HomeMy Public PortalAbout1969_10_08 89
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 8, 1969.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers , 10 W. Loudoun Street , Leesburg , Virginia, on October
8 , 1969, at 7 :30 P.M. The meeting was called to order by the Mayor,
with a prayer by Councilman Howard. Those present were : Mayor Kenneth
B . Rollins , Councilmen G. Dewey Hill, Frederick R. Howard, Walter F.
Murray, Robert A. Orr, John W. Pumphrey and John A. Wallace , Jr . ; also
Town Manager James W. Ritter, Jr. and Town Attorney George M. Martin.
- The Minutes of the regular meeting of September 24 , 1969 were approved
with one correction being made by Mayor Rollins , that being to add to
the next to the last paragraph on the last page the following: "The
Chair requested that this plan be drawn. "
Mr. Huntington Harris , Supervisor for Leesburg Magisterial District,
appeared before Council, first of all reporting that he and Mr. Douglas `
Pratt had met today on the proposed redistricting of the County. Mr.
Pratt had conceived of a way to accomplish this which would not be in- J.
sidious and that would preserve the integrity of Leesburg . He said it
is mathematically impossible to do this and keep within the ten per cent
variation, and he does not know whether the Judge would accept this .
He also reported that , with regard to the Northern Virginia Regional
Planning District Eight , the Board of Supervisors expects to meet with
the Executive Secretary of the Council of Governments and the Director
of the Northern Virginia Regional Planning District before its next
meeting . In the meantime , the Board has again tabled the proposed
Charter Agreement . He said that the City of Fairfax, at its meeting
last night, voted to join the Planning District, this now leaving only
two or three jurisdictions who have not yet joined. His one remaining
reservation is that the nature of the financial contribution is still some-
what ambiguous and he agrees with Alexandria that the arrangement for
the financial contribution could be deleted from the Charter - that it
should be on a per capita basis , rather than a jurisdictional basis .
Mayor Rollins interjected here that he has received letters from three
jurisdictions who have taken action not to join (Manassas , Herndon and
Vienna) on the basis that they do not agree and will not support the
present contribution formula . Mr. Harris agreed that this is the main
problem to be resolved.
Mr. Harris also reported that the Board of Supervisors took action,
at its meeting yesterday , to write the Highway Commissioner, asking that
action on the Southwest Quadrant of the By-Pass be taken as soon as
possible , in line with the resolution adopted by the Town Council at
its last meeting .
Mr. Harris presented a rather detailed report on the four possible
alternatives for a County Office Complex, a copy of which is attached
hereto, and elaborated on this report . A question and answer period
followed. Mr . Harris said that the Board would like the considered
view of the Council as to the best possible course of action on_. this
most important matter and requested that the Town and County staffs meet,
at the Council 's discretion , on the detailed problems of such a move .
Mayor Rollins said that Council will forward its best judgment in due
time . Admiral James Dudley spoke briefly , as a taxpayer, on this sub-
ject, stating that the Town has to think about the property that would
be taken off of the tax rolls in an area where there might be a good
deal of revenue , as opposed to some place other than in the Town.
However, he said it is realized that Leesburg is the County Seat and,
consequently , must accept some of these financial difficulties .
Mr. Charles Ottinger , attorney for First National Bank of Purcell-
ville , addressed Council regarding an Agreement between the Town, the
Bank and Blue Ridge Aircraft , Inc . with respect to a loan to Blue Ridge
Aircraft for the purpose of erecting T-hangars on the land leased by
Blue Ridge from the Town at the Leesburg Municipal Airport. He explained
the reasons the Bank desires this Agreement and that Blue Ridge needs
the Agreement in order not to curtail construction on the second hangar;
the first one being near completion. On motion of councilman Orr, sec
onded by Councilman Wallace , the adoption of this Agreement was offered.
However, Mayor Rollins objected to considering this tonight , since only • .
members of the Airport Committee have had time to study it . It was then
decided that Council would recess for a short time in order to study the
Agreement . After recess , a question and answer period between members
of Council and Mr . Truxel and Mr. Reynolds , officers of Blue Ridge, en-
sued. The following Agreement was then unanimously adopted:
9(1
• MINUTES OF OCTOBER 8, 1969 MEETING.
