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HomeMy Public PortalAbout1969_10_08 89 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 8, 1969. A regular meeting of the Leesburg Town Council was held in the Council Chambers , 10 W. Loudoun Street , Leesburg , Virginia, on October 8 , 1969, at 7 :30 P.M. The meeting was called to order by the Mayor, with a prayer by Councilman Howard. Those present were : Mayor Kenneth B . Rollins , Councilmen G. Dewey Hill, Frederick R. Howard, Walter F. Murray, Robert A. Orr, John W. Pumphrey and John A. Wallace , Jr . ; also Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin. - The Minutes of the regular meeting of September 24 , 1969 were approved with one correction being made by Mayor Rollins , that being to add to the next to the last paragraph on the last page the following: "The Chair requested that this plan be drawn. " Mr. Huntington Harris , Supervisor for Leesburg Magisterial District, appeared before Council, first of all reporting that he and Mr. Douglas ` Pratt had met today on the proposed redistricting of the County. Mr. Pratt had conceived of a way to accomplish this which would not be in- J. sidious and that would preserve the integrity of Leesburg . He said it is mathematically impossible to do this and keep within the ten per cent variation, and he does not know whether the Judge would accept this . He also reported that , with regard to the Northern Virginia Regional Planning District Eight , the Board of Supervisors expects to meet with the Executive Secretary of the Council of Governments and the Director of the Northern Virginia Regional Planning District before its next meeting . In the meantime , the Board has again tabled the proposed Charter Agreement . He said that the City of Fairfax, at its meeting last night, voted to join the Planning District, this now leaving only two or three jurisdictions who have not yet joined. His one remaining reservation is that the nature of the financial contribution is still some- what ambiguous and he agrees with Alexandria that the arrangement for the financial contribution could be deleted from the Charter - that it should be on a per capita basis , rather than a jurisdictional basis . Mayor Rollins interjected here that he has received letters from three jurisdictions who have taken action not to join (Manassas , Herndon and Vienna) on the basis that they do not agree and will not support the present contribution formula . Mr. Harris agreed that this is the main problem to be resolved. Mr. Harris also reported that the Board of Supervisors took action, at its meeting yesterday , to write the Highway Commissioner, asking that action on the Southwest Quadrant of the By-Pass be taken as soon as possible , in line with the resolution adopted by the Town Council at its last meeting . Mr. Harris presented a rather detailed report on the four possible alternatives for a County Office Complex, a copy of which is attached hereto, and elaborated on this report . A question and answer period followed. Mr . Harris said that the Board would like the considered view of the Council as to the best possible course of action on_. this most important matter and requested that the Town and County staffs meet, at the Council 's discretion , on the detailed problems of such a move . Mayor Rollins said that Council will forward its best judgment in due time . Admiral James Dudley spoke briefly , as a taxpayer, on this sub- ject, stating that the Town has to think about the property that would be taken off of the tax rolls in an area where there might be a good deal of revenue , as opposed to some place other than in the Town. However, he said it is realized that Leesburg is the County Seat and, consequently , must accept some of these financial difficulties . Mr. Charles Ottinger , attorney for First National Bank of Purcell- ville , addressed Council regarding an Agreement between the Town, the Bank and Blue Ridge Aircraft , Inc . with respect to a loan to Blue Ridge Aircraft for the purpose of erecting T-hangars on the land leased by Blue Ridge from the Town at the Leesburg Municipal Airport. He explained the reasons the Bank desires this Agreement and that Blue Ridge needs the Agreement in order not to curtail construction on the second hangar; the first one being near completion. On motion of councilman Orr, sec onded by Councilman Wallace , the adoption of this Agreement was offered. However, Mayor Rollins objected to considering this tonight , since only • . members of the Airport Committee have had time to study it . It was then decided that Council would recess for a short time in order to study the Agreement . After recess , a question and answer period between members of Council and Mr . Truxel and Mr. Reynolds , officers of Blue Ridge, en- sued. The following Agreement was then unanimously adopted: 9(1 • MINUTES OF OCTOBER 8, 1969 MEETING. THIS AGREEMENT, made this 8th day of October, 1969, by and between the TOWN OF LEESBURG, in