HomeMy Public PortalAbout1971_09_22 31,
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, SEPTEMBER 22, 1971.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg , Virginia , on Sep-
tember 22, 1971 at 7 :30 P.M. The meeting was called to order by the
Mayor, with Councilman Titus offering the prayer. Those present were :
Mayor Kenneth B. Rollins, Councilmen G. Dewey Hill, Walter F . Murray,
Robert A. Orr, John W. Pumphrey, C . Terry Titus and John A. Wallace, Jr. ;
also Town Manager James W. Ritter, Jr.
The Minutes of the meeting of September 8, 1971 were approved, with
one correction noted by Councilman Titus , that being the elimination of
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the word "back" in the second paragraph on Page 5 .
Mrs. Helmi Carr introduced Mr. Anthony Musolino, who presented and
explained to Council the drawings for the remainder of the proposed
restoration of the complex for the Chamber of Commerce, which includes
restoration of the old log cabin and the erection of a new building be-
tween that and the present Museum. It was explained that the three
• buildings would incorporate three centuries of architecture and these
drawings show how they -have been tied together to have some computa-
bility about them and to be something that the Town can be proud of.
e The new building in the center would house exhibit space, office space,
0storage and a vault, with outdoor exhibit space, including parking in
r the rear, and an entrance both from the front and the rear. The pro-
jected cost would be around $45,000 for this building alone, with the
A over-all projected cost of the entire complex estimated by Mrs. Carr at
Q between $75 ,000 and $100,000. It was pointed out that these drawings
were a contribution by Mr. Musolino to the project. Mrs. Ted Moody
added that artist John Irvine from Paeonian Springs is contributing
the structure of the fountain and she described it briefly. Mayor
Rollins expressed the Council 's appreciation for this contribution of
time and work on the part of Mr. Musolino and added that he believes
what has been done so far on the complex has added to the Town. Mrs .
Carr expressed appreciation to the Councilforthe use of the buildings
• and for the use of the parking lot .
' Mr. John Wallace addressed Council with regard to the size of the
sewer line to be installed on the old Airport property belonging to him
. from Giant Food Store to Edwards Ferry Road. He quoted the last para-
graph of a letter from Mr. Ritter in June, asking that he secure bids
on both a 12" sewer and an 18" sewer in order that the Town could de-
termine the amount of reimbursement to him. He said he had turned these
bids over to Mr. Ritter last week and he is anxious to get this line in.
He understands that there now exists a problem in that the Town now wants
to lower the -line and increase the grade, which would mean he would have
to drop down around 3 feet lower at Route 7 . Also, if the Town 's line
• from Route 7 to the Interceptor is not finished in • time , he will be liable
for suit from his tenants . His purpose in being here tonight is. to ask
the Council, with great haste, to get the Town into position where he can
• go ahead and award the bid for this sewer line without argument. He said
he would be running up against a considerable amount of rock if he has
to put the line in deeper and this would be more expensive. If they
keep the line at the same grade, he has been informed that the line will
have to be larger. He would prefer that the same grade be maintained and
that the Town pay the difference between the 12" line and the 21" line.
The difference between the 12" and the 18" was estimated to be between
$6 ,000 ifidt$9,000: Mr. Chamberlin, engineer for the project, said that
Perry Engineering said it would be approximately $1.50 a foot to increase
• it to a 21" wxxax2iR sewer line . Mr. Moody explained how they found out
about this and Mr. Ritter said that Dewberry, Nealon and Davis have sized
this line twice and recently found they made a mistake . Mr. Moody said
it is satisfactory at the present grade - it is a question as to whether
the Town wants to approve a 21" line. Mr. Ritter said the Douglass Re-
lief Sewer plans should be ready within a week and they received the
easement plats today. There was some discussion as to the possibility
of this line being coordinated with Mr. Wallace 's line , perhaps making
it cheaper for the Town- on the Douglass Relief Sewer. There was_,further
discussion on this matter, with the general consensus of Council being
that a 21" line be put in, regardless of the cost, and that Mr. Wallace
be given the go ahead on his line , with a formal resolution to be adopted
at the next session of Council .
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• MINUTES OF SEPTEMBER 22 , 1971 MEETING.
Town Manager Ritter reported the following :
(1) He found out today that the street sweeper was not shipped from
• California until September 15th. Shaffer Equipment Co. has received the
• invoice and the bill of lading , so it should be here any day.
