HomeMy Public PortalAbout1965_06_07 102
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 7, 1965.
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, Leesburg, Virginia on June 7, 1965. The meeting was-called to order
with a prayer by the Mayor. Those present were Councilmen C. A. English Cole,
C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Robert A. Orr and
John W. Pumphrey; also Town Manager James W. Ritter, Jr. and Town Attorney George
• M. Martin. •
•
The minutes of the regular meeting of May 17, 1965 and the call meeting of
May 27, 1965 were approved with general consent.
Mr. Ritter gave a rather lengthy report on various items, which are listed;
below:
(1) Leesburg Estates - Mensh has a performance bond in the amount of
$67,000 to cover Section 2, which has about 28 lots on which no -houses have been
built and which are not yet served by water and sewer. Mrs. Jack, President of
the Company, advises that she wants to sell the rest of the lots and she takes
the position that whoever buys the property should make the improvements. Mr.
Ritter advised that he had written the bonding company, advising them that they
- will be responsible for these physical improvements if Mensh does not do this work.
(2) Storm drainage. easements - he has spent a great deal of time on the
. . phone, in person on the •ground with property owners, etc. Lee Phillips is, at
the present time , revising some of the easements, he found that he could change
the Stanley Greene line, explaining how this could be done and which would please
Mr. Greene. However, this would necessitate two additional easements from prop-
erties on the west side of Mr. Greene. It would change the line on A & P and
Stewart , but he did not believe there would•be any problems here. Mr. Ritter
stated that he had talked with Mr. Cake, attorney for •Mrs. Stewart, and he is
agreeable to the easement if they can overbuild. With regard to Joe Francis, Mr. '
Ritter delivered a written agreement last week to Mr. Francis and he is looking
it over and will have his attorney check it. Essentially, this agreement gives
the Town the right to build the box culvert and to clean out the ditch on this
property. He reported that he had spent a considerable amount of time with Mrs.
Heywood, going over the situation with her. She wants everything spelled out in
the deed that we will replace everything we take. Mr. Ritter stated that he
would like to discuss this easement and the Harding one 'in executive session
after the meeting. He reported that he had talked with Mr. Scully in Win-
chester re the A & P easement and he is willing to sign the deed upon receipt
of same.
(3) Mr. Ritter reported that he had met with Mr. Gordon, Attorney for the
National Children 's Rehabilitation Center," and that the resolution on the Agenda
carries out his wishes, except that he asks that a reasonable figure be put on
the number of connections the Center can make over the next 10 or 15 years.
(4) He stated that he had not yet received a release of mechanic 's liens
from E. E. Lyons Construction Co.
(5) With regard to the bids on the pick-up truck, Mr. Ritter reported that
only 2 had been received, that of Leesburg Motors in the sum of $1,927.85 and
a bid from Frank Burke Pontiac on which he bid on 2 different trucks, one at
$2,080.00 and one at $2,172.00.
(6) He reported that the Utility Committee has discussed the preliminary
plans submitted by Johnson and Williams on the relief sewer line on Harrison and
North Streets, which plans call for beginning at a manhole near the freight sta-
tion and which has a 19' cut as it crosses South St. , the estimated cost of the
project being $79.,69O.00. . - The Committee and Mr. Ritter believe that the cause
of this back-up situation on North and Harrison Streets could be a manhole at the
corner of Church and South Streets and that when the Dry Mill Interceptor is
constructed, this will take a large portion of the sewage off of this line and
may relieve the back-up condition.
Mr. Ritter reminded members of the Street Committee meeting this Thursday
night and stated that he would like to have a Finance Committee meeting before
the appropriations are set.
a
• 103
MINUTES OF JUNE 7, 1965 MEETING.
Councilman Lowenbach asked if Section 2 of Leesburg Estates could be va-
cated, to which Mr. Ritter replied that there had been about 5 houses built in
this section, so it cannot be vacated. Councilman Pumphrey asked if it were
possible that Mensh might find some loophole whereby they could get out of this ,
bond. Mr. Ritter said he had discussed this with the Town Attorney and he said •
that if Mensh defaulted, the bonding company would have to complete the work
under the bond.
