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HomeMy Public PortalAbout1965_06_21 107 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 21, 1965. • A regular meeting of the Leesburg Town Council was held in the Council `;iamr bers, Leesburg, Virginia on June 21, 1965. The meeting was called to order byN the Mayor, with Councilman Pumphrey offering a short prayer. 'Those present were`` • Councilmen C. A. English Cole, C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowen- bach, Jr. and John W. Pumphrey ; also Town Manager James W. Ritter, Jr. and Town' Attorney George M. Martin. Absent from the meeting was Councilman Robert A. Ori . Mr. Thomas W. diZerega, Attorney representing Sidney Z. Mensh & Co. , Inc. , appeared before Council , requesting acceptance of the sewer and water installa- tions that have been installed in 'Leesburg Estates, both those in Section 1 and those that have been installed in Section 2. Mr. diZerega explained that he was ' not asking for the release of the Performance Bond on either section at this time, but that he would ask for the release of the Bond on Section 1 as soon as High- way Department approval is forthcoming on the roads within this section. Upon motion of Councilman Lowenbach, seconded by Councilman Pumphrey, Council voted unanimously thatthe utilities presently installed in Sections 1 and 2 of Lees- burg Estates, which have been approved by the Town Manager, be accepted. Town Manager Ritter reported that bids will be opened on the storm drainage projects on July 7th at 2:00 P.M. in this office. According to Mr. Lee Phillips, there is more interest being shown in these bids due to the postponement of them. Mr. Ritter reported that there are still some outstanding easements, but that he did not anticipate any trouble in securing these in time for work to begin on O these projects. Mr. Martin suggested that someone take the Athey easement to CC) the various parties involved and try to get the individual signatures on this U easement. V Mayor Rollins read to Council a letter from Mr. and Mrs. David Farnie (said letter being attached hereto and made a part hereof) , requesting that the side- walk in front of their property at 73 N. King Street be repaired, and requested that the Street Committee take this matter under consideration at their next meeting. Mayor Rollins also requested (1) that a policeman be stationed at the intersection of Routes 7 and 15 between 430 and 5 :00 in order to facilitate the movement of heavy traffic during that time, and (2) that the Town forces, at their leisure or convenience, clean up Potters ' Field. Upon motion of Councilman Cole, seconded by Councilman Dodd, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the State Highway Department be requested to repair hole adjacent to pave- ment on S. King Street in front of the Jack Caviness property. Both Councilmen Cole and Fishback reported that Mr. Innes Saunders had called them relative to the property which had been purchased by the Town at the Airport, stating that he did not _know exactly. what agreements are in existence with re- gard to this property. It was the understanding that Mr. Saunders be allowed to grow crops on this property so long as the property is not needed by the Town and that such an agreement should be drawn up by the Town Attorney. Mr. E. Frank Myers, III appeared before Council, requesting approval of Sec- tions 511, .4 and 5 in Dry Mill Subdivision, which sections were approved by the Planning Commission at their last meeting. Mr. Myers explained to Council that he was trying to secure a bond for the Town for the physical improvements in these sections by the cheapest method to him, yet which would comply with the Town's Subdivision Ordinance. Mr. Myers submitted the following proposed Re- strictive Covenants for these sections, said Restrictive Covenants to be re- corded in the Clerk's Office of the Circuit Court for Loudoun County. PROPOSED RESTRICTIVE COVENANT FOR SECTIONS 3A, 4, AND 5 OF DRY MILL SUB-DIVISION, LEESBURG, VIRGINIA ( E. FRANK MYERS AND ALMA S. MYERS, OWNERS) No