Loading...
HomeMy Public PortalAbout1965_07_08 111: MINUTES OF REGULAR MEETING OF LEESBURG TOWN• COUNCIL, JULY 8, 1965. A regular meeting of the Leesburg Town Council was held in the Council Cham- bers, Leesburg, Virginia on July 8, 1965. The meeting was called to order with a prayer by Mayor Rollins. Those present were Councilmen C. A. English Cole, C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. and John W.= Pumphrey; also Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. Ab- sent from the meeting was Councilman Robert A. Orr. The Minutes of the meeting of June 21 , 1965 were approved with general con- sent. an Mr. FrankMyersappeared before Council , requesting them to give an opinion of his proposal which was presented at the last meeting with regard to- Sections 3A, 4 and 5 of Dry Mill Subdivision, and which proposal was tabled until the Utility Committee could meet and discuss it. After a great deal of discussion, during which Mr. Myers presented the advantages to a subdivider and various mem- bers of Council raised questions and disadvantages to the Town if this method were approved, upon motion of Councilman Fishback, seconded by Councilman Pum- phrey, Council voted unanimously by roll call vote to refer this matter to the Planning Commission for their recommendation. Town Manager Ritter reported that Potters ' Field has been cleaned up and that DO there is evidence of about 40 or 50 graves there. He also reported that a crew ▪ from the Water Control Board was here this past week making tests for the second time in a month. Mr. Paessler was here today and walked the stream and seemed to think that it looked very good and that the tests on the effluent and on the U ' stream below the plant looked very good. He was very much pleased that the Town • intends to go ahead with the holding pond and stressed the fact that this pond would take up a lot of slack until a new plant can be built. He pointed out that he and Mr. Roadcap had recommended that the Health Department go along with this recommendation, but he has not heard from them yet. He feels that Jack Williams ' and Mr. Ritter should come to Richmond with preliminary plans and go over them with the staff , but that it will not be necessary to go before the Water Control Board itself.. • Mr. Ritter also reported that he had talked with Mr. Williams and that he feels that some test borings should be made on the Kincaid property.`.in order to determine how much rock is present , which, in turn, will determine the most economical and feasible location for the holding pond. This work would cost ap- proximately $1,000.00. Mr. Ritter also reported that bids on paving the parking lot had been opened, that there were two bids, the high bid being from Perry Engineering in the amount of $11,500.00 for the present lot and $4,500.00 for the proposed new property, or a total of 516,000.00 for the two lots. Tri-County Asphalt Company's bid was $10,988.28 on the present lot and 83,909.36 on the proposed new lot, making a total of $14,897.64. Mayor Rollins asked Mr. Cole to report on the status of the purchase of the ' Dunn property. Mr. Cole reported that it seemed advisable for Mr. Martin to draw up the contract on this property. The Mayor reported that he had gone ahead and • authorized a survey to be made of the property on Mr. Martin's recommendation, which survey would cost somewhere less than $200.00. Mr. Martin reported that he had not yet drawn the contract , that he had looked at the Will and there seemed to be some question on the title to the property. This matter was continued. Mr. Ritter stated that Tri-County Asphalt could start on paving the parking lot immediately and complete the job within two weeks, whereas Perry could not start until about August 2nd. It was suggested that an award be made to go ahead with the present lot. Upon motion of Councilman Fishback, seconded by Councilman Dodd, Council voted unanimously that the contract to resurface the present parking lot, which is the present Town property, be awarded to Tri-County Asphalt Co. , Inc. , in ac= cordance with their bid proposal dated July 3, 1965 at their unit cost of $2.62 • per square yard, based on 4,194 square yards of pavement, subject to the presen- tation to the Town Manager of an acceptable bond. Mr. Ritter also reported that a new policeman, Richard H. Carr , is now work- ing for the Town and, also , a new janitor has been hired, Fenton Spiller. i 1. 2 Minutes of July 8, 1965 Meeting. He reported that bids were opened. on the storm drainage projects on July 7th, with only two bids being received, Tri-County Asphalt Co. , Inc. and Perry Engineering Company. The low bid on Project 1 (Woodberry) was Perry Engineer- ing, in the amount of $58,344.96, Perry having submitted a bid on only this one project. Tri-County Asphalt bids on both projects were as follows: Project 1 - $70,165.95 (around $12,000 higher than Perry) Project 2 - 193,550.45 Mr. Ritter reported that Mr. Phillips took the figures along back to Falls Church to work out the total cost figures, by adding in the possibility of encountering rock, which is provided for in the specifications. He has figured in a certain amount of rock to be encountered on both of these projects, also inspection fees, engineering fees and contingencies, making approximate costs on the projects as follows: Woodberry - 879,500.00; A & P - $260,942.00, for a total of $340,442.00. Mr. Ritter stated that he had not yet obtained all the ease- ments, that there are still several outstanding. Mr. Martin stated that he thought work should be started on the bond issue if we are to go ahead with this work. Mayor Rollins raised a question regarding Tri-County 's qualifications to do this type of work. It was stated that Mr. Wilbourn has had 20 years experience, 15 as an engineer, that the Company has just completed one such job and been awarded another. It was decided that the Utility Committee would meet next Thursday night and Mr. Ritter is to ask Mr. Phillips to be present for this meeting. Mayor Rollins read that portion of the Deed of Easement from Virginia W. Heywood which deals with the items requested by Mrs. Heywood to be included in the Deed. Council- approved this and the- Mayor signed the Deed. • After a great deal of discussion with regard to the easements not yet ob- tained for the storm drainage projects, upon motion of Councilman Lowenbach, sec- onded by Councilman Cole, Council voted unanimously that the following offers be made to the