HomeMy Public PortalAbout1972_04_26 MBEE
127
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, APRIL 26, 1972 .
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg , Virginia ,' on April
26, 1972 at 7 :30 P.M. The meeting was called to order by the Mayor,
with the prayer being offered by Town Manager Ritter. Those present
were: Mayor Kenneth B. Rollins , Councilmen G: Dewey Hill, Walter F1
Murray, Robert A. Orr, John W. Pumphrey, C. Terry Titus and John A.
Wallace, Jr. ; also Town Manager James W. Ritter, Jr. and Town Attorney
George M: Martin.
The Minutes of the regular meeting of April 12 , 1972 were approved
as. written.
. Town Manager Ritter reported as follows :
(1) The reason for the change in the Town Standards on curb and
gutter is to conform with State Standards, and to conform with what has
been put in in the past. . . . .
(2) There were three (3) bids on the trash contract, as follows:
:.q • (a) Sterling Trash Service - $84,000 per year, plus a- fee
CD for new customers of $4.00 per month for single-family dwellings and
$15.00 for commercial accounts, as they become occupied. .
CZ .
M (b) Kwik-Klean Refuse Co. , Winchester - $48,527 .76 per year,
M with an escalation clause for new pick-ups at 30 cents.
- (c) Herbert Randolph - A flat fee of $51;600 per year., with
no escalation. This does not include disposal. We have been paying Jesse
• Randolph $400 per month for Herbert to dispose of the refuse in his land-
- fill and He has written him to see what he would charge now. We under-
stand that the Health Department. may close him down soon„ but we have
been hearing 'this for a long time. However, we should be prepared to go
to the County Landfill and he has written them to see if there would be
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any charge in case we haul it. ourselves. This would be a big problem
though, you can 't get three good men to operate and pick up the trash,
in fact, you can 't even get anybody to dig ditches . He feels we should
readvertise for bids. on a. one-year contract and on a two-year contract
on a flat sum basis, with no escalation. If we go with an escalation
clause, we have no idea of how many units will be occupied in a year,
nor how much we would have to pay over either a one-year or a two-year
pertod. .
(3) The supplemental appropriation needed to pay the Director of
Public Works is due to the fact that only $10;000 was appropriated origi-
nally.
(4) Only one bid was received on the King Street-Church Street
Storm Sewer Project, that being from Martin and Gass in the amount, of
$66 ,600. . It was felt that this was entirely too high, especially in
light of the fact that the engineer had estimated $36 ,000. We now have
a bid from Perry Engineering Co. for $39,626 .30,. which we would like to
award, and which has been recommended by Dewberry, Nealon and Davis.
(5) On the early entry on the Rust site for the Potomac River Water
Project, Leland Mahan has signed this and we are waiting for Judge Penn
to enter the original Decree. Town Attorney Martin advised that this has
been entered. .
II (6) On the Phillips 66 20 ' wide strip of land needed, a meeting
was held with their Assistant District Manager the other day on the site.
They agreed on the location of the east driveway on Route 7 . This in-
formation was passed on to Dewberry, Nealon and Davis to designit ac-
cordingly. They want $2.00 per square foot and we need approximately
2300 square feet, which would be $4,600. He would like to know the feel-
ing of Council before proceeding further. There is a time element here -
they can 't complete the plan until we get this right-of-way. We have a
storm sewer to put in for Fisher on Edwards Ferry Road, which should be
done this summer, and we should get started on widening Route- 7 and
Catoctin Circle . .
MIL
128
MINUTES OF APRIL 26, 1972 MEETING.
(7) •There were two (2) bids on the Douglass Sewer project - Martin
and Gass ," in the amount of $98,578.-75 and Kitzmiller, in the amount of
$83 ,485 . The engineer 's estimate was $85,000. and Kitzmiller 's bid was
2% lessthanthat. A letter from Dewberry, Nealon and Davis recommends
. the•'award to Kitzmiller. i' . •.
