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HomeMy Public PortalAbout1965_07_19 11'5 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 19, 1965. ' A regular meeting of the Leesburg Town Council was held in the Council Chambers, Leesburg, Virginia on July 19, 1965. The meeting was called to order by the Mayor, with Councilman Orr leading the group in prayer. Those present were Councilmen C. A. English Cole, C. Grey Dodd, C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Robert A. Orr and John W. Pumphrey ; also Town Manager James W. • Ritter, Jr. and Town Attorney George M. Martin. The Minutes of the meeting of July 8, 1965 were approved with general consent. Colonel Lowell M. Riley addressed Council, requesting some method by which Town water could be obtained for a house just across from the FAA Building on Route 7 which he and Admiral Harper own. He explained that it would be neces- sary for them to either dig a well, which could be expensive and then produce no . water .or not enough, or hook onto the Town 's water line which now series the FAA Building, and which line is an 8-inch pipe, but would have to be extended ap- proximately 200 feet in order to reach their property line. Councilman Lowen- bach explained that the Utility Committee had discussed this matter and believed the best and cheapest solution would be to extend the present water line some 200 feet at an approximate_ cost of $4.00 to $5.00 per foot to Col. Riley and Admiral Harper , thus giving them an unlimited water supply. Col. Riley stated that if the Council believed this to be the cheapest and best way they might DO obtain water in order to rent this house, then they earnestly request that the Town help them to get this water. He stated that they would prefer that the Town advertise for bids and do the -work and then he and Admiral Harper would rem reimburse the Town for this work. U Councilman Fishback moved the following resolution: BE IT RESOLVED by the Council of the Town of Leesburg, that the Town Manager be authorized to advertise for bids for the extension of an 8-inch water line from State Highway 654 to a point opposite the Riley- Harper property, the amount of the low bid, upon acceptance , to be re- imbursable to the Town by the owners of said property. Town Attorney George Martin advised the Council not to do this. Town Manager Ritter stated that there are already existing water lines that will have to be moved out of the way of the By-Pass and it is not known whether the proposed 200 foot extension will be in the way, and also if the proposed water line ex- tension would be in the way of future dual-laning Route 7, that he has written to Mr. Bozel of the Highway Department with regard to this but has not yet heard from him. He stated that if the Town puts this line in now and then it has to be moved, it will have to be done at the Town's expense. Colonel Riley stated that the house is located in front of the center of the FAA Building and that it does not seem that the By-Pass will affect the front of that building, that . its location is 100 yards from there. He also stated that the State has already bought 50 feet in front of their house for future widening of Route 7 at that point. It was brought out that once the line is built and dedicated to the Town, it will belong to the Town, regardless of whether it has to be moved or not. Councilman Fishback withdrew the above-mentioned motion at this time. Mayor Rollihs then moved that the Town Manager be authorized to advertise for the extension of an 8-inch water line for approximately 200 feet east on Route 7 to the property owned by Riley-Harper , and it is understood between the parties, they being the Town of Leesburg and Riley-Harper, that the entire cost for this construction and the costs incidental thereto shall be reimbursed to the Town by Colonel Riley and Admiral Harper. It is understood that this 8-inch water line extension shall be owned solely by the Town of Leesburg, and not by the property owners, upon completion of same. This motion was seconded by Councilman Fishback and passed by a roll call vote of 6 to 1, Councilman Cole voting against said motion. Town Manager Ritter reported that the Airport Commission has turned over all funds in the amount of $1,692.88 to the Town Treasurer. He said the bonds on Mr. Hammerly and Mr. Caulkins should be cancelled. Mr. Ritter stated that he had received the report from Johnson and Williams today on the two proposed sites for the holding pond, one upstream and one down- stream, on the Kincaid property, one of which will be selected by Council. He exhibited maps in connection therewith; explaining that the downstream site is 11;6 MINUTES OF JULY 19, 1965 MEETING. 2300 feet further and would cost $109,000.00 more for the pipe, however, the upstream site-would probably cost more in preparation of the site, due to heavier grading which would have to be done , since there would be more rock encountered on this site. He also explained that the appraisers might put a higher value on the upstream site. He stated that he had written Mr. Kincaid, requesting::per- mission to make test borings on the land, but had not yet heard from him. Johnson and Williams also want to make a soil analysis study at 'the same time the test boringsareconducted.,. in order to determine just what kind of soil they would be working with, whether it would hold the water or not, this soil analysis to cost approximately $1,500.00. Mr . Ritter also said that Mr. Paessler had been here and that he was very pleased with the job we are doing at the plant and he thought the stream looked good. He felt that we are doing an ex- cellentjob in the way of operation and in the way of preparation for -expan- sion.. He also feels that all Federal money has been set up for this year, but he thinks we should be in good position to get some Federal money next year. Mr. Ritter stated that he believed the Utility Committee should study this re- port from Johnson