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HomeMy Public PortalAbout1972_11_08 215: MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 8 , 1972 . A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 West Loudoun Street , Leesburg , Virginia , on No- vember 8 , 1972 at 7 :30 P.M. The meeting was called to order by the Mayor, with a prayer being offered by Councilman Wallace . Those present were : Mayor Kenneth B . Rollins , Councilmen G . Dewey Hill , Walter F. Murray , Robert A. Orr, John W . Pumphrey , C . Terry Titus and John A. Wallace , Jr. ; also Acting Town Manager Robert C. Forbes and Town At- torney George M. Martin . Councilman Titus corrected the Minutes of October 11, 1972 on the second page , second paragraph, to read "Councilman Titus said he did not see how the Council could deny approval of this subdivision, ". Council- man Wallace corrected the Minutes of October 25 , 1972 , fourth page , reso- lution regarding the release of the note. on the Airport property, to read "The . above resolution was adopted, with Councilman Wallace dis- qualifying. " Both sets of Minutes were then adopted , as corrected. Mrs . William W. Wilson presented to Council a Petition signed by 233 persons , asking the Council to enact an Ordinance to control pollu- tion in the form of "x-rated". movies from being shown within the Town ' TP C limits . She said this is a mere sampling of people interested in this project and it is hoped that something can be done on a local level. She understands such a project is now being undertaken in the District of Columbia and is being contemplated in the City of Alexandria . Mrs . Ct Phillip Brownrigg said that , aside from the morality issue , it gives a sleezy, cheap atmosphere to the Town, which no-one wants . Mrs . Thomas Cammack said this is "cancer of the soul" to show this type of film. If children know their parents go to these movies , then what else can they think. Councilman Hill said that former Councilman Howard and he did something about this several years ago, however, about all it amounted to was to "slap the wrists" of the owners of the theater. Hopefully , something can be worked out this time . Mayor Rollins referred this Pe- tition to the Laws and Administration Committee for study and presenta- tion of a resolution at the next Council meeting if they deem it neces- sary . Acting Town Manager Robert Forbes reported the following : (1) Mr. Ritter returned home from the hospital on Saturday and is feeling much better. He asked that his appreciation for the cards and flowers be expressed. He will be going back to the doctor in two weeks and should know then when he will be able to return to work. (2) He has been notified that engineering crews of the U. S. Soil Conservation Service will begin field surveys on the Tuscarora Creek Flood Hazard Study tomorrow. They expect to complete these surveys in early December if weather permits . (3) Former Patrolman Elder is taking steps to appeal his case to the Supreme Court of Virginia . (4) The $19.00 appropriation is for recording the Order and ac- companying documents in the Rust Condemnation Case . (5) Mr. W. J . DeMik called on November 3rd, stating he had re- ceived a letter from the Town designating a part of his land as the site " selected for the elevated water storage tank. He wanted to know why this particular site was selected. Since that time , a letter has been received from him, stating that he is willing to discuss this matter, although it is his view that other sites at higher elevations will bet- , ter serve the needs of the community . He will discuss this matter fur- ther when specific details are available from Johnson and Williams . (6) At the last meeting, it was requested that he find out when the proposed standpipe at Leesburg Country Club will be constructed. Copies of the Agreement by Tuscarora, Inc . to install the standpipe within five (5) years , or upon the development of 157 lots, were dis- tributed to Council members . On November 4th, he received a letter from Tuscarora , Inc . , with a copy of an assignment , transferring interest in the bonds from Tuscarora to Jeffrey Sneider Co. The bonds are held by an escrow agent in good faith to perform the erection of the stand- pipe and water main to serve the Leesburg Country Club area . 