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HomeMy Public PortalAbout1969_04_30 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, APRIL 30, 1969. A regular meeting of the Leesburg Town Council was held in the - Council Chambers at 10 W. Loudoun Street, Leesburg ; Virginia, on April 30, 1969 at. 7 :30 P.M. The meeting was called to order with a special prayer by Mayor Rollins . Those present were Mayor Kenneth B . Rollins , Councilmen G. Dewey Hill, Frederick R. Howard, Walter F. Murray, Robert A. Orr and John W. Pumphrey ; also Town Manager James W. Ritter, .Jr. and Town Attorney George M. Martin. On motion of Councilman Pumphrey, seconded by Councilman Hill, the following Resolution was unanimously adopted: WHEREAS , the Council notes with the deepest sadness the death of C . Maloy Fishback , member of the Leesburg Town Council, on April 22 , 1969; and • WHEREAS, C . Maloy Fishback occupied the office of .Councilman with great distinction and ability, and at all times brought to this most important position dignity and integrity which was recognized by all ; and WHEREAS, C. Maloy Fishback keenly participated in the affairs of the Town of Leesburg , taking his position on the issues fear- lessly and candidly when in favor, or in opposition; and .\ WHEREAS , the death of C. Maloy Fishback has deprived this Town of a public officer of high character, courage and ability ; NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of Leesburg, that this Council declares its sorrow at this tragic and sad moment, and extends its sympathy to the widow and family of C . Maloy Fishback ; and • BE IT FURTHER RESOLVED by the Council for the Town •of Leesburg, that this resolution of respect be spread upon the minutes of this meeting, and that a copy thereof be sent to the widow of Mr. Fishback, and a copy be forwarded to the Loudoun Times- Mirror and WAGE . On motion of Councilman Pumphrey, seconded by Councilman Orr, the following Resolution was unanimously adopted : WHEREAS, Almighty God, in his infinite wisdom, has removed from our midst , Joseph L. Oliver, who died at his home in Lees- burg , Virginia , on April 4 , 1969; and WHEREAS, Mr. Oliver served the Town of Leesburg as Councilman from 1939 through 1951 ;: add • WHEREAS, Mr. Oliver was a respected citizen and active civic leader ; • NOW, THEREFORE; BE IT RESOLVED by the Council for the Town of Leesburg , that the Mayor and members of Council do hereby ex- tend to Mr. Oliver 's family their deepest sympathy in this their hour of sorrow, and - BE IT FURTHER RESOLVED by the Council for the Town of Leesburg, that this resolution of respect be spread upon the minutes of this meeting, and that a copy thereof be sent to Mr. Oliver 's widow, and that a copy be forwarded to the Loudoun Times-Mirror and WAGE . • • On motion of Councilman Murray, seconded by Councilman Orr, the following Resolution was unanimously adopted: • • WHEREAS, Almighty God, in his infinite wisdom, has removed from our midst, Paul Snyder, -who died in Leesburg , Virginia , on April 24, 1969; and 23 MINUTES OF APRIL 30, 1969 MEETING. WHEREAS, Mr. Snyder served the Town of Leesburg as a member of the Leesburg Planning Commission from August 1961 through August 1963 , and as its Chairman from January 1, 1963 ; and WHEREAS, Mr. Snyder was a respected citizen and active civic leader ; NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of Leesburg , that the Mayor and members of Council do hereby ex- tend to Mr. Snyder 's widow their deepest sympathy in this her hour of sorrow; and BE IT FURTHER RESOLVED by the Council for the Town of Leesburg , that this resolution of respect be spread upon the minutes of this meeting, and that a copy thereof be sent to Mr. Snyder ' s widow, and that a copy be forwarded to the Loudoun Times-Mir- ror and WAGE. The Minutes of the meeting of April 9, 1969 were approved as written. Mr. Floyd Gooden appeared before Council, stating that he had asked O . Mr. Arl Curry to build'him a building suitable for a welding shop on ,e, property which Mr. Curry owns on the east end of Leesburg, which prop- erty abuts the rear of the Highway Department land. He said he made Q arrangements for a loan and received approval, however, when Mr. Curry applied for a zoning permit for this building from the Town, he was turned down for lack of sewage facilities to this property. Since that time., he understands Mr. Curry has paid the sewer tap fee and has ap- plied for the sewer line to be run to his property. Mr. Gooden asked that Council allow Mr . Curry to build this building while the sewer situation is being worked out in order that he might get started in business . . Mr. Ritter explained