HomeMy Public PortalAbout1970_06_24 MOM
197
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 24, 1970.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers , 10 -West Loudoun Street , Leesburg, Virginia , on June
24, 1970 at 7 :30 P.M. The meeting was called to order by the Mayor,
.with Councilman Orr offering the prayer. Those present were : Mayor
.Kenneth B . Rollins , Councilmen G. Dewey Hill, Frederick R. Howard, Wal-
ter F. Murray, Robert A. Orr and John W. Pumphrey ; also Town Manager
James .W. Ritter, Jr. and Town Attorney George M. Martin . Absent from
the meeting was Councilman John A. Wallace , Jr.
Mr. John Wine, Attorney , spoke on behalf of Mr. Jack Robinson (who
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was also present) , requesting a variance to place a trailer on a lot
owned by Mr. Robinson in Waverly Heights. He explained that Mr. Robin-
son is 70 years of age and has recently been injured and can no longer
work. He , therefore, must live on a small Veteran 's pension and Social
Security , which is not enough to build a house. He could, however, buy
a second-hand trailer for a small amount down and monthly payments, and
he would like to place this trailer on the lot that he owns . Mr. Wine
also asked that the Availability Charges for water and sewer connections
recently adopted by the Town Council be waived in this case. He said
that Mr. Robinson is a man who has worked hard all his life and never
asked anything of the Town, and he is submitting this request in his be-
;fl half on a hardship case. Councilman Murray stated that he had recently
appeared before the County Board of Zoning Appeals in behalf of- a blind
• — woman, certainly believing this was .a hardship case , and the County turned
it down . This matter was discussed by Council and Councilman Howard sug-
JBested that perhaps a packaged home from Barber and Ross could be erected
on this lot at no .more cost than the trailer would be and this would be
within the zoning laws of the Town. Mr. Wine said he would look into this
possibility before hemade any further plea to the Council for relief
for Mr. Robinson.
Town Manager Ritter reported the following : . _
(1) He explained several items on the Agenda , among them the pro-
posed appropriations and the credit to the Treasurer for delinquent per-
Isonal property taxes .
(2) . The letter from Greenhorne & O 'Mara, Inc . was received yester-
day. It looks like their price has gone up. . Mr. Lake called today and
said he had talked with someone in the State Agency and they have $150,000
appropriated for the current year for four (4) municipalities and three
(3) Planning Districts . He was not too optimistic about our getting a
grant this year.
(3) Two bids were received on the Resurfacing Schedule for 1970,
with Sam Finley , Inc . submitting a bid of $16 ,813; which was $2 ,200 more
than Tri-County Asphalt 's bid of $14 ,462. 15 . .
(4) He talked with Mr. Williams today about theproposedwater and
sewer rate study . Mr. Williams expects to have it here by the middle
of next week. Also, they plan to start the test borings on the Filtra-
tion Plant site this week. - .
(5) All the necessary work has been done on the Bond Issue . The
Petition was presented to the Court, the Notice has beenpublished in
the Times-Mirror, the wording for the ballots received from Reed, Hoyt ,
Washburn & McCarthy and the ballots are being- printed. _
Councilman Orr asked about the change in trash and garbage pick-up.
Mr. Ritter explained that Mr. Herbert Lee Randolph will handle this con-
I tract with just two men, and which will give him a better. schedule , with
one day off during the week to work on his equipment, . if necessary.
Business pick-up will not change and everyone in Town .will still have
collection twice a week.
Councilman Murray commented that Fairfax County 's cost to use the
Dulles Interceptor Sewer has doubled in the last six months and he be-
lieves we are fortunate not to have chosen that method of sewage disposal.
