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HomeMy Public PortalAbout1966_06_08 220 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 8, 1966. A regular meeting of the Leesburg Town Council was held in the Council Chambers, Leesburg, Virginia, on June 8, 1966, the meeting being called to order by Mayor Rollins, and with a prayer by Councilman Orr. Those present were Mayor Rollins, Councilmen C. A. English Cole, C. Maloy Fishback, Maurice R. Lowenbach , Jr. , Walter F. Murray, Robert A. Orr and John W. Pumphrey; also present were Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. • The minutes of the meeting of May 25, 1966 were approved as written. Mayor Rollins reported that bids on the North Taxiway Extension at the Leesburg Airport were opened this afternoon. He then read a letter from Colone, Paxton of Earthwork, Inc. , reporting the bids as follows: • E. E. Lyons Construction Co. $56,529.00 Tri-County Asphalt 56,761.25 • Perry Engineering 89,985.00 • • Colonel Paxton 's letter stated that these bids will remain valid for a period of 60 days, but he pointed out that time is of the essence as fai• as the Federal Aviation Agency grant is concerned. Mr. George Hammerly and Mr. Stanley Caulkins of the Airport Commission were present. Mr. Hammerly said that the rising cost situation is largely responsible for the bids being in excess of expectations, it being estimated approximately 15 months ago by Colonel Paxton that the cost of this Taxiway Extension would be approximately $59,000.00. This estimate of $56,529.00, plus an estimated $6,500 in contingencies and engineering services ($3,070.00 of this amount already having been paid to Earthwork, Inc. ) , would amount to approximately $63,000 total cost. Mr. Hammerly said he felt sure the Federal Government would meet one-half of the additional cost and that the State would probably do the same. At any rate , he explained that the most it could • cost the Town would be $2,114.50. He said that Mr. Caulkins, Mr. Lowenbach and he had met hurriedly after the bid opening today and it is the recommendation of the Airport CoOmission that the low bid be accepted and that the extra money needed be taken from the Airport revenues, in order that they might proceed with this work. He explained that, included in this work, there would be 8 to 10 acres of additional land leveled and made available for rental. Also, the Airport Commission asked for an advance of $20,000 in their Budget. in the event a contract was awarded for the Taxiway Extension, in order that con- struction work could be started while the Federal Government is clearing the paper work for the grant. Mr. Caulkins pointed out that, as soon as the Grant Agreement is approved, the costs already incurred may be submitted to the Federal Government and the Town would be reimbursed for one-half of this' amount. He also pointed out that the $2100 plus is money that would probably not be needed until the end of the construction period. Mr. Hammerly said the Commission would proceed immediately to seek additional funds from the State. Councilman Fishback asked several questions of Mr. Hammerly, one of which was how the Commission could expect to spend money out of Airport Funds, when the Airport already owes the Town approximately $10,000.00 out of these funds for the cost of the Airport itself over and above the amount1yettto 'be received from the Federal Government , plus the $2,000 for the Murray airspace easement. Councilman Cole remarked that Col. Paxton had appeared before_ the Finance Com- mittee in April of this year and seemed to think at that time that the $59,000 would be ample. Upon motion of Councilman Murray, seconded by Councilman Pumphrey, Council . voted by a roll call vote of 6 to 1 to accept the bid of E. E. Lyons Construction Company in the amount of $56,529.00 for the construction of the North Taxiway at Godfrey Airport, with Councilman Cole voting against this motion. Mayor Rollins asked Mr. Ritter to communicate this action to Colonel Paxton and also that Mr. Greve of the FAA be notified immediately. Mayor Rollins called to Council 's attention a section of the Chantilly Aviation, Inc. Lease dealing with the transfer of stock within said Corporation. He also read to Council a letter from Chantilly 's attorney, which letter ad- ct vised that the present stockholders are selling to Mr. Thomas 't'. Zebley addi- tional stock in said Corporation. Mr. Zebley already owns stock in the Corpora- . , tion and the issuance of these new shares to him will thereby make him the ma- . jority stockholder. Under the terms of the Chantilly