Councilman Cole asked if anything had been done with regard to collecting
delinquent taxes. Mr. Ritter stated that letters had been sent out about a
month ago.
Councilman Cole reported on the purchase of the Dunn property for a Town
parking lot, stating that he had talked with the Dunn 's and that they had finally
compromised on approximately $54,475.00 cash, rather than $50,000 with six per
cent interest on the unpaid balance. He explained that we would have to procure
the agreement of 4 people in order to consummate this transaction. He also
stated that the plat was recorded today, showing the whole property, it contain-
ing a little better than 16,000 square feet. Councilman Lowenbach asked how
much we would have to put up to bind this deal for 90 days or more, but the Mayor
stated that we would wait until a contract is offered and then approve that , and
asked that Mr. Cole ask the Dunns to have a contract ready as soon as possible.
00
Upon motion of Councilman Orr, seconded by Councilman Pumphrey, Council
voted unanimouslyto authorize the Town Manager toget bids on
g paving the entire
parking lot, including the proposed new section.
U
Councilman Orr asked that the Town Manager contact Mr. Schaefer with re-
gard to the weeds on the lot adjacent to his lot in Prospect Hills. Mayor Rol-
lins suggested that Mr. Schaefer also be asked what he planned to do about the
old Howard property.
At this time, a Public Hearing was had on the Proposed Budget for the year
1965-1966, but no-one appeared with regard to this matter.
Upon motion of Councilman Pumphrey, seconded by Councilman Fishback, Council
voted unanimously to include in the Budget a contribution of $500.00 to the
Thomas Balch Library.
Upon motion of Councilman Orr, seconded by Councilman Fishback, Council
voted unanimously to adopt the Proposed Budget for 1965-1966 (copy of which is
attached hereto) and to adopt the following ordinance with regard to the tax levy:
BE IT ORDAINED. by the Town Council for. .the Town of Leesburg, that the
following taxes be and they are hereby levied for the fiscal year be-
ginning July 1, 1965 and ending June 30, 1966 for the support of the
municipal government, the payment of interest on municipal debts and
other municipal purposes as follows:
1. The tax on all taxable real estate shall be at the rate of Sixty
Cents ($.60) on every One Hundred Dollars ($100.00) of the assessed
value thereof.
2. All tangible personal property, including the tangible personal
property separately classified by Sections 58-829.1 ; 58-829.2 and
.58-829.3 of the Code of Virginia, shall be taxed at the rate of One
Dollar. ($1.00) on every One Hundred Dollars ($100.00) of the assessed
value thereof.
3. All tangible, personal property of all railroads, express, tele-
' graph, telephone , power and other public service corporations shall
be taxed at the rate of One Dollar ($1.00) on every One Hundred Dol-
lars ($100.00) of the assessed value thereof, and taxable real es-
tate of said public service corporations shall be taxed at the rate
of Sixty Cents ($.60) on every One Hundred Dollars ($100.00) of the
assessed value thereof..
•
4. .The tax on all bank stock subject to taxation within the Town of
Leesburg shall be at the rate of Eighty Cents ($.80) on each One Hund-
• red Dollars ($100.00) of the taxable value of the share of the stock
in any bank located in the Town of Leesburg, subject to the provisions
of Section 48-476.2 of the 1950 Code of Virginia, as amended.
104:
MINUTES OF JUNE 7, 1965 MEETING. -
i
1 Upon motion of Councilman Lowenbach, seconded by Councilman Pumphrey, the
j following resolution was unanimously adopted: • -
BE IT RESOLVED by the Town Council of the Town of Leesburg, that a
sum of $29,000.00 be appropriated to pay E. E. Lyons Construction- Co. ,
representing payment in full for work done on Godfrey Airport construc-
tion, after Town of Leesburg has received written notification from
the contractor that all outstanding bills have been paid by the con-
tractor for materials and labor furnished for the job and the surety
company- ha§ promised evidence showing release of• the bond.
•
AND BE IT FURTHER RESOLVED, that the payment to the contractor be paid
from -the $29,000.00 authorized by Council to be borrowed from the Loud-
oun National Bank on May 17, 1965.
