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HomeMy Public PortalAbout1965_09_08 11.341 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, SEPTEMBER 8, 1965 A regular meeting of the Leesburg Town Council was held in the Council Cham- bers, Leesburg, Virginia on September 8, 1965, the. meeting being called to order by the Mayor and with a prayer by Councilman Cole. Those present were Councilmen C. A. English Cole, C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Walter F . Mur- ray and Robert A. Orr ; also Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. Absent from the meeting was Councilman John W. Pumphrey. Mayor Rollins welcomed Councilman Walter F . Murray as a member of this body, . _ this being the first meeting of the new organization. . • Mr. Frank Myers appeared with regard to several matters having to do with - - the Dry Mill Subdivision. His request for the waiver of certain requirements of the Subdivision Ordinance with regard to the Performance Bond for Sections 3A, 4 and 5 was not granted by the Planning Commission and the Commission rec- ommended no change in the Ordinance at this time. However , Mr. Myers pointed out that he believed his plan might have some merit in the future. His prime pur- pose in appearing before Council at this time is to request a sewer line for •the Dry Mill Subdivision. He pointed out that there are, at present, 24 homes occupied in this subdivision, with two more ready for occupancy and 84 approved, which would mean well over 100 homes over a period of years. He said that this sewer line is more than he can finance alone and he asked that Council consider this sewer line in their bond issue. Mr. Myers reported that he had, at various times over the past several years, discussed the possibility of sharing the cost of a sewer line with the original developers of Leesburg Estates and the prospective - developer of another tract of land in the area, but all have since fallen through. After discussion by Council , Mayor Rollins referred this matter to the Utility Committee for their recommendation. . The Minutes of the meeting of August 25, 1965 were approved with general consent. - . . Also present to address the Council were Mr. William Harding and his at- torney, Mr. Frank Hyde , with regard to the proposed route of the storm drainage i - project through Mr. Harding's land. Mr. Hyde stated that the engineer had de- s,. . signed two directions this storm drain could take and said that Mr. Harding pre- fers the one over the other. Town Manager Ritter presented the plans showing the two different directions and explained their location and cost, the one Mr. Haring prefers requiring two extra manholes and costing approximately $1,000.00 more than the original plan. Mr. Hyde pointed out the natural drainage way • on the map and stated that Mr . Harding had already given the Town the sanitary sewer line easement. Mr. Harding also made several points, explaining that he - proposed to eventually develop a portion of his land and run a street through it. After a great deal of discussion, upon motion of Councilman Lowenbach, seconded • by Councilman Orr, Council voted by unanimous roll call vote to go on record as approving the change of the location of the line from the east side of Mr. Hard- ing's property to. go directly west and then north, as proposed on Storm Drainage Improvements, Town of Leesburg, Project 1 , Page 2 of 9 of plans of Walter L. Phillips dated May 3, 1965. Mayor Rollins remarked that the condemnation offer to Mr. Harding was in the amount of $750.00. Mr. Hyde said he would like to know to whom to talk with re- gard to the damage costs involved. Councilman Fishback suggested that this pro- posal be made to the Council and Councilman Lowenbach suggested that it be dis- cussed with the appraiser and invited Mr. Hyde to the Utility Committee meeting at 7:30 tomorrow night. Mayor Rollins read to Council a letter from Mr. F. A. Carboine , Chief , Air- ports Branch of the Federal Aviation Agency, which letter advises the Mayor that the sum of 429,500.00 has been allocated to the Leesburg Airport for the construc- tion of -a parallel taxiway extension 1750 ' x 40' . The letter, a copy of which is attached hereto., stated that no grant offer would be issued unless definite arrangements are made to provide an improved two-lane access road to the Air- port. Mr. George P. Hammerly, Chairman of the Airport Commission, remarked that this is furthering the progress of the Airport and that the State had come through with a like allocation about 6 or 7 months ago and that FAA is matching these funds. He said that arrangements were being made through the Loudoun County [)1\ Board of Supervisors for the building of the access road and asked that Council pass a resolution empowering the Airport Commission to proceed in order to secure , these funds from the FAA. After discussion, upon motion of Councilman Lowenbach, seconded by Councilman Orr, Council voted unanimously that the Airport Commission i • 13 MINUTES OF SEPTEMBER 8, 1965 MEETING. be ordered to proceed with the further development of the north taxiway at the Airport with the funds that have been allocated by the State and Federal Govern- ment. Mr. Hammerly reported that Mr. Hirst of the Board of Supervisors said that he would secure the remaining rights-of-way needed for the access road within the next two weeks. Also, Mr. Bozel has told Mr.