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HomeMy Public PortalAbout1966_11_09 273 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 9, 1966. A regular meeting of the Leesburg Town Council was held in the Council Chambers, 12 W. Loudoun Street, Leesburg, Virginia, on November 9, 1966. The meeting was called to order by Mayor Kenneth B. Rollins, with Councilman Orr offering the prayer. Others present were Councilmen C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Walter F. Murray, Robert A. Orr and John W. Pumphrey; also Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. Absent from the meeting was Councilman C. A. English Cole. • The minutes of the regular meeting of October 28, 1966 were approved with s- general consent. rCol. Michael C. Grenata invited the Mayor and members of Council to be i present for the Veterans ' Day program to be held on Friday on the Court House Lawn, sponsored by the local American Legion Post and other veteran organiza- tions of the County. • Colonel Grenata also suggested that a bulletin board be placed in the front hall of -the Town Office Building, on which board a copy of the Agenda for Coun- cil meetings would be placed on the Friday before said meetings, in order to inform the general public of the matters to be considered by Council. He felt that, in this way, interest might be stimulated to bring citizens to the Council AO ' meetings. Mayor Rollins asked Town Manager Ritter to look into the possibility Oof placing a board on the outside of the building. UTown Manager Ritter reported on the following matters: C.0 . (1) He reported that the $437.28 appropriation to Yount , Hyde & Co. on the Agenda is an amount due this Company over and above the original $1,000.00 appropriated for the audit of the Town records. It was necessary for this com- pany to acquire a lot of background information in order to audit the books, their accrued fees for this service being $874.55 over the original $1,000.00. Mr. Ritter pointed out that they are willing to split the difference with the Town for this additional work. ' (2) Mr. Ritter explained that the Public Hearing set for December 7th, not a regular meeting night, was necessary in order to comply with the State .111 law. (3) He explained several items on the Addition- to the Agenda, these items all coming up after the committees had met. With regard to Payment No. 3 to Lyons Construction Co. for Taxiway Extension construction, he explained that he had talked with Mr. Clayton of the FAA, who said that the grant request had been sent to Richmond. In talking with Colonel Plentl of the State Corporation Com- mission today, Mr. Ritter found that this first payment should be received within a couple of days, however , this amount, coupled with the $6,228.00 on hand in the Airport Account at this time, will still fall short of paying Lyons. Colonel . Plentl said that the second Payment from the FAA will probably not be forthcoming for another month. • (4) With regard to the Phillips-Nickels Well , VEPCO has finished their work and the meter will be installed tomorrow morning. The electrician still has a little work to be done. The Well should be in operation in the next two or three weeks if everything works all right. (5) The sewer easements are progressing very slowly. Mr. McK. Downs says he will get started on the Kincaid land appraisal right away. Mr. Wallace 's ap- praisal has already been received. Mr. Penn is handling the Saunders and the • Fire Department easement and he has talked with him regarding these last week. He reported that there are about 10 or 11 property owners in Monroe Manor that I will not give easements on the rear of their properties, so it looks as though the first proposition of utilizing the 15 foot right-of-way on the south side of the Railroad tracks will have to be investigated further. This would prob- ably miss the Monroe Manor properties and the Railroad would probably have less objection to this proposition, however, this situation will have to be investi- gated thoroughly. - (6) With regard to the N. King Street project, the Highway Department is , waiting for the leaves to fall off before they top the trees. The telephone and light poles will be moved after the trees are topped. 274 MINUTES OF NOVEMBER 9, 1966 MEETING. (7) The sidewalk construction on Market Street between Morven Park Road and Ayr Street will be started within the next few days.. The property corners are now in place on the North Street project and sidewalk and curb and gutter construction will be started shortly after the trees are cut. Councilman Murray said that there are .two specific areas in Town which need cleaning up, one being the old cars behind the former Frank Burke Garage on E. Market Street , the other being the corner at North and King Streets across from Hatcher 's Plumbing & Heating. Mr. Ritter said he would check on both of these matters. Councilman Pumphrey said he had received a number of complaints on the way traffic was handled at the corner of Market and King Streets where the Gas Company was working on Tuesday. Mr. Ritter said he would handle this situation. • Mayor Rollins read to Council a letter received from the Woman 's Club of Loudoun, requesting that benches be placed at the bus stops in Town. The Street Committee will discuss this matter. • • Mayor Rollins said that the Post Office Department had declined to serve on the committee appointed to select a site for the new Post Office facility, stating that this was outside of their policy, however, they would be happy to abide by the decision of the Council. They said they would look at the site selected by the Council and, if agreeable with them, they would secure the options on the property, however, they said that the first site