Virginia , a municipal corporation, hereinafter referred to as TOWN ; BLUE RIDGE AIR- CRAFT, INC. , a Virginia corporation, hereinafter referred to • as BLUE RIDGE.;_ and: FIRST. NATIONAL :BANK OF 'P.URCELLVILLE, Pur'- ' cellville , Virginia , a National' Banking Corporation, herein- after referred to as BANK ; WITNESSETH : THAT, WHEREAS, BLUE RIDGE is the tenant under Lease dated • 22 June 1966 , granted by TOWN, of a certain portion of an air- port facility known as Leesburg Municipal Airport ; and • WHEREAS, that pursuant to the use of such land by BLUE • RIDGE under the terms of said Lease , BLUE RIDGE desires to erect certain structures upon the property ; and WHEREAS, in order to obtain the funds necessary to pay the costs of such structures , the BANK has agreed to lend cer- tain funds to BLUE RIDGE ; and WHEREAS, the Bank desires to hold a first lien upon the structures to be erected and to have access thereto ; NOW, THEREFORE IN CONSIDERATION of the premises and the sum of ONE DOLLAR 01 .00) , paid by each of the parties to the • other, the receipt whereby is hereby severally acknowledged, the parties hereto covenant and agree each with the other, as . follows : (1) Pursuant to the terms of said Lease, TOWN hereby • grants unto BLUE RIDGE the right to construct , maintain and operate facilities and structures , the plans of which are here- to attached and made a part hereof, upon the premises covered by the said Lease and agrees that the same shall be deemed chattels real and not be deemed fixtures , nor in any wise become a part of the real estate , it being understood that the same shallremain the property of BLUE RIDGE subject to any lien or liens now placed or to be placed upon such chattels real in favor of BANK, until BANK 'S lien is fully paid, which lien shall not extend beyond the time permitted by Section 22 of the Lease, together with the right to remove the same at the will of BLUE RIDGE or at the will of BANK, should there be a default in any obligation given in favor of said BANK, upon such chattels real. (2) In the event of the removal of any such chattels real , the leased premises shall be restored to its original condition at the expense of BLUE RIDGE or of BANK, as their interests in the leased premises may appear. (3) TOWN covenants and agrees that in the event of default in the payment of any installment of rent , or of any violation of any covenant contained in Lease by BLUE RIDGE, which shall constitute grounds for default , tofoiQrwith notify BANK by Reg- - istered Mail of such default and give to BANK thirty (30) days within which to remedy any such default, and in the event BANK - shall elect to remedy such default, TOWN hereby agrees that the assignment executed by BLUE RIDGE of such lease in favor of BANK shall thereupon be deemed to go into full force and ef- fect and the BANK, or its agents and assigns , shall succeed to all rights and benefits under such lease with TOWN approval of any assigns . (4) BANK hereby agrees to notify TOWN forthwith of any de- f fault by BLUE RIDGE in an obligation secured by any such chat- tels real. 9 � MINUTES OF OCTOBER 8 , 1969 MEETING . (5) BLUE RIDGE covenants with Bank and with TOWN to make the payments on the indebtedness to BANK when due and to insure the structures against fire and general casualty, with proper assignment to BANK of possible payments by the insur- ance company in the event of casualty, and it is expressly un- derstood that in the event of default in payment of indebted- ness to BANK or failure to keep the structures adequately in- sured, such default shall constitute a breach of this covenant and, at BANK 'S option, TOWN shall terminate the Lease and as- sign the Lease to BANK or its successors , and/or assigns , any assigns to be approved by the TOWN. (6) TOWN hereby gives and grants unto BANK, irrespective of whether such lease may be assigned, the right of ingress and egress to and from the leased premises for the purpose of • inspecting , maintaining, repairing, replacing , razing, remov- ing , or otherwise dealing with. the chattels real to be erected upon the leased premises . (7) In the event cancellation of the lease shall. occur for cause other than default of. a kind that can be. remedied by said. BANK, TOWN shall forthwith notify BANK by Registered O Mail and BANK shall have a reasonable time within which to re- move such chattels real . TOWN OF LEESBURG BY: (SEAL) ATTEST: BLUE RIDGE AIRCRAFT, INC. BY : • President (SEAL) ATTEST: Secretary - FIRST NATIONAL BANK OF PURCELLVILLE BY : President (SEAL) ATTEST : Title Town Manager Ritter reported the following : (1) About a month ago, there were Highway Department representa- tives here making a study of traffic conditions in front of Leesburg Plaza but , so far, we have had no word as to their recommendations . Mr. Wiggins has contacted them and they expect to get started on this study very soon - they have been busy with problems in the flooded area of Virginia . (2) A