(2) We started the valve inserting .program today at the corner of
King and Union Streets . This is something we have been wanting to do
for a long time. The purpose is to install these valves in strategic
locations so that, if someone should hit a hydrant or other circumstance
of this nature, it would not be necessary to cut off the entire Town to
repair it. There will be a total of 10 of these valves installed at
this time. The factory has sent a man here to oversee the installation
of these valves . He then explained what has to be done to install thes
valves . $5,000 was set up in last year 's Budget for this program and
$12 ,000 is set up in the new Budget. It is hoped to continue this pro-
gram until all of these valves have been installed - 28 in all. The men
installed only one today but as they learn, this should be stepped up.
Each:valve •costs -$500 -to $60b;;_prj around $3,400 for 12 of them, including
. the rental of the machine and other equipment to install them.
(3) We received the plans from Johnson and Williams today on the
Rust condemnation, so this should move right along .
. (4) He referred to the copy of a letter from the FAA in answer to
our inquiry about low-flying planes over Leesburg. They talk about noise. .
more than .anything else and it looks like the situation, will probably
get worse as time goes on. They are changing the elevation of their
flying pattern, which should help in some way, but it looks like we are
stuck with it.
(5) All items on the Agenda, with the exception of the Performance
Bond on Virginia Knolls , Section 3, have been discussed by one or the
other of the two committees . This was just presented yesterday and they
want to get started very quickly. The Town Attorney has approved the
Performance Bond and $64,311.00 is sufficient to cover the cost of the
physical improvements . They have not yet been billed for their share
of the cost of checking the plans and they will have to pay their pro-
portionate cost of the sewer line from their line to the Tuscarora In-
- terceptor.
(6) He talked to Dewberry, Nealon and Davis today and we should
receive all the plans on the Hospital Road, storm sewer and sanitary
sewer, as well as the Douglass Relief Sewer very soon. It might be a
good idea to pass a resolution authorizing them to go ahead with bids
on this project.
(7) Jack Williams is making the necessary arrangements for the trip
to. Philadelphia on Friday , October 1st. There are four planning to go.
(8) It looks like there is going to be a considerable amount of
building here . There are a total of 1036 lots and/or units proposed,
which includes houses and apartments . Of these, . 134 are outside the
Town limits. We believe all of these will be built. This would require
104,000 gallons of water per day, which we can take care of. It will take
at least two years to get water from the Potomac. In the meantime, we
will get more requests for zoning permits, etc . We decided not to sell
the $1,500,000 Bonds until we. find. out whether we can get this HUD Grant.
If we cannot get this. Grant, it looks like we should take some definite
action. on selling these Bonds so that we can go ahead with building this
Plant .
Councilman Hill reported that the Committee appointed by Mayor
Rollins regarding the two-mile subdivision jurisdiction appeared before
the Board of Supervisors and presented their rebuttal to the Board 's
denial in as soft pedal manner as possible . They thought the two-mile
radius should be reconsidered. The Board discussed this to a certain
degree, with Mr. Huntington Harris pointing out a technicality in the
Order that was recently signed by Judge Penn to relieve some of the
problems encountered by our Zoning Administrator. Due to new develop-
ments pointed out by our Committee, the Board voted to refer the matter
back to the County Planning Commission for further study. At least,
33
MINUTES OF SEPTEMBER 22 , 1971- MEETING.
they took no definite action yesterday . He felt the Committee did the
best they could. Mr. Forbes said he checked the Court Order thoroughly,
which contained three amendments to the original Court Order. He then
compiled and sent a letter to Mrs . Miller, with copies to the Common-
wealth 's Attorney and the Town Attorney, pointing out that he could find
absolutely nothing in the Order that would preclude her from issuing per-
mits in the one-mile jurisdiction. In fact, the entire Order has nothing
at all to do with zoning , but deals with subdivisions . He said this is
his personal opinion. Councilman Titus said he felt the Committee should
go before the County Planning Commission at its next meeting and then
perhaps back to the Board.
Councilman Wallace asked if we have heard any more from Michie on
our Town Code Supplement . Mr. Ritter said we have not.
Councilman Titus asked how the cover sheet is coming along for
site plans and subdivisions . Mr. Moody said it should be ready in the
next day or so.
