HomeMy Public PortalAbout1972_06_28 15 as
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 28, 1972 .
A regular meeting of the Leesburg Town Council was held in the
Council Chambers , 10 West Loudoun Street , Leesburg , Virginia, on June
28 , 1972 at 7 :30 P.M. The meeting was called to order by the Mayor,
with the prayer by Town Manager Ritter. Those present were : Mayor
Kenneth B. Rollins , Councilmen G. Dewey Hill, Walter F . Murray, John W.
Pumphrey, C . Terry Titus and John A. Wallace , Jr. ; also Town Manager
James W. Ritter, Jr . and Town Attorney George M. Martin. Absent from
the meeting was Councilman Robert A. Orr.
The Minutes of the regular meeting of June 14 , 1972 were approved
111
as written.
Town Manager Ritter reported as follows :
(1) Airport Bond #7 will be paid on July 1 , 1973 . This will com-
plete payment on this Bond. Mr. Wallace still owes the Town one pay-
ment, which is due on September 1, 1972 .
(2) The proposed storm' sewer on the north side of Loudoun Street
would terminate at the end of the open ditch, with the estimated cost
Ter being $4 ,000.
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(3) A letter has been received from Dewberry, Nealon and Davis,
recommending the award of the Dry Mill Sanitary Sewer Line construction
to S . 0 . Jennings Construction Corporation.
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(4) It looks as though the cost to the Town on the Tuscarora
Creek Flood Plain Information Study will be about $900 .00 for printing.
Other costs shown are for "in kind ' services . Mr. Les King called this
morning and said the County is going along on this Study .
(5) He called Johnson and Williams about the Federal Grant for
the Potomac River Water Project on Tuesday . Everything looks good ac-
cording to HUD and we should be hearing something very soon. This is
' one of 32 projects they are trying to clear up by the end of the fiscal
year, which is this coming Friday.
(6) He reported on flood damage in the Town, which was very little
in comparison to other places . There was one switch at the Sewer Plant
that had to be replaced, costing approximately $60 .00 Water came up at
the Sewer Plant to 1 inclao 611e door to the Raw Sewage Pumping Station.
Sycolin Road was closed s/the approach to the Evergreen Mill Road Bridge .
Power was out for a short period , causing the Royal Street Well to go
out . There were two reports of cloudy water from Wilson Ave . , but this
checked out all right.
(7) Bids were opened on the Blue Ridge Storm Sewer Project on June
19th , with only one bid received. This was in the amount of $60, 980,
approximately $20 ,400 over the engineer ' s estimate . A new bid will be
submitted.
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(8) A representative of the Environmental Protection Agency will
be here on Friday, July 7th , for final inspection and to go over the
final accounting on/ our Federal Grant on the Sewage Treatment Plant .
(9) He reported that the Deputy Treasurer will be leaving July
21st to move to California .
(10) A check in the amount of $100 has been received from the Ki-
wanis Club toward the cost of the Christmas decorations . None of the
other Civic Clubs have been heard from. The total bill will be approxi-
mately $3 ,200.
Councilman Titus asked if anything has been heard from Dr. Bastien
on the storm sewer easement needed across his property . Mr. Ritter re-
. ported that Dr. Bastien has agreed to this easement .
Councilman Titus also asked if we have heard from Johnson and Wil-
liams regarding our Sewer Plant expansion. Mr. Ritter said we have not
heard from them.
1X5:4
MINUTES OF JUNE 28, 1972 MEETING.
Councilman Titus questioned the time difference involved in ac-
cepting a Performance Bond on the part of Normandy Village and in giv-
ing the go-ahead to Dry Mill Subdivision, Section III-A, on the promise
of a certified check.
Mr. Titus also asked that the Minutes of the previous meeting be
in the hands of Council members before the night of the meeting.
sanitary
Mr. Titus also expressed his concern that thexstoxm sewers do not
carry the load during heavy rain storms . Councilman Murray reported
that manholes had been popping up from the force of the water and won-
dered if it would be possible to seal these. This problem was dis-
cussed with regard to taking sump pumps and outside drains off of the
system and various ways that this might be handled.
Councilman Pumphrey asked if Mr. Ritter has contacted Mrs . Carr re-
garding a site for the water tank for the Potomac River Water Project .