letter of acknowledgment from Coumlissioner of Highways Fu- gate regarding our resolution on the Southwest Quadrant of the By-Pass was read by Mr . Ritter . (3) At the last Council meeting, the Arl Curry sewer project was awarded to English Construction Company . This bid had been received in July and, in the meantime , English has moved all of their equipment out• and they are no longer interested in the job. In discussing this job with Maryland Excavators (who also bid on it and were $1 ,000 higher) , ' 92 MINUTES OF OCTOBER 8 , 1969 MEETING . they are willing to take only $500 more and do this job, with rock exca- vation and paving patch to be extra . This project could run as much as $4,300 . He has already started on the Route 654 sewer construction, so already has his equipment here and could start on the job very soon . This job could wait until next spring, but he does not believe the price will be any cheaper at that time . He said he believed the Council should act on this tonight if possible if we are going to let Maryland Exca- vators have the job. (4) The tax bills for 1969 have been mailed out and. it has been found there is an increase of $6 ,224.00 in anticipated receipts over last year. (5) Regarding the appropriation to pay Frank Myers for water to be used from his Well , so far the bill is only around $280 .00 and we have not used the Well this month, so this should be ample to take care of the rest of the fiscal year. (6) The estimated cost of the Semones-Durfey storm sewer is $6 ,000 . This is not in the Budget , and neither is the storm drain through Mr. Fisher 's property. He feels we have a definite obligation to Mr. Fisher and that it should be done very quickly . (7) At the time the Committee discussed the Edwards Ferry Road resurfacing, Mr . Bozel was away. Since that time , he has looked at it and it has been found there is an insufficient amount of stone on the road to do the job, so it would be better not to surface treat it at this time . It is getting late in the year to do this job too, so it has been decided that it would be better to wait and do it this next summer and hope for a good price at that time . (8) The cost study presented on the remainder of the Sewage Treat- ment Facilities Project , plus other items of water and sewer lines , bal- ances out pretty well . There would be about $11,000 more than we need, assuming that these costs work out according to estimates . However, with only this amount of cushion, we do not have money to throw away. It is thought and hoped that this will do the job, but it has been found that there are a couple of other jobs _as well, one being-the Hospital road, for which we are obligated in the amount of $15 ,000 from the General Fund. Also, we may have to pay Johnson and Williams more money on the Potomac River engineering study. A year ago, he gave us a cost of approxirhately $40,000 to $45 ,000, depending on the estimated cost of the project, but that estimated cost is $1,200 ,000 . He does not believe we will get all of the items finished this year, but feels that we will need some more for them. Mayor Rollins said he had letters from each of Manassas , Herndon and Vienna , stating that the Councils of each have refused to join the Eighth Planning District because of dissatisfaction with the formula for payment from the member jurisdictions . Under the present formula , each member would pay the same , and it is believed that this should be on a population basis . The Councils of each of these jurisdictions have asked that Leesburg not join until some change is made in this pay- ment formula. Mayor Rollins also said that Mrs . Carr had called to express her appreciation for the contribution to the Restoration Fund due to her daughter 's death. He also read a letter of appreciation from Mrs . Moody, thanking Town officials for their cooperation in holding the "Cart Mart" this past Saturday. He also expressed the Council 's appreciation and gratitude to her for the work she has done on behalf of Leesburg. Mr. Moody reported on progress at the Sewage Treatment Plant , stat- ing that we are now definitely making progress . He believed the letter from the Town which stated that we would not extend the completion date beyond the October 31st deadline helped tremendously and, if they keep moving like they are now, the Plant should be finished by Christmas . The penalty clause will not worry them too much, but they know now that we mean business . 9a MINUTES OF OCTOBER 8 , 1969 MEETING. Councilman Hill asked if we did not have $60,000 set up in the Bond Issue for design on going to the Potomac . Mr. Ritter said there was $35 ,000 set up for this purpose , and read other appropriations set up in the Bond Issue . Councilman Wallace commented that he understood the pump that was to be installed at the Myers Well was to pump 250 gallons per minute . Mr. Ritter said the one they put in pumps 150 g . p.m. and he has written to find out why they did not put the larger pump in. Mayor Rollins asked Council 's wish on the County Complex Plan. It was the general consensus that a joint work session between the Planning Commission and the Council be set up to discuss this matter. Mayor Rollins said he would contact Mr . Leach regarding a time for this meeting. On motion of Councilman Pumphrey, seconded by Councilman Howard, the following Ordinance was unanimously adopted : BE IT ORDAINED by the Town Council of the Town of Leesburg, that Sec . 