HomeMy Public PortalAbout1965_11_24 171.
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVE4BER 24, 1965.
A regular meeting of the Leesburg Town Council was held in the Council Cham-
bers; Leesburg, Virginia on November 24, 1965, the meeting being called to orders
by the Mayor, and with a prayer by Councilman Orr. Those present were Councilmen
C. A. English Cole , C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Walter F. Mur-j
ray, Robert A. Orr and John W. Pumphrey; also present were Town Manager James W.
Ritter, Jr. and Town Attorney George M. Martin.
The minutes of the meeting of November 10, 1965 were approved with general
consent.
Present at this meeting were members of Luria Brothers, prospective devel-
opers of land south of the corporate limits, which land was formerly Mary Ann
Farms. This group had previously asked for a guarantee of 200 water and sewer
hookups in order to proceed with their plans for this proposed subdivision.
Councilman Fishback explained to the group that the Utility Committee had met with
Mr. Jack Williams, the Town 's consulting engineer , and discussed this matter at
length with him. Mr. Williams recommended that the Town enter into no agree-
ment for any guaranteed number of hook-ups. Councilman Fishback pointed out to
this group that so long as the Town was allowed by Richmond to make additional
hook-ups (and there is no reason why we should be cut off) that they would be
allowed to do so, but that no guarantee could be made for any large number. He
also pointed out that the water problem in this section would be more important
• than the sewer hook-ups, that it would be necessary to build a stand tank and make
CD
,C provision for water pressure in the higher elevations of this subdivision as it
• would be developed. This matter was discussed further and it was recommended that
the proposed developers contact Mr. Williams for any further information they might
desire in connection with the water problem in this area.
Town Manager Ritter reported that he had a conference yesterday with a repre-
sentative from Sydnor Pump and Well Company re putting the Phillips-Nickels Well
into operation. They will send us an estimate on the work to be done, but, so
far, it sounds pretty good. We have just found today that we have a three-phase
line close to the Well , which will be a great deal of help.
Mr. Ritter reported that he had been keeping Mr. J. Gordon Bennett in Rich-
mond informed of our progress on the bond issues , etc. and that he had received
a letter from Mr. Bennett, requesting a projected operating statement in connec-
tion with the proposed bond sale. This is a summary of expected income and ex-
penses on water and sewer during the life of the bonds, and this information is
needed , not only for the brochure , but also for the purpose of submitting infor-
mation to Moody's Investors Service in order to obtain a rating before selling
the bonds. Mr. Bennett pointed out that, since the bond issue has been approved,
he should prepare the material for Moody and obtain the rating before he begins
preparing for the sale of the bonds. Mr. Ritter said that it is usually the
policy that the engineer prepare this statement. He also presented an Order
from the Circuit Court Judge certifying the results of the Bond Election and a
certification of said Order from the Clerk of the Court. These two documents
are hereby made a part of these Minutes.
Mn Ritter reported that he would like to make a further study with regard
to a fireproof place to keep non-replaceable maps and plats before Council takes
any action in regard to this. Councilman Fishback said that he believed the
plans on the water and sewer lines were the most important ones under considera-
tion at this time. Mr. Ritter and Mr. Forbes exhibited to Council the new plans
they have been preparing on the water and sewer lines within the Torn.
Mr. Ritter also reported that the final estimate has been received from
Perry Engineering on the Woodberry Storm Drainage project and that all obliga-
tions of the contractor have been completed. The final estimate is $18,037.000
which makes the total project cost $56,560.00, which is $1,784.00 less than the
contract figure. Easements and recording deeds for both projects have cost
$5,400.00 so far. We have yet to settle with John Wallace and the Town Attorn€y
and they are working on a settlement on this. He said an easement should also
be obtained through the Max Davis property, but nothing has been completed on
this.
He also reported that he had been in touch with Arlington County on the use
of "smoke tests" to detect infiltration, and that Mr. Doe, the Sanitary Engineer,
is to send additional information about the blowers used in this test, which
should be available for the next meeting.
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MINUTES OF NOVEMBER 24, 1965 MEETING.
No word has been received from the Highway Department with regard to the
study on the placement of the route symbols. Mr. Bozel has entered the hospital
for several weeks.
