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HomeMy Public PortalAbout1970_10_28 242 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 28, 1970 . A regular meeting of the Leesburg Town Council was held in the Council Chambers , 10 West Loudoun Street , Leesburg , Virginia , on Oc - tober 28 , 1970 at 7 :30 P.M. The meeting was called to order by the Mayor, with Town Manager James W. Ritter offering the prayer. Those present were : Mayor Kenneth B . Rollins , Councilmen G . Dewey Hill, Frederick R. Howard, Walter F. Murray, Robert A . Orr , John W. Pumphrey and John A . Wallace , Jr. ; also Town Manager James W. Ritter . and Town Attorney George M. Martin. Town Manager Ritter reported the following : (1) We have not yet heard from Lucas Phillips and others on the land we need for the Hospital Road. We wrote to them on September 25th, quoting the resolution of September 23rd, which offered them $8,880 for the land, the appraised value . We gave them 30. days in which to either accept or reject the offer from date of receipt. The 30 days would be up by October 29th. He said he had not talked with Mr. Phil- lips , so does not know their position on this matter. (2) We have heard from both First and Merchants and Peoples Nat- ional Bank re the borrowing of $ 125 ,000 . Both Banks say that the 41/27. interest rate is for one year only and would have to be renegotiated at the end of a year. We had hoped to have the Resolutions for adoption - tonight , but they have not been prepared yet. We may need the money before we get these Resolutions to adopt them. Mr. Engle represents First and Merchants and Mr. Stilson Hall represents Peoples;. (3) He attended the County Planning Commission meeting last night on behalf of the Town 's application for water and sewer extension to serve Mr . John C. Wright 's apartments . A Commission Permit was granted by that Body . Mayor Rollins presented a letter from Rev. Gordon Hite, Paster of the Lutheran Chruch, concerning their request for a "No Passing" zone in front of the Church . This matter had formerly been referred to the Highway Department , who recommended that it remain as it is since visi bility is good at this location. However , Rev. Hite still believes this is a dangerous location. Mayor Rollins asked the Street Commit- tee to take up this matter at its next meeting and ask Rev . Hite to be present for the meeting. On motion of Councilman Pumphrey , seconded by Councilman Wallace , the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg , that an appropriation of $677 .00 be made to pay .George Mar- tin for legal services rendered on collecting delinquent Real Estate Taxes , of which $2 ,030 .30 has been collected, and BE IT FURTHER RESOLVED, that such appropriation be made from the General Fund, Capital Outlays . Town Attorney Martin explained the procedure in collecting this money and cited a couple of cases where there had been an administrative mix- up. Mr. Ritter said we have collected more than the amount in the reso- lution, some of this having been collected since the resolution was written. Mayor Rollins submitted, for the Record, a letter of resignation from Paul McDonald as a-member of the Planning Commission and the Board of Architectural Review, Mr. McDonald having moved from Lees- burg . On motion of Councilman Hill, seconded by Councilman Howard, Council voted unanimously to accept this resignation. Mayor Rollins said it is his duty to appoint a member to the Board of Architectural Review, but he made no appointment at this time . Councilman Wallace nominated Herbert L. Ridder to serve on the Planning Commission and Councilman Howard nominated C . Terry Titus . Each spoke on behalf of his candidate , citing their qualifications for this position. Motion was made , duly seconded, and the following resolution adopted by a roll call vote of 6 to 1, with Councilman Howard voting for Mr. Titus : 243 MINUTES OF OCTOBER 28 , 1970 MEETING. WHEREAS , a vacancy exists on the Leesburg Planning Commission due to the resignation of Paul McDonald as a member, and WHEREAS , Mr. McDonald was appointed as a member of the said Commission for a term of four years , to expire on December 31, 1973 , • NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of Leesburg, Virginia , that Herbert L. Ridder, a freeholder in the Town of Leesburg , Virginia , be and he is hereby appointed a mem- ber of the Leesburg Planning Commission to fill the unexpired term of Paul McDonald, which term will expire on December 31, 1973 . Mr. Moody reported that the roads at the Sewage Treatment Plant have been paved since the last meeting , so they have a good surface treatment on -them now. The ramp has been paved in the rear of the Con- trol Building and they had enough left over to -pave half of the loading ramp. There is also a double thickness on the curve coming down from Route 7 . The Town crew is working on curb and gutter and this will help a great deal to hold the base course during the winter months . They are o having trouble with Dorr-Oliver - they have sent two field engineers to do some work and each time they have come