lease, this letter consti- 221 MINUTES OF JUNE 8, 1966 MEETING. tutes notice to the Town of this proposal and the Town has 15 days in which to reply to Chantilly. After discussion, Mayor Rollins stated that this matter would be set over until the next meeting and instructed Mr. Ritter to write the attorney for Chantilly, acknowledging receipt of this letter and stating that action will be taken on June 22nd. Mayor Rollins reported that since the Council 's approval of the Blue Ridge Aircraft Lease, the Airport Commission has asked that some changes be made be- fore this lease is executed by the Town. Mr. Hammerly presented the following1 items the Commission would like to have included : • (1) That Paragraph 28 of Chantilly's lease, said paragraph dealing with any change in stockholders, be included in the Blue Ridge Lease; • (2) That financial statements of the stockholders be secured, the • Airport Commission having never seen any such statements; (3) That Blue Ridge include in this lease their intentions of services to be performed on the leased land. This matter was discussed and, upon motion of Councilman Lowenbach, seconded by Councilman Pumphrey, Council voted unanimously to reconsider the Blue Ridge Lease. DO Thereafter, upon motion of Councilman Lowenbach, seconded by Councilman Pumphrey, Council discussed the following motion: nn O That Blue Ridge Aircraft, Inc. be requested to include in their lease U the following items : U • (1) Item 28 of the Chantilly Lease , having to do with any change in stockholders; • (2) Something similar to item 11 of the Chantilly Lease, stating their intentions of activities on the leased land; (5) Furnish financial statements of the present stockholders. Mayor Rollins read to Council a letter setting forth the intentions of Blue Ridge. Upon motion of Councilman Lowenbach, seconded by Councilman Murray, Council voted unanimously to amend the above motion to delete Item No. 3. Thereupon, the motion was unanimously adopted as follows : That Blue Ridge Aircraft, Inc. be requested to include in their lease the following items: (1) Item 28 of the Chantilly Lease , having to do with any change in stockholders; (2) Something similar to Item 11 of the Chantilly Lease , stating their intentions of activities on the leased land. Mayor Rollins asked Mr. Rftter to contact Mr. Payne of Blue Ridge and tell him of the Council 's wishes in this matter. Mr. Robert W. Ahrens, Attorney for Mr. Walter L. Phillips, presented a Performance Bond on Section II, Exeter Hills Subdivision, said bond being in the amount of $20,000.00. Plans on Section II were presented by Mr. Ahrens and discussed at great length by Council members, it being the general consensus of the Council that more storm drainage should be provided before approval of this Performance Bond. Mr. Ahrens asked that he might bring new plans back to the next meeting and submit the Performance Bond for approval at that tithe. This was agreed. Town Manager Ritter reported on the meeting last Friday in Richmond with the State Water Control Board and the State Health Department staffs, said meet- ing being attended by Mayor Rollins, Mr. Ritter , Town Attorney George Martin and three members of the Council. It was requested at this meeting that the Town be allowed to revise their plans for sewage facilities by building a new sewage ' treatment plant first and to abandon our present facilities and delaying the building of the holding pond until some future date. Both State agencies were agreeable to this request. It was pointed out to these agencies that the Town would need about another $700,000 over and above the $900,000 referendum already passed in order to accomplish this work. Both agencies said they believed more 222 MINUTES OF JUNE 8, 1966 MEETING. money would be made available to the Town of Leesburg for this work. A letter confirming this meeting and requesting more Federal assistance has been written to the Water Control Board. Town officials were advised' that the $252,000 al- ready requested would certainly be granted and that there is a possibility that as much as $480,000 might be granted. / Upon motion of Councilman Fishback, seconded by Councilman Murray, the following.resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that John- son and Williams be directed to proceed with the design of plans for a new Sewage Treatment Plant on the 29-acre tract on the Kincaid land. ll Councilman Lowenbach said he thought negotiations should be renewed with Mr. Kincaid regarding this matter. Mayor Rollins said he had notified him and that he was trying to set up a meeting with Mr. Kincaid