(8) He understood from John Moran of K & M Construction Co. today
that they plan to start street and curb and gutter construction on Wash-
ington Street right away.
(9) In accordance with action at the last Council. meeting, 'he
invested $20,000 of Airport money with Peoples National Bank in Cer-
tificates of Deposit ,: with interest at the rate of 5% for 90 days .
The other two banks offered 4.%.
Mayor Rollins said the Budget work session will be held• on. Monday,
May 8th at 7 :00 P.M. .
Councilman Hill said several citizens have approached him about the
poor markings for pedestrian crossing on all four corners at King and Mar-
ket Streets. He said there are probably others all over Town as well.
Ice thought the Town- had done a good job in the parking lot. with white
, lines , however, they still need to cover the old lines with black. He
asked if it would be at all possible to get the State to paint the lines.
Mr. Ritter' said they will not. do it.
Councilman Wallace asked Mr. Ritter to invite Mr. Lucien Rawls to
. attengetlmieut Finance Committee- meeting to bring them up-tordate on
present/and future plans at the Airport.
- Mr. Wallace also asked if the Police are working the main inter-
section during the rush hour. ' Lt. Kidwell said there is supposed to be
• a man on duty there from 4 :30 to. 530 every day. Mr. Ritter said that
we have two men on duty only on Thursday, Friday and Saturday, so it is
- difficult to always have a• man there. He' said they have a - meeting to-
morrow night add he will discuss this with them. Mr. Wallace also
said he thought- there were some residents of the town houses and apart
ments that have not bought Town stickers. Lt . Kidwell said they will
be holding checks on this very soon. .
Councilman Wallace also asked about the junk card, particularly those
at The Drum on South King Street . Mr. Forbes said Mr. Bradshaw has a
used car lot in this location. Councilman Pumphrey said he has an in-
spection station and body shop as well. Lt. Kidwell and Mr. Ritter both
said the Police ran down two abandoned cars today. • .
Councilman Titus asked the status of the HUD Grant. Mr. Ritter said
all papers were signed by the Mayor, Town and Attorney and him on Monday
and attested by the Clerk of Council. Mrs . Pendergast expected to take
• them to Miss Anson at HUD this week to go over them. Mr. Titus asked how
long they anticipate before we hear something. Mr. Ritter said he would
not want to guess . Mayor- Rollins said they told him we would hear some-
• thing before the end of the fiscal year. •
Mr. Titus also asked about the cuts in the road made by putting in
the sanitary sewers on Dry Mill Road to the town houses - he said he no-
ticed they had been repaved today and wondered if it is standard procedure
to keep on patching them. Mr. Ritter said this is because it•was not
tamped, together with recent. rains - it is their job to repatch it,
which they did Monday morning. He said they had nobody here over the
week-end and we should have caught 'it ourselves. Councilman Hill aske
if there is any possibility of the line dropping when the road drops.
Mr . Chaves said there is not, the line is set on gravel.
•
Councilman Pumphrey said he has had inquiries as to how long before
they start work on Ayrlee- Avenue. Mr. Ritter said he understands' they
will start- work on this pretty quickly .
Councilman Orr asked that the line at the intersection of Dry Mill
Road and W. Loudoun Street be repainted.
129
MINUTES OF APRIL 26 , 1972 . •
Councilman Murray expressed his views regarding the readvertising
for trash removal. Insofar as awarding the contract to someone from
Winchester is concerned, he did not think this wise• inasmuch as they would
have trouble getting over here in bad weather. He believed that, if we
get a favorable response on using Jesse Randolph ' s landfill, we would
never get a more satisfactory job locally.
Also, Councilman Murray said that he saw a copy of the Highway De-
partment 's 10-year plan just adopted on April 24th. Two of the items to
be four-laned within the next 10 years are from the By-Pass to Catoctin
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Circle on Route 7 and from the By-Pass to Catoctin Circle on Route 15 .
Even though Council has agreed on the widening of Route 7 from Catoctin
Circle , .he • believes we would be spending money for something that the
Highway Department will do within the next 10 years . He thinks the
Council should be as resourceful with the Town ' s funds as it can.
