HomeMy Public PortalAbout1968_06_26 217'
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 26 , 1968. ' .
A regular .meeting of the Leesburg Town Council was held in the r
Council Chambers , 12 W. Loudoun Street , Leesburg , Virginia on June 26 ,
1968, at 7 : 30 P.M. The meeting was called to order by the Mayor , with
prayer being offered by Councilman Howard . Those present were: Mayor
Kenneth B. Rollins , Councilmen C . Maloy Fishback , G. Dewey Hill , Frederick
R . Howard, Walter F . Murray , Robert A. Orr and John W. Pumphrey ; also k
Town Manager James W. Ritter , Jr . and Town Attorney George M. Martin.
The Minutes of a Special Meeting held on June 10, 1968 , the regular!
meeting of June 12 , 1968 and a Special Meeting held on June 18 , 1968 were
. approved as written .
Town Manager James W. Ritter reported the following:
( 1) He talked to Mr. Dew today regarding the Town Office plans and
Mr . Dew says he is "wrapping them up" and we should get them within the
next couple of days . This will be the entire package , plans , specifica-
tions , etc . After Council has reviewed them, we should be able to adver-
tise for bids .
CI (2) The contractors have met all of the insurance requirements on
C4 the sewer projects , all contracts have been signed and both contractors
Cit are working on the job. Limbach started about 10 days ago on Project
ty' S-II digging test holes every 100 feet , and they have found rock at
V every test hole so far. They estimate about 1740 cubic yards of rock
V in a distance of approximately 2700 feet from the Sewer Plant up to the
W. & O. D . Johnson and Williams had estimated 7 ,000 cubic yards on the
entire length from the old. to the new plant . Limbach is also blasting
and clearing in some areas and they expect to start trenching of pipe
in the next few days . The Alberts easement calls for firewood to be
cut in• 2-foot lengths and the contractor wants $ 100 .00 a cord to do this ,
so this is something that will have to be handled separately at a later
date . This exhorbitant price is due to the high price of labor . He
has also received about 1700 feet of pipe which will be used on the
project , in addition to other materials.
English Construction Company has started on Project S-I and is clear-
the approach road into the Plant . They are getting ready to start
tomorro*hon theca-inch water line below the Ford Garage .
(3) Regarding the Youth Canteen , the Committee met with the owner
and it has been found that there is another group of people that want to
use this place as a restaurant . This man has gotten his license , which
is perfectly legal .
(4) On Item 2 on the Agenda , he explained the purpose_ of the pro-
posed resolution . There has been a good deal of commercial development
in the area between Loudoun Street and the corporate limits , and there is
presently construction in front of Tri-County Electric . Also, McDonald ' s
expect to be ready to start construction next to Ector Chevrolet very
soon . He said we have been fortunate in that others have complied with
the State and Town requirements and have put in storm drainage , curb and
gutter and sidewalks . The purpose of this resolution is to give the
Town something in writing for requirements of future developers , both
in this area , as well as the area on Route 15 from the old corporate
limits to the present ones , which area is zoned "commercial ." He ex-
hibited a sketch which shows what they would like to do , which would ,
in the end , provide storm drainage , curb and gutter , sidewalk and an
additional traffic lane . He said the only difference between this
Standard and the Subdivision Standard is that they are asking for a com- !
patted base of 8 inches , whereas , in the subdivisions , they ask for only
5 inches. It is felt that the extra 3-inch depth is needed on these two •
primary streets .
( 5) On Item 4, the purpose of this Agreement with VEPCO is to show
the number of kilowatts that we will need for our lighting, heating ,
motors , etc . at the new plant , with a total annual usage of 1 , 340 ,000
killowatts .
(6) On Item 12 , this is merely a . reinvestment which we will not
need for another five months and is the same thing we have been doing
for the last couple of months.
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` MINUTES OF JUNE 26 , 1968 MEETING.
( 7 ) Re Item 2 on the Addition to the Agenda , bids were sent out on
the sidewalk, curb and gutter and entrances on the west side of King
Street between Royal and Loudoun and only one bid was received , that
being Carroll Construction• Company . He said the bidders had the bids
for two weeks and apparently the contractors are busy and don ' t want
the work. Carroll Construction Company' s bid was $2 ,715. 30 . This. will
- match up with the curb and gutter on this side of Loudoun and on the
other side of Royal , so that we will gain a little width in the street .