.
Councilman Fishback suggested that the release of liens be approved by the Town
Attorney and -Mr. Martin suggested that the insurance company be written and asked
if they: are ready to release this bond.
Upon motion of Councilman Pumphrey, seconded by Councilman Dodd, the fol-
lowing resolution was unanimously adopted :
•
BE IT RESOLVED by the Town Council of the Town of Leesburg, that the
low bid of $1,927.85 from Leesburg Motors, Inc. be accepted on a 1965
pick-up truck, and that the Town Manager be authorized to place an
order for same, in accordance with specifications set out in adver-
tisement to bid dated May 6, 1965.
- Upon motion of Councilman Cole, seconded by Councilman Fishback, the follow-
ing resolution was placed on the floor for discussion:
•
BE IT RESOLVED by the Town Council of the Town of Leesburg, that the
resolution creating the Leesburg Airport Commission be rescinded, due
to the fact that construction has been completed. •
After a great deal of discussion, in which Councilman Lowenbach, a member of
the Airport Commission, stated that he certainly did not think the Commis-
sion could be dismissed until an alternate plan for the operation of the Air-
port is submitted, Councilman Pumphrey moved that this resolution be tabled
until the next meeting. This motion was: seconded by Mayor Rollins and he stated
that it did not necessarily have to be brought back to the next meeting. A
roll call vote on this motion showed 6 in favor and one against, Councilman Fish-
back casting the dissenting vote.
Upon motion of Councilman Orr., . seconded by Councilman Dodd, the following
resolution- was. unanimously adopted: . - •
•
BE IT RESOLVED by. the Town Council of the Town of Leesburg, that
$440.00 be appropriated for the construction of a new brick sidewalk
in front of the Hill-diZerega Building upon payment to the Town• of
an amount equal to the difference in cost between a brick walk and
a concrete walk.
Upon motion of Councilman Fishback, seconded by Councilman Dodd., the fol-
lowing resolution was unanimously adopted:
•
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
$651.00 be appropriated to install base and pave the area between
the new sidewalk and the existing pavement at the Penn Building at
the intersection of Rt. 7 and Edwards Ferry Road.
Upon motion of Councilman Fishback, seconded by Councilman Dodd, the fol-
lowing
resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that upon
granting to the Town of Leesburg 'an easement covering the entire length
of the sanitary sewer line from Dry Mill Road to the Administration
Building on the lands of the National Children's Center, Sta. 0 + 00
to Sta. 54 + 39:58 and, further, if said sewer line is dedicated to
the Town, the Town will, upon such dedication of sewer line and ease-
ment, assume maintenance of the entire line as described above.
105
MINUTES OF JUNE-7, -1965 MEETING.
BE IT FURTHER RESOLVED, that until such dedications are made, no fur-
ther connections shall be made to the sewer line and, further, that
all future connections outside the corporate limits shall be subject
to Town Council approval.
Upon motion of Councilman Orr , seconded by Councilman Dodd, the following
resolution was unanimously adopted :
WHEREAS, it is understood that because of the incomplete drainage
system leading off from Exeter Subdivision, the Highway Department
took the position that it could not assume the maintenance on the
streets within the subdivision, as requested by the Town Council at
its meeting on July 13, 1964,
NOW, THEREFORE, BE IT RESOLVED, that the Town intends to correct this
drainage problem in the near future by the installation of proper con-
duits, which will carry the water to the south side of Edwards Ferry
Road, and
BE IT FURTHER RESOLVED, that the Highway Department be requested to
. accept the above-mentioned streets in Exeter Subdivision into the Sec-
ondary System.
00
ilk A letter from Certified Lightning Protection Co. re installing lightning
nn rods at the Airport was brought to the attention of the Council and Mr. Ritter
L.) was asked to check as to how much insurance rates might be decreased if this
work were done.
Upon motion of Councilman Lowenbach, seconded by Councilman Orr, the follow-
ing resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg, that the
firm of Stanton, Minter & Bruner,. Certified Public Accountants, be
authorized to audit the financial records of the Town for the fiscal
year ending June 30, 1965.