• Mr. Ritter reported that a "horseback" survey prepared by Mr. Forbes shows
that there are 4,959 people in the Town of Leesburg at present. There have been
191 water meters set in the last 22 months, an average of 9 each'month.
Councilman Cole asked the status of the Children's Center agreement, to
which Mr. Ritter replied that the last he had heard was about three' weeks ago,
when the Center 's attorney had said he would have the agreement in his hands
in 2 or 3 days. Mr. Cole asked if Mr. Charles Newton was happy with the re-
pairs to the street in front of his business. Mr. Ritter said. nothing had
been heard from him. Mr. Ritter said that nothing had been done on the A & P
' drainage question in the last 2 or 3 weeks, this being a reply to Mr. Cole 's
question re this matter.
Mayor Rollins stated that, there being no objection, Johnson and Williams
should be instructed to prepare the information needed for the brochure on the
bond sale.
Mr. Cole asked if the $5,000.00 appropriation for insert valves would be
allowed to stand. The Mayor said it would be for a while. Mr. Cole also asked
what had happened to the request from Mr. David Farnie re repairs to his side-
walk. Mr. Ritter said a letter had been written to him and Coundilman Lowenbach
said he understood that nothing would be done to the sidewalks in this area
until the Highway Department makes a decision as to what they plan to do to
Route 15 in this area.
Mr. Cole also asked what would be done with the $12,000 we are holding of
the Mensh Company. Mr. Forbes stated that they have not completed Secion 2 im-
provements; that their next step would be to ask Council to vacate the remainder
of the subdivision and then the bond would be released. The bonding company has
been notified of- this and nothing has been heard from them.
Mayor Rollins asked the status of Sites "A!' and "B" for the sewage holding
pond. Councilman Fishback said that Johnson and Williams would make their rec-
ommendation just as soon as they had completed tests. Also, he stated that it
should be about two more weeks before the water study is completed by Johnson
and Williams.
Upon motion of Councilman Fishback, seconded by Councilman Murray, the fol-
lowing resolution was referred to the Public Works Committee for further study :
BE IT RESOLVED by the Town Council' of the Town of Leesburg, that $519.25
be appropriated to purchase an ART-METAL PLANFILE, Style No. 3624BD for
plan storage.
Upon motion of Councilman Fishback, seconded by Councilman Cole, the follow-
ing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that re-
productions be made of all non-replaceable plans and maps in the Town
Hall , and these reproductions be stored in the First and Merchants
National Bank Vault.
Upon motion of Councilman Cole, seconded by Councilman Pumphrey, the fol-
lowing resolution was placed on the floor :
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' BE IT RESOLVED by the Town• Council of the Town of Leesburg, that an
application' be made to VEPCO and an agreement entered into for elec-
.
trical service for decorative Christmas lighting, in accordance with
the sample letter below, and '
BE IT FURTHER RESOLVED, that an appropriation be made in the amount
of $100.00 to the Downtown Merchants, who are responsible to the Toon
for the payment of electric current used.
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MINUTES OF NOVEMBER 24, 1965 MEETING. -
Virginia Electric and Power Company:
i
Gentlemen :
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Application is being made to you by the Town Manager of this Town for
the. privilege of attaching to a number of your' poles along King and
Market Streets, certain wires and other fixtures necessary to pro-
- vide decorative lighting for the Christmas holiday period.
In consideration for your agreement to permit said attachments, the
Town of Leesburg hereby assumes all responsibility for such installa-
tion and agrees to save Virginia Electric and Power Company harmless
from any loss, cost, injury or damage to persons or property result-
ing out of or arising from the installation, operation, use, non-use
or removal of such installations.
The Town of Leesburg agrees to pay Virginia Electric and Power Company,
prior to connection for the service, a Temporary Service charge which shall
be the estimated net cost (including all overhead costs) of installing
and removing the service facilities furnished by Virginia Electric and
Power Company both on and off the customer's premises.
11) The Town of Leesburg further agrees to assume responsibility for the pay-
= went to you for all electric energy used through said installations,
() with the understanding that billing will be made under the existing mu-
nicipal contract between said Town and Virginia Electric and Power Com-
pany.
This guarantee was authorized by the Council of the Town of Leesburg at
a meeting held on the 24th day of November, 1965, at which meeting a ma-
jority of the members of said Council voted in favor of the resolution
authorizing and directing the execution of this guarantee.