Councilman Murray also explained that the Northern Virginia Plan-
ning District Commission has not turned us down on our radio grant.
It was a misunderstanding on somebody 's part. He explained that what
has held it up is the fact that we had only one bid, that being from
Cr Motorola , and the State refused to accept a blanket bid from only one
CD company. A representative from Arlington met with Mr. Ritter and him
last week and he was going to Richmond on Monday and ask them to put
this out for bids immediately , with the bids to be in within a week.
He has assured us we will have the money by the end of June - it has
been appropriated to us and is available , and it is up to us to use it.
Councilman Titus asked about the $1,200 on the Police radio. Mr. Murray
said he understanck this is all within the $20,000 package .
On motion of Councilman Murray, seconded by Councilman Orr, the
following resolution was offered :
WHEREAS, the- Finance Committee , at its meeting on April 19,
1972 , considered the contract to purchase Potter 's Field by
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Petroleum Consultants , and
•
WHEREAS, the offer made by Petroleum Consultants is of les-
ser amount than that previously offered by "Monroe, " and
WHEREAS, there are unresolved questions as to disposition
of graves , etc . ,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the
Town of Leesburg , that the offer of Petroleum Consultants
be rejected.
On motion of Councilman Wallace, seconded by Councilman Murray, Council
voted unanimously to delete the following paragraph from the resolution :
WHEREAS, there are unresolved questions as to disposition
of graves , etc . ,
Councilman Wallace said Town Attorney Martin is trying to set up an ap-
pointment with Judge Snead to resolve some of the unanswered questions
and it will be at least the end of May before we know anything about this .
Councilman Titus brought up the fact that perhaps a part of the offer
should be that the Town would move the graves. Councilman Wallace said
we might get more per square foot if we move them, but it would be prefer-
• able thatthe purchaser do this . Regardless , the Committee does not feel
II
that $2.00 a square foot is a reasonable price. The resolution, as
amended, was then unanimously adopted.
On motion of Councilman Wallace , seconded by Councilman Pumphrey,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the following appropriations be made :
$ 200.00 - Police Miscellaneous - Supplemental.
1,000.00 - Other Services & Supplies - Repairs and Supplies -
Supplemental.
105 .00 - Martin, Riemenschneider & Murtaugh Preparation
of Deeds of Easement on Tuscarora Sewer Project.
1971 Bond Issue .
130
MINUTES OF APRIL 26 , 1972 MEETING. -
Mr. Ritter said none of the easements have been obtained on the Tusca-
rora Sewer Project, but one from Frank Myers has been secured on the
Dry Mill Sewer.
On motion of Councilman Pumphrey, seconded by Councilman Wallace,
the following resolution was offered :
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the Performance Bond submitted by Crestwood Construction
Corp. in the amount of $107 ,000 for the constructionof 38
town houses be approved, and
BE IT FURTHER RESOLVED, that their application for water and
sewer extension to serve this subdivision be approved.
Mr. Forbes explained the plat of this subdivision. Councilman Orr asked
when the old Carter house would be torn down. Mr. Garrett , representing
Crestwood Construction Corp. , said the house is not owned by them. How-
ever, the farm buildings, etc . are and this will all be cleaned up.
Mayor Rollins asked what they plan to do with the lots on which single-
family dwellings are to be built. Mr. Garrett said they will have to
see how the town houses go first. He explained that they' will eventually:
open Catoctin Circle all the way through to the existing Catoctin Circle.;
on which is located the Catoctin Elementary School. There are to be a
total of 162 town houses , to be built in four (4) phases . Their target
date for the first 38 houses would be six months from now. He said they.:.
will have plenty of fill dirt and Mr. Ritter said the Town can use this.
He explained that Catoctin Circle will probably not be completed until
sometime in 1974, it depends on how fast the town houses move. Their
initial estimate of price range is around $29,000 to $33,000. They
will be contemporary, redwood siding, two, three and some few four-bed-
room units . They will be air conditioned and have electric heat.
