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HomeMy Public PortalAbout1965_04_19 91. MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, APRIL 19, 1965. A regular meeting of the Leesburg Town Council was held in the Council Cham- bers, Leesburg, Virginia, on April 19, 1965. The meeting was called to order by the Mayor, with Councilman Cole leading the group in prayer. Those present were: C. A. English Cole , C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Robert A. Orr and John W. Pumphrey; also Town Manager James W. Ritter and Town Attorney George M. Martin. The Minutes of the regular meeting of April 5, 1965 were approved with gene- ral consent. 111 Mr. Rogers Fred , Jr. , owner of property located at 61 N. King Street , ad- dressed Council with regard to a School Crossing sign which is placed about 25 feet south of his walkway into his house. He requested that this sign be moved from immediately in front of the entrance to his property. Councilman Cole suggested that the Highway Department be requested to put this sign at the intersection of two property lines, rather than in front of Mr. Fred 's gate. Councilman Lowen- bach suggested that the Town Manager be directed by the Mayor to reconsider the location of this sign,. to put it in a more desirable location. Mayor Rollins asked Mr. Ritter to take care of this matter. Town Manager Ritter, in his report to Council , called attention to the let- 00 ters attached to the Agenda from the Health Department and the Water Control Board. There will be a public hearing with regard to this matter in Richmond Q on Tuesday, May 4, 1965 at 2 :00 P.M. and Mr. Ritter stressed the importance of as = many as possible being present at this meeting. With regard to the added ap- propriations being asked for on the Agenda, Mr. Ritter explained that the 1965 V auto tags cost 4)6 cents apiece more this year than last year, this being the rea- son for the request of an additional .appropriation for these tags. He reported that 1500 and some tags had been sold to date. He also asked that an additional . appropriation to the Utility Fund - Materials in the amount of x500.00 be made to take care of the needs of the next two months. Mr. Ritter stated that he had received a letter from the Highway Department thanking us for the Resolution in regard to the request for grade separation struc- tures on the By-Pass. They explained that funds were not available at the time plans were .drawn for these structures, so it looks as though at-grade crossings will be all that we will have for:the next several years, with the ultimate goal .being to build these structures at some future date. Mr. Ritter reported that he had discussed at length with Mr. Raflo in regard to his connecting to the sewer line and that a tentative verbal agreement had been reached, whereby the Town would, at Mr. Raflo 's expense, lay the sewer line in the alley from the street , on the basis that Mr. Raflo will grant the easement for storm drainage through his property. Councilmen Dodd, Lowenbach and Cole stated that they believed this agreement should be in writing. Councilman Orr asked if anything had been done about hiring the appraiser in connection with the storm drainage easements. Mr. Ritter replied that he (the appraiser) is working on this now and that we should be receiving a progress re- port very shortly. Mr. Martin stated that he found nothing wrong with the speci- fications for the bids to be advertised on the storm drainage. Councilman Cole stated that he had gone over the water bills Tor the first three quarters of this fiscal year and found that collections are running approxi- mately $4,500.00 behind , allowing 51,000 for adjustment , as of nine months of this year. He stated they were x12,000 behind going into this year, making a total of $16,500 that collections are behind the billings. He suggested that the Town Manager be instructed to make an additional effort to collect these bills in the next 3 months. I Mr. Cole asked. if anything more had been heard in regard to the sewer ease- ment at the Children 's Center. Mr.- Ritter stated that their attorney had been i written that he and Mr. Martin were willing to meet with him and discuss this situation at their convenience, but nothing more has been heard from them. Mr. Cole also asked how much more time Mr. Pearson had to connect to the sewer line. Mr. Ritter replied that the Town crews were starting on this work tomorrow morn- • ing. - 92, MINUTES. OF APRIL 19, 1965 MEETING. Mayor Rollins, in his report to Council, stated that it seems to be the policy of the State Health Departmentthat the standard set for our sewage treatment project is the use of Tuscarora water. He stated that the Water Control Board is convinced -that water is not being used by very many people, and he be- lieves their decision at the meeting to be held on May 4th will be greatly in- fluenced