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HomeMy Public PortalAbout19940908CCMeeting1 1 1994- 09 -08. City Council Minutes The regular meeting of the Tybee Island City Council was held on Thursday, September 8, 1994 in the City Hall Auditorium at 7:30 P.M. Mayor James P. Locklear presided. The following members of Council were present: Katrina Hughes, Jack Youmans, William Remeta, Mariann Wildi, Phil O'Dell, and Paul Jackson. City Attorney Edward Hughes was present to represent the City on legal issues. After the invocation and Pledge of Allegiance Mayor Locklear announced that the City is now the owner of the Tybee School property, thanking Councilmember O'Dell for getting the ball rolling. Mayor Locklear also stated that the Bud Light Volleyball was a flawless, excellent show. Councilmember Jackson moved to approve the minutes of the previous meetings. Councilmember Youmans seconded. Vote by Council was unanimous. Mr. Danny Powers, candidate for Tax Commission of Chatham County, introduced himself. Mr. Powers explained his background and stated his platform for the election asking for the support from Tybee Island. Councilmember Youmans made a motion to send a letter to the Department of Transportation stating that the Council did not want the 5th lane on the highway from Breezy Point to the corner of Highway 80 and Butler Avenue. Councilmember Remeta seconded. Vote by Council was unanimous. Mr. Allen Hendrix presented to Council a sketch plan for a major subdivision on Eagle's Nest. Mr. Hendrix said that he plans to keep the land as natural as it is today. The subdivision will have codes to protect the land. Councilmember Youmans said this is a major subdivision. Mr. Hendrix said this is Phase II of the Eagle's Nest plan. Councilmember Youmans said that a 40 foot wide street is not wide enough for a major subdivision. Councilmember Hughes asked if this was a private owned street. Mr. Hendrix answered yes. City Attorney Hughes said that Mr. Hendrix would have to come back with a primary plan. Councilmember O'Dell said that he think it sounds great. Councilmember Remeta commended Mr. Hendrix for keeping to R -1 and not using R -2 as the land is zoned. Mayor Locklear asked about DNR permits. Mr. Hendrix said none were needed. Mrs. Sally Keller of 1810 Chatham spoke to Council on her concerns about the water storage tank to be placed on the south end of the island. Mayor Locklear said that the City is looking at other sites. Councilmember Youmans stated that the water sewer committee voted to take the recommendation of the engineer for the placement of the tank. Councilmember Jackson said that the engineers are only looking at two areas and will try to please the most people. 1 1 1 Cullen Chambers, Director of the Lighthouse /Museum, read a Resolution honoring Mr. Thomas Francis Lynch by naming the half circle in front of the museum Tom Lynch Loop. Councilmember Wildi moved to adopt the resolution and the naming of the street. Councilmember Jackson seconded. Vote by Council was unanimous. Mayor Locklear opened the public hearing on a petition made by Mr. Albert Zullinger for a variance for extension of non- conforming use at # 9 Center Place, PIN # 4- 5 -4 -8. Mr. Zullinger said that the variance is needed so that a deck can be placed on the front, this deck will not protrude out as far as the structure already there. Mr. Zullinger said that he has spoken with the neighbors and they have no objections. Councilmember Youmans stated that he has mixed feelings, the City has allowed in past coming out to the older structure, but we denied a deck last month. Councilmember O'Dell questioned the parking. Mr. Zullinger replied that there is no parking now. Councilmember Wildi asked if this will be addressed by RDC? Councilmember Hughes answered yes, off street parking will be addressed. Councilmember Wildi said the City could put this on hold. Councilmember Hughes said it will be 6 to 7 months before RDC and the Task Force completes the ordinances. Planning Commission member Jiggs Watson stated that the existing structure on the west is already protruding out but the deck