- Hammerly that construction will be started within the next day or two, starting at the Airport. Mr. Hammerly asked that the Council take some action with regard to the zon- ing around the Airport in accordance with the suggestions of the FAA. Upon motion of Councilman Orr, seconded by Councilman Lowenbach, Council voted unanimously L.. that the Airport Commission be empowered to go before the County Planning Com- mission and discuss with them appropriate zoning around the Airport, as recom- mended by the FAA. Mr. Hammerly asked for action on the Airport Commission 's budget , which has been submitted by the Commission, and also for some action with regard to their request for the rolling of the airstrip. Mayor Rollins replied that both of these matters would be taken up at the next meeting. Upon motion of Mayor Rollins, seconded by Councilman Fishback, Council unani- mously adopted the following resolution: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the regulation requiring a 36 ' road within the corporate limits of the Town of Leesburg shall not apply to any road approved prior to August 25, V 1965, or to any road currently under construction until it reaches a 0 cross-road. This Resolution shall have no effect on the type of ma- terial required for roads within the corporate limits. The purpose of this Resolution is to prevent a road having two (2) widths between crossroads. Town Manager Ritter said he did not have a report to make to Council , but re- quested that an executive session be held immediately following the meeting with • regard to a storm drain easement. Councilman Fishback asked where the Town Police were the night of the storm, to which Councilman Murray replied that he knew of two of them that were direct- ing traffic on S. King Street where a limb had blown off a tree. Councilman Fishback also reported that Mr. Roy Stowers had called him, complaining of air- planes flying too low over his buildings and stating that he understood they were not to come over his buildings at all. Councilman Lowenbach reported that Mr. Stowers had also called him and both Councilman Lowenbach and Mr. Hammerly stated that all steps were being taken to stop, this and that signs had been placed on the bulletin board to this effect. Mr. Hammerly stated that every step is being taken to operate the Airport as safely as, possible. Councilman Orr asked what progress is being made towards the construction of sidewalk, curb and gutter from the Esso Station on down on S. King Street. Mr. Ritter replied that this project will be undertaken by Town crews just as soon as the sidewalk, etc. is completed on Old Waterford Road. Upon motion of Councilman Orr , seconded by Councilman Fishback, the follow- ing resolution was unanimously adopted: WHEREAS, certain appropriations were made during fiscal year ending June 30, 1965 for sidewalk construction and street widening, and whereas this work will be 'accomplished during fiscal year ending June 30, 1966, ROW, THEREFORE, BE IT RESOLVED, that the following appropriations are made for this fiscal year , which are the same appropriations made in the previous fiscal year. $4,200.00 - Curb & Gutter , Sidewalk & Storm Drainage on Old Water- ford Road. 1 ,847.00 - Curb & Gutter, Sidewalk & Storm Drainage on S. King, r from M & G south. 651.00 - Street widening at the Penn Building. $6,698.00 136 I•iINUTES OF SEPTEMBER 8, 1965 MEETING. • - Upon motion of Councilman Fishback, seconded by Councilman Orr, the follow- ing resolution was unanimously adopted : • BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Mayor and Clerk of the Council be authorized to sign the Escrow Agree- ment between the Town of Leesburg and the First and Merchants National Bank and the Peoples National Bank of Leesburg, and the Escrow Agree- ment between the Town of Leesburg and the Peoples National Bank• of Leesburg and the First and Merchants National Bank of Leesburg. Upon motion of Councilman Orr , seconded by Councilman Lowenbach, the fol- lowing appointment was unanimously made: Town Manager : James W. Ritter , Jr. Term of Office : Indefinite Salary: $10,000 per year Upon motion of Councilman Orr , seconded by Councilman Fishback, the follow- ing appointment was unanimously made : Police Justice : Kenneth B. Rollins Term of Office : Indefinite Salary: $600.00 per year , payable quarterly • Upon motion of Councilman Orr, seconded by Councilman Cole, the following appointment was unanimously made : Substitute Police Justice: Thomas W. Murtaugh Term of Office: Indefinite Salary: 525.00 per session Upon motion of Councilman Orr, seconded by Councilman Cole, the following appointment was unanimously made : Clerk of the Council & Clerk of Police Court : Dorothy B. Rosen Term of Office : Indefinite Salary:- 54,000.00 per year Upon motion of Councilman Orr , seconded by Councilman Murray, the follow- ing appointment was unanimously made : • Town Attorney: George M. Martin Term of Office: Indefinite- Salary.: $1,500.00 per year , payable quarterly • Upon motion of Councilman Orr , seconded by Councilman Murray, the following appointments were unanimously made : Issuing Justice : Clagett H. Moxley & Mrs. Frances Hardy Term of Office : Indefinite Compensation: The said Issuing Justices shall retain the fees for performing the services of an Issuing Justice in the same amount as is permitted under the State law, but shall render an accounting thereof to the Auditor-Treasurer semi-annually. Upon motion of Councilman Murray, seconded by Councilman Fishback, the fol- lowing appointment was unanimously made : • Mayor Pro-Tem: Robert A. Orr Term of Office : Indefinite Salary : None Upon motion of Councilman