THIS AGREEMENT, made this 8th day of October, 1969,
by and between the TOWN OF LEESBURG, in Virginia , a municipal
corporation, hereinafter referred to as TOWN ; BLUE RIDGE AIR-
CRAFT, INC. , a Virginia corporation, hereinafter referred to
• as BLUE RIDGE.;_ and: FIRST. NATIONAL :BANK OF 'P.URCELLVILLE, Pur'-
' cellville , Virginia , a National' Banking Corporation, herein-
after referred to as BANK ;
WITNESSETH :
THAT, WHEREAS, BLUE RIDGE is the tenant under Lease dated
• 22 June 1966 , granted by TOWN, of a certain portion of an air-
port facility known as Leesburg Municipal Airport ; and
• WHEREAS, that pursuant to the use of such land by BLUE
•
RIDGE under the terms of said Lease , BLUE RIDGE desires to erect
certain structures upon the property ; and
WHEREAS, in order to obtain the funds necessary to pay
the costs of such structures , the BANK has agreed to lend cer-
tain funds to BLUE RIDGE ; and
WHEREAS, the Bank desires to hold a first lien upon the
structures to be erected and to have access thereto ;
NOW, THEREFORE IN CONSIDERATION of the premises and the
sum of ONE DOLLAR 01 .00) , paid by each of the parties to the •
other, the receipt whereby is hereby severally acknowledged,
the parties hereto covenant and agree each with the other, as .
follows :
(1) Pursuant to the terms of said Lease, TOWN hereby
• grants unto BLUE RIDGE the right to construct , maintain and
operate facilities and structures , the plans of which are here-
to attached and made a part hereof, upon the premises covered
by the said Lease and agrees that the same shall be deemed
chattels real and not be deemed fixtures , nor in any wise become
a part of the real estate , it being understood that the same
shallremain the property of BLUE RIDGE subject to any lien
or liens now placed or to be placed upon such chattels real
in favor of BANK, until BANK 'S lien is fully paid, which lien
shall not extend beyond the time permitted by Section 22 of
the Lease, together with the right to remove the same at the
will of BLUE RIDGE or at the will of BANK, should there be a
default in any obligation given in favor of said BANK, upon
such chattels real.
(2) In the event of the removal of any such chattels real ,
the leased premises shall be restored to its original condition
at the expense of BLUE RIDGE or of BANK, as their interests in the
leased premises may appear.
(3) TOWN covenants and agrees that in the event of default
in the payment of any installment of rent , or of any violation
of any covenant contained in Lease by BLUE RIDGE, which shall
constitute grounds for default , tofoiQrwith notify BANK by Reg-
- istered Mail of such default and give to BANK thirty (30) days
within which to remedy any such default, and in the event BANK
- shall elect to remedy such default, TOWN hereby agrees that the
assignment executed by BLUE RIDGE of such lease in favor of
BANK shall thereupon be deemed to go into full force and ef-
fect and the BANK, or its agents and assigns , shall succeed to
all rights and benefits under such lease with TOWN approval of
any assigns .
(4) BANK hereby agrees to notify TOWN forthwith of any de-
f fault by BLUE RIDGE in an obligation secured by any such chat-
tels real.
9 �
MINUTES OF OCTOBER 8 , 1969 MEETING .
(5) BLUE RIDGE covenants with Bank and with TOWN to
make the payments on the indebtedness to BANK when due and to
insure the structures against fire and general casualty, with
proper assignment to BANK of possible payments by the insur-
ance company in the event of casualty, and it is expressly un-
derstood that in the event of default in payment of indebted-
ness to BANK or failure to keep the structures adequately in-
sured, such default shall constitute a breach of this covenant
and, at BANK 'S option, TOWN shall terminate the Lease and as-
sign the Lease to BANK or its successors , and/or assigns , any
assigns to be approved by the TOWN.
(6) TOWN hereby gives and grants unto BANK, irrespective
of whether such lease may be assigned, the right of ingress
and egress to and from the leased premises for the purpose of •
inspecting , maintaining, repairing, replacing , razing, remov-
ing , or otherwise dealing with. the chattels real to be erected
upon the leased premises .
(7) In the event cancellation of the lease shall. occur
for cause other than default of. a kind that can be. remedied
by said. BANK, TOWN shall forthwith notify BANK by Registered
O Mail and BANK shall have a reasonable time within which to re-
move such chattels real .
TOWN OF LEESBURG
BY:
(SEAL)
ATTEST:
BLUE RIDGE AIRCRAFT, INC.
BY :
• President
(SEAL)
ATTEST:
Secretary -
FIRST NATIONAL BANK OF PURCELLVILLE
BY :
President
(SEAL)
ATTEST :
Title
Town Manager Ritter reported the following :
(1) About a month ago, there were Highway Department representa-
tives here making a study of traffic conditions in front of Leesburg
Plaza but , so far, we have had no word as to their recommendations .
Mr. Wiggins has contacted them and they expect to get started on this
study very soon - they have been busy with problems in the flooded area
of Virginia .
(2) A letter of acknowledgment from Coumlissioner of Highways Fu-
gate regarding our resolution on the Southwest Quadrant of the By-Pass
was read by Mr . Ritter .