in question will not. Councilmember Wildi asked the difference between the hot tub deck and this request. Mr. Watson said that the hot tub deck was done without a building permit, that it was new construction. Mr. Zullinger's request is non conforming to the existing structure. City Attorney Hughes asked if he understood that this property was once commercial and that the existing structure was legal. Councilmember Jackson asked if this was zoned R -T when Mr. Zullinger purchased the property? Mr. Zullinger answered yes it was R -T. No one spoke for or against the petition. Mayor Locklear closed the public hearing. Councilmember Youmans moved to approve the variance. Councilmember Remeta seconded. Vote by Council was 5 in favor (Hughes, Remeta, Youmans, O'Dell, Jackson); 1 abstention ( Wildi). The following bills for August were found in order and passed for payment: General Government 58,086.43 Police 62,676.75 Fire 4,326.37 Public Works 46,056.10 Sanitation 28,887.85 Recreation /Lifeguard/ Parking Services 33,649.73 Water /Sewer 69,731.83 Councilmember Hughes reported that the RDC Zoning back on track with the contract that Council approved. statement will be made, the next meeting is October 21 P.M. (Attached to these minutes is the memo concerning Task is A mission at 5:30 meetings.) 1 1 1 Councilmember Hughes read a statement concerning the tax millage. A public hearing will be advertised for October 13th. Councilmember Youmans moved to approve a liquor pouring business license for Mr. Gordon Wise, Shorty's Turntable - 1105 Highway 80. Councilmember Wildi seconded. Councilmember Remeta stated that the police department did a background check and that everything is in order. Vote by Council was 5 in favor (Hughes, Youmans, Remeta, Wildi, Jackson); 1 abstention (O'Dell). Councilmember Youmans moved to approve a beer, wine and liquor pouring license for Tommy Barlow at the Quarter Sports Bar & Grill - 604 Highway 80. Councilmember Jackson seconded. Councilmember Remeta said the police department found the background check in order. Vote by Council: was 5 in favor (Hughes, Youmans, Remeta, Wildi, Jackson); 1 abstention (O'Dell). Councilmember Jackson moved to accept the contracts from Hussey, Gay and Bell on several projects dealing with the Water Sewer Bond Issue. Councilmember Youmans seconded. Vote by Council was unanimous. The LARP resurfacing list should be back in City Hall by Monday. Councilmember Jackson moved to accept Section 4 -3 -1 Emergency Management Agency on its first reading. Councilmember Remeta seconded. Vote by Council was unanimous. Councilmember Youmans moved to table Section 3 -2 51 through 3 -2 -72 Article E Occupation Tax. Councilmember Hughes seconded. City Administrator Fripp gave a report on House Bill 362 that will go into effect January 1, 1995. Councilmember Jackson said he feels that Council should vote on the ordinance tonight. Vote by Council was 4 in favor to table (Hughes, Youmans, Remeta, O'Dell); 2 opposed (Wildi, Jackson). At the request of City Attorney Hughes Section 4 -1 -2 Patrol and Arrest Powers will be tabled until October meeting. Councilmember Hughes made the motion. Councilmember Youmans seconded. Vote by Council was unanimous. Councilmember Remeta moved to repeal Section 4 -1 -5 Police Departmental Rules and Regulations. Councilmember Hughes seconded. Councilmember Youmans stated that police department employees should be treated like all other city employees. Vote by Council was unanimous. As there was no further business the meet'n was adjourned by the Mayor at 8:40 P.M. Clerk of Council Mayor James P.Locklear 1 1 WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: RESOLUTION BY THE TYBEE ISLAND CITY COUNCIL Tybee Island has played a significant role in U.S. military history for over 250 years; and Fort Screven's design and location represents a response to changing military technology proven by the use of rifled cannon located on Tybee Island and fired at Fort Pulaski rendering all brick forts around the world obsolete ; and Fort Screven represented a major change in U.S. and international Coastal defense systems