Cole, seconded by Councilman Orr, the following appointment was unanimously made : Fire Marshal : David M. McDonald Term of Office : Concurrent with that• of the Council Salary : $450.00 per year 13r • MIIUTES OF SEPTEMBER 8, 1965 MEETING. The following Committees were appointed by Mayor Rollins, whose members are to elect their own Chairman: UTILITY COMMITTEE This committee shall have jurisdiction over all matters relating to water and sewer. Members : Maurice Lowenbach Maloy Fishback John W. Pumphrey FINANCE COMMITTEE This committee shall have jurisdiction over all matters concern- ing the Town 's finances, including the budget , taxation and utility rates. Members : English Cole Robert Orr Walter Murray PUBLIC WORKS COMMITTEE 1.1-; O nn This committee shall have jurisdiction over traffic , streets, side- U walks, trash and Town property, including Town office. C.� Members : John W. Pumphrey Maloy Fishback Maurice Lowenbach LAWS AND ADMINISTRATION COMMITTEE This committee shall have jurisdiction over all ordinances connected with the Town's welfare not covered by any other committee, zoning ' matters, employees and litigation. Members : Robert A. Orr English Cole Walter Murray Mayor Rollins called attention to the fact that resolutions to be introduced by Council members shall be turned into the Town Manager 's Office by Thursday preceding regular Council meeting in order to be placed on the Agenda. The Mayor will , in turn, then refer the matter to the appropriate committee unless one of two things occur , they being that if a member wishes a resolution to be acted upon immediately (without first going to committee) , Council must vote to act immediately either by unanimous consent or by a 5 majority vote. Mayor Rollins stated that the Utility and Public Works Committees shall meet on Thursday night following regular Council meeting and the Finance and Laws and Administration Committees shall meet on Tuesday morning at 10:30 following regular Council meet- ing. - Upon motion of Councilman Fishback, seconded by Councilman Cole, the follow- ing resolution was placed on the floor for discussion: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the offer of $9,000.00 for the sale of the Phillips-Nickels well be ac- cepted by the Town of Leesburg, and that the amount of a 9,000.00 be appropriated for this purchase from the Utility Fund. After: a great :deal' of discussion, during which Councilman Lowenbach objected ve- hemently to this resolution, Councilman Fishback asked that this matter be con- sidered tonight and, there being no objection, a roll call vote was taken on this resolution and it was adopted, the vote being 4 to 1 , Councilman Lowenbach voting against this resolution, and Councilman Cole abstaining from voting. Upon motion of Councilman Orr , seconded by Councilman Cole, the following resolution was unanimously adopted : 1313 MINUTES OF SEPTEMBER 8, 1965 MEETING. BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Utility Committee be directed to conduct negotiations with Joe Kincaid for the purchase of land for Sewerage Improvements and to make a recom- mendation to Council for the securing of this land. Mayor Rollins said that a letter had been received from Johnson and Williams, estimating the cost of sewage facilities at $921 ,120.00, however , they suggested that $950,000.00 be the amount of the bond referendum, even though the entire amount might not be needed. Upon motion of Mayor Rollins, seconded by Council- man Orr , Council voted unanimously that the Town Manager and Town Attorney be instructed to put the necessary machinery into operation to have this referendum on November 2, 1965, and that the Registrar be notified of the Town 's inten- tion, and the Town Attorney shall take the necessary action to see that the Circuit Court approves this referendum to be held on November 2, 1965. Mayor Rollins suggested that the Public Hearing on this matter be held at the regular meeting of Council on October 13, 1965. Upon motion of Councilman Cole , seconded by Mayor Rollins, the following resolution was presented for discussion: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Public Works Committee be directed to confer with George Hammerly for the use of his land as a Sanitary Landfill. Such land is described as being located between the W. & 0. D. Railroad, Rt. 643 and land be- longing to John Ours, et al. Upon motion of Councilman Cole , seconded by Councilman Orr, Council voted unani- mously to amend this resolution by adding after the word "use" the words "or purchase. " The resolution, as amended, was then adopted unanimously. ir Upon motion of Mayor Rollins, seconded by Councilman Cole , the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that Wal- ter Murray be appointed to fill the expired term of John W. Pumphrey on the Leesburg Planning Commission, such term to run coextensive with his term of office as Councilman, ending August 31, 1969. Upon motion of Councilman Lowenbach, seconded by Councilman Murray, Council appointed George P. Hammerly and Stanley F. Caulkins to the Airport Commission, Mr. Hammerly for a 3-year period ending August 13, 1968, and Mr. Caulkins for a 2-year period ending August 13, 1967. These appointments were made by a roll call vote of 4 to 2, with Councilmen Cole and Fishback tasking the dissenting votes. • Councilman Cole then moved to amend the present Airport Ordinance to in- clude 5 members, rather than the present 3, each of the two new members to serve for a period of 2 years; This motion was seconded by Councilman