HomeMy Public PortalAbout1965_07_08 111:
MINUTES OF REGULAR MEETING OF LEESBURG TOWN• COUNCIL, JULY 8, 1965.
A regular meeting of the Leesburg Town Council was held in the Council Cham-
bers, Leesburg, Virginia on July 8, 1965. The meeting was called to order with
a prayer by Mayor Rollins. Those present were Councilmen C. A. English Cole,
C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. and John W.= Pumphrey;
also Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. Ab-
sent from the meeting was Councilman Robert A. Orr.
The Minutes of the meeting of June 21 , 1965 were approved with general con-
sent.
an
Mr. FrankMyersappeared before Council , requesting them to give an opinion
of his proposal which was presented at the last meeting with regard to- Sections
3A, 4 and 5 of Dry Mill Subdivision, and which proposal was tabled until the
Utility Committee could meet and discuss it. After a great deal of discussion,
during which Mr. Myers presented the advantages to a subdivider and various mem-
bers of Council raised questions and disadvantages to the Town if this method
were approved, upon motion of Councilman Fishback, seconded by Councilman Pum-
phrey, Council voted unanimously by roll call vote to refer this matter to the
Planning Commission for their recommendation.
Town Manager Ritter reported that Potters ' Field has been cleaned up and that
DO there is evidence of about 40 or 50 graves there. He also reported that a crew
▪ from the Water Control Board was here this past week making tests for the second
time in a month. Mr. Paessler was here today and walked the stream and seemed
to think that it looked very good and that the tests on the effluent and on the
U ' stream below the plant looked very good. He was very much pleased that the Town
• intends to go ahead with the holding pond and stressed the fact that this pond
would take up a lot of slack until a new plant can be built. He pointed out that
he and Mr. Roadcap had recommended that the Health Department go along with this
recommendation, but he has not heard from them yet. He feels that Jack Williams
' and Mr. Ritter should come to Richmond with preliminary plans and go over them
with the staff , but that it will not be necessary to go before the Water Control
Board itself..
•
Mr. Ritter also reported that he had talked with Mr. Williams and that he
feels that some test borings should be made on the Kincaid property.`.in order to
determine how much rock is present , which, in turn, will determine the most
economical and feasible location for the holding pond. This work would cost ap-
proximately $1,000.00.
Mr. Ritter also reported that bids on paving the parking lot had been opened,
that there were two bids, the high bid being from Perry Engineering in the amount
of $11,500.00 for the present lot and $4,500.00 for the proposed new property, or
a total of 516,000.00 for the two lots. Tri-County Asphalt Company's bid was
$10,988.28 on the present lot and 83,909.36 on the proposed new lot, making a
total of $14,897.64.
Mayor Rollins asked Mr. Cole to report on the status of the purchase of the
' Dunn property. Mr. Cole reported that it seemed advisable for Mr. Martin to draw
up the contract on this property. The Mayor reported that he had gone ahead and •
authorized a survey to be made of the property on Mr. Martin's recommendation,
which survey would cost somewhere less than $200.00. Mr. Martin reported that he
had not yet drawn the contract , that he had looked at the Will and there seemed to
be some question on the title to the property. This matter was continued.
Mr. Ritter stated that Tri-County Asphalt could start on paving the parking
lot immediately and complete the job within two weeks, whereas Perry could not
start until about August 2nd. It was suggested that an award be made to go ahead
with the present lot.
Upon motion of Councilman Fishback, seconded by Councilman Dodd, Council
voted unanimously that the contract to resurface the present parking lot, which
is the present Town property, be awarded to Tri-County Asphalt Co. , Inc. , in ac=
cordance with their bid proposal dated July 3, 1965 at their unit cost of $2.62
• per square yard, based on 4,194 square yards of pavement, subject to the presen-
tation to the Town Manager of an acceptable bond.
Mr. Ritter also reported that a new policeman, Richard H. Carr , is now work-
ing for the Town and, also , a new janitor has been hired, Fenton Spiller.
i 1. 2
Minutes of July 8, 1965 Meeting.
He reported that bids were opened. on the storm drainage projects on July
7th, with only two bids being received, Tri-County Asphalt Co. , Inc. and Perry
Engineering Company. The low bid on Project 1 (Woodberry) was Perry Engineer-
ing, in the amount of $58,344.96, Perry having submitted a bid on only this one
project. Tri-County Asphalt bids on both projects were as follows:
Project 1 - $70,165.95 (around $12,000 higher than Perry)
Project 2 - 193,550.45
Mr. Ritter reported that Mr. Phillips took the figures along back to Falls Church
to work out the total cost figures, by adding in the possibility of encountering
rock, which is provided for in the specifications. He has figured in a certain
amount of rock to be encountered on both of these projects, also inspection
fees, engineering fees and contingencies, making approximate costs on the
projects as follows: Woodberry - 879,500.00; A & P - $260,942.00, for a total
of $340,442.00. Mr. Ritter stated that he had not yet obtained all the ease-
ments, that there are still several outstanding. Mr. Martin stated that he
thought work should be started on the bond issue if we are to go ahead with this
work. Mayor Rollins raised a question regarding Tri-County 's qualifications to do
this type of work. It was stated that Mr. Wilbourn has had 20 years experience,
15 as an engineer, that the Company has just completed one such job and been
awarded another. It was decided that the Utility Committee would meet next
Thursday night and Mr. Ritter is to ask Mr. Phillips to be present for this
meeting.
Mayor Rollins read that portion of the Deed of Easement from Virginia W.
Heywood which deals with the items requested by Mrs. Heywood to be included in
the Deed. Council- approved this and the- Mayor signed the Deed.