Mr. Ritter said this would have to wait for dryer weather so that he
might go over the land with Mrs . Carr.
Councilman Pumphrey asked if anything had been heard from Phillips 66
regarding the right-of-way needed on Catoctin Circle . Mr. Ritter said
they had sent our letter on to their attorneys in Atlanta , their legal ` ,
division.
Mr. Pumphrey also asked if the street resurfacing schedule has been:-
set up. Mr. Ritter said this would come up at the next Street Committee
meeting .
On motion of Councilman Hill, seconded by Councilman Titus, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the following appropriations be made:
$23 ,471. 77 - Perry Engineering Co. - Payment #2 , Hospital
Project (1971 Bond Issue) .
22 . 70 - Exspeedite Blueprint Service - Printing during
May (1971 Bond Issue) .
On motion of Councilman Wallace, seconded by Councilman Hill, the
following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the following appropriations be made :
$27 ,400.00 - First and Merchants Bank - Airport Bond P6 ,
due July 1, 1972 (Airport Fund) .
1,438 . 50 - First and Merchants Bank - interest on Airport
Bond #6 and Bond #7 , due July 1, 1972 (Airport
Fund) .
AND BE IT FURTHER RESOLVED, that $11,000 be appropriated from
the Utility Fund to the Airport Fund for 30 days .
On motion of Councilman Pumphrey, 'seconded by Councilman Hill,
the followingcresolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that Southern Line Cleaning be authorized to proceed with
the cleaning, TV inspection, testing and sealing of joints
of sanitary sewer line , beginning at Woodberry Road, thence
through Lowenbach Subdivision, thence southward and terminat-
ing at a manhole on Rt . 7 , in accordance with their proposal
dated May 22, 1972 .
There was considerable discussion as to the inspection of the entire
sewer system .
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MINUTES OF JUNE 28 , 1972 MEETING. -
On motion of Councilman Pumphrey , seconded by Councilman Titus ,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Performance Bond in the amount of $ 142 ,518 .00 be ac-
cepted to cover physical improvements at Normandy Village.
On motion of Councilman Pumphrey, seconded by Councilman Titus , the
following resolution was unanimously adopted :
SEE IT RESOLVED by the Town Council of the Town of Leesburg ,
that water and sewer extension applications be approved for
Normandy Village.
Councilman Wallace questioned where the money collected from off-site
charges goes . Mr. Ritter stated that the money has been deposited in
the General Fund, however, a Watershed Fund is going to be set up.
On motion of Councilman Hill , seconded by Councilman Pumphrey, the
following resolution was unanimously adopted :
VP
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BE IT RESOLVED by the Town Council of the Town of Leesburg,
Lis that Dewberry, Nealon and Davis be authorized to prepare
plans for the construction of a storm sewer on the north
side of West Loudoun Street , beginning at recently installed
storm sewer, crossing in front of the Fire Department and
proceeding westwardly to Ayr Street.
On motion of Councilman Hill, seconded by Councilman Pumphrey, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the construction of the Dry Mill Sanitary Sewer Line
be awarded to S. 0. Jennings Construction Corporation, in -
111 accordance with their low bid of $223 ,314, submitted on
June 19, 1972 .
On motion of Councilman Pumphrey , seconded by Councilman Murray,
the following resolution was offered :
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that water and sewer extension applications to serve Dry Mill
Subdivision, Section III-A, be approved.
On motion of Councilman Titus , seconded by Councilman Hill, the above
was unanimously amended by adding at the end the following:
"contingent upon full payment of all off-site storm sewer and
sanitary fees, based on low bid of Dry Mill Sewer line and
engineer 's estimates of other 3 related projects . "
The resolution, as amended, was then unanimously adopted.
On motion of Councilman Pumphrey, seconded by Councilman Titus ,
/ the following resolution was adopted by a vote of 5 to 1, with Council-
, man Hill casting the dissenting vote :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that Hazel, Beckhorn & Hanes be authorized toproceed with
' the installation of physical. improvements in Dry Mill Sub-
division, Section III-A upon receipt of their certified
\ check in the amount of $77 ,508.00, and upon payment of off-
site sanitary fee and balance due on inspection fee .
