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HomeMy Public PortalAbout1966_12_28 291 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, DECEMBER 28, 1966. A regular meeting of the Leesburg Town Council was held in the Council Chambers, 12 W. Loudoun Street , Leesburg, Virginia on December 28, 1966. The meeting was called to order by the Mayor , with Councilman Murray leading the group in prayer. Those present were : Mayor Kenneth B. Rollins, Councilmen C. A. English Cole , C. Maloy Fishback, Maurice R. Lowenbach, Jr. , Walter F. Murray, Robert A. Orr and John W. Pumphrey; also Town Manager James W. Ritter, • Jr. and Town Attorney George M. Martin. The Minutes of the Special Meeting of December 7, 1966 and the Regular Meeting of December 14,• 1966 were approved with general consent. Town Manager Ritter reported that the Air Dredge Co. had finished hauling sludge from the digestor ; there were 64 loads at $77.00 per load, the total price for same being a little under the $5,000.00 appropriated for this project. He reported that - the sales tax check for the month of October, in the a- mount of $1,133.49, had been received today. • Mr. Ritter said he had talked with Johnson and Williams today relative to the deadline of January 1 on the plans to be approved by the Water Control Board 00 and the Health Department. Johnson and Williams discussed this with the Water Lr Control Board and the Health Department last week, explaining that the Health CDepartment had held up these plans, making it necessary to ask for an exten- sion. They have asked for an 8-week extension, which the Assistant to Mr. Paessler feels should be granted. Johnson and Williams are to go to Richmond tomorrow to take the plans on the two interceptors and the letter asking for the extension of time. • Mr. Ritter reported that the easements are looking a little more encouraging than in the past. He talked to Mr. Penn regarding the Saunders easement and they are ready to sign. Mr. Penn said he had not heard from the• Firemen, but • had heard that they had taken action to authorize the signing_of the deed. Mr. Dudley of the W. & 0. D. R. R. feels confident that they will go along with our plans on the south side of the track, which will eliminate our going through • the properties in Monroe Manor . The revised plan on this has to go to •the • Highway Department in Richmond for approval. Mr. Hirst is out of Town; -but he should return soon. The easement on his property has to be rewritten to:give him permission to erect a frame building with a dirt floor over the easement. The easement on Dry Mill Road belonging to Mr. Warfield will probably be signed soon; by rearranging a guy on a pole and shifting the sewer line within the present easement, Mr. Warfield said he would go along with this.- Mr. Ritter explained that a form letter to VEPCO re the Christmas lighting will have to be adopted, whereby the Town assumes all responsibility and to pay for the current used. He suggested that we adopt the sample letter sent by VEPCO as we have done each year prior to this. He also explained that this is being done after the lights are already in place , rather than- before, because the Kiwanis Club was in charge of this project and the Chairman appointed by that Club did not contact him earlier , although he was told to do so. A letter from the Chairman states that the Kiwanis Club will guarantee payment of the power bill and also carries liability insurance to cover this project. Mr. Ritter also announced that there will be an opening in the Police De- partment, effective January 7, 1967, when Albert Keyes will be resigning. Mayor Rollins read the card from the Dailey family acknowledging the flowers sent by the Mayor and the Council. He also read a letter from Mr. Nelson Craun, Chairman of the Northern Virginia Soil and Conservation District, regarding a Public Hearing to be held in the County Office Building on January 3, 1967 at 1 :00 P.M. concerning water resources of Loudoun County. Mr. Ritter and Mr. Forbes will attend this meeting. • Air. Cole asked how close the Air Dredge Co. came to emptying out the digestor. Mr. Ritter said it was just about emptied, that there was a little hard crust left in the bottom of it. 292 MINUTES OF DECEMBER 28, 1966 MEETING. Councilman Fishback expressed his dissatisfaction with an 8-week extension on the plans for the sewer plant; saying that this period of time would make the bids too late in going out for advertisement to get a decent bid on this project, he would like to see the bids out in February and he thinks pressure should be put on Johnson and Williams to get this out earlier. Mr. Ritter ex- plained thatthe believed Johnson and Williams were asking for the .8-week exten- sion in order2insure enough time in case anything should happen, he believes that Johnson and Williams expect to have this work done in less time than, that. Mayor Rollins asked if the appraisal on the Kincaid land had been received. Mr. Ritter said it was supposed to be here last week. Town Attorney Martin said the letter had been drawn up making the offer and is ready to go out as soon as the appraisal is received. Councilman Lowenbach suggested that a resolution regarding the death of Mr. Dailey be adopted to send to his family. Mr. Ritter was instructed by the Mayor. to draw up such a resolution. Councilman Pumphrey asked if a time had been set to pick up Christmas trees. Mr. Ritter said this will be done. Discussion was had regarding the Leesburg Airport at this time, but no ac- tion was taken regarding the matter. Upon motion of Councilman Cole, seconded by Councilman Orr , the following resolution was adopted by a vote of 6 to 1 , with Councilman Lowenbach casting the dissenting vote : BE IT RESOLVED by the Town Council of the Town of Leesburg,, that the following appropriations be made : $ 109.50 - Kemp 's Plumbing - Piping at Phillips-Nickels Well (Capital Outlay - Utility Fund) r 1,385.00 - Chain link fence to enclose Phillips-Nickels Well (Capital Outlay - Utility Fund) f 150.00 - Corner of land needed from Mrs. Edna Mentzer at corner of Edwards Ferry Road and Woodberry Road (General Fund) ,J 344.00 - Yount, Hyde & Co. - Airport Audit for period Oct . 