15 -19 and Sec . 15-20 of the Town Code be readopted to read as follows , and with penalty provision : C Sec . 15-19. Disorderly , etc . conduct - On public conveyande generally . •` If any person behaves in a riotous or disorderly manner in any street, highway , public building, or other public place other than those mentioned in the preceding section, or causes any unnecessary disturbance in or on any public conveyance , by running through it , climbing through windows or upon the seats , failing to move to another seat when lawfully requested to so move by the operator, or otherwise annoying passengers or em- ployees therein, he shall be guilty of a misdemeanor. Sec . 15-20 (1) . Penalty on above . Anyone violating either of the two preceding sections shall be punished by a fine not exceeding one thousand dol- lars ($1,000) or confinement in jail not exceeding twelve months , in the discretion of the jury or of the court trying the case without a jury . On motion of Councilman Murray , seconded by Councilman Pumphrey , the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the following appropriations be made : $2 ,200 .00 - to pay Frank Myers for water to be used from his well during the fiscal year. (Utility Fund - Operating Expenses . ) • 14 . 90 - A & E Blueprinters , for printing during August. (1969 Bond Issue) However, Councilman Hill said he would like to see Council pursue the possibility of buying the Myers Well. Councilman Wallace concurred in this , but said he would like to see both committees meet with Mr. Myers . There being no objection, Mayor Rollins directed the Utility Committee to negotiate with Mr. Myers and .determine whether he would be willing to sell and his price . On motion of Councilman Pumphrey , seconded by Councilman Hill , the following resolution was offered : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Manager be authorized to secure bids on the installation of a storm sewer through the properties of Dur- fey and Semones , between N. King Street and N. Wirt Street . �4. MINUTES OF OCTOBER 8, 1969 MEETING. Councilman Pumphrey pointed out that this was approved and the ease- ments required outright , and with no money paid for these easements , over a year ago, and nothing has yet been done . Mr. Ritter said the Town could assist on this job a great deal and help to cut the price , however, Mayor Rollins said he would like to see a contractor do the whole job, then he is held liable for any damages . Councilman Pumphrey suggested that we advertise for bids and, if they are too high, then we can ne- gotiate with the prospective bidders . The resolution was then unani- mously adopted. On motion of Councilman Howard, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg , that the Town Manager be authorized to purchase two flag poles with flags , to be installed in front of the Municipal Building, ' at an approximate cost of $385 .00 . Admiral Dudley said these flags are purchased through the American Legion and they will waive any commission since this is a municipality . These will be of fiberglass construction . Mr . Ritter said they will be 25 feet from the ground to the top of the pole and will be installed by Town forces . Mayor Rollins suggested an eagle on the top instead of the ball . Admiral Dudley said this might run about $30.00 more , but that it would be proper to have the eagle atop the U. S . Flag only . Council- man Hill asked about the removal of Power Company and Telephone Company • lines in front of the building. Mr. Ritter said VEPCO will do their part of the work and the County Electrical Inspections Department will go along with it . He is now working on the telephone wire arrangement . Admiral Dudley said it will take 3 to 5 weeks for delivery of the flag poles . Councilman Pumphrey congratulated the person responsible for de- signing the Municipal Offices sign . Mr. Ritter said Mr. Forbes designed it and Dan Hyatt made it . On motion of Councilman Pumphrey , seconded by Councilman Howard, and after explanation of how this can be accomplished, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Manager be authorized to install a storm drain through the property of Donald Fisher and across Edwards Ferry Road, at an approximate cost of $1,400.00 . On motion of Councilman Pumphrey, seconded by Councilman Hill, the following resolution was adopted by a vote of 5 to 1, with Councilman Wallace voting against it : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Manager be authorized to secure bids on the construction of the Rt . 