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HomeMy Public PortalAbout1965_11_24 171. MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVE4BER 24, 1965. A regular meeting of the Leesburg Town Council was held in the Council Cham- bers; Leesburg, Virginia on November 24, 1965, the meeting being called to orders by the Mayor, and with a prayer by Councilman Orr. Those present were Councilmen C. A. English Cole , C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Walter F. Mur-j ray, Robert A. Orr and John W. Pumphrey; also present were Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. The minutes of the meeting of November 10, 1965 were approved with general consent. Present at this meeting were members of Luria Brothers, prospective devel- opers of land south of the corporate limits, which land was formerly Mary Ann Farms. This group had previously asked for a guarantee of 200 water and sewer hookups in order to proceed with their plans for this proposed subdivision. Councilman Fishback explained to the group that the Utility Committee had met with Mr. Jack Williams, the Town 's consulting engineer , and discussed this matter at length with him. Mr. Williams recommended that the Town enter into no agree- ment for any guaranteed number of hook-ups. Councilman Fishback pointed out to this group that so long as the Town was allowed by Richmond to make additional hook-ups (and there is no reason why we should be cut off) that they would be allowed to do so, but that no guarantee could be made for any large number. He also pointed out that the water problem in this section would be more important • than the sewer hook-ups, that it would be necessary to build a stand tank and make CD ,C provision for water pressure in the higher elevations of this subdivision as it • would be developed. This matter was discussed further and it was recommended that the proposed developers contact Mr. Williams for any further information they might desire in connection with the water problem in this area. Town Manager Ritter reported that he had a conference yesterday with a repre- sentative from Sydnor Pump and Well Company re putting the Phillips-Nickels Well into operation. They will send us an estimate on the work to be done, but, so far, it sounds pretty good. We have just found today that we have a three-phase line close to the Well , which will be a great deal of help. Mr. Ritter reported that he had been keeping Mr. J. Gordon Bennett in Rich- mond informed of our progress on the bond issues , etc. and that he had received a letter from Mr. Bennett, requesting a projected operating statement in connec- tion with the proposed bond sale. This is a summary of expected income and ex- penses on water and sewer during the life of the bonds, and this information is needed , not only for the brochure , but also for the purpose of submitting infor- mation to Moody's Investors Service in order to obtain a rating before selling the bonds. Mr. Bennett pointed out that, since the bond issue has been approved, he should prepare the material for Moody and obtain the rating before he begins preparing for the sale of the bonds. Mr. Ritter said that it is usually the policy that the engineer prepare this statement. He also presented an Order from the Circuit Court Judge certifying the results of the Bond Election and a certification of said Order from the Clerk of the Court. These two documents are hereby made a part of these Minutes. Mn Ritter reported that he would like to make a further study with regard to a fireproof place to keep non-replaceable maps and plats before Council takes any action in regard to this. Councilman Fishback said that he believed the plans on the water and sewer lines were the most important ones under considera- tion at this time. Mr. Ritter and Mr. Forbes exhibited to Council the new plans they have been preparing on the water and sewer lines within the Torn. Mr. Ritter also reported that the final estimate has been received from Perry Engineering on the Woodberry Storm Drainage project and that all obliga- tions of the contractor have been completed. The final estimate is $18,037.000 which makes the total project cost $56,560.00, which is $1,784.00 less than the contract figure. Easements and recording deeds for both projects have cost $5,400.00 so far. We have yet to settle with John Wallace and the Town Attorn€y and they are working on a settlement on this. He said an easement should also be obtained through the Max Davis property, but nothing has been completed on this. He also reported that he had been in touch with Arlington County on the use of "smoke tests" to detect infiltration, and