Fishback and adopted by a roll call vote of 5 to 1, Councilman Lowenbach casting the dissent- ing vote. Upon motion of Councilman Cole, seconded by Councilman Murray, Mr. Richard E. Coates was appointed to the Airport Commission for a 2-year period ending August 13, 1967, this motion being adopted by a roll call vote of 5 for and 1 abstention, that being Councilman Lowenbach. Councilman Fishback suggested that the other appointment be postponed until next meeting and Councilman Murray recommended that names for this other ap- pointment be solicited from the Airport Commission also. Upon motion of Councilman Lowenbach, seconded by Councilman Fishback, the_ following resolution was unanimously adopted : • WHEREAS, there is a definite need for a set of standards governing the design and construction of streets, water and sewer lines and all appurtenances thereto, and because such a set of standards has been prepared by the Town Manager and these standards have been re- viewed and approved by the Public Works Committee , NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Lees- burg, that the manual entitled "DESIGN AND CONSTRUCTION STANDARDS, TOWN OF LEESBURG, VIRGINIA" be adopted. 139 • MINUTES OF SEPTEMBER 8, 1965 MEETING. • Upon motion of Councilman Lowenbach, seconded by Councilman Cole, the fol- lowing- resolution was unanimously adopted : - BE IT RESOLVED by the Town Council of the Town of Leesburg, that the principal amount of $10,000 and the interest amount of $66.67 be paid to t' e Loudoun National Bank, such principal and interest being due on Sept. 1 , 1965, and which represents the first principal payment on the $157,000 Airport Bond. ' Upon motion of Councilman Orr , seconded by Councilman Murray, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an amount of $257.40 be appropriated for the purchase of a Homelite Chain Saw with 24•" Bar and Chain and Automatic Chain Oiler. The matter of the Ordinance in the Town Code dealing with the prohibition of loud speakers within the Town limits was discussed. Town Manager Ritter cited the incident at the swimming pool at the Fort Evans Gardens Apartments and the "splash party" being held at the Firemen 's Pool , in which incidents the Police, acting in accordance with the Town Code, asked that the use of these amplifiers be discontinued. Mr. Ritter stated that he believed the teen-agers should be JO allowed to have some form of supervised recreation, in fact , he thinks it should 0 be encouraged, but if the Town is going to allow the use of these amplifiers, then nn the Ordinance prohibiting same should be amended. Councilman Lowenbach suggested (, that this matter be taken up by the Laws and Administration Committee and, upon C� motion of Councilman Orr , Council voted that this be taken to the Laws and Ad- ministration Committee and that a motion be brought back to the next meeting. Councilman Cole stated that he would like a letter from Reed, Hoyt, Wash- burn & McCarthy with regard to the $475,000.00 bond issue and •the note to be signed by the proper authorities. Upon motion of Mayor Rollins, seconded by Councilman Cole, the following resolutions were unanimously adopted: RESOLUTIONS OF THE TOWN OF LEESBURG, IN .VIRGINIA, DESIGNATING DEPOSITORY FOR MAINTAINING ACCOUNT IN THE NAME "TOWN OF LEESBURG, VIRGINIA" I, the undersigned , hereby certify to First & Merchants National Bank, Leesburg, Virginia, that I am Clerk of the Council of the Town of Leesburg, in Virginia; a municipal corporation, chartered by an Act of the General Assembly of Virginia; that the following is a true copy of resolutions adopted in accordance with law by 'the Council of said Town at a meeting held ih Council Chambers the 8th day of September, 1965, and that such resolutions have not been rescinded or modified : RESOLVED, that First & Merchants National Bank, Leesburg, Virginia, is hereby designated as a depository of the Town of Leesburg, in Virginia, and that a checking account shall be maintained in said Bank in the name, "Town of Leesburg, Virginia, Sewer Debt Fund". BE IT FURTHER RESOLVED, that checks, drafts, bills of exchange, and acceptances or other orders for the payment of money from said accounts shall be signed, on behalf of this Town and in its name , by any two (2) of the following officers, namely : The Town Manager, Town Treasurer , and Clerk of the Council. BE IT FURTHER RESOLVED, that First & Merchants National Bank, Leesburg, Virginia, is hereby designated as a depository of the Town of Leesburg, in Virginia, and that a checking account shall be main- tained in said Bank in the name , "Leesburg Municipal Airport". BE IT FURTHER RESOLVED, that checks, drafts; bills of exchange; . ^-acceptancest'or-other orders for the payment- of money from said; ac `•'..count shall be signed, on behalf:of this Town and in its name by :the following officers, namely: the Town Manager and the Town Treasurer. 114 0 MINUTES OF SEPTEMBER 8, 1965 MEETING. BE IT FURTHER RESOLVED, that the Treasurer is hereby authorized, on behalf of this Town and in its name , to endorse checks, bills, cer- tificates of deposit or other instruments owned or held by this Town, for deposit in said account or for collection by said Bank; however, the endorsement of such instruments may be made by rubber stamp en- dorsement containing the name of this Town without signature, or by the endorsement of any person by such writing as to designate that the instrument is intended to be credited to the said account.