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HomeMy Public PortalAbout1969_07_23 67= MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 23 , 1969. A Regular Meeting of the Leesburg Town Council was held in the Council Chambers , 10 West Loudoun Street , Leesburg , Virginia , on July 23 , 1969 at 7 :30 P.M. The meeting was called to order with a moment of silent prayer by Mayor Pro-Tem Robert A. Orr in the absence of the Mayor. Those present were : Mayor Pro-Tem Robert A. Orr ; Councilmen G. Dewey Hill, Frederick R. Howard, Walter F. Murray and John W. Pumphrey; also Town Manager James W. Ritter, Jr. Absent were Mayor Kenrth B . Rollins and Councilman John A. Wallace , Jr. The Minutes of the Special Meeting of July 3 , 1969 and the Regular Meeting of July 9, 1969 were approved as written. Town Manager Ritter reported that it seems €hat , if we do not have enough water in the wells , we have too much on the streets . He said it was expected to get the Myers Well into operakyyon two weeks ago and the water line was put in last week. Sydnor HydrWiamics came yesterday to put the pump in, but it was discovered last night that they had a wrong part for the pump. They called the factory in Kansas City and they are on vacation, so it is not known when they will get this part. It had been promised that they could get this well into operation in one day , so this is a disappointment . Sydnor also forgot to bring the chlori- nator and the meter, so this is not satisfactory at all . He said he expected to go by Sydnor 's office tomorrow while in Richmond and see what other information he could get . This well could cause us some trouble , inasmuch as , when they were pumping it last August, the Rehabili- C711 tation Center Well went completely dry . He said he was not aware of this until last week . It may be that we might have to throttle this back to such degree that it would still leave them some water. The Myers Well is at a much lower elevation than the Rehabilitation Center and he saidhedoes not know what responsibility we have on this , but they are going ahead and put the well into operation as soon as possible . Mr. Scott called yesterday and wanted to know what we had done . He still insists on the $50.00 per day payment and it looks as though we may have to pay this . On May 20th, he authorized us to use the well and advised that rental would be $1,500 per month. We actually started pumping on the 28th, so , to date , we owe him $2 ,850.00 . He says he tells him that this rental figure was based on his insistence that this well would pump 1,000 gallons per minute, but he denies this . It is now pumping only about 94 gallons per minute . We are going to have to set- tle this one of these days . However, Mr. Scott said we could use the well as long as we want to on the basis of $50.00 per day. Mr. Ritter said he will take the Bonds to Richmond tomorrow and pick up the money on the $600,000 Bond Issue . We will need $150,000 of this money to pay outstanding invoices to the contractors on the sewage projects , but the other $450 ,000 will have to be invested. He said he got a good rate from First and Merchants today. Regarding the extension of time to English Construction Co. on Project S-III, they had 120 days to complete this job and should have been finished in December . He had a very small crew, therefore , made slow progress and they were blasting in heavily populated areas . Also, we were in no hurry for this line , so the Committee feels there is no reason for not extending the time until June 30th. Regarding the sewer line on Evergreen Mill Road at the By-Pass crossing, there is a lot of developable land which could be served by a sanitary sewer and, if we do not make provision for this at this time , it will be more expensive in the future . Dewberry, Nealon and Davis ' price has not been discussed by the Committee , however, he pointed out that the Town will do all the field work. Councilman Pumphrey asked if Sewer Project S-III has been completed. Mr. Moody reported they have finished flushing out the lines this week and we have a good tight and clean line . Councilman Murray said he believed we should cut off Scott Well just as soon as we get the Myers Well into operation. Councilman Orr con- curred in this and asked if the rain has helped the water situation any. Mr. Ritter said only the fact that people do not have to water like they did. We still do not have a full storage tank. 68 MINUTES OF JULY 23 , 1969 MEETING. • Mr. Moody reported that S-III was substantially finished on June 30th, except for the