A letter from the Water Control Board and notes taken of a telephone conver-
sation between Mr. Paessler of that Board and Mr. Ritter were discussed with re-
gard to the sewage treatment plant project. Mayor Rollins asked that the Utility
Committee make a recommendation in regard to this problem at Thursday night's
meeting. _
Upon motion of Mayor Rollins, seconded by Councilman Orr , Council unani-
mously adopted the following ordinance :
BE IT ORDAINED, that the Supervisor 's Hearing Room in the County Office
Building, Leesburg, Virginia, be and it is hereby designated as the vot-
ing place for the Town elections until otherwise changed.
The meeting adjourned with general consent at 8 :45, at which time Council
recessed for a short time and then went into executive session.
Council went back into session at 9 :30 P.M.
Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol-
lowing resolution was unanimously adopted :
WHEREAS, William Harding, et ux, have agreed to convey a storm drainage
easement, with certain changes to the proposed plans, for Three Thousand
Dollars ($3,000.00) , and
WHEREAS, the Council is of the opinion that such price is too high,
BE IT RESOLVED, that William Harding, et ux, be offered Seven Hundred
Fifty Dollars ($750.00) for a storm drainage easement on the same terms
and conditions as incorporated in the easement originally presented,
with the following changes :
(1) The right of the property owners to build over the storm sewer
line under the supervision of the Town Engineer.
10'6'
MINUTES OF JUNE 7, 1965 MEETING. '
(2) All ditches will be properly filled and remaining dirt left on
property.
(3) The owners have the right to relocate the storm sewer line at
their expense.
It is understood that as-built plans have been, exhibited to owners.
The easement is subject to a release of all liens and encumbrances
and approval of title by the Tovrn Attorney.
•
BE IT FURTHER RESOLVED, that in the event the offer is not accepted
within five (5) days, the Town Attorney be and he is hereby author-
ized to institute condemnation proceedings and to obtain an Order to
enter on said land to install the storm sewer prior to condemnation
decision, as provided by law.
Upon motion of Mayor Rollins, seconded by Councilman Lowenbach, the follow-
ing resolution was unanimously adopted:
BE IT RESOLVED, that the Town Manager be and he is hereby authorized to
pay to Virginia W. Heywood the sum of One Thousand Dollars ($1,000.00)
for a storm sewer and sanitary sewer line easement,' as presented to
her, and containing the changes agreed to by her and the Town Manager,
subject to a release of all liens and encumbrances and approval of
• title by the Town Attorney.
Upon motion of Mayor Rollins, seconded by Councilman Lowenbach, the follow-
ing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that the
Town Attorney be and he is hereby authorized to institute condemna-
tion proceedings to acquire a storm drainage easement from the Frank
Athey heirs, as may be required.
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The meeting adjourned at 10:15 P.M.
Mayor
Clerk of th Council
•
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• RECOMMENDED SALARY CHANGES
FOR THE POLICE DEPT., STREET DEPT. AND UTILITY DEPT.
FOR THE FISCAL YEAR ENDING JUNE 30, 1966
Present Recommended
Police Dept.
Kirk (Chief $ 5,500 $ 5,720
Athey (Sergeant) 4,800 5,020
• Kidwell (Officer) 4,600 4,880
Lloyd (Officer) 4,500 4,880
Keyes (Officer 4,000 4,600
Harrpod (Officer) 4,000 4,220
Additional Officer 4.000
+27,400 $33,320
Street Dept.
V!eatherholtz (Supt.) 3 5,500 $ 5,500
Newton (Supt. of Equip. ) 5,500 6,000
Arnett (Laborer) 3,500 3,500
F. McIntosh (Laborer? 3,500 3,500
J. McIntosh (Laborer) 3,500 3,600
Carter (Laborer) 3,200 3,420
$24,700 $25,520
Utility Dept.
Peach (Supt.) $ 5,500 $ 6,000
R. Keyes (Manta Man 4,500 4,500
G. Keyes (Sewer Plant
Operator) 3,500 4,000
Hough (Meter Reader) 1,200 1,200
Additional Maint . Man 3,500
$14,700 $19,200