(3) At the last Council meeting, the Arl Curry sewer project was
awarded to English Construction Company . This bid had been received in
July and, in the meantime , English has moved all of their equipment out•
and they are no longer interested in the job. In discussing this job
with Maryland Excavators (who also bid on it and were $1 ,000 higher) ,
' 92
MINUTES OF OCTOBER 8 , 1969 MEETING .
they are willing to take only $500 more and do this job, with rock exca-
vation and paving patch to be extra . This project could run as much
as $4,300 . He has already started on the Route 654 sewer construction,
so already has his equipment here and could start on the job very soon .
This job could wait until next spring, but he does not believe the price
will be any cheaper at that time . He said he believed the Council should
act on this tonight if possible if we are going to let Maryland Exca-
vators have the job.
(4) The tax bills for 1969 have been mailed out and. it has been
found there is an increase of $6 ,224.00 in anticipated receipts over
last year.
(5) Regarding the appropriation to pay Frank Myers for water to
be used from his Well , so far the bill is only around $280 .00 and we
have not used the Well this month, so this should be ample to take care
of the rest of the fiscal year.
(6) The estimated cost of the Semones-Durfey storm sewer is
$6 ,000 . This is not in the Budget , and neither is the storm drain
through Mr. Fisher 's property. He feels we have a definite obligation
to Mr. Fisher and that it should be done very quickly .
(7) At the time the Committee discussed the Edwards Ferry Road
resurfacing, Mr . Bozel was away. Since that time , he has looked at it
and it has been found there is an insufficient amount of stone on the
road to do the job, so it would be better not to surface treat it at
this time . It is getting late in the year to do this job too, so it
has been decided that it would be better to wait and do it this next
summer and hope for a good price at that time .
(8) The cost study presented on the remainder of the Sewage Treat-
ment Facilities Project , plus other items of water and sewer lines , bal-
ances out pretty well . There would be about $11,000 more than we need,
assuming that these costs work out according to estimates . However,
with only this amount of cushion, we do not have money to throw away.
It is thought and hoped that this will do the job, but it has been
found that there are a couple of other jobs _as well, one being-the
Hospital road, for which we are obligated in the amount of $15 ,000 from
the General Fund. Also, we may have to pay Johnson and Williams more
money on the Potomac River engineering study. A year ago, he gave us a
cost of approxirhately $40,000 to $45 ,000, depending on the estimated
cost of the project, but that estimated cost is $1,200 ,000 . He does not
believe we will get all of the items finished this year, but feels that
we will need some more for them.
Mayor Rollins said he had letters from each of Manassas , Herndon
and Vienna , stating that the Councils of each have refused to join the
Eighth Planning District because of dissatisfaction with the formula
for payment from the member jurisdictions . Under the present formula ,
each member would pay the same , and it is believed that this should be
on a population basis . The Councils of each of these jurisdictions
have asked that Leesburg not join until some change is made in this pay-
ment formula.
Mayor Rollins also said that Mrs . Carr had called to express her
appreciation for the contribution to the Restoration Fund due to her
daughter 's death.
He also read a letter of appreciation from Mrs . Moody, thanking
Town officials for their cooperation in holding the "Cart Mart" this
past Saturday. He also expressed the Council 's appreciation and
gratitude to her for the work she has done on behalf of Leesburg.
Mr. Moody reported on progress at the Sewage Treatment Plant , stat-
ing that we are now definitely making progress . He believed the letter
from the Town which stated that we would not extend the completion date
beyond the October 31st deadline helped tremendously and, if they keep
moving like they are now, the Plant should be finished by Christmas .
The penalty clause will not worry them too much, but they know now that
we mean business .
9a
MINUTES OF OCTOBER 8 , 1969 MEETING.
Councilman Hill asked if we did not have $60,000 set up in the
Bond Issue for design on going to the Potomac . Mr. Ritter said there
was $35 ,000 set up for this purpose , and read other appropriations set
up in the Bond Issue .
Councilman Wallace commented that he understood the pump that was
to be installed at the Myers Well was to pump 250 gallons per minute .
Mr. Ritter said the one they put in pumps 150 g . p.m. and he has written
to find out why they did not put the larger pump in.
Mayor Rollins asked Council 's wish on the County Complex Plan.
It was the general consensus that a joint work session between the
Planning Commission and the Council be set up to discuss this matter.
Mayor Rollins said he would contact Mr . Leach regarding a time for
this meeting.
On motion of Councilman Pumphrey, seconded by Councilman Howard,
the following Ordinance was unanimously adopted :
BE IT ORDAINED by the Town Council of the Town of Leesburg,
that Sec . 15 -19 and Sec . 15-20 of the Town Code be readopted
to read as follows , and with penalty provision :
C
Sec . 15-19. Disorderly , etc . conduct - On public conveyande
generally .