lot shall be sold, conveyed, or any structure erected thereon until at least one of the requirements relating to the installation of physical improvements required under the sub-division ordinance of the Town of Leesburg, Virginia, has been met with respect to the section of the said sub-division, or portion thereof , in which such lot is located, and any breach of this covenant may be enjoined or an . action for damages may be brought therefor by the Town of Leesburg, Virginia, a municipal corporation, this covenant being established expressly for the said Town as a third party beneficiary. MINUTES :OF JUNE 21, 1965 MEETING. / After much discussion, upon motion of Councilman Fishback, seconded by Council- ! Cole, Mr. Myers ' request was :tabled until the next regular meeting of Council. On motion, duly seconded, it was decided that the last paragraph of the Minutes of the meeting of June 7th be stricken from the record. Otherwise, the Minutes were approved .as written. Upon motion of Mayor Rollins, seconded by Councilman Pumphrey; Section A, Administration, in the amount of $24,300.00 on the sheet entitled Appropria- tions for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Cole, Section B, Other Services & Supplies, in the amount of 819,914.00 on the sheet entitled Appropriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Pumphrey, Section C, Penning & Zoning, in the amount of 37,085.00 on the sheet entitled Appropria- tions for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor .Rollins, seconded by Councilman Cole, Section D, Ad- . ministration of Justice, in -the amount of $2,700.00 on the sheet entitled Ap- . propriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Pumphrey, Section E, Police Department,. in the amount of $38,370.00 on the sheet entitled Appropria ., tions for Fiscal Year 1965-66 attached hereto , was unanimously adopted. Upon motion of Major Rollins, seconded by Councilman Cole, Section F, Fire . Department, in the amount of $4,300.00 on the sheet entitled Appropriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Cole, Section G, Streets, Sidewalks & Sanitation, in the amount of $43,270.00 on the sheet en- titled Appropriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Fishback, Section I, Refuse Disposal, in the amount of $21,300.00 on the sheet entitled Appropria- tions for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Cole, Section K, Con- tingency Fund, in the amount of $1,000.00 on the sheet entitled Appropriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Cole, Section L, Water & Sewer Department, in .the amount of $39,004.00 on the sheet entitled Ap- propriations for Fiscal Year 1965-66 attached hereto; was unanimously adopted. Upon motion of Mayor Rollins, seconded by Councilman Fishback, Section N, Debt Service, .in the amount of $32,735.00 on the sheet entitled Appropriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. ' Upon motion of Mayor Rollins, seconded by Councilman Dodd, Section 0, Con- tingency Fund, in theamount of $1,000.00 on the sheet entitled Appropriations for Fiscal Year 1965-66 attached hereto, was unanimously adopted. Upon motion of Councilman Pumphrey, seconded by Councilman Lowenbach, $500.00 was appropriated for the Thomas Blach Library. This is to come out of the 1965-66 Budget. Upon motion of Councilman Pumphrey, seconded by Councilman Cole, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following additional appropriations be made : (a) Town Tags $ 40.00 (b) Issuing Justice 326.00 (c ) Insurance 225.00 - (d) Utility - Materials 1,200.00 109 MINUTES OF JUNE 21, 1965 MEETING. . • • Upon motion of Councilman Cole, seconded by Councilman Fishbadk, the fol- lowing resolution was adopted by a roll call vote of 4 to 2, those voting against this resolution being Councilman Lowenbach and Mayor Rollins: BE IT RESOLVED by the Town Council of the Town of Leesburg, that authori- * zation be given for the purchase of a tape recorder for more accurate re- cording of Council meetings, such purchase to be paid out of the 1965-66 Budget. Upon