216 MINUTES OF NOVEMBER 8 , 1972 MEETING. (7) A meeting has been set up for November 15th with the High- way Department , Dewberry , Nealon and Davis and Town officials to work out the details of the Urban Project on East Market Street from Catoc- tin Circle to Sycolin Road. The Highway Department will advertise for bids as soon as these details are worked out. (8) Our bonding attorney in New York advises that the loans in Items 2 and 3 on the Agenda should be for a period of 60 days so that the maturity date will not extend beyond the date of the $1, 500,000 bonds , otherwise , this amount would have to be deducted from the $1, 500,000 to be sold. Both Banks have agreed to extend the loans for 60 days at the rate of 4%. (9) The date of sale for the $1,500,000 Bonds has been set for December 7th at 11 :00 A.M. in Room 101 of the Finance Building in Rich- mond. He has been in almost daily contact with Mr. J. A. Lapenn of Reed, Hoyt , Washburn & McCarthy , and he assures him that the necessary Resolutions regarding the sale will be forthcoming in plenty of time. However, a special meeting of the Council will be necessary for the adop- tion of these resolutions . Also, Council will have to convene in special session on December 7th at 11 :00 A.M. in order to accept or reject the bids . • An up-dated Moody ' s rating has been suggested by Mr . Frank Miller, Assistant State Treasurer, as being desirable due to the amount.,_, . of the isue . The resolution on the Addition to the Agenda will author- - ize Mr. Miller to obtain this up-dated Moody 's rating . (10) Ken Bedford and Randy Shoemaker are now Certified Sewage Dis- posal Plant Operators , Class II . Ken Bedford will take an examination for Water Plant Operator , Class II on December 2nd. (11) A 'Fall Regional Meeting of the Virginia Municipal League will be held at the Tyson 's Corner Holiday Inn on November 14th . It will be necessary to know how many plan to attend this meeting . Councilman Titus said he was under the impression that the con- tract on the Airport Master Plan stated that we are to have a Public Hearing on each phase of their report. Also , he understood that the consultants were to supply us with 20 copies of each of these reports. Mr. Forbes said he has received one from Mr. Rawls and two from the consultants . The report is about a year late due to the fact that they were given other assignments , such as extending the runway . He said he is not familiar with whether it has to be advertised - it should be up to the consultants to notify us just what we have to do. He also said this is just a preliminary report . Councilman Titus asked him to check into this. Councilman Pumphrey asked if anyone has contacted the Town about the fact that the Town has blocked the driveway on East North Street beside the Hammerly property . Mr . Forbes was asked to look into this matter. Mayor Rollins reminded Councilman Wallace that something should be decided on the auto license fee . He said nothing will be done by the State this year, so a fee should be set . On motion of Councilman Pumphrey , seconded by Councilman Wallace , and after a good deal of discussion regarding i p s Q� ilAlity of enlarg- ing and perhaps moving the standpipe, as well as/tne proposed Perfor- mance Bond, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the application for extension of water and sewer lines by Jeffrey Sneider and Company , Inc . to service 82 lots in Leesburg Country Club Subdivision, Section 3 , be approved. Mayor Rollins asked if there has been any approval on Normandy Village Subdivision . Mr . Forbes replied that everything is approved on this . MINUTES OF NOVEMBER 8 , 1972 MEETING. On motion of Councilman Wallace, seconded by Councilman Murray, the following resolution was unanimously adopted : WHEREAS, the Town of Leesburg borrowed $62 ,500 from the Peoples National Bank of Leesburg on November 12 , 1970 for a period of one year, in anticipation of the issuance of $1, 500 ,000 Water Bonds , and WHEREAS , the $62 ,500 loan was renewed for a period of one year by action of the Council on November 10, 1971 , and WHEREAS , the Peoples National Bank of Leesburg has , by let- ter dated November 6 , 1972 , stated that it will renew said loan for a period of sixty (60) days at the rate of 4%, NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg , that the offer by the Peoples National Bank of Leesburg to extend the time of payment of the said loan be and the same is hereby accepted and approved , and VP BE IT FURTHER RESOLVED by the Town Council of the Town of Leesburg , that the Clerk of the Council be and she is here- by directed to furnish a certified copy of this Resolution C.1.' to the