Mayor Rollins said that , if the plans on the Town Office come over ,
he will call a special meeting to go over the final plans with Mr. Dew.
Councilman Hill said he had occasion to talk with Mr . Rhoads at th
Highway Department and he is doing some checking on the use of limeston
in resurfacing streets. He said it appears that if you are in limestone
country , you can use limestone , and if you are in trap rock country ,
you can use trap rock. However , he said his interest is in having our
Standards uniform , that if we are going to vary from State Standards , we
change our specifications. •
Councilman Fishback asked if this restaurant on Royal Street will
sell beer . Mr . Ritter said he understood he had applied for a license
to do so , however , Councilman Murray said a beer license will not be
issued until he has established and run this place as a restaurant first .
Mr . : Fishback also asked if Carroll Construction Company was going --
to bring this gutter up to grade . Mr . Bozel said the Town. will have to
fill in the blacktop , about 8 inches wide .
Councilman Pumphrey asked if this widening of Route 15 is going to
leave room to get by the Frye ' s stoop. Mr . Ritter said this will only
narrow the sidewalk about 1 foot .
On motion of Councilman Murray, seconded by Councilman Pumphrey, and
there being no objection to considering this tonight , the following reso-
lution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the firm of Yount , Hyde & Co. be employed as Auditors
for the 1967-1968 fiscal records .
On motion of Councilman Fishback, seconded by Councilman Hill , the
following resolution was placed on the floor for discussion .
•
/WHEREAS , the area along Route 7 , between the Loudoun Street in-
tersection and the East Corporate Limits , is being developed by
business and commercial establishments , and •
WHEREAS , it is the desire of the Town Council that a policy be
adopted in order to provide uniform construction along the Town
right-of-way ,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg , that the attached Standards be adopted for all fu-
ture construction and/or reconstruction in front of the indi-
vidual properties along Route 7 , between the Loudoun Street in-
tersection and the East Corporate Limits , and also along that
section of Route 15 South which is zoned "Busines ," between the
old Corporate Limits and the present Corporate Limits , and
BE IT FURTHER RESOLVED , that the cost of performing said im-
provements along the right-of-way shall be done at the- expense
of the property owner or developer , as the case• may be , and
BE IT FURTHER RESOLVED , that said improvements shall be in ac-
cordance with Town of Leesburg Standards , and shall consist of ,
but shall not be limited to, the following:
(a) Construction of curb, gutter , sidewalk and concrete entrances .
(b ) Pavement widening between the existing pavement and the new
ggutter .
(c) Storm drains and catch basins where necessary and as deter-
mined by the Town of Leesburg .
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21 9.
MINUTES OF JUNE 26 , 1968 MEETING.
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This matter was discussed at length , especially as would pertain to a
future median strip, and Mr . Ritter explained that we are asking the
property owners to set back in accordance with the 1985 plan of the
Highway Department . The resolution was unanimously adopted .
On motion of Councilman Pumphrey , seconded by Councilman Fishback,
the following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
the Mayor be authorized to sign the Virginia Electric and Power
Company "Application and Agreement for Underground Service" for
the new Sewage Treatment Plant .
On motion of Councilman Orr , seconded by Councilman Howard , the
following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
the following appropriations be made:
(a) $ 1 ,200 - Walter Phillips - Survey work and drawing in con-
nection with locating proposed Catoctin Circle , be-
Cq tween Rt . 7 and Edwards Ferry Road . General Fund-
N Engineering.
C1/41 •
(b) 100 - Police Radio Maintenance . Supplemental Appropriation .
(c).• 300 - Police Car Maintenance . Supplemental Appropriation .
( d) 500 - Equipment Maintenance . •
On motion of Councilman Howard , seconded by Councilman Orr , the fol-
lowing resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
the Town Treasurer be credited with $803 . 94 for Delinquent Per-
sonal Property Taxes over 5 years old.