selected on,Route 7 would have to be turned down .by both the Council and the Planning .Commission. Mr. Hunter M. Leach, Chairman of the Committee appointed by Mayor Rollins, reported at this time. He said that with the help of several people, including Mr. Forbes, the committee explored the four blocks in the downtown section. With the 60,000 square feet needed by the Post Office for the rectangular- shaped building as a guide , the committee eliminated one possibility after the other, finally coming to an area on the Edwards Ferry Road behind the Jail, said property being known as the Hough property:. Mr. Joseph Oliver, who owns the property adjoining this Hough tract, was also contacted and is willing to sell his land , this land being needed to give the frontage required by the Post Office ' Department. The purchase of these two tracts would mean that there would be 20,000 square feet additional land not needed by the Post Office Department and the committee expressed their thought that the Town might be • interested in this additional land. Drawings and plans were presented, show- ing the type of building proposed and the traffic flow which would evolve from this location. This would involve the extension of Slack Lane and Cornwall Street and also a connector street from Edwards Ferry Road to Route 7. The Committee feels that this is the most desirable area which would comply with the minimum space requirement and recommends that the Council consider this site for the proposed new Post Office facility. Mr. Leach said there is a re- quest pending before the Planning Commission to extend the Jail property on back and that eventually this would be a civic complex which the Committee feels would be in keeping with good planning. Councilman Fishback, also,° member of the Committee, said that he believed one of the biggest assets of this location is that it would break up the con- gested traffic in. the center of Town. It is in close proximity to all County office buildings, the jail , lawyers and business offices, banks, etc. , and is within a block of the present location. Councilman Orr brought up the question . as to whether this would throw more traffic on Muse & Reed 's parking lot. Mayor Rollins said there was no question that a street will have to be cut through to Route 7 and suggested that , if the Post Office decides on this lo- .cation, which they have indicated they will , it would be wise to build first, then work out the traffic problem. Mr. Leach said that a commission permit ° application is pending on the Phillips tract and thinks this application -should be returned to the Post Office Department. Mr. Diedrich, Leesburg's Postmaster , said that this site was agreeable to him, however , he said the Post Office Department definitely wants a "Yes" or "No" on the Phillips tract. 275 MINUTES OF NOVEMBER 9, 1966 MEETING. Upon motion of Councilman Fishback, seconded by Councilman Orr , the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the site between Route 7 and West Cornwall Street, originally selected by the Post Office Department for the new Post Office facility in Leesburg, be rejected in view of the fact that a• new and more suit- able location has been recommended to the Council. Upon motion of Mayor Rollins, seconded by Councilman Fishback, the fol- lowing resolution was unanimously adopted : BE IT RESOLVED by the Council of the Town of Leesburg that it is the consensus of the Council that the Leesburg Post Office be constructed • on the property north of Edwards Ferry Road between Harrison Street and Church Street, and that the Post Office Department be requested to approve• the site and secure the necessary options, and BE IT FURTHER RESOLVED, that the Town Council shall be responsible for any surplus area that will not be needed by the Post Office De- partment, and OBE IT FURTHER RESOLVED, that a copy of this resolution be mailed to n the Post Office Department and the Leesburg Planning Commission. 0 Upon motion of Councilman Murray, seconded by Councilman Orr , the fol- lowing resolution was placed on the floor for discussion : BE IT RESOLVED by the Council for the Town of Leesburg, that the • Town Manager be and he is hereby directed to have the following advertisement published in the Loudoun Times-Mirror on the 17th and 24th days of November , 1966 : • PUBLIC NOTICE Notice is hereby given that a Public Hearing will be held by the Council for the Town of Leesburg, Virginia, on December 7, 1966 at 7:30 P.M. in the Council Chambers, 12 West Loudoun Street, Leesburg, Virginia to consider proposed amendments to the Lees- burg Zoning Ordinance.• I Said proposed amendments are to -.add to the Ordinance a new Dis- trict to be designated "R-4 Multi-family Residence District", and to delete, as a permitted conditional use and permitted principal use , Multi-family dwellings from the "R-2", "B-1" and "B-2" Dis- tricts. Copies of said proposed amendments may be viewed in the Town Manager 's Office, 12 West Loudoun Street, Leesburg, Virginia. . At this hearing all persons will be heard as to their views per- tinent to said proposed amendments. • By: KENNETH B. ROLLINS, Mayor Town of Leesburg Mr. Leach, Chairman of the Planning Commission, explained to Council that the purpose of this Public Hearing is to establish an R-4 Zone, in which zone apart- ments will be allowed, and that after this R-4_ zone is established, then the R-4 zones will have to be designated, thus entailing four public hearings al.to- gether, one for each purpose by the Planning Commission and the Council. This will probably take two to three months before the complete change in the Zoling Ordinance would be effective. Council voted at this time to adopt the above resolu- • tion, with Councilman Fishback voting against