On motion of Councilman Titus , seconded by Councilman Hill , the
following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the Mayor be authorized to sign the agreement covering
Tuscarora Creek Flood Plain Information Study , on behalf of
the Town of Leesburg .
156
MINUTES OF JUNE 28, 1972 MEETING.
On motion of Councilman Murray, seconded by Councilman Wallace,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that $250,000 of the 1971 Bond Issue invested with First and
Merchants National Bank , and due July 2 , 1972, be reinvested
with First and Merchants National Bank for a period of 90
days at an interest rate of 4.66%.
On motion of Councilman Pumphrey, seconded by Councilman Murray,
the following resolution was unanimously adopted :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that a supplemental appropriation be made in the amount of
$304.00 to pay Issuing Justice . Billed for $564.00 - Pres-
ent balance - $260 . 00.
' On motion of Mayor Rollins , seconded by Councilman Pumphrey, the
following amounts were unanimously appropriated from the 1972-1973 Budget :
$ 6,000.00 - Council
1,500.00 - Mayor `r
2 ,500 .00 - Town Attorney
16 ,000 .00 - Town Manager
9,000.00 - Treasurer
8,000.00 - Deputy Treasurer
6 ,850.00 - Secretary to Town Manager
1,400 .00 - Engineer
1, 900 .00 - Janitor
14,000.00 - Public Works Director
10 ,000 .00 - Inspector
500 .00 - Clerk of the Council
$ 77 ,650 .00 - Total Personal Services. - Administration
On motion of Mayor Rollins , seconded by Councilman Pumphrey, the
following amounts were unanimously appropriated from the 1972-1973
Budget :
$ 18,000.00 - Insurance
16 ,000.00 - Social Security
2,000 .00 - Retirement
2 ,600 .00 - Audit
3 ,000 .00 - Advertising & Printing
2 ,000.00 - Telephone
3 ,000 .00 - Stationery & Office Supplies
500 .00 - Auto Tags
462 . 00 - Municipal League Dues
100.00 - Miscellaneous Travel Expense
200 .00 - Miscellaneous
2 ,000.00 - Electricity , Fuel Oil & Gas
2,500. 00 - Repairs & Supplies
300 .00 - Christmas Bonus
720 .00 - Xerox Machine Rental
$ 53,382 .00 - Total Other Services & Supplies
• On motion of Councilman Wallace, seconded by Councilman Titus , Council
voted unanimously to change the appropriation for Insurance to $12 ,300,
thereby making the Total $47 ,682 .00 .
On motion of Mayor Rollins , seconded by Councilman Wallace, the
following amounts were unanimously appropriated from the 1972-1973
Budget :
$ 12 ,000. 00 - Director & Assistant to the Town Manager
300 .00 - Advertising & Printing
300 . 00 - Other Services & Supplies
25 .00 - Board of Architectural Review
500.00 - No. Va. Dist. Planning Comm. -Dues
5 ,000. 00 - Master Plan Study
3 ,600 .00 - Planning Commission
$ 21,725 .00 - Total Planning & Zoning
Councilman Titus said the Planning Commission has agreed to meet two
nights a month.
157
MINUTES OF JUNE 28 , 1972 MEETING. .
On motion of Mayor Rollins , seconded by Councilman Wallace, the fol-
lowing amounts were unanimously appropriated from the 1972-1973 Budget:
$ 1, 500 .00 - Police Judge
800.00 - Issuing Justice
1,500. 00 - Maintenance of Prisoners
$ 3 ,800.00 - Total Administration of Justice •
On motion of Mayor Rollins , seconded by Councilman Murray, the fol-
, lowing amounts were unanimously appropriated from the 1972-1973 Budget :
$ 77 ,500.00 - Personal Services
4,800 .00 - Police Car Maintenance
500 .00 - Radio Maintenance
350 .00 - Ammunition
1,500 .00 - Uniforms
1,000 .00 - Training School
600.00 - Miscellaneous
5,800 .00 - Police Clerk
e 300.00 - Travel -
O
r $ 92 ,350.00 - Total Police Department
a Councilman Hill commented that he would like to see the money for train-
gt ing school put to use .