following the War Between the States; and The Military engineering and construction techniques using low profile, reinforced poured concrete long range gun batteries hidden behind earthen fill became the accepted coastal defense system throughout the world and; Fort Screven with six such gun batteries became a major segment of an 1897 coastal defense network that guarded the entrance to a number of strategic passages and inland sounds along the Georgia and South Carolina and; The construction of Fort Screven represented an example of military and political affirmation of the emergence of the United States as a world power and; Fort Screven served in this nation's defense system for over 40 years and continues to serve the community of Tybee Island today as a major historic attraction drawing thousands of visitors a year and is listed on the National Register of Historic Places and ; Thomas Francis Lynch was an instrumental part of the design and construction of Fort Screven, serving here with the Army Corps of Engineers from 1898 to 1944, spending most of his 56 years in the Army Corps of Engineers at Fort Screven and Tybee Island and; WHEREAS: Thomas Francis Lynch was a long time resident of Tybee Island, a devoted husband, a loving father, and a trusted friend and City Councilman of Tybee Island, Therefore let it be resolved by this City Council that the drive connecting Meddin drive with Battery Garland and Battery Brumby be named to honor and perpetuate the memory of Thomas Francis Lynch. 1 Tybee Zoning Ordinance Task Force Planning Process (as of August 31, 1994) At the August 31st meeting of the Tybee Island Zoning Task Force, the committee modified the planning process and approved a mission statement. The Tybee Island Zoning Task Force mission statement is as follows: "Clarify, re- define, simplify, and standardize the existing zoning ordinance using the 1992 Tybee Island Master Plan and other relevant materials the committee deems necessary and appropriate." During the month of September the task force will meet on the 7th and the 21st at 5:30pm to discuss issues concerning all defmitions in the zoning ordinance. The end result will be a revised definitions section of the zoning ordinance. This revision will be presented to the planning commission at their Seeting and be presented to the City Council at their regular meeting on October 13th. r''1 The next section that the Tybee Island Zoning Task Force will address is the General Provisions Section of the zoning ordinance. These meetings are tentatively scheduled for October 5th and 19th at 5:30pm. If more meetings are required for this section, more meetings will be planned for the month of November. The following is a list of the other sections to be addressed in a tentative order: 3) Zoning Districts and their Schedule of Regulations, 4) Subdivision provision related to the creation of substandard lots, 5) Items too specific for the General Provisions Section (e.g.; Sign Ordinance, Off - Street Parking Regulations, Shoreline Protection, etc.), 6) Amendments, Variances, Cbnditional Uses, & Special Provisions Processes, and 7) a comprehensive Enforcement Process, The current list of future meetings are as follows: September 7th Zoning Task Force Meeting 5:30pm September 21st Zoning Task Force Meeting 5:30pm September 26th Planning Commission Meeting (present Definitions Section) 7:30pm October 5th Zoning Task Force Meeting (start work on General Provisions) 5:30pm October 13th Present Defmitions Section to City Council 7:30pm October 19th Zoning Task Force Meeting (continue work on General Provisions) 5:30pm Future meetings will be scheduled by the committee prior to October 19th August 17, 1994 Mr. Paul Jackson Water and Sewer Commissioner City of Tybee Island Post Office Box 2749 Tybee Island, Georgia 31325 -2749 RE: ENGINEERING PROPOSAL Lift Station No. 6 Design Dear Mr. Jackson: We are pleased to present our proposal for the design of the upgrade of the Lift Station No. 6 for the City of Tybee Island. Our services will include the items following: Item I: Lift Station Pump Design. We will conduct performance tests