HomeMy Public PortalAbout1971_11_10 4.
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 10, 1971.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg; Virginia on November
10, 1971 at 7 :30 P.M. The meeting was called to order with a prayer by
Councilman Murray. Those present were: Mayor Kenneth B. Rollins,
Councilmen G. Dewey Hill, Walter F . Murray, Robert A. Orr, John W. Pum-
phrey, C . Terry Titus and John A. Wallace, Jr. ; also Town Manager James W.
Ritter, Jr. and Town Attorney George M. Martin.
In the absence of the Clerk of the Council, Town Manager James W.
Ritter was appointed Clerk Pro-Tem .
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The Mayor recognized Mr. Lee Phillips, who expressed his concern
over the sanitary sewer system on North Street and Harrison Street.
He explained that he has been trying to get started on a town house
project on a tract of land which he owns at this location. He plans to
build 15 town houses on this piece of ground, which is surrounded by North
Street, Harrison Street and Slack Lane , and would like to get started in
the near future . Mr. Phillips said these town houses would contribute less
than 5 per cent of the flow of the sewer line . Several members of Coun-
cil expressed their concern over the added sewer connection on this line
and, particularly, in this area where infiltration is a problem. Mr.
Ritter explained that he had asked "The PENETRYN System" to submit an
up-to-date proposal to correct this problem. Council explained to Mr.
Phillips that they are aware of the infiltration problem and hope to pros
ceed with its correction in the very near future .
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Mayor Rollins recognized Mr. William D. Waldron; Assistant Vice-
President of FITTON Investment Company, contract purchaser of the Holden
tract located on the north side of Route 7 east of Leesburg . Mr. Waldron
explained that it is necessary to cross the Steffey property on the south
side of Route 7 with a sanitary sewer in order to serve the 78 acres in
the Holden tract . He said that Mr. Steffey has turned- them down on an ease
ment and his firm has reached a point where they cannot proceed further
with the project. - They are willing to install the sewer to Town speci-
fications and pay all costs of condemnation if the Town finds it neces
sary to condemn the land for easement purposes . He said they would
like to start building in March of 1973 . It was suggested by Council
that Mr. Ritter address a registered letter to Mr. Steffey, advising
him that• the Town has a request for a sanitary sewer line through his
property and ask him what his policy would be in this regard. Mayor Rol-
lins told Mr. Waldron that Council wants to be assured that this will be
a nice project , with a recreation area and other necessary items to make
it so.
Town Manager Ritter reported the following :
(1) Bids on the $650,000 Bonds will be opened on Thursday, Novem-
ber 18th, at 11 :00 A.M. at the State Treasurer ' s Office in Richmond.. The
Council will have to be in session at that time and the Town Attorney will
be in Richmond at the opening .
(2) The item of $13 , 980 for the street sweeper is in the present
• Budget , however, no appropriation has been made.
(3) The item of $791 . 71 to Greenhorne & O 'Mara is a supplemental
appropriation in order to pay their bill. $1 ,000 is in the present Bud-
get for this work. In connection with this Master Plan project, he said
he has received two calls from the Division of State Planning. They ex-
plained that we are too late for 701 money this year, and it is unlikely •
that we would receive any money next year because of the small amounts
available to local governments . He will set up a meeting with Bob
Kirby, Director of State Planning in Richmond, to discuss this matter
with him.
(4) The stake-out work proposed by Dewberry, Nealon & Davis on the
Hospital Road Project can be done either by them, or it can be included
in the contract and work performed by the contractor. It is recommended
that this work be performed by Dewberry, Nealon and Davis .
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MINUTES OF NOVEMBER 10, 1971 MEETING.
(5) He explained that he has an applicant for the position of
Director of Public Works , and he would like authorization to employ him
at a salary of $14,000 a year. The applicant is Juan Chaves , who has
been with the City of South Boston, Virginia for 10 years as City Engi-
neer. He is a graduate Civil Engineer and a registered surveyor in Vir-
ginia , and can report for work on December 1st .