and the Council. ' Upon motion of Councilman Fishback, seconded by Councilman Lowenbach, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that con- tracts be awarded for work on developing the Phillips-Nickels Well to the following: Psl Curry S 2,621.50 - Pump House Richmond Pump & Well 3,785.00 - Mechanical Equipment Perry Engineering Co. 7,214.11 - Pipe Lines John Santmyer 1,950.00 - Electrical Work Wallace & Tiernan 1,550.00 - Chlorination Equip. $17,120.61 Upon motion of Mayor Rollins, seconded by Councilman Pumphrey, the follow- ing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that' all amendments to the Motor Vehicle Code of Virginia that are applicable I to the Town Code be adopted by reference. Councilman Fishback brought up the fact that Hirst 's Lumber Yard was flooded out after the heavy rain this past Monday, that the water went over the ground and through Mr. Dodd 's work shop. This is the first time that this has ever happened. He said that Mr. Hirst is .willing for the Town to open up a swale in back of the mill so that the water can flow through. Mr. Fishback said he had also talked to Mr. McKimmey down at his mill and he reported that water had started to come into his storage room, but the men were able to keep -ei it from reaching the feed and grain stored there. Mr. Ritter said that, if the ditch was widened in the easement the Town is seeking from Max Davis & Co. , this would help the situation, but he has not been able to get together with Marvin Davis to get him to sign the easement. He also said another box culvert would i be needed on South Street. He said there would be no problem in doing the work i, at Hirst 's Lumber Yard. The Mayor asked Mr. Ritter to take care of the problem at Hirst 's and to refer to the Utility Committee any problem regarding South Street. Councilman Fishback said that he was among several interested citizens at- tending a Planning Commission meeting last week, when the matter of a subdivision being planned for the Fairview section was discussed. He stated these citizens wished to speak their point of view regarding this matter and were denied the right so to do. He said he did not mean to criticize the Planning Commission for he believes they are doing a good job, but that he did think that courtesy should be shown the Town 's taxpayers in affording every citizen the right to speak in behalf of something that he believes might be detrimental to his sec- tion or to his own property. This matter was discussed at great length, with several points being presented by Mr. Forbes, the Planning Director , who called attention to the fact that he believed Mr. Fishback was referring to a variance under discussion with regard to this subdivision. Mr. Forbes cited portions of the Subdivision Ordinance dealing with variances. The matter was discussed for approximately an hour and a half , after which, upon motion of Councilman Lowen- bach, seconded by Councilman Fishback, the following motion was unanimously • adopted: 22- MINUTES ,OF JUNE 8, 1966 MEETING. That in the event of any variation in the design standards of the jr Subdivision Ordinance, and before approval of any preliminary sub- division plat , the Council instructs the Planning Commission to hold a Public Hearing thereon after due publication of one week in the local newspaper, and further that the cost of said publication shall be paid for by the subdivider. Upon motion of Mayor Rollins, seconded by Councilman Fishback, the follow- ing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Planning Commission be requested to present to the Council at the earliest possible date revised Subdivision and Zoning Ordinances. Town Attorney Martin said that a new bond referendum will be necessary since the holding pond specifically called for in the present $900,000 referendum will not be built at this time. After discussion, it was the general consensus of the Council that this new referendum, still in the amount of $900,000, be held on July 12th, and Town Attorney Martin was instructed to contact the bonding attorneys in New York to prepare the proper resolution as soon as possible. JO Mayor Rollins said that he had the contracts for the sale of the Dunn property in hand and asked Mr. Cole to make arrangements to obtain the money Q from the Riggs National Bank to pay for this property. He asked that if any- = one had any question with regard to these contracts they contact Mr. Martin before the contracts are signed on behalf of the Town. There being no further business, the meeting adjourned at 10:30 P.M. rejiLL- Mayor Clerk of th Council • • • ti :.0