Mr. Titus also said he believes we should get going on securing a
Q Director of Public Works - he thinks we should actively pursue this in
CD all haste. Mr. Ritter said we have ads in two magazines , the Virginia
rn Municipal League and the ICMA. He said he talked to a number of• people
(y in Virginia Beach and he has interviewed two men from the Fairfax area,
C both of whom are now making $16 ,000 and will probably go to $18,000 in
G another year. We are competing with that area and they pay much more
than Leesburg can possibly pay. He believes we will have to try to get
someone from another part of the State .
Councilman Pumphrey asked what has been done about VEPCO 's request
to cut down a tree on Cornwall Street. Mr. Ritter said he wrote them,
telling them that we won 't allow them to cut down the tree until the poles
are placed on Dry Mill Road. Mr. Pumphrey said he was not in favor of
leaving the stump, we could create a drainage problem there. He said he
talked with VEPCO about this and they have no provision for removing the
stump.
Mayor Rollins said he does not know what can be done about the situa-
tion at the Episcopal Church, but all the water from the parking lot will
be coming off of it into North Street and there will be a steady stream
running down the street until the curb and gutter is taken all the way
down to King Street and into a catch basin. This is true out at the Ceme-
tery entrance too. He said the Church is spending three-quarters of a
million dollars that the people of Leesburg are going to have to pay for.
Mr. Ritter said the Town has never required anybody to take curb and gut-
ter beyond their own property , even though he agrees with the Mayor 's
statement. Our policy requires it now,tptptp Undmh pa¢aed after these
papsp4apsonyerg lrr ggntegfi wo y�r2cilman Titus sai t a Subdivision Ordinance
/ lui es thig, ho°*ever, nts is not in a subdivision . Mayor Rollins
asked if the plans did not show this . Mr. Moody said it is on private
property and we don ' t have much jurisdiction over this . Mr. Ritter said
they were not required to get site plan approval - all• they are doing
is putting in curb and gutter and entrances . Mayor Rollins said they
are creating a storm drainage problem of great magnitude . Other construc-
tion projects were discussed in this connection, and Mr. Moody said we
should have an amendment to require a bond to make developers put in the
necessary items needed to take care of such situations . He believed this
could be done by a Policy Statement , to be enforced by the Town Manager
and the Public Works Director.
Councilman Orr left the meeting at this time .
On motion of Councilman Wallace, seconded by Councilman Murray,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the following appropriations be made:
$510.00 - Instrumatic Products Corp. for capacity change of
flow meters at Sewer Plant. (1969 Bond Issue)
2. 75 - A & E Blueprinters for printing during June and
July. (1969 Bond Issue)
1,554.01 - Perry Engineering Co. - 10% retainage on Valley
View Sewer. (Utility Fund-Capital Outlay)
4<
MINUTES OF SEPTEMBER 22, 1971_ MEETING.
On motion of Councilman. Pumphrey, seconded by Councilman Hill, the
following resolution was offered:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to purchase a 1971 Inter-
national - Model 1310 truck at a price of $3,441.63, to be
appropriated from the Utility Fund.
On motion of Councilman Wallace, and there being no objection, the last
phrase was amended to read "and an appropriation from the Utility Fund
is hereby made in this amount. " The resolution, as amended was then
adopted by a vote of 5 to 1, with Councilman Wallace casting the dis-
senting
vote.
On motion of Councilman Pumphrey, seconded by Councilman Murray,
the following resolution was offered:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Johnson and Williams be authorized to proceed with the
elimination of the mercury seals at the Sewer Plant at an
estimated cost of $15 ,000.
Mr. Moody said he was checking on another price on this job. On motion
of Mayor Rollins, seconded by Councilman Murray, the resolution was
amended and unanimously adopted as follows :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Johnson and Williams be authorized to proceed with plans
for the elimination of the mercury seals at the Sewer Plant.
On motion of Councilman Pumphrey, seconded by Councilman Hill, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Dewberry, Nealon & Davis be authorized to proceed with
the design of four-laning Rt . 7 from Catoctin Circle to
Sycolin Road, which shall include transitioning of pavement
west of Catoctin Circle , the widening of Catoctin Circle to
a point approximately in line with Reed Johnson ' s south prop-
erty line, the design of necessary storm drainage facilities
in the above-described area and any other work necessary in
connection with the. above, at a price of $2,500 to $3,000.