198
MINUTES OF JUNE 24 , 1970 MEETING. - •
Mr. Moody reported that they are moving ahead on the raw sewage
pumping station at the Sewage Treatment Plant, the roof is on and the
. building cleaned up. They are working inside now and this should move
very rapidly . The walkway . in front of the chlorine room is still to
be done - they are waiting on a hoist to move the one-ton chlorine cyl-
inders into the room. The .eye beam is in place . There has been some
little hold-up on the lab equipment for the Control Building. He hopes
to do pressure tests on six or seven. pressure lines next week. All pipe
line work has been done and all structures are about ready to start test-
ing equipment, except for the centrefuge room, and it will .probably be
six months or more before they are ready to use this after the Plant
goes into operation, so there is no rush on this . The electrical work
yet to be done is holding up testing the equipment and he will call
VEPCO tomorrow. He still feels the Plant can be ready for operation
by July 15th or before . They are still trying. to find a Superintendent
for the Plant .
On the Route 15 By-Pass, this line must be flushed out again by the
Fire Department before he can check it again and he will keep after Mr.
Nicholson until this is done .
The Route 654 job has been waiting on Tri-County Asphalt to do two
jobsfor him and they expect to do these next Wednesday -. then this line
. will be ready for checking out .
Mr. Moody said he has started checking Arl Curry 's work in Prospect
Hillsand, so far, •he is doing good work on this.
Mayor. Rollins said Mr. Ritter was to ask Dewberry, Nealon and Davis
for better wording on the sizing of sewer lines, to be incorporated in
the Sewer Ordinance. Mr. Ritter said he got this information this after-
noon and it will be taken up at the next Committee meeting.
The Mayor also said he had complaints from developers regarding the
availability charges adopted by Council, particularly, where a developer
has already contracted to build a house for a .certain price. This new
charge would be considered a "hardship. " He asked that the Utility
Committee consider this to see if thosepeople who had already secured
Building Permits should be excluded.
On motion of Mayor Rollins , seconded by Councilman Orr, the follow-
ing amounts were unanimouslyappropriated from the 1970-197.1 Budget :
$ 3 ,000.00 - Council
1,000.00 - Mayor .
2 ,200.00 - Town Attorney .
14 ,000.00 - Town .Manager
7 ,775 .00 - Treasurer
-• 7 ,235 .00 - Deputy Treasurer
5 ,835 .00 - Clerk . . •
1,400 .00 - Engineer
1,500.00 - Janitor
9,300 .00 - Public Works Director
$53,245 .00 - Total Personal Services - Administration
On motion of Mayor Rollins , seconded by Councilman Orr, the follow-
ing amounts were unanimously appropriated from the 1970-1971 Budget:
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$ 8 ,800.00 - Insurance
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11,200.00 - Social Security
2, 700 .00 - Retirement
2, 115 .00 - Audit •
2,000.00 - Advertisement & Printing .
2,000.00 - Telephone
2,000.00 - Stationery & Office Supplies
450.00 - Auto Tags
220 .00 - Municipal League Dues
100.00 - Miscellaneous Travel Expense
200.00 - Miscellaneous
2 ,000.00 - Electricity , Fuel Oil & Gas
2,000 .00 - Repairs & Supplies
200 .00 - Christmas Bonus
$35, 985 .00 - Total Other Services & Supplies
199
MINUTES OF JUNE 24, 1970 MEETING.
On motion of Mayor Rollins , seconded by Councilman Pumphrey, the
following amounts were appropriated from the 1970-1971 Budget by a vote
of 5 to 1, with Mayor Rollins voting against the appropriation to the
Northern Virginia District Planning Commission for dues :
$ 9,300.00 - Director & Assistant to Town Manager
300.00 - Advertising & Printing
300.00 - Other Services & Supplies
25.00 - Board of Architectural Review
500 .00 - No. Va . . Dist . Planning Comm. -Dues
$10,425 .00 - Total Planning & Zoning
On motion of Mayor Rollins , seconded by Councilman Howard, the fol-
lowing amounts were unanimously appropriated from the 1970-1971 Budget :
$ 1,200.00 - Police Judge
800.00 - Issuing Justice
1,500 .00 - Maintenance of Prisoners
$ 3 ,500.00 - Total Administration of Justice -
CD Mayor Rollins said that, with regard to the appropriation for Per-
-t sonal Services in the Police Department, he believed it was Council 's
intention to make appropriations for individual positions . After some
discussion, it was moved by Councilman Murray that the $60,400 be ap-
Q propriated to the Police Department for Personal Services . This motion
was dropped for lack of a second. On motion of Mayor Rollins , seconded
by Councilman Pumphrey, the following appropriations were unanimously
adopted for Personal Services to the Police Department Budget for 1970-
1971:
$ 8 ,500 7 Chief of Police ,
8 ,100 - Lieutenant
7 ,900 - One Sergeant Position
7 ,900 - Second Sergeant.. Position
, 7 ,200 - One Corporal
7 ,200 - Second Corporal
7 ,000 - One Private First Class
6 ,600 - Second Private First Class
$60 ,400 - Total'
Town Manager Ritter asked Council to consider raising the Police
Clerk 's salary to $5 ,200 in view of the fact that she is being requested
to attend Court hearings and be responsible for collecting the money at
these Court hearings. This matter was discussed, but no action taken.