15 South Sanitary Sewer, described as beginning at existing manhole near Evergreen Mill Road . and ending at a point on the west side of Rt . 15 on the John Wright property . Councilman Wallace said he is concerned about the cost of this project, which is to come from the Bond Issue and which funds are getting pretty tight . He believes the Town should set some sort of policy in regard to water and sewer lines outside the corporate limits . On this par- ticular project, Mr. Wright and Mr. Crickenberger will put a 21-inch line through their property where they actually need only a 12-inch line, and the Town will pay the difference in the cost of the different size pipe, since it is planned that eventually Dry Mill Subdivision will hook into this line . Mr . Wallace said he is concerned about the dis- tance to this subdivision and whether it is feasible to do this . Mr. Ritter said this is practical , but it is a long way - about 2,000 feet - however, it is deep enough to accomplish this , even though it carries a pretty big price tag . 9� MINUTES OF OCTOBER 8 , 1969 MEETING. Councilman Wallace said he believed the developers should be will- ing to pay their proportionate share to get these lines to their prop- erty outside the Town limits , and we should have a policy for out of town developers . Mayor Rollins asked who would pay for the utility lines to the old Saunders property , which has just been rezoned, even though the Town tells the developer what size lines he must install. Councilman Murray said Fairfax County has a policy on this and it was suggested that we try to secure a copy of this policy . Mr. Ritter agreed with setting a policy for developers outside the corporate limits . ' On motion of Mayor Rollins, seconded by Councilman Wallace., and there being no objection to considering this tonight , the following mo- tion was unanimously adopted: That the Utility Conuuittee be directed to draw up a statement of policy for the construction of water and sewer lines in the County which will be on land that will be served by the sani- tary facilities of the Town of Leesburg. On Motion of Councilman Pumphrey , seconded by Councilman Howard, the following resolution was offered: <.p O BE IT RESOLVED by the Town Council of the Town of Leesburg, that the attached agreement between William Alberts 'and the .,..� Town of Leesburg covering sanitary sewer easement be adopted. Q Mr. Ritter pointed out some of the unusual items in this Agreement , but said this is a very short piece of land and he thinks we can live with this Agreement . He said he would like authority to advertise for bids for the construction of the sewer line on Rt. 654 from the Tuscarora Interceptor to Rt . 7 since time is of essence because the By-Pass con- struction in this area will be advertised in November. The above reso- lution was unanimously adopted and the Agreement is as follows : THIS DEED, made this day of 1969, by and between WILLIAM S. ALBERTS and HELEN A. ALBERTS, his wife , hereinafter referred to as the Landowners , and the TOWN OF LEESBURG, State of Virginia , a municipal corporation ; WITNESSET H: That for and in consideration of the sum of One Dollar ($1 .00) and other good and valuable consideration, the re- ceipt whereof is hereby acknowledged, the said Landowners do hereby grant , bargain, sell and convey unto the said Town of Leesburg, its successors and assigns , a perpetual right to lay, construct and.maintain a sanitary sewer line and manhole, in the County of Loudoun, Virginia, to be laid in the right- of-way which is described and set forth on the plat made by Dewberry, Nealon and Davis , C .L.. S . , dated June 27 , 1969, attached hereto and by reference made a part hereof. AND the Landowners do hereby further grant to the Town of Leesburg the right to use two (2) additional strips of land each 7- feet wide , one on each side of the said easement , as de- scribed and shown on said plat, contiguous and parallel thereto, during the original construction of said utilities for any and all purposes appurtenant thereto. Said easement and afore-described additional strips affect a part of the property which was conveyed to the said Landowners by deeds duly recorded among the Land Records of Loudoun County , Virginia in Deed Book 375 , Pages 273 ,380 and 554 , by Pilot In- vestment Corporation , to which 'deeds reference is hereby made for a more particular description of the land conveyed. AND the Landowners do hereby agree that the Town of Lees- burg, its successors and assigns , shall have the right and privi- lege of entering upon the aforesaid easement , whenever it may be necessary, to make openings and excavations and to lay, construct 96 MINUTES OF OCTOBER 8, 1969 MEETING. and maintain said municipal utilities and appurtenances , it is further agreed that no buildings or similar structures which will unreasonably restrict access to subject sanitary sewer and/or appurtenances thereto shall be erected