and Williams and decide which site they would prefer for the - holding pond and whether the soil analysis should be made, etc. Mr. Ritter also reported that the water study from Johnson and Williams should be finished very soon. • Mayor Rollins moved thattheengineers be authorized to conduct soil analy- sis tests on the two sites of the. Kincaid property to help determine which one will .be .most feasible for the holding pond. This motion was seconded by Council- man. Orr , but after further discussion, this motion was withdrawn. Mayor Rollins then moved that the Town of Leesburg inform the Town engineers that the Town favors the lower site, which is the site bordering on the Harper property, as the location for the holding pond for the Town of Leesburg sewage treatment fa- cilities. This motion was seconded by Councilman Cole, but he also offered an amendment to the motion to read that the Town is in favor of . the lower location, provided it is guaranteed by the engineers that no dam or series of dams now known or under consideration will in any way hamper or interfere with the operation of any future plant or the holding pond. This amendment was seconded by Councilman Fishback and a roll call vote on the amendment showed a vote of 5 to 2, with Councilmen Lowenbach and Orr casting the dissenting votes. A unanimous roll call vote then adopted the motion, as amended, the motion then reading as fol- lows : That the Town of Leesburg inform the Town engineers that the Town favors the lower site, which is the site bordering on the Harper property, as the location for the holding pond for the Town of ' Leesburg sewage treatment facilities, provided it is guaranteed by the engineers that no dam or series of dams now known or under consideration will in any way hamper or interfere with the opera- tion of any future plant or the holding pond. Councilman Fishback requested that Council meeting nights be changed from the present first and third Mondays to the second Wednesday and fourth Monday. After discussion, upon motion duly seconded, Council voted unanimously to adopt the following resolution : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Council meetings be changed from the first and third Mondays to. the second and fourth Wednesdays , beginning the second Wednesday in the month of August. Councilman Cole stated that the Airport books were in the hands of the auditors, which is the wish of the Council. Councilman Pumphrey stated that he had numerous complaints from residents that they could not get into the Town Dump on Saturdays. Mr . Ritter explained that the dump is presently open on Tuesdays and Fridays and to various other business people who need to use it several times a week, these people having keys to same. He stated that the fence was put up to keep people from out of Town from dumping there , to keep people from going in at night and setting it afire, explaining that more people from out of Town come on Saturdays than any other time. He stated that the fence might as well be taken down if it is left open on Saturdays. After a great deal of discussion, Councilman Orr moved that the Town Dump be open from 7 :00 A.M. to 5 :00 P.M. Monday through Saturday. This motion was seconded by Councilman Pumphrey, but after more discussion, Mayor Rollins moved to amend this motion to have the Dump open from 7:00 A.M. to 5:00 P.M. 1 '1 7 • - MINUTES OF JULY 19, 1965 MEETING. on_ Tuesdays, Fridays and Saturdays. This amendment was seconded by Councilman Cole and adopted by unanimous roll call vote, the motion, as amended, then being adopted unanimously. Mr. Ritter was asked to have the Police, close the Dump on Saturdays at 5 and to police it in order to try to. check othose from out of Town using the -Dump. The matter of either setting a fine for out of Town people who dump or a charge for same was also discussed, but no action taken on this. Councilman Cole stated that Charlie Newton of Newton and Kaufman would like to blacktop the area in front of his shop, but there seemed to be a catch basin on the other side of the street which is apparently stopped up and which causes his side to flood in heavy rains. Mr. Ritter was instructed to look - into this matter and see what could be done about unstopping this catch basin. Mayor Rollins reported several matters, the first being that the property between Reed Johnson 's Restaurant and the C & P Telephone Buildings gets a tre- mendous volume of water during heavy rains, -which floods into the C & P ware- house. He 'understands that the State agreed to put a storm drainage pipe across this property and asked Mr. Ritter to look into this matter. He also asked if anything had ever been done about the storm drainage on the Damewood property. Mr. Ritter reported that he had been to see Mr. Kestner , the District Engineer , and that he had said he would have someone check on this. Mr. Ritter has written 50 to him twice since that time but has had no reply. Mayor Rollins also asked Mr. Ritter if the State had agreed to include finds in next year 's budget for a ] the North King Street project. Mr. Ritter said Mr. Bozel had said he would try 0 to include this in next year 's budget and that he would remind him of this. U Mayor Rollins asked Mr. Ritter to prepare a written report on how much it would cost to take over the maintenance of the streets in Town and how much the Town would receive in State funds if this were done ; also the equipment which would be needed to do this. Upon motion of Councilman Cole , seconded by Councilman Lowenbach, the fol- lowing resolution was unanimously adopted : WHEREAS, the Town of Leesburg has plans to construct a Storm Drain be- ginning on the south side of Loudoun Street on the Francis property, thence crossing the parking lot of A & P and proceeding northward to North Street ; and WHEREAS, the Town expects to begin construction as soon as all ease- ments are secured and financing for construction can be arranged; and WHEREAS, the purpose