-; to accept drafts, acceptances and other instruments payable at said Bank; to waive demand, protest and notice of protest or dishonor of any check, note, bill of exchange, draft or other instruments made, drawn or endorsed on behalf of this Town. However , strict compliance as to the words "Town Manager , " "Treasurer" or "Clerk of the Council" appearing after the names of said officers on any of said instruments for the payment of money from said checking account shall not be required. BE IT FURTHER RESOLVED, that First & Merchants National Bank, Lees- burg, Virginia, is hereby authorized to honor, receive , certify, or pay all instruments signed in accordance with these resolutions, even though drawn or endorsed to the order of any officer signing the same or ten- dered for cashing, or in payment of the individual obligation of any such officer, or for deposit to his personal account, and said Bank shall not be required, or be under any obligation to inquire as to the circumstances of the issuance, or use of any instrument signed in ac- cordance with these resolutions, or the application, and disposition of such instrument, or the proceeds thereof. BE IT FURTHER RESOLVED', that First & Merchants National Bank, Lees- burg, Virginia, is hereby relieved of and discharged from any and all liability by reason of the payment of checks, drafts, notes, bills of exchange , acceptances, or other orders that have heretofore been charged against the account of this Town with said Bank, regardless of the sig- natures thereto, and the manner in which such signatures were made, and said Bank is further relieved of and discharged from any and all lia- bility by reason of the acceptance of any checks, bills of exchange, or other instruments that have heretofore been deposited to the account of this Town with said Bank, regardless of the endorsement thereon and the manner in which such endorsements were made. BE IT FURTHER RESOLVED, that the Clerk of the Council shall certify to said Bank, the names and signatures of the presently duly qualified and acting -Town Manager, Treasurer and Clerk of the Council of this Town, and the Clerk of the Council shall ; from time to time hereafter as changes in the personnel of said officers are made, certify such changes to the Bank, and the Bank shall be fully protected in relying on such certifications of the Clerk of the Council and shall be indem- nified and saved harmless from any claims, demands, expenses, loss or damage resulting from, or growing out of honoring the signature of any officer so certified, or in refusing to honor any signature not so certified, or in refusing to honor any signature which may be replaced through changes made by any such certification. BE IT FURTHER RESOLVED, that all resolutions adopted by the Council of this Town prior to September 8, 1965, for the designation of The Loud- oun National Bank of Leesburg (now First & Merchants National Bank) as depository for the above accounts maintained in said Bank authorizing the signing of instruments for the withdrawal of money from the accounts of this Town in said Bank and for the endorsement of instruments for deposit to the accounts of this Town in said Bank, be and the same are hereby revoked and rescinded. BE IT FURTHER RESOLVED, that said Bank is hereby authorized and di- rected to rely and act upon the foregoing resolutions from and after the date of their adoption, and that the foregoing resolutions shall remain in full force and effect until written notice of their amendment or rescission shall have been received and acknowledged by said Bank, and that receipt of any such notice shall not affect any action taken by said Bank prior - thereto. BE IT ALSO RESOLVED, that the Clerk of the Council is hereby author- ized and directed to certify to First & Merchants National Bank, Leesburg, Virginia, the following resolutions: that the provisions thereof are in conformity with the Charter and Ordinances of this Town, and the laws of the State of Virginia. 141 MIPUTES OF SEPTEMBER 8, 1965 MEETING. - I, the undersigned, further certify that the Council of the Town of Leesburg, in Virginia, is authorized and empowered to adopt the foregoing resolutions by virtue of its Charter and Ordinances, and pur- - suant to the laws of the State of Virginia. I further certify that the names and official signatures of the presently duly qualified and acting Town Manager, Treasurer and Clerk of the Council of said Town are as follows : Office : Name : Official Signature : Town Manager James W. Ritter, Jr . Treasurer George E. Ward Clerk of the Council Dorothy B. Rosen IN WITNESS WHEREOF , I have hereunto subscribed my name and affixed the seal of the Town of Leesburg, in Virginia, by direction of the Council, this 8th day of September, 1965. • DO titClerk of the Council of the Town of Leesburg, in Virginia C� ( (SEAL) ) • U RESOLUTIONS OF THE TOWN OF LEESBURG, IN VIRGINIA, • DESIGNATING DEPOSITORY FOR MAINTAINING ACCOUNT IN THE NAME "TOWN OF LEESBURG, VIRGINIA" I , the undersigned , hereby certify to The Peoples National Bank of Leesburg, Leesburg, Virginia, that I am Clerk of the Council of the Town of Leesburg, in Virginia, a municipal corporation chartered by an Act of the General Assembly of Virginia; that the following is a true copy of resolutions duly adopted in accordance with law by the Council of said Town at a meeting held in Council Chambers the 8th day of September , 1965, and that such resolutions have not been rescinded or amended: BE IT RESOLVED, that The Peoples National Bank of Leesburg, Lees- burg, Virginia, is hereby designated as a depository