Peoples National Bank of Leesburg. On motion of Councilman Murray , seconded by Councilman Wallace, the following resolution was unanimously adopted : WHEREAS, the Town of Leesburg borrowed $62 ,500 from First and Merchants National Bank on November 12 , 1970 for a period of one year, in anticipation of the issuance of $1 , 500,000 Water Bonds, and WHEREAS, the $62 , 500 loan was renewed for a period of one year by action of the Council on November 10, 1971, and WHEREAS, First and Merchants National Bank has , by letter dated November 6 , 1972 , stated that it will renew said loan for a period of sixty (60) days at the rate of 4%, NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg , that the offer by First and Merchants Nat- ional Bank to extend the time of payment of the said loan be and the same is hereby accepted and approved, and BE IT FURTHER RESOLVED by the Town Council of the Town of Leesburg , that the Clerk of the Council be and she is hereby directed to furnish a certified copy of this Resolution to First and Merchants National Bank . On motion of Councilman Wallace, seconded by Councilman Murray, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg , that the following appropriations be made : $ 19 .00 - J. T. Martz , Clerk - Recording fee-Rust Case . 1971 Bond Issue , to be reimbursed from sale of 1 . 5 million dollar Bond Issue . 3 ,000 .00 - First and Merchants National Bank - Additional amount to pay coupons due June 15 , 1972 on $600 ,000 Bond Issue . General Fund. On motion of Councilman Pumphrey, seconded by Councilman Wallace, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Treasurer be and he is hereby authorized and directed to release a certified check held by him to K & M Construction Company , Inc . , from Commonwealth Mortgage Com- pany , Arlington, Virginia , payable to K & M Construction Com- pany , Inc . and the Town of Leesburg , Virginia , in an amount of $7 ,000 , and 218 MINUTES OF NOVEMBER 8 , 1972 MEETING. BE IT FURTHER RESOLVED, that an appropriation be and the same is hereby made from the General Fund, Capital Outlay , in an amount of $3 ,770 . 50 to pay K & M Construction Company , Inc . for street construction completed on the west side of Washing- ton Street . On motion of Councilman Wallace , seconded by Councilman Murray, the following resolution was unanimously adopted: BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Manager be and he is hereby authorized to in- I crease the starting salary for the position of Receptionist- Secretary by an amount of $250 above the previously authorized salary. On motion of Councilman Titus , seconded by Councilman Pumphrey , the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg, that the Town Treasurer be and he is hereby authorized and directed to issue a check from the General Fund in the sum of $4,600, payable to Martin, Riemenschneider and Murtaugh, at- torneys , in payment for the 2 ,300 square feet of land on East Market Street and Catoctin Circle being conveyed to the Town of Leesburg by Reproco , Inc . (Phillips Petroleum Co. ) On motion of Councilman Wallace , seconded by Councilman Pumphrey, the following resolution was unanimously adopted : WHEREAS, Mr. Frank B . Miller , Jr. , Assistant State Treasurer, is preparing a brochure in connection with the Town 's sale of $1,500 ,000 Bonds , and WHEREAS, Mr. Miller recommends that the financial rating made by Moody ' s be up-dated, NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg , Virginia , that Mr. Frank B. Miller, Jr . , Assistant State Treasurer, be and he is hereby authorized to obtain an up-dated Moody ' s rating . Mayor Rollins said he would call a Special Meeting of the Council when the papers arrive from Reed, Hoyt , Washburn & McCarthy on the Bond Sale . Councilman Titus called attention to the fact that the sidewalk is cracking in several places on Wage Drive and Anne Street as a result of the work being performed by the S. 0. Jennings Company and wondered if this would be replaced by them. Mr. Chaves said they would. Mayor Rollins recognized Mr. John Eisenhard of the new Metro-Vir- ginia News , who complimented the Council on the meeting room. Mayor Rollins also read a note of thanks from Mr. Ritter for the flowers sent him while in the hospital . On motion of Councilman Murray , seconded by Councilman Wallace, the meeting adjourned at 8 : 17 P.M. ..,, , erds ' ., ____.:__r______ ... , ayotzc, i_ . , i , , 42,, - /L0,,„/ Clerk of t Council ,o a— 1a azt/ <t**q-o-, dnfrt-77, /7-c. t