following property owners : Grace L. Stewart (Bessie Hough property) $2,000.00 Stanley T. Greene, Jr. 400.00 • Herman Gilbert 75.00 Rosie and Hanson Taylor 200.00 Councilman Cole asked if anything has been heard from the bonding company on the Mensh Subdivision. Mr. Ritter replied that we. have heard nothing, but the return receipts-have: come back to -us on the letters sent to the company. • Upon motion of Councilman Cole, seconded by Councilman Fishback., Council voted unanimously that Mr. Ritter write to the Virginia Municipal League , en, closing a copy of the Myers Restrictive Covenant, and asking them their opinion and prognosis, in -other words, what it is going to mean in the future. • Councilman Pumphrey asked if the Landfill is still burning, to which Mr. Ritter replied that it is, no matter how much water and dirt have been put on it. Councilman Pumphrey also asked if any suit has been filed against the Town for trespassing on. Potter 's Field. Mr. Ritter stated that there had been none that he knew of. Councilman Fishback stated that since Council had passed the Ordinance pre- venting the installation.of. outside areaway drains, builders are now raising the elevation of the bottom slab in the areaways, which causes the water to drain directly into the basement, then into the floor drain, which is connected to the sanitary sewer line. Mr. Fishback asked the Town Manager to check with the Building Inspector on this. Councilman Pumphrey asked that the curb line alongside Dr: Wynkoop's of- fice be cleaned out so that the water does not run into his window well. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol- • lowing resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that a water tap be granted to F. W. Furr, whose residence is located out- side the corporate limits on Fairview Street, with the understanding that, upon payment of $125.00 tap fee, the water tap will be made on 113 Minutes of July- 8, 1965-Meeting. the existing main by Town forces and meter will be set at approxi- mately right angles to the tap, along the street right-of-way line. Any extension of water service line beyond the meter to serve the Furr house will be the responsibility of Mr. Furr. It is also under- stood that outside water rates will apply. Be it further understood that this water line is for the private use of Mr. Furr 's house only. Upon motion of Councilman Fishback, seconded by Councilman Lowenbach, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that John- son and 'Williams be authorized to proceed with the preparation of plans and specifications for the construction of the following: (a) Sewage Effluent Holding Pond. • (b) Tuscarora Creek Interceptor Sewer. (c ) Improvements to Existing Sewage Treatment Plant, in accordance with Table 1 of the Financial Feasibility Study Sewerage System Improvements. 00 1.10 AND BE IT FURTHER RESOLVED, that the location of the Holding Pondishall Q be subject to Town Council approval. U J Upon motion of Councilman Fishback, seconded by Councilman Dodd, the follow- ing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an amount of $1,927.85 be appropriated for the purchase of a 1965 model Pick-up Truck for the Utility Department, this amount being the low bid of Leesburg Motors, Inc. Upon motion of Councilman Pumphrey, seconded by Mayor Rollins, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an amount of $344.00 be appropriated for the construction of curb and gutter, which is an addition to the appropriation made on June 21, 1965, for the construction of sidewalk and storm drain from M & G Motors to W. South Street. Councilman Cole called to the attention of the Council the fact that some weeks ago there had been some discussion as to having the owners of the Leesburg Shopping Center stop pumping water out of their basements into the sewer line. This matter was referred to the Utility Committee. Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, Council voted unanimously that Johnson and Williams be authorized to make test borings on the Kincaid property. Town Attorney George Martin read the following portion from the Petition for Condemnation of Storm Drain Easements, said language being approved with the general consent of the Council : "The facilities and other equipment constructed by petitioner in said easement shall remain the property of petitioner. The petitioner shall have at all times full and free ingress and egress from and over the property of the owner immediately adjacent to the easement in order to construct and maintain the storm sewer, or drain and any appurtenances such as manholes, connections and other equipment desirable in connec- tion therewith, with the further right to inspect , repair , rebuild, re- move or improve and make such alterations in the storm drain as peti- tioner may deem expedient. The petitioner shall have all the rights and privileges reasonably necessary for the full use of the easement. Petitioner will indemnify and save harmless the owner by the payment of any reasonable damages which may be caused to the land of the owner in the construction, maintenance, and operation of said storm drain line and will, upon construction, or repairs, changes or other acti- vity related thereto, restore the land to its prior condition to the fullest extent possible. 114 Minutes of July 8, 1965 Meeting. The owner shall have the right to build over the storm sewer line in- stalled in the easement under the supervision of Petitioner. The petitioner will fill all ditches properly and excess earth will be left for the use of owner. The owner will have the right to relocate the storm. sewer or drain so installed, at his expense, subject to ap- proval by the Town's Engineer. For the purpose of constructing, inspecting, maintaining or operating the storm drain, the petitioner shall have the right of ingress and egress over the property of owner adjacent to the right-of-way and ly- ing between public , or private roads and the right-of-way, in such III manner as shall occasion the least practicable damage and inconven- ience to owner. The petitioner shall be liable for all reasonable damages resulting from its exercise of the said right of ingress and egress. Owners, their successors and assigns, shall have the right to use the easement of right-of-way for any purpose not inconsistent with the right hereby sought to be condemned. " . There being no further business, the meeting adjourned with general consent at 9:25 P.M. Mayor Clerk of theCouncil I • 1