on the existing pump system and develop performance characteristics of the total system. We will design a triplex lift station and controls and prepare plans and specifications. The upgrade design will be developed to minimize wastewater bypassing. We will test air emissions for hydrogen sulfide concentra- tions and specify a reduction system. We will design standby generator power to provide emergency electrical power. The generator will be designated to automati- cally operate under load based on demand or as required for exercising. Our fee for this item will be $16,500.00. ROY HUSSEY. P.E. BENIAMIN E. GAY. P.E. GUS H. BELL P.L. RICHARD B. DEYOUNG. P.E. WILLIAM H. LOVE: COMWERCtf,_ DRIVE. et.C. BO): 14247rSAV..& NA:-:. GEORGIA. 31416- ; 247 1912; 254 - 46.2.6 F.Ai :• '9: Z' 354-43754 1 1 Mr. Paul Jackson August 17, 1994 Page Two Item 2: Contract Administration and Construction Observation and Permitting. We will complete any per- mit application required for the project.. We will assist the City of Tybee Island in advertisement for bids, review of the bids received and make a recom- mendation as to the award of the contract. We will review shop 'drawings, review contractor's periodical pay requests and provide as -built drawings upon com- pletion of the project. We will also provide periodic construction observation to determine that the project is constructed in accordance with the plans and speci- fications. Our fee for this item will be on an hourly basis per the. attached Rate Schedule. We appreciate the opportunity to present this proposal and would be glad to use a signed copy as our Notice to Proceed. Sincerely, William H. Lovett WHL:kak c: Bob Whelchel - Hussey, Gay, Bell & DeYoung ACCEPT DATE: SCHEDULE OF HOURLY RATES 69 HUSSEY, GAY, BELL & DEYOUNG, INC. CONSULTING ENGINEERS PRINCIPAL ENGINEER ENGINEER IV ENGINEER III ENGINEER II ENGINEER I ASSISTANT ENGINEER ENGINEER AIDE / TECHNICIAN DRAFTSMAN III DRAFTSMAN 11 DRAFTSMAN I SENIOR PROJECT REPRESENTATIVE PROJECT REPRESENTATIVE FOUR -MAN SURVEY CREW THREE -MAN SURVEY CREW TWO -MAN SURVEY CREW CLERICAL CADD CASD APRIL1,1993 $ 95.00 $ 75.00 $ 65.00 $ 60.00 $ 55.00 $ 50.00 $ 45.00 $ 37.00 $ 32.50 $ 27.50 $ 44.00 $38.00 $ 80.00 $ 75.00 $ 60.00 $ 27.50 $ 10.00 $ 10.00 1 NUSSEY, GAY BELL & INC. CC.NSULIING ENGINEERS August 17, 1994 Mr. Paul Jackson Water and Sewer Commissioner City of Tybee Island Post Office Box 2749 Tybee Island, Georgia 31328 -2749 RE: ENGINEERING AGREEMENT Mechanical Barscreen Upgrade Dear Mr. Jackson: We are pleased to present our proposal for the design of a mechanical barscreen, conveyor and grit system odor control unit at the wastewater treatment plant. Our services will include the following items: Item 1: Mechanical Barscreen, Conveyor and Odor Control. We will design a mechanical barscreen with a conveyor for the influent structure of the waste- water treatment plant and prepare plans and specifi- cations. We will test air emissions for hydrogen sulfide concentrations and specify an odor reduction system. We will survey the site and provide topographic data of the site. Our fee for this item will be $14,200.00. Item 2: Contract Administration and Construction Observation. We will assist the City of Tybee Island in advertisement for bids, review of the bids received and make a recommendation as to the award of the con- tract. We will review shop drawings, review con- tractor's periodical pay requests and provide as-built drawings upon completion of the project. We will also 329 COMMERCIAL DPJVE*P.C. BOX 14247* SAVANNAH, GEORGIA 31416-1247 (9111354-4626* FAX: (912) 3546754 !