Councilman Hill disagreed with their thinking on Catoctin Circle . He
said this is a main thorofare and he thinks it should be opened with
the building of the first phase to allow these people free flow to the
schools . It would be useful not only for the Town, but for the people
who buy in this area and for the touring public to see these houses .
Mr. Garrett said they had not counted on this cash outlay at the out-
set of construction and their final thinking was that there would be
construction equipment and material trucks on the adjoining property,
which would create a hazard. This hazard would be eliminated by keeping
Catoctin Circle closed until construction is completed. Mayor Rollins
asked if they would object if the Town strenuously pushes for the street
to be put in now. Mr. Garrett said they would' like to at least wait un-
til the second section is put in. Councilman Orr agreed that this street
should go in at the beginning of construction. Mr. Garrett explained
that they would have to change the order in which they plan to develop
the various phases. Councilman Murray felt that we do not have Catoctin
Circle cut through now and that there is no real need for it until some
of the houses are built. He suggested requiring that this be done be-
fore approval is given for water and sewer in Phase II . Councilman
Pumphrey said he would rather see the development first, then the road
put in. He cited the apartments on Edwards Ferry Road as an example.
Mayor Rollins asked if any recreational areas are provided. Mr. Garrett
said they have tot-lots scattered around, but no swimming pool or tennis
courts are planned. Mr. Garrett also pointed out that finances play a
big part in this also, and reiterated that they would like to wait to
build Catoctin Circle at least with the second phase. Councilman Titus
asked if the off-site fees have been paid. Mtr Ritter said they have.
Councilman Titus also asked what they plan to get the children to the
school in this first section. Mr . Garrett said they would have to
plan a safe walkway for these children. A roll call vote of 5 to 2
adopted the above resolution, with the understanding that Catoctin Cir
cle will be opened with the second phase. Voting against this resolu-
tion were Councilmen Hill and Orr.
' On motion of Councilman Pumphrey , seconded by Councilman' Titus, the
following resolution was unanimously adopted, after some discussion:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the Town Standard on curb and gutter construction, as
shown on Page 74 of the Town of Leesburg Construction Standards,
be changed to conform with Department of Highways Standard,
Page 201.3 .
131
MINUTES OF APRIL 26 , 1972 MEETING:
On motion of Councilman Pumphrey, seconded by Councilman Orr, the
following resolution was offered:
WHEREAS, the Episcopal Church has plans to construct a brick
sidewalk and curb and gutter on Cornwall Street in front of
the Church and Rectory, and
WHEREAS, it is Town policy to pay one-half of the cost of a
concrete sidewalk and one-half of the cost of curb and gutter
construction,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg, 'that the Episcopal Church be authorized to proceed
with this .construction, subject to the approval by the Town of
the building contractor prior to construction, and
BE IT FURTHER RESOLVED, that the project shall be built in ac-
cordance with Town of Leesburg Standards and Specifications and
under Town supervision, and
BE IT FURTHER RESOLVED, that the Town 's share of cost of this
tr
C project shall be $1,232 .
Mr. Ritter explained that this would start at Wirt Street and go down
in front of the Rectory . They would pour a concrete Slab 4 inches thick
and then lay brick with sand joints , to conform with Williamsburg .
Both Councilmen Pumphrey and Titus said they understood the brick was
to be laid in .concrete , and Councilman Hill said they are going to work
around the trees and roots. Mr. Ritter said it would not be a continuous
walk where there are roots . There was further discussion on this and,
on motion of Mayor Rollins , seconded by Councilman Orr, the above reso-
lution was tabled until the Council knows more about what they plan to
do. Mr. Ritter was instructed to tell them they will not go along with
laying the brick in sand.
On motion of Councilman Pumphrey, seconded by Councilman Murray,
the following resolution was unanimously adopted after some discussion:
•
WHEREAS, construction plans on the "Hospital Project" call for
the storm drainage pipe to be terminated on Dr. Bastien 's prop-
erty, and
WHEREAS, the Town has been unable to obtain an easement from Dr.