of the Town of Lees- burg, in Virginia, and that a checking account shall be maintained in - said Bank in the name "Town of Leesburg, Virginia. " BE IT FURTHER RESOLVED, that checks, drafts , bills of exchange, ac- ceptances or other orders for the payment of money from said account shall be signed, on behalf of this Town and in its name , by any two of the following officers, namely, the Town Manager , Treasurer and Clerk of the Council. BE IT FURTHER RESOLVED, that the Treasurer is hereby. authorized, on behalf of this Town and in its name, to endorse checks, bills, certificates of deposit or other instruments owned or• held by this Town, for deposit in said account or for collection by said Bank; however, the endorsement of such instruments may be made by rubber stamp endorsement. containing the name of this Town without signature , or by the endorsement of- any person by such writing as to designate that the instrument is intended to be credited to the said account; to accept drafts, acceptances and other in- struments payable at said Bank; to waive demand, protest, and notice of protest, or dishonor of any check„note, bill of exchange, draft or other instruments made, drawn or endorsed on behalf of this Town. However , strict compliance as to the words "Town Manager", "Treasurer" or "Clerk of the Council" appearing after the names of said officers on any of said in- struments for the payment of money from said checking account shall not be required. BE IT FURTHER RESOLVED, that The Peoples National Bank of Leesburg, Leesburg, Virginia, is hereby authorized to honor , receive, certify, or pay all instruments signed in accordance with these resolutions, even though drawn or endorsed to the• order of any officer signing the same or tendered for cashing, or in payment of the individual obligation of any 142 . MINUTES OF SEPTEMBER 8, 1965 MEETING. . such officer , or for deposit to his personal account, and said Bank shallnotbe required, or be under any obligation to inquire as to the circumstances of the issuance , or use of any instrument signed in accordance with these resolutions, or the application and dispo- sition of such instrument , or the proceeds thereof. BE IT FURTHER RESOLVED, that The Peoples National Bank of Leesburg, Leesburg, Virginia, is hereby relieved of and discharged from any and all liability by reason of the payment of checks , drafts, notes, bills . of exchange , acceptances, or other orders that have heretofore been charged against the account of this Town with said Bank, regardless of the signatures thereto, and the manner in which such signatures were made, and said Bank is further relieved of and discharged from any and all liability by reason of the acceptance of any checks, bills of ex- change, or other instruments that have heretofore been deposited to the account of this Town with said Bank, regardless of the endorsement thereon and the manner in which such endorsements were made. BE IT FURTHER RESOLVED, that the Clerk of the Council shall certify to said Bank, the names and signatures of the presently duly qualified and acting Town Manager , Treasurer and Clerk of the Council of this Town, and the Clerk of the Council shall'; from time to time hereafter as changes in the personnel of said officers are made , certify such changes to the Bank, and the Bank shall be fully protected in relying on such certifications of the Clerk. of the Council , and shall be indemnified and saved harmless from any claims, demands, expenses, loss, or damage resulting from, or growing out of , honoring the signature of any officer so certified , or in refusing to honor any signature not so certified, or in refusing to honor any signa- - ture which may be replaced through changes made by any such certification. BE IT FURTHER RESOLVED, that all resolutions adopted by the Council of this Town prior to September 8, 1965, for the designation of said Bank as depository for the account maintained in said Bank in the name "Town of Leesburg, Virginia", authorizing the signing of instruments for the with- drawal of money from the account of this Town in said Bank, and for the endorsement of- instruments for deposit to the account of this Town in said Bank, be and the same are hereby revoked and rescinded. • BE IT FURTHER RESOLVED, that the foregoing resolutions shall in no • manner affect or invalidate the resolutions adopted by the Council of the Town on the 8th day of September, 1965, designating The Peoples National Bank of Leesburg, Leesburg, Virginia, as a depository for the account maintained in the name "Town of Leesburg, Virginia, Police Court". BE IT FURTHER RESOLVED, that said Bank is hereby authorized and directed to rely and act upon the foregoing resolutions from and after the date of their adoption, and that the foregoing resolutions shall remain in full force and effect. until written notice of their amendment or rescission shall have been received and acknowledged by said Bank, and that receipt of any such notice shall not affect any action taken by said Bank prior thereto. BE IT ALSO RESOLVED, that the Clerk of the Council is hereby authorized and directed. to certify to The Peoples National Bank of Leesburg, Leesburg, Virginia, the foregoing resolutions; that the provisions thereof are in conformity with the Charter and Ordinances of this Town, and the laws of the State of Virginia. I, the undersigned, further certify that the Council of the Town of Leesburg, in Virginia, is. authorized and empowered to adopt the foregoing resolutions by virtue of its Charter