On motion of Mayor Rollins, seconded by Councilman Murray, the fol-
lowing amounts were unanimously appropriated from the 1972-1973 Budget :
$ 5 ,450 .00 - Town 's Operating Payment
450 .00 - Fire Marshal
$ 5 , 900 .00 - Total Fire Department
On motion of Mayor Rollins , seconded by Councilman Wallace , the fol-
lowing amounts were unanimously appropriated from the 1972-1973 Budget :
$ 65 ,000.00 - Personal Services
14 ,000.00 - Materials
12 ,000 .00 - Equipment Maintenance
3 ,500 . 00 - Snow Removal
1 ,000. 00 - Sidewalk Maintenance
9,500 .00 - Street Lighting
1 ,000 .00 - Parking Meter Maintenance
1 ,000. 00 - Traffic Light Maintenance
1,200 .00 - Painting Streets
$108 ,200 .00 - Total Streets , Sidewalks & Sanitation
On motion of Mayor Rollins , seconded by Councilman Wallace , the
following amount was unanimously appropriated from the 1972-1973 Budget :
$ 54 ,600.00 - .Refuse Disposal
On motion of Mayor Rollins , seconded by Councilman Pumphrey, the '
following amounts were unanimously appropriated from the 1972-1973 Budget :
$ 25 ,000 .00 - $475 ,000 Bond-Principal
14,000.00 - $475 ,000 Bond-Interest
34 , 500 .00 - $600 ,000 Bond-Interest
25 ,000.00 - $600 ,000 Bond-Principal
5 ,000. 00 - $125 ,000 Bond-Interest
26 ,000 .00 - $650,000 Bond-Interest
$129,500 . 00 - Total Debt Service
On motion of Mayor Rollins , seconded by Councilman Wallace, the
following amount was unanimously appropriated from the 1972-1973 Budget :
$ 1 ,000 .00 - Contingency Fund
158
MINUTES OF JUNE 28, 1972 MEETING. .
On motion of Mayor Rollins , seconded by Councilman Wallace, the
• following amounts were unanimously appropriated from the 1972-1973 Budget :
$ 50,000 .00 - Personal Services
17 ,000.00 - Materials
1,000 .00 - Vehicle Maintenance
2 ,500 .00 - Electricity
150 .00 - Purification Supplies
500 .00 - Fuel
200. 00 - Telephone
2 ,000.00 - Equipment Repairs
1,000 .00 - Payment to Paxton Home II/
600 .00 - Rental on diZerega Spring
40 ,000 .00 - Transfer to General Fund
$114 , 950 .00 - Total Water and Sewer Department
On motion of Mayor Rollins , seconded by Councilman Wallace, the
following amounts were unanimously appropriated from. the 1972-1973 Budget :
$ 40,000 .00 - Personnel
3 ,000.00 - Chemicals
5 ,000 .00 - Electricity
300.00 - Telephone
2,000 .00 - Gas
5 ,000.00 - Maintenance
500 .00 - Vehicles
$ 55 ,800 .00 - Total Sewer Plant Maintenance
On motion of Councilman Murray , seconded by-Councilman Pumphrey,
Council voted unanimously to appropriate $7 , 961 .50 from Capital Outlays
for the Two-Way Radio System.
On motion of Mayor Rollins , seconded by Councilman Wallace, the
following amounts were unanimously appropriated from the 1972-1973 Bud
get :
$ 15 ,000 .00 - $300,000 Bond-Principal
5 ,625 .00 - $300,000 Bond-Interest
8,000.00 - $160 ,000 Bond-Principal
1,836 .00 - $160 ,000 Bond-Interest
45 ,000.00 - $900,000 Bond-Principal
23 ,625 .00 - $900 ,000 Bond-Interest
$ 99,086 .00 - Total Debt Service
On motion of Mayor Rollins , seconded by Councilman Pumphrey, the
following amount was unanimously appropriated from the 1972-1973 Budget:
$ 1,000 .00 - Contingency Fund
On motion of Mayor Rollins , seconded by Councilman Murray, Council
considered appropriations from the Airport Fund. Town Manager Ritter
explained that these appropriations are usually made from the Airport
Budget as needed. The above motion was then withdrawn.
On motion of Councilman Murray , seconded by Councilman Wallace, the
meeting was adjourned.
(4-1/(;Gcr-,-/6 et27)Lee,._, Mayor
Clerk of the Council Pro-Tem