in, on or over the said right-of-way by Landowners , their successors and as- signs ; but this shall not prohibit the use by said Landowners , their successors and their assigns , of the land for grazing , cultivation, or passage over and across the same by farm or other vehicles and equipment ; nor shall it prohibit the Land- owners , their successors or their assigns , from constructing such roads across the easement and making such use of the roads as they may determine to the extent that the same is not in- jurious to the line . The Town of Leesburg, its successors and assigns , shall repair damage to fences or improvements and shall pay for any damage to crops , trees or other vegetation, either inside or outside the right-of-way , when such damage results from the construction, inspection or maintenance operations and pre- serve intact , to the maximum extent practicable , all existing ' trees on the easement and the additional strips , and shall obtain specific permission from the Landowners before disturb- ing any tree greater than three (3) feet in girth (at three feet above ground level) . Any trees which are felled shall have their trunks and major limbs cut to firewood lengths (15 - 18 inches) and delivered to Landowners ' residence area on Route 654 and stacked as directed by Landowners for. their use Or disposal. At completion of construction, the Town of Lees- burg shall return the ground and cover to good condition ; all debris , including all rocks , stones , brush, tree scraps , con- struction materials and any other trash shall be completely re- moved from the property; the entire easement area , permanent and construction , shall be disced to a smooth surface ; to pre- vent erosion, cover shall be reestablished in the form of perma- nent grass (such as orchard grass) ; to replace the barrier origi- nally provided by natural growth, a fence shall be erected across the entire 'easement width at the boundary with the W & OD RR R/W, fence to be standard farm type , 48 inches high, and supported by no less than 5 locust or treated wood fence posts . (A standard 10-12 foot farm type gate may be inserted in the fence line within the permanent width, ifsodesired by the Town ; such gate to be kept locked, with two keys provided to the Landowners . ) IN WITNESS WHEREOF the said Landowners have executed this instrument the day and year first above written. (SEAL) William S. Alberts (SEAL) Helen A. Alberts On motion of Councilman Pumphrey , seconded by Councilman Hill, and there being no objection to considering this tonight , the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Manager be authorized to advertise for bids for construction of sanitary sewer from Tuscarora Interceptor to Route 7 . Mr. Ritter said that Mr. Moody is doing all of the engineering on the sewer lines under construction . On motion of Councilman Pumphrey, seconded by Councilman Murray, the following resolution was offered: BE IT RESOLVED by the Town Council of the Town of Leesburg, that permission is granted for a sewer connection to Colonel Riley to serve a dwelling just outside the corporate limits on Rt. 7 East , in accordance with Sec . 19-13 of the Town Code . 97 MINUTES OF OCTOBER 8 , 1969 MEETING. Mr. Ritter explained that Colonel Riley would be paying for this sewer connection in accordance with the Code provision already set up, but that he will not be able to hook into it until the Sewer Plant is com- pleted. Mayor Rollins moved to recommit this to the Utility Committee for further hearing, but this motion was dropped for lack of a second. The resolution was then adopted by a vote of 5 to 1, with Mayor Rollins voting against it . On motion of Councilman Wallace , seconded by Councilman Murray , the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that an appropriation be made in the amount of $68 ,279. 94 to pay English Construction Company for Payment #12 on Con- tract S-I . (1969 Bond Issue) Councilman Wallace suggested that there are two streets in Waverly Heights that are not hard-surfaced, as well as Edwards Ferry Road, and he thinks something should be done about these streets . He would like the Utility Committee to consider this . Councilman Pumphrey said there is also the road to the Rehabilitation Center and Sycolin Road, neither of which are hard-surfaced. Mayor Rollins asked Mr. Ritter to figure the cost of connecting Valley View Avenue where the Railroad crossing was as a through street, with sidewalk, curb and gutter . There being no further business , the meeting adjourned at 10 :05 P.M. • 2 ' -et Mayor • Clerk of thr Council SPACE REQUIREMENTS AND PX5Inu: SITES FOR • IA)_;DO'i.. COUNT ;Cn_„_. ..^•Y'. OFFICES TO 1985 The following chart summarizes space requirements for Loudoun County Government to 1935. (1) (2) (3) (4) YEAR ESTIMATED ESTIKkT D ESTINATF:D SQ. FT. ESTIMATED SQ. FT. POPUL\TION EV.PLGYF?UT OFFICE SPACE PARKING SPACE 1969 39,1:00 134+ 34,8401L55o. 76.0,355F7. 