•
On motion of Councilman Orr , seconded by Councilman Howard , the fol-
lowing , resolution was unanimously adopted:
BE IT .RESOLVED by the Town Council of the Town of Leesburg , that
an additional position of Sergeant be created in the Police De-
partment , making a total of two.
On motion of Councilman Fishback, seconded by Councilman Hill , the
folloOing resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
the present "Garbage Contract" with Jesse Randolph•, which expires
June 30, 1968 , be extended for one year , under the same provi-
sions and at the same cost .
On motion of Councilman Pumphrey, seconded by Councilman Orr , the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
the Town Manager be authorized to ask for bids on a 1968 Model
Flat Bed Truck, as provided for in the 1968-1969 Budget .
On motion of Councilman Fishback, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
the Town Manager be authorized to record the Deed of Dedication on
a 10-foot strip of land from Wellington Goddin , on the east side
of Fort Evans Road and on the south side of Rt . 7 .
On motion of Councilman Murray , seconded by Councilman Pumphrey , the
following resolution was unanimously carried :
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
the $140,000.00 that will become: due on June 30, be reinvested
in Treasury Bills or Certificates of Deposit for a period of
150 days .
220-
MINUTES OF JUNE 26 , 1968 MEETING.
On motion of Councilman Murray , seconded by Councilman Pumphrey,
the following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg , that '
$2, 192 .00 be appropriated from the Airport Fund for fiscal year
1968-69 to pay interest due July 1 , 1968 on Airport Bonds.
On motion of Councilman Fishback, seconded by Councilman Howard ,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg , that
Carroll Construction Company be awarded the job on building curb
and gutter , sidewalk and entrances on the west side of King
Street , between Loudoun Street and Royal Street , at their low
bid of $2 , 715. 30 .
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing money was unanimously appropriated from the 1968-1969 Budget : .
$ 3 ,000 .00,- Council '
1 ,000 .00_ - Mayor
2 ,000.00r - Town Attorney
12 ,000.00. - Town Manager
6 ,200.00 - Treasurer
5;000.00 - Clerk
1 ,000.00 - Extra Help •
1 ,200 .00 - Engineer
42O0.00 - Janitor
$32 ,600.00 - Total Personal Services - Administration
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing money was unanimously appropriated from the 1968-1969 Budget :
$ 8 , 500.00 - Insurance
7 ,000.00 - Social Security
2 ,700 .00 - Retirement
1 ,830.00 - Audit
1 , 100 .00 - Advertising & Printing
1 , 100.00 - Telephone
2 ,000.00 - Stationery & Office Supplies
400.00 - Auto Tags
164.00 - Municipal League Dues
100.00 - Miscellaneous Travel Expense
200.00 - Miscellaneous
900.00 - Electricity & Fuel Oil
1 ,200.00 - Repairs & Supplies
150.00 - Christmas Bonus
$27 , 344 .00 - Total Other Services & Supplies
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing money was unanimously appropriated from the 1968-1969 Budget:
$ 7 ,700.00 - Director & Assistant to the Town Manager
300 .00 - Advertising & Printing
150.00 - Other Services & Supplies
25.00 - Board of Architectural Review
$ 8 , 175.00 - Total Planning & Zoning
re-;
On motion of Mayor Rollins , seconded by Councilman Howard, &the fol
lowing money was unanimously appropriated from the 1968-1969 Buerget:
$ 800.00 - Police Judge
600.00 - Issuing Justice
1 , 500 .00 - Maintenance of Prisoners
$ 2 ,900.00 - Total Administration of Justice
221
MINUTES OF JUNE 26 , 1968 MEETING. -
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing. money was unanimously appropriated from the 1968-1969 Budget :
$ 49 , 300.00 - Personal Services •
3 ,000.00 - Police Car Maintenance
300.00 - Radio Maintenance
350.00 - Ammunition
3,000.00 - Uniforms
100.00 - Training School •
500 .00 - Miscellaneous
1 ,900.00 - Police Car
2 , 340.00 - Police Clerk
100.00 - Travel
$60 , 890 .00 - Total Police Department •
On motion of Mayor Rollins , seconded by Councilman- Howard , the fol-
lowing money was unanimously appropriated from the 1968-1969 Budget :
$ 4,925.00 - Town 's Operating Payment
C4 450.00 - Fire Marshal •
C4
C.2 $ 5 , 375.00 - Total Fire Department
Cb
On motion of Mayor Rollins , seconded by Councilman Pumphrey , the fol-
lowing resolution was placed on the floor for discussion :
BE IT RESOLVED by the Town Council of the Town of- Leesburg , that
the Town Manager is hereby authorized to increase- or decrease
the salary, as set by the Town Council ,- for each employee in
the Street Department and Utility Department by an amount equal
to ten (10) per cent of salary as approved by the- Council for
fiscal year 1968- 1969 .