and Ordinances, and pursuant to the laws of the State of Virginia. I further certify that the names and official signatures of the presently duly qualified and acting Town Manager, Treasurer and Clerk of the Council of said Town are as follows : Office : Name : Official Signature : Town Manager James W. Ritter , Jr. Treasurer George E. Ward Clerk of the Council Dorothy B. Rosen - MINUTES OF SEPTEMBER 8, 1965 MEETING. IN WITNESS WHEREOF , I have hereunto subscribed my name and affixed the seal of the Town of Leesburg, in Virginia, by direction of the Council, this 8th day of September , 1965. Clerk of the Council of the Town of Leesburg, in Virginia ( (SEAL) ) RESOLUTIONS OF THE TOWN OF LEESBURG, IN VIRGINIA, ' DESIGNATING DEPOSITORY FOR MAINTAINING ACCOUNT IN THE NAME "TOWN OF LEESBURG, VIRGINIA, POLICE COURT" . I, the undersigned , hereby certify to The Peoples National Bank of Leesburg, Leesburg, Virginia, that I am Clerk of -the:'Council of the ToWn- of .Leesburg, in Virginia, a municipal corporation chartered by an Act of the General Assembly of Virginia; that the following is a true copy of resolutions duly adopted in accordance with law by the Council of said Town at a meeting held in Council chambers on the 8th day of September, 1965, and that such resolutions have not been rescinded or amended. BE IT RESOLVED, that The Peoples National Bank of Leesburg, Leesburg, CD uD Virginia, is hereby designated as a depository of the Town of Leesburg, in Virginia, and that a checking account be maintained in said Bank in U the name "Town of Leesburg, Virginia, Police Court" , and that the Clerk U of said Court is hereby authorized to sign and the Police Justice or the Substitute Police Justice is authorized to countersign, on behalf of this Town and in its name, checks, drafts and other instruments for the payment of money from the account "Town of Leesburg, Virginia, Police Court"; that the Clerk of said Court is hereby authorized to endorse checks, bills of exchange , drafts, money orders and other instruments for deposit in said checking account, or for collection by said Bank, however , the endorsement of such instruments may be made by rubber stamp endorsement containing the name "Town of Leesburg, Virginia, Police Court", without signature or by ' the endorsement of any person by such writing as to, designate that the in- strument is intended to be credited to said checking account ; to accept _ drafts, acceptances and other instruments payable at said Bank; to waive demand, protest, and notice of protest, or dishonor of any check, bill of exchange, or other instrument made, drawn or endorsed on behalf of this Town. However , strict compliance as to the words "Police Justice", '!Sub- stitute Police Justice" or "Clerk of Court" appearing after the names of • said officers on any of said instruments for the payment of money from said checking account shall not be required. BE IT FURTHER RESOLVED, that The Peoples National Bank of Leesburg, Leesburg, Virginia, is hereby authorized to honor , receive, certify or pay all instruments signed in accordance with these resolutions, even though drawn or endorsed to the order of any person authorized to sign the same , or tendered for cashing, or in payment of the individual ob- ligation of any such person, or for deposit to his personal account, and said Bank shall not be required, or be under any obligation to inquire as to the circumstances of the issuance , or use of any instrument signed in accordance with these resolutions, or the application and disposition of such instrument, or the proceeds thereof. BE IT FURTHER RESOLVED, that The Peoples National Bank of Leesburg, Leesburg, Virginia, is hereby relieved of , and discharged from, any and all liability by reason of the payment of checks, drafts or other instru- ments that have heretofore been charged against the account of "Town of Leesburg, Virginia, Police Court" , with said Bank, regardless of the sig- natures thereto , and the manner in which such signatures were made, and said Bank is further relieved of , and discharged from, any and all liability by reason of the acceptance of any checks, bills of exchange , drafts, or other instruments that have heretofore been deposited to said checking ac- count with said Bank, regardless of the endorsement thereon and the manner in which such endorsements were made. BE IT FURTHER RESOLVED, that the Clerk of the Council of this Town shall certify to said Bank the names and signatures of the presently ap- 144 MINUTES OF SEPTEMBER 8, 1965 MEETING. ' pointed and duly qualified Police Justice, Substitute Police Justice, Clerk of said Court and: Clerk of the Council of this Town, and the Clerk of the Council shall , from time to time hereafter, as changes in the personnel of said officers are made, immediately certify such changes to the Bank, and the Bank shall be fully protected in relying upon such cer- tifications of the Clerk of the Council and shall be indemnified and saved harmless from any claims, demands, expenses, loss, or damage re- sulting from, or growing out of , honoring the signature of any officer so certified, or in refusing to honor any signature not- so certified, or in refusing to honor any signature which may be replaced through changes made by any such certification. BE IT FURTHER RESOLVED, that all resolutions adopted by the Council of this Town prior to September 8, 1965, designating The Peoples National 3- Bank of Leesburg, .Leesburg, Virginia, as a depository for the account :mairtainedcin said Bahkyin' the name !'Town