cleaning out of a few sections of line , and this is why he recommends extending the contract until this date . They are making progress on S-I in spite of the labor situation, which has not improved; The man who was to install the equipment had to go back to Richmond, so the -Superintendent is -installing it, however, where he is working right now, hecansupervise the other men at the same time . They are still excavating rock for the raw sewage pumping station, and hope to finish this next week. They have made pretty good progress on the Control Building - this is a pretty big job and does not move too fast . The plumbers and electricians have been working there . They should be ready to pour the floor slab and the beams next week, then the brick masons can get in. The foreman on S-III is going to complete all of the underground piping . There are only about four more smaller structures to be built . They are still fighting for the October 31st deadline . He said they might have the plant in operation by then, but he doesn 't believe the seeding , grading, service roads , etc . will be finished by then. On motion of Councilman Orr, seconded by Councilman Murray, the fol- lowing resolution was placed on the floor for discussion: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the existing lease with Chantilly Aviation be trans- ferred to Trans-American Airports , and • -BE IT FURTHER RESOLVED, that authorization is hereby given • for the transfer of majority of stock ownership from Chan- tilly Aviation to Trans-American Airports . Mr. Rawls presented to Council letters authorizing sale of Chantilly stock to TransAmerican Airports , Inc . by both Mr. Zebley and an Attorney- in-Fact for Mr. VanGulick, along with the agreements between the parties aforementioned. He said they have purchased all other outstanding stock, as well. -Councilman Hill asked if it is contemplated that the Lease will be up-dated. Mr. Rawls said not that he knows of at this time . He said they are operating the Airport at this time and should have all the debts cleared out in about 30 days . He will be the Resident Manager. The above resolution was unanimously adopted by roll call vote. On motion of Councilman Murray, seconded by Councilman Pumphrey , the following resolution was unanimously adopted : • BE IT RESOLVED by the Town Council of the Town of Leesburg, that English Construction Co . be allowed an extension of • time on Contract S-III to June 30, 1969. On motion of Councilman Pumphrey, seconded by Councilman Howard, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg , that Dewberry, Nealon & Davis be authorized to prepare plans for a sanitary sewer crossing on Evergreen Mill Road at the By-Pass Crossing, at an approximate cost of $600. On motion of Councilman Howard, seconded by Councilman Pumphrey , the following resolution was placed on the floor for discussion : WHEREAS, the Town Council of the Town of Leesburg requested the State Highway Department to set up an Urban Project on Rt . 7 , between Loudoun Street and the East Corporate Limits , as shown in resolution adopted by the Town Council at its • meeting on April 10, 1968 , and • WHEREAS, the Highway Department indicated its willingness to recommend the setting up of such a project , provided the Town agrees to • (a) Bear 15% of the cost of surveys and plans , rights-of-way and construction ; and 69' MINUTES OF JULY 23 , 1969 MEETING: (b) Definitely and firmly states that , in the event the proj - ect does not reach the construction stage through any fault whatsoever of the Town,- the -Town of Leesburg will reimburse the Department 100% for all costs incurred on the project up • - to that time . • NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg , that the Town agrees to the provisions outlined in (a) and (b) above , and hereby requests the Highway Depart- ment to set up an Urban Project on Rt . 7 in Leesburg, between Loudoun Street and the East Corporate Limits . Councilman Pumphrey said he would like some clarification from the High- way Department , particularly to see what the Town could possibly do to keep the Highway Department from going on with this project . Mr. Ritter said he would go by and talk with Mr. Bolton, Urban Engineer, while in Richmond tomorrow. On motion of Councilman Pumphrey , with unanimous • consent, the resolution was tabled until we receive further information . On motion of Councilman Pumphrey, seconded by Councilman Murray, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following appropriations be made : n� $ 2,046 .42 - Johnson and Williams - General Engineering and Coordination Review on Contracts S-I , S-II and S-III . 