(6) On the Addition to the Agenda, Items 2 and 3 , both First and
Merchants and Peoples Bank have agreed to renew these notes at 4%. Thee
present notes are at 41/2%.
(7) He asked for confirmation of appointment of W. Emory Plaster, Jr.
to the position of Treasurer for the Town of Leesburg , at the same salary
Mr. Ward was receiving, as well as appointment of Margaret G. Buchanan as
Deputy Treasurer at the same salary Mr. Plaster is receiving.' This will
leave a vacancy in the Police Clerk 's position and he is receiving appli-
cations for this job .
(8) VEPCO stilldoes not know when the new 42,000 lumen street
lights will arrive .
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•0 (9) The new Supplements to the Town Code have been received from
Michie Company and will be ready for distribution in a few days .
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G (10) Bids will be opened on Monday, November 22, 1971, on the Hos-
pital Road, sanitary and storm sewer projects . There are four easements
yet to be obtained, but he anticipates no problems with them.
(11) He quoted from a letter received from Lonny Bolton, State Urban
Engineer, stating that the Highway Department is pleased to advise that
on November 1, 1971 they received authorization for surveys and plans for
the Route 15 Urban Project and work will commence within the near future.
(12) He was in Washington today to confer with Mr. John H. Pentecost
of HUD about the Town 's application for a Federal grant in connection with
the Potomac River Water Project. Very little information was obtained
and Mr. Pentecost said he would check into the matter and call him by
3 o 'clock today . As of now, no call has been received.
On motion of Councilman Hill, seconded by Councilman Titus , the fol-
lowing resolution was unanimously adopted:
WHEREAS, the Board of Supervisors for Loudoun County, Virginia
did, at a regular meeting held on November 9 , 1971 , pass a
resolution opposing the proposed route of the Leesburg By-
Pass in the southwest quadrant of the Town of Leesburg re-
ferred to as line "A, " and
WHEREAS, the Council for the Town of Leesburg , Virginia did
pass resolutions , at meetings held on November 27 , 1963, June
29, 1964 , March 12 , 1969 and November 27 , 1969, which reso-
lutions did oppose the route of the said By-Pass in the south-
west quadrant of the Town of Leesburg as proposed by the Vir-
ginia Highway Commission ,
NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of
Leesburg , Virginia that the previous action of the Council on
November 27 , 1963, June 29 , 1964, March 12, 1969 and November
27 , 1969 be and the same is hereby reaffirmed with respect to
its opposition to the route of the Leesburg By-Pass in the
southwest quadrant of the Town of Leesburg as adopted by the
Highway Commission , and
BE IT FURTHER RESOLVED, that the Virginia Highway Commission and
the Virginia Department of Highways be and they are hereby re-
quested to construct the southwest quadrant of the Leesburg By-
Pass in a westerly direction generally in the location as pre-
viously established by line "B" and "D" since both of the govern-
ing bodies of the County of Loudoun and the Town of Leesburg are
opposed to the adopted route "A, " and
BE IT FURTHER RESOLVED, that copies of this resolution be sent to
the Virginia Department of Highways and Virginia Highway Commission.
MINUTES OF NOVEMBER 10, 1971 MEETING.
Mayor Rollins commended Brett Phillips on the article that the
Times-Mirror carried on Sully Road, and invited his attention to a mon-
strosity that the Highway Department built at the Route 15 By-Pass in-
tersection.
Councilman Titus asked the status of the pole relocation• on Dry
Mill Road. The Town Manager explained that he had received no word
from VEPCO on this project, even though they had contacted him about
the project several months ago . Councilman Titus also asked about the
status of the Donald Fisher storm sewer. The Town Manager explained that
this would be held up pending survey and plans to be completed by Dew-
berry, Nealon and Davis on Route 7 improvements . These improvements
will include revisions to the existing storm sewer under Route 7 , whic
will determine the size and grade of the sewer through the Fisher prop
erty.'
Councilman Orr complained about the street lights on Dry Mill Road,
stating that, in their present location, they- are of no value to pedes-
trians who travel the sidewalk. He feels that these street lights should
be turned 180° , which would give pedestrians more protection at night,
and asked Mr. Ritter to take up this matter with Mr. Flint of VEPCO.