•` If any person behaves in a riotous or disorderly manner
in any street, highway , public building, or other public place
other than those mentioned in the preceding section, or causes
any unnecessary disturbance in or on any public conveyance , by
running through it , climbing through windows or upon the seats ,
failing to move to another seat when lawfully requested to so
move by the operator, or otherwise annoying passengers or em-
ployees therein, he shall be guilty of a misdemeanor.
Sec . 15-20 (1) . Penalty on above .
Anyone violating either of the two preceding sections
shall be punished by a fine not exceeding one thousand dol-
lars ($1,000) or confinement in jail not exceeding twelve
months , in the discretion of the jury or of the court trying
the case without a jury .
On motion of Councilman Murray , seconded by Councilman Pumphrey ,
the following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the following appropriations be made :
$2 ,200 .00 - to pay Frank Myers for water to be used from
his well during the fiscal year. (Utility
Fund - Operating Expenses . )
• 14 . 90 - A & E Blueprinters , for printing during August.
(1969 Bond Issue)
However, Councilman Hill said he would like to see Council pursue the
possibility of buying the Myers Well. Councilman Wallace concurred in
this , but said he would like to see both committees meet with Mr. Myers .
There being no objection, Mayor Rollins directed the Utility Committee
to negotiate with Mr. Myers and .determine whether he would be willing
to sell and his price .
On motion of Councilman Pumphrey , seconded by Councilman Hill , the
following resolution was offered :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to secure bids on the
installation of a storm sewer through the properties of Dur-
fey and Semones , between N. King Street and N. Wirt Street .
�4.
MINUTES OF OCTOBER 8, 1969 MEETING.
Councilman Pumphrey pointed out that this was approved and the ease-
ments required outright , and with no money paid for these easements , over
a year ago, and nothing has yet been done . Mr. Ritter said the Town
could assist on this job a great deal and help to cut the price , however,
Mayor Rollins said he would like to see a contractor do the whole job,
then he is held liable for any damages . Councilman Pumphrey suggested
that we advertise for bids and, if they are too high, then we can ne-
gotiate with the prospective bidders . The resolution was then unani-
mously adopted.
On motion of Councilman Howard, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the Town Manager be authorized to purchase two flag poles
with flags , to be installed in front of the Municipal Building,
' at an approximate cost of $385 .00 .
Admiral Dudley said these flags are purchased through the American Legion
and they will waive any commission since this is a municipality . These
will be of fiberglass construction . Mr . Ritter said they will be 25
feet from the ground to the top of the pole and will be installed by
Town forces . Mayor Rollins suggested an eagle on the top instead of
the ball . Admiral Dudley said this might run about $30.00 more , but that
it would be proper to have the eagle atop the U. S . Flag only . Council-
man Hill asked about the removal of Power Company and Telephone Company •
lines in front of the building. Mr. Ritter said VEPCO will do their
part of the work and the County Electrical Inspections Department will
go along with it . He is now working on the telephone wire arrangement .
Admiral Dudley said it will take 3 to 5 weeks for delivery of the flag
poles .
Councilman Pumphrey congratulated the person responsible for de-
signing the Municipal Offices sign . Mr. Ritter said Mr. Forbes designed
it and Dan Hyatt made it .
On motion of Councilman Pumphrey , seconded by Councilman Howard,
and after explanation of how this can be accomplished, the following
resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to install a storm drain
through the property of Donald Fisher and across Edwards Ferry
Road, at an approximate cost of $1,400.00 .
On motion of Councilman Pumphrey, seconded by Councilman Hill, the
following resolution was adopted by a vote of 5 to 1, with Councilman
Wallace voting against it :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to secure bids on the
construction of the Rt . 15 South Sanitary Sewer, described
as beginning at existing manhole near Evergreen Mill Road
. and ending at a point on the west side of Rt . 15 on the John
Wright property .
Councilman Wallace said he is concerned about the cost of this project,
which is to come from the Bond Issue and which funds are getting pretty
tight . He believes the Town should set some sort of policy in regard
to water and sewer lines outside the corporate limits . On this par-
ticular project, Mr. Wright and Mr. Crickenberger will put a 21-inch
line through their property where they actually need only a 12-inch
line, and the Town will pay the difference in the cost of the different
size pipe, since it is planned that eventually Dry Mill Subdivision will
hook into this line . Mr . Wallace said he is concerned about the dis-
tance to this subdivision and whether it is feasible to do this . Mr.
Ritter said this is practical , but it is a long way - about 2,000 feet -
however, it is deep enough to accomplish this , even though it carries
a pretty big price tag .
9�
MINUTES OF OCTOBER 8 , 1969 MEETING.
Councilman Wallace said he believed the developers should be will-
ing to pay their proportionate share to get these lines to their prop-
erty outside the Town limits , and we should have a policy for out of
town developers . Mayor Rollins asked who would pay for the utility
lines to the old Saunders property , which has just been rezoned, even
though the Town tells the developer what size lines he must install.