- :USSEY, ._. SENIAMI.'i E. G. C.E. GUS H. SELL, P.E. RICHARD 6. DEYOUNG. P.E. WILLIAM H. LOVETT 1 1 Mr. Paul Jackson August 17, 1994 Page Two provide periodic construction observation to determine that the project is constructed in accordance with the plans and specifications. Our fee for this-item will be on an hourly basis per the attached Rate Schedule. We appreciate the opportunity to present this proposal and would be glad to use a signed copy as our Notice to Proceed. Sincerely, William H. Lovett WHL:kak c: Bob Whelchel - Hussey, Gay, Bell & DeYoung SCHEDULE OF HOURLY RATES HUSSEY, GAY, BELL & DEYOUNG, INC. CONSULTING ENGINEERS PRINCIPAL ENGINEER ENGINEER IV ENGINEER III ENGINEER II ENGINEER I ASSISTANT ENGINEER ENGINEER AIDE / TECHNICIAN DRAFTSMAN III DRAFTSMAN II DRAFTSMAN I SENIOR PROJECT REPRESENTATIVE PROJECT REPRESENTATIVE FOUR -MAN SURVEY CREW THREE -MAN SURVEY CREW APRJL1,1993 $ 95.00 $ 75.00 $ 65.00 $ 60.00 $ 55.00 $ 50.00 $ 45.00 $ 37.00 $ 32.50 $ 27.50 $ 44.00 $38.00 $ 80.00 $ 75.00 TWO -MAN SURVEY CREW $ 60.00 CLERICAL $ 27.50 CADD $ 10.00 CASD $ 10.00 .1 �f GAY BELL D?EY U G, INC. CONrSUF T INC NCi?\EERS August 16, 1994 Mr. Art Harden Water and Sewer Superintendent City of Tybee Island Post Office Box 2749 Tybee Island, Georgia 31328 -2749 RE: ENGINEERING PROPOSAL Elevated Storage Tank Design Dear Mr. Harden: We are pleased to present our proposal for the design of a 250,000 gallon elevated storage tank for the City of Tybee Island. Our services will include the following: Item 1: Soil Report. We will take two (2) soil bor- ings at the proposed elevated tank site and prepare a report of the conditions. Foundation design for the tank will be the responsibility of the tank contractor. Our fee for this item will be $2—r - C.00. S7000,410 lid— Item 2: Elevated Pedestal Storage Tank. We will pre- pare specifications and bid documents for an elevated storage tank. The specifications will be for a used or new tank and will require a desiggn� t�o be based on a wind load up to a Class3/ hurricaneh °�' , e will obtain an in- ventory of used tanks with costs and make a recommenda- tion.as to wind load design. Our fee for this item will be on an hourly basis in accordance with the attached Rate Schedule but will not exceed $19,500.00 without prior approval by the City. Item 3: Well Controls and Tank Electrical. We will design controls for the three (3) wells and electrical for the elevated tank. Our fee for this item will be $7,700.00. :o'.- SS..... BEMAMIN L. GAY. P.L. GUS H. BELL. C.L. RICHARE B. D °_YOUNG, C.L. W!LLIAM H. LOVETT 329 COMMERCIAL DPJVEC P.Q. BOX 14247 e SAVANNAH. GEORGIA 31416- i 247 1 Mr. Art Harden August 16, 1994 Page Two Item 4: Plat. We will prepare plat of the proposed elevated storage tank site. Our fee for this item will be on an hourly basis per the attached Rate Schedule. Item 5: Contract Administration and Construction Obser- vation. We will assist with advertising, bids, review of the bids, and make a recommendation as to the award of the contract. We will review shop drawings, review contractor's periodical pay requests and provide as- built drawings upon completion of this project. We will also provide periodic construction observation to determine that the project is constructed in accordance with plans and specifications. Our fee will be on an hourly basis per the attached Rate Schedule. Item 6: Existing Tank Demolition. We will assist the City with testing the tank coatings for lead and make a recommendation to the City. We will prepare an adver- tisement for the City's existing 100,000 gallon elevated storage tank and assist with advertising the tank for sale. We will survey the tank and define general di- mensions. Our fee for this item will be $1,500.00. We appreciate the opportunity to present this proposal and would be glad to use a signed copy as our Notice to Proceed. Sincerely, Alia/ William H. Lovett c: Bob Whelchel - Hussey, Gay, Bell & DeYoung ACCEPTED BY: DATE: 1 1 Be it ordained and it is hereby ordained by Mayor and Council in Open Meeting assembled that the Tybee Island Code of Ordinance be amended by the deletion of Title 4, Chapter 1, section 5 Police Departmental rules, regulations and procedures as follows: 4 -1 -5 Police Departmental rules, regulations and procedures. A certain document entitled "City of Tybee Island Department Rules and Regulations," which governs such matters as professional conduct, conduct on duty, departmental discipline, investigations, arrest, detention and death and injury notification, is hereby adopted and incorporated herein by reference. Adopted this day of , 19 Mayor James . Locklear Clerk of Council, jrb.