by the usage made of this Tuscarora water. He asked that the Town Mana- ger prepare and- send .a report to the Water Control Board prior to this May 4th meeting, this report to show a list of those people who use Tuscarora water and the type of usage they make of this water and that it is not a dry stream, even during last year 's drought, and to state that we would like to proceed with the enlargement of.our present plant to 8,000 people on the same basis as was pre- sented at the meeting on March 17th. . Mayor Rollins also announced the following schedule : May 3 - Town Manager to.present proposed Budget for 1965-66. May 17 - Council to consider Budget and adopt proposed tax levy. June 7 -.Public Hearing on Budget and final adoption of Budget and Tax Levy. June 21 - _Appropriations for next year. . Upon motion of Councilman Pumphrey, seconded by Councilman Dodd, the follow- ing resolution was unanimously adopted: BE IT RESOLVED by the Town Council -of the Town of Leesburg, that the following additional appropriations be made : (a) Purchase of Auto Tags - $ 75.00 (b) .Utility - Materials - 500.00 It was suggested that the Town Manager tighten up on the policy of collection of water bills. Upon motion of Councilman Fishback, seconded by Councilman Cole, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED, by the Town Council of the Town of Leesburg, that Frank Schaefer 's Bond #90-670078 on Sec. 3-A, Prospect Hills, be released, it having been determined by the Town Manager that the subdivider has completed all improvements covered by said bond. Upon motion of Councilman Fishback, seconded by Councilman Pumphrey, the fol- lowing resolution was unanimously adopted : . BE IT RESOLVED by the Town Council -of the Town of Leesburg, that $4,200.00 be appropriated for the construction of Sidewalk, Curb and Gutter and necessary drainage facilities along the east side of Old Waterford Road, between the Elementary School Parking Lot and the Union Cemetery-fence, provided the Highway Department will commit itself to the wideningof the pavement to the new curb and gutter, such work to be performed during the calendar year 1965. Upon motion of Councilman Fishback, seconded by Councilman Dodd, the fol- lowing .resolution was unanimously adopted : BE IT RESOLVED;by the Town Council of the Town of Leesburg, that the Town Manager be authorized to ask for bids for the collection of gar- bage and trash for fiscal year beginning July 1 , 1965, and also to ask for an alternate bid on a 2-year basis. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol- lowing resolution was placed on the floor for discussion : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the street serving Honicon Court be taken into the street system for main- . tenance. This street is located on the south side of Market Street -and between Liberty and Ayr Streets, and shown as a Public Right-of- Way serving Lots 1 through 7, and is recorded in Plat Book 6, Page 10. The acceptance of this street for maintenance is contingent upon the adjacent property owners granting necessary easements across their property for the purpose of carrying off storm water which runs onto and from the above-mentioned street. 93: MINUTES OF APRIL 19, 1965 MEETING. Upon motion of Mayor Rollins, seconded by Councilman Lowenbach, this resolution was unanimously amended to read after the word "maintenance" on the third line "if said street has been properly dedicated as a public street. " The resolution, as amended, was then unanimously adopted by Council, reading as follows: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the street serving Honicon Court be taken into the street system for main- - tenance, if said street has been properly dedicated as a public street. This street is located on the south side of Market Street and between Liberty and Ayr Streets, and shown as a Public Right-of-Way serving Lots 1 through. ?, and is recorded in Plat Book 6, Page 10. The ac- ceptance of this street for maintenance is contingent upon the ad- jacent property owners granting necessary easements across their prop- erty for the purpose of carrying off storm water which runs onto and from the above-mentioned street. • Upon motion of Councilman Lowenbach, seconded by Councilman Pumphrey, the fol- lowing resolution was placed on the floor for discussion : BE IT RESOLVED by the Town Council of the Town of Leesburg, that George M. Martin, Attorney for the Town, and Richard E. Hill, At- O0 torney for the Leesburg Airport Commission, be and they are hereby l., authorized to prepare condemnation suit for an air space easement over the lands of James W. Murray, et ux and B. M. Chamblin, if nec- essary, and the Mayor be authorized and directed to sign the appropri- U ate condemnation petition in the .event said easements are unable to be acquired by negotiation. Upon motion of Councilman Orr , seconded by Councilman Cole, this