On motion of Mayor Rollins, seconded by Councilman Orr, the follow-
ing additional amounts were unanimously appropriated from the 1970-1971
Budget :
$ 3 ,800 .00 - Police Car Maintenance .
300.00 - Radio Maintenance
350 .00 - Ammunition
2 ,500 .00 - Uniforms
300 .00 - Training School
600 .00 - Miscellaneous
2 ,400.00 - Police Car
5 ,000 .00 - Police Clerk
100.00 - Travel
$15 ,350 .00 - Total Other Police Department
On motion of Mayor Rollins , seconded by Councilman Pumphrey, the fol-
lowing amounts were unanimously appropriated from- the 1970-1971 Budget :
$ 5 ,450 .00 - Town 's Operating Payment
450.00 - Fire Marshal .
$ 5 , 900.00 - Total Fire Department
200
MINUTES OF JUNE 24 , 1970 MEETING. •
On motion of Mayor Rollins , seconded by Councilman Orr, the follow-
ing amounts were unanimously appropriated from the 1970-1971 Budget :
$55 ,000:00 - Personal Services
12 ,000.00 - Materials
7 ,000 .00 —Equipment Maintenance
3 ,500.00 - Snow Removal
1,000.00 - Sidewalk Maintenance
6 ,800 .00 - Street Lighting
500.00 - Parking Meter Maintenance - • •
600.00 - Traffic Light Maintenance •
$86,400 .00 - Total Streets , Sidewalks & Sanitation
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Mayor Rollins called attention to thefact that the Town Manager is al-
lowed to increase or decrease salaries of the personnel in the Street
and Utility Departments by 15% of appropriations , as he sees necessary.
He is justified in coming back to Council for supplemental appropriations
up to 15 per cent , if necessary, during the fiscal year. -.
Councilman Hill asked if it is planned to surface Second Street.
Mr . Ritter said this will require surface treatment and Tri-County does
not have this equipment . We will do some preliminary work first, then
try to rent a distributor when there is one in the area to -place the
surface treatment on this street.On motion of Councilman Orr, seconded by Councilman -Howard, a
$1,000 contribution to. the Thomas -Balch- Library was appropriated from
Capital Outlays-General Fund by a vote of 5 to 1, with Mayor Rollins
casing the dissenting vote .
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On motion of Councilman Orr, seconded by Councilman Howard, the "
amount of $717 .00 for surveying instruments was appropriated from Capital
Outlays-General Fund by unanimous vote.
Discussion followed re the purchase of and appropriation of
$9,500 for an International Tractor and Backhoe , with the 'present one
tofteth& ded on this . It was decided that' the Town Manager should se-
cure prices on a backhoe before an appropriation is made . -
On motion of Mayor Rollins , seconded by Councilman Orr, the follow-
ing amount was unanimously appropriated from the 1970-1971 Budget :
$30 ,000.00 - Refuse Disposal .