1969 Bond Issue . 21,321 .50 -- Tri-County Asphalt - Resurfacing of -Streets . Streets - Capital Outlay. 260 .00 - Supplemental Appropriation for Police Clerk. Annual Salary. 62 ,036 . 75 - Limbach Co. - for Estimate #7 on Project S-II . 1969 Bond Issue . 42, 108 .85 - Limbach Co. - for Estimate on Project S-IV. 1969 Bond Issue . 155 .00 - Loudoun Engineering & Surveys . Survey for Water Line to Myers Well. Utility Fund - Capital Outlays . Mr. Ritter explained that the approximately $5 ,000 left in the 1967 Bond Issue will be combined with the 1969 one . He also said that application has been made today for another 25 per cent of our Federal- Grant, which should be approximately $150,000. It will probably take about two weeks before this money will be here . Discussion was held at this time regarding an invoice from John- - • son and Williams in the amount of $913 .49 for engineering and coordina- tion review on Contract S-IV. A letter expressing the views of Mr. John A. Wallace , Jr. was read,-by the Clerk. Mr. Ritter said that neither he nor Mr. Moody were happy with the way this turned out . Apparently , Mr. Williams claims that he told the Council at the beginning that there was a gap in there and they planned to connect the two projects with the old line . He also claims we had the plans for months and, because we didn 't say anything , this noted approval. We do not recall these claims , but perhaps Mr. Williams could refresh our memories . When this situation was discovered, something had to be done , and it was felt that S-II and S-III should have been extended. However, Mr. Williams did not feel this way . His estimated cost at that time was $34,000. We needed about 700 feet of 24-inch pipe on S-II and S-III and this would have meant going back and getting new estimates on pipe from the con- tractors so we would not have saved but about $300 or $400. Mr. Moody said it is not a big figure and the reason we ended up with a figure of $42,000, instead of $34 ,000 , was because the rock quantity was more than had been anticipated. This cost was around $6 ,000 for rock and $2,000 1A V. MINUTES OF JULY 23 , 1969 MEETING ., forlabor, making the difference of $8 ,000. Mr. Moody also said, even if we would have extended the other two contracts , we would have had to pay Mr. Williams for his work. Mr. Ritter says he is charging us 51/2 per cent . Councilman Hill asked if there was not some savings on S-II and S-III , which would have helped to offset some of this . Mr.. Moody said Yes . It was the general consensus of other members that this be referred back to the Finance Committee until Mr. Wallace returns in order that it might be explained to him. The matter of payment to Mr. Scott for the use of his Well was dis- cussed and Councilman Orr suggested that this well be kept in operation until such time as the Myers Well is put into the system. It was pointed out that the appraised value of Mr. Scott 's property is $33 , 900 . His asking price for sale was $45 ,000 for the Well and $49,000 for the land. An invoice in the amount of $4 ,202 . 97 for a 6-inch water line in- stalled from Wage Drive to the Myers Well by Sydnor Hydrodynamics was discussed. Mr. Ritter said this line has been installed, but it will do us no good if we don 't get the pump in. This was referred back to the Finance Committee . Mr . Ritter said he would go by Sydnor 's office tomorrow and talk to Mr. Barton about this well and the equipment . On motion of Councilman Murray, seconded by Councilman Howard, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg , that the following appropriations be made : .$29,467 .49 - English Construction Co . for S-I . 1969 Bond Issue . 3 , 167 . 72 - English Construction Co. for S-III . . 1969 Bond Issue . On motion of Councilman Orr, seconded by Councilman Pumphrey , the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg , that the Town Manager be authorized to invest $450,000 of the 1969 Bond Issue with a local bank at the best possible interest rate, at the following schedule : . $100,000 for 30 days 150,000 for 60 days 200,000 for 90 days . Mrs . Moody read a letter from the Week-ender 's Guide and presented copies of same to each Council member. She said that Leesburg and Loudoun County are represented with six pages in this book. The book is on sale at the Museum and proceeds go to the Restoration program. There being no further business , t.- -etin_ adjourned at 8 :25 P.M. • // Mayor Pro-Tem ;(12«-c-, S/ Clerk o the C uncal I