Councilman Murray said Fairfax County has a policy on this and it was
suggested that we try to secure a copy of this policy . Mr. Ritter
agreed with setting a policy for developers outside the corporate limits .
' On motion of Mayor Rollins, seconded by Councilman Wallace., and
there being no objection to considering this tonight , the following mo-
tion was unanimously adopted:
That the Utility Conuuittee be directed to draw up a statement
of policy for the construction of water and sewer lines in the
County which will be on land that will be served by the sani-
tary facilities of the Town of Leesburg.
On Motion of Councilman Pumphrey , seconded by Councilman Howard,
the following resolution was offered:
<.p
O BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the attached agreement between William Alberts 'and the
.,..� Town of Leesburg covering sanitary sewer easement be adopted.
Q Mr. Ritter pointed out some of the unusual items in this Agreement , but
said this is a very short piece of land and he thinks we can live with
this Agreement . He said he would like authority to advertise for bids
for the construction of the sewer line on Rt. 654 from the Tuscarora
Interceptor to Rt . 7 since time is of essence because the By-Pass con-
struction in this area will be advertised in November. The above reso-
lution was unanimously adopted and the Agreement is as follows :
THIS DEED, made this day of 1969, by and
between WILLIAM S. ALBERTS and HELEN A. ALBERTS, his wife ,
hereinafter referred to as the Landowners , and the TOWN OF
LEESBURG, State of Virginia , a municipal corporation ;
WITNESSET H:
That for and in consideration of the sum of One Dollar
($1 .00) and other good and valuable consideration, the re-
ceipt whereof is hereby acknowledged, the said Landowners
do hereby grant , bargain, sell and convey unto the said Town
of Leesburg, its successors and assigns , a perpetual right to
lay, construct and.maintain a sanitary sewer line and manhole,
in the County of Loudoun, Virginia, to be laid in the right-
of-way which is described and set forth on the plat made by
Dewberry, Nealon and Davis , C .L.. S . , dated June 27 , 1969, attached
hereto and by reference made a part hereof.
AND the Landowners do hereby further grant to the Town of
Leesburg the right to use two (2) additional strips of land each
7- feet wide , one on each side of the said easement , as de-
scribed and shown on said plat, contiguous and parallel thereto,
during the original construction of said utilities for any and
all purposes appurtenant thereto.
Said easement and afore-described additional strips affect
a part of the property which was conveyed to the said Landowners
by deeds duly recorded among the Land Records of Loudoun County ,
Virginia in Deed Book 375 , Pages 273 ,380 and 554 , by Pilot In-
vestment Corporation , to which 'deeds reference is hereby made
for a more particular description of the land conveyed.
AND the Landowners do hereby agree that the Town of Lees-
burg, its successors and assigns , shall have the right and privi-
lege of entering upon the aforesaid easement , whenever it may be
necessary, to make openings and excavations and to lay, construct
96
MINUTES OF OCTOBER 8, 1969 MEETING.
and maintain said municipal utilities and appurtenances , it is
further agreed that no buildings or similar structures which
will unreasonably restrict access to subject sanitary sewer
and/or appurtenances thereto shall be erected in, on or over
the said right-of-way by Landowners , their successors and as-
signs ; but this shall not prohibit the use by said Landowners ,
their successors and their assigns , of the land for grazing ,
cultivation, or passage over and across the same by farm or
other vehicles and equipment ; nor shall it prohibit the Land-
owners , their successors or their assigns , from constructing
such roads across the easement and making such use of the roads
as they may determine to the extent that the same is not in-
jurious to the line .
The Town of Leesburg, its successors and assigns , shall
repair damage to fences or improvements and shall pay for any
damage to crops , trees or other vegetation, either inside or
outside the right-of-way , when such damage results from the
construction, inspection or maintenance operations and pre-
serve intact , to the maximum extent practicable , all existing '
trees on the easement and the additional strips , and shall
obtain specific permission from the Landowners before disturb-
ing any tree greater than three (3) feet in girth (at three
feet above ground level) . Any trees which are felled shall
have their trunks and major limbs cut to firewood lengths
(15 - 18 inches) and delivered to Landowners ' residence area
on Route 654 and stacked as directed by Landowners for. their use
Or disposal. At completion of construction, the Town of Lees-
burg shall return the ground and cover to good condition ; all
debris , including all rocks , stones , brush, tree scraps , con-
struction materials and any other trash shall be completely re-
moved from the property; the entire easement area , permanent
and construction , shall be disced to a smooth surface ; to pre-
vent erosion, cover shall be reestablished in the form of perma-
nent grass (such as orchard grass) ; to replace the barrier origi-
nally provided by natural growth, a fence shall be erected
across the entire 'easement width at the boundary with the
W & OD RR R/W, fence to be standard farm type , 48 inches high,
and supported by no less than 5 locust or treated wood fence
posts . (A standard 10-12 foot farm type gate may be inserted
in the fence line within the permanent width, ifsodesired by
the Town ; such gate to be kept locked, with two keys provided
to the Landowners . )
IN WITNESS WHEREOF the said Landowners have executed this
instrument the day and year first above written.