that this is under study by the Utility Committee , but involves going across Route 7 and west on Route 7 a good . way in front of the Cities Service Station, therefore , it involves more than just a tap fee . There are. other places on Mr. Curry ' s land that would be served by this sewer line , McCann 's. Plumbing Shop, Mr. Curry 's shop and another small manufacturer. Mr. Curry was turned down on this because the Sewer Ordinance says that wherever-people congregate a sewer or some other means of disposal must be available . There are already three businesses back there and Mr. Curry could continue to build other buildings back there with no master plan, so it was felt that a sewer line should be furnished.. It was felt by the Committee that this could be a health menace. Both Councilmen Hill and Pumphrey, members of the Utility Committee , said this matter has been discussed and they are trying to work out the most advantageous way of putting this sewer line in, therefore , they will need to know Mr. Curry ' s plans for future de- velopment in this area . Mr. Ritter said he and Mr. Bozel have been studying this situation and trying to work out a way to accomplish this . Further discussion continued on this matter, with Mr. Gheen of First & Merchants Bank stating that a commitment has been made to Mr. Gooden and that the Bank feels it is an enterprise that would be successful and one that is needed in Leesburg . He said he believed;it a hardship to keep Mr . Gooden from going ahead with his business , when others are already operating from this location and Mr. Gooden would add only him- self at present . Mr. Forbes said that this area is zoned B-2 , but -that Mr. Gooden can appear before the Board of Zoning Appeals and they can authorize a welding shop in this district . Mayor Rollins asked about the possibility of putting in a septic tank temporarily , but Mr. Gooden said he believed Mr. Curry intends to put in the sewer line. Mr. Ritter explained that this involves more than just putting a sewer line straight in from the service station and will have to be studied further. He . said it is hoped that he and Mr. Bozel will have something further to present to the Utility Committee at its next meeting. Mayor Rollins , therefore, referred this matter to the Utility Committee for report and recommendation back to the Council at the next meeting on May 14th. Town Manager Ritter explained several appropriations on the Agenda , as well as stating that Mr. Williams of Johnson and Williams will attend the next meeting to explain the proposed location of the Filtration Plant on the Potomac River project . 24 MINUTES OF APRIL 30, 1969 MEETING . He said that the extra money proposed for the Garbage and Trash contract would allow Mr . Randolph to hire another man, and also ex- plained that the costs of picking up trash and garbage have also in- creased. He stated that Mrs. Margaret Buchanan has been hired as Police Clerk to replace Mrs . Collins , who has resigned, effective April 30. The request for the waiver of business license fee for the Little League Carnival is a repeat of last year, the money goes back to the Little League . He said he had talked with the State Treasurer ' s Office last Fri- day on the proposed Bond sale . The market had improved a little during the previous week. He suggested that we put the bonds up for sale , even though we do not have to sell them, since it does not look like the mar- ket is going to be any better. The Treasurer 's Office suggested the first week in June as the earliest they could set it. Bonds are selling for a little over 5 per cent now. If we sell them, it takes about 30 days to get our money, and we will need money in June to pay our contractors on the sewer project , which means we will have to go to the Bank to borrow money. Mr. Gheen says we will have no trouble doing this , we can do this for two years , in anticipation of the sale of the bonds . Mr. Ritter said he thinks we should do this within the next week or two: The box culvert at Saffer 's Mill was completed today, with just a couple of places to be finished up: He said he would like an appropria- tion for this project tonight and would hold back 10 per cent until everything is completed. The -contract is in the amount of $8 , 990. There is $6 ,949.00 left in the Public Improvement Fund, which can apply to this , with the balance to come out of the General Fund. Work was resumed on the Town Office Building today. • Mr. Winfred Fishback has been hired as a carpenter and one of the Town men will help him. This building will cost more than we had at first anticipated. $10 ,425 has already been spent, the majority of this being