resolution was unanimously amended to delete the words "and B. M. Chamblin". The resolution, as . amended, was then unanimously adopted, reading as follows : • BE IT RESOLVED by the Town Council of the Town of Leesburg, that George M. Martin, Attorney for the Town, and Richard E. Hill, At- ' torneyfor the Leesburg Airport Commission, be and they are hereby authorized to prepare. condemnation suit for an air space easement over the lands of James W. Murray, et ux, if necessary, and the Mayor be authorized and directed to sign the appropriate condemnation pe- tition in the event said easements are unable to be acquired by ne- gotiation. Mayor Rollins called attention to the letter from the Federal Aviation Agency attached to the supplemental Agenda and asked the Town Attorney to confer with the Attorney for the Airport and see if these corrections could be ironed out.with Chantilly Aviation and South Central Corp. Mr. Martin stated that he believed the Town Manager should send a copy of this letter to Chantilly and South Central. • Upon motion of Councilman Fishback, seconded by Councilman Dodd, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that Johnson and Williams, Consulting Engineers, be authorized to com- plete the preliminary application forms for a Federal' Grant in con- nection with the proposed sewage treatment plant expansion to 8,000 persons capacity and Dry Mill Road Interceptor Sewer, in accordance with the Town Council 's resolution of February 15, 1965, and BE IT FURTHER RESOLVED, that Johnson and Williams be requested to complete these forms and have them in the hands of the Water Con- trol Board by May 1, 1965, which has been set as the deadline for the acceptance of Federal grants in the year 1965. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that as a result of a conference between the Town Manager of the Town of Lees- burg and Mr. C. W. Kestner , District Engineer of the Department of Highways in Culpeper, Virginia on April 1 , 1965, at which time a pro- 9.4 MINUTES OF APRIL 19, 1965 MEETING. posed street project on Route 15 (N. King St. ) between North St. and Union St. , was discussed, at which time Mr. Kestner agreed as to the need of such project , and stated that he would recommend and endeavor to see that necessary funds be placed in the Highway Department bud- get for fiscal year beginning July 1 , 1966, for the construction of such project , including the building of curb and gutter and sidewalk and storm drainage facilities, all in accordance with drawing pre- pared by Walter L. Phillips, copy of which was left with Mr. Kestner. NOW, THEREFORE, BE IT RESOLVED, that because of the dangerous traf- fic condition which exists at this location on a Primary Road of the State Highway System in the Town of Leesburg, that the Highway Department be requested to appropriate the necessary funds and to set such project up for construction at the earliest possible moment. • Mayor Rollins suggested that Mr. Ritter and Mr. Cole make arrangements for the loan to be secured for storm drainage work when the bids go out on these projects. Councilman Fishback asked if anything had been done in regard to the pro- posal of Mr. Kestner re the cutting down of the hill on W. Loudoun Street just west of Dry Mill Road. Mr. Ritter said that this matter should come before the Street Committee at the next meeting and a resolution be drawn up in re- gard to this. Town Attorney George Martin reported that it was his understanding that the Federal Government will not turn over the last approximately $20,000.00 on the Airport until the air space easements are obtained and that until these funds are obtained , there is still an outstanding bill from E. E. Lyons Construction Co. The matter of trash accumulating on the hillside behind the Children 's Cen- ter was brought up, but it was brought out that this property is not in the juris- diction of the Town, so the Town can do nothing about it. Mayor Rollins read a letter concerning the W. & 0. D. Railroad abandonment. Councilman Lowenbach said he thought someone should be designated as a spokes- man from the Town to attend the Interstate Commerce Commission meeting in Washington, D. C. on May 19th and the State Corporation Commission meeting in Richmond on May .3, .4 and 5. Upon motion of Mayor Rollins, seconded by Council- man Orr, Council voted unanimously that Mr. George M. Martin, be directed to represent the Town of Leesburg at the Interstate Commerce Commission hearing and the State Corporation Commission hearing and present to them the case for the Town of Leesburg against the abandonment of the W. & 0. D. Railroad, and that Mr. Martin is further empowered to secure any further assistance that he may desire from the Town of Leesburg. . Upon motion of Councilman Cole, seconded by Councilman Dodd, the meeting adjourned at 8 :50 P.M. qs->e--------tt &se' Mayor Clerk of yie Council