(SEAL)
William S. Alberts
(SEAL)
Helen A. Alberts
On motion of Councilman Pumphrey , seconded by Councilman Hill,
and there being no objection to considering this tonight , the following
resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to advertise for bids
for construction of sanitary sewer from Tuscarora Interceptor
to Route 7 .
Mr. Ritter said that Mr. Moody is doing all of the engineering on the
sewer lines under construction .
On motion of Councilman Pumphrey, seconded by Councilman Murray,
the following resolution was offered:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that permission is granted for a sewer connection to Colonel
Riley to serve a dwelling just outside the corporate limits
on Rt. 7 East , in accordance with Sec . 19-13 of the Town Code .
97
MINUTES OF OCTOBER 8 , 1969 MEETING.
Mr. Ritter explained that Colonel Riley would be paying for this sewer
connection in accordance with the Code provision already set up, but
that he will not be able to hook into it until the Sewer Plant is com-
pleted. Mayor Rollins moved to recommit this to the Utility Committee
for further hearing, but this motion was dropped for lack of a second.
The resolution was then adopted by a vote of 5 to 1, with Mayor Rollins
voting against it .
On motion of Councilman Wallace , seconded by Councilman Murray , the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that an appropriation be made in the amount of $68 ,279. 94
to pay English Construction Company for Payment #12 on Con-
tract S-I . (1969 Bond Issue)
Councilman Wallace suggested that there are two streets in Waverly
Heights that are not hard-surfaced, as well as Edwards Ferry Road, and
he thinks something should be done about these streets . He would like
the Utility Committee to consider this . Councilman Pumphrey said there
is also the road to the Rehabilitation Center and Sycolin Road, neither
of which are hard-surfaced.
Mayor Rollins asked Mr. Ritter to figure the cost of connecting
Valley View Avenue where the Railroad crossing was as a through street,
with sidewalk, curb and gutter .
There being no further business , the meeting adjourned at 10 :05 P.M.
• 2 ' -et
Mayor
•
Clerk of thr Council
SPACE REQUIREMENTS AND PX5Inu: SITES FOR •
IA)_;DO'i.. COUNT ;Cn_„_. ..^•Y'. OFFICES TO 1985
The following chart summarizes space requirements for Loudoun County
Government to 1935.
(1) (2) (3) (4)
YEAR ESTIMATED ESTIKkT D ESTINATF:D SQ. FT. ESTIMATED SQ. FT.
POPUL\TION EV.PLGYF?UT OFFICE SPACE PARKING SPACE
1969 39,1:00 134+ 34,8401L55o. 76.0,355F7.
1970 44,712 157 40,820 217 54,281
1975 70,065 245 63,701 335 '13,75n
1980 107,279 375 97,500 501 125,250
1985 156,789 54? 142,740 714 178,500
*budgeted 1963-1969 fiscal year
Column (1) : population based on Planning Department estimates.
Colurn (2) : employment basad on 3.5 employees per 1,000 population.
Colurrm (3) : office space based on 240 eq. ft. per employee.
Column (4): parking space based on present Board policy, 2.5 parsons
per vehicle, 250 sq. ft. per vehicle, and 1 of 1% of
registered vehicles in County for public parking.
Loudoun County currently has 134 employees (including school
administration employees) or 3.4 employees per 1,000 population. Thus,
it is not unreasonable to assume a future ratio of 3.5 employees per
1,000 pcpulation. This ratio is comparable to most all othat urban
local governments in Virginia.
Loudoun County will have 549 employees by 1985 and will require
142,740 square feet in office apace and 178,500 sauare feet for parking
apace -- a total of 321,240 square feet.
These estimates may coma as a shock, but several facts should be &
kept in mind:
1. the national average for local government
employment is slightly under 5 employees
per 1,000 population;
2. the southeast regional average for local
government employment is slightly over 3.5
employees per 1,000 population;
3. many local goverment capital building pro-
gram aro UNDERESTIMATED and new facilities
are cramped almost before they aro completed.'
Estimates should be set high enough to avoid the mistakes that
other jurisdictions have made and low enough to capitalise on the
present availability of land.
PROPOSE SITES
All coat estimate° should be considered tantativo and used as
guidelines of probable costs. There is no may of determining a very
close estimate op the coat of land without an up-to-date appraisal.
bo did not go to that expanse. Also, construction costs of public
buildings are estimated •v: $25 par square foot. These estimates are
not meant to be exact, bit they are considered reasonable. They should
provide a basin for cant 4tbring alternative locations for a proposed
county office complex.