that Mr. Doe, the Sanitary Engineer, is to send additional information about the blowers used in this test, which should be available for the next meeting. X72 • MINUTES OF NOVEMBER 24, 1965 MEETING. No word has been received from the Highway Department with regard to the study on the placement of the route symbols. Mr. Bozel has entered the hospital for several weeks. • Mr. Ritter reported that a "horseback" survey prepared by Mr. Forbes shows that there are 4,959 people in the Town of Leesburg at present. There have been 191 water meters set in the last 22 months, an average of 9 each'month. Councilman Cole asked the status of the Children's Center agreement, to which Mr. Ritter replied that the last he had heard was about three' weeks ago, when the Center 's attorney had said he would have the agreement in his hands in 2 or 3 days. Mr. Cole asked if Mr. Charles Newton was happy with the re- pairs to the street in front of his business. Mr. Ritter said. nothing had been heard from him. Mr. Ritter said that nothing had been done on the A & P ' drainage question in the last 2 or 3 weeks, this being a reply to Mr. Cole 's question re this matter. Mayor Rollins stated that, there being no objection, Johnson and Williams should be instructed to prepare the information needed for the brochure on the bond sale. Mr. Cole asked if the $5,000.00 appropriation for insert valves would be allowed to stand. The Mayor said it would be for a while. Mr. Cole also asked what had happened to the request from Mr. David Farnie re repairs to his side- walk. Mr. Ritter said a letter had been written to him and Coundilman Lowenbach said he understood that nothing would be done to the sidewalks in this area until the Highway Department makes a decision as to what they plan to do to Route 15 in this area. Mr. Cole also asked what would be done with the $12,000 we are holding of the Mensh Company. Mr. Forbes stated that they have not completed Secion 2 im- provements; that their next step would be to ask Council to vacate the remainder of the subdivision and then the bond would be released. The bonding company has been notified of- this and nothing has been heard from them. Mayor Rollins asked the status of Sites "A!' and "B" for the sewage holding pond. Councilman Fishback said that Johnson and Williams would make their rec- ommendation just as soon as they had completed tests. Also, he stated that it should be about two more weeks before the water study is completed by Johnson and Williams. Upon motion of Councilman Fishback, seconded by Councilman Murray, the fol- lowing resolution was referred to the Public Works Committee for further study : BE IT RESOLVED by the Town Council' of the Town of Leesburg, that $519.25 be appropriated to purchase an ART-METAL PLANFILE, Style No. 3624BD for plan storage. Upon motion of Councilman Fishback, seconded by Councilman Cole, the follow- ing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that re- productions be made of all non-replaceable plans and maps in the Town Hall , and these reproductions be stored in the First and Merchants National Bank Vault. Upon motion of Councilman Cole, seconded by Councilman Pumphrey, the fol- lowing resolution was placed on the floor : • ' BE IT RESOLVED by the Town• Council of the Town of Leesburg, that an application' be made to VEPCO and an agreement entered into for elec- . trical service for decorative Christmas lighting, in accordance with the sample letter below, and ' BE IT FURTHER RESOLVED, that an appropriation be made in the amount of $100.00 to the Downtown Merchants, who are responsible to the Toon for the payment of electric current used. 173 MINUTES OF NOVEMBER 24, 1965 MEETING. - Virginia Electric and Power Company: i Gentlemen : • Application is being made to you by the Town Manager of this Town for the. privilege of attaching to a number of your' poles along King and Market Streets, certain wires and other fixtures necessary to pro- - vide decorative lighting for the Christmas holiday period. In consideration for your agreement to permit said attachments, the Town of Leesburg hereby assumes all responsibility for such installa- tion and agrees to save Virginia Electric and Power Company harmless from any loss, cost, injury or damage to persons or property result- ing out of or arising from the installation, operation, use, non-use or removal of such installations. The Town of Leesburg agrees to pay Virginia Electric and Power Company, prior to connection for the service, a Temporary Service charge which shall be the estimated net cost (including all overhead costs) of installing and removing the service facilities furnished by Virginia Electric and Power Company both on and off the customer's premises. 