of Leesburg, Virginia, Police g Court", and authorizing the signinof instruments for the with'd'rawal of money from said account with said Bank, and for the endorsement of instru- ments for deposit to the said account , be and the same are hereby revoked and rescinded. BE IT FURTHER RESOLVED, that the foregoing resolutions shall in no manner affect or invalidate the resolutions adopted by the Council of this Town on September 8, 1965, designating The Peoples National Bank of Lees- burg, Leesburg, Virginia, as a depository for the checking account main- tained in said Sank in the name "Town of Leesburg, Virginia", and authoriz- ing the signing of instruments for the withdrawal of money from said account and the endorsement of instruments for deposit to said account. BE IT FURTHER RESOLVED, that said Bank is hereby authorized and di- rected to rely and act upon the foregoing resolutions from and after the date of their adoption, and that the foregoing resolutions shall remain in full- force and effect until written notice of their amendment or re- scission shall have been received and acknowledged by said Bank, and that receipt of any such notice shall not affect any action taken by said Bank prior thereto. BE IT ALSO RESOLVED, that the Clerk of the Council isherebyauthor- ized and directed to certify to The Peoples National Bank of Leesburg, Leesburg, Virginia, the foregoing resolutions; that the provisions thereof are in conformity with the Charter and Ordinances of this Town, and the laws of the State of Virginia. I, the undersigned, further certify that the Council of the Town of Leesburg, in Virginia, is authorized and empowered to adopt the foregoing resolutions by virtue of its Charter and Ordinances, and pursuant to the laws of the State of Virginia. • I further certify that the names and official signatures of the presently duly qualified and acting Police Justice , Substitute Police Justice, Clerk of Court and Clerk of the Council of said Town are as follows: OFFICE: NAME: OFFICIAL SIGNATURE: Police Justice Kenneth B. Rollins Substitute Police Justice Thomas W. Murtaugh Clerk of Court Dorothy B. Rosen Clerk of the Council Dorothy B. Rosen IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the Town of Leesburg, in Virginia, by direction of the Council, this 8th day of September , 1965. • • Clerk of the Council of The Town of Leesburg, in Virginia ((SEAL) ) 145 MINUTES OF SEPTEMBER 8, 1965 MEETING. The meeting adjourned with general consent at 10:05 P.M. and an executive session followed. The meeting resumed at 10:15 P.M. On motion of Councilman Lowenbach, seconded by Councilman Fishback, an addi- tional $100.00 was appropriated for Rosie and Hanson Taylor for the storm drainage easement on their property. The meeting adjourned at 10:20 P.M. , C:4 401 fA ' _ t4ayor i!� Clerk of the Council 50 LIDO U ,n7( • • !'T.I )f'�Z '��. .\VJATR I� .�.11�.�.! •1• t I A`I I H\ 't• (• .i t • v h,hu f r.,rr.t h 11•/un n.•r,. A f .. SEP 3 I965 KA-660 Honorable Kenneth R. Rollins Mayor, Town of Leesburg Leesburg, Virginia 22075 ' i . Dear Mayor-Rollins: In response to your request to participate in the Fiscal Year 1966 Federal-aid Airport Program, the Administrator has allocated 429,500 under the terms of the Federal Airport Act for &project to perform 0 the following airport development at Leesburg Municipal (Godfrey) Leesburg, Virginia: Construct a parallel taxiway extension 1750' x 40' 429,500 Ho Grant Offer will be issued unless definite arrangements have been made to provide an improved two-lane public road leading to the access road to the airport. This allocation is also made -subject to the conditions on the enclosed sheet. For further information regarding these requirements, please contact Mr. Curtis F. Greve, Chief, Airports Branch, Washington Area Office, Room 737-C, 800 Independence Avenue, S.W., Washington, D. C. 20553. Sincerely yours, r. 8: A. Carboine Chief, Airports Branch Enclosure • I, . • • 06 .1: • - CONDITIONS APPLICABLE.TO ALLOCATIONS UNDER FEDERAL AIRPORT PROGRAM 1 The airport development included in the attached letter is considered desirable and necessary to improve the airport so that it becomes a more effective part of the national system of public airports. This • allocation of funds is specific and firm insofar as the United States is concerned as long as you procejd with due diligence and meet the requirements for project approval by the dates to be agreed upon as hereinafter mentioned. These funds are to be used only for the • development specified in the letter and may not be allocated toward other development without the approval of the Federal Aviation Agency. Under the terms of the Federal Airport Act, a grant offer can be made only if the Project Application and other related documents have a been submitted to and approved by this Agency. Therefore, this allocation of funds is subject to the Project Application meeting the requirements of the Act and the Regulations of the Administrator promulgated thereunder. • In the immediate future you will be contacted by the area office for the purpose of determining a mutually agreeable realistic schedule ' a by which the project documents must be submitted to that office. This' schedule will be established in order that a Grant Agreement may be . executed as expeditiously as possible. You are advised that you will ° be expected to make every diligent effort to submit the documents by the agreed dates and failure to do so will result in an automatic withdrawal of,this allocation or any remaining portion thereof.