•
After a great deal of discussion with regard to the easements not yet ob-
tained for the storm drainage projects, upon motion of Councilman Lowenbach, sec-
onded by Councilman Cole, Council voted unanimously that the following offers
be made to the following property owners :
Grace L. Stewart (Bessie Hough property) $2,000.00
Stanley T. Greene, Jr. 400.00 •
Herman Gilbert 75.00
Rosie and Hanson Taylor 200.00
Councilman Cole asked if anything has been heard from the bonding company
on the Mensh Subdivision. Mr. Ritter replied that we. have heard nothing, but the
return receipts-have: come back to -us on the letters sent to the company.
•
Upon motion of Councilman Cole, seconded by Councilman Fishback., Council
voted unanimously that Mr. Ritter write to the Virginia Municipal League , en,
closing a copy of the Myers Restrictive Covenant, and asking them their opinion
and prognosis, in -other words, what it is going to mean in the future.
•
Councilman Pumphrey asked if the Landfill is still burning, to which Mr.
Ritter replied that it is, no matter how much water and dirt have been put on it.
Councilman Pumphrey also asked if any suit has been filed against the Town for
trespassing on. Potter 's Field. Mr. Ritter stated that there had been none that
he knew of.
Councilman Fishback stated that since Council had passed the Ordinance pre-
venting the installation.of. outside areaway drains, builders are now raising the
elevation of the bottom slab in the areaways, which causes the water to drain
directly into the basement, then into the floor drain, which is connected to the
sanitary sewer line. Mr. Fishback asked the Town Manager to check with the
Building Inspector on this.
Councilman Pumphrey asked that the curb line alongside Dr: Wynkoop's of-
fice
be cleaned out so that the water does not run into his window well.
Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, the fol-
• lowing resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg, that a
water tap be granted to F. W. Furr, whose residence is located out-
side the corporate limits on Fairview Street, with the understanding
that, upon payment of $125.00 tap fee, the water tap will be made on
113
Minutes of July- 8, 1965-Meeting.
the existing main by Town forces and meter will be set at approxi-
mately right angles to the tap, along the street right-of-way line.
Any extension of water service line beyond the meter to serve the
Furr house will be the responsibility of Mr. Furr. It is also under-
stood that outside water rates will apply. Be it further understood
that this water line is for the private use of Mr. Furr 's house only.
Upon motion of Councilman Fishback, seconded by Councilman Lowenbach, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg, that John-
son and 'Williams be authorized to proceed with the preparation of plans
and specifications for the construction of the following:
(a) Sewage Effluent Holding Pond.
•
(b) Tuscarora Creek Interceptor Sewer.
(c ) Improvements to Existing Sewage Treatment Plant, in accordance
with Table 1 of the Financial Feasibility Study Sewerage System
Improvements.
00
1.10 AND BE IT FURTHER RESOLVED, that the location of the Holding Pondishall
Q be subject to Town Council approval.
U
J Upon motion of Councilman Fishback, seconded by Councilman Dodd, the follow-
ing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an
amount of $1,927.85 be appropriated for the purchase of a 1965 model
Pick-up Truck for the Utility Department, this amount being the low
bid of Leesburg Motors, Inc.
Upon motion of Councilman Pumphrey, seconded by Mayor Rollins, the following
resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an
amount of $344.00 be appropriated for the construction of curb and
gutter, which is an addition to the appropriation made on June 21,
1965, for the construction of sidewalk and storm drain from M & G
Motors to W. South Street.
Councilman Cole called to the attention of the Council the fact that some
weeks ago there had been some discussion as to having the owners of the Leesburg
Shopping Center stop pumping water out of their basements into the sewer line.
This matter was referred to the Utility Committee.
Upon motion of Councilman Lowenbach, seconded by Councilman Dodd, Council
voted unanimously that Johnson and Williams be authorized to make test borings
on the Kincaid property.
Town Attorney George Martin read the following portion from the Petition
for Condemnation of Storm Drain Easements, said language being approved with
the general consent of the Council :
"The facilities and other equipment constructed by petitioner in said
easement shall remain the property of petitioner. The petitioner shall
have at all times full and free ingress and egress from and over the
property of the owner immediately adjacent to the easement in order to
construct and maintain the storm sewer, or drain and any appurtenances
such as manholes, connections and other equipment desirable in connec-
tion therewith, with the further right to inspect , repair , rebuild, re-
move or improve and make such alterations in the storm drain as peti-
tioner may deem expedient. The petitioner shall have all the rights
and privileges reasonably necessary for the full use of the easement.
Petitioner will indemnify and save harmless the owner by the payment
of any reasonable damages which may be caused to the land of the owner
in the construction, maintenance, and operation of said storm drain
line and will, upon construction, or repairs, changes or other acti-
vity related thereto, restore the land to its prior condition to the
fullest extent possible.
114
Minutes of July 8, 1965 Meeting.
The owner shall have the right to build over the storm sewer line in-
stalled in the easement under the supervision of Petitioner.
The petitioner will fill all ditches properly and excess earth will be
left for the use of owner. The owner will have the right to relocate
the storm. sewer or drain so installed, at his expense, subject to ap-
proval by the Town's Engineer.
For the purpose of constructing, inspecting, maintaining or operating
the storm drain, the petitioner shall have the right of ingress and
egress over the property of owner adjacent to the right-of-way and ly-
ing between public , or private roads and the right-of-way, in such
III
manner as shall occasion the least practicable damage and inconven-
ience to owner. The petitioner shall be liable for all reasonable
damages resulting from its exercise of the said right of ingress and
egress.
Owners, their successors and assigns, shall have the right to use the
easement of right-of-way for any purpose not inconsistent with the
right hereby sought to be condemned. " .
There being no further business, the meeting adjourned with general consent
at 9:25 P.M.
Mayor
Clerk of theCouncil
I
•
1