for air conditioning and heat . $5 ,873 has been spent on the Council Chambers , with a bill for the electrical work yet to come , the work not yet hav- ing been finished. The new building could cost perhaps another $ 10,000 , which would make a total of $24,000 . He said there are still a lot of unknowns and a good many bills on this building, however, he assumes Council wishes to go ahead on this basis . There is only $4, 702 left out of the original $21,000 appropriated. • A zoning permit has been issued for the new Post Office and con- struction has begun. There is other new construction on Catoctin Circle also. The Covered Wagon Restaurant next to the Sewer Plant , the Peo- ples Bank Branch and two other buildings between the Book Shop and the Bakery . • Mayor Rollins said he had discussed with Council members what should be done about the vacancy on the Council created by the death of Council- man C . Maloy Fishback, and it has been decided that this seat shall re- main vacant until after the election in June . • Councilman Howard asked about the painting of- yellow lines on the streets , which have faded. Mr. Ritter said this is going to be done . Mr. Moody reported on progress on the sewer projects as follows : On S-I , more concrete has been poured. They are working on the concrete wall on the southeast side of the Control Building and it wil probably take a week or so before they are ready to pour this wall. They are also working on the walls for the primary recirculating pump- ing station. They are also putting in two underground lines .. The con- • tractor has about 18 people working at this time . Mr. Moody said he is a little concerned about the completion date on the plant . One year is set up in the contract and that year will soon be up - June 24th. He told us it would take about 15 months to build the plant and, at that time , there seemed to be no serious objection by either the Town or the 251 MINUTES OF APRIL 30, 1969 MEETING. engineer. This would make the completion date about the 24th:,of Sep- tember and this is what he is shooting for. Mr. Moody said he has asked Johnson and Williams to write a letter to the contractor, ask- ing that he give us some firm completion date for the plant and what he intends to do about getting enough personnel to complete it . • On S-II , the infiltration has been cut down a little bit more, but the contractor has pulled his personnel off of this contract to concent_; trate on S-IV . It is hoped that these infiltration tests can be com- pleted in the next couple of weeks . If not , we will get the engineer and the contractor together to come up with some definite understanding. On S-III , they had a little difficulty in getting across Dry Mill Road. We did not know where the water line was in the road, so it took longer than had been anticipated. A lot of the work had to be done by hand in order not to break the line . The road was open by 7 :00 P.M. yesterday. They should be out of there by the first of next week; then they have to go back and pick up the Route 15 crossing and Catoctin Circle . They will then be ready for final tests on this line . On S-IV , all the major pipe lines have been laid . The 10-inch p connection into the old sewer plant has been made and all the inverts are in. The only thing left to be done is change the 10-inch line where it would interfere with the "Covered Wagon Restaurant" construc- tion . They are waiting on delivery of pipe for this now. an • Mayor Rollins asked about the inspection on S-II . Mr. Moody said they have not actually run the tests yet, but there is too much infil- tration right now. Each joint should be water-tight from the outside. The contractor is quite concerned about the amount of infiltration. Councilman Howard asked if the caulking is permanent and Mr. Moody said it is . - On motion of Councilman Howard, seconded by Councilman Murray, the following resolution was adopted, with Mayor Rollins voting against the appropriation to the Tomas Balch Library: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following appropriations be made : $ 1,000.00 - Contribution to Thomas Balch Library. 9,822 .60 - English Construction Co. - Payment No . 6 ,. Project S-III (1967 Bond Issue. ) 25 ,445 . 92 - Limbach Co. - Payment #7 , Project S-II (1967 Bond Issue . ) 10,000 .00 - Johnson and Williams - Engineering design on Potomac River Water Line . Utility Fund, to be reimbursed from proposed $600 ,000 Bond Issue . 