1970 44,712 157 40,820 217 54,281 1975 70,065 245 63,701 335 '13,75n 1980 107,279 375 97,500 501 125,250 1985 156,789 54? 142,740 714 178,500 *budgeted 1963-1969 fiscal year Column (1) : population based on Planning Department estimates. Colurn (2) : employment basad on 3.5 employees per 1,000 population. Colurrm (3) : office space based on 240 eq. ft. per employee. Column (4): parking space based on present Board policy, 2.5 parsons per vehicle, 250 sq. ft. per vehicle, and 1 of 1% of registered vehicles in County for public parking. Loudoun County currently has 134 employees (including school administration employees) or 3.4 employees per 1,000 population. Thus, it is not unreasonable to assume a future ratio of 3.5 employees per 1,000 pcpulation. This ratio is comparable to most all othat urban local governments in Virginia. Loudoun County will have 549 employees by 1985 and will require 142,740 square feet in office apace and 178,500 sauare feet for parking apace -- a total of 321,240 square feet. These estimates may coma as a shock, but several facts should be & kept in mind: 1. the national average for local government employment is slightly under 5 employees per 1,000 population; 2. the southeast regional average for local government employment is slightly over 3.5 employees per 1,000 population; 3. many local goverment capital building pro- gram aro UNDERESTIMATED and new facilities are cramped almost before they aro completed.' Estimates should be set high enough to avoid the mistakes that other jurisdictions have made and low enough to capitalise on the present availability of land. PROPOSE SITES All coat estimate° should be considered tantativo and used as guidelines of probable costs. There is no may of determining a very close estimate op the coat of land without an up-to-date appraisal. bo did not go to that expanse. Also, construction costs of public buildings are estimated •v: $25 par square foot. These estimates are not meant to be exact, bit they are considered reasonable. They should provide a basin for cant 4tbring alternative locations for a proposed county office complex. Site No. 1 -- Downtown' gosburg , The area is dial,7 edjacent to our present quarters Gant be considered. The Coun 'Yalrecdy ammo much of Block 23 and Lot 1, Block 31. The remaining lo, lin Block i3 (except 2-5 and 14) and Block 31 is(except 10.11 and 15) .'11 Block 32 mould i provide 321,750 'square fent of useable land. i 'I l- • .r.-,li1 • , A (24 ) Tha present 4dainictraticn end Clerk's] Building would ha retained ,. - and renovated to the extent naceaeaiy, and the office° in the County Jail would ha retained oinco both facilitioa would ba a part of any ex- paoion project at our pratant oltao Thoroforo, 123,000 egnhra fest for parking would add a total of 283,000 aquaro foot to our existing Yacilitiea0 Tho following chart oummarisee the connoted costa of dovoloping end conctructia3,county office facilltioa edjccont to our p econt officaoo • • COST COST (t)S-1' ) n2t9i6tr Buildings cc 122,000 ago Ito 3,050,000 3,050,000 Utilitioo -- Weir and SCwr $ Paving and Laadacapin$ 16,667 aq0 yds Q 82020 - 40,500 60,000 •Dawolition end Relocation 10,000 . - 100,000 Renovation of Ucaablo Buildings 55,000 65,000 Contingency -- 5% - 18247) , -2001425 MORAL 530766,133 • Oh,118,925 Hcoavor, tbara aro poral catrditicna that rust ho cot to adaquatsly otilire the proporty in thio proposal' (1) proccmt Um caning rootricticao rat to 81Rtd to all= the County to canotrnt a cultlotcw building or buildings in the praocribad areap. (2) water end war faeilitioa clot ha provided to t p pragsrty of no coat to tha County; • • (3) o to vuuieular cocoa° swot ha prcaidsd fray the propopty to on arterial or 03t? 'Arcot; (Q) cartaia otreato mot to rantca and a apo „ / traffic opt= installed ao requraottd Qy the Board of 8uper- viooro and Ito consultant; (5) parking rout ha reatfiot^cd on attract cm olds of captain otwoto floor tko reSt3=ii pito at tis ragtoot of the Board of supsraiaeao cod its consultant ercbitoct; • (3) .N ter t ba ded t (6) adeof ttuate in Boardband of SSuppaarrviooraoond ito cicnoolntant withoutot coat to tha County an cactiana of North Stmt and Harrison Street; (T) architectural chorecteriotico of psgooaad County facilities must ha loft to tha discretion of the Board of Suparviooro and to architect; • (8) any rogaird off-site storm drainap crust ba the rvaponoi= bility of tha Torn of Leaoburao • • Ct&tar S® Thera are several other cites that tha staff incaoti,atodo Yt to aasucad that the County sill not decentralise county offices and car- vicao except on a relatively tou-servicea htiji yield scale; therefore, all goverment facilities and offioao including school adeiniotraticn and courtop but oucopt the County Jail, mill relocate if eny part of tt county offices rolocateo He over, any r alatatian of tree oCoarthc!oon mall rxpaire an affirotiva vote of a majority of gn"tified votoro,end a majority of frooholdaro in a spacial olocticn cn1&ad by Oa Circnit Coast Jc&p upon patition of the Board of Supawviooro at me-third of the qualified voters of the County (e if of cllieh cast bo freehcldo2o)o Site No. 2 Tho folio:ring chart scrim° the coot of CDcalapIRC the pro- • posed oitra and the caaotr tctica of the county office oczplout • • •(k) 1.