motion of Councilman Fishback, seconded by Councilman Dodd, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an appropriation be made in the sum of $1,847.00 for the construction of sidewalk and installation of storm drain from M & G Motors to W. . South Street , this sum to come out of the 1965-66 fiscal year Budget under Sidewalk Construction. Upon motion of Councilman Pumphrey, seconded by Councilman Fishback, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that per- 00 mission be granted to N. B. Hawthorne to construct steps that would encroach on Town right-of-way at the Alex Brown Building. M Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol- (..) lowing resolution was unanimously adopted by a roll call vote after a great deal of discussion on said resolution: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following public works program to improve the sewage treatment facili- ties be adopted : (a) Complete emergency repairs and improvements to existing plant. (b) ' Construct outfall sewer and sewage stabilization pond. (c) Construct Dry Mill Interceptor Sewer. BE IT FURTHER RESOLVED that it is recognized that the above-outlined program constitutes the first stage of an overall long-range program, which includes construction of a new sewage treatment plant or the enlargement of the existing sewage treatment plant when such construc- tion is financially feasible. Mr. Thomas W. diZerega addressed Council at this time, stating that he has a client who would ask Council to accept an offer in writing for the sale of Potters' Field for the sum of .$10,000.00. This matter was discussed and it was decided that it should be discussed further before a final decision is made. K Upon motion of Councilman Fishback, seconded by Councilman Cole , the follow- ing Ordinance was placed on the floor for discussion: ' BE IT ORDAINED by the Council for the Town of Leesburg, that : "An Ordinance creating an Airport Commission, enacted on August 13, 1962, and as .amended, " be and the same is hereby repealed. BE IT FURTHER ORDAINED that the following Ordinance be and the same is hereby enacted: AIRPORT ADVISORY COMMISSION Section 1. Creation, Composition, Appointment and Term. There is hereby created an AIRPORT ADVISORY COMMISSION consisting of three members. The members shall serve at the pleasure of the Council. The members may select a Chairman for such term as shall be fixed by the Commission. t 1 i r, ' y • 1 i o. MINUTES OF JUNE 21, 1965 MEETING. , . . . Section.2.- Powers• and• Duties. • The Airport . Advisory Commission shall advise the Council and its agents in the operation, maintenance, construction, improvement, • extension of the Leesburg Godfrey Airport and other related air- port activities conducted by the Town of Leesburg. Section 3. The Commission may requisition the Town Manager for stationery, stamps and other material to the extent of the ap- propriation of sums for the Airport Advisory Commission. After a great deal of discussion with regard to this Ordinance, the motion 111was withdrawn with the consent of the makers of same and the following Ordi- nance was moved by Councilman Fishback and seconded by Councilman Pumphrey: BE IT ORDAINED by the Town Council of the Town of Leesburg, that Sec- tion 5 of the Ordinance creating the •Airport Commission, adopted Aug- ust 13, 1962, be amended to read that all income from the operations • or grants for the Leesburg Airport be turned over to the Town Treasurer and deposited in a fund set up for such purpose , and disbursements from - these funds be handled in the same manner as other Town funds. This Ordinance was adopted by a roll call vote of 4 to 2, those voting against this.Ordinance being Councilmen Cole and Lowenbach. Upon motion of Councilman Fishback, seconded by Councilman Pumphrey, the following resolution was adopted by a vote of 5 to 1, with Councilman Lowen- bach casting the dissenting vote : BE IT.RESOLVED by the Town Council of the Town of Leesburg, that the balance in the Airport Commission Treasury be turned over to the Town Treasurer and deposited in