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This matter was discussed at length and it was explained by Mayor Rollins
U
that this would give the Town Manager a little leeway in keeping a well
qualified man or in hiring one in order to get the right person for a
particular job in either of these Departments . It was also brought out
that it might be a good idea to establish different categories among
these employees in order to give them some incentive to work up to bet-
ter jobs. A roll call vote unanimously approved this resolution .
On motion of Mayor Rollins , seconded by Councilman Orr , the following
money was unanimously appropriated from the 1968-1969 Budget ! Mr. Fish-
• back raised the question as to where this extra money would come from,
and it was explained by Mayor Rollins that this could come from unap-
propriated surplus or other unappropriated sums within the Budget .
$44, 100 .00 - Personal Services
12 ,000 .00 - Materials
5 ,000.00 - Equipment Maintenance
4 ,200.00 - Snow Removal '
4,600.00 - Sidewalk Maintenance
7 ,000.00 - Street Lighting
250.00 - Parking Meter Maintenance
1 ,000.00 - Traffic Light Maintenance
$78, 150 .00 - Total Streets , Sidewalks & Sanitation
On motion of Mayor Rollins, seconded by Councilman Murray , the fol-
lowing money was unanimously appropriated from the 1968-1969 Budget :
:r ;
"$24 , 542 .40 - Total Refuse Disposal
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing money was unanimously appropriated from the 1968=1969 Budget :
$ 4,728.60 - Annual Payment - Newkirk Prop.
16 ,625.00 - Interest on $475,000 Bond
$21 ,353.60 - Total Debt Service - General Fund
222
MINUTES OF JUNE 26, 1968 MEETING.
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing money was unanimously appropriated from the 1968-1969 Budget :
$ 1 ,000.00 - Total Contingency Fund - General Fund
On motion of Mayor Rollins , seconded by Councilman Orr , the follow-
ing money was unanimously appropriated from the 1968-1969 Budget:
$26•, 500E00 - Personal Services
12 ,000 .00 - Materials
700.00 - Vehicle Maintenance
2 , 300.00 - Electricity
600.00 - Purification Supplies
400.00 - Fuel
300.00 - Telephone
2 ,000 .00 - Equipment Repairs
800 .00 - Payment to Paxton Home '
600.00 - Rental on diZerega Spring
12 ,000 .00 - Transfer to General Fund
$58,200.00 - Total Water & Sewer Department
On motion of Mayor Rollins , seconded by Councilman Pumphrey , the fol
lowing money was unanimously appropriated from the 1968-1969 Budget:
$ 1 ,816 .00 - Myers Bond
15,000 .00 - $300 ,000 Bond-Principal
7 ,875.00 - $300 ,000 Bond-Interest
7 ,000.00 - $160 ,000 Bond-Principal
2 ,632. 50 - $160,000 Bond-Interest
45,000.00 - $900 ,000 Bond-Principal
29 ,925.00 - $900 ,000 Bond-Interest
$109 ,248. 50 - Total Debt Service - Utility Fund
On motion of Mayor Rollins , seconded by Councilman Orr , the follow
ing money was unanimously appropriated from the 1968-1969 Budget:
$1 ,000.00 - Contingency Fund - Utility Fund
Town Attorney Martin said that there would be costs to be paid in the
Potters Field case . Mayor Rollins said these would be paid from the Con-
tingency Fund.
There being no further business , the meeting adjourned at 9:05 P.M.
Mayor .
Clerk of t Council
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