Bastien' bn this basis ,
•
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg, that Dewberry , Nealon and Davis be directed to pro-
ceed with plans and construction to build the storm sewer to
the south property line of Dr. Bastien, and
BE IT FURTHER RESOLVED, that plans shall include channel im-
provements from the end of the storm sewer to Town Branch, and
BE IT FURTHER RESOLVED, that plans shall also include the lower-
ing of the sanitary sewer coming from Prospect Hills and cross-
ing Town Branch at the junction of the aforementioned channel,
a distance of approximately ISO feet, all at an estimated cost
of $31,000.
•
Mr. Ritter said he did not think there would be any over-run on this
entire job - they are not hitting as much rock as they had anticipated.
Also, we will have to obtain an easement from the Fire Department to
do this, however, this is in a flood plain. Councilman Titus said he
thought this was necessary and it will be negotiated with Perry Engi-
neering.
On motion of Councilman Murray, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted after a great deal of
• discussion:
•
WHEREAS, bids were opened on April 17 for a 2-year contract for
the picking up and disposal of refuse from the Town of Leesburg,
and
132
MINUTES OF APRIL 26 , 1972 MEETING.
. WHEREAS, the amount of the two low bids is an excessive amount ;
compared to past bids , and considering anticipated growth with-
in the Town,
NOW, THEREFORE, BE IT RESOLVED by the Town Council• of the Town
of Leesburg , that bids be advertised again on the basis of a
1-year contract and, as an alternate, on a 2-year contract, and
BE IT FURTHER RESOLVED, that such bids be submitted on a 'flat
sum basis , " without a provision for escalation.
Councilman Orr left the meeting during discussion of the above resoluti
On motion of Councilman Titus , seconded by Councilman Pumphrey,
the following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that an appropriation th made in the amount of $2, 140 to pay
Director of Public Works for the balance of the fiscal year.
On motion of Councilman Murray, seconded by Councilman Pumphrey,
the following resolution was offered:
WHEREAS, bids were opened on April 5 on the King Street-
Church Street Storm Sewer, and
WHEREAS, the low bid of $66 ,600.00 is far in excess of the
engineer 's estimate, and
WHEREAS, a bid has been received since that time from Perry
Engineering Company in the amount of $39,626 .30 for the same
amount of work,
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Leesburg, that Perry Engineering Company be awarded, the
project in accordance with the above bid.
Mr. Ritter explained that we still do not have the easement from Les-
. luke Corporation, and we figure it would take about a month to put
this in. On motion of Councilman Murray, seconded by Councilman Titus
the following amendment was unanimously adopted:
AND BE IT FURTHER RESOLVED, that the award of this construction
be made simultaneous with, or immediately following, obtaining •
the necessary easement affected.
The resolution, as amended, was then unanimously adopted.
On motion of Councilman Murray, seconded by Councilman Wallace, the
following resolution was placed on the floor for discussion:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Kitzmiller Construction Co. be awarded a contract for
. building the Douglass School Relief Trunk Sewer, in accord-
ance with their low bid of $83 ,485.00.
There was a great deal of discussion on this resolution, with the general
consensus being that Kitzmiller Construction Co. is not familiar with this
type of construction, among other things , and, on motion of Councilman
Murray, seconded by Councilman Hill, ahro4iccall vote was taken to table
this resolution. This was defeated by 4 to 2, with Councilmen Hill and
Murray voting to table it. On motion of Councilman Pumphrey, seconded
by Councilman Titus , a substitute resolution was unanimously adopted,
as follows :
BE IT RESOLVED by the Town Council of the Town of Leesburg, that
Martin and Gass , Inc . be awarded a contract for building the Doug-
lass School Relief Trunk Sewer, in accordance with their bid of
$98,578.75.
n . On motion of Councilman P,imphrey, seconded by Councilman Murray, the
meeting was adjourned at 9:35 P.M.
074.2.4 zrio4.4.2
4452:1 Mayor