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On motion of Mayor Rollins , seconded by Councilman Pumphrey, the
following amounts •were unanimously appropriated from the 1970-1971 Budget:
$25,000 .00 — $475 ,000 Bond - Principal
15 ,750 .00 - $475 ,000 Bond - Interest
36,000 .00 - $600,000 Bond
$76 ,750.00 - Total Debt Service • •
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On motion of Mayor Rollins , seconded by Councilman Orr, the follow-
ing amount was appropriated from the 1970-1971 Budget : •
$ 1,000.00 - Contingency Fund
On motion of Mayor Rollins , seconded by Councilman Pumphrey , the
following amounts were appropriated from the 1970-1971 Budget :
$40,000.00 - Personal Services
12,000.00 - Materials
700.00 - Vehicle Maintenance
• 2 ,500.00 - Electricity •
300.00 - Purification Supplies -
150 .00 - Fuel
200.00 - Telephone•
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2,000.00 - Equipment Repairs
1,300.00 - Payment to Paxton Home - -
600.00 - Rental on diZerega Spring
13 ,000.00 - Transfer to General Fund
$72 ,750.00 - Total Water & Sewer Department
20t
MINUTES OF JUNE 24 , 1970 MEETING. . .
On motion of Mayor Rollins , seconded by Councilman Howard, the fol-
lowing amounts were appropriated from the 1970-1971 Budget :
$30,500.00 - Personnel
2,500.00 - Chemicals •
6,000.00 - Electricity .
300.00 - Telephone
.750 .00 - Gas
1,500.00 - Maintenance
. • 500.00 - Vehicles
$42 ,050:00 - Total Sewer Plant Maintenance & Operation
Councilman Hill asked if we can hire a Plant Superintendent within the
amount we have set. Mr . Ritter said he .hopes so. They have talked to
a man from Hagerstown today , who is instructing a class there now and who
has had extensive experience . He wants $9,300 and possibly could go to
work about the 1st of . September. There is another man from Manassas that
Mr. Moody has talked to , who also wants $9,300, but we do not know enough
about him 'yet. We can get by for a while . Councilman Hill asked if the
15 per cent leeway is meant to apply on these salaries also. Mayor Rol-
. lins said it is .
No appropriations were made from Capital Outlays in the Utility
Fund, however, Mr. Ritter said we need the Whacker Tamper as quickly as
possible , citing an incident just yesterday where traffic was tied up
much longer than would have been necessary had we had one when we put
in a new service line on Route 7 . Mayor Rollins asked about the water
and sewer lines on Valley View Avenue . Mr. Ritter said we have secured
no prices from contractors yet , but this will be discussed at the next
Utility Committee meeting .
On motion of Mayor Rollins , seconded by Councilman Orr, the follow-
ing amounts were unanimously appropriated from the 1970-1971 Budget :
$15 ,000.00 - $300,000 Bond - Principal
6 , 750.00 - $300,000 Bond - Interest
7 ,000 .00 - $160,000 Bond - Principal
2 ,254. 50 - $160 ,000 Bond - Interest
45 ,000 .00 - $900 ,000 Bond - Principal
26 ,775 .00 - $900 ,000 Bond - Interest
$102 ,779.50 - Total Debt Service
On motion of Mayor Rollins , seconded by Councilman Pumphrey, the
following amount was unanimously appropriated from the 1970-1971 Budget :
$ 1,062 .00 - Contingency Fund •
. On motion of Councilman Orr, seconded bylCouncilman Pumphrey , the
following resolution was offered for discussion :
BE. IT RESOLVED by the Town Council of the Town of Leesburg ,
that .the . following appropriations be made to the 1969-1970
. Budget : .
(a) $ 500-.00 - 'Johnson and• Williams - Study and report on
report prepared by Dewberry, Nealon & Davis.
1969 Bond Issue.
(b) 50.00 - Walter L. Phillips - Revision of plats on
Edwards Ferry Road. General Fund-Capital
Outlay-Edwards Ferry Road Project.
(c) 31 , 163 .22 - English Construction Co. for Estimate #20,
Project S-I . 1969 Bond Issue .
(d) 2 ,200.00 - Supplemental Appropriation - Insurance
(e) 175 .00 - Supplemental Appropriation - Telephone
202
MINUTES OF JUNE 24, 1970 MEETING. .