On motion of Councilman Pumphrey, seconded by Councilman Murray,
the following resolution was unanimously adopted:
WHEREAS, the State Highway Department has under construction
a By-Pass in the southeast segment of Leesburg , which provides
for a transition of traffic into an existing two lanes on Rt.
15, and
WHEREAS, anticipated development will generate a considerable
amount of traffic on Rt . 15 , which, added to existing traffic
conditions in this area, will create a condition that it will
be impossible for the existing two lanes to handle,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the
Town of Leesburg, that the State Highway Department be re-
quested to set up an "Urban Project, " from the By-Pass inter-
section at Rt . 15 to the intersection of Catoctin Circle, and
BE IT FURTHER RESOLVED that the Town of Leesburg will acquire /I/
sufficient rights-of-way and guarantees its 15 per cent share
of the cost of construction.
On motion of Councilman Murray, seconded by Councilman Wallace, the
following resolution was unanimously adopted :
BE IT RESOLVED by the. Town Council of the Town of Leesburg,
that the Performance Bond submitted by K & M Engineering Co.
in the amount of $64,311.00 for physical improvements on Vir-
ginia Knolls , Section 3 , be accepted, and
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BE IT FURTHER RESOLVED, that their application for water and
sewer extension be approved. .
35. •
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. MINUTES OF SEPTEMBER 22, 1971 MEETING.
On motion of Councilman Pumphrey, seconded by Councilman Hill, the
following resolution was unanimously adopted :
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BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the application of. Southeastern Builders for extension
of water and sewer in Sattley Subdivision be approved..
On motion of Councilman Pumphrey, seconded by Councilman Murray, the
following resolution was unanimously adopted:
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BE IT RESOLVED by the Town Council of the Town of. Leesburg,
that approval be given for the filling in of the Lucas Phil-
lips , et al, property in connection with the dedication to
the Town of a 70 right-of-way for the building of a street
between Market and Cornwall Street, at a cost of $7 ,000.
On motion of Mayor. Rollins, seconded by Councilman Wallace, the
following resolution was offered: .
BE IT RESOLVED by the Town Council of the Town of Leesburg,
VP that the Town Manager be authorized to proceed with the neces-
c sary arrangements with Reed, Hoyt, Washburn & McCarthy and the
r State Treasurer 's Office for the advertisement and sale of
P.. $600,000 General Obligation Bonds for the improvement of the
Gstreet, storm sewer and sanitary systems of the Town .
There was discussion as to whether this was enough money to accomplish
the necessary projects . On motion of Councilman Wallace, seconded by
Councilman Titus , Council voted by roll call vote of 5 to I, with Mayor
Rollins casting the: dissenting vote, to amend the above resolution by
making the amount $650,000. The resolution, as amended, was then unani-
mously adopted.
On motion of Councilman Wallace, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted :
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BE IT RESOLVED by the Town Council of the Town. of Leesburg ,
that the Annual Audit for year ended June 30, 1971, prepared
by Yount, Hyde & Co. , be accepted. .
Mayor Rollins asked Mr. Ritter if he expected to proceed immediately
on the sale of the bonds . Mr. Ritter said it would take Reed, Hoyt, Wash-
burn & McCarthy some time to. make up a list of the projects. Mayor Rol-
lins believed it could be done without a definite list . He asked that
- the plans , etc . on the Hospital Road be ready for the next meeting.
Councilman Murray said he would like to see the Douglass Relief
Sewer bids go out as soon as possible . There was some discussion re
negotiation with Perry Engineering Company on this . Mr. Ritter said
there are at least three easements between Route 7 and Sycolin Road to
be secured. It was decided that Mayor Rollins would call a Special
Meeting if it looked like it would be too long to wait for 3 weeks to
send out the bids on this project.
Councilman Wallace asked if there would be any action taken on the
bond sale very soon, he expected to be gone from September 30th. until .
October 12th. Mr. Ritter said this would be soon enough for action on
this . .
IIICouncilman Hill wondered if his Committee might be able to help in
locating a Public Works Director. Mr. Ritter said he would appreciate
anything anybody might do in this regard.- Councilman Murray suggested
contacting the Army Engineer Corps , perhaps at Fort Belvoir.
On motion, duly seconded, the meeting was adjourned at 10:40 P.M.
*:,, /1 /0"------
Mayor
Clerk f the Council .