Very truly yours,
Town of Leesburg
•
(SEAL) By
Attest :
Clerk
Upon motion of Mayor Rollins, duly seconded, this resolution was unanimously
amended to read that the Town Manager be authorized to sign this agreement on
behalf of the Town of Leesburg. The resolution,, as, amended , was then unani-
mously adopted by Council.
Upon motion of Councilman Murray, seconded by Councilman Lowenbach, the fol-
lowing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap-
propriation be made in the amount of $300.00 to pay George Martin, in
accordance with his invoice on the William Harding condemnation case.
Upon motion of Councilman Fishback, seconded by Councilman Pumphrey, the fol-
lowing resolution was unanimously- adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap-
propriation be made in the amount of $6,000.00 to pay Johnson & Williams,
in accordance with their invoice on the Dry Mill Interceptor Sewer, and
BE IT FURTHER RESOLVED, that the Utility Fund be reimbursed this amount
of money at such time that the proposed Revenue Bonds are sold.
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MINUTES OF NOVEMBER 24, 1965 MEETING.
Upon motion of Councilman Murray, seconded by Councilman Lowenbach, the
following resolution was placed on the floor : ,
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap-
propriation be made in the amount of $3,305.00 from the General Fund to
pay Earthwork, Inc. , in accordance with their invoices for engineering
services on proposed taxiway extension and Master Plan revision.
Upon motion of Councilman Murray, seconded by Mayor Rollins, an amendment to
change the appropriation from the "General Fund" to the "Airport Account" was
unanimously adopted. The resolution, as amended, was then unanimously adopted.
Upon motion of Councilman Lowenbach, seconded by Councilman Murray, the I
following resolution was placed on the floor :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap-
propriation be made in the amount of $380.00 to pay Soil Consultants,
Inc . for making test borings for the proposed taxiway extension.
Upon motion of Councilman Murray, seconded by Mayor Rollins, this resolution
was unanimously amended to add "such appropriation to come from the Airport
Fund." The resolution, as amended, was then unanimously adopted.
Upon motion of Councilman Pumphrey, seconded by Councilman Fishback, the
following resolution was placed on the floor :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap-
propriation be made in the amount of $3.00 to pay 0. B. Knight for
making plats.
Upon motion of Mayor Rollins, seconded by Councilman Fishback, this resolution
was unanimously amended to add "such appropriation to come from the Public Im-
provement "Account. " The resolution, as amended, was then unanimously adopted.
Upon motion of Councilman Murray, seconded by Councilman Lowenbach, the fol-
lowing resolution was unanimously adopted : llBE IT RESOLVED by the Town Council of the Town of Leesburg, that the
Street Committee be authorized to work with the Board of Directors
of Union Cemetery towards the acquisition of Cemetery land needed for
future road widening along Old Waterford Road.
Town Attorney George Martin remarked that he thought all bills in connec-
tion with the Airport, including Mr. Hill 's bill and C & P's bill for the under-
ground cable, should be paid before final request is made of the FAA for final
payment on the Grant Agreement.
Town Attorney Martin also presented to the Council an agreement between
the Town and the W. & 0. D. Railroad for an underground sewer line easement for
Arl Curry 's Subdivision in Prospect Hills. This matter was discussed and, upon
motion of Councilman Fishback, it was referred to the Utility Committee.
Councilman Cole remarked that he believed the Town Manager should receive
the bids for the taxiway extension at the Airport and be in charge of this project.
There being no further business, the meeting adjourned with general consent
at 8 :55 P.M.
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Mayor I
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• Clerk tithe Council
•
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fhnea ii�, COUNTY OF LOUDOUN
J. T. MARTZ
R AYN ER V. SNEAD
LEESBURG,VIRGINIA CLERK
N. 0. MANNERLY
JUDGE DEPUTY CLERK
November 15 , 1965
The Town Council
Town of Leesburg
P. O . Box 88
Leesburg , Virginia
Re: An Election To Determine Whether
. The Qualified Voters Of The Town
Of Leesburg Shall Approve The
Issuance Of Bonds To Finance The
Improvement Of The Water And
Sewer System Of Said Town
Gentlemen:
•
Enclosed herewith is a certified copy of an Order entered
in this matter by the Judge of the Circuit Court of Loudoun
County on November 15, 1965.