(f) $ 800.00. - Supplemental Appropriation - Social Security.
(g) 540 .00 - Supplemental Appropriation - Issuing Justice .
(h) 300 .00 - Supplemental Appropriation Police. Car
Maintenance . .
Councilman Pumphrey said he had called Mr. Williams on Monday regarding
the $500 .00-bill for their work on the Dewberry, Nealon &. Davis report
and Mr. Williams agreed to reduce this bill by -one-half to $250.00,
which was pretty close to his actual cost . On motion of Councilman Pum'
phrey, seconded by Councilman Orr, Council voted unanimously to amend
Item (a) to $250.00 . Councilman Howard said he thought Council owed
Councilman Pumphrey a vote of thanks for his action regarding this bill.
• The resolution, as amended, was then unanimously adopted.
On motion of Councilman Murray , seconded by Councilman Orr, the fol-
lowing resolution was offered for discussion.
WHEREAS, Dulles International‘ Aircraft Corporation has noti-
fied the Town of Leesburg that it wishes to assign its lease
at Leesburg Municipal Airport to Transamerican Airports , Inc . ,
and
WHEREAS, Transamerican Airports , Inc . has agreed to such as-
signment,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg, that the Town Council gives its approval to the as-
signment of the lease, effective July 1, 1970, in accordance
with Sec . 15 of the current lease between Dulles International
Aircraft and the Town of Leesburg , dated October 26, 1966 , the
term of which is for a ten-year period.
Mr. Lucien Rawls , President of Transamerican Airports , Inc . , stated that
his Company is very interested in this lease for future expansion.
Mr. Ritter said the Town Attorney has looked at Section 15 of the Leas
which provides for subleasing to another party without advertising.
The resolution was then unanimously adopted.
On motion of Councilman Pumphrey, seconded by Councilman Howard, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to sign the application
form for "Federal Assistance for Public Works and Facility
Type Projects ," in connection with application for grant on
Potomac Water Facilities Project.
On motion of Councilman Pumphrey, seconded by. Councilman Howard,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Treasurer be credited with $1,346 .35 for De-
linquent Personal Property Taxes over five (5) years old.
Mr. Ritter commented that some of these delinquent accounts will still
be collected. -
On motion of Councilman Orr, seconded by Councilman Murray, the
following resolution was offered: . 111BE IT RESOLVED by the Council for the Town of Leesburg, Vir-
ginia , that the firm of Greenhorne and O 'Mara, Inc . be and it
is hereby retained, at a sum not to exceed $2 ,400.00, to pre-
pare and-apply for Comprehensive Planning Services and an Over-
all Program Design Report, in accordance with the requirements
of the Virginia Division of State Planning, as proposed in a
letter to the Mayor and Council, dated June 22 , 1970, by Robert
B . Bissell, Contract Manager, Greenhorne and O 'Mara , Inc .
Mr. Ritter said he talked to Mr. Lake today and it is possible that we
could spend this money and not get any grant this year, and we have no
positive assurance that we will be able to get any State or Federal money
at all. We can keep trying each year and the same application would be
used each year. Mr. Lake pointed out that , through political pressure,
we might be successful . The resolution was then unanimously adopted.
203'
MINUTES OF JUNE 24, 1970 MEETING.
On motion of Councilman Pumphrey, seconded by Councilman Orr, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the 1970 Resurfacing Contract be awarded to Tri-County
Asphalt Co. , in accordance with their low bid of $14,462. 15 .
There was some discussion regarding the widening of the street over to
the sidewalk on Edwards Ferry Road. Mr. Ritter said this will be put in
by the Town to receive the plant mix.
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On motion of Councilman Pumphrey, seconded by Councilman Murray ,
the following resolution was unanimously adopted:
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BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that $34,560 .00 be appropriated to pay English Construction
Co. for Est . -#21, Project S-I .
On motion, -duly seconded, the meeting was adjourned at 9:20 P.M.
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CD . - 4
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= Mayor
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Clerk of e Council .
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