1 , 1964 to June 30, 1966 (Airport Fund) 1 ,543.24 - Earthwork, Inc. - Engineering Services on Taxi- way Extension (Airport Fund) 235.00 - John A. Wallace Appraisal fees for : Kincaid Land $150.001 (Utility Fund) American Oil Co. 35.0a Potters Field 50.00r., (General Fund) $235.00 100.00 -'Utility Fund - Street Repairs - Supplemental Ap- propriation 'i Upon motion of Councilman Fishback, seconded by Councilman Lowenbach, the following resolution was unanimously adopted: WHEREAS , the Town of Leesburg has been notified by Johnson and• Wil- liams that a water supply of 60 g.p.m. mill be needed at the new Sew- • age Treatment Plant on the Kincaid land , and WHEREAS, a study has been made by the Utility Committee as to the most feasible method of supplying this amount of water to the Treatment Pl an_t, N0W, THEREFORE, BE IT RESOLVED, that Johnson and Williams be notified that the Town of Leesburg will extend the Town water main on Route 7 to the site of the new Treatment Plant at the proper time. 29:3 MINUTES OF DECEMBER 28, 1966 MEETING. . Upon motion of Councilman Murray, seconded by Councilman Pumphrey, Council voted unanimously that the letter which VEPCO requests be originated, and that another letter be originated to the President of the Kiwanis Club requesting in future years their letter of request to the Town Council for permission to erect Christmas lights be originated at least two weeks prior to the erection thereof , and further that the Town Manager be authorized to sign the following letter : Virginia Electric and Power Company Box 590 Leesburg, Virginia Gentlemen:, Application has been made to you by the Town Manager of this Town for the privilege of attaching to a number of your poles along King and Market Streets, certain wires and other fixtures.necessary to provide decorative lighting for the Christmas holiday period. In consideration for your agreement to permit said attachments, the Town of Leesburg hereby assumes all responsibility for such in- 00 stallation and agrees to save Virginia Electric and Power Company harmless from any loss, cost, injury or damage to persons or prop- Q erty resulting out of or arising froth the installation, operation, use, non-use or removal of such installations. . 0 • The Town of Leesburg agrees to pay Virginia Electric and Power Company, prior to connection for the service , a Temporary. Service charge which shall be the estimated net cost (including all over- head costs) of installing and removing the service facilities fur- nished by Virginia Electric and Power Company both on and off the customer 's premises. The Town of Leesburg further agrees to assume responsibility for the payment to you for all electric energy used through said installations, with the understanding that billing will be made under the existing municipal contract between said Town and Vir- ginia Electric and Power Company. This guarantee was authorized by the Council of the Town of Leesburg at a meeting held on the 28th day of December , 1966, at which meeting a majority of the members of said Council voted in favor of the resolution authorizing and directing the execution of this guarantee. Very truly yours, TOI'Ti Or LEESBURG ( (SEAL) ) By Attest : Mayor Rollins asked that Mr. Ritter contact the Presidents and Chairmen of civic and business organizations to set up a meeting, at which time a schedule would be worked out to determine what organization will be responsible for the Christmas lighting for specific years, and that the proper procedure to be fol- lowed be explained to these individuals, so that there will be no confusion when the time comes to erect Christmas lights each year. Mr. Cole asked that the sponsoring organization be required to furnish a certificate of responsi- bility. Mayor Rollins appointed Mr. Paul McDonald to the Board of Architectural Review as the member from the Planning Commission, Mr. McDonald to take the place of General Elliott Vandevanter , whose term on the Planning Commission expires on December 31 , 1966. 294 MINUTES OF DECEMBER 28, 1966 MEETING. • -It was suggested by Councilman Cole that a secret ballot be taken on ap- pointments to the Planning Commission, these appointments to be made to succeed General Elliott Vandevanter and Mr. Albert W. Dent , whose appointments expire on December 31 , 1966. Nominations were as follows : Mr. Edwin K. Cross, nominated by Councilman Fishback. Mr. Lynnwood L. Lay, nominated by Councilman Pumphrey. Mr. Albert W. Dent , nominated by Councilman Lowenbach. A secret ballot elected Mr. Edwin K. Cross and Mr. Lynnwood L. Lay to the Planning Commission, their terms to begin January 1 , 1967 and end December 31, 1970. Councilman Cole said that he understood several merchants were complain- ing about the snow left on the sidewalks in the downtown section and stated that he believed the Town forces should either clean these front sidewalks or furnish salt. This matter was discussed, but it was the general consensus of the members that each merchant should clean off his own sidewalk. Mayor Rollins asked Mr. Ritter to contact the members of the Airport Com- mission and other parties involved in the Airport matter and ask that they meet with the Council as a committee as a whole to discuss the situation at the Leesburg Airport , said meeting to be held on Tuesday, January 3, 1967 at 7:30 P.M. • There being no further business, the meeting adjourned at 8 :50 P.M. Mayor • /. c- G5. A Clerk of 'ne Council • • 1 • 1 0 Your comforting expression or sympathy will always he rememherecl { with Jeep gratitude. i' 3 i(lijil/�G/ I 1J�o/`j � r • 0 I / , �' �,(/ aael _-e-0- ^;- _ is 421 V Gy G cc, 42v