�� •• -r • • L'41YE= :MLN/KUM s, ITER • &STIAMTED ESTIMATED CMT ' COST Lurid — 20A, 0 50,E 4 70,000 Buildings =- 143,000 oq, ft, 3,575,E 3,750,000 Utilatios Mater and Sotor 300,000 45o,0G0 Paving & Landocaping =- 19,883 oqo 7'do 43,600 60,000 Demolition & Relocation Renovation of Datable Office° c Contingency 00 5% a 000 21821; Goo Gross Coot �i 4g5�tn,aoo Sale of Courthouse Property ...11492422 ). (47,5A Not Cost $ 3,723,600 L5 07, , � • Toro arc socana). oc diticno that Get bo rot to preporl&7 utilico tits propcsod oatra: • (1) ouffaoacmt =soap (moo) Sc naeocoy to alla-a for es mien a?tor 1985 cad to eeat9ol decalernt of tainted fcailatioo by privato on eco an cdjacasc0 pregartBooa Wit`•. K-v "7—'' .-7T-1}r .l ,-..- .. • (3) the Loudoun County Sanitation Authority ohonld provido, . or coati to bo provided, all water end tsar focilitaoo; and, (4) tib Plrneing Co:niacin must grant a paruit for thio • typo of era of tha R=2 cowed praparty° • alto Woo 3 • Tho follcaing chart oarricoo the coot of dowloping the propocod cite end the coaotructien of the csntraliovd eaipl na • • (5) •• MN= NASD= ' . gyp ESYIF&53D ES?INNISD . COB? COSY 1C24 oo 2010 3 c V Buildiwj m 143,000 a$0 ft0 3,575,000 30?50j000 ftilitieo -- Water & Sovar 2b39030 3000000 Paving & Lcndscaping m 190833 Cq0 780 4.1,600 60°000 Demolition & Rolocaticn .0= • "0- Renovation of Useable Mica =0= • Ccntingoncy -- 50 c30, _�_2� Orono Coat 3 4.o�ssPRIC $ n Salo of Courthou:a Praparttiy. �• iC00) 4iikg) • flet Coat $ '' "•�• Ha:avar0 tha economic fbasibility of thio aitro .dapando an donated ludo If the load io not dcaatad0 the one oannot to ccaoidarcd a ocparabla alternative, Tho initial coat of p c' tdica(j altos and Cosner till, to approuir ata y 0205 zillion° Basad on xxnt +n fedorol partioipaticn and tha participa- 4 tion of propartsy c nrs in the arca to to caacd0 it io anticipated that t$a Comty will romp SOH of tha cfd,inal iacootnnb in fist to tan yam), +bcaa tin c8t2n1 coot to the County would to aproultatay 0300°000 as Ito otiso in Ma total coot of theca pro3ooto0 Tho Loudct a County Scnitotica Authority c20t to in a politica to fincetca too waded nater end caress icyravo=nts if Oa Comity io to looabra an thin oito0 Advenca paytant.by pscporty =taro, federal gosaracant partici- . potion:, end 2:3to o boning meld to the Coma by shioh to '.. a:ca theca pkdocto0 Hcaawr0 & Beard of Soparviooao hzco to boob up cny bead tszrn3 Gait& bcr'cwin3 capacity of to Co ity° Gita flop 4 acCn a Etta — Boot of Ro,et:i 15 en9 CatntAa_ CIS'610 This Oita neo f'taat iEntiaotad by Un foray Eraoutica Soortory end fccd to baa vow rocoonabla pcoibility for /In location eeg o ec A7 office eaylea0 An option woo •-,e• on t i praparty by • • (6) :0; a private party then the Board decided against the site. Hosever, thid • option has not been exorcised and expires September 25, 1969. The staff reconsidered this site as apoasiblo location for any future county office =flex. The tam intends to extend Catoctin Circle wast of Route 15 through this tract and, therefore, vehicular access Will ba no major problem. Water and sever facilities would be provided by the Time. The folloxing chart ouciarizea the estimated coats for developing the proposed site and constructing a county office complex: IEEt Lend — 2D1. $ 80,000 $ 120,000 • Buildings 3,050,0e0 3,750,000 Utilities — Water and Sauer $ -0- Paving & Landscaping 40,500 60,000 Dbnolition & Relocation 1,000 1,000 Renovation of Useable Office° 65,000 -0- Contingency -- 5% 161 82 196 550 Gross Total $-- 3 4427:550sols of Courthouse Property (4750000) Dot Coat $ 3,398,325 $ 3,652,550 Hever, there are certain conditions that must be cat to adequately utilise the property in this proposal: (1) the County my be required to participate in the coat of extending Catoctin Circ2o; (2) ntaicrn buildinoogoate are bccod on 122,000 agaaro feet and the use/facilities in our present location, coed maximum building costs aro based on 143,000 square feet which doss not use our existing facilities; • (3) utilities (cater and ower) mist be provided to the property by the ?oma of Leesburg at no expense to the County; (?) - Y , • (4) it nay ba necessary to demoliah one largo frau house an the propos ed vita; (5) the mini= total estimate is based on the use of existing county faoilitieo and the maxtuma total cost contemplates the sale of the Courthouse and related properties for a totally centralized county office facility. Tha following chart summarizes the minimum and maxirmn • estimated coats of the four situs under considerations SITE Site No. 1 =- Doantaun Leesburg $ 3,766,133 $ 4,118,925 Site No. 2 3,723,600 4,073,E Site No. 3 3,604,680 . 3,840,500 Sita No. 4 -- at. 15 & Catoctin Circlo 3,398,325 3,652,550 (Leesburg) • • • (8)