water supply. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol- lowing resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the water connection fee be waived for a proposed 35" water line to serve the Loudoun County High School football field, provided certain interested citizens pay for the actual cost of materials, and it being understood that Loudoun County School Board will pay for water used. Upon motion of Councilman Dodd, seconded by Councilman Lowenbach, the fol- lowing resolution was adopted, with Dr. Orr casting a dissenting vote : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Manager be authorized to cut down a tree in front of Frank Smoot 's, which was damaged by truck and which is in a very danger- ous condition. Mr. George Hammerly, Chairman of the Airport Commission, was recognized and he read a report from the Airport Commission asking that the Commission be retained and gave reasons therefor. He asked that an executive session be held between the Commission and the Council to discuss proposed lease agree- ments. Mr. Hammerly asked that the minutes show that the following items were presented to the Town at this time. 1. As-built drawings 2. Specifications 3. Drawing of water, sewer and electrical lines 4. Recommendations from Col. Paxton 5. Recommendations from Mr. Greve, Federal Aviation Agency 6. Master Plan 7. Tee Hanger Designs Mr. Hammerly stated that there would be no more matching funds. 36 MINUTES OF OCTOBER 26, 1964 MEETING. Colonel Paxton said that final inspection would take place on the pavement itself on Thursday or Friday of this week, that there were very minor defici- encies found, all of which will be corrected before the last inspection by FAA. Mr. Cole asked' Colonel Paxton if he had any figures or estimates as to what the maintenance will be over a 20-year period, to which Colonel Paxton replied that he had made certain technical recommendations as far as the maintenance of the pavement was concerned. He recommended that a seal be placed on the apron, , the taxi-way and the first 500 feet of each end of the runway in about 11 to 2 years. This would cost about $3,000.00. He also suggested that some form of roll- ' ing be conducted on the pavement each year for a period of one week. He ex- plained that the difference between a highway pavement and an airport pavement was in the fact that a highway pavement remains active with constant traffic passing over it. This is not true in the case of an airport pavement, asphalt requires that it be kept alive. This is a very small expense. Mr. Cole asked Colonel Paxton if he had any actual experience on this type of construction. Colonel Paxton replied that he had had about 25 years experience and that airport pavements were basically built the same 25 years ago as far as design is concerned. Mr. Cole asked how much ' of a load it would safely carry. Colonel Paxton said that it would take up to 12,500 to 15,000 pound aircraft. It could take to a very limited extent something up to a DC-3. He stated that he would not advise such use extensively, but it could certainly support it periodically. Mr. Cole asked if it would have to be repaved in 20 years. Col- onel Paxton said it would not if it was properly maintained by the rolling and putting the seal on in 11 to 2 years and then resealing every 2 or 3 years. He explained that it is not expensive if kept up properly and that the most impor- tant thing is the maintenance of the pavement. He stated that this pavement has more strength than most. Mr. Hammerly reported that a plane weighirigj approxi- mately 35,000 pounds did not make 'a mark in the pavement. Colonel Paxton then read two letters to the Council, both being confined to the pavement at the Air- port, one from him to the Commission and one from Mr. Greve, the District Airport Engineer of the FAA. Mr. Cole said that in all the testimony given he had not heard anyone say it woul&9have to be resurfaced in 20 years. Mr. Hammerly re- plied that' they were testifying to that question right now. Councilman' Orr asked Mr. Hammerly if the Commission was planning, in exe- cutive session, to give the reasons why they were recommending only 2 or 3 firms as lessees. Mr. Hammerly said that he understood that Council was to de- cide tonight if they wished to select a base operator and, if so, who this would be. He stated that Mr. Godfrey's bid was sufficient and that the Commission would like to have an executive session with Council. Mayor Rollins stated that he believed the proper procedure would be for Council to decide whether they are going to lease the Airport to a fixed base operator and , if they are , then Council should go into executive session and talk to each of the bidders, one at a time ; then pick one acceptable to the Town and draw up a lease or contract that would be acceptable to the Town. There being no objection, this procedure was decided to be followed. Councilman Lowenbach moved that we go into executive session tonight and decide (1) do we want to enter into a contract tonight, or (2) do we want to take the time it will take to investigate all qualifications that one specific firm or corporation be selected. There was no second to this motion and no action taken on it. Councilman Orr moved that Council lease the Airport. This motion was sec- onded by Councilman Lowenbach. There followed considerable discussion. A spec- tator asked if Air. Godfrey 's offer was to take over until a suitable operator could be found. Mr. Hammerly replied that this