it. Mayor Rollins asked if a median strip would be established between the side- walk and curb and gutter on North Street. Mr . Ritter said this would be dis- cussed by the Street Committee. See Insert. • 1111 276 MINUTES OF NOVEMBER 9, 1966 MEETING. r'' Upon motion of Councilman Murray, seconded by Councilman Pumphrey, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Highway Department be requested to accept into the Secondary System those streets in Virginia Knolls, Section 2, that are not now in the System. Upon motion of Councilman Pumphrey, seconded by Councilman Murray, the fol- lowing resolution was unanimously adopted : WHEREAS, an agreement has been entered into between the Town of Leesburg and Dulles International Aircraft for the leasing of 4.0 acres of land at Leesburg Municipal Airport , and WHEREAS, a surety bond has been presented to the Town of Leesburg from Dulles International Aircraft in the sum of $9,000.00, in ac- cordance with the terms of the lease , and WHEREAS, said bond bears the signatures of the sureties and their wives, and WHEREAS, the Town Attorney has reviewed and approved said Bond, NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg, that this Bond be accepted and recorded in the minutes. Upon motion of Councilman Fishback, seconded by Councilman Pumphrey, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an appropriation be made in the amount of $621.51 to pay Arl Curry for the balance due him on the Phillips-Nickels Pump House con- struction. Upon motion of Councilman Fishback, seconded by Councilman Pumphrey, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an appropriation be made in the amount of $150.95 to pay Perry Engineer- ing Co. for the balance due for installation of water line facili- ties to the Phillips-Nickels Well. Upon motion of Councilman Pumphrey, seconded by Councilman Lowenbach, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that an appropriation be made in the amount of $880.50 to pay Earthwork, I✓ Inc. .for construction inspection during October on the Taxiway Extension Project. f Upon motion of Councilman Lowenbach, seconded by Councilman Fishback, Council voted unanimously that $14,000.00 be appropriated to pay E. E. Lyons Construction Co. for Estimate No. 3 for the Taxiway Extension construction. Councilman Lowenbach stated that the Airport Commission wanted to be on record saying that it is not going to pay for the Airport Audit, which Audit was submitted to Council members in the last week. Councilman Fishback said it would depend on wild ordered this report, somebody would have to pay for it. Councilman Fishback said he would like to see Council instigate as soon as possible some measure -to alleviate the erosion of land in various sections ,of the Town. Town Manager Ritter said he had already investigated this and' reported that Mr. Forbes has a copy of Fairfax .County 's policy on this matter and that it would be brought before the Planning Commission at the next meeting. Mayor Rollins announced that Council members are to meet with the Board of Supervisors in the Loudoun Bank Board meeting room at 7 :30 tomorrow night to dis- cuss the feasibility of the Town hooking onto the Dulles Interceptor Sewer. There being no further business , the meeting adjourned/�att9:00 flM. Mayor Clerk of the ,ouncil . I KN`;i ALL MEN LI fiESE PRESENTS, t :_.. t A•.' , P• ' rterr,az zo a1 Aircraft (_o;pUl atiu ., a CJPI;tt]'atiu. as Principal , and Fra.'k L. Coles, Jr . , Haze_ S C'•Jl :s, Roy A. S.:av c , Mazy S . Swayze, Thomas F . Latta , 1 . Cord.), Kircheloc and Mary T. :circh;loe, as s,/octles , are bald and fi 'm.ty bound unto the Town of Leesburg, State of Virginia, in the principal sum of EE ':r?OUS•1ND dollars ;$9,000.00) , lawful money of the United States, for the pn,ymcnt of which wc and each of us bind ourselvcss car heirs;, executors, administrators , successors and assigns, jointly by these presents . The condition ci this obligation is such that whereas, th_• said D:..i1es international Aircraft CarFJratioa has agreed faithfully to pt:rform all the covenants , conditions and stipula- . tions and prompt payment of the rent stipulated in that certain ,a-, Lease enCttred int., by and between the Town of Leesburg and said corporation cc October 26 , 1966, a copy of which is recorded in the Minutes of the Town Council meeting of September 14 , 19 66- 'SOW, THEREFORE, if the said principal shall wall and truly perform in all respects in strict accordance Bite tc:, said i _quirements , covur.art' , conditions, stipulations and piempt ray- re-rt: tf the ror1t , then tris ubl i',a tine to be void, otherwi;fl to : main in full tarc• acd effect . • The obligation of this bond shall be further tedtced by an:,� ` at:ount equal to the aroLnt ny which any fixed amount to whic!. tr,ej• Town 61 Le;shurg shall bt cr;rt entitled by reasoa of any c ret/ art 1 -ase which it ext cures with a Contractor or Lessee which • -.ucsca' ttally stands in tha place of Dul.lrs int .r;atiorat Aircraft Cv: •poratinr as Les's.te exceeds the fixed amount which the Tawn of P • • r • • 7 9 T -2- 4 • Leesburg is entitled to receive under its lease with Dulles International Aircraft Corporation. • p , DULLES ,Ih7ERNATIONAL AIRCRAFT CORPORATION By President • l U't L ) • Attest: • Secretary • • SURETIES: • , . • (SEAL) irrank 'C. Cowles, Jr. • • • h • '* ' y4 (SEAL) / :: ze ow es (SEAL) Roy A. Swayze • (SEAL) Uary .B. Swayze • •• (SEAL) Thomas TF. Latta (SEAL) • J. Cordon Kincheloe (SEAL) 'ffary. T. Kincheloe . . • • • Upon motion of Councilman Murray, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that an additional appropriation be made in the amount of $437.28 to pay Yount, Hyde & Co. their invoice in the amount of $1 ,437.28, for auditing the Town records.