Site No. 1 -- Downtown' gosburg
,
The area is dial,7 edjacent to our present quarters Gant be
considered. The Coun 'Yalrecdy ammo much of Block 23 and Lot 1, Block
31. The remaining lo, lin Block i3 (except 2-5 and 14) and Block 31
is(except 10.11 and 15) .'11 Block 32 mould
i provide 321,750 'square fent of
useable land. i 'I l-
• .r.-,li1 • ,
A (24 )
Tha present 4dainictraticn end Clerk's] Building would ha retained ,.
- and renovated to the extent naceaeaiy, and the office° in the County
Jail would ha retained oinco both facilitioa would ba a part of any ex-
paoion project at our pratant oltao Thoroforo, 123,000 egnhra fest for
parking would add a total of 283,000 aquaro foot to our existing
Yacilitiea0 Tho following chart oummarisee the connoted costa of
dovoloping end conctructia3,county office facilltioa edjccont to our
p econt officaoo
•
•
COST COST
(t)S-1' ) n2t9i6tr
Buildings cc 122,000 ago Ito 3,050,000 3,050,000
Utilitioo -- Weir and SCwr $
Paving and Laadacapin$ 16,667
aq0 yds Q 82020 - 40,500 60,000
•Dawolition end Relocation 10,000 . - 100,000
Renovation of Ucaablo Buildings 55,000 65,000
Contingency -- 5% - 18247) , -2001425
MORAL 530766,133 • Oh,118,925
Hcoavor, tbara aro poral catrditicna that rust ho cot to adaquatsly
otilire the proporty in thio proposal'
(1) proccmt Um caning rootricticao rat to 81Rtd to all=
the County to canotrnt a cultlotcw building or
buildings in the praocribad areap.
(2) water end war faeilitioa clot ha provided to t p
pragsrty of no coat to tha County;
• •
(3) o to vuuieular cocoa° swot ha prcaidsd fray the
propopty to on arterial or 03t? 'Arcot;
(Q) cartaia otreato mot to rantca and a apo „ / traffic
opt= installed ao requraottd Qy the Board of 8uper-
viooro and Ito consultant;
(5) parking rout ha reatfiot^cd on attract cm olds of
captain otwoto floor tko reSt3=ii pito at tis ragtoot
of the Board of supsraiaeao cod its consultant ercbitoct;
• (3)
.N
ter
t ba
ded
t
(6) adeof ttuate in Boardband of SSuppaarrviooraoond ito cicnoolntant withoutot
coat to tha County an cactiana of North Stmt and
Harrison Street;
(T) architectural chorecteriotico of psgooaad County
facilities must ha loft to tha discretion of the Board
of Suparviooro and to architect; •
(8) any rogaird off-site storm drainap crust ba the rvaponoi=
bility of tha Torn of Leaoburao
•
•
Ct&tar S®
Thera are several other cites that tha staff incaoti,atodo Yt to
aasucad that the County sill not decentralise county offices and car-
vicao except on a relatively tou-servicea htiji yield scale; therefore,
all goverment facilities and offioao including school adeiniotraticn
and courtop but oucopt the County Jail, mill relocate if eny part of tt
county offices rolocateo
He over, any r alatatian of tree oCoarthc!oon mall rxpaire an
affirotiva vote of a majority of gn"tified votoro,end a majority of
frooholdaro in a spacial olocticn cn1&ad by Oa Circnit Coast Jc&p
upon patition of the Board of Supawviooro at me-third of the qualified
voters of the County (e if of cllieh cast bo freehcldo2o)o
Site No. 2
Tho folio:ring chart scrim° the coot of CDcalapIRC the pro-
•
posed oitra and the caaotr tctica of the county office oczplout
•
• •(k)
1.�� ••
-r
•
•
L'41YE= :MLN/KUM s,
ITER • &STIAMTED ESTIMATED
CMT ' COST
Lurid — 20A, 0 50,E 4 70,000
Buildings =- 143,000 oq, ft, 3,575,E 3,750,000
Utilatios Mater and Sotor 300,000 45o,0G0
Paving & Landocaping =- 19,883 oqo 7'do 43,600 60,000
Demolition & Relocation
Renovation of Datable Office° c
Contingency 00 5% a 000 21821; Goo
Gross Coot �i 4g5�tn,aoo
Sale of Courthouse Property ...11492422 ). (47,5A
Not Cost
$ 3,723,600 L5 07, , �
• Toro arc socana). oc diticno that Get bo rot to preporl&7 utilico
tits propcsod oatra:
•
(1) ouffaoacmt =soap (moo) Sc naeocoy to alla-a
for es mien a?tor 1985 cad to eeat9ol decalernt
of tainted fcailatioo by privato on eco an
cdjacasc0 pregartBooa
Wit`•. K-v "7—'' .-7T-1}r .l ,-..- ..