the special fund already created, and that the Airport Commission submit a budget to the Town Council for their current. expenses. . Upon motion of Councilman Fishback, seconded by Councilman Pumphrey-, the following resolution was unanimously adopted: • BE. IT RESOLVED by the Council for the Town of Leesburg, that a pub- lic necessity exists for the acquisition by condemnation of certain easements for the installation and construction of a storm sewer or drain system in the Town of Leesburg, Loudoun County, Virginia; and BE IT FURTHER RESOLVED that the Town Attorney be and he is hereby au- thorized to institute appropriate condemnation petitions to acquire the requisite easements for such storm drainage system from William L. Harding Jr. and Hazel L. Harding, and Mildred Fry Athey, Barbara . Lee Fleming, Melva A. Farris, Charles A. Athey, Curtis Franklin Athey, Norma Fry Dockery and Patsy A. Milbourne and to obtain the right of entry prior to the determination and deposit of the award of just . compensation as provided by Section 25-46.7 and 25-46.8 of the 1950 Code of Virginia, as amended. BE IT FURTHER RESOLVED, that the Town Manager, or Mayor, shall sign all petitions for condemnation, notices and applicable pleadings and make affidavits thereto, as provided by Section 25-46.7 of the 1950 Code of Virginia, as amended, and that the requisite sums re- . quired as Court costs to file such petitions be and they are appropriated from the General Fund. There being no further business, the meeting adjourned with general con- - sent at 10:25 P.M. 1 Mayor • Clerk of t Counci i - WWI APPROPRIATIOI?S FOR FISCAL YEAR 1965-66 A. Administration Personal Services 1. Council a 1 ,200.00 2. Mayor 500.00 3. Town Attorney 1,500.00 4. Town Manager 10,000.00 5. Treasurer 5,300.00 6. Clerk 4,000.00 7. Extra Help 600.00 • 8. Janitor 1,200.00 3 24,300.00 B. Other Services & Supplies 1. Insurance 3 3,800.00 2. Social Security 3 ,350.00 3. Retirement 5,200.00 4. Audit 900.00 5. Advertising & Printing 900.00 6. Telephone 1,200:00 7. Stationery & Office Supplies 1 ,800.00 "4 8. Auto Tags 450.00 9. Municipal League Dues 164.00 10. Miscellaneous Travel Expense 50.00 11. Miscellaneous 200.00 12. Electricity & Fuel Oil 700.00 13. Repairs & Supplies 1 200.00 3 19,914.00 C. Planning & Zoning 1. Director & Assistant to the Town Manager u 6,550.00 2. Advertising & Printing 300.00 3. Other Services and Supplies 200:00 4. Board of Architectural Review 35.00 1 3 7,085.00 D. Administration of Justice 1. Police Judge 600.00 2. Issuing Justice 600.00 3. Maintenance of Prisoners 1 ,500.00 2,700.00 E. Police Department 1. Personal Services i3 33,320.00 2. Vehicle Maintenance 2,500.00 3. Radio Maintenance 250.00 4. Ammunition 350.00 5. Uniforms 1,500.00 6. Training School 50.00 7. Miscellaneous 400.00 38,370.00 J� F. Fire Department r 1. Town's Operating Payment a 3,850.00 2. Fire Marshal 450.00 a 4,300.09' 1 / , G. Streets, Sidewalks & Sanitation 1. Personal Services 3 25,520.00 2. Materials 5,000.00 3. Equipment Maintenance (Town owned) 2,000.00 4. Equipment Rental 1,000.00 5. Snow Removal 750.00 6. Sidewalk Maintenance 2,000.00 7. Street Lighting 6,500.00 8. Parking Meter Maintenance 500.00 H. Capital Outlays $ 43,270.00 Sidewalk Construction 1,857.00 I. Refuse Disposal 1. Sanitation Contract • u 21,300.06 K. Contingency Fund 1,000.00 L. Donation to Thomas Balch Library 500.00 TOTAL GENERAL FUND $1162-14o.0D_ 164,586.00 UTILITY FUND L. Hater & Sewer Department 1. Labor 19,200.00 2. Materials 7,000.00 3. Vehicle Maintenance 700.00 4. Electricity 2,300.00 5. Purification Supplies 300.00 6. Fuel 300.00 7. Telephone 300.00 8. Equipment Repairs 2,000.00 9. Correct Infiltration 1 ,000.00 10. Street Repairs 400.00 11. Payment to Paxton Home 1 ,400.00 12. Rental on diZerega Spring 600.00 13. Payment to Mrs. Robert K. 'Nilson 1 ,638.00 14. Payment on Myers Water Bonds 1,816.00 15. Training School 50.00 39,004.00 N. Debt Service 1. Interest - Present Bonds $ 12,735.00 2. Principal - Present Bonds 20,000.00 3 32,735.00 0. Contingency Fund Z 1,000.00 TOTAL UTILITY FUND $ 72,739.00