11) The Town of Leesburg further agrees to assume responsibility for the pay- = went to you for all electric energy used through said installations, () with the understanding that billing will be made under the existing mu- nicipal contract between said Town and Virginia Electric and Power Com- pany. This guarantee was authorized by the Council of the Town of Leesburg at a meeting held on the 24th day of November, 1965, at which meeting a ma- jority of the members of said Council voted in favor of the resolution authorizing and directing the execution of this guarantee. Very truly yours, Town of Leesburg • (SEAL) By Attest : Clerk Upon motion of Mayor Rollins, duly seconded, this resolution was unanimously amended to read that the Town Manager be authorized to sign this agreement on behalf of the Town of Leesburg. The resolution,, as, amended , was then unani- mously adopted by Council. Upon motion of Councilman Murray, seconded by Councilman Lowenbach, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap- propriation be made in the amount of $300.00 to pay George Martin, in accordance with his invoice on the William Harding condemnation case. Upon motion of Councilman Fishback, seconded by Councilman Pumphrey, the fol- lowing resolution was unanimously- adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap- propriation be made in the amount of $6,000.00 to pay Johnson & Williams, in accordance with their invoice on the Dry Mill Interceptor Sewer, and BE IT FURTHER RESOLVED, that the Utility Fund be reimbursed this amount of money at such time that the proposed Revenue Bonds are sold. - 74 MINUTES OF NOVEMBER 24, 1965 MEETING. Upon motion of Councilman Murray, seconded by Councilman Lowenbach, the following resolution was placed on the floor : , BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap- propriation be made in the amount of $3,305.00 from the General Fund to pay Earthwork, Inc. , in accordance with their invoices for engineering services on proposed taxiway extension and Master Plan revision. Upon motion of Councilman Murray, seconded by Mayor Rollins, an amendment to change the appropriation from the "General Fund" to the "Airport Account" was unanimously adopted. The resolution, as amended, was then unanimously adopted. Upon motion of Councilman Lowenbach, seconded by Councilman Murray, the I following resolution was placed on the floor : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap- propriation be made in the amount of $380.00 to pay Soil Consultants, Inc . for making test borings for the proposed taxiway extension. Upon motion of Councilman Murray, seconded by Mayor Rollins, this resolution was unanimously amended to add "such appropriation to come from the Airport Fund." The resolution, as amended, was then unanimously adopted. Upon motion of Councilman Pumphrey, seconded by Councilman Fishback, the following resolution was placed on the floor : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an ap- propriation be made in the amount of $3.00 to pay 0. B. Knight for making plats. Upon motion of Mayor Rollins, seconded by Councilman Fishback, this resolution was unanimously amended to add "such appropriation to come from the Public Im- provement "Account. " The resolution, as amended, was then unanimously adopted. Upon motion of Councilman Murray, seconded by Councilman Lowenbach, the fol- lowing resolution was unanimously adopted : llBE IT RESOLVED by the Town Council of the Town of Leesburg, that the Street Committee be authorized to work with the Board of Directors of Union Cemetery towards the acquisition of Cemetery land needed for future road widening along Old Waterford Road. Town Attorney George Martin remarked that he thought all bills in connec- tion with the Airport, including Mr. Hill 's bill and C & P's bill for the under- ground cable, should be paid before final request is made of the FAA for final payment on the Grant Agreement. Town Attorney Martin also presented to the Council an agreement between the Town and the W. & 0. D. Railroad for an underground sewer line easement for Arl Curry 's Subdivision in Prospect Hills. This matter was discussed and, upon motion of Councilman Fishback, it was referred to the Utility Committee. Councilman Cole remarked that he believed the Town Manager should receive the bids for the taxiway extension at the Airport and be in charge of this project. There being no further business, the meeting adjourned with general consent at 8 :55 P.M. -; - 04.,,:a.) Mayor I - za_._,S ZEni • Clerk tithe Council • • :i�IN1 ry . Orrin al (lank of CTirruit (Eaurt � a S. , t9 fhnea ii�, COUNTY OF LOUDOUN J. T. MARTZ R AYN ER V. SNEAD LEESBURG,VIRGINIA CLERK N. 0. MANNERLY JUDGE DEPUTY CLERK November 15 , 1965 The Town Council Town of Leesburg P. O . Box 88 Leesburg , Virginia Re: An Election To Determine Whether . The Qualified Voters Of The Town Of Leesburg Shall Approve The Issuance Of Bonds To Finance The Improvement Of The Water And Sewer System Of Said Town Gentlemen: • Enclosed herewith is a certified copy of an Order entered in this matter by the Judge of the Circuit Court of Loudoun County on November 15, 1965. Attached to said Order is my certification that the afore- said copy of Order is being delivered to The Town Council of the Town of Leesbung . Very truly ours , 1 J . T. Martz , Clerk Enclosure • • GGJr/11/9/65-4Q: • COMMONWEALTH OF VIRGINIA ) :ss. . COUNTY OF LOUDON ) I , TD-A. MARTZ, Clerk of*the 'Circuit Court of the County of Loudon, in the Commonirealth of Virginia, DO HEREBY CERTIFY as follows: 1. .0n November 15 , 1965%• an order vas duly made by the Honorable Rayner v. Snead , Judge of said Circuit Court, declaring the result of a special election in the Town of Leesburg, in said County, held for the purpose of submitting to the qualified voters of said Town the question whether bonds of the aggregate principal amount of $900,000 shall be approved, and determining that the municipal authorities of said Town are • authorized and empowered to prepare and issue and to sell or to negotiate said bonds, and said order has been duly entered as required by law. 2. I have compared the attached copy of said order and said copy is a true. copy of said order and of the whole thereof. A copy of said order duly certified by me as Clerk of said Circuit Court has been delivered to the Town Council of said Town. IN WITNESS WHEREOF, I have hereunto set my hand and have hereunto affixed the seal of said Circuit Court, this 16th day of November , 1965. Clerk of theCirc i Court of - Loudon County, Virgi is • GGJr/11/9/65-4c. IN THE CIRCUIT COURT OF LOUDON COUNTY : IN . TIIE MATTER OF • AN ELECTION TO DETERMINE WHETHER THE QUALIFIED VOTERS OF THE TOWN OF LEESBURG : SHALL APPROVE THE ISSUANCE OF 'BONDS TO . FINANCE THE EXTENSION AND IMPROVEMENT OF : THE WATER AND SEWER SYSTEM OF SAID TOWN. ; The Clerk of this Court having certified to the Court the result of the vote at the special election held in the Town of Leesburg on November 2, 1965, pursuant to the order made by this Court on October 4, 1965, for thepurpose of voting on the question whether the Town of Leesburg shall-issue, in accordance with an ordinancfl& t6,ctober 2, 1965, its general obligation bonds of the aggregate maximum amount of $900,000 to finance the cost of improving the combined water supply and sewage disposal system - maintained by the Town by the modernization of the existing sewerage treatment plant, the extension of. a line running two miles east to the site of a proposed, holding pond containing approximately fifteen acres, the addition of a holding pond, and the installation of an interceptor sewer along Dry Mill Road in said Town, such bonds to bear interest at a rate which shall not exceed 4% per annum, payaiile semi-annually on June 15 and December 15, and to be payable in annual installments of $45,000 each on June 15 in each of the years 1967 to 1986,. inciuSive,. and to be issued under and in compliance. With the provisions of clause (b) of Section 127 of the Constitution of Virginia, and, subject: to the conditions prescribed insaid clause, not to be included within the otherwise authorized indebtedness of said Town; and it appearing that said election was duly held in accordance with the provisions of such! order and that the poll books and certificate of the Judges of Election conducting said election have been delivered to the Clerk -1- of this Court and have been duly canvassed by the duly appointed Commissioners of Election and by said Clerk, who have determined and certified that 577 qualified voters of said Town voted at such election and that 433 of such voters voted for, and 144 voters voted against., the issuance of said bonds; It is accordingly adjudged, ordered and decreed that a majority •of the qualified voters voting at said election were in favor of and have approved the issuance of said bonds, and that the Council of said Town -is fully authorized and empowered to prepare and issue and to sell or to negotiate said bonds to the amount so authorized.' 'Enter November -l5 , 1965 ; . . Rayner V. Snead �tiudgew I ask for this :. George M. Martin George M. Martin Attorney Rt Law. Leesburg, Virginia Counsel for the Town of Leesburg A Copy Teste : 1 gill „r Clerk -2- -N)