• (3) the Loudoun County Sanitation Authority ohonld provido, .
or coati to bo provided, all water end tsar focilitaoo;
and,
(4) tib Plrneing Co:niacin must grant a paruit for thio
• typo of era of tha R=2 cowed praparty° •
alto Woo 3 •
Tho follcaing chart oarricoo the coot of dowloping the propocod
cite end the coaotructien of the csntraliovd eaipl na
•
•
(5) ••
MN= NASD= '
. gyp ESYIF&53D ES?INNISD .
COB? COSY
1C24 oo 2010 3 c V
Buildiwj m 143,000 a$0 ft0 3,575,000 30?50j000
ftilitieo -- Water & Sovar 2b39030 3000000
Paving & Lcndscaping m 190833 Cq0 780 4.1,600 60°000
Demolition & Rolocaticn .0= • "0-
Renovation of Useable Mica =0=
• Ccntingoncy -- 50 c30, _�_2�
Orono Coat 3 4.o�ssPRIC $ n
Salo of Courthou:a Praparttiy. �• iC00) 4iikg)
• flet Coat $ '' "•�•
Ha:avar0 tha economic fbasibility of thio aitro .dapando an donated
ludo If the load io not dcaatad0 the one oannot to ccaoidarcd a
ocparabla alternative,
Tho initial coat of p c' tdica(j altos and Cosner till, to approuir ata y
0205 zillion° Basad on xxnt +n fedorol partioipaticn and tha participa-
4
tion of propartsy c nrs in the arca to to caacd0 it io anticipated that
t$a Comty will romp SOH of tha cfd,inal iacootnnb in fist to tan
yam), +bcaa tin c8t2n1 coot to the County would to aproultatay
0300°000 as Ito otiso in Ma total coot of theca pro3ooto0 Tho Loudct a
County Scnitotica Authority c20t to in a politica to fincetca too
waded nater end caress icyravo=nts if Oa Comity io to looabra an thin
oito0 Advenca paytant.by pscporty =taro, federal gosaracant partici-
. potion:, end 2:3to o boning meld to the Coma by shioh to '.. a:ca theca
pkdocto0 Hcaawr0 & Beard of Soparviooao hzco to boob up cny
bead tszrn3 Gait& bcr'cwin3 capacity of to Co ity°
Gita flop 4 acCn a Etta — Boot of Ro,et:i 15 en9 CatntAa_ CIS'610
This Oita neo f'taat iEntiaotad by Un foray Eraoutica
Soortory end fccd to baa vow rocoonabla pcoibility for /In location
eeg o ec A7 office eaylea0 An option woo •-,e• on t i praparty by
•
•
(6) :0;
a private party then the Board decided against the site. Hosever, thid
• option has not been exorcised and expires September 25, 1969. The staff
reconsidered this site as apoasiblo location for any future county
office =flex.
The tam intends to extend Catoctin Circle wast of Route 15
through this tract and, therefore, vehicular access Will ba no major
problem. Water and sever facilities would be provided by the Time.
The folloxing chart ouciarizea the estimated coats for developing the
proposed site and constructing a county office complex:
IEEt
Lend — 2D1. $ 80,000 $ 120,000
• Buildings 3,050,0e0 3,750,000
Utilities — Water and Sauer $ -0-
Paving & Landscaping 40,500 60,000
Dbnolition & Relocation 1,000 1,000
Renovation of Useable Office° 65,000 -0-
Contingency -- 5% 161 82 196 550
Gross Total $-- 3 4427:550sols of Courthouse Property (4750000)
Dot Coat $ 3,398,325 $ 3,652,550
Hever, there are certain conditions that must be cat to adequately
utilise the property in this proposal:
(1) the County my be required to participate in the
coat of extending Catoctin Circ2o;
(2) ntaicrn buildinoogoate are bccod on 122,000 agaaro
feet and the use/facilities in our present location,
coed maximum building costs aro based on 143,000 square
feet which doss not use our existing facilities;
•
(3) utilities (cater and ower) mist be provided to the
property by the ?oma of Leesburg at no expense to the
County;
(?)
-
Y , •
(4) it nay ba necessary to demoliah one largo frau house
an the propos ed vita;
(5) the mini= total estimate is based on the use of
existing county faoilitieo and the maxtuma total cost
contemplates the sale of the Courthouse and related
properties for a totally centralized county office
facility.
Tha following chart summarizes the minimum and maxirmn •
estimated coats of the four situs under considerations
SITE
Site No. 1 =- Doantaun Leesburg $ 3,766,133 $ 4,118,925
Site No. 2 3,723,600 4,073,E
Site No. 3 3,604,680 . 3,840,500
Sita No. 4 -- at. 15 & Catoctin Circlo 3,398,325 3,652,550
(Leesburg) •
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(8)