was on a 10-year basis. Mr. David Pearce, speaking for a group of interested local airmen, stated 'that they • had not been able to secure financial backing to lease the airport, but that the group endorsed the bids of Chantilly Aviation and Mr. Godfrey. Mr. Howard Tolley seconded this statement. Mr. Marvin Clarke stated that he believed the Council should take its time in selecting an operator, that the Airport is paying its own way and that there is no hurry in this selection. Mr. Frank Marshall , whose firm now manages four airports, stated that he believed that one of the most important things in any venture was to get started on the right foot and that he believed the Airport should have a manager in a very short time. He stated that he believed any lease would provide for the lessee to fulfill his obligations or else the lease. could be broken. 3 � MINUTES OF A CALL MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 29, 1964. A call meeting of the Leesburg Town Council was held in the Council Chambers, Leesburg, Virginia on October 29, 1964. The meeting was called to order by the Mayor at 7 :45 P.M. Those present were : Councilmen C. A. English Cole, C. Grey Dodd, Maurice R. Lowenbach, Jr. , Robert A. Orr and John W. Pumphrey. Also James W. Ritter, Jr. , Town Manager, and George M. Martin, Town Attorney. In the absence of the Clerk, Mr. Ritter was appointed Clerk Pro-Tem. The Mayor stated that November 3rd being Election Day, free parking should be provided on the Leesburg Parking Lot and, if there was no object�o would so instruct the Town Manager. The Mayor stated that the purpose of the meeting was to take the necessary steps for finalizing the Airport lease. On motion of Councilman Lowenbach, seconded by Councilman Cole , the Council decided to enter into negotiations with Chantilly Aviation, Inc. for leasing of the Airport , with Councilman Orr casting the only dissenting vote. Councilman Cole asked that the Manager write to the Department of Highways to find out why the By-Pass route in the southwest segment had been changed again. On motion of Councilman Pumphrey, seconded by Councilman Orr, and on unani- mous vote, the regular meeting dates of the Council were changed to the first and third Mondays, beginning with the first Monday in December. On motion of Councilman Lowenbach, seconded by Councilman Cole, the Council adjourned at 7:55 P.M. to discuss lease agreement. • eaLIH Mayor e\Council Pro-Tem 1 1 e\ VIRGINIA ELECTRIC AND POWER.COMPANY • 1111:24- v . Alexandria, Virginia . September 9, 1964 P 0 Town Manager - . Town of Leesburg Leesburg, Virginia • Dear Sit: LETTER SUPPLEMENT TO MUNICIPAL ELECTRIC SERVICE AGREEMENT ; OF AUGUST 13, 1945 Q •1. We understand the Town of Leesburg desires us to install !1 certain underground street lighting facilities in the Virginia Knolls Subdivision. 2. Underground facilities as requestedat this location, and the charges, therefore, are provided for by riders to our contracts in the form of "Rider A" enclosed. 3. If agreeable to you, please have some authorized person . • sign and return a copy of this letter to us, at which time Rider A, by mutual agreement, will become a part of our . contract of August 13, 1945. AVery truly yours, / L. D. Joh on, III District Manager GAD:j pw Enclosure We Agree to the Foregoing: P . . ; Title ' Date • r f‘ • s . RIDER IIA" • • The Company agrees that it will, when requested by the Municipality, install, operate and maintain Underground Street Lighting Systems and/or Overhead Street Lighting Systems with Special.Polos in the public streets, alleys and highways of Municipality at the same races per lighting unit as provided in Part II - Paragraph 2 (e)' Overhead Series Systems of this agree- ment upon payment to the Company by Municipality or someone for • it, of an amount equal to the, extra cost and expense to the Company' ' • occasioned by such Underground Street Lighting Systems installation and/or Overhead Street Lighting Systems with Special Poles installation over and above theestimated cost and expense to the Company of in- scalling equivalent Overhead Series Systems, which said sum shall be . ;paid'to the Company prior to commencement of such installation. a Underground Street Lighting Systems arid/or Overhead Street Lighting .Systems with Special Poles installed in accordance with the provi- cions Of this Rider shall be and become the property of the Company. A 'list showing the location and character of lamps now installed under the provisions of this Bider is attached and marked "Exhibit B" and the Company agrees that it will from time to time revise said list so that the same will be kept up to data. • • • •• • • P , e 0 g VIRGINIAELECTRIC AM) POWER COMPANY TOWN OF LEESSURG n • , r v • . • EXHIBIT "B" List of lamps installed under the pravisiona. of Rider "A" as of Septeuober 9, 1964. • _ Installations owned by the Company, installed on. • y. A. special poles, .and served underground. . . . Po_ 1e Nom. Leciion 7000- Lumen 24 A Harrison Street .gear, Vapor • o'n.Street '•7000 Linn z 14 R. Barris. Mercury -Vapor • • 7000 Lvmn 14 C Harrison Street' ' Mercury Vapor • 7000 Linn 14 D Harrison StteaC • Mercury Vapor 7000 Lumen 15 A Shenandoah Street Mercury Vapor - 7000 Lumen 15 B • Shenandoah;5treat Mercury Vapor Shenandoah Street 15.x' §henan 7000 Lumen Mercury Vapor • _ • a C . • o • • Hite ,a .24 41--ecvz_ 1-3 , Hon, R._.6,s.wit fes- • p7 CG„:„_C ,24,z_.4 C. C re 4161-4 -, frn-t.fzent 4// §Z c hcc, at uh0 I s. . tuft, en, ce.ce 7-zer« ®uiLeu-aat ..� a