6 .00 - DeLashmutt Associates - 12 prints showing Town- owned land. Airport Fund. 1,000.00 - Supplemental Appropriation for Police Car Mainte- • nance . On motion of Councilman Pumphrey , seconded by Councilman Howard, the following resolution was unanimously adopted : , BE IT RESOLVED by the Town Council of the Town of Leesburg, that the present contract with Jesse Randolph, which termi- nates June 30, 1969, for refuse collection and disposal, be extended for one (1) year, at an increase of $75 .00 per week, making the annual cost $28 ,442.40 . MINUTES OF APRIL 30 , 1969 MEETING. On motion of Councilman Orr, seconded by Councilman Pumphrey, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following appropriations be made : $ 8,702 .64 - English Construction Co. - Project S-III , Est . #7 . 1967 Bond Issue. 28, 194 .66 - English Construction Co. - Project S-I , Est . #7 . 1967 Bond Issue . 1,302 .42 - Johnson and Williams - Engineering on S-I , S-II and S-III . 1967 Bond Issue . - 1,718 .08 - Johnson and Williams - Preparation of Plans and Specifications for Contract S-V, in the vicinity of Rt . 15 By-Pass . 1967 Bond Issue. 21. 90 - Johnson and Williams - Printing during month of March at A & E Blueprinters . 1967 Bond Issue. Mr. Ritter explained that the plans on Contract S-V are completed, but we are waiting on the By-Pass plans to see exactly where the bridge is going to be . Johnson and Williams ' plans cannot be approved until we get this plan. Mayor Rollins asked if this line will carry all the sewage from Leesburg Estates and eventually connect to Wate Drive, etc . Mr. Ritter said yes, and that Leesburg Country Club had paid over $11,000.00 in tap fees the other day. Mayor Rollins also asked about the situation whereby the Town pays for the increased size of the line . Mr . Ritter said he has been talking with Johnson and Williams about this and they have done a good deal of work on it . Mr. . Williams wants to discuss this with Council at the next meeting . On motion of Councilman Pumphrey, seconded by Councilman Howard, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg , that Margaret G. Buchanan be appointed Clerk of Court for the Town of Leesburg , to perform such duties as prescribed in the Town Charter, and to receive such compensation as may be determined by the Council, such appointment to become ef- fective May 1, 1969. Mr. Ritter explained that there would be some little overlap in pay since Mrs . Buchanan came in about 10 days early in order to become com- pletely familiar with the work before Mrs . Collins left . On motion of Councilman Pumphrey, seconded by Councilman Murray, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Business License for the Little League Carnival, to be held the week of May 26 , 1969, be waived. On motion of Councilman Pumphrey, seconded by Councilman Hill, the following resolution was placed on the floor for discussion: BE IT RESOLVED by the Town Council of the Town of Leesburg , that the attached schedule of Street Resurfacing be adver- tised for bids . SEE INSERT On motion of Councilman Howrd; : seconded by CouncilmanMurray,the following resolution was placed on the floor for discussion: WHEREAS, the Town of Leesburg entered into an agreement with Blue Ridge Aircraft on June 22 , 1966 , for the lease of 4.32 • acres of land at Leesburg Municipal Airport , and WHEREAS , there has been a recent change in officers of Blue Ridge Aircraft , with the following being the newly elected officers : • 27 MINUTES OF APRIL 30, 1969 MEETING . James H. Truxel - President Marvin W. Wright , Jr . - Vice-President Wayne C. Reynolds - Secretary - - William J . Grupe - Treasurer NOW, THEREFORE, BE ' IT RESOLVED by the Town •Council of the Town of Leesburg , that the above officers be approved: This matter was discussed and Mayor Rollins moved that this be tabled and referred to Committee to determine whether the Lease requires it. This motion was seconded by Councilman Pumphrey and a roll call vote of 4 to 2 defeated this motion, with only Mayor Rollins and Councilman Orr voting ' for it . The resolution was then voted on by roll call vote and adopted by a vote of 4 to 2, with Mayor Rollins and Councilman Murray voting against it . Town Attorney Martin said that the approval of these officers is merely an acknowledgment of same . • Mayor Rollins said he had a letter from the Mayor of Herndon sug- gesting that the right-of-way of the W. & 0. D. Railroad be converted into a three or four lane highway from Herndon to Vienna as an in- dustrial road. He would like their proposed resolution discussed and LCD CD concurrence in same . This letter was turned over to the Utility Com- mittee . OZ Mayor Rollins also said that he had noticed on a plat of land cn across from the Catoctin Elementary School in Prospect Hills that a tract was reserved for the dedication of a water tank. He said he be- lieved this