On motion of Councilman Murray , seconded by Councilman Pumphrey,
the following resolution was unanimously adopted:
WHEREAS, a condemnation suit has been entered by the Town of
Leesburg to obtain 7 .6249 acres of land from S. M. Rust, Jr. ,
Trustee, for the purpose of constructing a water purification
facility, as shown on plan entitled "Water Purifiaction Facili-
ties Site Plan" proposed by Johnson and Williams , Consulting
Engineers , and
WHEREAS, it is desired at this time to reach a settlement satis-
factory to both parties ,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg , that an offer be• made in the amount of $20,000.00
in cash settlement for this land in fee simple , and
BE IT FURTHER RESOLVED, that, for the above consideration, the
Town of Leesburg will erect a chain link fence surrounding the
entire 7 .6249 acres of land, which includes a 50 ' right-of-way .
for an entrance road, and with a suitable gate at Edwards Ferry
Road, and
BE IT FURTHER RESOLVED that , upon completion of the water fa-
cility, water will be available to the Rust heirs in such quan-
tity that the Town Council of the Town of Leesburg feels that
it can safely spare without jeopardizing the water supply to
the citizens of Leesburg, and
BE IT FURTHER RESOLVED, that the Town Attorney be directed to
prepare an agreement incorporating the above .
On motion of Councilman Wallace , seconded by Councilman Murray ,
the following resolution was unanimously adopted:
WHEREAS, resolutions were adopted by the Town Council of the
Town of Leesburg on October 27 , 1971 , authorizing the issuance
and sale of $650 ,000 Public Improvement Bonds , and
WHEREAS, said resolutions provided for annual payments to be
made in the amount of $35, 000 in each of the years 1973 to 1990,
inclusive, and $20,000 in 1991, and
WHEREAS, the State Treasurer ' s Office now advises that a lower
interest rate would result if the maturity schedule is changed
to make payments in blocks of $25 ,000 and $50 ,000,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg, that the resolutions adopted on October 27 , 1971
be amended to provide for annual payments to be made in the a-
mount of $25 ,000 in each of the years 1973 to 1984, inclusive ,
• and $50,000 to be paid in each of the years 1985 to 1991, in-
clusive.
MINUTES OF NOVEMBER 10 , 1971 MEETING.
On motion of Councilman Wallace, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the following appropriations be made :
$13,980 .00 - Street Sweeper - General Fund-Capital Outlay.
791. 71 - Supplemental appropriation to pay Greenhorne &
O 'Mara for work in planning Overall Program De-
' sign Report . - Planning and Zoning .
313 .84 - Johnson and Williams — Services in connection
with Xerox Corp. matter - Utility Fund-Engineer-
ing-Capital Outlay .
4,060.88 - Limbach Co. - Final requisition on Project S-IV -
1969 Bond Issue .
1, 150.69 - Services and expenses of Supervisor on Inserting
t!' Valve Program - Utility Fund-Capital Outlay.
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r On motion of Councilman Wallace , seconded by Councilman Murray, the
Ct following resolution was unanimously adopted:
Ct
WHEREAS, an agreement having been reached between the Town of
Leesburg and Perry Engineering Company for the filling. in of the
W. R. Altizer, et al property and for the grading of the new
street between Market Street and Cornwall Street, for the sum
of $7 ,000, and
WHEREAS, said work has been completed,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
' of Leesburg , that an appropriation be made in the amount of
$7 ,000 from the 1969 Bond Issue, and
BE IT FURTHER RESOLVED, that the 1969 Bond. Fund be reimbursed
in like amount from the sale of the proposed $650,000 Bond Issue.
Dr. Orr left the meeting at this time .
On motion of Councilman Pumphrey, seconded by Councilman Titus, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Dewberry , Nealon and Davis be authorized to perform con-
struction stake-out work on the Hospital Road Project, includ-
ing. street, storm and sanitary sewers , at an approximate cost
of $1,881 .00, as outlined in their letter of October 13, 1971.