of the Storm Drain is to take care of surface and sub-surface drainage and to eliminate water now going into the Sani- tary Sewer , which overloads the sewer lines and sewer plant, and WHEREAS, it is recognized that , at the time when Drug Fair and A & P Stores were built, certain underground waters were encountered under the basement of one of these buildings and that this underground water is being piped , together with sanitary sewage, from the two buildings to a point into the Town's Sanitary Sewer Main; NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg, that the owners of Drug Fair and A & P be notifed and in- structed forthwith that , upon completion of the Storm Drain across the A & P tot, as shown on drawings prepared by Walter L. Phillips, and for which an easement has been gotten from Scully & Woltz, nec- essary arrangements shall have been made by the owners of Drug Fair and A & P to separate the storm water from the sanitary sewage so 111 that all of the storm water will flow into the new storm sewer, and all work accomplished within sixty (60) days after completion of the box culvert across the A & P lot. Upon motion of 'Couricilman Pumphrey, seconded by Councilman Dodd, the follow- ing resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following appropriations be made : $252.33 - Tool Boxes, etc . installed on new Pick-up Truck Capital Outlay - Utility 11 8 MINUTES OF JULY 19, 1965. 3189.00 - Uniform Lockers for Police Capital Outlay - Police 228.00.- Survey and plat of Cecilia Dunn Estate by DeLashmutt Associates - General Fund, Capital Outlay There followed a discussion with regard to renting a sludge pump to have the digestor at the sewer plant pumped out. Mr. Ritter explained that it would be cheaper to rent this pump to do the work, rather than have the entire job done by a contractor. However, after discussion, it was decided that Mr. Ritter should investigate the cost of having a contractor perform the work in its en- tirety. Councilman Cole reported that the Deed on the Dunn property was im- properly drawn, so negotiations for the purchase of this property have not yet reached the point of a contract. Upon motion of Councilman Lowenbach, seconded by Councilman Pumphrey, the following resolution was presented for discussion: . BE IT RESOLVED by the Town Council of the Town of Leesburg, that a contract be awarded to Perry Engineering Company on their bid of $58,344.96 for the construction of Project 1 , Woodberry to Route 7 Storm Drainage Improvements, in accordance with bid of July 7, 1965, and to perform all the 'work and furnish all the materials in the man- ner prescribed in the Plans and Specifications and in accordance with the requirements of the Engineer and the Town of Leesburg, said con- tract to be awarded after the Town Council has satisfied themselves as to the ability of the contractor to perform such work, and after all of the easements have been secured from the property owners, and after necessary financial arrangements have been made to finance the project. After a great deal of discussion, this motion was withdrawn and it .was decided that this matter would be discussed at the Utility Committee meeting and the awards on the two storm drainage projects would not be made until information has been received with regard to the contractors ' ability to perform the work, all easements secured from property owners and financial arrangements made to finance the projects. Mr. Ritter was instructed to write again to those prop- erty owners to whom offers have been made for easements across their property and to set a deadline date for acceptance of these offers, or else condemna- tion proceedings will be instituted to secure the easements needed. Town Attorney George Martin explained to Council that either the property of Mr. Murray adjacent to the Airport will have to be purchased (Mr. Murray ask- ing $10,000 for the 2 acres) or an Airspace -Easement purchased from Mr. Murray. Councilman Lowenbach,. a member of the Airport Commission, stated that they were preparing a Budget to be submitted to Council , but that no funds such as this would be included in it since -the Commission has been stripped of all authority to spend money for. anything. He stated that the last money to come from the Federal Aviation Agency willnotbe available until this easement is secured, nor will the money be forthcoming from the State to build the north taxiway until this easement is secured. He said that the Commission intends to appear before the Board of Supervisors to asktheirhelp in securing rights=6f-way needed for a decent road to the Airport. He stated that the easement from Murray was not anticipated, so is an additional cost. Mr. Martin stated that Mr. Richard Hill has asked the attorney for Mr. Murray how much he will take for an airspace easement. Mr. Martin asked the Council to instruct them to try to obtain the easement. It was the consensus o'f the Council that this airspace easement has to be acquired and that Mr. Martin proceed to acquire same. Upon motion of Mayor Rollins, seconded by Councilman Lowenbach, the follow- ing resolution was unanimously adopted, the Mayor stating that this money is to come out of the General Fund: BE IT RESOLVED by the Town Council of the Town of Leesburg, that an appropriation be made in the amount of $3,140.00 to pay interest due July 1, 1965 to Loudoun National Bank on $157,000.00, Town of Lees- burg Airport Bonds, 4%. A 4 119 MINUTES• OF JULY 19, 1965 MEETING. Mayor Rollins stated that the Utility Committee would meet on Thursday night, July 22nd. Mr. Martin stated that he believed the Town should borrow $15,000 to $20,000 more than the amounts submitted by Mr. Phillips as costs of the storm drainage projects in order to have a• cushion in case some items went over anticipated costs, but no action was taken on this. , There being no further business, the meeting adjourned at 9:30 P.M. • I • Mayor • Clerk of he Council 00 Lf) 4 • • • • • V V 1