was put on several years ago and would like the Utility Committee to look into this to see if it is still •needed in view of the fact that there will be a new tank in Country Club Subdivision. Mr. Forbes said this plat will probably come before this Council within a couple of weeks or so. All improvements are in in Country Club Sub- - division and the Planning Commission will make a recommendation to Council. In fact , they can study this tomorrow night . He explained that this comes under Section V of the Subdivision Ordinance . Mayor Rollins called attention to the Budget, which is presented tonight , and which will be considered by the Council next Thursday night , May 8th at 7 :00 P.M. This will be discussed at the next meet- ing and the levy set . There being no further business , the meeting adjournederet--j. at 9: 15 P.M. Mayor Clerk of the ouncil i 1 INSERT Mayor Rollins asked why the area between Market and North Streets on Church Street are planned to be surface treated, rather than plant mix. Mr. Bozel said it could not have plant mix put on with the construc- tion of the Jail going on. Mayor Rollins also asked why we were planning to resurface the areas on North King Street that were just built last year. Mr. Bozel explained that this section is not in- cluded in the proposal . The Mayor also said he and Mr. Bozel had discussed increasing or decreasing percentages from the bids , so that, if there were other streets to be added, they could be included at the same price. Both the Mayor and Mr. Bozel said that, if bidders bid on these specific streets , we would have to pay them the full price of the contract, but the materials could be used on other streets . Councilman Orr asked how long a street should last . Mr. Ritter said it should last 15 years after it has a plant mix. He also said he would like to put this out for bid right away, with the understanding that it would not be ; a paid for until next year 's Budget . Mr. Gheen asked if this includes the resurfacing of Market and King Streets , registering a complaint if the surface is to be any higher. He recalled the incident of last May 30th, when the Bank 's basement was flooded, and said that the storm sewer does not carry off the water when we have a hard rain. Mr. Bozel said it is intended that the height of the curb will try to be kept the same as last year on Route 7 . Councilman Orr asked about the street down by the Leesburg Grain And Feed Mill , whether they are still unwilling to donate the land for street purposes . Mr. Ritter said they want us to fix the holes in the street , but we will not do so as long as the street does not belong to us . Mayor Rollins moved that the above resolution be tabled until the next session so that the Street Committee can consider decreasing this work-.by::a certain amount . This motion was seconded by Councilman Orr, and a roll call vote of 3 to 2 carried the motion, with Councilmen Murray and Pumphrey voting against it and Councilman Hill abstaining. Councilman Hill then moved that this be taken out of tablement . This motion was seconded by Councilman Murray and a roll call vote of 4 to 2 carried the motion, with Mayor Rollins and Councilman Orr voting against it. Councilman Hill then moved to amend the resolution by adding that bids include 25 per cent deviation to apply to the tonnage amount or price amount and the street location. This amendment was unanimously adopted. Mr. Ritter explained that the Department of Highways Specifications calls for this and we always state that the Specifications will apply, however, we do not say the 1966 Specifications . This can be done though. The resolution, as amended, was then unanimously adopted and reads as follows : BE IT RESOLVED by the Town Council of the Town of Leesburg , that the attached schedule of Street Resurfacing be advertised for bids , these bids to include 25 per cent deviation to apply to the tonnage amount or price amount and the street location. • • dCLAin dr/ ��LL LL.flotnuu��br4,w�led ral0/, _/WTC 4iL/L.,[Lrtkru IY�dienty eyirt/tallt tl, o O Y2/ y4 e2"eel.: Zit/ •-//i tt.-954--;_, ‘.14. (; -4 4--(-7-€/- / 4- A , • e, /6;',64/— • f` Lrn 0-1 0.1..tr-tA 4c3-'"CLI G 0 G 7 • 4s. • : b p 1(� p ' t•' co In .D pR r N •C1 a In b1 P 14 r!i M . a p C w 1� g In ri N 4,0 rd r1. 04 USNN •D r! N �D V' •D .D .__ 1 N N t N �'n fn t+\ Cu g — gyp} COp • UAfik C T Al r•t .6 t3 .O "D r i M a 0 el rr1 7 • d g a y a o m m m I a b t co • fO p M • T Q P ri p4 PC •a R tl • • : ^n n • GC G O o .a m 0." .a o O Sw a38 M E e 0 . i a $+ C A e a ji- © 0 • aaN y �a C �a a a aca � en r ri yu ti Q 'd tQ U s 440 43 e rp0 r: 0 litti. 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