unprepared for the job. He explained some of the work that they have done and some that is not yet done because they have come unprepared for the job. He is trying to get Mr. Rockecharlie here and he has promised to come the week of November 2nd. We should be able to find out at that time what has happened to the motor for the #1 clarifier, which was supposed to have been shipped on October 14th and we still do not have it . The Plant can ' t function properly until we get this clarifier in operation . They thought they had a leak in the dome of one of the digestors , but it was found that it was not a leak and the problem has been taken care of . The last report on BOD removal was 95%, but this might not be correct - we need more tests - to see if we are actually getting this much. The state is ' requiring us to carry a 2 .0 ppm chlorine residual until we get reports on the BOD removal . The dissolved oxygen tests are running good. All in all, he thinks we are getting pretty good results out of the Plant. Mr. Moody said he talked with Perry Engineering today and they will probably start work on the Valley View Avenue Sewer Line next week - as soon as they get the pipe . He expects to run a survey on the proposed Hospital Road and get this ready for construction as soon as we are ready to go with it . He is still working on the Design Standards for the Town and Construction Specifications . He hopes to have these ready for the Committee in the next week or so . He believes that , when these Standards and Specifications are completed, we should not have the problem of con- tractors constantly coming in to find out just how certain work should be handled. Councilman Pumphrey asked if he has talked with Mrs . Bishop yet. He said he wants to talk with Mr . Fletcher first and he was not there today. Mr. Pumphrey believed we should get this job done with the money we have in the Budget . Mayor Rollins asked when we are going to get the Durfey-Semones storm drain done and suggested that we might get bids on both jobs at the same time . Mayor Rollins also asked about the drain field at Dr. Fuller 's resi- dence on Edwards Ferry Road. Mr . Ritter said he and Mr. Bozel went to see Mrs . Fuller the day after the last Council meeting. She seemed to think the Town was ignoring them entirely , which was certainly not their intention. They spent more time on public relations that day and as- sured her that we would continue to watch the situation. Nothing has happened yet, since we have had no big rain to really cause trouble . Mayor Rollins presented correspondence for the files from the Coun- cil of Governments regarding the expansion of the Air Control Center here and stated that COG has approved this expansion. .244 MINUTES OF OCTOBER 28, 1970 MEETING. On motion of Councilman Pumphrey, seconded by Councilman Howard, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg , that the Standard Water and Sewer Application Agreements , as submitted by John C. Wright , be approved for extension of water and sewer lines to serve Mr. Wright 's Garden Apart- ments adjacent to Golf Course . Mr. Ritter explained that these applications are required by the new Water and Sewer Ordinances . This would amount to around $23 ,000 in availability charges . On motion of Councilman Pumphrey, seconded by Councilman Orr, the following resolution was unanimously adopted : WHEREAS , an offer was made to Lucas D. Phillips , R. Edwin Brown and W. R. Altizer in the amount of $8 ,880 .00 for the purchase of 0 .5922 acres of land on September 25 , 1970, and WHEREAS, said property owners were notified by letter that this constituted a bona fide offer , and WHEREAS, such notice stated that the offer shall be accepted or rejected within 30 days from date of receipt , and WHEREAS, the public necessity and convenience requires the acquisition of this tract of land for a public street , NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg that, if the offer is not accepted by Oc- tober 29, 1970 , the Town Attorney is hereby instructed to proceed with condemnation proceedings for the acquisition of this land, and to request early entry on the property for the purpose of construction of the said street . On motion of Councilman Howard, seconded by Councilman Wallace, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg , that the following appropriation be made : $121.05 - Johnson and Williams - Engineering coordination on Sewer Projects (1969 Bond Issue) . Mayor Rollins asked if any meeting has been set up yet to go to Philadelphia regarding our Federal Grant on the Potomac River Project. Mr. Ritter said Mr. Williams is trying to set up this meeting, but we have had no further word from him. Councilman Wallace remarked that he understood Fairfax County sold bonds today for less than 6%. Town Attorney George Martin reported that, in connection with the Potters Field case , an argument has been scheduled for the first Friday in November on the Defendant ' s Plea of Estoppel . On motion of Councilman Howard, seconded by Councilman Murray , the meeting was adjourned at 8 : 25 P.M. ereb eh: Mayor Clerk ouncil