On motion of Councilman Pumphrey, seconded by Councilman Titus, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Dewberry, Nealon and Davis be authorized to perform stake-
out work for the Douglass Relief Sewer Project, at an approxi-
mate cost of $588 .00, as outlined in their letter of October 13,
1971.
On motion of Councilman Pumphrey , seconded by Councilman Hill, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Dewberry, Nealon and Davis be authorized to prepare plans
on a storm sewer to serve Prince Street and Blue Ridge Avenue.
On motion of Councilman Murray , seconded by Councilman Pumphrey, the
following resolution was offered:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Manager be authorized to employ a Director of
Public Works at a salary of $14,000 per year.
MINUTES OF NOVEMBER 10, 1971 MEETING.
There was considerable discussion on this authorization, with the Mayor
stating that he felt the Direch@rsftgu$8b1lcaWilr}gs should have a degree .
tduncilman Titus said he feels kbiexsamexway. On 'a roll call vote, the
resolution was adopted by a vote of 4 to 2, with Councilmen Wallace and
Titus voting against . The Mayor explained that he was voting on salary
only.
On motion of Councilman Titus , seconded by Councilman Pumphrey, the
following resolution was offered:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Dewberry, Nealon and Davis be authorized to prepare a
cost estimate of furnishing a study of existing pressure prob-
- lems in the water distribution system, and with recommendations
as to corrective measures that should be taken.
This motion was defeated on a roll call vote of 4 to 2, with Mayor Rollins ,
and Councilmen Hill , Murray and Pumphrey voting against it. Mayor Rollins
then submitted a new resolution, substituting the name of Johnson and
Williams in place of Dewberry , Nealon and Davis in the above resolution .
This. was seconded by Councilman Pumphrey . '''Councilman Wallace then offered
an amendment to add to this motion the name of Dewberry , Nealon and Davis,
and this was seconded by Councilman Titus . During the discussion on the
amendment, Councilman Hill stated that, if this amendment would negate
Johnson and Williams from bidding , he was against it . On motion of
Councilman Murray, seconded by Councilman Wallace, the matter was then
tabled. The Town Manager was directed to discuss this matter with John-
son and Williams to see if they can come up with an approximate cost to
make this survey.
On motion of Councilman Wallace, seconded by Councilman Murray, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the . Town of Leesburg ,
that a supplemental appropriation be made in the amount of
$78 . 12 , to pay interest due November 12 , 1971 on the $125 ,000
Bond Notes due Peoples National Bank and First and Merchants
National Bank.
On motion of Councilman Murray , seconded by Councilman Wallace, the
following resolution was unanimously adopted : .
WHEREAS, the Town of Leesburg borrowed $62 ,500 from First
and Merchants National Bank on November 12, 1970 , for a per-
iod of one year, in anticipation of the issuance of $1 ,500,000
Water Bonds , and
WHEREAS , First and Merchants National Bank is willing to ex-
tend this note for one year at an interest rate of 4 .0%,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the
Town of Leesburg, that the $62 , 500 note be renewed with First
and Merchants National Bank for one year at 4%Y.
On motion of Councilman Murray , seconded by Councilman Wallace, the
following resolution was unanimously adopted : .
WHEREAS , the Town of Leesburg borrowed. $62 ,500 from Peoples
National Bank on November 12 , 1970, for a period of. one year,
in anticipation of the issuance of $1 ,500,000 Water Bonds , and
WHEREAS, Peoples National Bank is willing to extend this note
for one year at an interest rate of 4 .0'/,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the
Town of Leesburg , that the $62 , 500 note be renewed with Peo-
ples National Bank for one year at 4%.
MINUTES OF NOVEMBER 10 , 1971 MEETING.
On motion of Councilman Murray, seconded by Councilman Titus , the
following resolution was unanimously adopted :
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BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the Council consents to the Town Manager ' s appointment.
of William Emory Plaster, Jr. to the position of Treasurer
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of the Town of Leesburg .
On motion duly seconded, the meeting was adjourned at 10 :50 P.M.
Mayor
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