Attached to said Order is my certification that the afore-
said copy of Order is being delivered to The Town Council of
the Town of Leesbung .
Very truly ours ,
1
J . T. Martz , Clerk
Enclosure
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• GGJr/11/9/65-4Q:
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COMMONWEALTH OF VIRGINIA )
:ss. .
COUNTY OF LOUDON )
I , TD-A. MARTZ, Clerk of*the 'Circuit Court of the
County of Loudon, in the Commonirealth of Virginia, DO HEREBY
CERTIFY as follows:
1. .0n November 15 , 1965%• an order vas duly
made by the Honorable Rayner v. Snead , Judge of said
Circuit Court, declaring the result of a special election in the
Town of Leesburg, in said County, held for the purpose of submitting
to the qualified voters of said Town the question whether bonds of
the aggregate principal amount of $900,000 shall be approved, and
determining that the municipal authorities of said Town are •
authorized and empowered to prepare and issue and to sell or to
negotiate said bonds, and said order has been duly entered as
required by law.
2. I have compared the attached copy of said order and
said copy is a true. copy of said order and of the whole thereof.
A copy of said order duly certified by me as Clerk of said Circuit
Court has been delivered to the Town Council of said Town.
IN WITNESS WHEREOF, I have hereunto set my hand and have
hereunto affixed the seal of said Circuit Court, this 16th day
of November , 1965.
Clerk of theCirc i Court of -
Loudon County, Virgi is
•
GGJr/11/9/65-4c.
IN THE CIRCUIT COURT OF LOUDON COUNTY :
IN . TIIE MATTER
OF •
AN ELECTION TO DETERMINE WHETHER THE
QUALIFIED VOTERS OF THE TOWN OF LEESBURG :
SHALL APPROVE THE ISSUANCE OF 'BONDS TO .
FINANCE THE EXTENSION AND IMPROVEMENT OF :
THE WATER AND SEWER SYSTEM OF SAID TOWN. ;
The Clerk of this Court having certified to the Court the
result of the vote at the special election held in the Town of
Leesburg on November 2, 1965, pursuant to the order made by this
Court on October 4, 1965, for thepurpose of voting on the question
whether the Town of Leesburg shall-issue, in accordance with an
ordinancfl& t6,ctober 2, 1965, its general obligation bonds of the
aggregate maximum amount of $900,000 to finance the cost of
improving the combined water supply and sewage disposal system -
maintained by the Town by the modernization of the existing
sewerage treatment plant, the extension of. a line running two miles
east to the site of a proposed, holding pond containing approximately
fifteen acres, the addition of a holding pond, and the installation
of an interceptor sewer along Dry Mill Road in said Town, such
bonds to bear interest at a rate which shall not exceed 4% per
annum, payaiile semi-annually on June 15 and December 15, and to be
payable in annual installments of $45,000 each on June 15 in each
of the years 1967 to 1986,. inciuSive,. and to be issued under and
in compliance. With the provisions of clause (b) of Section 127 of
the Constitution of Virginia, and, subject: to the conditions
prescribed insaid clause, not to be included within the otherwise
authorized indebtedness of said Town; and it appearing that said
election was duly held in accordance with the provisions of such!
order and that the poll books and certificate of the Judges of
Election conducting said election have been delivered to the Clerk
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of this Court and have been duly canvassed by the duly appointed
Commissioners of Election and by said Clerk, who have determined
and certified that 577 qualified voters of said Town voted at such
election and that 433 of such voters voted for, and 144 voters
voted against., the issuance of said bonds;
It is accordingly adjudged, ordered and decreed that a
majority •of the qualified voters voting at said election were in
favor of and have approved the issuance of said bonds, and that
the Council of said Town -is fully authorized and empowered to
prepare and issue and to sell or to negotiate said bonds to the
amount so authorized.'
'Enter November -l5 , 1965 ; .
. Rayner V. Snead �tiudgew
I ask for this :.
George M. Martin
George M. Martin
Attorney Rt Law.
Leesburg, Virginia
Counsel for the Town of Leesburg
A Copy Teste :
1 gill „r Clerk
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